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HomeMy WebLinkAboutOrdinance 015-20RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 62205 Ordinance NO. 15-20 Passed , AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2020 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts; and WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered balances in various funds to authorize those funds for debt payments, project -related expenditures and other miscellaneous expenses; and WHEREEAS, if any funding is appropriated herein to provide for transfers or advances for debt service, the debt transfer is also authorized as a part of this ordinance. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, _11 of the elected members concurring, that: Section 1. There shall be appropriated from the unappropriated balance in the General Fund the amount of $300,000 to account 10110740-754003 for the Dublin Hospitality Re - Start Plan to the Dublin Convention and Visitors Bureau (DCVB), and un -appropriation in the appropriated balance of the General Fund to account 10110740-751010 in the amount of $300,,000 in economic development incentives, as an economic development incentive reprioritization plan for the DCVB due to the current economic downturn as a result of the 2020 COVIDI9 pandemic. This course of action will result in a zero net impact in the General Fund balance. Section 2. There shall be appropriated from the unappropriated balance in the Hotel/Motel Tax Fund the amount of $304,000 to be allocated to account 23240220- 754003 for funding to the Dublin Arts Council (DAC) to provide assistance in funding for general operations due to the current economic downturn as a result of the 2020 COVIDI9 pandemic. Section 3. There shall be un -appropriated from the appropriated balance in the Capital ;Improvements Tax Fund the total amount of $1,432,025. Of that total amount, $80,02x' is to be un -allocated to account 40180350-735002 for the Dublin Workforce Shuttle Program (AL193). This un -appropriation is a result of the Ohio Transit Partnership Program through the Ohio Department of Transportation (ODOT) being cancelled. Additionally, $1,352,000 shall be un -allocated to account 40196290-741000 as this debt transfer for new debt issued in 2020 will not be necessary as budgeted in the 2020 Operating Budget. Section 4. There shall be appropriated from the unappropriated balance in the Capital ImprovF�ments Tax Fund the total amount of $2,925,000. Of that amount, $425,000 is to be allocated to account 40180320-735006 for the Glick Road Shared -Use Path Project (ET171), and $2,500,000 is to be allocated to account 40180430-735005 for the City of Dublin Community Pool North (DCPN) Project (GR115). Section S. There shall be appropriated from the unappropriated balance in the following Funds the total amount of $1,709,000 for contractual obligations. Brid e F)ark Block Z 468102,90-719006 Contractual Obligations $ 81,000 Brid e Park Incentive District 47410290-719006 Contractual Obligations $ 58,000 BARR.ETT BROTHERS - DAYTON, OHIO oRQGFVJ.s-20 RECORD OF ORDINANCES Passed Form 6220S Agency Fund - Bridge Street NCA 80510210-719006 Contractual Obligations $ 11570,000 Sectior 6. There shall be appropriated from the unappropriated balance of the Water Fund, the Sewer Fund, and the Agency Fund the total amount of $206,040. Of that amount,, $72,000 be allocated to the Water Fund in account 61030330-713005, $50,830 be allocated to the Sewer Fund in account 62030320-713005, and $83,210 is to be allocated to the Agency Fund in account 80510210-711004 for reimbursements of capacity charges. Section 7. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin Revised Charter. Passed 'this kk4 day of _ l�c•v�..c— 12020. G� Mayor -• Presiding Officer A ST: LI Clerk of Council (bqu� Office of the City Manager 7 lin City of Dublin phone: 614-1410-4 0 • Faax:Parkway *b614--410-4490 1090 Mem o To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: June 2, 2020 Initiated By: Matthew L. Stiffler, Director of Finance Melody Kennedy, Budget Manager Re: Ordinance No. 15-20 — Amending the Annual Appropriations for Fiscal Year Ending December 31, 2020 Background Ordinance No. 15-20 amends the annual appropriations for the fiscal year ending December 31, 2020 in the General Fund and in various other funds to provide sufficient funding in certain budget accounts for the second quarter of 2020. Descriptions of the appropriations contained within each section of the Ordinance are as follows: Section 1 requests funding authorization in the General Fund for the Dublin Hospitality Industry Re -Start Plan. The Dublin Convention and Visitors Bureau (DCVB) presented the Re -Start Plan on May 5, 2020 to the Finance Committee of City Council. The plan entails implementation of sales and marketing efforts in order to combat the financial impacts of the COVIDI9 pandemic on Dublin's hospitality business. Funding authorization in the amount of $300,000 was requested from the DCVB in order to implement the program. On May 11, 2020, Dublin