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HomeMy WebLinkAbout11-04-19 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO "a, apr CALL TO ORDER November 4, 2019 Mayor Peterson called the Monday, November 4, 2019 Regular Meeting of Dublin City Council to order at 7:05 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, Ms. Fox, Mr. Reiner and Mr. Keenan. Form 6101 Staff members present were Mr. McDaniel, Ms. Readler, Mr. Stiffler, Ms. Crandall, Ms. Goss, Ms. O'Callaghan, Mr. Rogers, Mr. Farman, Chief Paez, Ms. Burness, Ms. Richison, Mr. Plouck, Mr. Hammersmith, Ms. Rauch, Ms. Husak, Ms. Ray, Ms. Kennedy, Mr. Bishop, Mr. Gracia, Ms. Gilger, Ms. O'Malley and Ms. Cox. PLEDGE OF ALLEGIANCE Lt. Col. (Ret.) Jeffrey Noble, with members of American Legion Post 800 led the Pledge of Allegiance. SPECIAL PRESENTATIONS • Veterans Day — Lt. Col. (Ret.) Jeffrey Noble Mayor Peterson asked Mr. Reiner to read the Veterans Day proclamation to Lt. Col. Noble. After Mr. Reiner read the proclamation, Mr. Keenan presented it to Lt. Col. Noble. Lt. Col. Noble expressed his appreciation for the recognition of Veterans Day and gave a brief overview of the activities and ceremonies planned for Veterans Day. CONSENT AGENDA • Minutes of October 7, 2019 Regular Council Meeting • Minutes of October 21, 2019 Regular Council Meeting Mayor Peterson moved to approve the two items on the Consent Agenda. Mr. Reiner seconded the motion. Vote on the motion: Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; and Ms. De Rosa, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Mayor Peterson stated that he was re -ordering the agenda to hear Resolution 59-19 after Ordinance 53-19 due to Ms. Alutto's need to recuse herself from both discussions. Ordinance 53-19 Rezoning Approximately 33.9 -Acres South of U.S. 33, East of Eiterman Road and North of Shier Rings Road from ID -1, Research/Office District to PUD, Planned Unit Development District (The Ohio State University Wexner Medical Center) for the Construction of up to 550,000 Square Feet of Ambulatory Medical Care, Medical and Office Uses as well as a Potential Future Hospital in Two Phases. (Case 19-055 OSU Medical Campus) Vice Mayor Amorose Groomes sought clarification regarding the conditions and if the conditions were revised to reflect the discussion at first reading. Ms. Husak stated that the conditions were not revised relating to the curbed islands. In reviewing the text, it doesn't speak to them as requirements; however, as more details come forward in the next stage and with the final development plan stage, they will work with the applicant to reflect the discussion held at first reading. Vice Mayor Amorose Groomes stated she would prefer to capture the intent. She is in agreement that if bio swales can be utilized, then she is supportive. She wants to be sure that the only justification for the areas that have no curbs is so that the bio swales can be successful. Ms. Husak stated that she can clarify the language. Mr. Keenan asked for an explanation of a bio swale. Vice Mayor Amorose Groomes stated that it is a method to clean the water before it gets to the storm sewer. By sending the water through a living organism, it will filter out a lot of impurities before it reaches the storm water system. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council November 4, 2019 Meeting Page 2 of 13 Form 6101 Ms. Husak stated that she added language to Condition number 4 to reflect the use of bio swales. Mr. McDaniel asked Mr. Underhill to come forward, representing the applicant, to state whether the intention stated here was correct. Mr. Aaron Underhill, 8000 Walton Parkway, New Alb an�r, came forward and stated he is in agreement with the language in the condition and the intention expressed. Vote on the Ordinance: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Peterson, yes. (Ms. Alutto abstained due to her work relationship with OSU). Resolution 59-19 Approving and Accepting the Plat for University Boulevard Phase 2 Right -of - Way Dedication and Subdivision with a Variance to Lot Size. Ms. Husak stated that this plat creates a right-of-way for the purposes of accessing this site and also creates lots, one of which will be developed with the OSU project. The Planning and Zoning Commission recommends approval of the plat. The regional roadway network that this ties into has been shared with the applicant as well as members of the community over the last few months. Ms. Husak shard graphics illustrating the infrastructure needs throughout the various phases of this project, such as the relocation of the Cosgray Ditch and the roundabouts that will be incorporated. There are no other proposed developments as a part of this plat regarding the other 4 parcels. Ms. Husak noted that all of the parcels are zoned in the West Innovation District and there is a requirement for parcels to be not less than 3 acres in size. There is one parcel that was created as part of this that is residual land that cannot really be developed and is under 3 acres. Because it does not meet the underlying zoning, staff is requesting that Council approve a variance that allows this lot (lot 5) to be created at less than 3 acres. In response to Mr. Keenan's question regarding who is adjacent to lot 5, Ms. Husak stated that Gioffre Companies, Inc. is