HomeMy WebLinkAbout09-23-19 Council MinutesRECORD OF PROCEEDINGS
Minutes of* Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Form 6101
Held
CALL. TO ORDER
September 23, 2019
Mayor Peterson called the Monday, September 23, 2019 Regular Meeting of Dublin City
Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall.
ROLL CALL
Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa
and Mr. Keenan. Mr. Reiner and Ms. Fox were absent (excused).
Staff members present were Ms. Crandall, Ms. Readier, Mr. Stiffler, Ms. Goss, Chief Paez,
Mr. Earman, Mr. Rogers, Ms. Gilger, Ms. Husak, Ms. Burness, Ms. Richison, Mr.
Hammersmith, Mr. Syler and Mr. Plouck.
PLEDGE OF ALLEGIANCE
Vice Mayor Amorose Groomes led the Pledge of Allegiance.
CITIZEN COMMENTS
There were no citizen comments.
CONSENT AGENDA
Hearing no request for removal of an item from the Consent Agenda, Mayor Peterson
moved approval of the actions for the three Consent Agenda items.
Ms. Alutto seconded the motion.
Vote on the motion: Ms. Alutto, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Keenan,
yes; Vice Mayor Amorose Groomes, yes.
• Minutes of 9-9-19 Council Meeting
• Minutes of 8-5-19 Work Session
• Minutes of 7-29-19 Work Session
SECOND READING /PUBLIC HEARING — ORDINANCES
Ordinance 44-19
Accepting the Annexation of 1.29+/- Acres from Jerome Township, Union
County to the City of Dublin. (Petitioner Darshan Shah; Attorney/Agent for Petitioner
Sanjay Bhatt)
Ms. Readier noted this property is in the proposed annexation area of the Community
Plan and in the Dublin exclusive expansion area, pursuant to water and sewer
agreements with the City of Columbus. Staff recommends approval of the Ordinance.
Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mayor
Peterson, yes; Ms. De Rosa, yes; Ms. Alutto, yes.
Ordinance 45-19
Adopting and Enacting a Supplement (S-46) to the Code of Ordinances for the
City of Dublin, Ohio.
Ms. Readier stated this is a housekeeping measure and the supplement includes
legislation passed by City Council through June 30, 2019 and legislation approved by the
state legislature current through April 11, 2019.
Vice Mayor Amorose Groomes noted that Ms. Fox had sent an e-mail regarding the
property maintenance Code updates. Will that be included in this update, or in a later
one?
Ms. Readier responded that legislation will be brought to Council before the end of 2019,
but has not yet been introduced.
Mr. Keenan asked if the short-term rental legislation is of the same status.
Ms. Readier responded that topic was reviewed by the Community Development
Committee and the legislation will be coming to Council for consideration.
Mr. Keenan noted there has recently been additional citizen input on this topic.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held September 23, 2019 Page 2 of 13
Form 6101
Vice Mayor Amorose Groomes asked if staff is continuing to monitor this. When it was
first discussed at the Community Development Committee, there was a fixed number of
short-term rentals known in the City. It appears that number is growing.
Ms. Readler responded that staff has received reports of others and planned to update
that Fist and bring it back to Council with the proposed legislation.
Mr. Keenan asked if a permit can be required for a short-term rental or a fee charged.
Ms. Readler responded that the Committee recommended registration of short-term
rentals. Any short-term rental property that is rented 14 nights per year or over would
require registration. Some of the feedback has been about only permitting short-term
rentals during that two-week period.
Mr. Keenan stated that any rental over two weeks would be taxable.
Ms. Readler added there are other methods of obtaining the taxes.
Vice Mayor Amorose Groomes stated there was other information presented to the
Committee, including banning short-term rentals altogether. A number of communities
have enacted various legislation regulating these. The information the Committee
received through various websites was there were three to four active short-term rentals
in Dublin. It appears that number may be changing, perhaps necessitating it be looked at
differently.
Ms. Readler added that over the weekend, staff learned of two additional short-term
rental properties. Perhaps Council may want the Committee to revisit the topic, given this
additional information. Staff could bring a memo to Council with options.
