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Home My WebLink AboutOrdinance 072-19RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 62205 Ordinance No. 72'19 (Amended) Passed AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2019 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts; and WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered balances in various funds to authorize those funds for debt payments, project -related expenditures and other miscellaneous expenses; and WHEREAS, if any funding is appropriated herein to provide for transfers or advances for debt service, the debt transfer is also authorized as a part of this ordinance. NOW,TH REFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, � of the elected members concurring, that: Section 1. There shall be appropriated from the unappropriated balance in the General Fund the amount of $15,681,200 as follows: City Manager Miscellaneous 10110190-714006 Workers' Compensation $ 100,000 Office of the Director of Development 10110710-701101 Salaries/Wages $ 41000 10110710-701201 Employee Benefits $ 11000 Economic Development 10110740-751010 Economic Development Incentives $ 76,200 Advance 10197290-742623 Advance to Sewer Fund (Debt) $ 11500,000 Advance 10197290-742404 Advance to Capital Improvements Construction Fund (Debt) $ 14,000,000 Section 2. There shall be appropriated from the unappropriated balance in the Accrued Leave Reserve Fund the total amount of $145,000. Of that amount, $125,000 is to be allocated to account 26210210-701205 for accrued leave, and $20,000 is to be allocated to account 26210210-701201 for employee benefits on accrued leave pay -outs. Section 3. There shall be appropriated from the unappropriated balance in the General Obligation Debt Service Fund and the Economic Development Bond Retirement Fund the following amounts in order to make the second half debt payments for 2019 whole: 31090290-763005 Interest —Land $ 26,000 31190290-763005 Interest —Land $ 1 Section 4. There shall be appropriated from the unappropriated balance in the Capital Improvements Construction Fund the amount of $5,000,000 to account 40480430- 735005 for the Riverside Crossing Park construction project (GR133). Section S. There shall be appropriated from the unappropriated balance in the Upper Metro Place TIF Fund the amount of $1,120,000 to account 43280320-735004 for the expenditure related to the construction of the I270/US33 interchange project, SIB Loan (ET141). RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S �{ �jin�acc,n�2-19 (Amended) Passed Section 6. There shall be appropriated in the unappropriated balance in the Emerald Parkway Phase 8 TIF Fund the total amount of $250,000 to account 44180320-735004 for the Bright Road Cul -De -Sac project (ET17T). Section 7. With regard to County Auditor deductions (fees) per the biannual real estate apportionment the following appropriations be made: Bridge Park Block Z 46810290-711001 County Auditor Deductions $ 390 Bridge Park Incentive District 47410290-711001 County Auditor Deductions 409 Section 8. There shall be appropriated from the unappropriated balance in the following Funds the total amount of $41,883 for contractual obligations. Bridge Park Block Z 46810290-719006 Contractual Obligations $ 34,014 BP Incentive District 47410290-719006 Contractual Obligations 7 869 Section 9. There shall be appropriated from the unappropriated balance of the Water and Sewer Funds the total amount of $233,060. Of that amount, $111,510 be allocated to the Water Fund in account 61030330-713005, and $121,550 be allocated to the Sewer Fund in account 62030320-713005 for reimbursements of capacity charges. Section 10. There shall be appropriated from the unappropriated balance in the Sewer Fund the total amount of $346,600 to be allocated to account 62080320-735008 for the Deer Run Sewer Upsizing project (ES179). Section 11. A_ency Funds: There shall be appropriated from the unappropriated balance in the Agency Funds the total amount of $501,000. 9 Y • Of that total, $101,500 is to be allocated to account 80310210-755004 for unclaimed funds — tax refunds; • $191,000 to be allocated to account 80510210-735005 for conditional occupancy; •$21500 toWashington be allocated to account 80510210-755012 for refunds to Washin ton Township; g • $10,000 to be allocated to account 80510210-755007 for commercial 3% refunds to the City of Columbus; • $7,000 to be allocated to account 80510210-755005 for park pavilion and shelter deposits and DCRC deposits, and • $170,000 to be allocated to account 80510210-711004 for sewer tap pY a backs. Section 12. There shall be appropriated from the unappropriated balance in the Central Ohio Interoperable Radio System (COIRS) Fund account 80710210-731000 the amount of $250,000 for a replacement shelter building at the Hard Road tower site. Section 13. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin Revised Charter. RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO �IinanceN72-19 (Amended) r nunce .u. Ps/ed this ayor - Pr4yQing OfVK.`er Passed 00 M4 10-rl-ol 2 0 19. ATTEST: �-{j'(/Z--�Gerk of Council Form 6220S City of Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: November 26, 2019 Initiated By: Matthew L. Stiffler, Interim Director of Finance Melody Kennedy, Budget Manager Re: Ordinance No. 72-19 (Amended) — Amending the Annual Appropriations for Fiscal Year Ending December 31, 2019 Memo Background Ordinance No. 72-19 amends the annual appropriations for the fiscal year ending December 31, 2019 in various funds to provide sufficient funding in certain budget accounts. The first reading of this Ordinance was on November 18, 2019. Since that date, it has come to our attention that the funding request for the Accrued Leave Reserve Fund needs to be increased from $95,000 to $145,000. Subsequently, Ordinance No. 72-19 has been amended in the additional amount of $50,000. Section 2 now requests funding authorization requests of $145,000 for the Accrued Leave Reserve Fund. This Fund, established by the Ohio Revised Code provides for pay -outs to employees at termination of service contingent on eligibility for retirement or departure, minimum years of service and any minimum sick leave balance requirements. The Accrued Leave Reserve Fund is