Loading...
HomeMy WebLinkAbout05-20-2019 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting May 20, 2019 CALL TO ORDER Mayor Peterson called the Monday, May 20, 2019 Regular meeting of Dublin City Council to order at 6:15 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, and Ms. Fox. Mr. Reiner arrived at 6:25 p.m. Mr. Keenan was absent (excused). ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for discussion of the purchase of property for public purposes and personnel matters related to the appointment of a public employee or official. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes. (Mr, Reiner joined the executive session in progress.) Staff members present were Mr. McDaniel, Ms. Readier, Mr. Stiffer, Ms. Crandall, Ms. O'Callaghan, Ms. Goss, Mr. Earman, Mr. Rogers, Interim Police Chief Paez, Mr. Hammersmith, Mr. Syler, Mr. Kridler, Ms. Richison, Ms. Burness, Mr. Plouck, Mr. Dearth and Mr. Myers. PLEDGE OF ALLEGIANCE Ms. De Rosa led the Pledge of Allegiance. SPECIAL PRESENTATIONS/RECOGNITION • Update from Dublin Convention and Visitors Bureau — Scott Dring, Exec. Dir. Mr. Dring noted that he is accompanied by Betty Clark-McClenaghan, Council -appointed representative to the DCVB Board. Frank Willson serves as the other Council -appointed representative to the Board. The Bureau recently launched a research project — Place DNA — which interviewed residents as well as others within and around the City of Dublin. He shared the following: • Every community has a DNA - history, people, culture, geography, climate, environment, and economy. The project focused on three audiences. The first one were the workshops and surveys of Dublin residents. Channel observations came from restaurants, hotels, businesses within the City of Dublin and what they say about Dublin. The sentiment analysis was of people external to the City and their perceptions of Dublin. • In terms of "What Makes Dublin, Dublin?" — from the perspective of Dublin residents, the top five rated items were roads, bikeways and infrastructure; festivals and events; parks; City amenities; and the look of the City. Items at the lower end were museums, climate, and artists. • For the report card, the international research firm indicated this is the first time a report ever had three A+ ratings. These include amenities, having no crime, and education. Weather, cost of living and cost of housing were rated C+ or below. • Respondents were asked to grade the City in three levels - society, which includes culture, values, people; infrastructure, which includes roads, etc.; and environment, which includes weather. The results indicate the City's greatest asset is its people — values, culture. Infrastructure was a close second in this rating. • Respondents were given two words to describe attributes. The results indicated 99 percent indicated safe. A variety of other attributes were mentioned, and the results were all positive. • The research firm drafted a paragraph capturing what the residents think. "Most people in Dublin value getting along with others. They are generally considerate, kind, generous, trusting and trustworthy, helpful and willing to compromise their interests with others. Residents of Dublin have an optimistic view of human nature." • In terms of how proud residents are, only one percent said they are not proud. • In regard to what others outside of Dublin think of Dublin, the social media conversation was compared within the competitive cities to Dublin — Akron, OH; Minutes RECORD OF PROCEEDINGS May 20, 2019 Page 2 of 12 Naperville, IL; Carmel, IN; Mason, OH. Aside from the social media conversation about LeBron James for Akron, Dublin is very competitive with the other comparable communities. • Sentiment comparison from the same communities in terms of people promoting Dublin online, Dublin is far and above these competitor communities. • For asset comparison of landmarks and attractions, Dublin is rated extremely high. • He shared excerpts of very positive comments received from residents. • All of this information and data will be the foundation for building campaigns for travel and tourism in Dublin. He noted that last weekend, Dublin hosted the 2019 National Outdoor Collegiate Archery Championships, bringing over 600 archers from 60 universities from around the U.S. The national championships will come back to Dublin in August of 2019. Thanks to the City for the bed tax grant, for allowing use of Dames Fields, and staff for their support. These events have a tremendous economic impact in the community -- beyond just the hotel - motel tax revenue. He reported that a one-hour travel segment focused exclusively on Dublin, Ohio was featured on New Day Cleveland on Fox S. This is "earned media" — not purchased -- and a great opportunity for promotion without cost. Staff has generated over 19 million impressions on Dublin in the regional, national and international media in 2019. He reported that the Downtown Dublin Alliance continues and they meet monthly. Everyone is collaborating well. The entities involved include HDBA, the City of Dublin, Bridge Park and the Dublin Historical Society. Mr. Reiner thanked Mr. Dring for all of his efforts. He enjoyed watching the feature on Dublin. He suggested that a future profile could include the 92 -year old woman who works every day at Vincenzo's — still making bread! Ms. Alutto asked how many room nights an event like the archery event brings. Mr. Dring responded that there were close to 2,200 room nights for that tournament. The hotel -motel tax grant in support of this event was $15-20,000 and that money was returned two -fold, just in bed tax revenue. Ms. Fox commented that the