Ionated to the south. Vice Mayor Amorose Groomes asked for additional explanation regarding the creation of lot 5 and why it wasn't just left as residual land for now. Ms. Husak stated that due to the lot lines and the Gioffre property, it creates a lot. The only other thing that could be done is to make it all right-of-way. Vice Mayor Amorose Groomes asked why it couldn't just be left as right-of-way until a lot is created. It seems a lot will be created when the land acquisition occurs for the balance of University Boulevard. Ms. Husak stated that she isn't sure that would occur. It is just the geometry of the intersection and not that much right-of-way is needed. Vice Mayor Amorose Groomes asked why it is shaped that way. She also asked why we don't have the right-of-way along University Boulevard and why doesn't it front all of Eiterman. Mr. McDaniel stated that this is an interim condition. University Boulevard will eventually be extended to the north and west, but for now it has to tie into Eiterman Road. Ms. Cox stated that Eiterman is being swept slightly to the north and east to the single lane roundabout, so the lot that is created is between the Gioffre property and the roundabout. It could have been labeled as reserve, but it may need to be modified again as University Boulevard is extended to the west. Vice Mayor Amorose Groomes stated that she doesn't want to break our own rules if it is not necessary. Ms. Cox stated that she understands her concern. Mr. McDaniel stated that this could be potentially negotiated as part of a property deal with a neighboring landowner. If the neighbor prefers not to do that, then this has to be held as a separate lot for now. Vote on the Variance: Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes. Vote on the Resolution: Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 November 4, 2019 Page 3 of 13 Held Ms. Alutto abstained from this discussion and vote due to her working relationship with OSU. [Ms. Alutto rejoined the session. The second reading/public hearing of ordinances continued.] Mayor Peterson moved to waive the Council Rules to address Ordinances 54-19, 55-19 and 56-19 together. Mr. Reiner seconded the motion. Vote on the Motion: Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes. Ordinance 54-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.041 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights and a 0.075 - Acre Standard Highway Easement from A.V. Tedeschi and J.C. Tedeschi, located at 5491 Cara Court, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. Ordinance 55-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.110 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights; a 0.040 -Acre Temporary Construction Easement; and a Second 0.010 -Acre Temporary Construction Easement from Vineyard Christian Fellowship at Tuttle Crossing, Located at 5400 Avery Road, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge, Ordinance 56-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.041 -Acre Standard Highway Easement from Brian Rightler and Erica Rightler, Trustees of the Cara Road Trust Agreement Dated June 22, 2018, Located at 6129 Cara Road, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. Vote on the Ordinances: Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes. Ordinance 57-19 Authorizing the Provision of Certain Incentives to Hagerty Insurance Agency, LLC to Induce it to Lease a Facility to Locate an Office and Its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Mr. Gracia stated that nothing changed from the first reading of this ordinance. He introduced Mr. Chris Schlehuber, Vice President of People and Strategy, Hagerty Insurance. Chris Schlehuber, 121 Drivers Edge, Traverse City, Michigan, briefly described the Hagerty Insurance organization. Hagerty Insurance specializes in classic, sport/exotic and enthusiast cars. They do have additional products and services. They hold events around the country. The Dublin office would be their seventh office. They enjoy being active in the communities they are a part of. They have had great growth in the last five years and conducted a national search this year for a location. There was a strong case for the talent pool in this area. This is a culturally rich and vibrant community. Mayor Peterson welcomed him to the Dublin community. Vice Mayor Amorose Groomes asked if he was aware of the Arthritis Foundation car show. She also mentioned the 33 Corridor and these classic cars will be integrated into the smart mobility. He responded that he looks forward to being involved. Mayor Peterson asked if they work with other vehicles or only automobiles. