Loading...
HomeMy WebLinkAbout06-22-20 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting June 22, 2020 CALL TO ORDER Mayor Amorose Groomes called the Monday, June 22, 2020 Regular Meeting of Dublin City Council to order at 6:02 p.m. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readier, Ms. O'Callaghan, Mr. Stiffler, Mr. McCollough, Mr. Earman, Chief Paez, Mr. Hammersmith, Ms. Rauch, Mr. Plouck, Mr. Ridge, Ms. Ray and Ms. Burness. ADJOURN TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the following purposes: • To consider the purchase of property for public purposes • Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment • To discuss personnel matters related to the appointment of a public official. Ms. Alutto seconded. Vote on the motion: Ms. Fox, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes. Mayor Amorose Groomes reconvened the regular City Council meeting at 7:00 p.m. She stated that while City Council is meeting in person, safety protocols are being practiced including face masks and social distancing. She encouraged public participation through the online comment form. PLEDGE OF ALLEGIANCE Mr. Reiner led the Pledge of Allegiance. SPECIAL PRESENTATION Dublin Arts Council Update Mr. Guion provided an update regarding the Dublin Arts Council community programming: • Over the weekend of May 9-10, 30 streets and 11 neighborhoods spontaneously participated in the [Your Street Name Here] Arts Festival by displaying art for walkers and passers-by in their yards. Comments from the community were all positive and upon requests from the community, another Festival will be planned for later this summer. • On June 16, a textile exhibition entitled, "Sue King: The Great Outdoors" opened virtually from the Dublin Arts Council Gallery. It will be available through June 24. • The initiative to provide art supplies for needy families, in partnership with Dublin Bridges and Welcome Warehouse, has collected $7,500 in support. Supplies have been ordered for more than 500 children. • The Plant Kindness Rocks activity encourages community members to paint river rocks with kind messages and "planting" them throughout Dublin, such as on the grounds of the Dublin Arts Council. Kits will be available beginning tomorrow (June 23) through the Welcome Warehouse. • Dublin Arts Council, The City of Dublin, Dublin Convention and Visitors Bureau and the Chamber of Commerce have joined forces to bring Dublin Curbside RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting June 22, 2020 Page 2 of 14 Concerts to the community. These 15 -minute concerts are being performed from the bed of a pick-up truck for senior living facilities, business patios, etc. Mr. Guion thanked Council for their continued support. Dublin Arts Council engages the community, cultivates creativity and fosters life-long learning through the arts. Mayor Amorose Groomes thanked Mr. Guion for his efforts and commented on the joy that comes from seeing artwork in the community during these times. Ms. Alutto inquired about the value of the in-kind donations and whether or not they are being tracked. Mr. Guion stated that they were indeed tracking them. Ms. Alutto encouraged Mr. Guion to continue telling the story of the substantial in-kind donations that have been received as it is a great story to tell. CITIZEN COMMENTS Mayor Amorose Groomes acknowledged that comments have been received for items that are on the agenda; therefore, those comments will be addressed at that time. The Director of Communications and Public Information reported that no other comments have been received. CONSENT AGENDA • Minutes of the June 8, 2020 Regular Council Meeting Hearing no request to remove an item, Mayor Amorose Groomes moved to approve the item on the Consent Agenda. Ms. Alutto seconded the motion. The Director of Communications and Public Information reported there were no citizen comments submitted for the consent agenda for tonight's meeting. Vote on the motion: Mr. Keeler, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Ms. Alutto, yes. TABLED/ POSTPONED ITEMS Ordinance 06-20 Amended Rezoning Approximately 3.47 Acres East of Hyland -Croy Road, South of Mitchell -Dewitt Road from PUD, Planned Unit Development District (Oak Park, Subarea E) to PUD, Planned Unit Development District (Oak Park, Subarea F) for the Future Development of up to 12 Single -Family homes. (Case 19-100Z/PDP) Mr. Ridge reviewed the initial proposal and concerns that accompanied it. Several meetings have been held between the neighbors, applicant and staff members. All concerns have been addressed. The updated site plan was shared to illustrate the changes from the initial proposal. The City will now own and maintain the portions of Oaktree Drive that were previously proposed as private streets. Mr. Ridge reviewed the development text updates. Ms. Fox asked if a pool is considered part of the lot coverage. Mr. Ridge stated that it was part of the lot coverage. She stated that another question that was raised by residents is who maintains the street lawn in front of properties. Is that the homeowners' responsibility? Mr. Ridge stated that it was the homeowners' responsibility. Ms. Fox asked if any other concerns were raised in meeting with the residents. Mr. Ridge stated that there were some requests for clarification, not really concerns, and all have been addressed. Ms. Alutto inquired about the assessment and whether or not the amount is projected to be enough to cover costs over time. Mr. Ridge stated that it is. Ms. Alutto further clarified that the homeowners didn't feel that was an undue burden. Mr. Ridge stated that was correct. Mr. Peterson inquired as to the cost to the City to maintain a public street. Mr. McDaniel stated that the City taking on the street maintenance will help balance the HOA burden. These streets will be incorporated into the Street Maintenance Program. Mr. Hammersmith stated that the streets would be brought to the public street standards when they are in need of maintenance. Mr. McDaniel stated that the history of this neighborhood would have incorporated commercial development that would Minutes RECORD OF PROCEEDINGS June 22, 2020 Page 3 of 14 have shouldered the cost of the roadway maintenance, but that plan did not come to fruition. The City will lessen the burden on the homeowners by taking