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HomeMy WebLinkAbout03-02-20 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRET"T BROTHERS - DAYTON, OHIO Form 6101 Held March 2, 2020 CALL TO ORDER Mayor Amorose Groomes called the Monday, March 2, 2020 Regular Meeting of Dublin City i� Council to order at 7:04 p.m. at the Dublin Municipal Building. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Ms. Alutto, Ms. Fox, Mr. Keeler, Mr. Peterson and Mr. Reiner. Staff members present were Ms. O'Callaghan, Ms. Readler, Mr. Stiffler, Mr. Rogers, Chief Paez, Mr. Earman, Mr. McCollough, Ms. Burness, Ms. Miglietti, Mr. Hammersmith, Ms. Gilger, Ms. McQuaide and Ms. Weisenauer. PLEDGE OF ALLEGIANCE Mr. Peterson led the Pledge of Allegiance. SPECIAL PRESENTATIONS • 2020 COSI Stem Star — Megan O'Callaghan Mayor Amorose Groomes invited Stephen White, Vice President of External Affairs, Strategic Initiatives and Business Development, COSI, to describe the 2020 COSI Stem Star Award. Mr. White shared that COSI was just voted the number one science center in the entire nation. He stated that the power of partnerships and leadership to focus and support the education of STEAM (Science, Technology, Engineering, Art and Math) is greatly appreciated. He noted that the COSI Science Festival is Ohio's largest STEM (Science, Technology, Engineering and Math) event. It is a four-day event taking place June 6-9. This event impacts about 50 000 people b immersing them in science and p p p Y g technology. They are hoping to inspire the next generation of workforce around STEM education. He thanked the City of Dublin for their partnership and the Dublin staff for taking a leadership role in creating amazing events in the City of Dublin. Mr. White stated that the STEM Star is a champion of STEM in the community. The STEM Star is recognized as the Grand Marshal of the Science Festival and provides an opportunity to highlight their story all across Central Ohio. He asked Mayor Amorose Groomes to make the announcement identifying the STEM Star. I Mayor Amorose Groomes stated that Dublin has many talented staff and is fortunate that those who represent Dublin take great pride in doing so at the regional, national and global level. She announced that Megan O'Callaghan has been chosen to be the Grand Marshal of the 2020 Science Festival. She read and presented Ms. O'Callaghan with a proclamation. Mr. White presented Ms. O'Callaghan with an award from COSI and stated that COSI is very proud to tell her story and show the potential of what a career in STEM can do. Ms. O'Callaghan thanked COSI and City Council for this recognition. [COSI staff demonstrated a brief science experiment for Council and the public]. • Pedestrian Bridge Contractor Recognition Ms. O'Callaghan introduced the following members of the contractor team for their work on the pedestrian bridge project: Scott Heeter, Key Laborer; Matt Duncan, Crane Operator; Matt Michael, Iron Worker Superintendent; Kyle Stalder, Field Engineer; Nick Enich, Project Superintendent; and Tom Graf, Construction and Technical Oversight from Kokosing Construction. They are great partners to staff and they have worked as a team on the bridge since day one. She complimented them on their skills and the pride they show in their work. Mr. Graf thanked Council for selecting a local company for the construction of this important project. They all feel very fortunate to have had the experience of working on this project. US Census Proclamation Ms. Alutto presented the Complete Count Committee members with a proclamation for committing to the goal of the most accurate and complete local census numbers. She asked the members of the Committee who were present to come forward. She thanked RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held. March 2, 2020 Page 2 of 7 ,-the Committee for their time and hard work. She emphasized the importance of , participating in the 2020 census. CITIZEN COMMENTS Dr. Rebecca Butler, Executive Vice President, Enrollment Management & student Services Columbus State Communitv Colle e addressed council regarding Issue 21. Issue 21 is a bond issue for the college, specifically for capital improvements to their Franklin County facilities. Dr. Butler stated that 45,000 students annually are impacted by Columbus State and 45% of those students live in Central Ohio. She shared that CSCC has an unwavering commitment to student success and is an affordable solution to avoiding student debt. Today, they serve over 7,000 students in Franklin County and across their service district who are electing to take college courses while in high school, thereby decreasing the cost of a bachelor's degree. Issue 21 would be used for capital expenses to provide state-of-the-art classrooms, labs and technology to build the region's talent and workforce. Issue 21 is a $300 million bond issue that equates to .65 mills and to a little less than $2 a month per $100,,000 of property valuation. Issue 21 is a Franklin County only issue. By law, those proceeds can only be spent in Franklin County and not elsewhere in their service district. It will ensure students have the type of experiences in the classroom that mimic what employers in the field need. Vice Mayor De Rosa asked what this bond issue would mean for Dublin students of any age. Dr. Butler stated that many Dublin residents who take classes at Columbus State will take them at the Columbus campus, and they also take classes at the Dublin Regional Learning Center. She noted that Issue 21 will ensure that Dublin residents who take classes at Columbus State have the highest quality of physical infrastructure and technological infrastructure as they are learning. CSCC can apply industry partnerships across Franklin County and here in Dublin to increase the talent pipeline and ensure when students transfer to four-year institutions, that they are doing so with the best possible experience across their service district. In response to Mr. Keeler's question regarding whether or not the Dublin Learning Center is a partnership with Ohio University and is located in Franklin County, Dr. Butler confirmed it is a partnership and the learning center is in Franklin County. Mayor Amorose Groomes thanked her for the information. