Loading...
HomeMy WebLinkAbout10-21-19 Council MinutesRECORD OF PROCEEDINGS Minutes o, f Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held CALL TO ORDER October 21, 2019 Mayor Peterson called the Monday, October 21, 2019 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. Form 6101 ROLL CALL Present were Mayor Peterson, Ms. Alutto, Ms. De Rosa, Ms. Fox and Vice Mayor Amorose Groomes. Mr. Reiner arrived at 6:06 p.m. and joined executive session in progress. Mr. Keenan was absent (excused). Staff members present were Mr. McDaniel and Mr. Rogers. ADJOURN TO EXECUTIVE SESSION Mayor, Peterson moved to adjourn to executive session to: 1) consider the employment of a public employee; 2) for preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment; and 3) to consider the purchase of property for public purposes. Vice Mayor Amorose Groomes seconded the motion. Vote on the motion: Ms. Alutto, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes. The meeting was reconvened at 7:04 p.m. Additional staff members present were Ms. Readler, Mr. Stiffler, Chief Paez, Ms. O'Callaghan, Mr. Earman, Mr. Rogers, Mr. Hammersmith and Ms. Weisenauer. PLEDGE OF ALLEGIANCE Ms. De Rosa led the Pledge of Allegiance. SPECIAL PRESENTATIONS • Recognition of Lifesaving Efforts - Chief Paez Chief Paez recognized Mr. and Ms. Curtis Kemp and Officers Rigoberto Quintanilla and Gwen Whittaker for their heroic efforts to help two workers who had been shocked by power lines. Mr. and Mrs. Kemp administered CPR to the injured workers until Dublin police officers arrived. Both injured workers survived their injuries due to the efforts and quick response of Mr. and Mrs. Kemp to help two complete strangers. In acknowledgement of their actions, the Kemps received the Dublin Police Department Chief's Award of Excellence. The two officers each received a Lifesaving Award. Mayor Peterson thanked the four for their heroic efforts and thanked the Chief for bringing this to Council's attention. • Update from the Dublin Convention & Visitors Bureau — Scott Dring, Executive Director Mr. Dring shared an update on three areas that are each a direct result of the additional 10% of bed tax they have received from the City. The three areas are: o Securing meeting/corporate business O "Right Here in Dublin" Campaign o Raining Dublin's profile around the world. Mr. Dring stated that the new meeting business item shows increases over last year. Crowne Plaza announced they will be closing for renovations for 18 months — two years. They will be eliminating their meeting space, which means 32% of the meeting space in the City will be eliminated. They are working to see what can be done. Meanwhile, a new senior level staff member has been added and has shown a great impact. The "Right Here" campaign focuses on what special amenities we have in Dublin and the residents' pride in showing them off. There are two commercials for this campaign -- one targeting millennials and one toward families. Mr. Dring shared some marketing strategies for increasing Dublin's profile. He then noted that they have just undergone the accreditation process and that the DCVB is one of only 20 world-wide that are accredited. He thanked City Council for their support. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held Meeting October 21, 2019 Page 2 of 12 Form 6101 In response to Mayor Peterson's question regarding how many years Mr. Dring has been with the DCVB, Mr. Dring stated he has been with the DCVB for 19 years. Mayor, Peterson stated his appreciation for the hard work of the Board and complimented Mr. Dring on marketing Dublin and what they are accomplishing. Ms. Fox express concern about losing conference space. Mr. Dring agreed that meeting space is important and that they are researching possible solutions, especially for that Monday through Thursday business traffic. Ms. De Rosa complimented Mr. Dring on the `Right Here in Dublin" campaign. Mr. Dring credited Destination Think! as the company responsible. Vice Mayor Amorose Groomes asked if the Place DNA exercise will be done again because she felt it was done exceptionally well. Mr. Dring stated that they plan to do it again in the future. • Safe Schools Week Mayor Peterson invited Kip Witchey from Dublin City Schools to come forward to accept the Safe Schools Week proclamation. Mr. Witchey thanked City Council and expressed his gratitude for the relationship between the City and the Schools. He recognized the contribution of the School Resource Officers to the schools. Also present with him were members of the ACT (Adolescents and Community Together Coalition), which is a student driven group to help students avoid substance abuse. He also recognized members of the Sandy Hook Promise group who work to reduce violence in schools using the 'Start with Hello" program as well as the "Hear something, say something" message. Mayor Peterson agreed that the SROs continue to make a big impact on students at the schools and help in forming the relationship between officers and students. POSTPONED /TABLED ITEM • Review of the City's General Fund