Vice Mayor Amorose Groomes agreed with this option, given that the numbers seem to
be growing at a more rapid rate.
Ms. Readler added that some of those uses could be more prevalent at this time of the
year, as well.
It was the consensus of Council for staff to provide an informational memo in October,
with the history of what has occurred, what the options are, and requesting direction.
Vote on the Ordinance: Ms. Alutto, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Mayor
Peterson, yes; Vice Mayor Amorose Groomes, yes.
Ordinance 46-19
Authorizing the Provision of Certain Incentives to Leading Edje LLC to Induce
it to Lease a Facility to Retain and Expand an Office and its Associated
Operations and Workforce, All Within the City; and Authorizing the Execution
of an Economic Development Agreement,
Ms. Giilger stated there are no changes subsequent to the first reading on September 9.
She reiterated that this EDA would retain 19 jobs and create 16 new jobs. The agreement
proposed is a five-year, 18 percent performance incentive on withholdings, capped at
$90,000 and a retention and relocation grant of $76,000. Dave Michels, Chief
Technology Officer of Leading Edje is present to address Council tonight.
Dave Michels, 5555 Perimeter Drive, Dublin stated that Leading Edje is a woman -owned
IT consultancy — he is the sole male partner for the company. The company is comprised
of highly skilled software engineers who solve complex business problems for clients
through custom software. They have been in Dublin since their inception in 2007 and
have drown with the community. He is a Dublin resident and loves the community, and is
excited about finalizing their lease in Bridge Park for the next 10 years.
Ms. De Rosa noted that the organization has earned many accolades in a short period of
time, Which is impressive.
Mr. Michels stated they have been a "Best Places to Work" for 8 of their 12 years and
named in the "Fast 50" for seven of the past 12 years.
Vote on the Ordinance: Ms. De Rosa, yes; Mr. Keenan, yes; Vice Mayor Amorose
Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held September 23, 2019 Page 3 of 13
Form 6101
FIRST READING/PUBLIC HEARING — ORDINANCES
Ordinance 47-19
Amending the Annual Appropriations for the Fiscal Year Ending December 31,
2019,
Mayor Peterson introduced the Ordinance.
Mr. Stiffler stated this is the third quarter supplemental appropriation legislation. Staff
brings forward supplemental appropriations on a quarterly basis. Details of each
requested appropriation are included in the memo. Staff recommends adoption at the
second reading/public hearing on October 7. He offered to respond to questions.
Vice Mayor Amorose Groomes noted that Section 5 relates to county auditor deductions.
She asked for clarification regarding unappropriations and appropriations as listed for
Bridge Park.
Mr. Stiffler responded that when the first half TIF service payments were received, all of
the revenues and expenditures related to those were put into the 457 Fund in order to
close the month and determine the best method to handle all of the new Bridge Park TIFs
that had come online. Subsequently, it was decided that these should be broken out, and
an ordinance was approved to create Block C and split that out for administrative
purposes going forward. This is the clean-up for that activity — taking the appropriation
and the monies out of the 457 Fund and putting it into the appropriate TIFs that have
been created for organizational purposes. The negative appropriation is to remove the
appropriation because the funds are not there any longer — the service payment revenue
and the county auditor deductions were moved.
Vice Mayor Amorose Groomes stated that it is, in essence, an appropriation in the sense
that dollars are being moved from one fund to another — but this is not an additional
appropriation. She asked about Section 4, and if these are additional appropriations for
principal and interest, or are these simply a transfer of funds?
Mr. Stiffler responded that is an additional appropriation for debt service due to the
timing of the debt offering in December of 2018. None of the appropriations were
included in the 2019 Operating Budget, as the annual appropriations ordinance had
already been approved for FY 2019.
Vice Mayor Amorose Groomes summarized that this is based on information learned since
passage of the operating budget late in 2018. Did the City not anticipate this, or did the
City riot anticipate it at this level?
Mr. S1tiffler responded he does not have thorough knowledge about this, and perhaps it
could have been anticipated. He will follow up on this as another debt offering comes
forward late this year or early next year. It is possible that had this bond offering
occurred in January of 2019, there would not have been a payment and no need for an
additional appropriation.