on the street maintenance. Mr. Peterson stated he felt it was important to recognize that the City did step in to resolve the situation. Worthington, represented the applicant in this rezoning. He thanked the Planning Department staff, Mr. McDaniel, Mr. Hammersmith for the exceptional amount of work that went into this application. He noted that his client did not create the problem that this rezoning addresses; they were trying to fix it. He hoped this met with Council's approval. Ms. Melvis Houseman, 7134 Snowdrop Courtstated that she was present representing the majority of Oak Park residents. She stated after all the meetings and conversations, the residents are ready to support the rezoning and the development of the single-family homes, subject to the conditions stated before in the presentation. She noted that this process has brought forward a few issues she wanted to highlight: • How to ensure that when a mixed-use development is approved, it should be constructed simultaneously; • Consider what the minimum side setback standard should be in Dublin going forward; • What will the policy be regarding private roads? If they are allowed, they need to be built with the specifications of a public road so that if the City does have to take over maintenance, it isn't an issue; and • Consider what the the composition of walking paths in the City should be. Ms. Houseman thanked staff for educating them and working with them throughout this process. She also thanked Council for listening and understanding the concerns. Mayor Amorose Groomes stated that she raised good points for consideration. There have been many lessons learned. She agreed that side setbacks have been problematic and private roads have not been encouraged. There have been no comments or questions from the public. Vice Mayor De Rosa thanked Ms. Houseman for representing the residents of Oak Park and the many hours she put Into resolving these issues. She thanked everyone for all the work and showing that there is a good outcome here. It will be a lovely future development. Ms. Fox reiterated Ms. Houseman's statements regarding the phasing of projects on parcels, side setbacks and expenses placed upon the HOA's regarding private roads, ponds, etc. Vote on the Ordinance: Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Mr. Peterson, yes. Mayor Amorose Groomes moved to waive the Council Rules to consider Resolution 36- 20 at this time Ms. Alutto seconded. Vote on the motion: Ms. Fox, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Keeler, yes; Mr. Peterson, yes; Mr. Reiner, yes. Resolution 36-20 Approving and Accepting the Plat for Oak Park, Subarea F Subdivision. Ms. Alutto introduced the Resolution. Mr. Ridge had no further information to add. No questions or comments were received regarding this Resolution from the public. Vote on the Resolution: Mr. Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 15-20 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2020. Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting Held June 22, 2020 Page 4 of 14 Mr. Stiffer stated that there are no changes from the first reading, however he clarified a few points. • Section 1: The $300,000 for the DCV8 Restart Program is no net increase to the general fund; it is offset by a $300,000 decrease in another general fund account. • Section 3: Regarding the reduction in the appropriation for the SHARE program, the SHARE program will continue. There have been reductions in expenditures associated with this program due to the COVID pandemic. Staff will continue to monitor this situation, but the program will continue within its new reduced appropriation. • Section 3: The appropriation reduction In the amount of $1.35 million associated with debt service. Mr. Stiffer explained that when a debt service payment is budgeted, it is budgeted as though a payment will need to be made including the principal and interest from Income taxes at an unknown interest rate. Staff chose to budget at a rate of 5% because it is likely to be more than the payment amount that will be due. At the time of budgeting, the amount is an unknown. At this point in time, it is now known that the debt service payment can be made without the appropriation; therefore, it is being eliminated. • Section 5: Regarding the $1.7 million appropriation, Mr. Stiffer stated that $1.65 million of that appropriation is a result of the change in collection of the NCA charges related to the parcels from last year. Last year, the NCA charges were collected by Clark Schaefer Hackett and then distributed to the NCA so the City's budget was never impacted. Staff was unaware at the time of budgeting for this year that the county auditor would be collecting the charges. The county auditor will not remit the collection directly to the NCA, they will only remit to the City, and therefore the City will need to make that adjustment. Mayor Amorose Groomes asked about the remittance of the fees from the City of Columbus and whether or not they had been received. Mr. Stiffer answered in the affirmative. No questions or comments were received regarding this Ordinance from the public. Vote on the Ordinance: Mr. Keeler, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes. INTRODUCTION /PUBLIC HEARING/VOTE — RESOLUTION Resolution 32-20 Accepting the Lowest and Best Bid for the Annual Street Maintenance Program, Phase 2. Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that the 2020 Annual Street Maintenance Program Phase 2 consists of roadway resurfacing and reconstruction on nearly 30 streets with curb and gutter and includes base stabilization, spot repair, curb and gutter replacement, installation of ADA compliant ramps and other associated work. On June 10, 2020, five (5) bids were received, publicly opened, and read by Engineering staff for the 2020 Street Maintenance Program - Phase 2. The Engineer's estimate for this project is $2,900,000.00. The budgeted funds for this Street Maintenance Program - Phase 2 in the 2020-2024 Capital Improvement Program (CIP) are $2,755,858.00. Kokosing Construction submitted the lowest and best bid of $2,474,446.40. No questions or comments were received regarding this Resolution from the public. Mayor Amorose Groomes clarified that any work on the streets in the Muirfeld area would not begin until after the Memorial Tournament. Mr. Hammersmith answered in the affirmative. Vote on the Resolution: Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Mr. Keeler, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes. RECORD OF PROCEEDINGS Minutes of Dublin Council_ Meeting �mm June 22, 2020 Page 5 of 14 Resolution 33-20 Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance Program. Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that the 2020 Program includes work at various locations throughout the City as the prioritization primarily concentrates on locations of higher pedestrian traffic such as schools and parks. As in the past, the majority of the sidewalk repair locations are caused by roots from mature trees heaving the sidewalks. As part of the repair process, these roots will be pruned and removed. An Engineering Project Inspector will work closely with the Dublin Forestry staff throughout the sidewalk repair process to monitor the work and ensure impact to trees will be minimized where feasible. Trees may need to be removed only as a last resort. If Forestry staff determines that a tree may need to be removed, Forestry staff will contact the resident in advance of the start of work at that location. Mr. Hammersmith shared that on June 5, 2020, three (3) bids were received, publicly opened, and read by Engineering staff for the 2020 Sidewalk Maintenance Program. The Engineer's estimate for this project is $220,000. The budgeted funds for the 2020 Sidewalk Maintenance Program in the 2020-2024 Capital Improvement Program (CIP) are $250,000. Newcomer Concrete Services, Inc. submitted the lowest and best bid of $240,600.00. Staff anticipates initial construction activities to begin sometime in July with a completion date of September 18, 2020. Mr. Reiner asked if staff is still incorporating the shaving program on the sidewalks that are heaving. Mr. Hammersmith responded in the affirmative. Mr. Reiner asked how many trees would possibly need to be removed. Mr. Hammersmith stated that staff would not know that until the sidewalk panel is removed and the roots assessed. Last year, a total of six trees were removed. Mr. Reiner reiterated that it is the will of Council to preserve as many large trees as possible. Mr. Hammersmith agreed. Mr. Peterson asked if the stump is ground up when a tree is removed. Mr. Hammersmith responded in the affirmative. Mr. Peterson asked if the City requires the resident to replace the tree. Mr. Hammersmith stated that the forestry staff adds the tree to the Tree Replacement Program or the Street Tree Program. Ms. Fox asked about the inspection process and how to mitigate a situation if the resident does not want the tree removed. Mr. Hammersmith stated that an Engineering Inspector is onsite with the contractor and the Forestry staff is called in as needed. It is the decision of the Forestry staff regarding the removal of a tree because they would know more of the stability of the tree after the needed pruning. In response to Ms. Fox's question regarding whether or not the contractor is aware of Council's tree preservation efforts, Mr. Hammersmith stated that the concrete contractor is interested only in the concrete work and leaves the root pruning and removal determinations to staff. In response to Ms. Fox's question regarding going around a tree with the concrete work, Mr. Hammersmith stated that those are very unique situations because of the right-of-way issues it creates. Vice Mayor De Rosa stated that there was some miscommunication last year with the contractor and the residents. She complimented staff on the flyer that is provided to residents. She would like to see communication enhanced with the residents. Mr. Hammersmith stated that personal interaction is difficult in the current environment, but it is the best method of communication. Vice Mayor De Rosa appreciated Mr. Hammersmith's attention to making sure residents are aware and comfortable with what is happening. Mayor Amorose Groomes asked if there was any flexibility in the schedule for this work. Could it be done later in the year? Mr. Hammersmith stated that the summer months are preferable due to children walking to school in the fall. Mayor Amorose Groomes stated that summer is not a good time to root prune, but a good time for concrete work. She asked if there were to be a scenario that requires significant root pruning, she would like to see that work done later in the program to help the trees. No questions or comments were received regarding this Resolution from the public. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting June 22, 2020 Page 6 of 14 Vote on the Resolution: Mr. Peterson, yes; Mr. Reiner yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. Resolution 34-20 Affirming that Funds Distributed under Amended House Bill 461 by the State of Ohio to the City of Dublin Shall be Expended by the City only for Costs Permitted under the Federal Coronavirus Aid, Relief, and Economic Security Act. Ms. Alutto introduced the Resolution. Mr. Stiffler stated that this resolution is required in order for the City to receive funding under the CARES Act. The City will receive approximately $330,000 in the initial allocation of the funding. The City's reimbursable expenditures relative to the CARES Act will likely exceed this amount, but this is the amount that Dublin is allocated. Ms. Alutto stated she would like to see an Illustration of expenditures related to the pandemic and how it compares to the allocation of funding received. Mr. Stiffler stated staff will provide the total COVID related expenditures and the losses of revenue at the end of this pandemic situation. Ms. Alutto agreed that there are many layers of this on both the revenue side and the expenditure side and she would like to see the tracking. It will also be helpful as we are mindful of how this affects the region and country as a whole. Mayor Amorose Groomes inquired as to whether this was the revised version. Mr. Stiffler answered in the affirmative. Mayor Amorose Groomes thanked the Senate for passing this expeditiously. She thanked Senator Kunze for her efforts and support. She mentioned the additional funding that is yet to be distributed. She encouraged attention to ensuring that any additional funding be handled in the same expeditious manner as there is a deadline as to when funds have to