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO i November 4, 2019 Page 4 of 13 Mr. Schlehuber stated they began their business with vintage boats. They do many vehicles, antique tractors and military vehicles. Form 6101 Vote on the Ordinance: Ms. Fox, yes; Mayor Peterson, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Alutto, yes. Mr. Keenan abstained due to his business relationship with Hagerty Insurance. Ordinance 58-19 Determining to Proceed with the Acquisition, Construction, and Improvement of Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (525 Metro Place North, Dublin, Ohio Project) Mr. Gracia stated there have been no changes since the first reading. Vote on the Ordinance: Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes. Ordinance 59-19 Levying Special Assessments for the Purpose of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District, (525 Metro Place North, Dublin, Ohio Project) Mr. Gracia stated there have been no changes since the first reading. Vote on the Ordinance: Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Ms. Fox, yes; Mayor Peterson, yes; Mr. Reiner, yes. Ordinance 60-19 Authorizing and Approving an Energy Project Cooperative Agreement by and Between the City of Dublin, Ohio, the Columbus Regional Energy Special Improvement District, Inc., OH15 Dublin LLC, Viaquest, Inc., and The Columbus -Franklin County Finance Authority, a Special Assessment Agreement by and Between the City of Dublin, Ohio, the County Treasurer of Franklin County, Ohio, the Columbus Regional Energy Special Improvement District, Inc., 525 Metro Place North LLC, Viaquest, Inc., and The Columbus - Franklin County Finance Authority, and Related Agreements, All of Which Provide for the Financing of Special Energy Improvements Projects, (525 Metro Place North, Dublin, Ohio Project) Mr. Gracia stated that there have been no changes since the first reading. Vote on the Ordinance: Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keenan, yes. Ordinance 61-19 Authorizing the Provision of Certain Incentives to Avery Surgery Center, LLC to Induce it to Lease a Facility to Locate an Office and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Ms. Gilger stated that clarifying language has been added to the Economic Development Agreement on pages one and two. She then introduced Dr. Boris Karanfilov, Avery Surgery Center, LLC. Dr. Boris Karanfilov, 6655 Plain City-Georgesville Road, Plain City Ohio, stated that this is a collaboration of ear, nose and throat doctors with eye doctors from downtown Columbus to establish a Medicare -approved ambulatory center for ear, nose, throat and eye surgeries. Mayor Peterson asked about their timeline. Dr. Karanfilov stated that the LLC has been created so they are looking at about an 18 -month timeframe. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Meeting November 4, 2019 Page 5 of 13 Held Vote on the Ordinance: Ms. Alutto, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes. Form 6101 FIRST READING /PUBLIC HEARING — ORDINANCES Ordinance 62-19 Authorizing the City Manager to Execute Necessary Conveyance Documents and to Accept Conveyance of a 0.072 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights from CBJ on High, LLC, from the Property Located at 158 S. High Street, Mayor Peterson introduced the ordinance. Mr. Hammersmith stated that this is a dedication of a public road occupied right-of-way at 158 S. High Street. The property owner is willing to dedicate this right-of-way at no cost to the City. Ms. Fox asked if this was a common situation or if this was a situation specific to this lot. Mr. Hammersmith stated that it is pretty common to own up to the center line of a roadway and actually own the underlying fee. Now, through the platting process, the City no longer has that practice of taking property lines to the center line. There will be a second reading/public hearing on November 18, 2019. Ordinance 63-19 Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue/Cost Comparison System and Establishing a Schedule of Fees and Service Charges for City of Dublin Services, Mayor Peterson introduced the ordinance. Mr. Stiffler stated that 2019 is an inflationary update and next year, a more comprehensive analysis will be completed to update the fees for 2021. This year, a 1.4% inflationary increase was applied to the services. In addition to the inflationary increases, staff recommended a few other substantive increases as follows: • Commercial PACE Projects: currently a fee of $1,000; proposed to increase to $5,,000. This is to absorb some of the legal fees charged to the City to participate. • Planning fees are being modified to better match the modifications that were approved to the Bridge Street Code. Specifically this update would remove the following specific to the Bridge Street District: o BSD Basic Plan Review o BSD Development Plan Review o BSD Site Plan Review o BSD — Architectural Review Board o Remove references to BSD for services that apply to BSD and Historic District The following planning fees are proposed to be modified: o PUD/Concept Plan to Concept Plan o PUD/Pre. Plan Review to Preliminary Plan Review o PUD/Final Dev. Plan Review to Final Development Plan. Mr. Stiffler noted that staff is not modifying the fee associated with minor project review, which is still zero dollars for properties in the Historic District. This is most relevant to small business owners who are requesting planning changes in that area. • Recreation Services Division: the creation of a new "Guest of a Resident Visitor" pass. Residents will have the option to purchase daily passes for their guests based upon the two proposed fee levels: O 5 visits = $40.00 o 10 visits = $80.00 Mr. Stiffler provided an update on the recreation cost recovery policy. Staff is recommending no increase to the fees at this time due to early renewal memberships impacting cost recovery in 2019 and fee increases in recreation services are delayed. Mr. Keenan stated he believes that the PACE increase is helping people to improve their businesses. He stated that the increase should be tiered rather than all at once. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 November 4, 2019 Page 6 of 13 Held Vice Mayor Amorose Groomes asked Mr. Stiffler to explain why he felt the increase in PACE fees wouldn't be a barrier. Mr. Stiffler stated that his intent was to inform Council that this is not just a pass through and that there are costs to the City for these PACE projects. It is up to Council whether or not they would like to recover any cost incurred in this process. If Council would decide to recover some of the cost, his suggestion would be the $5,000 fee. It is also consistent with their policy to subsidize these types of programs as well. In response to Mayor Peterson's question regarding whether or not it could be more than $5,000 or if that was accurate, Ms. Readier stated that the legal costs have been more than that for the majority of the projects. Mayor Peterson stated that they could tier the fees or split the fees to help make up the costs. Ms. De Rosa asked what it costs to execute one of these projects. Ms. Readier stated that it is different for every deal and based upon the assessment being placed on the property. Ms. De Rosa wanted to know what percentage of the "pie" this would be. Vice Mayor Amorose Groomes stated that she believes that the fees are proportionate to the amount that the business is borrowing. Ms. Fox stated that they are trying to repurpose and update these older buildings. It seems like a good return on investment to have these businesses willing to renovate and update. Mr. McDaniel stated that it wouldn't be cost prohibitive to them, but it is about the message you send. He stated there were several ways to look at this; for example, maybe it applies to only new projects, or to a rehab project, etc. He stated that the intent of this proposed fee is primarily for awareness and to have the discussion. Ms. Alutto stated she liked the idea of using a percentage to subsidize. Mayor Peterson stated that his suggestion would be to tell the business what the fees will be so they are aware and then offer to split the fees 50-50. Mayor Peterson moved to amend the current fee structure for PACE projects to be a 500/0 subsidy by the City. There was no second. Ms. De Rosa stated that she would like to know what the cap would be. Mr. Stiffler stated that these costs are on the settlement sheet and then rolled into the financing and payment schedule. If the City were to recover costs, they would be getting a bill that would not be rolled into the financing, which could cause a hardship. Vice Mayor Amorose Groomes stated that she would like to keep the amount at $1,000. Mr. Keenan agreed that it should stay at $1,000. Mr. Keenan moved to leave the fee $1,000.00 for PACE projects. Ms. Alutto seconded. Vote on the motion: Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes. Ms. De Rosa asked how much was added to the fund for the Recreation Center after the change that was made last year. Mr. Stiffler stated that the estimate was that $780,000 would need to be added for the two projects. At this point, the transfer will likely be $525,000, which will occur in January of next year. Mr. Keenan stated that money continues to come into the fund. Mr. Stiffler stated that was correct. He stated that fund balance will continue to grow before any spending occurs on these two projects. In response to Ms. De Rosa's question regarding number of memberships, Mr. McDaniel stated that given the timing of the implementation of the fee increase, people renewed memberships earlier to avoid the increase. Ms. Fox asked if Council could be provided information regarding what the actual costs are for the PACE projects. Mr. Stiffler stated that it will be added to the cost study so that it is reviewed every year. There will be a second reading/public hearing on November 18, 2019. Ordinance 64-19 Adopting the Annual Operating Budget for the Fiscal Year Ending December 3112020n RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting Form 6101 November 4, 2019 Page 7 of 13 Mayor Peterson introduced the Ordinance. Mr. Stiffler provided a presentation (attached hereto and incorporated herein by reference as Exhibit A). Mr. Keenan stated that the actual operating revenues that were below the budgeted operating revenues in 2008 and 2009 were a result of the economic downturn during that time. He stated that he wanted to note that as an example of Council's discretion to act accordingly when needed. Mr. McDaniel stated that he was appreciative of the Council committee meetings about the budget and the time that was invested into the review of the budget. Ms. De Rosa stated that looking at trends has been important through this process. There were some one-time increases such as property purchases or the 27th pay period. She asked if the presentation by Mr. Stiffler included those one-time expenditures. He stated that it did include them. Ms. De Rosa stated that if the trends continue, she is concerned the two lines (expenditure versus revenue) will soon meet. She would like to make sure that we are not putting forth a budget that puts the City in that position. She continues to ask why we don't set the budget based on actual