Loading...
HomeMy WebLinkAbout02-24-20 Council meetingMinutes Held RECORD OF PROCEEDINGS Dublin City Council Llretinl ••.. netton,oew �"� n� 2020 CALL TO ORDER Mayor Amorose Groomes called the Monday, February 24, 2020 Regular Meeting of Dublin City Council to order at 6:03 p.m. at the Dublin Municipal Building. ROLL CALL Present were Mayor Amorose Groomes, Vice Mayor De Rosa, Mr. Keeler, Mr. Peterson and Ms. Fox. (Mr. Reiner was absent and Ms. Alutto arrived at 7:09 p.m.) ADJOURNMENT TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session at 6:04 p.m. to consider: • The purchase of property for public purposes; • Personnel matters relating to the employment of a public employee; • Details relative to the security arrangements and emergency response protocols for a public body or a public office, If disclosure of the matters discussed could reasonably be expected to jeopardize the security of the public body or public office; and • Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Ms. Fox seconded the motion. Vote on the motion: Mr. Peterson, yes; Mayor Amorose Groomes, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes The meeting was reconvened at 7:06 p.m Staff members present were Mr. McDaniel, Ms. Readier, Mr. Stiffer, Ms. O'Callaghan, Mr Rogers, Chief Paez, Mr. Earman, Mr. McCollough, Ms. Buttress, Mr. Hammersmith, Ms. Gilger, Ms. Rauch, Ms. Miglietti, Ms. LeRoy and Mr. Plouck. PLEDGE OF ALLEGIANCE Mr. Keeler led the Pledge of Allegiance. [Ms. Alutto arrived at 7:09 p.m.] SPECIAL PRESENTATIONS • Dublin Convention & Visitors Bureau Update introduced some of the DCVB Board Members in attendance: Dr. David Lee, Betty Clark- McClenaghan, Frank Willson and Dave Cecutti. Mr. Dring stated that 2019 was a record year in Bed Tax revenue at $3.6 million. The closing of the Crown Plaza may have some Impact on the bed tax numbers for 2020, but most of the business has been successfully rerouted to other Dublin hotels. He had projected in November 2019 that the impact may be 2-4%, but it may be closer to 0-2%. There are two key metrics that influence the bed tax: the occupancy rate of the hotel and the average daily rate. Occupancy rates were up significantly in 2019. Every 1% increase represents $900,000 in hotel revenue and about $50,000 in bed tax revenue. The average daily rate is at an all-time high. This data is used by the DCVB to monitor trends and to track their efforts. Visitors to Dublin do not just impact the hotels, but also restaurants and retail. In 2015, the DCVB began to notice a plateau in the weekend occupancy rates. In response to this, the DCVB began to market to areas outside Ohio to try and make an impact. As a result, the occupancy rates went up dramatically in 2016-2019. Occupancy rates are always down a bit in the winter months due to weather and because there are less leisure visitors. Indoor events, concerts, amenities etc. could have a huge impact in bringing visitors in the winter months. Ms. De Rosa asked what the industry average was for those winter months. Mr. Dring stated that Dublin is a little below the industry average - 60-65%. He noted that these are weekend occupancy rates, but business travelers are still up. RECORD OF PROCEEDINGS Minutes Held February 24, 2020 Page 2 of 9 Mr. Dring mentioned two programs that DCVB is doing that do not involve the hotels: Celtic Cocktail Trail and Irish Fairy Doors of Dublin. There are many establishments taking part in these trails and they are able to track these programs. For example, the Fairy Door program has brought visitors from 43 states and 8 countries. The Downtown Dublin Strategic Alliance, consisting of the City of Dublin, DCVB, the HDBA and Crawford Hoying is still going strong. They are meeting monthly and collaborating for the benefit of all. Mayor Amorose Groomes thanked him for the update. CITIZEN COMMENTS There were no comments from citizens. CONSENT AGENDA • Notice to Legislative Authority of a New DS] liquor permit for Frank & Carls Dublin LLC, dba Frank & Carls, 6558 Longshore Street, Dublin, Ohio 43017 • Notice to Legislative Authority of a New DSA liquor permit for DRE Reit OPCO LLC, dba Residence Inn, 6364 Frantz Road, Dublin, Ohio 43017 There was no request to remove an item from the Consent Agenda. Mr. Peterson moved to approve the actions for the two items on the Consent Agenda. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. SECOND READING/PUBLIC HEARING —ORDINANCES Ordinance 06-20 Rezoning Approximately 3.47 Acres East of Hyland -Croy Road, South of Mitchell -Dewitt Road from PUD, Planned Unit Development District (Oak Park, Subarea E) to PUD, Planned Unit Development District (Oak Park, Subarea F) for the Future Development of up to 12 Single -Family homes and 0.66 Acre of Open Space. Ms. Rauch stated that the applicant has requested to postpone this item until the March 16, 2020 Council meeting. Mayor Amorose Groomes moved to postpone the second reading of Ordinance 06-20 to the March 16, 2020 Council meeting. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Ms. Alutto, yes; Mr. Peterson, yes. Ordinance 07-20 Rezoning with Preliminary Development Plan of +/- 24 Acres from PUD, Planned Unit Development District (Tartan Ridge, Subareas D1, E and F) to PUD, Planned Unit Development District (Tartan Ridge Subarea F) for the Future Development of Up To 56 Single -Family Homes and 7.9 Acres of Open Space. The Site is North of McKitrick Road and East of Hyland -Croy Road. (Case 19-0842/PDP) Ms. Rauch stated that there have been no changes since the first reading. Planning and Zoning Commission has recommended approval with five conditions: • The Preliminary Development Plan Subarea map be revised to include the existing storm water management pond in the southeast portion of the site that is to be redesigned, prior to Council review•, • The applicant continue to work with staff to ensure that the street names and naming method is appropriate; • The applicant work with staff to clarify HOA membership; • The applicant remove the dry basin, add green space in the area and landscape material in the area, subject to staff approval; and • The applicant provide opaque landscaping on the mound along Hyland -Croy Road. Mr. Gary Smith. G2 Planning and Design, 720 East Broad Street, came forward on behalf of the applicant and validated that they are in agreement with the five conditions. Minutes RECORD OF PROCEEDINGS Council February 24, 2020 Page 3 of 9 There was no public testimony offered. Vote on the Ordinance: Mayor Amorose Groomes, yes; Mr. Peterson, yes; Ms. Alutto, yes; Mr. Keeler, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes. [Mayor Amorose Groomes moved Resolution 16-20 forward on the agenda as it is related to Ordinance 07-20.1 Resolution 16-20 Approving and Accepting the Preliminary Plat for The Overlook at Tartan Ridge. Ms. Alutto introduced the Resolution. Ms. Rauch stated that this plat was recommended for approval by Planning and Zoning Commission with the following four conditions: • The applicant ensures that any minor technical adjustments and updates to the plat in accordance with the accompanying Preliminary Development Plan are made prior to City Council submittal; • The applicant continue to work with staff to ensure that the street names are approved and indicated properly on the plat; • The applicant revise the preliminary plat prior to Council review to reflect a typical chamfer at the corner of Hyland -Croy Road and McKitrick Road, as required by Code; and • The applicant revise the plat to accurately display the planned 100 -foot right-of-way for Hyland -Croy Road. There was no public testimony offered. Vote on the Resolution: Ms. Alutto, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes. INTRODUCTION/FIRST READING — ORDINANCES Ordinance 08-20 Authorizing the Provision of Certain Incentives to g2o, LLC to Induce it to Lease or Purchase a Facility to Locate and Expand its National Headquarters and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. Ms. Alutto introduced the Ordinance. Ms. Gilger stated that g2o LLC is planning a relocation and expansion of their corporate headquarters, currently in Columbus. This agreement would result in the relocation of approximately 150 jobs from Columbus to Dublin, and would expand by adding 60 jobs by 2027. The proposal is for a seven-year, 15% performance incentive that is only on the new 60 jobs after they relocate. There was no public testimony offered. In response to Ms. Fox's question regarding incentives, Ms. Gilger stated that the 60 new jobs is the minimum number that they would need to achieve to qualify for the incentive. There is a cap in the agreement, so anything more than 60 up to the cap would qualify. Ms. Fox asked about how the City verifies the performance of the companies that are incentivized. Is there an annual report with the details of the agreements so the trends can be monitored? Ms. Gilger stated that she is provided with a report from Finance to monitor how companies are performing, if they have hit their cap, etc. Mr. McDaniel stated that the payroll is the number that is verified, not the head count of employees. Ms. Fox stated that she was hoping that reports may help to flag under -performing or struggling companies. She would like to know that we can identify and assist companies With other resources if they need it. tenures RECORD OF PROCEEDINGS Dublin BAPREIT BRQ/"IIF]5-DAYION,DHI(� Held February 24, 2020 Page 4 of 9 Ms. Gilger stated that a few companies have found it difficult to achieve the payroll projections because they cannot find the workforce that they need. These are the issues they monitor so they can enhance the workforce development programs. There will be a second reading/public hearing at the March 2 Council meeting. INTRODUCTION/PUBLIC HEARING/VOTE — RE L TIONS Resolution 15-20 Appointing Members to the Architectural Review Board. Vice Mayor De Rosa stated that as a result of three vacancies on ARE, interviews were held and candidates selected. Recommended for appointment are the following: • Sean Cotter, effective immediately, expiring 3/31/21; • Frank Kownacki, effective immediately, expiring 3/31/22; and • Amy Kramb, effective immediately, expiring 3/31/22. There was no public testimony offered. Vote on the Resolution- Ms. Alutto, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes. OTHER • Request to Serve Alcohol for St. Patrick's Day event — Fado Pub and Kitchen Ms. LeRoy stated that this is the second year that Fado Pub and Kitchen will host their St. Patrick's Day festivities the weekend before St. Patrick's Day. They are seeking permission to serve alcohol on public property March 13 and 14. They will be installing a large tent and have filed all the necessary permits to do so. She noted that Ian Montgomery, Fado Pub & Kitchen was present to respond to any of Council's questions regarding the event. There was no public testimony offered. Ms. Alutto motioned to approve the waiver request. Mr. Peterson seconded the motion. Vote on the motion, Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keeler, yes; Mr. Peterson, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes. In response to Mayor Amorose Groomes' question regarding any other permit requests for that weekend, Ms. LeRoy stated that most activities are taking place Inside the establishments, so no additional permits were required. • Maintenance of Residential Stormwater Management Ponds (Basins) — Community Services Advisory Commission (CSAC) Mr. Hammersmith stated that Council referred the task of reviewing the City's past and present practices of maintaining residential stormwater management basins, whether wet or dry to CSAC. The goal is for CSAC to provide a recommendation for a policy and guidelines to Council regarding the maintenance of residential stormwater management basins. CSAC has held three meetings dedicated to this topic for education and discussion. Mr. Hammersmith introduced Marilyn Baker, CSAC Vice Chair to present CSAC's report. Ms. Baker stated that CSAC was charged with the task of advising Council on whether the City should consider assuming the maintenance of residential stormwater management basins owned by and located on Dublin property, but currently maintained by various Homeowner Associations. Dublin staff provided the Commission members with a considerable amount of Information, data and research regarding various aspects of stormwater basins over three meetings. The topics included: • Engineering design • Dublin's Stormwater inventory, types and management system; • Maintenance practices; • Estimated annualized costs, possible funding options, and previous City of Dublin stormwater utility fee discussions; • Ohio Stormwater Utility program and how other municipalities address basin maintenance; and RECORD OF PROCEEDINGS Minutes o% Dublin City Council Meering MRFII'1'f BR01'IIdUWYION.MIIO Po,m MYt Held February 24, 2020 Page 5 of 9 • Agreements with homeowner associations. Information was reviewed on all 305 residential basins within Dublin. Of the 305, 151 basins are owned and located on private property and maintained by those property owners and 154 are owned by and located on City of Dublin property. Of those 154, 108 are maintained by the City of Dublin, while 46 are maintained by various homeowner associations. Ms. Baker stated that Commission members commend Dublin for having been and still being at the forefront In basin maintenance. The Commission members concur that the City of Dublin is the best suited to maintain stormwater basins located on property owned by the City of Dublin, for the following reasons: • The City possesses the engineering expertise, knowledge of water quality protection measures, and the equipment necessary to provide appropriate and effective maintenance to ensure the integrity of the water and land; • The City presently maintains the existing stormwater pipes discharging into and out of the 46 basins now maintained by the HOAs; • The near -future costs for maintenance issues could be extensive for HOAs; and • Ultimately, the City is legally responsible for meeting the state maintenance regulations. The Ohio EPA is reviewing the TMDLs CTotal Maximum Daily Loads) in the north and south branch of Indian Run potentially this year. Ms. Baker stated that after careful review and consideration, the Commission recommends City Council consider, going forward, that the City will assume the ongoing maintenance of all City -owned residential stormwater management basins, to include the 46 currently maintained by homeowner associations. The Commission understands that the City will want to review funding mechanisms to provide for associated incremental costs. On behalf of the Commission, she noted that they are interested in further exploring funding options, If Council so directs. Mayor Amorose Groomes thanked CSAC for their thorough and hard work on this issue. In response to Ms. Alutto's question regarding how many were located in Muirrield Village, Ms. Baker stated that the 46 did not include any in Muirfield. Ms. Alutto asked what the cost would be for the City to add the maintenance of the 46 stormwater basins currently handled by HOAs. Mayor Amorose Groomes stated R would be roughly $700,000. Mr. Hammersmith stated that it would be about $228,000 on an annual basis of additional cost. In response to Mayor Amorose Groomes' question regarding whether or not that included any capital repairs, Mr. Hammersmith stated this number is only annual maintenance and did