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 08-20 Authorizing the Provision of Certain Incentives to g2o, LLC to Induce it to Lease or Purchase a Facility to Locate and Expand its National Headquarters and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Ms. Gilger stated there have been no changes to this Ordinance from first reading. She introduced Mike Keegan, Vice President and Chief Financial Officer and Kelly Gratz, Chief Executive Officer of g2o, LLC. The proposal includes the relocation of 150 employees from Columbus to Dublin, 60 additional new jobs and the retention of 20 jobs at client sites. The company would be required to sign a 10 -year lease and the proposal is a 7 -year, 15% performance incentive, which would be capped at $130,000. If the company were to extend their lease five years, there is an additional bonus incentive of 15%. If this were to occur, the overall cap would be $275,000 in incentives. Ms. Gratz stated that g2o is Central Ohio's largest privately held technology organization focused on user experience. In response to Vice Mayor De Rosa's question, Mr. Keegan stated that the company was formerly known as Information Control Company (ICC). The company was recently rebranded as g2o and they are excited about moving to Dublin. Vice Mayor De Rosa congratulated them on their innovative approach. Mr. Keeler inquired about the company providing consultants working off-site. Ms. Gratz stated that they do work with clients at their facilities, but they also have a development center at g2o where they can assist clients as well. They believe it is a very flexible model. Mr. Keeler asked how the payroll tax is calculated for off-site employees, if they are not h sicall in the office. Mr. Keegan stated that the payroll numbers that Ms. Gilger and her physically 9 py team worked on are for employees working in Dublin, either at the facility or at client sites Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 2, 2020 Page 3 of 7 I that are in Dublin. Ms. Gratz added there are 450 employees in total and 230 of those will be in the office space in Dublin. Mayor Amorose Groomes thanked Ms. Gratz and Mr. Keegan and confirmed that the I� incentives provided are only for the new jobs to the region. There was no public testimony offered. Vote on the Ordinance: Mr. Reiner, yes; Ms. Alutto, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mr. Keeler, yes. INTRODUCTION /PUBLIC HEARING /VOTE —RESOLUTIONS Resolution 17-20 Accepting the Lowest and Best Bid for the 2020 Sanitary Sewer Lining Program Ms. Alutto introduced the Resolution. Mr. Hammersmith stated that on February 21, 2020, five (5) bids were received, publicly opened and read by Engineering staff for the 2020 Sanitary Sewer Lining project. This project specifically provides for the maintenance and repair of 8 -inch, 10 -inch, and 15 -inch sanitary sewer mains within Dublin's public sanitary sewer system. The scope of the work includes the labor and materials necessary to repair the deficiencies in the sanitary sewer pipe system by lining the existing pipes. The project will take place primarily within the River Forest, Muirfield Village, Moors at Muirfield, Glenbarr at Muirfield, Muirfield Square, I� Lochslee, Berkshire Commons, and Muirfield Greene subdivisions. The Engineer's estimate for this project is $1,500,000. The lowest and best bid was from Insituform Technologies Inc. for $1,,040,181.00. The project will commence in April of this year and be complete by ---- October 31, 2020. Staff will communicate with the neighborhoods impacted. Ms. Fox stated that she did some research regarding the process of lining sewer pipes. She asked if there was a varying quality of lining. Mr. Hammersmith stated that it does vary and then described how the resin and lining is activated in the pipe. Service laterals are cut out using robotics. Ms. Fox asked about the length of the life cycle of the lining. Mr. Hammersmith stated it was a range from 25-50 years, depending on the pipe. Mayor Amorose Groomes asked how many times a pipe can be lined. Mr. Hammersmith stated only once. Ms. Fox asked if the lining can just be removed at the end of the 25 years. Mr. Hammersmith stated that the entire pipe would need to be excavated at that point, but a 25 -year life is on the low end; typically, they last longer than that. In response to Ms. Fox's question, Mr. Hammersmith stated that they identify the pipes that have deficiencies by video inspection. Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Mr. Keeler, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes. iiOTHER !I Alcohol Waiver for Fore!Fest Mr. Earman stated that the Crawford Hoying Foundation is requesting an alcohol policy waiver for Fore!Fest, which will take place June 4-6. Staff has been working with event organizers on preliminary planning and development stages. Mr. Earman introduced Miranda Swaney with Crawford Hoying who was present to respond to any questions. In response to Mr. Reiner, Ms. Swaney stated that the alcohol would be served from 6:00 p.m. — 11:00 p.m. each day of the event. Mayor Amorose Groomes moved to waive the alcohol policy for the purposes of the Fore! Fest event on June 4-6, 2020. Mr. Peterson seconded. Vote on the motion: Ms. Alutto, yes; Mr. Keeler, yes; Mr. Reiner, yes; Mayor Amorose ;_Groomes, yes; Mr. Peterson, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes. • Avery-Muirfield Drive/Indian Run Meadow Landscape Corridor -Public Services Committee Recommendations RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 2, 2020 Page 4 of 7 Mr. Earman reviewed the requirements that were set forth in the PUD in 1984 for the Avery-Muirfield Drive/Indian Run meadow Landscape Corridor. Some of the requirements were: o Within every 300' segment: 15 Evergreen Trees, 7 Shade Trees and 6 Ornamental Trees; o Most of the trees were planted in the 1980's and have now declined in condition; o Existing 10 -foot easement at rear of lots for private utilities. Mr. Earman illustrated on a map the trees that need to be replaced. There are approximately 184 trees in this corridor that need replacement, although the PUD only requires about 100 of them to be replaced. The median on Muirfield Drive has requirements also. Current engineering standards limit the number of replacement trees; 12 new evergreen trees would bring it up to standard. There are challenges that exist in resolving the replacement issues, including: • Private properties; • Right-of-way limitations; • No public landscape easements; • No active HOA; • Resistance to comply; and • The cost per property averages $2,500. In 2019, there were some options proposed to Council. They included: • Enforce the current landscape requirements per the development text and hold each landowner responsible for violations to the existing standards; • Develop a planting plan and volume pricing discount for property owners through the bidding process; • Establish landscape easements — City would maintain corridor; or • Establish a "Greenway Enhancement Grant Program." f On February 18, the Public Services Committee discussed this issue and made recommendations to bring forward to Council for consideration. The recommendations include: • formally recognizing this corridor as a high priority corridor with the possibility of adding others; • implementation of a "Greenway Corridor Pilot Program," which would involve o obtaining voluntary landscape easements along the Avery-Muirfleld/Indian Run Meadow corridor o establishing a specific timeline for compliance o appropriating necessary funding, which is available through the Reforestation Fund The Reforestation Fund is a separate fund within the General Fund. It currently has a balance of $700,197. In response to a question by Vice Mayor De Rosa regarding the Reforestation Fund, Mr. Stiffler stated that these funds must remain in that fund to be used for that specific purpose. He added that it is very difficult to predict revenues coming into that fund as it depends on development. It is also difficult to predict expenditures from the fund as they are project driven. Mr. Earman stated that the initial cost estimates for Avery-Muirfield/Indian Run Meadow Corridor are $92,,000 for tree replacement and $50,250 for easement exhibits and descriptions. In response to Mr. Peterson's question about the $50,250 estimate, Mr. Earman stated that the amount does not anticipate paying landowners for easements. Mr. Peterson inquired what would happen if only some of the landowners voluntarily agreed to participate in the program. Mr. Earman stated that it would be staff's recommendation to require landowners to fill in the gaps deemed necessary to have the appropriate screening. If the homeowner refused, then Code Enforcement would become involved. Ms. Fox stated that because there was no description in the development text as to who would be responsible for maintaining this landscaping, it may be prudent to have a policy discussion about establishing accountability with future maintenance in the development RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held. March 2, 2020 Page 5 of 7 text. Mr. Earman stated that this particular corridor is somewhat of an anomaly. Typically within a development, the responsibility would fall to the HOA or the City would be designated as responsible as part of the development agreement. If not the HOA, then the responsibility falls to the property owner. Ms. Fox asked Mr. Reiner if past Councils identified other corridors that were in need of a 11 landscaped buffer aside from this Avery-Muirfield corridor. Mr. Reiner stated that much of that was done through the Planning and Zoning Commission. PZC would require a sense of continual green and that is why there were evergreens planted along the corridor. Muir field Drive, as an example, has a sequence of nice views and screening. He added that there was a very clever arc and tangent layout to the roadway, which he would like to see more of from the Planning division. The past decisions were all brought about by good landscape architecture, good planning and good engineering. Ms. Fox stated that it seems it was always the goal to have visual green corridors throughout the City. Mayor Amorose Groomes stated that the deviation is that there are setback requirements throughout much of the City. Muirfield did not have such setbacks, but is all9 reen