be disbursed. If they are not disbursed by the deadline, the funding will be returned to the Federal Government. No questions or comments were received regarding this Resolution from the public. Vote on the Resolution: Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Peterson, yes; Ms. Alutto, yes. Resolution 35-20 Authorizing the City Manager to Enter into a Contract with and Execute a Guaranteed Maximum Price Amendment with Marker Construction Co., Inc., Construction Manager at Risk, for Phase 1 of the Dublin 5660 Dublinshire Drive Dublin Community Pool North Construction Project. Ms. Alutto introduced the Resolution. Mr. Earman reviewed the project cost estimate and project influences. The original project cost estimate in 2017 was $6 million. A series of community workshops were completed from October 2018 through October 2019. There was a very strong swim team presence at these community workshops. The design shifted when the neighborhood came forward as not supportive of the Indoor/Outdoor Facility concept. There has been noteworthy acceptance of the concept since. Mr. Earman reviewed a site drawing illustrating each component of the design. Mr. Earman stated the updated cost estimate is $8.5 million due to increases in the project scope and the miscellaneous cost increases (increased building size requirements, increased deck space, increased contingencies, etc.) Mr. Earman shared that the GMP 1 bid package includes the demolition, mass grading, pools, parking lot and landscaping. There has been excellent bid coverage with 48 contractors contacted, four bid packages received with an average of four bids per package. This GMP 1 portion of the project will cost $3,754,997. PZC unanimously approved the site development plan and the building plan review on June 11, 2020. Construction is expected to be a ten-month duration. No questions or comments were received regarding this Resolution from the public. Vice Mayor De Rosa asked if staff Is comfortable that there is adequate funding for the total project. Mr. Earman answered in the affirmative. Minutes RECORD OF PROCEEDINGS Dublin City Council k1cc ng irns.o�rttm.auo n Held June 22, 2020 Page 7 of 14 Ms. Fox asked about the trellis design shown in the pictures provided at the meeting. Mr. Earman stated that there was a trellis design in the earlier iterations of the design. The design now is more aesthetically pleasing and better from a maintenance perspective. Mr. Keeler is pleased at the outcome of the design and he appreciates the public involvement. Mayor Amorose Groomes asked about the GMP 2 work and whether or not that includes the mechanicals. Mr. Earman stated that there are three mechanicals included in the second GMP. Mayor Amorose Groomes referenced e-mails that were received prior to this meeting from residents who expressed frustration over the pool not yet being opened. She asked Mr. Earman to provide the pool update that was scheduled for later in the agenda. Pool Update Mr. Earman thanked staff for all the work in preparing the facilities and undergoing additional training. He stated there are Health Department requirements that must be met as well. He also thanked the residents for their patience as staff worked through this process. The opening plans for the aquatics facilities are considered to be phase one, as some modifications and adjustments may be necessary as staff experiences this new operating level. He stated they will continue to find solutions to concerns as they arise. The recommendation from the Franklin County Public Health Commissioner was that pools were not to open until July 1. Since then, restrictions have been revised and staff is prepared to open the pool Friday, June 26. The South Pool will be opened on a time block system. The ability to reserve time blocks will begin online June 24. Mr. Earman shared a brief video explaining the procedures and illustrating new requirements regarding the South Pool as it opens. Mr. Earman explained how the time block scheduling will work, allowing enough time in between blocks to clean and sanitize. Staff is working with the Corazon facility to open their facility to Dublin residents for limited use. Additional information will be brought forward to the public as the contract is executed. Ms. Fox asked about what parts of the South Pool will not be open. Mr. Earman stated that the diving boards, slides and interactive features in the pool will be closed. These are frequent contact areas, so it is recommended that they remain closed. Mayor Amorose Groomes asked that after school starts, staff could explore making the pool available to the swim teams. In response to Vice Mayor De Rosa's request regarding an update on the indoor pool, Mr. Earman stated that the DCRC lap pool is the only pool available at this point. The hours of operation for the lap pool are 5:30 a.m. to 9:30 p.m. for 90 -minute reservations with closure In between to sanitize. Vote on the Resolution: Mayor Amorose Groomes, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mr. Peterson, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes. Resolution 37-20 Combating Injustice, Inequity, Intolerance, Negative Stereotyping and Discrimination based on Race, Religion, Ethnicity or Belief Ms. Alutto introduced the Resolution. Mr. McDaniel stated that this Resolution was drafted based upon Council's input. This Resolution sets forth a series of statements and then proposed actions. Mr. McDaniel reviewed specific sections of the Resolution. He asked for Council's direction regarding whether there would be a task force, a Chiefs Advisory Committee or both. He also suggested taking a little time as Council goes on summer recess to consider the composition of the task force, if that is Council's direction. No questions or comments were received regarding this Resolution from the public. Mr. Keeler liked that there are tangible action items. He stated he wanted to hear other Council members' opinions regarding a task force versus a Chiefs Advisory Committee. He noted that law enforcement certainly plays a role in this and an Minutes RECORD OF PROCEEDINGS June 22, 2020 Page 8 of 14 advisory committee would be of value. He shared that he is in favor of having a separate task force to engage the community. He wants to get to the root of the problems, and partners outside the