history plus some growth instead of prior budget plus some growth. She would like to see the same chart (provided by Mr. Stiffler) with one time "'puts and takes" in 2019 and 2020 and a chart showing what the budget ask would be if we were looking at an increase over actuals. Is there a revised estimate on what revenues will be for 2019? Is there an estimate of what the expenditure side will look like for 2019? Mr. McDaniel stated that they do not have those numbers for 2019 yet. Mr. McDaniel asked Council where they would put their estimate on revenues going forward — is it on actuals. He asked where Council would put revenue growth next year. Ms. De Rosa stated that the current estimate is against flat revenue, correct? Vice Mayor Amorose Groomes stated that when this was discussed at retreat, there was a goal set of 3% growth in revenue. She is hopeful that we could target the goal that was set. Ms. De Rosa stated that staff is projecting a fairly flat budget. Mr. Stiffler stated that he is projecting 2% up on the revised 2019 budget. The budget for 2020 is conservative. In response to Vice Mayor Amorose Groomes' statement that 2019 actuals through October are up 6.2% from 2018 actuals, Mr. Stiffler stated that was correct. In response to Ms. De Rosa's comment that the 2019 revised estimate is $87.5 million, Mr. Stiffler stated that was correct and has not changed. Mr. Keenan stated that it is a revised estimate. Ms. De Rosa asked what Mr. Stiffler is estimating for 2019. Mr. Stiffler stated that if November and December come in exactly the same as 2018, then he would estimate we would be at $92-93 million in 2019 in income tax revenue. Ms. De Rosa stated that when talking about growth for next year, we need to have a solid estimate for this year. Mr. McDaniel stated that a solid estimate remains an estimate. He added that about 8- 10% of the budget goes unspent. He reiterated that the City always estimates expenditures high. Ms. De Rosa stated that expenses are growing at a faster rate than revenues, so she wants to see the trend line. Mr. McDaniel stated that if you remove the one-time expenses, it would look even better. The City is in the business of providing services. He also noted the growth in healthcare benefits and stated that a commitment has been made to review that in the coming year for the 2021 budget. Ms. Fox stated that it is important illustrate to the public how these charts are developed and monitored. It is important to look at: these charts and trends. She also wants the public to know that Council is very aware of expenditures and continually monitors the budgets. Mr. Keenan stated that past Councils have been diligent to monitor and react accordingly when needed through the budgeting process. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council November 4, 2019 Meeting Form 6101 Page 8 of 13 Ms. De Rosa stated that she is asking these questions in order to know what is impacting the trends. As these lines get closer to each other, we need to understand why that is happening. Ms. Alutto stated that it is important to monitor these trends throughout the year. Mayor Peterson thanked Mr. Stiffler and Mr. McDaniel for all the work that goes into assembling the budget together and monitoring the trends. There will be a second reading/public hearing on November 18, 2019. Ordinance 65-19 Amending Various Sections of Ordinance 15-17 (Compensation Plan for Non - Union Personnel), Mayor Peterson introduced the ordinance. Mr. Rogers stated that this ordinance establishes a few new positions and classifications that were discussed as part of the operating budget review. It also creates a new paygrade as a result of the reorganization proposed. Additionally, this ordinance provides clarification to the process by which non-union employees can cash out sick time at the time of their departure from the City. There will be a second reading/public hearing on November 18, 2019. Ordinance 66-19 Authorizing the Provision of Certain Incentives to Rena issa nceTech,, LLC to Induce it to Purchase a Facility to Retain and Expand its Corporate Headquarters and Its Associated Operations and Workforce, All Within the City, and Authorizing the Execution of an Economic Development Agreement, Mayor Peterson introduced the ordinance. Ms. O'Malley stated that RenaissanceTech is a success story of the Dublin Entrepreneurial Center and is currently operating from 5880 Venture Drive in Dublin. The company is interested in purchasing a new office location to support rapid growth, increase hiring capacity, and provide additional space for new employees. The Economic Development Agreement proposed is a one-time retention grant of $10,000. In consideration of the company's investment commitment, the incentive is contingent upon the company purchasing a building within City of Dublin corporation limits of at least 8,000 SF by January 1, 2020. Additionally, the company is required to obtain an occupancy permit. The project retains sixteen (16) existing employee positions within the City. The Company also expects to create nine (9) new employee positions within the City by December 31, 2021. The City anticipates more than $75,000 in net withholdings over the next three years. Ms. Fox clarified that the retention grant: is given when a property is purchased and the