Place DNA survey done by the DCVB was excellent. It helps the City understand what the community believes makes Dublin special. What is really appreciated in Dublin is the holistic sense of community, the trustworthiness, the sense of safety — things that every city hopes to offer its residents. Also, this survey points out areas where some attention is needed, such as the variety of housing where the score was low. Mr. Dring responded that the great thing about the survey's validity is that the way it was conducted provided unbiased information — respondents felt they were free to make any comments. Vice Mayor Amorose Groomes commented that the company that conducted this survey was a great group. She has been involved in many similar activities, and this company did their work very well. • Memorial Tournament Update — Dan Sullivan, Exec. Dir Mr. Sullivan stated that he wants to update Council on the eve of the Memorial. He recognized the survey information from the DCVB, which verifies that Dublin is a perfect place to host a PGA Tour event. The Tournament appreciates the support the entire community gives it. He thanked the City for all of their support throughout the year. The promotion of the Tournament begins in March; April features the Legends Luncheon, which raised $1.4 million for Nationwide Children's Hospital; the Benefit Concert was held on Friday, with Train as the artist. This provides an opportunity for the Memorial to be out in front of the community in a different way — not just with four days of golf, but giving back and bringing people together. Their 2019 campaign — "Be a Fan" — includes advertising outside of Dublin and Columbus. They are doing a fair amount of marketing in Akron/Canton, as Akron lost their RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARREI'I90.b1'11EJ19�0AY1DN. OH10 FOrT 9101 May 20, 2019 Page 3 of 12 PGA Tour event — the Bridgestone Invitational. They are also on Fox Sports Ohio across the state, and promoting at various sporting events throughout Ohio to a different demographic. The response has been very positive. For the Tournament week, all indicators are up, selling very well on the corporate and individual side. The anticipation that Tiger Woods may play has certainly helped with sales. His plans should be confirmed within a few days. The majority of the top golfers are playing in the Tournament, and people appreciate them being in this marketplace. He noted that the Four Miler race takes place in Muirfield on Thursday evening with 1,900 runners and raising monies for Nationwide Children's; the Volunteer Thank You party takes place on Friday evening for over 2,000 volunteers; the Leaderboard Breakfast will be held on Wednesday, May 29 with support from the Columbus Partnership and the City of Dublin, engaging the business community. The Tournament is partnering with Bridge Park and Crawford Hoying for the Fore!Fest that will be held this year for three days at Bridge Park and complements the Memorial Tournament week in Dublin. This event and all of the other activities in Bridge Park helps with appeal to many demographics and allows the Tournament to extend the day after Tournament play ends. They hope this Fore!Fest will benefit the hotels and restaurants. He thanked the City for all of their support! Their focus is to be the best community event possible; attracting as diverse and broad a demographic as possible to the Tournament; making it available to everyone; and growing the audience outside of Dublin to as many people as possible. The end result is economic impact for the City and the region. There will be over 400 media covering this event from 30 countries. The broadcast will go to 200 countries and territories, reaching over one billion people — telling the story of how great the Muirfield Village Golf Club and The Memorial Tournament are, as well as Dublin, Ohio. They hope to achieve beyond $2.7 million in giving, and all of that stays in Central Ohio who benefits from everything they do. Mayor Peterson stated that it is not possible to overstate the importance of The Memorial Tournament to this community. Council appreciates Mr. Sullivan's attendance at the meeting tonight to share all of this information. The Tournament brings all of the people into a neighborhood setting to entertain them for a week and when it ends, the neighborhood looks as if it never happened. The professionalism of the Tournament staff is outstanding. The City and the Tournament have grown together over the years, and the City appreciates everything they do. Public Works Week Mayor Peterson read and presented a proclamation to the Public Works department in recognition of Public Works Week. Ms. O'Callaghan, Mr. Hammersmith and Mr. Syler accepted the proclamation. Ms. O'Callaghan noted that for the second year, the Department will host "Experience Public Works Day" at the Service Complex and Fleet building. This is a great opportunity to showcase the City's award-winning fleet and for staff to interact with families. They provided two important services at the event — Shred -It and e -waste. There was a great turnout, and they plan to do another Shred -it event in the fall. There were 28,000 pounds of documents shredded and they distributed 400 water bottles with the GoDublin app information included. She acknowledged Mr. Syler's leadership in coordinating the planning for this event. She thanked the staff who worked at the event as well. There are over 100 team members in Public Works and they work hard every day to support the community and provide top-notch customer service. She thanked Council for all of their support in providing the tools necessary to do a great jobl Mayor Peterson commented that he has used the GoDublin app and had an excellent experience with the response. Thanks for all that staff does! CITIZEN COMMENTS There were no comments from citizens. RECORD OF PROCEEDINGS Minutes of Dublin Ci Council Meeting Held May 20, 2019 Page 4 of 12 CONSENT AGENDA Hearing no request for removal of an item from the Consent Agenda, Mayor Peterson moved approval of the actions for the three Consent Agenda items. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. • Approval of Minutes of Work Session of April 29, 2019 • Approval of Minutes of Regular Meeting of May 61 2019 • Notice to Legislative Authority of Transfer of D51 and D6 liquor permits from PBR Corazon LLC, dba Vita Fitness Corazon, Patio Terrace & Pool, 7155 Corazon Drive, Dublin, Ohio to Northstar Classical School Inc., Patio Terrace & Pool, 7155 Corazon Drive, Dublin, Ohio SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 23-19 Adopting the Proposed Tax Budget for Fiscal Year 2020. Mr. Stiffler reported there are no changes to this Ordinance since the first reading. Vice Mayor Amorose Groomes noted there were some actuals included for 2017 and 2018. She hopes Council will have access to those for the budget review sessions. Vote on the Ordinance: Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes. Ordinance 25-19 Authorizing the Provision of Certain Incentives to Northwoods Consulting Partners, Inc. to Induce it to Purchase a Facility to Retain and Expand an Office and its Associated Operations and Workforce, All within the City; and Authorizing the Execution of an Economic Development Agreement. Mr. Kridler stated there are no changes to the agreement since the introduction. Don Abney, Chief Technology Officer from Northwoods is present tonight to make comments and respond to any questions. Mr. Abney noted that they are a health and human services innovation company, working on innovating software for vulnerable populations and the care of the caseworkers who take care of that population nationwide, including the U.S. Virgin Islands. They offer a mix of software products as well as professional services and business process re- engineering for child welfare agencies. Most recently, they signed with the Ohio Department of Administrative Services to provide all of their products in all 88 counties in Ohio. They have been in Dublin for 14 of their 20 years of existence. They recently launched a project called "Traverse" focused on the child welfare segment. This product was launched a year ago and has enjoyed far greater than anticipated success. It has resulted in growth and the need for new space. By 2025, they project twice the current revenue and twice the employee numbers - 110 currently in Dublin and 175 currently in total. They are actively pursuing another space in Dublin. They chose to remain in Dublin because their people like Dublin and its amenities, and it is central to the places where employees live. Recently, they have taken the opportunity to pull from the Dublin IT academy, and they have had good success with interns and hiring. It is wonderful to have these programs and services in the community. Dublin is the perfect size and perfect place to host the company's clientele. Their CEO, Gary Heinz could not be present tonight as he is hosting leadership from the largest child welfare agency in the U.S. He apologizes that he could not be present. Ms. De Rosa asked him to share any suggestions about what the City could and should do to support growth of software companies. Mr. Abney responded that software developers enjoy the diversity of food offerings in Dublin. Dublin is a safe place to be in view of the odd hours employees can work. The employees feel safe leaving the offices in the evening. Dublin is also accessible for commuters. He recommended that Dublin continue to strengthen the infrastructure, keep reinvesting in School programs and get people excited about the technical corridor that Dublin is becoming. The riverfront development is also a key factor in making Dublin a destination and fun place to be. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting a,uuerrmmwns-uwvrox. o�uo i0m, 11% May 20, 2019 Page 5 of 12 Vice Mayor Amorose Groomes thanked the company for tying this economic development agreement to the purchase of property. It speaks to a long-term commitment for the company versus leasing space. Vote on the Ordinance: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Ms. De Rosa, yes. INTRODUCTION/FIRST READING — ORDINANCES Ordinance 26-19 An Ordinance Supplementing Ordinance No. 52-15 to Establish an Urban Redevelopment Tax Increment Equivalent Fund for Bridge Park Z Block. Mayor Peterson introduced the Ordinance. Mr. Stiffler stated that this legislation is necessary because the state auditor's office requires approval for the City to create a fund. The original Ordinance No. 52-15 that created the C Block and Z Block TIF also allowed the creation of one fund. Staff believes that an additional fund will allow for the most efficient tracking of the activities of each block. This ordinance makes no other changes to any existing agreement — it simply allows creation of this fund. Ms. De Rosa asked from the perspective of flexibility, does this change anything about application of the TIF funds. Mr. Stiffler responded it does not. The TIF revenue from Blocks C and Z already have divergent uses and comingling them in one fund makes it more difficult to identify easily that everything is as it should be. Vice Mayor Amorose Groomes asked if there will be additional legislation setting up funds for the other active blocks. Mr. Stiffer responded that for every other TIF, one block