Loading...
HomeMy WebLinkAbout01-21-20 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON_ Oran Held_ CALL TO ORDER Mayor Amorose Groomes called the Tuesday, January 2J., )020 Regular Meeting of Dublin City Council to order at 6:35 p.m. at the Dublin Municipal Building. Dublin City Council January 21., 202( Meeting Form 6101 ROLL CALL Present were Mayor Amorose Groomes, dice Mayor De Rosa, Mr. Keeler, Mr. Peterson and Ms. Alutto. (Mr. Reiner arrived at 6:37 p.m. and Ms. Fox arrived at 6:40 p.m.) ADJOURNMENT TO EXECUTIVE SES�5ION Mayor Amorose Groomes moved to adjourn to executive session at 6:37 p.m. to consider the appointment and employment of a public employee. Ms. Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Mls. Alutto, yes. The meeting was reconvened at 7:04 p.m. Staff members present were Mr. McDaniel, Ms. Readler, Mr. Stift-ler, Ms. O'Callaghan, Ms. Goss, Mr. Rogers, Chief Paez, Mr. Earman, Mr. Hammersmith, Mr. Somerville, Ms. Weisenauer, Ms. Richison, Ms. Ray, Ms. Miglietti and Mr. Plouck. PLEDGE OF ALLEGIANCE Mr. Keeler led the Pledge of Allegiance. SPECIAL PRESENTATIONS • 2020-2025 Metropolitan Transportation Plan Thea Walsh, Director of Transportation and Infrastructure Development, Mid -Ohio Regional Planning Commission noted that every four years, the Metropolitan Transportation Plan for the region is updated. The plan focuses on a 20 -year period, looking at all the transportation projects 'that can possibly occur during that time and potential funding from federal, state and local dollars. She provided background on MORPC and the role it serves and shared a footprint of the area of interest for MORPC. The area 0utlinE.1d in red is what constitutes the metropolitan planning organization and specific federal funding is available every year of approximately $40 million for the region to be spent specifically in this area. Dublin is within this boundary and is eligible for federal grants through MORPC. The Metropolitan Transportation Plan must be approved by the Ohio Department of Transportation as well as the US Department of Transportation. The update work has been underway for about two years, and MORPC is heading into the last portion of seeking feedback from the local entities. The plan is updated every four years because of changes anticipated in demographics, demands on the transportation system, population growth, job growth and household growth. There are expected preferences for smaller homes, walkable with connections, and amenities such as parks and bikepaths. People can now telecommute and live where they want to live versus living in the community where their job is located. Having a Smart Streets policy in place and ensuring that fiber is installed is also very important in achieving an advanced community and region of the future where people want to live. More mobility, bike trail options, bus options and greenspace amenities are also desired. Regional goals were identified by MORPC as: reducing per capita energy consumption, protecting natural resources, positioning central Ohio to attract and retain economic opportunity, creating sustainable neighborhoods, increasing regional collaboration to make projects happen, and using public investments of federal and state dollars to ensure the benefits of health, safety and welfare for the people in central Ohio. She explained the process involved in updating the Plan in terms of input, data, public engagement, goals, objectives and targets. This is followed by evaluating criteria, doing fiscal analysis, impact analysis and then ultimately developing the regional strategies of how to spend and deploy the dollars and prioritizing projects. In addition, preserving what is in place for existing transportation systems, ensuring it operates safely with a secure environment and ensuring it meets the demands of the public. With a growing region, it is important to consider the development oil that system — bike and pedestrian infrastructure first, as it is a high priority by the public; followed by transit infrastructure; rail freight that RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held January 21, 2020 Page 2 of 18 supports industry; multimodal infrastructures for trucking; and roadway infrastructure. She noted that along 670, a Smart lane has been added that allows motorists to use the shoulder. These creative ideas incorporating technology will be seen more and more. They are interested in comments from the entire region. An open public meeting is planned for Wednesday, February 26 from 4 to 7 p.m. at MORK where the public can view maps of all the planned projects for the region, comment on those and add other projects. The public comments will be received through April 3. A list of projects is being finalized for that meeting, and an advance copy will be sent to the City Manager's office to allow for additional feedback from Dublin's leadership. In May, the goal is to provide the Plan to ODOT in a timeframe to allow for approval by July 1. They are requesting review of the project list and comment from the City and from citizens during the period open forp ublic comment through April 3. Contact information is available at the MORK website and anyone is welcome to contact her or lead planner Maria Schaper with any questions. Mayor Amorose Groomes thanked Ms. Walsh and all of the MORK staff who are part of an outstanding organization. Central Ohio is fortunate to have an organization like MORK who can combine all of this input from various entities and take a unified voice to the state and federal levels in seeking funding for the projects. She committed that Dublin will share the Metropolitan Transportation Plan on the City's various social media tools so that residents will have opportunity to comment. • Proposed AEP Transmission Line Mr. McDaniel stated that on December 2, Council gave direction regarding thero osed AEP transmission line. p p • Council stated their preference for an option 3 route with 65 -foot pole height as proposed by City staff with modification — that the route be along the new University Boulevard, if possible. AEP has agreed to this route and the 65 -foot pole height. • Council requested burial costs of the transmission line along University Boulevard. These costs, according to AEP, for 1/4 -mile burial along that route is $3-5 million and for 1/2 mile the cost is $5-7 million along University Boulevard only. • He noted that since December 2, staff has asked AEP for a breakdown of those costs on a per mile business and what comprises those costs. Staff also asked AEP for examples of similar projects, preferably in Central Ohio and they provided those. There was a 2011 project, generally of the same kind, and puttingthat into today's dollars validates the estimates provided for this burial. There was also a committee of Ballantrae residents who reviewed the cost per mile for burial and their numbers were generally the same or higher. This is a validation on the part of both parties for the burial costs. • He shared an overview of the routes that had been under consideration. Staff had proposed a route that cut the corner on a portion of this, and Council asked staff to look at the feasibility of routing along University Boulevard. The route being proposed now is from the Dublin substation along Shier -Rings Road, turning up along University Boulevard to Eiterman Road and then westerly to the Amlin substation. • He reviewed a slide depicting the area west of Avery Road in detail. The purple line represents a consolidation of both existing distribution lines along Shier -Rings Road as well as the new transmission line. The pole height in that portion will be at about 80 feet. Staff also proposes taking a close look at the internet, phone and cable tv that are on the distribution lines to see if there is a burial option available for that along Shier -Rings Road. The tradeoff is the 80 foot height that would accommodate both transmission and distribution lines. The yellow line represents the area in which the pole height would transition from 80 feet down to 65 feet. The preference is to