Vice Mayor Amorose Groomes stated that, cumulatively, it is a little over $2.3 million and
is a large number for additional appropriations.
Mr. Stiffler added that it would have been planned in the capital budget, but was not
included in the operating budget. He is not certain why that occurred, but he believes it
relates to timing. He understands the point she is making.
Mr. Keenan stated that it is really a timing issue.
Vice Mayor Amorose Groomes stated that it is important to have those appropriations in
the operating budget going forward. It is not a large number in the CIP, but in the annual
operating budget it is substantial and different decisions may have been made with
knowledge of this $2.3 million need.
Mr. Keenan reiterated he believes it was a timing issue and staff will provide more
information at the next reading.
Ms. De Rosa stated that, in a related matter, at the Finance Committee there was
discussion about the timing of the Operating Budget review. A goal was to do that review
earlier this year, so this may be the consequence of having an earlier review and
approval.
Ms. Alutto recalled there was discussion about the bond issuance timing. The issuance
was anticipated, but not the exact timing.
Vice Mayor Amorose Groomes stated that her point is that the City should have put a
placeholder in the operating budget for such contingencies.
RECORD OF PROCEEDINGS
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BARRETT BROTHERS - DAYTON, OHIO
Held September 23, 2019 Page 4 of 13
Form 6101
Ms. De Rosa asked about Section 1, economic development incentives. How does the City
typically budget for these, or are they not budgeted?
Mr. Stiffler responded that, typically, staff budgets for all the incentives paid out every
year on rebates for existing agreements. In March, when that calculation is done, some
percentage of the companies will not meet their target withholdings, creating a balance
of monies that can be utilized. Typically, that unused balance is adequate to coverage the
retention location incentive grants that occur in a same year cycle. As Council approves
those, in 2019, staff typically uses those income tax rebate monies not needed to pay for
location incentive grants. This year is the first time the balance in that account was not
adequate to cover the retention location incentive grants authorized. When incentives are
approved that take place in the same calendar year, the only other option available is to
bring back a supplemental appropriation for the additional funding.
Ms. De Rosa stated that some of those payments are indicated to be up to a year from
the time they are warranted. Do we anticipate that more will occur in 2019" requiring
another supplemental appropriation?
Mr. Stiffler responded that if another EDA comes through in the last quarter, they would
likely not meet their retention location incentive this year and the unearned rebate money
from 2020 would be available to pay that. If not, a supplemental appropriation would be
brought forward in the third quarter of 2020.
Ms. De Rosa asked about Section 6 where a reserve fund is mentioned. She does not see
a debt service reserve fund listed. Are the numbers inclusive of a reserve fund and how
much is that reserve fund?
Mr. Stiffler responded those relate to the Bridge Park Development Agreement. The debt
service reserve fund is the first part of the "waterfall." All of these payments enter into
the waterfall. The reason this mentions the reserve fund is that is the part of the waterfall
currently active.
Vice Mayor Amorose Groomes noted there was a $44,360 appropriation for Wi-Fi services
for the Irish Festival. Has staff explored the costs for a permanent solution to this issue?
It appears funds are included in the 2020 Operating Budget to continue that service.
Ms. Crandall responded that several solutions have been explored, but she will need to
check: with IT regarding the status.
Vice Mayor Amorose Groomes stated this is a large number. She is aware of the individual
service providers at the Festival wanting to ensure that customers had Wi-Fi coverage. It
seems the City is bearing the lion's share of this expense for individual customers to have
better Wi-Fi service at the Festival.
Ms. Crandall added that running fiber through the entire Coffman Park is not a small cost.
She believes that cost estimates are available for this project.
Ms. Alutto stated that was discussed previously, including some of the difficulties in
working with the Wi-Fi providers in terms of finding appropriate tower locations for
permanent installation. Running fiber is very expensive. It would be helpful to have a
follow-up, as this discussion has been ongoing.
There will be a second reading/public hearing at the October 7 Council meeting.