Balance Policy Mr. Stiffler stated that the language in Section 7 was discussed at the last meeting. Operationally, the current language requires that the Director of Finance will include this transfer amount in a supplemental appropriation the following year and that City Council may decide to approve or not approve the transfer. Mr. Stiffler stated that staff is supportive of the current language as Council is the deciding body. Ms. De Rosa stated that the memo clarified this coming back as a supplemental appropriation and therefore she questioned if that language should be in the policy itself. Mr. Stiffler stated that the language should speak to the policy and then operationally staff will do what is needed to meet the policy goal. Currently, staff is transferring the amount in a supplemental appropriation, but in the future if other measures are needed to meet the policy goal, then staff would like the flexibility to do that. Ms. De Rosa asked what other measures would be needed aside from a supplemental appropriation. Mr. Stiffler stated he does not know what it could look like in the future, but this is how it is done operationally now. Ms. De Rosa reiterated that she believed the policy needed clarifying language, but as long as the decision rests with Council that is acceptable. Mayor Peterson moved to reaffirm the City's General Fund Balance Policy. Mr. Reiner seconded the motion. Vote on the motion: Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes. SECOIND READING/PUBLIC HEARING — ORDINANCES Ordinance 48-19 Establishing the Location and Amount of Cash on Hand for Change Funds. There were no questions and no changes from the first reading of the ordinance. Vote on the Ordinance: Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Mr. Fox, yes; Ms. Alutto, yes. Mayor Peterson moved to waive the Council Rules of Order to address Ordinances 49-19 through 52-19 together. Ms. Alutto seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO October 21, 2019 Held Form 6101 Page 3 of 12 Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. RE�iner, yes; Mayor Peterson, yes; Ms. Alutto, yes. (The Clerk read the titles into the record.) Ordinance 49-19 Authorizing the City Manager to Execute Necessary Conveyance Documents and to Accept Conveyance of a 0.081 -Acre Fee Simple Warranty Deed for Right: -of -Way, Without Limitation to Existing Access Rights from Gregory Brown from the Property Located at 4321 Bright Road for the Public Purpose of Constructing a New Cul -De -Sac (Public Roadway to be Open to the Public), Constructing Sanitary Sewer Lines, Water Line Extensions, and a Shared -Use Path, Ordinance 50-19 Authorizing the City Manager to Execute Necessary Conveyance Documents and to Accept Conveyance of a 0.074 -Acre, More or Less, Perpetual Public Utility Easement from Daniel L. Trubisky and Susan L. Trubisky from the Property Located at 7130 Grandee Cliffs Drive for the Public Purpose of Constructing a New Cul -De -Sac, Constructing Sanitary Sewer Lines, and Water Line (Extensions. Ordinance 51-19 Authorizing the City Manager to Execute Necessary Conveyance Documents and to Accept Conveyance of a 0.034 -Acre, More or Less, Perpetual Public Utility Easement from Sandra H. Taylor, Trustee from the Property Located at 7143 Grandee Cliffs Drive for the Public Purpose of Constructing a New Cul - De -Sac, Constructing Sanitary Sewer Lines, and Water Line Extensions, Ordinance 52-19 Authorizing the City Manager to Execute Necessary Conveyance Documents and to Accept Conveyance of a 0.035 -Acre, More or Less, Perpetual Public Utiliby Easement from Brian J. Celek from the Property Located at 7129 Grandee Cliffs Drive for the Public Purpose of Constructing a New Cul -De -Sac, Constructing Sanitary Sewer Lines, and Water Line Extensions. Vote on Ordinances 49-19 through 52-19: Vice Mayor Amorose Groomes, yes; Ms. Alutto,, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes. F_I' READING/PUBLIC HEARING — ORDINANCES Ordinance 53-19 Rezoning Approximately 33.9 -Acres South of U.S. 33, East of Eiterman Road and North of Shier Rings Road from ID -1, Research/Office District to PUD, Planned Unit Development District (The Ohio State University Wexner Medical Center) for the Construction of up to 550,000 Square Feet of Ambulatory Medical Care, Medical and Office Uses as well as a Potential Future Hospital in Two Phases, (Case 19-055 OSU Medical Campus) Mayor Peterson introduced the Ordinance. Ms. Alutto recused herself from the discussion due to her employment relationship with OSU. Ms. Husak stated that this Ordinance rezones approximately 34 acres, which includes three parcels, all of which are owned by the City of Dublin. City Council authorized the conveyance of this site to The Ohio State University for the purposes of developing a medical campus in two phases. The site is south of US 33 and north of Shier Rings Road. As part of the updates to the Community Plan, the West Innovation District future land use for this site is designated Research and Development -- however, this part of the Community Plan update is not yet complete. It is currently ID -1, Research/Office District, but after discussions with the applicant, the applicant is proposing a Planned Unit Development District. Phase I is a medical office building and an ambulatory care facility encompassing 250,000 square feet of development. Phase II is the University Boulevard and expands parking and provides for landscaping. RECORD OF PROCEEDINGS Minutes of. Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held October 21, 2019 Page 4 of 12 Form 6101 Ms. Husak stated that staff from Economic Development, Engineering and Communication and Public Information have done public outreach for this proposal. Green open spaces, respite spaces and walking paths were all part of this planning process. The architectural details seem to be in line with what was set out for the West Innovation District. Planning and Zoning Commission reviewed this project on September 19 for the rezoning and recommended approval with eight conditions: 1. That the development text and the sign plan be updated to address the discrepancies prior to Council review, including the correct nomenclature and permitted sizes, permitted lighting and permitted number of secondary monument signs; 2. That the applicant update the development text to clarify that peninsulas may count in the interior landscape requirements; 3. That the smaller trees shown on the plans in the interior landscape areas be permitted on the development text; 4. That the development text be revised to include bio -retention measures, as appropriate in the parking lot areas to aid in stormwater management and provide for irrigation of trees; 5. That the applicant continue to work with Engineering to demonstrate compliance with the stormwater requirements as defined in Chapter 53 to the satisfaction of the City Engineer; 6. The building elements and mechanical equipment areas be screened per Code in the text; 7. That the applicant work with staff to identify areas where new trees are appropriate to reduce the need for future removal during Phase 2 and update the text accordingly; and, 8. That the applicant coordinate with ODOT for necessary approvals to remove any dead, invasive or hazardous vegetation along the frontage. Ms. Husak stated that conditions 7 and 8 would be carried forward to be addressed at a future time. Aaron Underhill, Underhill & Hodge, LLC, 8000 Walton Parkway, New Albany stated he represents the applicant (OSU) and noted this is a culmination of many months of hard work. This is a perfect use for this site from an economic development view as well as a service view for the community. This is an ambulatory care outpatient facility. There are three of these projects in central Ohio currently -- Columbus, Powell and this site in Dublin. The underlying zoning does allow the uses needed, but for future flexibility, they are requesting a PUD. The architecture is very representative of current trends. This will allow additional services to be available to the residents of this community. Dan Like, The Ohio State University, 6717 Brodie Boulevard, Dublin, emphasized the Phase II part of this project. He has heard from public comment that some question whether or not another hospital is needed in Dublin. OSU is making a significant investment in outpatient care and preventive care. Consolidating the various offices that are currently in Dublin will help people have a "medical home" so they do not have to go far or heave town for medical services. Mayor Peterson asked Mr. Like about the timeline was for this project. Mr. Like stated that the site in Columbus will open in summer of 2021. The Dublin site will open in the summer of 2022. Vice Mayor Amorose Groomes stated that she appreciated the applicant requesting a PUD for this development. She inquired about the removal of the curbs in some of the parking lot islands and their location. There have been other curb removals in the City and they tend to be messy. Ms. Husak stated that at this stage of development, they would not have locations for those removals. The intent of the condition is to make sure it is in the development text because it is not something that would typically be allowed. Vice Mayor Amorose Groomes stated that she would not support the elimination of curbed islands, but she would like to support areas in the islands to provide for bioswales. Vice Mayor Amorose Groomes sought clarification regarding the third condition, "... smaller trees shown on the plans in the interior landscape areas be permitted on the development text" - why wouldn't smaller trees be permitted? RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held October 21, 2019 Page 5 of 12 Form 6101 Ms. Husak stated that the condition was intended to reconcile that the plans showed 1- 3/4 inch caliper trees and the development text requires 2 inches. Vice Mayor Amorose Groomes asked which peninsulas are being referred to in Condition 2. Ms. Husak stated that the code requirement allows one to count a certain square footage (150 sq. feet) for a peninsula to count and it must have a tree in it as well. Vice Mayor Amorose Groomes