community could help tackle these issues. The previous Resolution passed in 2017 was good, but did not go far enough regarding actionable items. Some things are hard to measure, but we can do our part as a City to move the ball forward. Ms. Alutto stated that she sees a task force and a Chiefs Advisory Committee as two separate things. It is necessary to take action. There are some things that could come out of a police focused advisory committee. The task force she see as more community based. There are many resources in Central Ohio that can help have these difficult conversations. She referred to a webcast that featured Kevin Boyce speaking about why these conversations are difficult to have. A task force is a great place for a community to come together to bring those resources in, such as a speaker series. She feels it will be important to incorporate the Dublin Schools. She would like to collaborate with them to make sure kids are not targeted because of their race. Mr. McDaniel stated that he did reach out to Dr. Hoadley to discuss this issue and he seemed very interested in partnering on these issues. Mr. Peterson also sees the Chiefs Advisory Committee and the task force as two distinct things. He sees value in both. He agrees that getting feedback from outside the community is valuable, but the membership of the task force should be Dublin based. The Chiefs Advisory Committee is important and he has confidence in Chief Paez's ability to get that done. He recalled in 2017 when the previous resolution was passed, there was a room full of community members discussing these difficult issues. There were good important conversations that were happening. The City's response to this issue was well received at that time. He reiterated that listening is important. He is supportive of having both a task force and the Chiefs advisory committee. He stated that Dr. Hoadley is always opentopartnering to address Issues like this that affect our community. Mr. Peterson is very confident that this community will rise to the challenge to address these issues. Vice Mayor De Rosa agreed that the two groups are different and important. She agrees with Mr. McDaniel's point about taking time to consider the membership of the task force carefully because it is so important. She would like to have people nominate people or volunteer and get a good cross section of the members of the community. She agreed with Mr. Keeler's point regarding the importance of identifying and using resources. It is important to think through how we can do the initial engagements in the current environment (pandemic). She expressed her appreciation for the layout of the resolution and the actions items. She believes this resolution covers the breadth of what needs to be addressed and she is looking forward to beginning the work. Ms. Fox asked to hear from Chief Paez regarding his thoughts on an advisory committee. Chief Paez stated that the Police Department has many great relationships with a number of organizations in the community. If it is Council's direction, he would reach out to those partners and see if they would be interested in continuing this discussion. He would love the opportunity to talk about policing as an issue in America. He stated he never tires of talking about what he loves to do. He expressed his gratitude for the ability to work in such a supportive community. He noted his pride in the Police Department and the work they do. The department has been accredited for 30 years as a result of good policies. They are always looking for areas to improve. He is happy to be a part of any committee or task force to keep the conversation going regarding law enforcement, what they do and how they do it. Ms. Fox stated that she supports both the task force and the Chiefs advisory committee. She would like to see the task force continue for a long time. and lead the way in the best opportunity to have these conversations. She would like to see the youth represented in these conversations. She agrees that people need to be heard and we need to listen. She would like the schools to be involved. She referred to a piece she read about equal opportunity education. She looks forward to having the conversations and starting the work. Mayor Amorose Groomes stated she is also supportive of both the task force and advisory committee, but she does not want them operating in silos. They should not RECORD OF PROCEEDINGS Dublin City Council Meeting June 22, 2020 Page 9 of 14 operate independently of one another, but stay together on these issues. She stated that she agreed the membership should be a cross section of the community. She looks forward to engaging a diverse group of the community and hearing what everyone has to share. She knows these will be hard conversations to have, but feels that good societies become great when they learn to do hard things well. She also agreed that bringing in speakers and outside influences could be helpful, but the membership needs to be Dublin residents. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes; Mr. Reiner, yes. Mayor Amorose Groomes thanked Mr. McDaniel for his efforts on this Resolution. Mr. McDaniel thanked the staff members who helped him put it together. OTHER . Dublin 2035 Framework Plan Vice Mayor De Rosa referred to the memo in the Council packet with a recommendation regarding how to approach the Dublin 2035 Framework Plan. She stated that this topic will be on the August 3 work session for discussion and planning. She shared that Council's role in the process will be to work within the standing committees on the areas of focus in the Dublin 2035 Framework. It will be determined at the August 3 meeting what topics align with which committee. No public comments were received regarding this item. Ms. Fox stated that the public engagement opportunities will be forthcoming. The vision for 2035 will be community centered. Vice Mayor De Rosa agreed and stated that various opportunities will be explored in how to engage the community. . Designated Outdoor Refreshment Areas (DORAs) Ms. Readier provided a presentation regarding the process of creating a DORA, but wanted to note the efforts that have been made to assist restaurants during the pandemic. She stated that an executive order was issued permitting restaurant outdoor seating expansion areas. Alcohol