and one TIF were created. These were not combined in any way. There will be a second reading/public hearing at the June 10 Council meeting. Ordinance 27-19 Authorizing the City Manager to Enter into a Real Estate Purchase Agreement to Convey the Property Located at 5800 Shier -Rings Road to Air Force One, Inc. and Authorizing the Execution of Various Related Documents. Mayor Peterson introduced the Ordinance. Ms. Goss stated that this legislation is a real estate purchase agreement for the proposed conveyance of property at 5800 Shier -Rings Road. The property under consideration consists of a 6.25 acre site improved with a two-story building, consisting of approximately 33,600 square feet. It has both warehouse and office space with an appraised value of $2.7 million. The building currently houses the City Departments of Development and Information Technology. When Engineering moved to the Service Complex, warehouse space opened up in the 5800 Building, allowing lease of a portion of the building to Air Force One. That was approved by Council last fall. Since that time, the City has continued with space planning to determine the best and highest use of City facilities and to create some operational efficiencies, particularly in regard to the newly acquired 5555 Perimeter building. As a result of these efforts, it was determined that the 5800 Building would require a fair amount of renovation in order to meet current and future needs. That determination, in combination with Air Force One's continued need for a larger facility brought about the real estate purchase opportunity for Council to consider tonight. As the proposed purchase price of $2.7 million is in line with the $2.7 million appraised value, and the acquisition of the 5800 Building by Air Force One will enable continued growth of one of Dublin's oldest family-owned businesses, staff recommends approval of the Ordinance at the second reading/public hearing on June 10. She offered to respond to any questions. Ms. Fox recalled in an earlier discussion that the timing of the purchase was to be a little different and was to coincide with the movement of City offices. Is this timing problematic, and what will the impact be on movement of offices? Ms. Goss responded that Air Force One is not requiring possession of the building until April 30, 2020. Ms. Fox stated that the timeline is therefore what was always anticipated. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARR6rr BHDnIF.KG-DAx .OMO "W., May 20, 2019 Mr. Goss responded that is correct. Page 6 of 12 There will be a second reading/public hearing at the June 10 Council meeting. INTRODUCTION/PUBLIC HEARING — RESOLUTIONS Resolution 30-19 Accepting the Lowest and Best Bid for the Signalized Intersection Upgrade Phase 1 Project. Mayor Peterson introduced the Resolution. Mr. Hammersmith stated that on May 2, bids were opened for this project, which will occur at two intersections: Bridge and High Streets, and Emerald Parkway and Coffman Road. This work replaces traffic signal wiring and controller cabinets with all new components, including uninterrupted power supply systems. It also upgrades the pedestrian detection to improve accessibility at those intersections for those with visual or mobility challenges. He noted the project was initially bid on March 12, but the lowest of those four bids received exceeded the estimate and the budget of $210,000 by $53,000. Staff then reached out to the bidders and learned that the interconnect cable part of the bid during construction and how to maintain that was somewhat confusing in the plans. The plans were clarified and the project rebid, producing good results. The lowest and best bid is now from Complete General Construction in the amount of $220,625.60, which is 5.1 percent over estimate but much better than previous bids. Staff anticipates the shortfall can be covered using other budgeted funds. Construction is anticipated to begin in June, with completion date of December 15, 2019. The intersections will remain operational during this work with no interruptions to traffic. Staff has previous favorable experience with Complete General, and recommends acceptance of the bid. Vice Mayor Amorose Groomes asked if staff maintains a running tally of projects that come in over and under budget. As a whole, is the budget versus actual costs of the projects fairly close? Mr. Hammersmith responded that he believes the running total of the project costs does not exceed budget- in fact, it may be under budget as a whole. Staff is currently working on this tally. There are three bid acceptances scheduled for the June 10 Council meeting, plus one in July and one in August. Once the bids are opened next week, staff will have a better sense of the current budget versus actual. Ms. De Rosa asked if any Smart technology will be added with this signal upgrade. Mr. Hammersmith responded that staff is currently working on this. Part of the issue with these intersections is the cabinet size and having space for the Smart technology. Making these improvements now will facilitate the additional infrastructure. Ms. De Rosa asked what that additional infrastructure would be. Mr. Hammersmith responded it would include different detection devices. For Emerald Parkway at Coffman Park Drive, a new type of detection system has been added to the mast arm that provides much better data and improves the signal operation. Ms. De Rosa asked if any Smart technology is in the budget this year to be implemented, or if that will be a 2020 dem. Mr. Hammersmith responded there is an informational memo in this meeting packet regarding this topic. Staff is presently working on implementation. Mr. McDaniel