employees are retained. Ms. O'Malley skated that is correct. There will be a second reading/public hearing on November 18, 2019. INTRODUCTION/ PUBLIC HEARING — RESOLUTIONS Resolution 60-19 Establishing a Dublin Veterans Committee. Mayor Peterson introduced the resolution. Mr. McDaniel stated a Veterans Committee did previously exist for a limited period of time. It seems appropriate to establish this committee on a more permanent basis. Staff has received more ideas and suggestions regarding the Grounds of Remembrance and other Veteran recognition initiatives and issues. The purpose of this committee is to vet and monitor such ideas, and is not meant to replace the good works already occurring regarding Veteran recognition and Veterans Day activities. He provided a partial list of appointees and explained how he could envision this committee's work. Mr. Keenan stated that he chaired the Veterans Committee previously, and suggested that any time funds are spent, it may be advisable to have a Council Member chairing the committee to keep the initiatives moving forward. Mr. McDaniel stated that he envisions this committee as being more advisory. All recommendations would come to Council for action. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON. OHIO Held_ Dublin City Council Meeting November 4, 2019 Page 9 of 13 Form 6101 Ms. Alutto thanked Mr. McDaniel for his attention to this and for being so responsive to her request that this occur before the end of the year. Mayor Peterson moved to appoint Mr. Reiner to serve as the Council Liaison on this newly formed committee. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. De Rosa, yes, !lice Mayor Amorose Groomes, yes; Ms. Alutto, yes, Ms. Fox, yes; Mayor Peterson, yes; Mr. Feiner, yes. Vote on the Resolution: Ms. Fox, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keenan, yes, 'dice Mayor Amorose Groomes, yes;. Ms. Alutto, yes; Mayor Peterson, yes. OTHER • The Corners at Frantz and Rings Road - Update Mr. McDaniel stated that this includes updates to provide information to Council in advance of introducing any legislation. lie would welcome any feedback and thanked staff and Daimler for putting this informative presentative together. Ms. Fiusak stated that Planning is preparing to bring forward a rezoning for 13.5 acres on the west side of Frantz road north of Rings Road. The area is part of the Dublin Corporate Area Plan (DCAP), which serves to reposition the Legacy office parks with a goal to create a walkable, mixed-use environment with amenities. The site is shown in the Community Plan Special DCAP Area Plan as MUR, Sub -District 2 (North of Rings), which recornmends corporate office uses with supporting retail services in the interior of the sub -district, and a limited amount of multi -story residential (density not to exceed 30 du/ac) as a secondary use to office. Similar to the OSU project, the Zoning Code has not yet been updated to reflect this District Band the site retains the current zoning of OLR, Office, Laboratory and Research District. All the proposed uses included in this Concept Plan are permitted within the ID -1 District. Due to the timing of this proposal, the applicant and staff have agreed that a rezoning to a Planned Unit Development District (PUD) is the appropriate mechanism to ensure that the needs of the facility can be met. About 70,000 square feet of space in phases will be developed. There are four -subareas proposed: • Subarea A includes the existing storm water management areas as well as a park in the center of the site; and • Subarea B. 1311 132 and 133 are the areas along Frantz that are commercial. Ms. Husak shared some reference images of the proposed architectural character that could be considered in this development:. Ms. Goss provided more detail on each subarea. • Subarea A is about 4 acres of park and open space areas. The City will retain ownership of the park and be responsible for its maintenance. • Subarea 131 runs parallel to Frantz Road and is about 6.5 acres. Staff estimates that there will be 4Y,000 square feet of restaurant and retail space. • Subarea B2 and 63 are dedicated office space at approximately 1.5 acres end 1.3 acres respectively. Ms. Goss stated that this total development will be $15.4 million in improvements to the site. The total cost to the City for the park and all required improvements is $3,365,000. She stated the expectation is that Daimler will begin building infrastructure on the site (Subarea 131) in the year 2020 with approximately $3 million in improvements in 2021, $4 million in improvements in 2022, and $3.4 million in improvements in 2023, totaling $10.4 million minimum project value. The City will be receiving property tax on the full valuation of the improvements beginning in 2024. Staff has taken a conservative approach when calculating the TIF, figuring in the $1.0.4 million minimum project value only. The City would transfer ownership of subareas 131, B2 and 133, as proposed in the development agreement to Daimler Group upon Council approval of the final development plan and all related agreements. Mr. Stiffler reiterated the City's costs relating to the park. The City intends to use $1.6 million in cash in the Rings/Frantz TIF to pay the monthly construction draws. The developer will provide up -front funding