stated she was not sure why this was being discussed at this phase, especially in a PUD. She thought it would be covered later. Ms. Fox stated that Planning and Zoning Commission had a lot of discussion about the parking lot and breaking up the parking lot with landscape uses. Vice Mayor Amorose Groomes stated that she would be supportive of greenways, but they must be large enough to be eco -systems and not just mud. Vice Mayor Amorose Groomes inquired whether or not structured parking was contemplated. Keith Myers, OSU VP Planning, Architecture and Real Estate, 5134 N. High Street Columbus, stated that no structured parking was contemplated. If there were a need to install structured parking, they could do so, but that is not part of the project. Ms. De Rosa inquired about different options for mobility. Mr. Myers responded that there were discussions regarding mobility and expanding the pathway systems on either side. Ms. De Rosa stated that she was thinking of different types of mobility in terms of getting patients back and forth to the facility. Mr. Myers stated they would be supportive of mobility efforts. Mr. Reiner inquired about the relocation of the ditch. Mr. Myers stated they are moving it along the south side as part of the road project. Mr. Reiner asked why there was a reduction in tree sizes. Mr. Myers responded it was to get a mix and create more of a grove and to allow young trees and more mature trees to be planted in one area. Ms. Fox stated that Planning and Zoning Commission talked at length about the landsc=aping and the desire to have a sense of well-being from the moment one approaches the facility. It is part of the wellness statement. This is one of the flexibilities of a PUD, so amenities can occur outside the building as well as inside. Mr. Like stated that rehabilitation space can access outside and rehabilitate in natural condit=ions. There were no further comments. There will be a second reading/public hearing on November 4, 2019. [Ms. P►lutto returned to the meeting.] Mayor, Peterson moved to waive the Council Rules of Order to address Ordinances 54-19 through 56-19 together. Vice Mayor Amorose Groomes seconded the motion. Vote on the motion: Mr. Reiner, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Ms. AI utto, yes, Vice Mayor Amorose Groomes, yes; Ms. Fox, yes. (The Clerk read the titles into the record.) Ordinance 54-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.041 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights and a 0.075 - Acre Standard Highway Easement from A.V. Tedeschi and J.C. Tedeschi, located at 5491 Cara Court, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. Ordinance 55-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.110 -Acre Fee Simple Warranty Deed for Riight-of-Way, Without Limitation of Existing Access Rights; a 0.040 -Acre Temporary Construction Easement; and a Second 0.010 -Acre Temporary Construction Easement from Vineyard Christian Fellowship at Tuttle Crossing, Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held October 21, 2019 Page 6 of 12 Located at 5400 Avery Road, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge, Form 6101 Ordinance 56-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.041 -Acre Standard Highway Easement from Brian Rightler and Erica Rightler, Trustees of the Cara Road Trust; Agreement Dated June 22, 2018, Located at 6129 Cara Road, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. Mayor Peterson introduced the Ordinances. Mr. Hammersmith stated that the Tuttle Crossing Boulevard Extension and Avery Road Improvements project provides for the extension of Tuttle Crossing Boulevard from its current terminus at Wilcox Road to Avery Road, and includes improvements along Avery Road, Wilcox Road, Rings Road, Cara Road, and Cara Court. These three Ordinances represent the last acquisitions that staff anticipates to be before Council for the foreseeable future. There will be a second reading/public hearing on November 4, 2019. Ordinance 57-19 Authorizing the Provision of Certain Incentives to Hagerty Insurance Agency, LLC to Induce it to Lease a Facility to Locate an Office and Its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Mayor Peterson introduced the Ordinance. Ms. Gilger stated that Hagerty Insurance provides insurance for vintage boats and classic cars. This project results in 164 new jobs locating in Dublin by the end of 2023. The Economic Development Agreement proposed is a seven year, 20% performance incentive on withholdings collected and capped at $200,000 over the term of the agreement. Mr. RE:!iner thanked Ms. Gilger for the effort in securing companies from out of state. There will be a second reading/public hearing on November 4, 2019. Ordinance 58-19 Determining to Proceed with the Acquisition, Construction, and Improvement of Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (525 Metro Place North, Dublin, Ohio Project) Mayor Peterson introduced the Ordinance. Ms. Gilger stated they are working with 525 Metro Place North on a second PACE project. This is; a $165,000 project to