added that the memo referenced focuses on some intersection upgrades, traffic management technology, etc. Staff will provide more detail about these efforts after the summer recess, including potential announcements regarding beta testing with some companies. Vote on the Resolution: Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Reiner, yes. OTHER Frantz Road/Rings Road Neighborhood Commercial Development Project Update Mr. McDaniel stated this is an update regarding the process for this project. Staff continues to work with Daimler Group on the framework for the public/private partnership to develop the City -owned land located west of Frantz Road between Rings Road and Blazer Parkway. The multi -family residential use originally considered is no longer part of the project concept. The fuel station that was considered and discussed in one of the public forums has also been eliminated. RECORD OF PROCEEDINGS Minutes Held May 20, 2019 Page 7 of 12 Alternatively, the development concept now calls for a combination of small office, community park/gathering space, and still continues to contemplate about 38,000 square feet of retail/restaurant space. Staff believes this is responsive to the concerns previously raised by adjacent residents. Staff and the Daimler Group plan to begin the public zoning review process this summer. The site's development will follow the PUD process — the traditional Planned Unit Development process, which is summarized in the packet memo. Staff will also work with Daimler Group to draft a development agreement and terms for Council's review and approval. He anticipates the development agreement will be brought forward after the first informal public review process. He wanted Council to be aware of staffs intent going forward, and welcomed any input. Ms. Fox commented that she is interested in having the opportunity to review some of this material — the architectural drawings, etc. as soon as it is available. Mr. McDaniel responded that he envisions this information would be shared with Council at the time it is presented to the Planning and Zoning Commission as part of the regular process. Staff believes the feedback from the neighborhood has been adequate so that the concerns could be addressed prior to advancing the proposal. The application packet for PZC can be shared with Council at the time it is submitted. Mayor Peterson asked for clarification. Some of the potential multi -family was contemplated by the Dublin Corporate Area Plan, correct? Mr. McDaniel stated that is correct. Mayor Peterson stated that, after all of the negotiations take place with the neighbors, if Daimler ultimately decides not to build the project, the DCAP would be the governing planning document, correct? Any future developer would need to go through the same process as Daimler, correct? Mr. McDaniel responded that the overall DCAP plan would be back in play if another development partner came forward. As a reminder, the City purchased this property and the intent was to garner this residual piece. Half of this piece was leveraged to retain Cardinal Health by building the parking lot as part of their retention incentive. The balance of this piece has the frontage at Frantz and Rings Roads. The idea is to introduce certain amenities within the context of the DCAP. The DCAP does allow for some housing in the area west of Frantz Road. If this project is not approved, housing could be contemplated in this location again by a different development partner. Generally speaking, this proposal has gone through a public input process and the developer has indicated a willingness not to include a residential component — converting part of this plan to commercial office and including a larger park. He noted that there will he a cost to the City for this park, as proposed. This will need to be addressed as part of the development agreement. The other issue is to what extent the City will be willing to leverage land in this in order to provide the amenities in this area that are being requested by the corporate residents. The DCAP focus was to re -set conditions in that area, bringing amenities closer to the corporate campuses currently lacking them. Mayor Peterson stated he wanted to make sure that the Daimler project, if approved, would not modify the Dublin Corporate Area Plan (DCAP). Mr. McDaniel responded it would not. A PUD makes this more of a specialized review process. Ms. Fox stated that for her, she wants to keep apprised as the development proceeds, especially about any costs the City would incur with parkland. She wants to understand any ramifications of the elements of the proposed plan. Mr. McDaniel responded that staff is proposing a PUD process. If Council wants to vary from that process, i.e. reviewing a Development Agreement prior, he needs to know that. He would recommend the concept plan engagement with the public take place prior to the development agreement being considered. If the concept plan is well received, staff would then advance recommendations for a development agreement. Vice Mayor Amorose Groomes stated she supports the review plan outlined in the memo and the public process taking place prior to a development agreement being brought forward. Considering a development agreement prior to the PZC and public review of the concept plan sends a message about Council's intent before the advisory body hears the proposal, interrupting the public process. Mr. McDaniel summarized that Council has indicated they support having the concept plan review prior to any consideration of a development agreement. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting May 20, 2019 Page 8 of 12 Ms. Goss clarified that the schedule proposed includes the informal review at PZC on June 20; then the rezoning/preliminary development plan/preliminary plat to PZC for recommendation; then to City Council for two readings, potentially on August 12 and August 26; then the final development plan and plat to PZC and Council; and finally, the development agreement would be brought forward, potentially on September 9 W all of the steps fall into the sequence outlined. Mr. McDaniel asked for confirmation from staff regarding the development agreement -- that they do not want the flexibility to bring that development agreement forward any earlier and that the developer is also willing to follow the steps as outlined prior to consideration of a development agreement. Ms. Goss confirmed that is correct. STAFF COMMENTS Mr. McDaniel: 1. Reported regarding the Decennial Census Complete Count Committee as discussed at the presentation on May 6. A memo has been provided to Council, including a suggestion of the various entities who should be represented. Washington Township was also suggested as having representation on this committee. Staff wants to hear feedback from Council about next steps in the appointment of members to the Committee. Mayor Peterson noted that Ms. Alutto has expressed interest in serving on this Committee. He asked that staff provide suggested names and a draft resolution for the June 10 meeting. 2. Referenced the Sawmill Road Corridor Study briefing in the packet. This study was initiated in 2015. During the course of the study, it was determined that the planning area would be expanded as partners came forward, including the City of Columbus as well as the Ohio Department of Transportation. The area to be reviewed now extends from SR 161 to Hard Road, including the interchange at 1- 270/Sawmill. A summary has been included in the packet. There are some suggested next steps in the memo to move this study forward. If Council is supportive of these next steps, staff will proceed accordingly. If there are other suggestions, he would welcome hearing them. Ms. Fox stated she would like some clarification about the possible 1-270 crossing as shown on the memo. Mayor Peterson stated that would be from Emerald 8 and would cross over 1-270 to Tuller Road. Ms. Fox stated that she would like access to the study in order to thoroughly review and understand it. Mr. McDaniel stated that staff is suggesting next steps to review the study. The first step is to bring the study forward to Council to present all of the detailed information. Staff is suggesting this be reviewed as an "Other" item on an upcoming agenda. After that, more engagement can take place with stakeholders and property owners, etc. Perhaps an open house would take place to engage residents in general. From there, the study would be completed and the next phase of project prioritization and funding would begin. Vice Mayor Amorose Groomes asked about the potential location of the 1-270 crossing outlined in the staff memo. How much of this study is completed in terms of the location of where this crossing would occur over 1-270? Mr. McDaniel asked Ms. O'Callaghan to respond. Ms. O'Callaghan stated that the general location of the crossing is specified in the study. Vice Mayor Amorose Groomes stated that, essentially, what is proposed is a bridge that is where the exit and entrance ramps begin to flare, meaning a longer bridge than if it were moved farther to the west. Also, there is a great tract of land for a future development site that this road would bisect. She would be interested in learning about staffs input on that specific piece of real estate and if using acreage for the roadway would eliminate possible future development. Ms. O'Callaghan responded that this study is very preliminary with a conceptual alignment and not intended to pinpoint the precise locations —just in that general vicinity where a crossing could be possible. Vice Mayor Amorose Groomes acknowledged there is a landing location needed on the south side of 1-270 and that the land would need to be available; however, she has concern with breaking up one of the largest parcels of land available on the east side of the river. RECORD OF PROCEEDINGS May 20, 2019 Page 9 of 12 Mr. McDaniel noted that staff did not plan to get into this level of detail tonight, but the location as shown is helpful, as there is a residual piece of land not very developable. The layout of this conceptually helps that situation. This map was included for purposes of illustrating some of the things being considered. There is also an intersection improvement at Snouffer/Sawmill that is contemplated in the study, and there are graphics available for that. The goal is to help traffic movement in the entire area. Ms. O'Callaghan added that once a decision is made about whether a crossing in that general vicinity would be pursued, then a bridge type study would follow. It would look at different types and the precise location of the bridge. Vice Mayor Amorose Groomes stated that all indications seem to be positive about a crossing from ODOT's perspective. Mr. McDaniel agreed, noting a lot of good information is included in the study and will be reviewed with the public. He summarized that a briefing on this will be done under "Other" at an upcoming Council meeting. More information on proposed scheduling and engagement processes would be provided to Council after that review at an upcoming Council meeting. COUNCIL COMMITTEE REPORTS Planning & Zoning Commission: Ms. Fox stated that PZC did not meet on May 16. She did attend the Ohio Planning Association conference, hosted by Dublin at The Exchange on Friday. She thanked