INTRODUCTION/PUBLIC HEARING — RESOLUTIONS
Resolution 48-19
Accelpting the Lowest and Best Bid for the 2019 Storm Structure Maintenance
Program.
Mayor Peterson introduced the Resolution.
Mr. Hammersmith stated that two bids were opened on September 3 for the program.
This year's program included 66 deficient structures. The Engineer's estimate for the work
this year was $166,000, and funds are budgeted in the CIP from the annual storm water
maintenance capital funds. Columbus Asphalt Paving submitted the lowest and best bid in
the amount of $145,519, which was approximately 12.34 percent less than the estimate.
This work will commence in October and is expected to be completed by the end of
November. The map in the packet showed the specific locations for the work. Staff will
ensure appropriate traffic control is in place as well as appropriate site restoration as
necessary. Previous experience with the company on past projects has been very good.
Staff recommends Council approval of Resolution 48-19.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO Form 6101
September 23, 2019 Page 5 of 13
Held
Vice Mayor Amorose Groomes noted that the map indicates for regions 4, 5 and 6 that
about 50 of the 60 culverts are located in essentially one neighborhood. Was there a
catastrophic failure in the construction?
Mr. Hammersmith stated that what has been observed in the past when there is such
clustering is how the storm inlets were shimmed up. Probably 20-25 years ago, cinder
brick was used to shim up the structures and they disintegrated as a result of salt. The
City no longer allows cinder brick to be used, but a polyethylene material is used to shim
up the grates themselves.
Vice Mayor Amorose Groomes asked how many more clusters like this exist.
Mr. Hammersmith responded this will continue to be seen, but will begin to reduce as the
construction practices were changed in 2003-2004.
Ms. De Rosa stated that this involves structural maintenance, and not the water itself,
algae, etc., correct?
Mr. Hammersmith responded this is purely structural maintenance.
Vote on the Resolution: Ms. Alutto, yes Vice Mayor Amorose Groomes, yes; Mayor
Peterson, yes; Ms. De Rosa, yes; Mr. Keenan, yes.
Resolution 49-19
Approving and Accepting the Plat for the Hamlet on Jerome Subdivision,
Mayor Peterson introduced the Resolution.
Ms. Hlusak stated that the Planning & Zoning Commission approved the plat in March of
2019. Council had seen this as a rezoning for new lots off of Roma Drive and Hamlet
Court. These homes are planned as cluster and empty nester targeted. More details were
provided for the review of the final development plan that was approved by the
Commission. The south end of the property includes the existing estate lot that the
developer is retaining for his family's own use. There are no conditions, and all the items
discussed at preliminary plat have been addressed with the final development plan.
Vice Mayor Amorose Groomes asked about Lots 11 and 5 driveway access. Will that be
off of Roma Drive or Hamlet Court?
Ms. Husak responded that this will be determined as part of permitting. For Lot 11, it will
likely be Hamlet Court as the cluster mailbox is located on Roma. Mr. Hammersmith
indicated that Lot 5 driveway access also will be off Hamlet Court.
Vice Mayor Amorose Groomes noted a correction to the text in the resolution, which
should indicate approval and acceptance of the Hamlet on Jerome subdivision.
Ms. Husak responded that language will be corrected before it is signed.
Ms. De Rosa stated that when this was previously reviewed by Council, there was a lot of
discussion about the walkway and paths around the pond and making it usable. The
Planning & Zoning Commission minutes reflect that significant progress was made toward
that. ':he asked for an update on the layout of the walkway around the pond.
Ms. Husak responded there is not a formal walkway around the pond, because it was not
feasible from an engineering standpoint. There are benches and stone outcroppings that
are on what would be the north side of the pond nearer the cul-de-sac.
Ms. De Rosa stated she recalls that the pond was discussed as an amenity for the
subdivision. Were pathways to the pond then constructed?
Ms. Husak responded not at this point.
Vice Mayor Amorose Groomes stated that when Council last reviewed this, there was a
pathway coming off Hamlet Court headed down to the pond and stone outcropping and
benches at the terminus, coming off of Hamlet. There were to be some other benches
around the pond, but people would have to walk in the grass and not on a path.