funded through contributions of a percentage of full-time salaries. As was stated during the first reading of this Ordinance on November 4th, the pay -outs for 2019 have increased to a point that additional funding is necessary in order to provide pay -outs that may occur through year-end. Through November 20, 2019, funding included pay -outs for twenty-six (26) employees including six (6) Directors in 2019. As of today's date, there have been twenty-seven (27) employee pay -outs, plus three additional resignations/retirements that have yet to be paid -out that were either not certain, or unknown at the writing of the original Ordinance. one unexpected staff resignation; one Police Officer retirement; one staff retirement date was previously listed as being a 2020 pay -out. That date has since been moved to a 2019 pay -out date. Additionally, there is still a window of time remaining in 2019 for pay -outs for resignations and/or retirements that are currently unknown. The Accrued Leave Fund must have sufficient budgeted appropriations to accommodate any staff departures that may occur during that time. Recommendation Staff recommends City Council approval of Ordinance 72-19 (Amended), amending the Annual Appropriations for the Fiscal Year Ending December 31, 2019, at the second reading and public hearing of the Ordinance on December 2, 2019. City of Dublin Ohio Memo -Ordinance 7219 (Amended) Amending the Annual Appropriations for Fiscal year Ending December 31, 2019 Exhibit A (1) (1) (2) (3) Supplemental Budgeted Beginning Appropriations Estimated Revenues Ending Cash Cash Balance Request Per Expenditures Encumbrances Remaining as Balance After 01 asof 01 Remaining as Remaining as of Supplemental Section Fund Fund Description 11/04/2019 (Amended) of11/20/2019 ofll/04/2019 11/04/2019 Appropriations 2 262 Accrued Leave Fund a 4 162312 4 145.000 4 6.958 4 - 4 - 4 10 354 NOTES: (1) Assumes all budgeted appropna0ons/encumbrances for 2019 are expended. (2) Assumes all budgeted revenues for 2019 are collected. (3)-Fsfima@s ending cash balance without further adjustments In expenditures or revenues for 2019 City of Dublin Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: November 26, 2019 Initiated By: Matthew L. Stiffler, Interim Director of Finance Re: Ordinance No. 72-19 (Amended) — Amending the Annual Appropriations for Fiscal Year Ending December 31, 2019 Memo Background During the first hearing of this ordinance on November 18th, Council raised questions regarding the advances appropriated in the ordinance and how they will impact the General Fund Balance policy. The General Fund Balance Policy requires "the annual appropriations shall be adjusted to ensure that the estimated year-end General Fund balance is no less than 50% of the budgeted General Fund expenditures." It specifies that it will be calculated "by taking the budget year's projected beginning fund balance less appropriations plus anticipated revenue." It also requires "any amendments to the appropriations approved by City Council as part of the annual budget process must comply with the restrictions established in this Policy." The following table details this calculation for 2019 and the beginning of 2020: Month Fund Balance General Fund Expenditures Fund Ballance /o Notes January $56,659,075 $74,384,555 76.2% 2019 budgeted GF appropriations are $74,384,555 February $58,789,449 $74,384,555 79.0% March $56,208,288 $74,843,389 75.1% Ql supplemental increases GF appropriations b $458,834 April $56,768,150 $74,384,555 76.3% May $57,080,828 $74,843,389 76.3% June $59,167,735 $74,884,789 79.0% Q2 supplemental increases GF appropriations b $41,400 Jul $58,915,080 $74,884,789 78.7% August $57,261,585 $74,884,789 76.5% September $60,361,123 $74,884,789 80.6% October $63,302,794 $75,164,789 84.2% Q3 supplemental increases GF appropriations b $280,000 November* $62,326,224 $75,164,789 82.9% Fund balance is 2019 YTD, GF expenditures are budget December* $46,826,224 $75,345,989 62.1% Advances reduce fund balance by $15.5 million Q4 supplemental increases GF appropriations $181,200 Note: GF expenditures will be updated from budget to actual after year end - likely reducing this amount Januar * $46,,3 budgeted GF appropriations are $85,238,765 0.5 Februar * $62 $85,238765 73.1 % million n advances repaid with bond rocee26,224 $15ds * Estimated Ordinance 72-19 - Amending the Annual Appropriations for Fiscal Year Ending December 31, 2019 November 26, 2019 The policy does not specify a period for the repayment of advances from bond proceeds to occur. Staff expects to issue bonds in early 2020 for the advances related to the projects specified in this ordinance as well as the capital projects outlined in the 2020-2024 CIP as being debt funding in 2020 including $6.0 million for the Dublin Community North Pool. Finally, there were some questions about how the advances will affect the excess fund balance transfer outlined in the General Fund Balance Policy. Due to the $15.5 million in advances contained in Ordinance 72-19, the estimated General Fund balance at the end of 2019 will be 62.1% and the Director of Finance will not bring forward a transfer of funds under this policy. Absent these advances, the fund balance would likely have exceeded the 75% threshold requiring the Director of Finance to transfer 25% of this excess to the Capital Improvement Tax Fund. Based on the YTD fund balance and the budgeted GF expenditures the estimated transfer would have been $1.4 million. It is important to note that the 2020-2024 CIP did not anticipate any revenue related to a transfer pursuant to the excess fund balance provision. As Council is aware, the 2020 Operating Budget contains a transfer for $6.5 million from the General Fund to the Capital Improvements Tax Fund for the Shier Rings Road realignment project. Therefore, it is likely that if the advances had not been necessary and the transfer of $1.4 million was required and subsequently approved it would be offset in full or in part by a reduction in the transfer required to complete this project. Typically, this would not be the case, as the City generally does not have transfers from the General Fund to the Capital Improvement Tax Fund programmed into the operating budget. Recommendation Information only. 2