not include capital repair. Mr. Peterson asked what document establishes who has responsibility for maintenance of these basins? Mr. Hammersmith stated it was predominantly the plat. Using the example of Tartan Ridge, the basin there is on private property and will continue to be maintained privately. Mr. Peterson inquired about any capital repairs, or any disrepair of these 46 basins and whether it would be the responsibility of the HOA as the documents currently state. Mr. Hammersmith stated that was correct -- it would be the responsibility of the HOA. Mayor Amorose Groomes stated that it is advantageous to the HOAs to deed the underlying ground to the City for tax purposes. This is primarily why it was set up this way, as it would lower the property tax bill of the HOA. Mr. Hammersmith stated that another reason was because if the City ever needed to enter the property, the City would have had to secure the rights to enter onto the property. With the City owning the underlying ground, the City can enter the property to do maintenance if needed. Ms. Baker stated that another concern the Commission had was regarding the knowledge base of the members of the homeowners associations and the turnover of leadership. Knowledge may be lacking in how to properly care for the water quality. Vice Mayor De Rosa asked about the eco -system of these basins. Mr. Hammersmith stated that the basins themselves have two roles: rate control, whether it is a wet basin or is a temporary retention dry basin; and water quality. These basins allow impurities from the development to settle out of the water before it is released into the system. RECORD OF PROCEEDINGS Minutes of ___ Dublin City Council Meeting BAR n9ROIIM—DAY .Wan Fw M01 February 24, 2020 Page 6 of 9 Ms. Fox stated that if it is Important to maintain quality control, the City runs the risk of any basin not being properly maintained privately. Why wouldn't the City require the developer to give that pond space to the City to maintain? Mr. Hammersmith stated that private entities have evolved into being able to provide that maintenance and the City has Code provisions that allow the City to step in and require the proper maintenance if needed. Ms. Fox stated that she understands that from the commercial entity, but the homeowners associations are relying on homeowners to maintain these basins. She questions why stormwater management ponds in residential areas should ever be privately maintained. Mayor Amorose Groomes stated that there is an amenity component to them. She used the example of the Hamlet on Jerome, stating that they are not just stormwater, but they are designed to be an amenity. Discussion needs to take place regarding whether or not the cost of the maintenance of an amenity to a neighborhood should be spread across the entire City or just the people who benefit from it. The expectation is a little different when the City maintains something versus the homeowner having to maintain it. Ms. Fox stated that the Planning and Zoning Commission requires landscaping around the ponds, whether public or privately maintained. There are design guidelines to follow for ponds and perimeter buffering. She is trying to understand why some developers are required to maintain it and some are not, especially if it is a requirement to have the basin. Mr. Hammersmith stated that there really has not been a conversation with condominium associations about maintaining their basins, nor have there been any requests for the City to maintain them. In response to Ms. Alutto's question regarding the unit of measure referred to in Mr. Hammersmith's presentation, Mr. Hammersmith stated it was the estimated residential unit per month (eru), so depending on the size of the lot, it could be 20 eru's. The rate is per eru per month. Therefore, in the City of Dublin, it is $2.50 per eru per month paid by the homeowner. In response to Vice Mayor De Rosa's question about continuing development and growth, the fee will increase as the cost increases. The complexity of this is where there is a large basin with few homes to share the costs. Ms. Alutto agreed and noted that the detailed funding question needs to occur before anything can be resolved. Mayor Amorose Groomes stated that it seems that having CSAC explore the funding issue is the next step in this process. She would like CSAC to explore if there are any funding tools that can be used to determine whether or not the cost can be contained to the people who benefit from the pond. Mr. Peterson stated that he understands the City testing the water and performing the maintenance function, but as to the funding, he does not want to interrupt the contractual decisions that were made when these basins were developed. Personally, he would need to know a lot more about the funding aspect before he would be comfortable spreading these costs across the City. Mayor Amorose Groomes agreed. Residents move into a development with an Association and the fees were established. She does not believe it is appropriate to ask people outside of the neighborhood, especially commercial residents, to pay for those. Ms. Fox stated that the right-of-way landscaping