upgrade elevators and outside lighting. There will be a second reading/public hearing on November 4, 2019. Ordinance 59-19 Levying Special Assessments for the Purpose of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (525 Metro Place North, Dublin, Ohio Project) Mayor Peterson introduced the Ordinance. There will be a second reading/public hearing on November 4, 2019. Ordinance 60-19 Authorizing and Approving an Energy Project Cooperative Agreement by and Between the City of Dublin, Ohio, the Columbus Regional Energy Special Improvement District, Inc., OH15 Dublin LLC, Viaquest, Inc., and The Colunnbus-Franklin County Finance Authority, a Special Assessment Agreement by and Between the City of Dublin, Ohio, the County Treasurer of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held October 21, 2019 Page 7 of 12 Franklin County, Ohio, the Columbus Regional Energy Special Improvement District, Inc., 525 Metro Place North LLC, Viaquest, Inc., and The Columbus- Franlclin County Finance Authority, and Related Agreements, All of Which Provide for the Financing of Special Energy Improvements Projects. (525 Metro Place North, Dublin, Ohio Project) Mayor Peterson introduced the Ordinance. Ms. Gilger stated that this Ordinance addresses the agreements themselves. There will be a second reading/public hearing on November 4, 2019. Form 6101 Ordinance 61-19 Authorizing the Provision of Certain Incentives to Avery Surgery Center, LLC to Induce it to Lease a Facility to Locate an Office and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. (Second reading/public hearing November 4 Council meeting) Mayor- Peterson introduced the ordinance. Ms. Gilger stated that this Economic Development Agreement relates to a new ambulatory surgery center specializing in ophthalmology and otolaryngology surgery procedures. This project would result in the creation of 15 new jobs in the region beginning in 2021 and the addition of at least 7 by the end of 2025. Staff has proposed a five-year, 10% performance incentive on withholdings collected and capped at $11,000 over the term of the agreement. Vice Mayor Amorose Groomes inquired as to whether this would be new construction. Ms. G'ilger responded it would be new construction. There will be a second reading/public hearing on November 4, 2019. INTRODUCTION/PUBLIC HEARING — RESOLUTIONS Mayor Peterson moved to waive Council Rules of Order to address Resolutions 54-19 and 55-19 together. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. De Rosa, yes. (The Clerk read the titles into the record.) Resolution 54-19 Approving the Petition for Special Assessments for Special Energy Improvement Projects Under Ohio Revised Code Chapter 1710. (525 Metro Place North, Dublin, Ohio Project) Resolution 55-19 Approving the Necessity of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (525 Metro Place North, Dublin, Ohio Project) Mayor Peterson introduced the Resolutions. Vote on Resolutions 54-19 and 55-19: Mayor Peterson, yes; Ms. Fox, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Reiner, yes. Resolution 56-19 Accepting an Economic Development Strategic Plan Update for the City of Dublin. Mayor Peterson introduced the Resolution. Deborah Cummings, TEConomy presented the Economic Development Strategic Plan. She described the key facets of Dublin's Economic Development Strategy: • Creating distinctive development nodes; • Streamlining the processes that were in place for development; • After meeting those two facets, nurture the growth of targeted industry clusters; RECORD OF PROCEEDINGS Minutes of . Dublin City Council _ Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held October 21, 2019 Page 8 of 12 • Next, public-private and academic partnerships must be recognized as a key facet to foster and sustain those relationships; and • Finally, Dublin must maintain the high quality infrastructure and quality of place that makes all of this possible. Ms. Cummings reviewed each of the four strategies in the presentation (attached hereto and incorporated herein by reference as Exhibit A). Strate. one: Mr. Reiner asked about the three general areas to develop, and if OCLC was incorporated. Ms. Cummings stated that she considered that as part of the Legacy Office parks. Strategy two: Ms. Fox asked if there was flexibility to adding tactics to these actions. As Council identifies the need to improve process, they want to be able to do that. Strate three: Ms. De Rosa stated that this strategy is the heart of the plan. She does not disagree with anything listed as a tactic. What will be distinctive about this? Ms. Cummings stated that, using IT as an example, what this strategy is really saying is that the City is open to new IT technologies and being that first customer. Allowing some of these start-ups and growing companies to come and grow and being a test-bed for new projects and services. Ms. Die Rosa stated that this makes sense, but she wanted to know how to measure success. Vice Mayor Amorose Groomes stated that outpacing the region is the comment that drove Council to pursue this strategy. The data indicated