the Planning Department, especially Nikki Martin who worked on the conference coordination. Shannon Stenberg and Andrew Keeler of ARB both took time away to attend this session. A variety of topics were covered, including the use of mobility devices and how they can be accommodated in streets. There was also discussion of the missing middle housing component, and the need for affordable housing in a variety of styles, shapes and fors. This is a conversation needed about how to bring in a variety of housing styles that would accommodate seniors and singles. Administrative Committee: Vice Mayor Amorose Groomes reminded Council members of the Monday, June 3 midpoint check-in for Council employee evaluations. If there are any topics Council would like to revisit, aside from those circulated at the initial performance review date, she asked Council members to let her know so that they can added to the list for preparation purposes. Community Development Committee: Mr. Reiner stated that the Committee met on May 8 in the afternoon. The members reviewed 480 pages for review in advance of the meeting, and the meeting discussion was very informative. In regard to the Historic District Code update and design guidelines, the review was extensive by the Committee. The Committee is recommending these be provided to ARB for review. The second part of the discussion related to a potential name change for ARB to reflect better the historic preservation aspects of this board's duties. The Bridge Street District market studies were reviewed with consultants Laurie Volk of Zimmerman/Volk Associates and Sarah Woodworth of W-ZHA, LLC. They were both involved at the outset of planning for the Bridge Street Corridor. The great news from this is that these two firms consult with many cities throughout the country, and Dublin is what they talk about as a leading city. They love the Bridge Street Corridor as it is the perfect mix of hotel, business, food, office and residential. Dublin should be very proud of what has been accomplished in the Bridge Street District! Finance Committee: There was no report provided. Public Services Committee: Ms. Alutto stated their next meeting is on Wednesday, June 5 at 3:30 p.m. to review the proposed public art plan. Central Ohio Transit Authoritv: There was no report provided. Dublin Friendship Association: Ms. Alutto stated that the Association will meet tomorrow at 7:30 a.m. Minutes RECORD OF PROCEEDINGS Dublin Citv Council Meeting vns. nnrrav,auo wm, e�a� May 20, 2019 Page 10 of 12 MORPC: Vice Mayor Amorose Groomes reported that the Board met on May 9. There have been several e-mails circulated about funding mechanisms available to support needed projects. She and Mr. McDaniel had their annual meeting with MORPC officials last week and continue to review funding opportunities for projects on the horizon. Logan -Union -Champaign Regional Planning Commission: There was no report provided. US 33 Innovation Corridor Group: There was no report provided. Dublin Arts Council: Mr. Reiner reported that the Sundays at Scioto concerts will begin on Sunday, June 9 from 7-8:30 p.m. with a Boston A Capella group. A very interesting variety of concerts is planned this year. Dublin Board of Education: Ms. Alutto noted they will meet next month. Washington Township: Mayor Peterson noted that Dublin has a rock star present tonight! He recently opened the Washington Township annual report, which pictured Eric Richter, Administrator. He congratulated the Township on a very well done and informational publication. Mr. Richter noted he appreciates the nice comments. In regard to the Census Bureau, Mr. Boyd is scheduled to present to the Township Trustees at their May 28 meeting. Due to the size of the unincorporated portion of Washington Township, it may be more practical and efficient to be part of a larger group. He will share with the Trustees the potential of being part of Dublin's Complete Count Committee and provide Mr. McDaniel any feedback. Dublin Bridges: There was no report provided. COUNCIL ROUNDTABLE Ms. Fox reported: 1. A good public meeting was held on the Monterey planning project with over 50 people in attendance. The residents came with a broad range of thoughts and good suggestions. It was a very productive meeting with many constructive comments. 2. She is part of the Council Chambers addition design committee and found it interesting to talk with the architect about the three options presented for the location of the addition. This was all very conceptual, and the architects will return with some further ideas for utilizing the space in this new building. Vice Mayor Amorose Groomes commented that she appreciated all of the images the architect shared, and all of the thinking. There is a lot to consider in this process. Mayor Peterson agreed, noting it was a very productive meeting, concise, and he believes the building will be spectacular when completed. Vice Mayor Amorose Groomes added that the apparent solution for location was every participant's first pick. Ms. Fox stated that all of the input will be shared with Council. 