on private property is another issue. The goal is to have good water quality, so maybe there would be a solution that allows the homeowners to pay the City to maintain it. It may less expensive to do so. In response to Ms. Alutto, Mr. Hammersmith stated that the maintenance that is done by the City is generally done through a contract. Vice Mayor De Rosa stated that as developments come forward, perhaps there should be a standard set that must be included in the agreements, including cost projections into the future. Ms. Alutto stated that she agrees that developers should bring forward HOA proformas much earlier in the process to illustrate how the HOA will afford maintenance items into the future. The consensus of Council was to have CSAC continue to explore the funding options related to maintenance of residential stormwater management ponds (basins) as discussed. RECORD OF PROCEEDINGS Minutes o/ Dublin City Council Meeting 0APR61'C 9ROi11¢0.5-OAYIYMV, OIIIn ram mm Held February 24, 2020 Page 7 of 9 Mr. Peterson stated that it is important to keep in mind that the residents involved with the 46 basins would probably support City maintenance of these basins, but Council must consider the impact on the entire City. There was no public comment. STAFF COMMENTS Mr. McDaniel noted, 1. The State of the City is scheduled for Thursday, March 12 at the Exchange in Bridge Park. 2. The pedestrian bridge opening is scheduled the evening of Friday, March 13 with music and celebration on both sides of the river. The Grand Illumination will take place at 8:00 p.m. 3. St. Patrick's Day Parade will take place on Saturday, March 14 at 11:00 a.m. Mr. McDaniel thanked everyone involved with these community events. COUNCIL COMMITTEE REPORTS Ms. Alutto, Finance Committee stated the first meeting of 2020 was held on Tuesday, February 18. The schedule for the year was reviewed. She thought that the rating presentation shared at the Committee meeting was very informative. Ms. Fox, Public Services Committee stated that a meeting was held on Tuesday, February 18 regarding the followi8ng topics: • Property Maintenance. She thanked Ms. Readier and the Planning Department for pulling informatlon together. The City has been operating under the 2009 International Property Maintenance Code and the Committee will be recommending that Council adopt the 2018 International Property Maintenance Code. She was pleased to hear from Greg ]ones, City Code Enforcement officer, that 98% of the concerns they investigate are resolved without any fine. Staff works very hard to resolve issues without punitive measures. Mr. ]ones indicated that it is a priority for them to educate homeowners on how to care for their property. o Vacant Properties. There are vacant property ordinances that were reviewed, and a direction from the Committee was for Ms. Readier to review the available vacant property ordinances and see if an addition to the current City code is necessary. o Rental Properties. Mr. ]ones reported to the Committee that one of the issues he has in Code Enforcement is not having a responsible party identified locally. He believes that requiring property owners to have a local responsible party to contact in regard to an issue would be helpful. • For Lease signs Ms, Fox stated that the large billboard "For Lease" signs will be brought back to the Public Services Committee for discussion. There was time on the agenda to do so at the recent meeting, but the Committee will be discussing that issue in the future. • Right -of -Way Landscaping Mr. Earman provided information about the trees that are planted In the right-of-way and the trees that are missing. There are issues in addressing this: utility easements, they are on private property and it is costly. Mr. Earman will share a recommendation with Council at the March 2 Council meeting regarding how to protect our greenway corridors. • Bridge Paras Two options were presented. The Committee did not support either option, so the recommendation is to consult with the artist from the bridge who can make suggestions. Vice Mayor De Rosa, COTA reported that, in 2019, COTA saw the highest level of ridership that they have seen in 30 years. This relates to the conversations Council has had about mobility options. The reasons for the increase was the redesign of the routes and the launch of the downtown C -Pass program. Mayor Amorose Groomes, Mid -Ohio Regional Planning Commission representative, stated that Thea Walsh from MORPC presented the Metropolitan Transportation Plan to Council at RECORD OF PROCEEDINGS Minutes of Dublin City Council February 24, 2020 Page 8 of 9 a recent meeting and this plan determines how the transportation projects will be prioritized in Central Ohio. There is an open house on February 26 at the MORPC office. She encouraged resident involvement due to the impact that some of these projects could have on the Dublin community. reported that a meeting was held on February 13. About 30 people were in attendance. He found it interesting that three of the five cases that were reviewed were on the perimeter of Dublin. Information was also shared regarding Home Rule. Ms. De Rosa, US 33 