Dublin was falling behind and was not keeping up regionally. Mr. McDaniel stated that they would be achieving these things through the goal of measurement. Strategy four: Ms. Alutto asked if this strategy speaks to the region or to Dublin specifically. Ms. Cummings stated that this is more Dublin specific. Mr. Reiner stated that if you build the type of housing that CEOs want, they will move to Dublin and then move their business to Dublin because they don't want to drive far to get to their business. Ms. Cummings stated that she has not studied housing specifically as part of these strategies. What she is finding with CEOs is that talent is their number one issue and they have to move to where the talent wants to live. Ms. Fox stated that what may not be addressed here is the amenities and the attraci',iveness of the City. We need to concentrate on amenities and focus on our "DNA" as a City to keep it as a place people want to come to live and work. She would like to see an added tactic to enhance the aspects of what makes people want to live in Dublin. Ms. Cummings agreed and stated that she believes it is addressed in Strategy one. Ms. De Rosa stated that she would like to add public -to -public partnerships. Ms. Cummings stated that when they talked about partnerships, she meant for it to be all inclusive, including public -to -public. Ms. De Rosa would prefer it be called out specifically as an additional action item under Strategy four. Ms. Alutto stated she agrees with Ms. De Rosa. She also believes that Dublin's attractiveness does depend somewhat on its neighbors. Mr. McDaniel suggested using the terms "Sustainable partnerships." Ms. Cummings stated that they can alter language to make it clear. Ms. Fox stated that she would like stronger language about maintaining quality of place. It must always be considered. Mayor Peterson concurred. Ms. Fox stated that it reassures the community that quality of place will always be considered. Ms. Alutto stated that the quality of place should be the common thread that everything is run, though. Mr. RE'iner agreed that, given all the growth in central Ohio, people start evaluating communities to see where they want to be and that is when it really matters. In response to Mayor Peterson's question about revisions and adjustments to this document, Mr. McDaniel asked that staff be trusted to make the revisions to meet Council's requests. Ms. De Rosa asked why there was nothing considered to be critical in Strategy three. Ms. Gilger stated that this is something that they do every day and always focus on as a profession. Mayor Peterson stated that he doesn't like the critical, significant and important levels — he believes it is likely all critical. RECORD OF PROCEEDINGS Minutes of . Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO October 21, 2019 Held _ Page 9 of 12 Form 6101 Ms. De Rosa stated that there is an enormous amount of work to be done here. Is this a stacked ranking or in order of importance? Ms. Gilger stated that this is a citywide strategy, not just an economic development strategy. Ms. Cummings stated that it is important as to how these are defined. What these priorities mean is that if you do the critical things, then the other things will come. There are some strategies/actions that must be done first before the others can follow. Ms. De Rosa stated that if it could be re -worked to say that it is more of a timing issue than importance issue, that would be preferable. Ms. Cummings stated she could simply eliminate the Priority column on the side and just make it about timing. Mr. McDaniel stated that this is the critical path, this is a living document and the critical need could change. Mr. Reiner agreed that there are some items that need to be addressed sooner. Ms. De Rosa stated that she appreciated the well -researched background and trends. Vote on the Resolution: Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Mayor Peterson, yes. Resolution 57-19 Establishing a Task Force to Update the Historic District Area Plan, Providing a Vision for the Future of the District; Defining the Duties, Functions, Duration and Composition of the Task Force; and Authorizing the Engagement of Heritage Ohio to Assist with the Initial Assessment. Mayor Peterson introduced the Resolution. Mr. McDaniel stated that this Resolution establishes the duties, functions, composition etc. as well as authorizing the agreement with Heritage Ohio. He recommended approval of the resolution and then appointing the members at the next meeting. Mayor Peterson agreed that it makes sense to approve the resolution, given the importance of this task force and the importance of the Historic District. Ms. Fox stated that this is a great conversation starting point. She would like this to continue and would like to continue the work on SR161 and the transition area. Vote on the Resolution: Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. De Rosa, yes. Resoll ution 58-19 To Express Support of and To Incorporate Whenever Possible the Mid -Ohio Regional Planning Commission's Smart Streets Policy