3. The memo indicates that new kiosks will be coming in the Historic District. When she previously served on the ARB, there was discussion of the City's placement of items like bike racks, benches, planters and kiosks. While they have all been very attractive, she suggested the possibility of having ARB review some of these items. They are all part of the street character and landscape for the District. She suggested that ARB have an opportunity for feedback on such items being added to the District. It will help with continuity and oversight on design principles that ARB excels in. Mr. McDaniel responded that the kiosks are not new— the only new one is near the garage. The focus was to replace and update the map sets in the kiosks. Ms. Fox stated that the ARB is the one unifying body that can review these items. Mr. McDaniel stated that if new elements are added, staff will certainly provide such an opportunity to ARB. Minutes RECORD OF PROCEEDINGS May 20, 2019 Page 11 of 12 Ms. De Rosa: 1. Reported that she had the opportunity to travel for the past 10 days. When she travels the world now, she looks to see what other countries are doing, what Dublin is doing and how similar it is. She visited Malta and London and it was amazing that the Smart City initiatives are everywhere — whether a historical city in Malta or in London. There are lots of conversations on the street about what is happening with Smart City and engaging residents in that. It was very interesting how these cities have taken some of the complex concepts and shared them with residents in a user-friendly way. She has some photos to share. To summarize, cities throughout the world are all doing the same things right now, and her travel experience was an affirmation of the work being done in Dublin and our area. In terms of how we socialize that and engage the residents, there are some interesting things we can do, based on what she learned in her travels. 2. Noted that in regard to our new City Hall and Council Chambers, the City Hall in London is in the heart of everything and is a very interesting space. While visiting a cafe nearby, people encourage visitors to make sure to visit the City Hall, which also serves as a social connection space. Having a City Hall that is a social connection space will return big dividends! Mr. Reiner: 1. Stated he has a funding request to present. He shared slides of two locations in Scioto Park where springs used by Native Americans and early pioneers are still active. The signage in place cautions that the water is not safe for drinking. Is there funding available to have the water quality tested? Most of these divergent streams meet and run to the river. Ms. Fox agrees that these unique spring areas that exist in the City should be tested to determine their water quality. Vice Mayor Amorose Groomes added that the springs in Scioto Park are those that fed the original swimming pool. When that spring water overflowed, it would flow to the river. She agrees with testing the water quality for these springs, as it will be a good indicator of what is in the wells people are drinking from in the community where well water systems are still in use by residents. Mr. Reiner continued, noting the citizens harvest the watercress that grows in the spring areas in the City. It would be good to know if this water is safe. In addition, there is a small gnome residing in the cave as pictured on the slide! It was the consensus of Council to have the water quality testing done for the springs. Ms. Alutto: 1. Reminded everyone of the Dublin library grand opening on Thursday, June 6 at 3:30 p.m. 2. Noted there will also be a 1W anniversary celebration of the Dublin Schools 1919 building at 9 a.m. on Saturday, June 8. 3. Reported in regard to the new street signs in Muirfield that, in general, good feedback has been received from the residents. She thanked staff for initiating this process, and asked about the timeframe for the completion of all of the Muirfield signs. Ms. O'Callaghan stated this is anticipated to be a four-year program for completion. 4. Noted that several residents have requested street sweeping or chipper service through the GoDublin app and people love it! Vice Mayor Amorose Groomes: 1. Congratulated the graduates of the Leadership Dublin program. She and Ms. De Rosa attended the graduation on May 8. 2. Thanked Mr. McDaniel and staff for hosting the Intelligent Community Forum (ICF) in Dublin. It was very interesting and provided great information, and was attended by people from Canada and throughout the U.S. 3. Noted that she attended the Dublin Citizens Police Academy Alumni Association dinner and fundraiser on May 16. Congratulations to them for hosting a great event, which raised monies in support of the Police Department. She appreciates all that they do in support of the Police in Dublin. Mayor Peterson: 1. Noted he has a text asking when the outdoor pools open. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held May 20, 2019 Page 12 of 12 Form 6101 Mr. Earman responded they open on Saturday, May 25. 2. Commented that his daughter graduated from Dublin Coffman High School on Saturday, and he was reminded what a fantastic school system Dublin has. All three high schools are ranked in the top three percent in the country by U.S. News and World Report! What Dr. Hoadley and his staff have been able to do is phenomenal and is much appreciated! 3. Thanks to Interim Chief Paez for the Police Department's hosting of the Police Memorial ceremonies on May 10. Dublin hosts this event annually for all of Central Ohio and the Police officers come from all around the area to attend. Hilliard Officer Sean Johnson lost his life in the line of duty three years ago yesterday, and Westerville Police Officers Anthony Morelli and Eric Joering lost their lives in the line of duty in February of 2018. The ceremonies are very moving, and the name of every officer who lost his/her life in the line of duty is read. These officers are out protecting citizens 24/7, throughout the year. He appreciates the opportunity for everyone to recognize the officers who have made the ultimate sacrifice in the line of duty. , AD PIRNIVIENT T e r�eeking wad adj�ij rnedt :50 p.m. Mayor —Presiding CIff(cer Clerk of Council