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Home My WebLink About10-14-19 Work Session MinutesDublin City Council Work Session Monday, October 14, 2019 Council Chambers Mayor Peterson called the Monday, October 14, 2019Work Session of Dublin City Council to order at 6:02 pm. at Dublin City Hall. Memb,e,rs, p sent were: Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, MsN De Rosi and Ms. Fox. Mr. Keenan and Mr. Reiner were absent (excused). Staff members r)resent.- Mr. McDaniel, Ms. Crandall, Mr. Earman, Ms. Goss, Mr. Rogers, Mr. McCollough, Mr. Stiffier, Chief Paez, Ms. O"Callaghan, Ms. Readler, Ms. Kennedy, Mr. Syler, Mr. Anderson, Mr. Hammersmith, Ms. Burness, Mr. Ashford, Mr. Somerville, Ms. LeRoy, Ms. Richison, Lt. Lattanzi, Ms. Nardecchia and Mr. Krawetzki. Also present were Matt Starr and Bob Hoying from Crawford Hoying, Xen Riggs from The Ohio State University, Doug Iles from Trans Associates and Josiah Huber with DiPerna Advisors. Rropoggd B Park Fieldh , Nate guse,U Mr. McDaniel stated that Crawford Hoying will provide a general update, followed by Ms. O'Callaghan who will speak about the traffic study that is being done. Crawford Hoying will then address the financials, and Mr. McDaniel and Mr. Stiffler will complete the update with the financials from the City"s perspective. Dublin City Council Work Session Monday, October 14, 2019 Page 2 of 8 D ublin City Council Work Session Monday, October 14, 2019 Page 3 of 8 Dublin City Council Work Session Monday, October 14,2019 Page 4 of 8 Dublin City Council Work Session Monday, October 14, 2019 Page 5 of 8 rII% Dublin City Council Work Session Monday, October 14,2019 Page 6 of 8 Ms. De Rosa asked what the revenue growth will be in 2020. Mr. Stiffler stated that the projected income tax growth is 2%. Ms. De Rosa asked for the overall revenue growth number. Mr. Stiffler noted he will check and report back on that. Ms. Alutto asked if the 9.4% increase includes the 27 th pay for 2020. Mr. Stiffier responded affirmatively. Ms. Alutto asked what the percentage increase would be without that 27th pay. Mr. Stiffier stated it would be approximately The budget variance is similar to the 2019 budget. The actual operating revenues versus expenditures show the expenditures to be less than actual revenues. There is an increase in expenditures from 2017 to 2018 and that was due to the capital asset purchases from the General Fund. The purchases included the parcels that would become the OSU medical center, the Thomas parcel, and the Rings Road parcel. r,%I Iklin City Council Work Session UUL; I Monday, October 14, 2019 Page 7 of 8 Dublin City Council Work Session Monday, October 14, 2019 Page 8 of 8 Clerk of Council City Council Work Session Proposed 2020 Operating Budget Rubor 14, xCe 2020 Operating Budget- Committee Observations ^Y General Committee Observations by Category: • Personal seMces • All additional positions and reeassiteatons were preened ontllmrflnnlP,,bd,id®r oppo9tlon b[M1, proposal Aange • CcnVactalServlres • Concern was regeterel by multiple Council mambas about due overall level of contractual •eNeesspoamg e omsde of IT and Pants me prepared bua n re ma spending similar to thnsefeamlon Fiance p;ceiced wants in o� als, Cao�vaauuai Paypas and Otheeundls Professional Sol account to all Council members that rov be due lowest dabs possible concerning due activities that wul be undabby each division. • Offertrustees