work with AEP to have that transition occur as far east as possible. However, it may result in having a relatively large pole at the turns to support that. The blue line represents the 65 -foot height with 138 kv transmission only on it. Distribution lines for the new construction of University Boulevard will be placed underground, as is done with any new roadway. The transition area is subject to final engineering. The widths of the lines on the slides are not to scale RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held January 21, 2020 Page 3 of 18 and do not represent the right-of-way width. The right-of-way width needed for this line remains at 80 feet, regardless of the height of the poles. The line would be on the north side of Shier -Rings Road and would transition to the south side of University Boulevard on what is City -owned property. • He noted that AEP has agreed to this concept, and staff is supportive of it. Final engineering will determine the transition as shown in yellow on the slide. He summarized that the staff recommendation is that Council support the proposed route as depicted in the graphic he has reviewed. • Between Dublin substation and University Boulevard, the City will strive to ensure only transmission and distribution lines are on these poles. All other users, i.e. phone, internet, cable lines, etc. are buried to the extent possible. Shared -use path and landscaping will be incorporated in future CIPs to lessen the impact and to ensure shared -use path connectivity between Emerald Parkway and Avery Road. • Between Avery Road and University Boulevard, poles will transition from higher to lower pole heights (approximately 80 feet to 65 feet). Shared -use path and landscaping to be incorporated as feasible. • Route will follow University Boulevard (south side) and will be at 65 feet in height, except for turning and transition poles. These poles will have 138kv transmission only. Shared -use path and landscaping to be incorporated to minimize visual impact. • Poles throughout the route will be galvanized. • The City will submit a letter of support for this route and type of construction to the Ohio Power Siting Board. Staff continues to hear the concerns of the residents. Another meeting with Ballantrae Homeowner Association leadership was held last week and included residents of Washington Township, too. He thanked Vice Mayor De Rosa and Council Member Fox for attending this three plus hour meeting. Mr. McDaniel noted that the residents are generally in support of the route and overhead construction. They have requested the City's cooperation on the following: • Improve the golf course maintenance facility on Shier -Rings Road, i.e. landscape buffer, clean up site, improve house appearance, etc. • Improve landscaping around the City's Service Center to ensure sight views into the storage yard are minimized and limit views toward the new transmission line. He noted that this relates to the residents along Baronscourt Way whose properties are up against the Service Center. Staff is agreeable to working with the residents to see what can be added. There was mention of raising the mound, but it is already a 12 to 14 -foot mound and staff does not recommend raising it. In terms of timing for the first two requests, staff's intent is to work with the leadership of the HOA to move this forward. • Northeast and northwest corners of the intersection of Eiterman Road and Shier - Rings Road will be considered an entryway to the Ballantrae neighborhood. As opportunities present themselves, improvements will be made, i.e. bury existing distribution lines, continue improving intersection — with a potential roundabout, and adding landscaping and shared -use path connectivity. He pointed out this area on a slide. He noted that the City does not control some of these properties, but perhaps as they develop there may be opportunity to leverage a gateway entrance into Ballantrae. Staff will continually review any opportunities for burial of distribution lines in conjunction with road projects. • Maximize landscape along the realigned Cosgray Ditch and conservation easement, as well as create a buffer in the southwest corner of the City -owned property south side of University Boulevard. He commented about additional green buffer, canopy and trees as a possibility. He noted that the City -owned acreage was intended to be neighborhood supporting type development, and it can only be 1-1/2 stories in height per the OSU agreement. Staff's intent was a neighborhood type retail development or office use. The desire by the Ballantrae residents is for walkable access to this from their neighborhood. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRET"T BROTHERS - DAYTON, OHIO Form 6101 January 21, 2020 Page 4 of 18 • Provide shared -use path connectivity from Ballantrae to the new development along University Boulevard, i.e. neighborhood retail and The OSU Ambulatory Care Center grounds. • Continually assess the opportunity to bury distribution lines along Shier -Rings Road when feasible. He noted that the burial of distribution lines is a matter of priority and fairness as a number of residential neighborhoods throughout the City are impacted by the same type of above ground distribution lines. The City has buried these lines when the opportunity presented itself in conjunction with another project. Staff is seeking Council's guidance tonight on how to proceed. Mayor Amorose Groomes invited public testimony. David Herman, 5989 Baronscourt Way, Dublin stated his home is 904 feet from Shier - Rings Road. He commented in regard to the residents' request to continually assess the opportunity to bury distribution lines along Shier -Rings Road when feasible. During his military service, he learned to evaluate all decisions on the basis of better or worse. During his high school teacher career, it was the same — will whatever is being considered be better or worse for the students. While he appreciates the fact that there will not be 90 - foot poles with transmission lines along Shier -Rings, that never happened. Therefore, what is being compared is 40 -foot distribution lines that are visible from his driveway to 40 -foot distribution and 65 -foot transmission lines. In a better or worse test, it is worse. The only thing that can be done to improve the situation for Ballantrae is to bury those lines. Otherwise, the sight line to the north has gotten worse. Perhaps not as bad as it would have been with 90 -foot poles, but it has gotten worse. He thanked Ms. Fox for representing them throughout these conversations, and he appreciates her continuing to assess the opportunity to bury distribution lines along Shier -Rings Road make sure that when this is done, we will be proud of what we did and not think we settled for something less than was possible. Cristian Cooney, 5835 Baronscourt Way, Dublin thanked Mr. McDaniel and confirmed that all of the information shared on the slides is consistent with the discussion with the residents and Council Members De Rosa and Fox last Thursday evening. He noted that the residents are very concerned with the timing and the planning around the landscape improvements. Many neighbors feel they stepped down in not continuing to press for the buried transmission lines. He provided some history. At the time of their annual meeting, when Shier -Rings Road improvements were reflected in the CIP, they anticipated they would see landscape improvements along that stretch of Shier -Rings Road and the burial of the distribution lines. When they went to their annual meeting, anticipating they would need to push for a 4-6 foot berm to help block lights and road noise for the residents of the Lakes, they found out the plan had been scrapped and all of the funds were being redirected to support University Boulevard. The sense of the community was that the distribution lines were to be buried until the road was redirected. There is a good argument for redirecting the road away from the neighborhood anyway. However, they would like to have a detailed plan with the City on the landscape improvements, including both the stretch on Shier -Rings between the roadway and Cosgray Ditch with robust landscaping to help block some of the views from the residents. Of particular concern are four homes on Baronscourt Way that are closest to Shier -Rings Road, as they are well within 1,000 feet of those power lines. Landscape relief to improve sight lines would be much appreciated. He plans to approach the HOA Board for funds to have a professional landscape architect engaged to work with the City's landscape architect to define the functional specifications of what is desired in the overall plan for that area, and have them work together as professionals to meet the functional specifications. In this way, the City would be working with a landscape professional retained by the HOA. They would like to get this on the calendar as quickly as possible for the community. Mayor Amorose Groomes added that the City has a Beautify Your Neighborhood grant program available, and when the landscape architect is hired, they should contact the City for information about this matching grant program. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 5 of 18 Form 6101 Mr. Cooney added that they would want -the landscape architect to focus on how to maximize the benefit of the City's investment in the landscaping easements, both around Shier -Rings farm, around the berm on the Service Center, on the City's property to the southwest of Shier -Rings and Eiterman, and to the City's property between the relocated Cosgray Ditch and Shier -Rings Road. Chris Ta eg son, 5985 Trafalgar Court, Dublin stated they live at the corner of Trafalgar Court and Trafalgar Lane and view the entranceway discussed from their front porch. They are very interested in the beautification of that area, but more importantly for the neighborhood, not to have the lines going all the way down Shier -Rings. She thanks Council for considering all of the possibilities. The residents wanted the transmission line buried and near 33, but Option 3 is a good compromise. She thanked Ms. Fox for attending all of the meetings and for listening to them. She acknowledged that Council has many people to make happy, which is a tough assignment. She thanked Mr. McDaniel for his work in making the yellow transition line a bit shorter than previously shown, as fewer people will view it. All bought their properties in Ballantrae knowing the land across the roadway was not yet developed. However, they bought knowing that Dublin does a good job of taking care of their own. She appreciates all Dublin has done and thanked Council for allowing everyone to be heard. Mayor Amorose Groomes invited Council discussion. Mr. Reiner stated that he is pleased that everyone has come to agreement on this option. He thanked the Ballantrae residents for their willingness to hire their own landscape architect to work with the City's landscape architect. He believes what will result will be a quality product, given the training of landscape architects. Ms. Fox commented that this transmission line was a dilemma no one wanted to face. Council would prefer that all distribution and transmission lines be underground, and wishes that were possible. She is pleased that the residents and the City approached this in a participatory fashion and battled through a difficult issue. Having the residents collaborate, provide research and perspective brought everyone together to identify a solution. She thanked the residents for getting involved, contacting Council and doing research as it enables the best solution possible. This is government at its best. She thanked them for all their e-mails, comments, honest opinions, criticisms and compliments. She is hopeful that this kind of collaboration continues in the future for anything that comes to the table. Mr. McDaniel requested a motion from Council in support of the staff recommendations as outlined, including the graphic presented, and the residents' requests. He acknowledged Mr. Cooney's request regarding ongoing discussion about other landscaping along Shier - Rings Road. The City will work with them, and if there are implications for the City to participate in some way, those would be presented as part of budget discussions. Mayor Amorose Groomes summarized that staff is seeking support for route Option 3, together with the staff recommendations,, and affirming the residents' requests as outlined. Mr. McDaniel responded that is correct. Ms. Fox moved to approve Route 3 and the staff recommendations, and affirmed the residents' requests as outlined tonight. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Ms. AI utto, yes; Mr. Peterson, yes. Mayor Amorose Groomes thanked the residents for their participation in this process. CITIZEN COMMENTS There were no comments from citizens. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council January 21, 2020 Page 6 of 18 Meeting Form 6101 CONSENT AGENDA • Approval of Minutes of November 18, 2019 Work Session • Approval of Minutes of January 6, 2020 Regular Meeting There was no request to remove an item from the Consent Agenda. Ms. Alutto moved to approve the actions for the two items on the Consent Agenda. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor De Rosa; Ms. Alutto, yes; Ms. Fox, yes; Mr. Peterson, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 01-20 Authorizing the Provision of Certain Incentives to Ohio Medical Transportation, Inc. to Induce it to Lease or Purchase a Facility to Expand its Office and Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Ms. Ray stated there have been no changes since the first reading of the Ordinance. She offered to respond to questions. She noted that the President/CEO of MedFlight is present tonight to respond to any questions. Staff recommends passage of the Ordinance. Tom Allerstein, President/CEO, MedFlight stated that MedFlight is a 501(c)(3), consortium model medical transportation company. They are jointly owned by Ohio Health and The Ohio State University Wexner Medical Center. They were founded in 1985 and will be celebrating their 25th anniversary of service to the citizens of Ohio. MedFlight consists of nine helicopter bases throughout Ohio, one of those being shared with a competitor company out of West Virginia. They have four ground critical care ambulance bases through Ohio. They perform about 5,000 to 6,000 transports a year. In 2010, MedFlight partnered with a company out of Detroit, Michigan to form a ground Advanced Life Support/Basic Life Support ambulance company called MedCare. MedFlight was a majority owner, with the Detroit business being a minority owner. This year, MedFlight is pursuing the total takeover of that company. Therefore, their needs are growing, including for the communications center where all calls and requests for services come in. Currently, that facility is located at the north end of Don Scott Airport. They are looking at moving that to Dublin. They need an area rich with IT infrastructure, like Dublin. They want to grow and continue to see that business grow. They perform that communication center service for MedFlight, and soon MedCare, but also to a company out of South Bend, out of Toledo, and for another company in Columbus. They want to continue to grow those opportunities. They are looking at a couple of properties, primarily in the City of Dublin area and believe this is the right place for MedFlight. They look forward to potential partnership with the City on moving those operations. oMayor Amorose Groomes invited public testimony. Mayor Amorose Groomes invited public testimony. There were no public comments offered. Mayor Amorose Groomes stated that the MedFlight services provided to nearly 6,000 people over 25 years has resulted in saving countless lives. Vote on the Ordinance: Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Keeler, yes; Mr. Peterson, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 02-20 Accepting the Annexation of 11+/- Acres from Washington Township to the City of Dublin. (Applicant: MC Shier Rings LLC) Ms. Alutto introduced the Ordinance. Ms. Readler