for the additional $1.75 million needed. The City will make reimbursement to the developer in the amount of $230,000 per year for ten years. These payments are expected to be made using funds from the Rings/Frantz TIF RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held November 4, 2019 Page 10 of 13 and the new TIF for the site. This project does not impact the 2020-2024 CIP as TIF dollars are being used that are not allocated for any other purpose. Additionally, no debt will be issued for the development of this project. Mr. McDaniel reviewed the steps that would need to be taken for the approval of this project -- rezoning, agreements, creating and modifying TIFs, etc. He also summarized that this is within the DCAP and furthers the goal of providing amenities to the area p g while balancing the comments of the nearby residential areas. Mayor Peterson stated that there has been a great deal of neighborhood feedback that has evolved into the perfect project. He stated that this is what TIF dollars are intended for. Ms. Fox agreed and stated that this is a notable project that is hoped to kick start the renewal of the Metro/Blazer area. She commended the Daimler Group for listening to the residents. She reiterated how important: the buy -in is from everyone. She is articular) I ry . particularly pleased with the architectural style proposed. Using TIF moneyfor the green space ace that willg P draw people in is appropriate. She would like to see thery ace reen s be very usable. g p Ms. De Rosa stated that she knows it has been a lot of work and she is very appreciative. reciative. She believes it is a positive step forward. Mr. Reiner stated he is pleased that there are no apartments. He believes it will increase the vitality of the area. Ms. Alutto stated that the Community Plan focus was appreciated. Vice Mayor Amorose Groomes stated that she would like to see attention to thesep onds to make them viable eco -systems. She is looking forward to programming this ark and g 9 p it will be a wonderful opportunity to open it up for events such as the Fourth of Jul Fishing Derby. y Mr. Keenan asked if there was a crosswalk. Ms. Fox stated there is a crosswalk at Rings and Frantz. Mr. Keenan stated there should be one from Waterford. Mr. McDaniel stated that the legislation will be advanced at the next meeting. g • Community Plan Refresh Ms. Rauch stated that staff has conducted an audit of the Plan androvided a summary ry of updates over the past six years, identified needed updates, additional information to incorporate, proposed timeframe, cost, staff capacity, and reviewp rocess for each chapter. Ms. Rauch provided the following background: • the current Community Plan was adopted on July 1, 2013 and can be found on the City's website in a digital version; • the goal of the Community Plan is to act as the overarching policy guide for the natural and built environment throughout the City; and • it is divided into a series of topic specific chapters related to foundation community character and environment, land use, transportation, community � facilities, historic preservation, fiscal health, demographics, utilities and implementation. Each of these chapters includes an analysis of the existing conditions and future opportunities that translate to implementation strategies. Staff does not anticipate a major update to the Plan as was done in 2007. Shero osed p p how staff would go about reviewing each chapter and when these reviews would take place. She indicated that staff would take the chapters that are in need of review out of order as indicated below. She also provided a timeline. She believes it could take 18-24 months to conduct the review and it would begin in the second half of 2020. The schedule would be as follows: Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 November 4, 2019 Page 11 of 13 Held Community Plan Chapters Timeline Chapters 1-3: Introduction, Foundations, and Community Character and Environment Third or fourth quarter of 2020 Chapters 6 and 7: Community Facilities and Historic Preservation Following completion of Chapters 1-3 Chapter 9: Demographics Following completion of Chapter 6-7 Chapter 4: Land Use Following completion of Chapter 9 Chapter 5: Transportation Following completion of the Chapter 4 Chapter 10: Utilities Following completion of the Chapter 5 Chapter 8: Fiscal Health Following completion of Chapter 10 Chapter 11: Implementation Following completion of all previous chapters Ms. Fox stated that her goal in reviewing the Community Plan would be to have a community conversation. Methods such as surveying, town halls, allowing the public to be involved and offer comment is important. Ms. De Rosa agreed. She also sees opportunities to bring experts from around the region to talk about the trends in retail, transportation, etc. Mr. McDaniel stated that it is a significant undertaking. It is treated as a living document. He appreciated the public involvement suggestion, as that is the spirit of this document and process. Mr. Reiner agreed that updates are needed. Ms. Alutto agrees that it is a living document. Vice Mayor Amorose Groomes stated that she was on the Planning and Zoning Commission in 2007 and it is important that they have a comfort level with the document, as they are ultimately the users of that document. She agrees it should be a living document, but changes are not captured as they occur. The question is how do we make a document be a benchmark and be a living document at the same time? STAFF COMMENTS Mr. McDaniel stated that: 1. In the spirit of Veterans Day, the Monday Morning Update (employee weekly communication) honored the 42 Veterans who serve on staff. He thanked Council for their support of those who serve our country. 