Corridor representative, stated that a meeting was held on February 14. There was a lot of great communication and collaboration about the growth up and down the corridor. Union County will undertake a traffic study in the area of Industrial Parkway and the US42 interchange. How Hyland -Croy impacts the surrounding areas is always a consideration. The group is continuing to look at issues in a very holistic way. Ms. Alutto, Complete Count Committee reported that monthly meetings are being held. No census Information will be taken before March 12. She asked everyone to look for those documents arriving after March 12 and to complete them. Mayor Amoroso Groomes asked if there was a dollar amount tied to the census count of each person in terms of grants and funding allocations. Mr. McDaniel stated that grants are very competitive. The purpose of this is making sure we are accurate as a region and how we understand our demographics, so that Ohio can benefit from any funding coming from the federal level. Ms Fox Historic Dublin Vision Task Force representative stated that there is a great turnout and great conversations at the meetings. Heritage Ohio will soon arrive in Dublin to do their D.A.R.T. assessment. On Tuesday, March 3 at 6:00 p.m., a town hall meeting will take place at the DCRC for anyone who would like to have a discussion with Heritage Ohio about the Historic District. COUNCIL ROUNDTABLE Mr. Keeler thanked everyone for their work on the Council Retreat and appreciated the staff participation. Ms. Fox agreed. She also thanked everyone for attending the recent work session with the PZC and ARB. She appreciates the work that has been done on the Aspiration Framework and believes that it will enhance the boards and commissions. Ms. Fox also added to her report for the Public Services Committee. The City does not need to wait for a vacant property ordinance to bring vacant properties up to Code. The intention of adopting the 2018 International Property Maintenance Code allows the City to bring vacant properties up to Code. However, she learned that it is up to Council to determine how aggressively the Code is enforced. Mayor Amorose Groomes stated that as she drove north out of the Historic District, she noticed boards covering windows, which is not legal under Ohio law. She wants people to take pride in ownership and supports a more direct stance on code enforcement. Ms. Fox stated that It is not only about aesthetics, it is also a safety issue. Some of these vacant homes are in such disrepair that she fears someone could be injured if they had to enter the property, such as a fire fighter. It is the City's responsibility to make sure this is addressed. Mr. McDaniel stated that if there are certain properties that need to be addressed immediately, he can do so. However, he wants the direction of Council to be clear. He would prefer to bring that back to Council as part of a more comprehensive approach versus a case-by-case basis. Mayor Amorose Groomes asked about the timeframe to discuss the comprehensive approach. Ms. Readier stated that In terms of having the Committee's report available and bringing forward legislation, she estimates this could occur within the next month. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council February 24, 2020 Page 9 of 9 Meeting Form 6101 Mayor Amorose Groomes stated that this is acceptable, but at a minimum she would like the boarded up window situation addressed because it is a safety issue. Mr. McDaniel stated that from a Board of Health perspective, properties can be boarded up for the purposes of keeping nuisance animals out. If there is a safety issue for fire fighters, he will do whatever is necessary to make it safe and deal with the legal ramifications after the fact. He asked Chief O'Connell if he has anything to add to the conversation. Chief O'Connell stated that he would likely be more concerned about the safety of the structure, such as the flooring than the windows. Emergency responders can deal with the windows being boarded up. Ms. Fox agreed with the timeline of a month to bring this forward. The testimony at the Public Services Committee about plywood on windows was somewhat different, but she will wait to have more information from staff. Vice Mayor De Rosa stated that: 1. The retreat was a nice opportunity to reflect on the work and discuss how to move forward. The draft retreat report will be forwarded to Council by the beginning of next week. There were several follow-up items that came out of the retreat. A report on follow-up items will be coming in the next week or two. 2. Evaluations for the City Manager and the Clerk of Council are scheduled for Monday, March 9. Mayor Amorose Groomes: 1. Thanked Rev 1 for the tour and information shared on February 12. 2. Also thanked everyone for their attention and participation in the retreat. 3. Noted she had the opportunity to participate in the Central Ohio Honors celebration on Friday, February 21. She enjoyed the experience and thanked them for having their event in the City of Dublin. ADJOURNMENT The meeting was adjourned at 8:30 p.m. Mayor _ Presiding Officer rl).J'4 4 -, A ing ClEft of Council