stated that on September 23, 2019, Council approved two resolutions related to this Expedited Type II annexation petition. First was a statement of services resolution, and the second was a resolution providing for buffers for any potential incompatible land uses. The Franklin County Commissioners approved the annexation petition on October 22, 2019, finding that all of the Ohio Revised Code requirements had been met. The RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 January 21, 2020 Page 7 of 18 Held annexation is now before Council for acceptance. She shared a slide that depicted the location of this property along Shier -Rings Road. The property is within the proposed annexation areas of the Community Plan and is located in the exclusive Dublin service area as defined in the water and sewer service agreements with the City of Columbus. Staff therefore recommends approval at the second reading/public hearing on February 10. Ms. Fox asked for clarification about the requirement for a zoning buffer. Ms. Readler responded that this is an Expedited Type II annexation petition. The City only accepts this type of petition when they are filed for Washington Township annexation petitions. Under the Ohio Revised Code, an expedited II petition requires a statement that the City will allow for those buffers. In this situation, however, the property when annexed to Dublin is automatically rezoned to the R -Rural District and the owner would have to file for a rezoning in order to develop the property. It is her understanding that the property owner plans to file for a rezoning to a Planned Unit Development. Ms. Fox asked the question in case the Planning & Zoning Commission needs to take this into consideration in the preliminary development plan review. Ms. Readler responded that the buffer is only required when there are adjacent incompatible land uses. Because this will be residential and is surrounding residential use, buffers will not be necessary. There was no public testimony offered. There will be a second reading/public hearing at the February 10 Council meeting. Ordinance 03-20 Petitioning the Board of County Commissioners of Union County, Ohio to Adjust the Boundary Lines of Jerome Township so as to Exclude That Territory Which, as a Result of Annexation, Now Lies within the Corporate Boundaries of the City of Dublin. (Ordinance 44-19 — 1.29 acres, more or less - property owner Darshan Shah and Ordinance 28-19 - 4.816 acres - property owner Washington Township Trustees) Ms. Alutto introduced the Ordinance. Ms. Readler stated that in order to ensure that fire service remains consistent throughout the City, it has been Dublin's past practice to file boundary adjustment petitions to transfer any land annexed from Jerome Township into Washington Township. This ordinance authorizes the Law Department to petition the Union County Commissioners to adjust the boundaries for the Darshan Shah property on Hyland -Croy Road and the property owned by Washington Township on McKitrick Road. Both of these properties are illustrated on the slide shown. The Ohio Revised Code and case law provide the City with the authority to file these petitions and require approval by the Board of County Commissioners. Staff recommends approval of the Ordinance at the second reading/public hearing on February 10. There was no public testimony offered. There will be a second reading/public hearing at the February 10 Council meeting. Ordinance 04-20 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $20,,000,,000 for the Purpose of Paying the Costs of Improving the Municipal Parks and Recreation System by (A) Constructing the Riverside Crossing Park and (B) Reconstructing, Renovating, Rehabilitating, Equipping and Furnishing the Dublin Community Pool North Complex, Together with All Incidental Work and Related Appurtenances Thereto. Ms. Alutto introduced the Ordinance. Mr. Stiffler noted he will address both Ordinances 04-20 and 05-20 in his comments. These authorize the issuance of a total of $26 million in bonds as previously approved in the 2019 and 2020 Capital Improvements Program. The financing team for this sale is essentially the same as that for the 2018 bond offering. The City has retained Baker Tilly as its municipal advisor; they were formerly known as Umbaugh. Continuing to serve as bond counsel is Chris Franzmann of Squire Patton Boggs. The sale of these bonds is RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 8 of 18 Form 6101 divided into two ordinances that reflect the multiple purposes of the bond offering. Ordinance 04-20 provides funding for up to $20 million for the park -related capital improvements, including the Riverside Crossing Park and the North Pool. Ordinance 05-20 provides funding for up to $6 million for the sanitary sewer related improvements, including the Bright Road sanitary sewer extension, the sewer lining and repairs, and the Deer Run sewer upsizing. The size of the bond issuance is based on the previously awarded contracts and the legislation approved by Council, specifically the last two Capital Improvements Plans. The proceeds will be used to repay the $15.5 million advance from the City's General Fund that occurred in December of 2019. The bonds will be structured similarly to previous bond offerings — 20 -year level debt service with a 10 -year call. The bonds are being issued in compliance with the City's Debt Policy. In terms of the financing timeline, on February 4 a ratings call is scheduled with all three rating agencies. On February 10, staff recommends approval of the bond ordinances at the second reading/public hearing. After the 30 -day waiting period for the ordinances to be effective, the bonds will be priced on March 12 and closing is expected on April 2. The General Fund balance will therefore be repaid for the advance by the end of April. Staff's recommendation is to approve Ordinances 04-20 and 05-20 at the second reading/public hearing on February 10. Vice Mayor De Rosa asked about the debt metrics - metric number 3, General Fund balance as a percent of revenue — Five -Year Trend. The only "no" in terms of meeting guidelines is listed for December 31, 2019. Could he share some additional details? She assumes this relates to the advances from the General Fund that will be repaid with the proceeds of the bond issuance. Mr. Stiffler stated that, given the $15.5 million advance made in anticipation of repayment with the bond proceeds, it is not fair to state that the General Fund balance is either the $49.9 million or the $65.4 million. Both are equally true. By advancing those funds in December, there was a drop in the fund balance from the previous year. However, once that advance is repaid, the fund balance becomes what is shown in Metric 3A. He wanted to present both sides of this issue, in order to provide complete information. Vice Mayor De Rosa recalled that part of the conversation was there was not a timeframe for repayment of those bonds at the time of the advance, but at this point the repayment is planned for April. The Finance Committee previously talked of the need for a conversation about having a window around that timeframe for the refunding to the General Fund. Ms. Alutto stated she plans to comment about this at Committee reports. Mr. Keeler stated he had the same question about Metric 3 and 3A, but he now understands that. The percentage change in the General Fund balance for 2019 was significant. Were there one-time items in 2019 outside the norm that would have caused that decrease of balance in the General Fund? Mr. Stiffler responded that there were one-time costs in 2018 of capital asset expenditures — approximately $6 million in General Funds on property purchases. That did not occur in 2019. He cannot specifically call out items in 2019 that were one-time costs impacting the balance. Mr. Keeler asked if the property purchases were paid in 2018 or in 2019. Mr. Stiffler responded those purchases were completed in 2018. Mr. Keeler stated that the numbers reflect a consistent downward trend in the General Fund balance. Mr. Stiffler