consumption is controlled by the Department of Liquor Control, but there is legislation pending at the state level to allow alcohol consumption in these areas. Temporary Outdoor Dining Hall is another concept that has been explored by the Community Events staff and the DCVB to offer a place for people to have take-out and enjoy their meals in a community setting. This executive order has not been issued, but is being discussed. A DORA is a designated area where individuals can walk outside and potentially into other retail establishments with alcoholic beverages. The process to establish a DORA is: o The City Manager files an application with City Council requesting certain property be designated an outdoor refreshment area. The application would include: • A map of the proposed DORA, not to exceed 32 contiguous acres; • General statement of nature and types of establishments in the area; • Stated that area will encompass not fewer than four permit holders; • Evidence that uses of land are in accordance with the master zoning plan of the City; and • Proposed requirements for ensuring public health and safety. o Within 45 days of application being filed, Council must publish a public notice of the application for two consecutive weeks. o Between 3- and 60 days after the initial publication of notice, Council must approve or disapprove the application by resolution. o If approved, Liquor Control shall approve and designate the area as quickly as possible. Ms. Readier explained that R.C. 4301.82 (F)(1) requires City Council to adopt an ordinance or resolution that establishes requirements the Council determines necessary RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting aexnerrnaoniens-nnrmrv.m«� v 6101 June 22, 2020 Page 10 of 14 to ensure public health and safety within the area, such as boundaries, signage, and hours of operation, to name a few. There is flexibility in the hours of operation. Ms. Readier shared some proposed amendments to R.C. 4301.82 that eliminate the limits on the number of DORAS permitted in a City; eliminates acreage limitations on the size of a DORA; Council would be required to pass only the health and safety resolution and give one week of notice rather than two; and the City Manager requirements are largely the same with the exception that the area of the DORA will not encompass fewer than 2 (down from 4) permit holders. These amendments were passed by the House of Representative on June 11 and are currently in the Senate for consideration. Ms. Readier stated that staff is seeking guidance from Council as to whether the creation of a DORA should be pursued. She also recommended a public input process to explore the details of the DORA if this is to be pursued. In response to Mr. Reiner's question regarding what the City of Marysville enacted this summer, Ms. Readier stated that Marysville does have a DORA as do many other central Ohio communities. Mr. Reiner supported having a DORA, especially since the frequency and times can be controlled. He stated we owe it to the businesses to do this and help them. Mayor Amorose Groomes stated that Mr. Dring is present from the DCVB to speak on this matter. Mr. Dring stated that he was present at the meeting on behalf of the Downtown Dublin Strategic Alliance, HDBA, Crawford Hoying and the Chamber of Commerce to communicate support for DORAs. DORAs play an Important role in the restart plan. The City has done an incredible job to try to help the restaurants, but with the limited capacity our restaurants have, we need to do more. Many cities have DORAs and are thriving. He is hearing from Dublin restaurants and retail that they are losing business to communities that have DORAs. He gave some examples of other communities and how they are using DORAs. He feels it is safer to be outside rather than inside. He asked Council to accept the use of DORAs and to do it as soon as possible. No comments or questions were received from the public via the web format. Mr. Keeler asked Mr. Dring to reviewthe examples of other communities again. He stated he is in favor of this idea. It seems that time is of the essence as the timeframe to implement could be more than a month out. He asked that the cups be opaque. Ms. Alutto asked Mr. McDaniel why there has been some hesitation to do this. Mr. McDaniel stated that he did not have clear direction from City Council and he was not advocating quickly due to the pandemic situation. Some communities suspended the process of the DORAs due to the pandemic. He stated that he wanted to go the route of expanded outdoor seating areas first. He has also been thinking through the staffing issues and the impact operationally. There will be additional policing, administration and clean-up efforts required. He wanted to get clear direction from Council first. In response to Ms. Alutto's question regarding timing, Mr. McDaniel stated that if Council is supportive of this, then going through the process cannot hurt, but there will be some discussion that has to occur regarding the support of this operationally and the cost associated. Vice Mayor De Rosa stated that residents need to have a say on this. She supports exploring it, but not necessary rushing it. She stated it is Important to think through the issues, the safety and hear from the citizens. She suggested a special event option before making it more permanent as issues are worked through. In response to Mr. Reiner's question regarding feedback from communities that have DORAs, Mr. Dring stated that the feedback has been all positive. Ms. Fox stated there is some benefit to researching this. She shared that she participated in a WebFx regarding DORAs. She is not supportive of rushing the process. She liked the allowance of expanded outdoor seating. She stated that some important questions to ask going into this are, "What are the objectives? How will we measure success?" There are benefits, but it requires more study and exploration. She agreed that resident participation and feedback is necessary. Mayor Amorose Groomes shared the e-mails from businesses that have been received prior to the meeting, all in favor of having DORAs. RECORD OF PROCEEDINGS Minutes Held June 22, 2020 Page 11 of 14 Ms. Burness shared two comments received on Facebook Live, both in support of DORAs. Mayor Amorose Groomes stated that she