Loading...
HomeMy WebLinkAboutOrdinance 010-20BARRETT BROTHERS - DAYTON, OHIO Ordinance N'o. RECORD OF ORDINANCES 10-20 Passed AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2020 Form 6220S WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts; and WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered balances in various funds to authorize those funds for debt payments, project -related expenditures and other miscellaneous expenses; and WHEREAS, if any funding is appropriated herein to provide for transfers or advances for debt service, the debt transfer is also authorized as a part of this ordinance. NOW,HEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1., There shall be appropriated from the unappropriated balance in the General Fund the amount of $35,000 as follows: Transfer 10196290-741262 Transfer to Accrued Leave Reserve Account $35,000 Section 2. There shall be appropriated from the unappropriated balance in the Hotel/Motel Tax Fund the total amount of $121,500. Of that amount, $9,000 is to be allocated to account 23240220-754005 for Bridge Park NCA payments, $65,000 is to be allocated to account 23240450-713004 for other professional services for the Dublin Irish Festival (DIF) safety enhancements, $45,000 is to be allocated to account 23240450- 713005 for contractual services for facilitation of a new payment solution for the DIF, and $2,500 is to be allocated to 23240450-721002 to purchase necessary operating supplies for the DIF payment system. Section 3. There shall be appropriated from the unappropriated balance in the Capital Improvements Tax Fund the total amount of $6,142,,525. Of that total amount, $6,000,000 is to be allocated to account 40180350-735002 for renovations and construction related to the future City Hall and Council Chambers project located at 5555 Perimeter Drive (AB194), $62,500 to account 40180290-736000 for funding of the Dublin Senior/Disabled Circulator Mobility Program (AL193), and $80,025 to account 40180350-735002 for the Dublin Workforce Shuttle Program (AL193). Both of the appropriation requests for the mobility program are offset by grant funding. Section 4. There shall be appropriated from the unappropriated balance of the Capital Improvement Construction Fund the total amount of $14,000,000 to account 40497290- 742000 for the repayment of advances to the General Fund pursuant to the debt issuance approved in Ordinance 04-20 for the construction of the Riverside Crossing Park. Section S. There shall be appropriated from the unappropriated balance in the Rings/Frantz TIF Fund the amount of $1,600,000 from account 43396290-741000, to be transferred to the new TIF Fund, known as The Corners for the purpose of funding construction of public infrastructure improvements as approved in Ordinance No. 69-19. Section 6. There shall be un -appropriated from the appropriated balance in the Irelan Place TIF F=und the amount of $14,000 from account 44997290-742000 for the annual repayment of the advances to the Capital Improvements Tax Fund. Section 7. There shall be appropriated from the unappropriated balance in the Sewer Construction Fund the amount of $1,500,000 to account 62397290-742000 for the RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S Ordinance No. 10-20 repayment of advances to the General Fund pursuant to the debt issuance approved in Ordinance 05-20 for improvements to the sanitary sewer system. Additionally, there shall be un -appropriated from the appropriated balance in the Sewer Construction Fund the amount of $1,660,,000 from account 62380320-735008 for the postponement and re-evaluation of the Deer Run Sewer Upsizing — Dumfries Court project (ES17A). Section 8., There shall be appropriated from the unappropriated balance in the Central Ohio Interoperable Radio System (COIRS) in the Agency Fund the total amount of $1,500. Of that total amount, $1,000 is to be allocated to account 80710210-724003 for equipment/maintenance, and $500 is to be allocated to account 80710210-713001 for accounting,/auditing services. Section 9. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin Revised Charter. Passed this 21 r7 day of l 12020. Mayor —Presiding Officer II ATTEST: Clerk of Council City of Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: April 7, 2020 Initiated By: Matthew L. Stiffler, Interim Director of Finance Melody Kennedy, Budget Manager Memo Re: Ordinance No. 10-20 — Amending the Annual Appropriations for Fiscal Year Ending December 31, 2020 (Q1) Background Ordinance No. 10-20 amends the annual appropriations for the fiscal year ending December 31, 2020 in the General Fund and in various other funds to provide sufficient funding in certain budget accounts. Descriptions of the appropriations contained within each section of the Ordinance are as follows: Section 1 requests a total of $35,000 in funding authorization in the General Fund. Transfer Funding for a $35,000 transfer to the Accrued Leave Reserve Fund is being requested. This Fund, established by the Ohio Revised Code provides for pay -outs to employees at termination of service contingent on eligibility for retirement or departure, minimum years of service and any minimum sick leave balance requirements. The Accrued Leave Reserve Fund is funded through contributions of a percentage of full-time salaries. Pay -outs for 2016, 2017, and 2018 were relatively consistent as shown below. City Council may recall that the pay -outs for 2019 increased to a point that additional appropriation funding was requested during Q4 of last year. 2016 $285,283 2017 $172,450 2018 $262,597 2019 $427,256 (Note: these figures do not include benefit amounts paid on accrued leave.) 