Mr. Keenan recalled that there were engineering issues with having a path as desired
around the pond.
Ms. De Rosa stated she does not recall if the walkway to the pond amenity was a paved
walkway.
Ms. Husak responded that it was finalized at PZC as part of the final development plan,
but she does not recall if it was paved or crushed stone.
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Minutes of Dublin City Council n Meetig
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September 23, 2019 Page 6 of 13
Held
Ms. De Rosa asked for confirmation that staff believes that the pond has been made an
actual amenity.
Ms. Husak responded affirmatively, to the extent that could be done given the water
level.
Vote on the Resolution: Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice
Mayor Amorose Groomes, yes; Ms. De Rosa, yes.
Form 6101
Resolution 50-19
Approving and Accepting the Plat for the Hawk's Nest Section 2-1 Subdivision.
Mayor Peterson introduced the Resolution.
Ms. Husak stated this request came from a property owner who has purchased this home
and wanted to add a deck to the rear. The owner was denied a permit, due to the
existing no -build zone. She shared a site plan, showing the existing no build zone as a
red dotted line, and the proposed no build zone as the green line. This meets all
applic..able zoning requirements. Staff is not certain why the existing no -build zone was
drawn as it is, and could find nothing in the records. The Planning & Zoning Commission
reviewed this and recommended approval at the August meeting.
Mr. Keenan noted that a number of these situations have been brought to Council's
attention. The City needs to do a better job on the front end. There was a property
Council members visited where the back door step was on the no -build zone. No house or
plat should be approved that way, which precludes having a back deck or patio.
Ms. Husak responded that, often, this cannot be anticipated as the owner or builder picks
a lot for the home placement. The permitting staff typically puts a note on the plat that
nothing can encroach past the no -build zone line.
Mr. Keenan stated that, unfortunately, buyers do not read the plat. It seems incumbent
upon the builder/developer to inform the buyers about the footprint of a house on a lot
and how that may limit options in the future.
Ms. De Rosa asked staff if other homes in the subdivision have similar issues.
Ms. Husak responded that there was not another house in this subdivision with this
unique circumstance.
Vice (Mayor Amorose Groomes stated it was her understanding that the no -build zone on
this home was different than for the surrounding homes. However, there was not an
illustration included that shows the no -build zones for the surrounding homes. Could she
comment regarding the no -build zones for the adjacent parcels?
Ms. Husak responded that part of this relates to the shape of this particular lot, with an
anglE, as it comes to the south and then east. The eastern property line has a no -build
zone that is approximately 50 feet toward the rear. For the Commission review, the
existing plat for Hawk's Nest was included; but she is not certain if this was in the Council
packE:t.
Ms. Crandall stated that staff will follow up on that.
Vice l\layor Amorose Groomes stated it appears from the illustration that the green line,
where it meets the black line on the lower right-hand side, will result in a jog being
created and the no -build zone will come north and then continue east. She believes a jog
to thE� line is not desirable. If the no -build line came to the 62 measurement on the map,
to match with the neighbor's no -build zone, would that permit a patio to be built in the
backyard? It is a consistent no -build zone across the entirety of that area, so changing
this one would create a jog in the line. This should not be done, as it is similar to spot
zoning. She does not want to create a jog in the no -build zone, but does want to facilitate
the property owner's construction of a patio in order to enjoy their back yard. She does
not want to make a policy about adjusting the no -build zone lines going forward.
Mr. Keenan stated that this cannot be solved without viewing the maps of the adjacent
properties.
Ms. Alutto noted she would like to at least see lot 111 and lot 103, and would prefer to
see the entire no -build zone line along that road. Moving this no -build zone line further
down along the line between lots 111 and 102 results in lot 111's no -build line being in a
completely different spot and not continuous.