and Expenses • Mast of due spelling In this category is well Banned Ceax Features, sense Collection, at) �m defu:� cyolacnoly Perreo-act mt in rowan EPAllm®dweeeai wa-a: lean n the short • supplies and (aptal Outlay a • andual manges discussion in committees rearsm on more substantive areas 2020 Proposed Operating Budget - Agenda /wmm 2020 Operating Budget Schedule Review of Process/Timeline Council Committee Comments Overview of Revenues, Expenditures and Fund Balance City Manager's Recommendation Nle 2020 Proposed Operating Budget Operating Expenditures -$95,826,8]0 $ 6,348,857 or7.fl increase over zing Operating Budget a $99 Variance attributable to the following: $50 Personnel polariaed3enefS): 144363526 94% $49 $39 Operating Eyenses: i$1nen25i, Ara% $19 Personnel operating Capital Expenditures Expenditures in 2019 Original Budget a 2020 Proposed Budget Council Committee meetings complete October 14th -Council Work Session -Committee reports and City Manager's recommendation October 28th - Council Work Session - Fallow up November 4th - First Reading/Public Hearing November 18th - Second Reading/Public Hearing %L Budgeted Operating Revenues versus Expenditures $199 o $95 $99 $85 $39 —2020 Proposed Operating Budget $]5 - p9 -Opera inrewound $92923641 $95 Operating Expenditures 95326]]5 $99 Vanance <$2903131, $59 err p �p Nl 4' 1/ Y� 4t' Nry Na dFe Ill —Budgeted Revenue —Budgeted Expenditures Actual Operating Revenues versus Expenditures 2020 uyyp 2020 Operating Budget - City Manager's Recommendation Its Total Operating Revenues —Apual Revenue—Actual s pentlAwes Maintain our current philosophy on budgeting Continue to budget revenues conservatively This allows us to minimize the risk and disruption of needing to make budgetary reductions during the current fiscal year which would be harmful to our ability to provide high quality services. Continue tg budget ezgendiWres high The City does not operate on a spend It Cr lose It mentality, We typically have budgeted high knowing we likely will not be able W exealte on everything (for a variety of reasons). Funds for propcts that have been appropriated but not executed are returned to their respective source. $loo V5 peo $85 get $Js $10 $55 ago $55 pan —supeemi Neraue—ernalNeraue &iv Total Operating Expenditures (Extreme encumbrances) In 2020 Operating Butlget - General Fund Balance Policy %L 2020 Operating Budget- General Fund Balance Policy m S1[n Y®£nd Balance Expenditures Pensom Year End 9a4mce EMentliluB' Parent 2911 $4519911134 $54 see 38fi 828% 2012 $521 PH 415 $5d 242 d2 925% 2912 $520391415 $5d 242329 925% 2013 $5bired i993 &59145415]4 993% do, 2913 &5919391993 $59145415]4 993% 2014 $91 19171944 &5915421533 19]9% 0 2914 $91191]1944 $59,542,533 1019% 2015 $5915591334 $99i991iNe 9]9% V, $71 2915 &5915591334 HOi991isee 9]9% 2013 $55,102,925 $9912111334 955% 0 2013 $5511921925 $dd 277334 955% 2011 HO125537$9919311134 991% 0 2917 $991125153] $99,9311134 991% 2019 $51,212,131 $]9i999iPed 744% 0 2919 $5]12121]3] $]9i999iOdd 744% 2019 Estimate $5414941]21 $74, 402zed 731% 0 2006 2005 2008 2005 2010 2011 2012 2013 2014 2013 2016 2017 2018 2015 2020 2919 ESUrteie $54404 721 $74i402i929 131% IDIDPcrpreel $45Aa11¢45 9rc.". 529% —er]cpGil Erecurn a —Actual iepetltuea 2929 Proposed $4519]11945 $&512391]95 529% 2020 Excluding CIP` $5115111995 $19,1391515 955% u--- — aaa11oota56.5 -l11-tae,ee,i— one emc R. gnme,t-suer; m etr„.n xPddon Eve ]Qgo 2020 Proposed Operating Budget Noteoorthry Items 19. 