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Home My WebLink AboutResolution 029-20RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No. 30045 Resolution No. 29-20 Passed A RESOLUTION DECLARING CERTAIN CITY -OWNED PROPERTY AS SURPLUS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE WITH SECTION 37.07 OF THE DUBLIN CODIFIED ORDINANCES ,20 WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used in the performance of its daily operations; and WHEREAS, these vehicle and equipment assets have reached the end of their useful life for City purposes; and WHEREAS, it has been determined that the City should maximize the return on investment by selling these assets; and WHEREAS, the City has chosen GovDeals as the vendor to implement an internet auction. NOW, T EREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1. The City Manager is hereby authorized to dispose of personal properly, vehicle and equipment assets that have been declared as surplus through the use of Internet auction. Section 2. This auction will be conducted using a third -party contractor, namely: GovDeals, www.GovDeals.com Joseph Dembek, Client Services Representative 5907 Carmichael Place Montgomery, Alabama 36117 Telephone No. (800) 613-0156 The contract outlining the specifics of the terms and conditions under which this contractor will carry out this service to the City can be made available upon request to the Department of Finance. Section 3. The Council of the City of Dublin hereby declares the property listed in the attached Exhibit as surplus and authorizes the City Manager to dispose of said property in a manner consistent with Section 37.07 of the Dublin Codified Ordinances. Section 4. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this Alfj,- day of , 2020. Mayor - Presiding Officer ATTEST: c Clerk of Council 7ci of Dublin Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Dana McDaniel, City Manager Date: May 19, 2020 Initiated By: Megan O'Callaghan, Deputy City Manager/Chief Operating Officer Summary John Hyatt, Interim Director of Fleet Management Memo Re: Resolution 29-20 — A Resolution Declaring Certain City -Owned Property As Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.07 of the Dublin Codified Ordinances Section 37.07 of the Dublin Codified Ordinances requires City Council authorization for disposal of all property that has been declared as surplus that has an estimated value of greater than $5,000, or is a motor vehicle. This resolution authorizes the City Manager to dispose of certain vehicles and equipment that have reached the end of their useful life for City purposes. The complete list of vehicles and equipment that have been identified for disposal are listed in the attached exhibit. The Division of Fleet Management utilizes the FASTER fleet management software to track information that is used to evaluate vehicles and equipment, including: original cost, depreciation, preventive maintenance, scheduled corrective maintenance, unscheduled maintenance, and miles/hours used. This data is used to develop a replacement schedule for vehicles and equipment. Programming of replacement fleet vehicles and equipment is included in the approved Capital Improvements Program (CIP). Before assets are taken out of service, staff complete an evaluation as to current condition and maintenance history. If, after the evaluation, the asset is determined to have had minimal maintenance costs and staff believes the asset provides continued value to the City, the asset will be maintained as part of the City's fleet and the replacement schedule will be modified accordingly. Assets identified for disposal will be posted on the City of Dublin website, along with a link to take customers directly to the auction website at www.GovDeals.com. Under the terms of the City's agreement with GovDeals, the City will pay a commission to GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The GovDeals site is well-known among public entities and will provide a broad pool of prospective buyers for City surplus items. Recommendation Staff recommends adoption of Resolution No. 29-20 declaring certain City -owned property as surplus and authorizing the City Manager to dispose of said property in accordance with Section 37.07 of the Dublin Codified Ordinances. Vehicles and Equipment for Disposal May 2020 Unit Year Make/Model Serial Number Miles/Hours Department Reason For Disposal/Replacement 20802 2008 INTER. Plow TRK. 1 HTJTSKL79H087489 6326 HRS. Streets Heavy Rust, Maintenance Cost 20814 2008 INTER. Plow TRK. 1 HTWDAZR39J087490 4641 HRS. Streets Heavy Rust, Maintenance Cost 20815 2008 INTER. Plow TRK. 1 HTVVDAZR59J087491 4545 HRS. Streets Heavy Rust, Maintenance Cost 20816 2008 INTER. Plow TRK. 1 HTWDAZR79J087492 4,240 HRS. Streets Heavy Rust, Maintenance Cost 20830 2008 INTER. PLOW TRK. 1 HTWDAZR481688437 5382 HRS. Streets Heavy Rust, Maintenance Cost 2718 2007 INTER. PLOW TRK. 1 HTWDAZRX71432057 45,149 Miles Streets Heavy Rust, Maintenance Cost 4329 2003 FORD F450 1 FDXF46P83EC90578 24832 Miles Parks Heavy Rust, Bad Motor 4741 2007 FORD F450 1 FDXF47Y97EA02662 26,358 Miles Parks Heavy Rust, Maintenance Cost 11014 2010 FORD CROWN VIC 2FABP7BV2AX104567 116165 Miles Police High Mileage 11017 2010 FORD CROWN VIC 2FABP7BV6AX141895 105140 Miles Police High Mileage 8212 2000 J DEERE SKID STEER KV0270A270228 2809 HRS. Parks Age, Maintenance Cost 80955 2009 CARLTON STUMP G 119SH313391167055 1035 HRS. Parks Age, Maintenance Cost 8420 2004 BOBCAT SKID STEER 525613197 1386 HRS. Parks Age, Condition, Needed Repairs 8750 2006 BOBCAT SKID STEER 532015007 1288 HRS. Parks Age, Maintenance Cost 8650 2006 CLUB CAR CARRY ALL DC0637679557 1994 Parks Age, Condition, Needed Repairs C1801 2018 GRASSHOPPER 6818340 665 HRS. Parks Maintenance Cost C1802 2018 GRASSHOPPER 6818341 587 HRS. Parks Maintenance Cost C18-1 2018 HUSTLER X ONE 18032094 458 HRS. Parks Maintenance Cost 516-1 2016 HUSTLER 15129143 Streets Maintenance Cost 516-2 2016 HUSTLER 15124967 519 HRS. Streets Maintenance Cost 516-3 2016 HUSTLER 15128122 468 HRS. Streets Maintenance Cost P1807 2018 EXMARK LAZER Z 402520458 808 HRS. Streets Maintenance Cost P1810 2018 EXMARK LAZER Z 402520461 970 HRS. Streets Maintenance Cost P1813 2018 EXMARK LAZER Z 402520457 835 HRS. Streets Maintenance Cost 511-3 2011 HUSTLER SUPER Z 11043278 275 HRS. Streets Maintenance Cost