City Council approved the request in light of supporting the Dublin business community, and reprioritization of the City's economic development incentive funding. City Council approved funding the request by using unearned economic development incentive grant funding in the General Fund. By taking this approach, no additional funding is being sought, and there will be no net financial impact on the City's General Fund balance. A professional services agreement will be established between the DCVB and the City in order to fund this request, and the document will be structured to benefit the City from any reimbursement afforded under the US Government's Coronavirus Aid, Relief, and Economic Security Act (CARES). Section 2 requests funding authorization in the total amount of $304,000 from the fund balance in the Hotel/Motel Tax Fund in order to provide aid to the Dublin Arts Council (DAC) for assistance with their general operations due to the economic downturn resulting from the 2020 COVIDI9 pandemic. On May 5, 2020, the Finance Committee of City Council also heard an address from the DAC. The DAC shared a presentation with the theme that although their building is temporary closed, art is not cancelled. "Art is essential, now more than ever — to remind us of our better selves and to help us support each other with creativity and compassion. During this unprecedented time of social isolationism, people across the world are utilizing the arts to bridge connection and healing." Due to the temporary closure and cancellation of programs, the DAC estimated their net funding deficit to be $358,699 for 2020. On May 11, 2020, Dublin City Council approved the request totaling $360,000 in additional support for the DAC. The DAC receives funding of 25% of the actual collections from the City's Hotel/Motel Tax. The DAC also pays $7,000/month ($84,000) per year for rent on their facility owned by the City at 7125 Riverside Drive. Provisions of City Council's assistance provided for the forgiveness of the DAC's rent through December 2020. To -date, the DAC has paid $28,000 in rent to the City. The remaining Ordinance 15-20 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2020 June 2, 2020 $56,000 in rent payments for 2020 will be forgiven. This $56,000 in rent forgiveness along with the $304,000 in City -provided assistance covers the DAC's anticipated net operating deficit for 2020. The $304,000 may be off -set through a capital improvements project of $475,000 for overflow parking, terracing and related necessary appurtenances in the rear of the building (GR121) programmed for 2021. That project will be deferred until 2022 and reassessed in 2021. A professional services agreement or lease modification (as determined by the City's Law Director) will be established between the DAC and the City in order to fund this request, and the document will be structured to benefit the City from any reimbursement afforded under the US Government's Coronavirus Aid, Relief, and Economic Security Act (CARES). Initiating Department. Department of Finance (Sections 1 and 2) Section 3 requests un -appropriation of funding in the Capital Improvements Tax Fund in the total amount of $1,432,025. As City Council is aware, the City of Dublin along with SHARE (a mobility company that helps organizations and cities solve big transportation problems with mobility -as -a - service) created the Dublin Workforce Program to provide free transportation from COTA bus stops directly to places of work in the City. As part of the Governor's budget cuts due to the COVIDI9 pandemic, the Ohio Department of Transportation (ODOT) eliminated the grant funding that supported the Dublin Workforce Shuttle Program operated by SHARE. The City's first ODOT grant ran from the period of June 2019 through May 2020. In anticipation of a subsequent grant running from the period of May 2020 through December 2020, City Council approved an $80,025 appropriation in April per Ordinance 10-20. This month the City was notified of the grant elimination, and therefore a reduction of $80,025 for the City's mobility program is being requested. Also included is an appropriation reduction in the amount of $1,352,000 originally budgeted in the Capital Improvements Tax Fund. This appropriation was allocated for debt service on the new debt issued in 2020, for Riverside Crossing Park and the North Swimming Pool. Due to the debt structured when issued, the appropriation will not be needed for 2020. Initiating Department. Department of Development — Planning, and the Department of Finance (Section 3) Section 4 requests funding authorization in the total amount of $2,925,000 in the Capital Improvements Tax Fund. Of that amount, $425,000 is for the Glick Road Shared -Use Path Project. This project was appropriated in the 2019 Capital Improvements Program, but was delayed due to a property acquisition issue. This leg of the path runs along Glick Road from Carnoustie Drive to Muirkirk Drive, and includes approximately 2,200 lineal feet of path. The project was originally