is supportive of exploring what this could look like. She asked if there was a tax applied or some way expenses would be off -set. Mr. McDaniel stated he is not aware of any other idea than the wristband idea from Ms. Fox. Mayor Amorose Groomes stated that the sidewalk is community space so it is important to have a community conversation about this. There are many things that have not yet been thought through, for example how the new park will operate. Mr. Keeler's point about opaque cups and how we conduct ourselves In front of young people is an important thought. She welcomes the collective conversation. Mr. Keeler stated that it may be close to 60 days before anything could happen due to the requirements. Vice Mayor De Rosa stated that Council needs to find a mechanism to have these conversations and find these answers. She suggested a standing committee. Mayor Amorose Groomes asked Mr. McDaniel how he could see this moving forward. Mr. McDaniel stated that staff can come back on July 27 with answers to the impacts on staffing. As for the public process, maybe a survey or 1 a committee meeting could be called. We know where the businesses stand, but we need to know how the residents feel on the issue. Ms. Alutto asked how to get the public input in this current environment. She liked the survey idea. Mr. McDaniel stated that staff can engage the public and HDBA before Council's next meeting on July 27 to provide feedback. Ms. Fox stated it is important that the survey acknowledge that times and dates can be Flexible. She suggested starting out small to test how it goes. Vice Mayor De Rosa asked what makes it okay in one area and not another area if several businesses want this and meet the criteria. How would we deal with that? It is important to think that through. Ms. Readier reiterated that it is the City Manager that applies to Council, not the businesses. Mayor Amoroso Groomes stated that property values could be affected, depending on what is in the area. Mr. Reiner reiterated that he is concerned about the businesses and doesn't want this process to take too long. He would like to see if we can do something temporarily to help businesses while the DORA issues are worked through. Vice Mayor De Rosa asked staff to bring back recommendations on how the special event could be implemented as a test. Ms. Fox agreed. Mr. McDaniel stated he would report back to Council regarding questions, citizen engagement and recommendations on how to test. • Connected Dublin Update Mr. McCollough provided a memo to Council in advance of the meeting and asked if they had any questions. There were no questions or comments. Ms. Alutto asked what the $78,000 proposal is achieving. Mr. McCollough stated that this is a proof of concept that DubUnk Fiber can reach homes and giving guidance as to whether or not or how we might use our own fiber to connect to neighborhoods. Ms. Alutto stated that this proposal is for a specific area (4 homes) to provide service at a high bandwidth without the resident having to purchase equipment. Mayor Amorose Groomes confirmed that this is similar to the DubLink Fiber housed in the Metro Data Center where service can be provided by a number of providers. Mr. McCollough answered in the affirmative; this is the concept that we are attempting to prove. Mayor Amorose Groomes was referring to the 100 Gigabit in which the City serves as a transport network over to Metro Data Center and carriers can then pick up customers. Mr. McCollough stated that this proves a model of being able to be served by someone in another location. Ms. Alutto reiterated that the money being spent on the project is to cover the cost of the test to show it can be done. This is not what the service would cost to homeowners. Mr. McCollough answered in the affirmative. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting RARR!(f RRDi11LR3 �DAYl'DN, ONID Fam R101 Held June 22, 2020 Page 12 of 14 Mr. McDaniel stated that this also tests a new kind of deployment of fiber as part of the distribution system that is above ground fiber deployment. Ms. Alutto shared her enthusiasm for the testing being done. Mayor Amorose Groomes stated that success is gauged at 100 percent of Dublin residents having 100 megabit per second broadband internet service. She asked what the average service is today for residents. Mr. McCollough stated that question was not asked of residents in recent survey. Most providers offer three or four different levels of bandwidth and the only information given on the survey was what residents are paying. Mayor Amorose Groomes asked if providers would be willing to share what the average megabit per second bandwidth is for our residents. Mr. McCullough responded that staff has been meeting with the larger carriers and asking for that information from them. He added that they are trying to ascertain what these carriers are currently offering, and what they might or might not be willing to do. When this Information is accumulated, staff will come back to Council to share this information and offer recommendations. Mayor Amorose Groomes expressed her enthusiasm for this testing and information. Ms. Alutto asked what distances the above ground fiber has been tested. Mr. McCollough stated that it has been shown to work on distances longer than Dublin would be using it for. Dublin is one of the first places this will be tested in the Midwest. Mr. McCollough also pointed out that this is about proving the function of a certain technology, but it is also about an innovation and fits within the Connected Dublin Beta District concept in proving something. Vice Mayor De Rosa asked if it would be worthwhile to also test the short WiFi connectivity. Mr. McCollough stated that there would be value in that. We are currently testing to be able to maximize the use of our own fiber. Although staff's interpretation of Council's goal does not specify fiber, staff advocates for fiber because it is a direct physical connection to the end user. He added that staff has communicated to the Industry, however, that if anyone has found a way to achieve that wirelessly and can prove it, we will consider it. This is the beginning, not the end of our innovation. Vice Mayor De Rosa emphasized the issue of reliability as well as accessibility. Mayor Amorose Groomes stated that this is important