noted he will provide some more specifics that relate to this trend at the next meeting. Mayor Amorose Groomes stated she read the documents, but did not see anything related to callable bonds. She asked him to comment about this, what it might do to the cost of bonds, and what the City's options might be in the 10 -year timeframe. Mr. Stiffler responded that he can ask the Municipal Advisors to be present at the second reading to provide additional information. He asked the same questions about the callable nature and they indicated that the 10 -year call is standard and will not result in savings. RECORD OF PROCEEDINGS Minutes of __ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 9 of 18 Form 6101 Not having a 10 -year call might create more uncertainty in the bond offering, as it is a standard in the bond market. Mayor Amorose Groomes asked if there is a penalty associated with calling it for 10 years only. Mr. Stiffler responded there is not; people expect the 20 -year bond to have a 10 -year call, as a standard municipal bond. Mayor Amorose Groomes recalls that many of the City's bonds were not callable. Mr. Stiffler responded it depends upon the project. For Bridge Street, negotiated sales were done because there were earlier calls and different levels. In this case, it is a standard bond offering that would typically include a 10 -year call. Vice Mayor De Rosa stated that it would be helpful to have the Municipal Advisors come to the next hearing as they could provide an update on the bond market. Ms. Alutto stated that the Finance Committee could review this as well, if desired or it could be reviewed at a work session. Mr. Keeler noted that the advisers could provide information on current environment, current rates, etc. Mr. McDaniel stated that the Municipal Advisor team will be present at the second reading on February 10. There was no public testimony offered. There will be a second reading/public hearing at the February 10 Council meeting. Ordinance 05-20 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $6,,000,,000 for the Purpose of Paying the Costs of Improving the Municipal Sanitary Sewer System by Extending Certain Sewer Lines, Together with All Incidental Work and Related Appurtenances Thereto. Ms. Alutto introduced the Ordinance. Mr. Stiffler stated that his comments related to both Ordinances 04-20 and 05-20. Mayor Amorose Groomes stated that the repayments for these bonds will be largely from the Sewer Fund, but the repayments for -the Parks bonds will be from the General Fund, correct? Mr. Stiffler stated the sewer bonds are specified to be repaid from the Sewer Fund. Staff is evaluating the Sewer Fund's ability to support these bonds. That report is forthcoming, and it was noted in the 2020-2024 CIP that the plan is to pay for these with sewer revenue. To the extent that the Sewer Fund cannot support these, General Fund or CIP dollars may be utilized. The water/sewer rate study results are pending, as well. Mayor Amorose Groomes asked if that analysis will be done prior to the February 10 Council meeting. Mr. Stiffler responded that analysis will not be available by that time, but it will be available by the time of the bond payments. Typically, the City plans for the first issuance of bonds out of the revenue source expected; then it can change. Usually, the plan is to use income tax, and the revenue source becomes TIF revenue. The results of the study and the plan will be available before payments are due. Mayor Amorose Groomes asked that this be outlined in an addendum to the staff report for the February 10 Council meeting to document that this conversation will take place. Mr. Stiffler agreed to do so. There was no public testimony offered. There will be a second reading/public hearing at the February 10 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 10 of 18 Form 6101 INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 04-20 Authorizing the City Manager to Enter into a Contract for Public Health and Plumbing Services with the Board of Health of the Franklin County General Health District for 2020. Ms. Alutto introduced the Resolution. Mr. McDaniel stated that the Franklin County Public Health Department serves as the City's health agency and they provide general health services, plumbing plan review and plumbing plan inspections. This is a continuation of the previous contract, but reflects the increase of costs of 3.02 percent over the 2019 per capita amount. This effectively increases the cost of the contract to $442,657.36 in 2020. The mosquito control services are provided under a separate contract. Staff recommends approval of the Resolution. Ms. Fox noticed in the scope of services that there are a variety of other services available such as emergency services, emergency preparedness, community outreach, injury prevention, community health action teams, etc. Can Dublin take advantage of these other services? Mr. McDaniel responded the Board of Health provides the full package of services available from a health department, including immunizations, education, outreach, and items such as assessing onsite household treatment systems. In terms of emergency management, they are charged with the overall pandemic response plan. They provide a broad range of services. Ms. Fox added that it is important for Dublin residents to know that Franklin County Public Health provides many services to our City. Mr. McDaniel noted that the City of Columbus has its own health department, and the county health department generally serves all the suburbs and townships within Franklin County. There was no public testimony offered. Vote on the Resolution: Mr. Keeler, yes; 'Vice Mayor De Rosa, yes; Mr. Peterson, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes. Resolution 05-20 Authorizing the City Manager to Enter into Memorandums of Understanding with the Franklin County Board of Elections for Use of Municipal Property in the Administration of Public Elections, Ms. Alutto introduced the Resolution. Mr. McDaniel stated that these contracts are for the use of two City facilities — City Hall as well as the Recreation Center -- for polling locations. This memorandum outlines what the City will provide for their use of the facilities. Staff recommends approval of the Resolution. There was no public testimony offered. Vote on the Resolution: Mr. Peterson, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mr. Keeler, yes. Resolution 06-20 Accepting the Lowest and Best Bid for the 2020 North Landscape Maintenance, and Authorizing the City Manager to Enter into a Contract for Said Services. Ms. Alutto introduced the Resolution. Mr. Earman stated there are six Resolutions presented tonight that represent the contract landscape maintenance for the rights-of-way throughout the City. These contracts are bid every three years to ensure maximizing cost efficiencies. The total budgeted amount for this work for 2020 for the collective group was $1,223,000. The collective results of the base bids came in at $1,000,,897 or $222,,103 under budget. Additional work is often identified throughout the year, so being under budget will provide leeway to accomplish additional work as needed. In order to improve the maintenance performance, a few changes have been made from previous specifications for each of the contracts. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held January 21, 2020 Page 11 of 18 • The North and South landscape contract was reduced in size to increase the concentration of work by one contractor versus a larger area that was difficult to maintain. • A Central landscape contract was created, which encompasses the more urban settings near Bridge Park and Historic Dublin. • A unit pricing for plant replacements was included to proactively replace plantings in the right-of-way that are lost throughout the year for various reasons. • Additional penalties and higher expectations were included in the contracts to further enforce compliance with the specifications. For example, there is a reassessment fee for any uncompleted work. Resolution 06-20 is related to the North Landscape maintenance contract and Brightview Landscape LLC was the lowest and best bid at $301,767. Staff has previously worked with this company, finds their work acceptable, and recommends approval. Ms. De Rosa asked if these contracts include riverside work or riverbeds. Mr. Earman responded this is all related to rights-of-way that are typically by the roadways. Mayor Amorose Groomes asked if the base contract encompasses any naturalized areas. Mr. Earman responded it does not. Ms. Fox noted that in the operating budget for 2020, a supervisory position in Parks was added. Does that position have responsibility for assessing whether or not the City receives the level of service expected through these contracts? How are the contracts monitored? Mr. Earman responded that the work unit led by Landscape Architect Manager, Shawn Krawetzki and Landscape Architect, Michael Hiatt oversees the contract specialist who actually is on site to audit all of the landscape areas. They are on site every day, assessing every day and making any corrections necessary. Mayor Amorose Groomes asked how often the specifications are revisited, aside from the claw back provision included this year for unperformed or underperformed work. Mr. Earman responded these specs are typical for most of the landscape work done throughout the City. The landscape architects, together with the City forester and horticultu ra list team review this. Mr. McDaniel added that some of this contract work is new and represents a fairly significant expansion in work. For example, the interchange maintenance is still on a learning curve as well as a couple of others that are now contracted. Mayor Amorose Groomes stated that the specifications she reviewed today are very good. In the Tier2 turf levels, however, no fertilization is provided; only the Tier1 receives three fertilizations each year. Tier2, Tier 3 and the native grasses do not receive any type of fertilization. That is something to be considered, perhaps every other year. Turf that is mowed weekly without nutrition will decline over time. There was no public testimony offered. Vote on the Resolution: Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Mr. Peterson, yes; Ms. Fox, yes. Resolution 07-20 Accepting the Lowest and Best Bid for the 2020 South Landscape Maintenance, and Authorizing the City Manager to Enter into a Contract for Said Services. Ms. Alutto introduced the Resolution. Mr. Earman stated the bid is recommended to be awarded to Rocky Fork with the lowest and best bid of $189,307. Rocky Fork's work has been found to be acceptable. There was no public testimony offered. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 12 of 18 Form 6101 Vote on the Resolution: Vice Mayor De Rosa, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Fox, yes; Mr. Keeler, yes; Ms. Alutto, yes; Mayor Amorose Groomes, yes. Resolution 08-20 Accepting the Lowest and Best Bid for the 2020 Central Landscape Maintenance, and Authorizing the City Manager to Enter into a Contract for Said Services. Ms. Alutto introduced the Resolution. Mr. Earman stated this is for Environmental Management Services with the lowest and best bid of $210,594. Staff has had good experience with this company and recommends approval. Mayor Amorose Groomes stated she assumes that in the unit price replacements, this is where the bulk of those unit prices might be assigned. Are we replacing like for like, or doing something different where plantings failed? Mr. Earman responded the replacement is like for like, unless there is a reason not to do so. There are also planting requirements and specifications that coincide with that. There was no public testimony offered. Vote on the Resolution: Vice Mayor De Rosa, yes; Ms. Alutto, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keeler, yes. Resolution 09-20 Accepting the Lowest and Best Bid for the 2020 Facilities Landscape Maintenance, and Authorizing the City Manager to Enter into a Contract for Said Services, Ms. Alutto introduced the Resolution. Mr. Earman stated this is for the actual City -owned buildings and the surrounding landscape. The lowest and best bid was Commercial Land Management Systems with a $110,000 bid. City staff has worked with this company and finds their work acceptable, and is therefore recommending approval. There was no public testimony offered. Vote on the Resolution: Ms. Fox, yes; Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Mr. Keeler, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes. Ms. Alutto and Mr. Reiner indicated they would recuse themselves from the next matter due to their service or a family member's service on the Muirfield Association board. (They left Council Chambers.) Resolution 10-20 Accepting the Lowest and Best Bid for the 2020 Muirfield Landscape Maintenance, and Authorizing the City Manager to Enter into a Contract for Said Services, Mr. Peterson introduced the Resolution. Mr. Earman stated this contract will be awarded to Muirfield Association, as they were the lowest and best bidder at $114,229. Staff has been in direct contact with the manager of the Muirfield Association maintenance group and finds their work acceptable. There was no public testimony offered. Vote on the Resolution: Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes. (Mr. Reiner and Ms. Alutto returned to Council Chambers.) RECORD OF PROCEEDINGS Minutes of __ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 13 of 18 Form 6101 Resolution 11-20 Accepting the Lowest and Best Bid for the 2020 I-270/33 Landscape Maintenance, and Authorizing the City Manager to Enter into a Contract for Said Services. Ms. Alutto introduced the Resolution. Mr. Earman noted that this contract would be awarded to Commercial Land Management Systems in the amount of $75,000. CLMS has a good track record with the City and staff recommends approval. Mayor Amorose Groomes noted that in the five bid contracts there were four different companies awarded contracts. Mr. Earman stated that the intent of the new division of the contracts was to add another layer in the hope of concentrating the work. Mayor Amorose Groomes asked if the three-year contracts are with similar contractors used in previous years, or have there been changes. Mr. Earman responded they have switched around somewhat, as more areas have been added. Mayor Amorose Groomes stated that the previous contractor would have the best historical data of the costs of performing the work. There was no public testimony offered. Vote on the Resolution: Mr. Keeler, yes; Mr. Reiner, yes; Vice Mayor De Rosa, yes; Ms. Fox, yes; Ms. Alutto, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes. Resolution 12-20 Authorizing the City Manager to Execute an Intergovernmental Agreement with the Franklin County Commissioners for the Administration of Wireless 9-1-1 Government Assistance Funds, Ms. Alutto introduced the Resolution. Mr. Somerville noted this agreement is brought to Council each January. It allows the City Manager to enter into an agreement with the Franklin County Commissioners for the purposes of receiving disbursed funding from the Local Government Wireless Assistance Fund. That is the $.25 per month charged to all cell phone users in the state of Ohio for the purposes of wireless 9-1-1. Dublin is one of four funded PSAPs (Public Safety Answering Points) under the formula. Under the budget approved by the 9-1-1 Planning Committee, Dublin will be receiving again $130,000 in 2020 for the answering of wireless 9-1-1 calls. There was no one who offered public testimony. Vote on the Resolution: Ms. Fox, yes; Vice Mayor De Rosa, yes; Mr. Peterson, yes; Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mr. Keeler, yes. Resolution 13-20 Affirming Dublin's Commitment to Achieving and Maintaining Pay Equity with City Personnel. Ms. Alutto introduced the Resolution. Ms. Miglietti stated that this pertains to Dublin's commitment to pay equity. The City of Dublin has long supported the concept of pay equality and equity and has been proactive in putting systems in place that eliminate gender bias during the hiring process and during the annual evaluation period. In response to the City of Columbus and Mayor Ginther's invitation, the City of Dublin pledges its commitment to pay equality. Staff recommends approval of the Resolution. She offered to respond to questions. Ms. De Rosa asked how long the City has had this practice in place to look at pay equity. Ms. Miglietti responded this was instituted in 2007. Ms. De Rosa stated it is good to be ahead in this important metric in management. There was no public testimony offered. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 14 of 18 Form 6101 Vote on the Resolution: Mr. Peterson, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keeler, yes; Vice Mayor De Rosa, yes; Ms. Alutto, yes. OTHER • Designation of Clerk of Council as Public Records Training Designee for Council Mayor Amorose Groomes moved to designate the Clerk of Council as the Public Records Training designee for Council. Mr. Reiner seconded the motion. Vote on the motion: Ms. Alutto, yes; Mayor Amorose Groomes, yes; Mr. Peterson, yes; Mr. Keeler, yes; Mr. Reiner, yes; Ms. Fox, yes; Vice Mayor De Rosa, yes. Mayor Amorose Groomes noted she will recuse herself from the next matter, as family members are employed at the Dublin Chamber of Commerce. (She left Council Chambers.) • Request to remove Ord. 34-19 (Lease Agreement with Dublin Chamber of Commerce) from table and schedule for hearing on February 10, 2020 Mr. McDaniel requested that this Ordinance be removed from the table and scheduled for hearing at the February 10 Council meeting. Ms. Alutto moved to take Ordinance 34-19 from the table and schedule it for hearing at the February 10 Council meeting. Ms. Fox seconded the motion. Vote on the motion: Mr. Keeler, yes; Mr. Peterson, yes; Ms. Fox, yes; Ms. Alutto, yes; Vice Mayor De Rosa, yes; Mr. Reiner, yes. (Mayor Amorose Groomes returned to Council Chambers.) STAFF COMMENTS Mr. McDaniel noted: 1. The pedestrian bridge will be dedicated on March 13. More information will be forthcoming about all of the activities scheduled in conjunction with that event. 2. In regard to bridge naming, he appreciates any feedback from Council at this point, or suggestions for next steps. Mayor Amorose Groomes stated that Council did receive a short list of pedestrian bridge names that were suggested by staff. She suggested Council discussion take place at this time. Vice Mayor De Rosa stated that in looking at the options, it is important to have agreement on the criteria. From her perspective, an important criteria is that whatever name is selected is associated very strongly with Dublin. Somewhere in the name, Dublin or some affiliation strongly tied to Dublin should be included. This bridge will be iconic in this community, and it is important that the name ties it to Dublin as closely as possible. Mr. Reiner stated that another important consideration is that it is a connector, a link and that should be worked in with the Dublin name to signify this ties together two sides of the river in the community. Mr. Keeler agreed with Mr. Reiner. The terms "link" or "connector" sound progressive. The bridge does connect "old" with "new." A word many associate with Dublin is "Emerald" — but Emerald is already used in many places throughout Dublin, and his concern is it could generate some confusion. Ms. Fox stated that she googled "global iconic bridges" and found that many speak to the place; many to the shape; and many eventually are identified by people outside the area as one of those — like "London Bridge" or "Ha'Penny Bridge" in Ireland. This pedestrian bridge is such an architecturally significant design, which makes it unusual. It is an S- shaped bridge unlike any other and has a sculpted middle that appears as a needle, with RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 15 of 18 Form 6101 the eye of a needle stretching through it. Absent it being identified as Dublin or as a link, what would others looking at the bridge think? Would they remember it because of its design? She proposes another option — the Dublin Eye Bridge, the Dublin Emerald Eye Bridge or Crossing. It is a pedestrian crossing and not a vehicular bridge. She urged Council to consider the uniqueness of the bridge and if that is what people will remember and come to see; if so, the name should speak to that. The "eye" reflects the bridge as being visionary. Mr. Reiner stated that is a good point. Mr. Peterson asked if it is too late to solicit names from the public before the planned opening date for the bridge. Mr. McDaniel responded that is certainly possible to do with social media tools. Mr. Peterson stated that the list submitted is an appropriate list of names, but it seems the selection is occurring by elimination. He acknowledged that Ms. Fox has some good suggestions, but there are so many creative people in the community that it seems opening this up to the public for a couple of weeks would be advisable. This would provide more input than currently exists regarding names. Ms. Alutto and Ms. Fox agreed. Mr. Peterson added that without a good name, people will begin to the name the bridge on their own. Mayor Amorose Groomes noted that whatever name is selected should be one that is usable. If it is too long and complicated, people will not use it. It is important that the name honors the place, the tradition and the shape, etc. At the end of the day, it needs to be a name that will be used. If the criteria are framed for the community to submit their suggestions, that would be productive and will result in some creative names. It was the consensus of Council to provide the criteria and invite the community to submit names for the bridge by the end of January. COUNCIL COMMITTEE REPORTS Ms. Fox, PZC representative stated that a small group will meet on Friday morning to review work underway to improve the Commission process. Ms. Rauch is attending this meeting. Following this meeting, they will work on creating an agenda for a facilitated work session for Council/PZC/ARB in mid. -February. They hope to have an effective and productive work session. Ms. De Rosa, Administrative Committee stated that: 1. On January 27, interviews are scheduled for a PZC vacancy and an ARB vacancy. The deadline for applications is Friday, January 24 and she encouraged interested individuals to apply. 2. The annual Council retreat will take place on Thursday evening, February 20 and Friday, February 21. She has talked to most Council members about their feedback for the retreat. An agenda is being drafted for Council's consideration. She is looking forward to this retreat. Ms. Alutto, Finance Committee stated she had an opportunity to meet with Mr. Stiffler and he will work with the Clerk to establish a meeting cadence for the year. Some anticipated agenda items for the year will include some policy reviews, such as metrics discussed earlier tonight; the hotel -motel tax grant review process; a TIF performance summary and review; debt issues, calls and recommendations; the Dublin senior shuttle and workforce circulator financial feasibility; and the quarterly financial reports. They would be pleased to address any other issues that Council would like to assign to them. She welcomed the new members of the Committee! Ms. Fox, Public Services Committee stated she is working on establishing a date for the first meeting of 2020. The agenda for the first meeting will cover the property maintenance and vacant houses issues. She is also interested in reviewing commercial real RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 January 21, 2020 Page 16 of 18 Held estate signs that are in place for long periods of time. These are her priorities for the first meeting. Ms. Alutto, Dublin Friendship Association reported they met this morning and welcomed Mr. Keeler to the group. They welcomed the Greater Columbus Sister Cities International executive director and program manager to their meeting today. The purpose is to restart conversations about how the Dublin group could collaborate with them. They also talked about their agenda for the