2. There will be no November 25 work session, rather there will be a work session prior to the regular Council meeting on November 18 to allow a briefing on the AEP Project. COUNCIL COMMITTEE REPORTS Administrative Committee: Vice Mayor Amorose Groomes stated that interviews were held for the vacancy on CSAC. She will contact all interviewees and the appointment will be made at the next Council meeting. Community Development Committee: Mr. Reiner announced their next meeting is Wednesday, November 6 at 6 p.m. Finance Committee: Mr. Keenan announced that the next Finance Committee meeting is Wednesday, November 13 at 6 p.m. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held November 4, 2019 Page 12 of 13 Central Ohio Transit Authority (COTA): Ms. De Rosa stated that they had their annual retreat last week and a new strategic plan was completed. A lot of discussion was held at the retreat regarding partnerships and working closer with the community. She added that COTA is offering free rides on Election Day to help facilitate people getting out to vote. They are also offering free rides to Veterans on Veterans Day in appreciation of their service. She also shared that the Main COTA office (customer service center) will open later in the month after being closed for two months for renovation. A mobility hub will be opening at the same time to bring partners together to talk about mobility in the future. Mid -Ohio Regional Planning Commission (MORPQ: Vice Mayor Amorose Groomes stated that the next meeting is Thursday, November 7. COUNCIL ROUNDTABLE Ms. Fox: would like to have the joint meeting between Council, ARB and PZC scheduled. She would like to schedule in January, if possible. Ms. De Rosa: thanked staff for the update regarding the roundabout at 161/Riverside. She also asked about increasing the number of leaf pick-ups during high volume period. Ms. O'Callaghan stated that the leaf pick-up is limited to the equipment and staff inp lace. They are trying to work ahead as they finish the zones. They are benchmarking other cities and looking at other equipment that requires less staff on the crews. Overtime scheduling begins next week. There is no discretionary leave being granted at this time. Mr. Keenan: referred to the roundabout update memo, and stated that he is concerned about the crosswalks and would like to see staff to continue to look at that safe issue. isafety He also found t interesting in the Ragan Conference Memo in the Info OnlYpacket that a point was made about attention span and that fewer words are more effective than many. He wished those running for election on Tuesday good luck! Ms. Alutto: appreciated the memo regarding the future of retail. She thanked staff for putting together the Evening of Gratitude. She wished everyone running for office9 ood luck and commended everyone who is willing to serve. Vice Mayor Amorose Groomes: referenced the tree waiver memo in the packet, and stated that the Evergreen trees to deciduous trees conversion on a waiver basis is ag ood idea. She requested that the South High Street Streetscape plan be placed on hold for further discussion. Some of the species selected included crabapple that are susceptible to apple -scab and defoliate in the summer. She would like to discuss that further. Mr. McDaniel stated that it may be too late. He asked Mr. Earman to come forward and offer a status update. He added that he felt confident that staff madeood choices but h g ' e welcomes the discussion. Mr. Earman stated that they did take a lot of time to consider all factors, but he is happy pY to express the concerns to them and see what can be done. Staff was working on it yet this week, so if they have been planted, the trees could be relocated. Mr. McDaniel stated that he is focused on not interfering with the power lines and still creating a nice visual. He stated it is exciting that they are doing the planters also. Vice Mayor Amorose Groomes stated that there should not be two different species of crabapple. The tree canopy contributes more visually than do the buildings. Conversation needs to take place regarding the streetscape in the historic district. She is not in favor of removing the trees if they are already planted; she can wait until the utilities are buried to replace them. She suggested referring the matter to Community Development Committee to discuss further. Mr. McDaniel stated that elevations are intended to be low at this point and there is limited space to plant. Mayor Peterson stated that he would recommend adding this topic to the CDC's meeting agenda for Wednesday, November 6. Mr. Reiner, Committee Chair, agreed to do so. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held November 4, 2019 Page 13 of 13 Mayor Peterson echoed everyone's best wishes to those candidates who are running in the election and encouraged everyone t0 vote. urned at 10:02 p.m.