to us and we will continue to work toward these goals. Ms. Fox stated that the home on Shier Rings that is being turned into a Smart Home is a great way of displaying what the possibilities are and is great for people to see what we are working on. She likes the idea of taking a historic structure and using it in a modern way. Mr. McCollough thanked Ms. Fox for her comments and stated that this Smart Home connects this initiative to our West Innovation District, and the attraction we hope to achieve there. This will be a demonstration space for the public and should be a key part of the Beta District lab environment, enabled by DubLink fiber. STAFF COMMENTS Mr. McDaniel referenced two memos that were provided to Council regarding the Memorial Tournament and July 4 alternate activities. He thanked Council for their leadership, commitment and support throughout the pandemic. He thanked staff for the revised meeting set-up so in-person meetings are possible while still adhering to safety requirements. Mayor Amorose Groomes thanked Mr. McDaniel for his guidance and leadership. She also thanked the Clerk's office staff for their support. COUNCIL COMMITTEE REPORTS Finance Committee: Ms. Alutto stated that a meeting will be held next week (June 29). Minutes Held RECORD OF PROCEEDINGS Dublin City Council Meeting �u-onrrox.muo Fw,netot June 22, 2020 Page 13 of 14 Public Services Committee: Ms. Fox offered to call a meeting to discuss the DORA topic if needed. Mayor Amorose Groomes stated that if a committee meeting is needed, then Public Services was the appropriate committee for it. COTA: Vice Mayor De Rosa reported that COTA has partnered with Columbus City Schools to use the buses that are not in service right now as internet hot spots for students so they have the access they need. MORPC: Mayor Amorose Groomes stated that conversations are happening regarding the economic restarts and what that will look like with the balance of the money allocated to the State of Ohio. She thanked Mike Schadek from Mayor Ginther's office for convening a regional conversation. LUCC: Mr. Keeler stated that he continues to be astounded by the pace of development on our western border. 60-80% of the cases they are hearing are on our doorstep. He reported that he looks forward to a dialog for collaboration. Board of Education: Mr. Peterson noted he has had ongoing discussion with Dr. Hoadley.. Dublin Bridges: Ms. Fox stated they have a new project every month. Complete Count Committee: Ms. Alutto stated we are at 78.7% completion. The City provided additional signage to try to raise our participation. She encouraged everyone to participate. COUNCIL ROUNDTABLE Mr. Keeler stated that: o with the redistricting and the busing issues within the district, specifically by Jerome, he would like to see additional improvements for crosswalks so students can safely walk to school; o traffic noise is becoming disruptive with drivers accelerating their vehicles through town and by Bridge Park; and o unlawful fireworks restrictions need to be enforced. Ms. Fox stated that: o Would request that Council refer to Planning and Zoning Commission the discussion of setbacks and lot coverage issues that were brought forward during the Oak Park discussion; o Would also like Planning and Zoning Commission to discuss connectivity and bike paths before discussions occur regarding the Dublin 2035 Framework/Community Plan. Vice Mayor De Rosa stated that: o She would like clarification regarding what advisory body would best be able to discuss and provide feedback regarding the six feet setback — CDC or PZC? Ms. Rauch stated that it is Council's discretion which body would discuss these topics. Mayor Amorose Groomes believes the appropriate body is PZC. Ms. Rauch stated that PZC has discussed this topic, but the issue is a lot of the residential developments are within a planned district. Therefore, a code change would not address this globally. It is a larger policy discussion. She is happy to take this back to PZC. Vice Mayor De Rosa stated that she is fine with PZC discussing it and bringing recommendations to Council. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Form 6101 Held June 22, 2020 Page 14 of 14 o She thanked Mr. Earman and congratulated him on the Recreation Center opening in the current environment. She was very impressed with the tremendous job everyone was doing of disinfecting and cleaning. o She would appreciate a quick financial update. Mr. Stiffler stated that income tax revenue as of today (June 22) is down 8.5% from 2019. A significant portion of that will be recovered in July when the tax deadline occurs. The withholding revenue is up 2.4% and is holding steady. Overall year-to-date, there is a $4 million decrease from 2019. Income tax revenues are looking stronger than previous discussed. Hotel -Motel revenue is down as expected. Mayor Amorose Groomes: o Asked for an update on the S. High Street Trees. Mr. Earman stated that staff will be meeting with Mr. McDaniel soon about costs and can bring an update to Council after that. o Asked Ms. O'Callaghan about the crosswalk improvements. Ms. O'Callaghan stated that a report has been prepared for Council detailing the results of the enhanced crosswalk study that was just completed; benchmarking best practices; and laying out guidelines for the future. The report will be provided to Council tomorrow (June 23) in the City Manager Update packet. o Asked Chief Paez what is being done in response to Mr. Keeler's concerns regarding traffic noise. Chief Paez stated that the Police have been working the Riverside Drive area to reduce speeding and reckless operation. Mr. Keeler asked if there was a decibel level regarding a noise ordinance. Chief Paez stated that the ordinance itself prohibits excessive or unusual noise, but has no decibel limit per se. He added that it is difficult for officers to cite a driver for that because often times they do not witness the loud exhaust first hand. He stated they will continue to try to enforce the ordinance where possible. o Stated that Ms. Fox's concerns regarding e -bikes and scooters are best left as a Committee discussion. Vice Mayor De Rosa stated it will likely be part of the Dublin 2035 discussion also. ,ADJOURNMENT The meeting was adjourned at 10:41 p.m. f Mayor —Presiding Officer Dep Cler f Council