year, which includes supporting the DCRC's efforts to recognize a wide variety of ethnic holidays throughout the year and helping share information about that. Ms. Richison will follow up with the appropriate staff on specifics. They do recognize the need for an intern to assist the group with some efforts. The duties would include agenda preparation, minute taking, supporting big table discussions relating to international conversations, preparing PowerPoints and other presentations for DFA roadshows, etc., assisting in work in support of the Gathering of Dublins for 2021 and other duties. She committed to the DFA that she would bring this need to Council's attention. She is requesting support from Council for hiring an intern for these purposes. She would be prepared to discuss this tonight or circulate a position description for discussion at the next meeting. Mayor Amorose Groomes asked Mr. McDaniel for input on this request. Mr. McDaniel agreed that, based on her comments, intern time would be needed. He has asked the Human Resources Department to review the intern program throughout the City, the intern hours available as well as the budget expended. Interns are budgeted on a time and cost per hour basis for graduate students or undergraduates. He wants to review this program citywide. Some of the interns are in very technical positions such as engineering, communications and planning. There are other generalist interns, and he would like to set up a program that allows for rotation throughout the City on projects to enhance their experience. He would like -to review this assessment prior to discussion of allocation of an intern. Mayor Amorose Groomes, MORPC representative noted that she is looking forward to the Dublin community providing input on the Metropolitan Transportation Plan, as presented by Thea Walsh tonight. In addition, there is a MORPC Executive Committee meeting next week and she will have a report for the next Council meeting. Mr. Reiner, Dublin Arts Council representative reported that from January 7 through February 2, an exhibit of Dublin student artwork is scheduled at the DAC. In addition, the DAC Board has selected the bands for the Sundays at Scioto concert series in the summer. There are some very interesting and diverse offerings this year. Finally, an interesting schedule of art exhibits are planned for 2020. Two of the artists will be doing paintings of the golf course. He encouraged everyone to take advantage of the exhibits in 2020. Ms. Fox, Dublin Bridges liaison noted a meeting is scheduled soon. She requested the possibility of incorporation of the Dublin Bridges group during the ceremonies for the pedestrian bridge opening. There are many kinds of bridges, and Dublin Bridges is a bridge of kindness that is very successful and has done a lot for the community. This would be a good opportunity to bring more awareness of the group. Mr. Reiner, Veterans Committee stated that an organizational meeting is scheduled in the near future. Ms. Aluttol Complete Count Committee reported that a heavy communication effort will soon begin, as the 2020 Census has officially started. Most counts will not begin until April 1. Dublin resident Amy Kramb helped to put together a presentation for the students at Dublin Scioto High School social studies class. The Committee has asked her to take the same presentation to the other high schools, as well. It is often the children who encourage their parents to participate. If there is interest from the public in working on the census, one is not required to be a citizen to do so. There will be information on the website regarding the need for census workers. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 21, 2020 Page 17 of 18 Form 6101 COUNCIL ROUNDTABLE Mr. Peterson: 1. Noted that he had lunch today with Sri Gaddam, who with Sankar Mangapuram founded a First Responders Scholarship Program for the firefighters of Washington Township and the Dublin Police. They are in the process of making their first group of scholarship awards. These two individuals committed a significant amount of funding to implement this scholarship program. Next Tuesday, Mr. Gaddam will be hosting a meeting at his home regarding the scholarship program and plans for the coming year. 2. Wished Jack Nicklaus a Happy 80th Birthday today! Happy Birthday from Dublin City Council! Mr. Keeler reported: 1. Last week, he and Ms. Alutto attended a conference at The Ohio State University where the National Church Residences presented on senior housing options. He is passionate about this topic, and PZC is currently reviewing some of those type of developments. Certainly, it seems residents have interest in this type of housing being available. He is interested in hearing Council's feedback, perhaps at the retreat, about senior housing and how to accommodate the senior housing demographic in the community, if that is the desire. 2. He reviewed some of the concerns expressed by residents during his campaign and has been extremely impressed with the turnaround from staff in trying to resolve some fairly simple issues in the neighborhoods. This brings to mind a policy issue of how far an individual Council member should go in resolving an issue. Depending upon its magnitude, it could become a policy issue that needs to be reviewed by the entire Council. He is interested in learning how to approach those situations. Mayor Amorose Groomes stated this is certainly a topic worth discussing. Ms. Fox: 1. Noted the passing of long-time resident, Jim Richards, a fifth generation Dublin resident whose family owns a historic home in Historic Dublin that has been in the family since the 1850s. At the time of his death, Jim was living in Washington State near his grandson. Jim was a special man who did many good things for this community. He has left a legacy in Dublin and will be missed. 2. Thanked staff for the time and energy they invested, especially over the holidays, in researching, responding to e-mails, and addressing the many concerns of the residents impacted by the AEP transmission line. She is honored to serve with all of the Council members who listened and worked collaboratively with residents and staff to come up with a resolution. This speaks to the dedication and commitment of City staff, Council and the City Manager to open communication and finding best solutions. Vice Mayor De Rosa: 1. Stated that the residents also come out to help plan the future! She and Mayor Amorose Groomes had the opportunity to spend some time at the Evening of Innovation last Thursday, hosted by Doug McCollough and team. It was impressive to hear about all of the initiatives underway. She is hopeful there will be a follow- up report to Council about the event. The event focused on the role that technology can and should play in our lives, and the roles that technology cannot take over that are vital in connecting the community. She thanked everyone for their work on this event. 2. Noted she was driving by Tuller Square Park this weekend and there are new benches in place. She had mentioned to Mr. Earman that some places to sit would be welcome in this park, and she thanked staff for taking care of this! RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held January 21, 2020 Page 18 of 18 Mayor Amorose Groomes: 1. Agreed that the Evening of Innovation was very insightful, and good feedback will ._ likely come, based on her observations. She thanked the staff for hosting this, and the residents for taking the time to attend and provide their input. 2. Wished Mr. McDaniel a belated Happy Birthday! 3. Noted that she and Vice Mayor De Rosa attended a "Women in Business" luncheon where the Dublin Food Pantry was a topic of discussion. There will be more information to come on this. 4. Thanked Mr. McDaniel for the letter of support for the Hyperloop One. The hyperloop technology could be a game changer for our region. She looks forward to hearing updates as they are available. ADJOURNMENT The meeting was adjourned at 9:10 p.m. Mayor —Presiding Officer 11001`j� 0111000 LV, (1"010 Clerk of Council