2019 funding included pay -outs for twenty-six (26) employees including six (6) Directors. These types of pay -outs are difficult to predict from one year to the next. Initiating Department. Department of Finance (Section 1) Section 2 requests funding authorization of $121,500 in the Hotel/Motel Tax Fund. $9,000 is being requested for the payment to the Bridge Park New Community Authority (NCA) for 25% of the lodging tax generated by the operation of the Bridge Park AC Marriott Hotel and Dublin Home 2 Suites Hotel per the development agreement with Crawford Hoying Development Partners, Ordinance 10-20 -Amend in g the Annual Appropriations for Fiscal Year Ending December 31, 2020 1st Quarter April 7, 2020 LLC (Ordinance 44-15). This annual grant will be used by the Bridge Park NCA to pay a portion of the operating, maintenance and capital expense costs of the community facilities. The remittance covers the months of January through December 2019 (paid in January 2020). The total remittance amount due was $124,365. The amount budgeted in the 2020 Operating Budget was based on only one year of history for the 2019 year ($111,440) with an approximate 3.5% increase totaling $115,400. The net budget deficit is approximately $9,000. Also requested is $112,500 for enhancements for the Dublin Irish Festival. Of that amount, $65,000 is for security related improvements. $22,000 of the requested amount encompasses one-time infrastructure costs. The remaining portion of the request, $47,500 is related to new payment solutions for the Festival. This enhancement will negate the use of beverage tokens for the DIF. Staff has found a solution through a vendor called Square, which will enable payments to be accepted through credit cards at all sales locations. Addition information was included in the City Manager Update packet on Wednesday, March 25. Staff expects significant increases in revenue due to incremental beverage pricing changes that will more than offset the $47,500 needed to implement the program. Initiating Department. Departments of Finance, and Parks & Recreation (Section 2) Section 3 requests additional funding in the total amount of $6,142,525 in the Capital Improvements Tax Fund. Of that amount $6.0 million is requested for the renovation and construction of the future City Hall and Council Chamber project. This encompasses the third amendment for the balance of the Council Chamber addition work. The contract for the additional work is planned to be presented to City Council for approval in April/May 2020. At some future point in the year, an adjustment may be needed to this appropriation. Construction of the new Council Chamber addition is currently anticipated to be completed in the spring/summer 2021. Additionally, funding in the amount of $62,500 is requested for the Dublin Senior/Disabled Circulator Pilot Program as the result of a grant award received from the Mid -Ohio Regional Planning Commission (MORPC). The purpose of the circulator is to provide transportation for Dublin seniors and people with disabilities to improve quality of life and increase access to daily, non -emergency destinations and activities. While some programs provide transportation services for non -emergency medical trips, it is rare to find services that specifically promote active daily living. Coordination began internally with the Aging in Place strategic plan and the Dublin Community Senior Citizens Membership staff. Additionally, several senior residential facilities and a local developmentally disabled service provider were engaged as part of the pilot program. The team coordinated with MORK on Dublin's 2019 application for FTA 5310 grant funding and was ultimately awarded approximately $62,500 to further expand the pilot and include rides to community special events. The City is now in receipt of the grant funding from MORK, and is requesting the supplemental appropriation to be allocated for the program. The Division of Planning is currently seeking additional grant funding for the program. At this time, we are also requesting appropriation authorization for $80,025 for costs associated with the Dublin Workforce Shuttle Program. This appropriation will be reimbursed through an approved OTP2 Transit Partnership Program grant through COTA. Initiating Department.- Department of Public Works, and the Department of Development (Section 3) 2 Ordinance 10-20 -Amend in g the Annual Appropriations for Fiscal Year Ending December 31, 2020 1st Quarter April 7, 2020 Section 4 requests that funding in the amount of $14.0 million be advanced from the Capital Construction Fund back to the General Fund pursuant to issuance of the City's general obligation bonds for the purpose of construction of the Riverside Crossing Park improvements. You may recall that an advance of $14 million was made from the General Fund to the Capital Construction Fund in December 2019 (Ordinance 72-19). The project needed funding in the Capital Construction Fund since debt had not been issued. At that time, City Council was advised that the advance would be repaid to the General Fund after debt issuance (also see Section 7). Section 5 requests that funding in the amount of $1.6 million be transferred from the Rings/Frantz TIF Fund to The Corners TIF Fund as approved in Ordinance No. 69-19. As City Council may recall, the City and the project Developer (The Daimler Group, Inc.) agreed to use $1.6 million from the Rings/Frantz TIF with an additional $1.765 million financed by the Developer to finance $3.365 million in public infrastructure improvements. Those improvements include parkland, pond enhancements, and other related improvements. Service payments received from the TIF will be used to repay the Developer on an annual basis over the next 10 years. Section 6 requests that $14,000 be un -appropriated in the Irelan Place TIF Fund. The Irelan Place TIF was approved in 2003 (Ord. 105-03) and provided for the construction of an 8 -inch water line along Irelan Place. To date, the service payments from the TIF have repaid $61,500 of the $90,437 originally advanced to the Fund from the Capital Improvements Tax Fund. The 2020 Operating Budget reflected the final advance repayment of $28,937 to be repaid in 2020. However, the service payments were reduced in 2019 due to a Board of Revision case on the associated value of the TIF parcels. Therefore, the balance in the Fund will not allow the full amount of the repayment to be made in 2020, but it is anticipated that the full advance repayment will be made prior to the expiration of the TIF in 2024. Initiating Department. Department of Finance (Sections 4, 5 and 6) Section 7 requests additional funding in the amount of $1.5 million be advanced from the Sewer Construction Fund back to the General Fund pursuant to issuance of the City's general obligation bonds for the purpose of construction of sanitary sewer improvements. You may recall that an advance of $1.5 million was made from the General Fund to the Sewer Construction Fund in December 2019 (Ordinance 72-19). The project needed to be funded in the Sewer Construction Fund since debt had not been issued. At that time, City Council was advised that the advance would be repaid to the General Fund after debt issuance (also see Section 4). Section 7 also requests that $1.66 million be un -appropriated in the Sewer Construction Fund for the Deer Run Sewer Upsizing — Dumfries Court project. This project was programmed in the 2020 Capital Improvements Program (CIP) for the installation of a sanitary sewer, separate pump station, and force main in the Dumfries Court (East) and Carnoustie Drive area. This project has since been reprioritized in relation to other sewer improvement projects in the Deer Run area and is being analyzed for inclusion in the 2021 CIP. As the project will not be executed in 2020, the appropriation is unnecessary. Section 8 requests additional funding in the amount of $1,500 in the Central Ohio Interoperable Radio System (COIRS) Fund in the Agency Funds. Agency Funds are where assets are held for distribution by the City as an agent for another entity for which the City has custodial responsibility. For this reason, the Agency Funds are considered 3 Ordinance 10-20 -Amend in g the Annual Appropriations for Fiscal Year Ending December 31, 2020 1st Quarter April 7, 2020 clearing accounts and do not provide measurement of operations, and they are not required to be budgeted. However, the City prefers to monitor the accounts, and to the extent possible, eliminate deficit balances. Each payment made has a corresponding revenue source. At the time of the preparation of the 2020 Operating Budget, the COIRS Board had not established its budget for calendar year 2020. Consequently, the accounts were budgeted as they were in 2019. Since then, the COIRS Board has established its budget, and the City wishes to amend the funding to reflect the budget of the COIRS Board. All payments made from the accounts within the COIRS Fund have revenue to offset the expenses with no net impact to the City's financial balance. Initiating Department.- Department of Safety (Section 8) Recommendation Staff recommends City Council approval of this Ordinance amending the Annual Appropriations for the Fiscal Year Ending December 31, 2020, at the second reading and public hearing of the Ordinance on April 27, 2020. 4 City of Dublin, Ohio Exhibit A 7olal Sup#eamma/ ppmpn'adons Re7ueshH $11,716,515 NOM, (1) - Assumes all budgeted appmpnations/encumhrances for 2020 are expended. (2) - Assumes all hudgeted revenues for 2020 are collect. (3) - Estimates ending cash balance wignout fuller adjustments in expenditures or revenues for 2020. (1) (1) (2) (3) Ending Cash Budgeted Budgeted Balance After Beginning Cash Supplemental Appropriations Encumbrances Revenues Supplemental Ord. Balance as of Appropriations Remaining as of Remaining as of Remaining as of Appropriations as of Beaches Flood Fund Description 3/25/2020 RequesL(Q1) 3/25/2020 3/25/2020 3/25/2020 3/25/2020 1 101 General Fund $54,594,850 $35,000 $61,554,750 $15,647,023 $74,565,603 $51,923,680 2 232 Hotel/Motel Tax Fund $4,010,529 $121,500 $2,473,890 $2,157,998 $4,214,651 $3,471,792 3 401 Capital improvements Tax Fund $34,481,999 $6,142,525 $45,205,464 $12,667,606 $31,911,863 $2,378,267 4 904 Capital Improvements Construction Fund $18,489,542 $14,000,000 $6,942,782 $16,017,646 $20,184,743 $1,713,857 5 433 Rings/Frantz IIF Fund $4,530,606 $1,600,000 $1,059,675 $140,495 $397,800 $2,128,236 6 449 Imlan Place TIF $15,951 ($14,000) $29,137 $0 $12,000 $12,814 7 623 Sewer Construction Fund $1,603,763 ($160,000) $5,M,142 $2,171,319 $6,093,151 $639,453 7olal Sup#eamma/ ppmpn'adons Re7ueshH $11,716,515 NOM, (1) - Assumes all budgeted appmpnations/encumhrances for 2020 are expended. (2) - Assumes all hudgeted revenues for 2020 are collect. (3) - Estimates ending cash balance wignout fuller adjustments in expenditures or revenues for 2020.