Mayor Peterson cautioned about the unintended consequences that may come as a result
of this decision. There could be a few properties in Hawk's Nest with no -build line issues.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
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Held _ September 23, 2019 Page 7 of 13
Form 6101
In the other case mentioned tonight by Mr. Keenan, the property owner had already built
on the no -build zone and then requested approval. The situation tonight involves a
process for an exception or modification, and the property owner has followed the
established procedure and obtained approval from PZC. If Council wants to go back and
modify the no -build zones, where does that stop? It makes sense to him to address this
case by case, dealing with the exceptions versus trying to resolve all of the potential
futurE� problems.
Mr. Keenan noted that lots 103 and 101 have plenty of depth. The issue is with the
angular lot. He would support addressing this as an exception case.
Vice Mayor Amorose Groomes stated she is in favor of squaring off the line and making it
consi:5tent with the adjacent property.
Mr. Keenan asked who drew the modified lines as requested.
Ms. Husak responded that the property owner's surveyor did.
Vice Mayor Amorose Groomes asked if staff could find out from the property owner what
amount of space they actually need for a deck.
Ms. Husak stated that, ultimately, what staff believed made sense is there is a 50 -foot
setback required from the right-of-way of Avery Road and so staff accepted the line being
drawn as proposed.
Ms. Die Rosa pointed out lot 98 and its property lines. There is quite a variation across the
lots.
Vice Mayor Amorose Groomes would like the no -build zone lines to match up, lot to lot;
otherwise, it is confusing and there will be future enforcement issues with swing sets, etc.
in the no -build zone. It should be fair and equitable across the neighborhood.
Ms. Crandall suggested that this Resolution be postponed to October 7 to allow time for a
closer, look at adjacent properties and no -build zones within the area.
Mayor Peterson stated that in a sense, lot 102 will be penalized by having this issue
postponed for two additional weeks. There may be a construction timing issue involved.
Vice Mayor Amorose Groomes agreed.
Ms. Husak added that the property owner is ready to submit their permit tomorrow.
Ms. Crandall stated that Council can make a decision on this one tonight, and staff can
review the other properties in the area and bring that back to Council.
Ms. Alutto agreed.
Mr. KE�enan acknowledged the property owner has gone through the established process
to obtain approval.
Mayor, Peterson stated the City is now aware of the issue. Can no -build zones be adjusted
by Council, or does the property owner have to submit an application to change it?
Ms. Readler stated that no -build zones are typically consistent throughout a subdivision.
In the other case mentioned tonight, there was a zoning requirement in the text for the
no -build zone. In this case, it is a straight -zoned district and the lots are a little more
individualized.
Mayor Peterson stated that the only request for an adjustment to the no -build zone in
front of Council is this one.
Mr. KE%enan suggested calling the vote.
Mayor Peterson asked if there is also a way to revisit the issue regarding the no -build
zone lines in the subdivision.
Ms. Crandall stated that staff will review this issue.
Ms. Df� Rosa asked if the permit the property owner is planning to submit tomorrow will
fit on tLhe lot, regardless of the two potential ways the line can be drawn.
Vice Mayor Amorose Groomes clarified the line could be aligned with the neighboring
property as she has suggested, or do they need the larger amount of property for the
construction?
Ms. Husak clarified that the squaring off would be the bottom of the green line.
[Council demonstrated on the screen where the line would be drawn.]
Ms. Husak responded that she assumes it would be adequate, but she cannot speak on
behalf of the applicant and did not request they be present.
Mayor Peterson called for the vote on the Resolution.
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Minutes of Dublin City Council Meeting
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September 23, 2019 Page 8 of 13
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Form 6101
Vote on the Resolution: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. De
Rosa,, yes; Ms. Alutto, yes; Mayor Peterson, yes.
Vice Mayor Amorose Groomes commented that Council needs to have the entire picture
of the no -build zone lines versus looking at only the immediately adjacent properties in
making such a decision.
Mr. Keenan added that the City needs to do a better job on the front end, anticipating
thesE, kinds of issues.
Ms. Alutto added that the builder for the deck should have provided information about
the amount of space needed for the deck and whether the line could be drawn
differently.
Ms. Husak noted that, currently, staff does ask developers to demonstrate what house
can actually fit on a smaller lot.
Mayor Peterson moved to waive Council Rules of Order to address Resolutions 51-19 and
52-19 together.