2020 Proposed Operating Budget Operating Expenditures -$95,826,8]0 f PRIP BP -111 W—vseacol-190pouterl 6utlget Variance st o tate tothe tome bloveng: h Pehowl Sew— anI-son le wo. n o m, $10 Pehowl Sew— Addlaxi saff cII127 Per Food. eight h.s. ase —,Ofd aere 421 aurconval wns .. terreupad Isle a .. i v n, m2x. ,....o—,.. hP se—in R.—h:...o�,.. as, Cha- V arnum six P. OF arsho as, Cha- ReJoe anele, $w 114 terfroup.- 19. 2020 Proposed Operating Budget Operating Expenditures -$95,826,8]0 f PRIP BP -111 W—vseacol-190pouterl 6utlget Variance st o tate tothe tome bloveng: n le $10 ase —,Ofd aere 421 m2x. as xeimnne fiend— Fgend— ymm oneina enpa rzmo Pon—B.s. 9021 Operating Budget—City Managers Recommendation IL 9021 OperaOng Butlget— City Managers Recommendation Fve StraWjic Fours Areas'. Our rallying Point Safety and resilience Eng,ement Fiscal Heath aid Accountability Economic Marty Cusmtrer fovi Ser" �'y'gy 9191 Operating Budget—City Managers Recommendation Proposed Personnel Changes: Pamnn9'. • IF and Pemm ban bberfmmmg add • Prorma N new FT adding Prormaaco 5mirry; harefe boWes of oefomancdda°iwa Contracts IF onn Fired i�lrmf e¢ I ty pa�agedr Succession pin (may r®] aduchonal actuarneards in 3¢O). T�ms ger ess. r tlp0act enployee Gut,d tl Nz On best B dcp qw cot ere e o -A ouniscrem, P :Ponehipelmlaems am aperebe m ma.oroae fatal wses am Maine in an apaoaiate balaroeof Fl Pr and seasonal soft • Maxi Was contact wek/semco m aved adding pemd :oand l ong tam cm6 PNC m aeras PSAs and resources me available on staff • First assess vacant pmglos as 'on Payer fa new or re]aseding pmlmrs. 9191 OperaOng Butlget— City Managers Recommendation personnel • D'" pay is nonreme ing event(eoery 11 yeas— OneCofwillr®Idd $1.On, return m2021 Include One 2d. budget fie pay increases Or Pon union stsuff lignefirts On ons vinus d' d (ax-rhandationa—hon, .11 Rev. wi,do 0.1 112020xn). t SaLbe re o tl burger no II W n,I$25g0 thV I to M,gi burger panlmpl...nation Lo a.lfimtlore of.Jstlng �Pl,� antl Pi to Fi opportunity ry a Oasantl Comp Plan will n®d b ba amentletl stl of,r mtl again In mlb]112O IL 2020 OperaOng Budget —City Managers Recommendation Operations: ront oed, InPoror a[dlo xv p b...is an ro,d Cor anddr Aanging now mmsm • di alw �a9 dservims as a orlmao o I'd sdi prisgh,lpiK�p no it . yra a{Nd d Ca M1 I I M1 h i mi- loyeas prams pro [ $ wd -dlong orm rsuvngmM. Z n o it dBt,, Cotton.,fan. a xIdataanalyro, denuaa. Invema eM1ssl aanal ntananm of Cl areas and dN Cro,t 2020 Operating Budget— Capital Expenditures capital Expend tures- $2120,410 tat 93m or 92%decrease over 2019 Operating Budget 16 2020 Operating Budget— Operating Expenditures 0pedid g End an ditures $37 183 130 $1 14 84 261 14 61 or 42%increase over 2019 Operating Budget an ad .2- all el 12DM 3l 2020 operating Budget —City Manager's Recommendation Offal E>,paldimrea: No cha ge 2020 operating Budget—City Managers Recommenda0on Operating Expendineer be6rgno ltteLa4a[us poo budget I am remmmanone no Aangas to Nroq—sbe gn`x,nt Aangas--onbffival servlms'. Na posers— annoxi s-sary hall help. A dr(,odrownM1 ahmvr�inal �ao�l wa)au.M1aemeen gn r P x ICF Summit rv.pmbl F "`v L Er "Pro or mm maNalobin nggmntpro �m ras a olwaa;rs0 Ma ONsfawnI blal 2020 Operating Budget—City Managers Recommendation Notes—aeafter 2020 for me Rings Road property ($ 1,285,085) N tiors/Nex[Step? No end tg,fr tom. -19 all el lear Bl