Concepts, Mayor Peterson introduced the Resolution. Mr. McDaniel stated that the Mid -Ohio Regional Planning Commission (MORPC) has approved a Smart Streets Policy that leverages current and emerging technologies and data to provide a digital infrastructure network in support of transportation project planning, design, and construction. Digital connectivity and data are fundamental to delivering an efficient and complete connection of streets that will improve the quality of life of Central Ohio residents. This is to be the first of its kind in the nation. MORK desires to see Smart Street concepts incorporated into planning, programming, scoping, design, implementation, maintenance, and performance monitoring of all transportation infrastructure and encourages all infrastructure investments within the region to follow their policy. MORK will apply the policy as part of its assessment process to all projects seeking funding through MORK. Ms. De Rosa asked for a couple of examples of what Dublin would be doing differently as a result of adopting this policy. Mr. McDaniel stated there are many kinds of evolving technologies, so it could be anything from autonomous vehicles, smart parking, traffic signalization, etc. He added that it ties back into the Economic Development Strategy that was just adopted. Ms. Fox stated that she understands the need for it and she also understands the funding from MORK. However, she wants clarity on the data sharing. What data is shared across all municipalities? What is Dublin's? Some of this is about public securities such as cameras in neighborhoods. Are there things we haven't discussed adequately? Mr. McDaniel stated that the policy is intentionally vague because data management is still evolving. The subject of data management is constantly being discussed. It is a RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held October 21, 2019 Page 10 of 12 tightly controlled process and discussions continue about protecting data. This is where we need to get to. Ms. Fox stated she wants to be certain that this does not constrain Dublin in some way. She is concerned about public privacy as this comes across to neighborhoods and communities. Residents must understand that we are working to understand impacts. Vice Mayor Amorose Groomes stated that it is important to acknowledge what MORPC is trying to do. It isn't perfect because there are still things that we don't know. But we need i6o capitalize on it so the infrastructure will be in place and the rules will catch up. A lot of work has been done and MORPC does have a privacy policy plan as well. This is more about getting infrastructure in place so that when the technology becomes available, it is deployable. Vote on the Resolution: Ms. Alutto, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes. OTHER • 5555 Perimeter — Council Chambers Addition Update Ms. 0"Callaghan provided an overview of the process leading up to this update for the 5555 Perimeter Road building and the Council Chambers addition. She shared a master timeline of when certain target dates must be met. Dave King, Horne & King Architects, shared the renderings of the new Council Chambers addition. The addition is meant to transition to the existing building, yet still make its own statement. Sharon Hurawitz, Horne & King Architects, provided the renderings and floorplan of the new Council Chambers addition and how it relates to the existing building. She noted some of the features, such as extended parking, green space, and the use of glass. Ms. Hurawitz shared the various elevations. She also shared a video of how the floorplan is arranged. Ms. O''Callaghan stated that this building is located in a standard zoning district and the use is permitted, therefore the project will not be reviewed by the Planning and Zoning Commission. Mayor Peterson complimented Mr. King and Ms. Hurawitz on the work that has been done. Ms. De Rosa stated that it is fantastic. She asked about public input opportunities. Ms. O'Callaghan stated that wanted feedback from Council on the public input piece. Ms. De Rosa stated that she likes the transparency. She would like to open it up to the public for feedback. Vice Mayor Amorose Groomes suggested having Planning and Zoning Commission do an informal review so it would be publicized and could garner feedback. Mayor Peterson stated he wants it to be an open house type of format for Council to introduce the building. Ms. O'Callaghan stated that if the open house is held at the 5555 Perimeter Drive building it needs to occur before mid-December so that it will not interfere with renovations on the existing building. Ms. Fox suggested sharing the information on the website as well. The lobby area and the gallery area become the community's front room, a place for the residents to gather. The hope is that people will find this a comfortable place to be and to have conversation. Mr. Reiner stated Mr. King did a great job tying all the element together. In addition, there are perfect spaces for signage. Mr. King described how the decisions were made in committee very thoughtfully. Mr. Reiner stated that saving the landscaping that is existing is a good idea. Mr. King stated that the bike path will be continued also. Mayor Peterson requested that staff schedule a date and time for a public open house. • Short-term Rentals - Update Ms. RE.kadler stated that the Community Development Committee discussed short-term rentals at their August 20 meeting and directed staff to outline a registration requirement that would apply to short-term rentals that were rented more than 14 nights a year. The purpose was to identify the home being used for this purpose and to create a more systematic way to document community impact. Since that meeting, more concerns have been expressed by residents involving short-term rentals. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council October 21, 2019 Meeting Form 6101 Page 11 of 12 Held Staff recommends that Council refer this topic back to the Community Development Committee to determine whether regulation beyond registration -- up to and including an outright prohibition on short-term rentals after a certain number of nights -- is necessary or advisable. In addition, some inquiries have been received about regulating long-term rentals and there are options available. Staff also recommended that the Committee add this topic to its discussion of short-term rentals. Staff asked that this matter be referred to the Community Development Committee for their discussion at their November 6 meeting. Mayor Peterson moved to refer this topic to the Community Development Committee for further review. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Ms. Die Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes. Warren Fishman, 8577 Turnberry Court, Dublin stated that on his court, there are seven houses and two of them are now Airbnb's. One of the homes had six cars in the driveway all week. He was made aware that there is a third house a block away that is being used as an Airbnb on a full-time basis all winter. Vice Mayor Amorose Groomes spoke from her personal experience of having a short-term rental in her neighborhood. It is very disruptive and she supports sending this matter back to Community Development Committee for review. Mr. Reiner agreed. In response to Mr. Fishman's question, Ms. Readier stated that Upper Arlington has prohibited short-term rentals. COUNCIL COMMITTEE REPORTS Community Development Committee: Mr. Reiner shared the recommendations of the committee regarding two Historic Dublin Fagade Grant applications heard by the Committee on October 9. • 16-22 N. High Street - recommend $15,,000 grant per structure (total of $30,000) • 91 S. High Street — recommend denial of grant application as does not meet the threshold of $10,000 minimum project cost Mayor Peterson moved to accept the recommendations of the CDC. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mayor Peterson, yes; N1s. De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes. NW 33 Innovation Corridor: Ms. Fox provided an update on the following: • Marysville o Going forward with a new water plant on Raymond Road. It doubles the capacity to 8 million gallons a day. o One thousand new apartments are coming into the city as well as a Texas Roadhouse restaurant. • Jerome Township o Hired a new Zoning officer Dublin Arts Council: Mr. Reiner stated that the Arts and Wellness symposium was a lot of fun. Ms. Fox stated that the efforts of the Arts Council was a "home run" for them. Dublin Brid es: Ms. Fox reported that they collected over 300 Halloween costumes for kids in need. They are looking for six "Kindness Council Members" to donate $1,000 in a year's time that would help to defray the Dublin Bridges overhead costs. If anyone is interested, they should contact Jill through the website. COUNICIL ROUNDTABLE M q Friy • Wished Jennifer Readier a Happy Birthday! • Asked what can be done about billboards. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Held Form 6101 October 21, 2019 Page 12 of 12 Ms. Rleadler responded that staff has been discussing this with the consultant drafting the sign code. The City is somewhat limited, but will be as aggressive as possible. In response to Ms. Fox's question about residential for sale signs, Ms. Readler stated that there can be limitations on the size and location for commercial properties. Ms. De Rosa: • Thanked staff for the sidewalk repair information. Ms. Allutto: • Complete Count Committee meeting was held, more committees established and another meeting is schedule for spring. Vice Mayor Amorose Groomes: • Thanked the Rotary and Chamber for hosting Council forums • King Fu Tai Chi Day — well attended and beautiful day. • H DBA Fall Fest Day a success. • Thanked staff for holding the OSU - Shier Rings Drive relocation public meeting. Very well attended. • Two ideas from residents: o Veteran banners o River clean-up - Community involvement day Mayor Peterson: • Miami University visit - he used scooters and enjoyed touring the campus! • Tyler Groomes led Dublin Jerome to another State Golf Championship, and he was the individual champion.