screen. Mounding and setbacks do not necessarily become more expensive over time, but these i�green screens do. Therefore the takeaway is setbacks and mounding are a more durable form of visual protection than green screens. In response to Mayor Amorose Groomes' question regarding whether or not shrubs were contemplated, Mr. Earman stated that shrubs were considered to surround the trees that have lost some of their understory limbs to avoid removing the tree. Mr. Reiner stated that on the east side of Avery-Muirfield, where the backs of the houses are visible, he wants to make sure evergreens are planned. Mr. Earman stated that the -- goal is to have a good mixture, while still maintaining the screening year round. In response to a question by Mayor Amorose Groomes, Mr. Earman stated that the depth of the easement depends on the property. She asked what the minimum depth would be and hers ' responded it would be 50 feet minimum. Mayor Amorose Groomes moved to accept the recommendations of the Public Services Committee, Mr. Reiner seconded. Vote on the motion: Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes, Vice 1 Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. AI utto, yes. There was no public comment. STAFF COMMENTS Ms. O'Callaghan reported upcoming meetings, project status and events: • Tuesday, March 3, Heritage Ohio's Downtown Assessment Resource Team will host a Dublin community visioning session at the DCRC beginning at 6:00 p.m.; • Wednesday, March 4, a media preview will take place for the pedestrian bridge where the name of the bridge will be revealed; • Wednesday, March 11, the intersection of Hyland -Croy Road and McKitrick Road will be converted to a four-way stop. The intersection will remain open as the intersection work commences. Communication will be sent out to residents in advance of the work. The four-way stop will be a temporary improvement until the roundabout is constructed in a few years. • Thursday, March 12, the State of the City will be held at The Exchange at Bridge Park beginning at 6:00 p.m.; • Friday evening, March 13, the pedestrian bridge opening will take place; and • Saturday, March 14, St. Patrick's Day festivities. Many staff and volunteers will be working to ensure that the residents enjoy the festivities safely, and she thanked them in advance for their work. COUNCIL COMMITTEE REPORTS Administrative Committee: Vice Mayor De Rosa stated that: • The draft report from the Council retreat was sent to Council Members, and she encouraged them to review it and give her any suggested edits; RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 March 2, 2020 Page 6 of 7 Held • She would like to use the Monday, April 6 work session for the purpose of a retreat follow-up meeting; • Evaluations will be held for the City Manager and the Clerk of Council the evening of Monday, March 9 beginning at 5:30 p.m.; and • The Administrative Committee will review the topic of health benefits at their Monday, March 30 meeting. After the initial discussion, it is anticipated that this topic will be scheduled for a Council work session. MORPC: Mayor Amorose Groomes stated that an update will follow the March Executive Committee and Board meetings. Dublin Arts Council: Mr. Reiner stated that a new exhibit has begun and will run through April 3. It is called "Earth and Sky" by Rod Bouc. The DAC's largest fundraiser, the Garden Party is scheduled for Friday evening, May 1. Washington Township: Ms. Fox reminded everyone of the Fire Levy renewal that will be on the primary ballot on March 17. It is expected to generate $17 million annually. She {� encouraged everyone to g ry vote. Veterans Committee: Mr. Reiner reported that the Committee is bringing forward for consideration two additional members for the Committee. Mr. Reiner moved to appoint Bonnie Gamary (Air Force) and Mike Kehoe (Army). Mayor Amorose Groomes seconded. -- Vote on the motion: Mr. Keeler, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; j Ms. Fox, yes; Ms. AI utto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes. Historic Dublin Vision Task Force: Ms. Fox reiterated that Heritage Ohio will be in town tomorrow and described the schedule for the day. She emphasized that the public input j session will take place at 6:00 p.m. tomorrow at the DCRC. COUNCIL ROUNDTABLE Mr. Peterson echoed support for Washington Township Fire Levy renewal. Ms. Alutto stated she also supports the Washington Township Fire Levy renewal. Mr. Keeler requested a yard sign to demonstrate support for the Washington Township Fi re Levy. Ms. Fox requested a yard sign in support of the levy, as well. Vice Mayor De Rosa: 1. Noted her support for the Washington Township Fire Levy renewal. 2. Shared that she had the opportunity to serve as one of the judges at the "Just Write" tournament that welcomes budding writers to compete. She was impressed with the amazing talent and congratulated Dublin Coffman High School students for winning the tournament. Mayor Amorose Groomes: 1. Reported that on February 25, she attended the Delaware County State of the County and reported that all is good in Delaware County. 2. Thanked Economic Development staff for hosting the Reality Check event. It was a great event. 3. Noted that she represented the City on Friday at the Emperor's Birthday Celebration at the residence of the Consulate General of Japan in Michigan. The Consul General sends his greetings to everyone. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 i vlayul — rl CJlull ltJ. Vl I IL%=t � ing CI of Council Page 7of7