programmed to be $375,000, but due to the re -design, the construction is now estimated to be $425,000. This is the last phase in the Glick Road Shared -Use Path project. Also included in the request is $2,500,000 for the Dublin Community Pool North (DCPN) Project. This project provides for the demolition and reconstruction of the pool located at 5660 Dublinshire Drive. The facility is nearly 30 years old and the condition of the facility has continued to deteriorate to a point that a renovation of the facility is necessary for the safety and welfare of the users. In a City Council Work Session held on May 18, 2020, staff updated City Council on the progress of the project. As City Council is aware, a considerable amount of public input was acquired to aid in the development of the new design of the pool facility to arrive at the current "Community Engagement Concept." The original 2017 project cost estimate was $6m. The 2 Ordinance 15-20 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2020 June 2, 2020 updated 2020 cost estimate includes increases in the project scope including expanded pool surface area; separation of pools; increased parking areas, and associated storm water appurtenances amounting to an additional $1.4m. Also necessary is $1.1m in associated miscellaneous costs for inflation, increased building size, increased pool deck space, enhanced pool access points, and contingencies. This project is targeted for an eleven month construction schedule (commencing July 1) for the possibility to open the DCPN for the 2021 outdoor pool season. Initiating Department- Department of Public Works — Engineering, and the Department of Parks and Recreation (Section 4) Section 5 requests funding authorization in the total amount of $1,709,000 for contractual service payments (pay -outs) related to Bridge Park Block Z and the Bridge Park Incentive District as well as collections related to Bridge Park NCA charges. Per the Bridge Street Development Agreement, the City is required to pay -out the County's collection of NCA charges and service payments from these TIF's. These are new Funds, either established late in 2018 or early in 2019, and were difficult to estimate the budget in 2019 when the 2020 Operating Budget was established. These are pass-through funds and the City has received revenue in these funds completely off -setting the requested appropriations. Initiating Department. Department of Finance (Section 5) Section 6 requests total funding authorization in the amount of $206,040 in the Water, Sewer, and the Agency Funds. This request is for reimbursement of payments made by Schottenstein Homes and Romanelli & Hughes for Dublin water and sewer capacity charges collected in error for the Cottages of Ballantrae, and the Deer Run Cortona, respectively. These builders paid for certain units to be master metered, as well as made payments for capacity fees on the same units when they were submitted for building permits. The Columbus portion of the water and sewer charges was also paid by the builders, which the City of Dublin remitted to the City of Columbus. Subsequently, the City of Dublin has requested those fees be remitted back to the City in order for the City to make the remittances to the builders. Those fees were posted to the Agency Fund as a pass-through. These are Funds where assets are held for distribution by the City as an agent for another entity for which the City has custodial responsibility. For this reason, the Agency Funds are considered clearing accounts and do not provide measurement of operations, and they are not required to be budgeted. However, the City prefers to monitor the accounts, and to the extent possible, eliminate deficit balances. Each payment made has a corresponding revenue source. Last year, a similar appropriation was requested in Ordinance 72-19 for the utility permits in the Glens of Ballantrae. Procedures have now been put into place by Engineering to assist the Building Department with master meter information to help avoid this duplicate payment situation from happening in the future. Initiating Department. Department of Finance, and Department of Public Works (Sections 6) Recommendation 3 Ordinance 15-20 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2020 June 2, 2020 Staff recommends City Council approval of Ordinance 15-20, amending the Annual Appropriations for the Fiscal Year Ending December 31, 2020, at the second reading and public hearing of the Ordinance on June 22, 2020. OrdinanceI ll-Amen?ngFre Mrual pypoprlafimx lar Fiscal Year Ending Darre er31,2020 lung 2,20M CRY of Mbllry(i Exhibit A 0.at Card. Rearm F6 Faileda Fon00vlptlm Easil Farah daemon, 111/2020 .3p pmprafil Real 012) p) Muriel RpwowYgwu (a) wmhnmgaderail 40111/2020 (2) Raentees (3) Enaln9 Cam Weance Rttn .3p riziol pmplXa 1031/20M 1 101 Farrell un $49,64$,656 $0 (m,631]ss Vol $92,813,313 $51o3l%f5 2 332 X WWAYI im Food $4,3111,02 $ M,m j5.311,150 SEEM? FIT9,50] ",159635 3 endo 401 CapitalImprovemene.a. 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