Ms. Alutto seconded the motion.
Vote on the motion: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr.
Keenan, yes; Ms. Alutto, yes; Ms. De Rosa, yes.
Resolution 51-19
Adopting a Statement of Services for a Proposed Expedited II Annexation of
11.0 Acres, More or Less, from Washington Township, Franklin County, to the
City of Dublin. (Applicant MC Shier Rings LLC)
Resolution 52-19
Adopting a Statement Regarding Possible Incompatible Land Uses and Zoning
Buffer for a Proposed Expedited II Annexation of 11.0 Acres, More or Less,
from Washington Township, Franklin County to the City of Dublin, Ohio as
Required by Section 709,023(C) of the Ohio Revised Code. (Applicant MC Shier
Ri ng�; LLC)
Mayor Peterson introduced the Resolutions.
Ms. F;eadler stated that this annexation petition was filed with the Franklin County
Commissioners on September 11 as an Expedited Type II annexation. Under this process,
the City must, within 20 days of its filing, adopt a resolution stating what services that the
City would provide to the area upon annexation, as well as a resolution relating to land
uses and zoning buffers. Resolution 51-19 lists all of the services Dublin can provide to
the property upon annexation. Resolution 52-19 provides that, if the property is
developed in a manner that is inconsistent with any adjacent township property, the City
will ensure that the appropriate buffers are included. Under Dublin zoning code, the
territory is automatically rezoned to the R -Rural District upon annexation. It is the
applicant's intention to file a rezoning to a Planned Development District to develop
singlE�-family housing, which will be consistent with the surrounding residential
development that is in both Washington Township and the City of Dublin. The property is
in the proposed annexation areas of the Community Plan and is in Dublin's exclusive
expansion area per the water and sewer agreements with the City of Columbus.
Staff recommends approval of both resolutions. She offered to respond to questions, and
noted the applicant is also present.
Vice Mayor Amorose Groomes noted that the property would come in as R -Rural land
use, but the memo references the Community Plan, which may incorporate a variety of
single and multi -family dwellings, generally in larger projects intended to provide a mix of
housing options, and transition from existing single-family neighborhoods at a typical
density of three dwelling units per acre. Do we have an idea of the density that they
contE�mplate for the single-family homes?
Ms. Peadler noted the applicant can respond to that question. They have had preliminary
meetings with staff, and she understands the target market is empty -nester housing.
Michael King, 5884 Dunheath Loop, Dublin stated they are proposing annexation and
rezoning to 34 single-family lots on approximately 11.4 acres. They will cater to the
mature audience with three lots to the acre; extremely high end exterior elevations;
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Form 6101
modE,rn farmhouse style; metal roofs; stone foundations; and high end interior finishes.
ThesE: include cased jam windows, granite countertops, energy efficient housing catered
toward wealthier, mature adults — empty nesters.
Mr. Keenan asked the approximate square footage and price range.
Mr. King responded there will be a ranch at 2,200 square foot; first floor master at 2,600
square foot; two ranches in the low 2,000 square foot; split level; and a two story with
first floor master plan.
Vice Mayor Amorose Groomes asked if this will be age restricted.
Mr. King responded that is not planned.
Vice Mayor Amorose Groomes asked if there is open space planned, given the 34 units on
11.4 acres.
Mr. King responded there will be 20 percent open space, walking paths throughout and
two retention pond areas.
Vice Mayor Amorose Groomes commented that the HOA will be responsible for those
retention ponds, correct?
Mr. King responded that is correct.
Vote on Resolutions 51-19 and 52-19: Vice Mayor Amorose Groomes, yes; Mr. Keenan,
yes; Ms. Alutto, yes; Ms. De Rosa, yes; Mayor Peterson, yes.
Resolution 53-19
Declaring Certain City -owned Property as Surplus and Authorizing the City
Manager to Dispose of Said Property in Accordance with Section 37.07 of the
Dublin Codified Ordinances.
Mayor Peterson introduced the Resolution.
Mr. Syler stated that earlier this year, the Chief of Police and the Lieutenants discussed
the future of the Police motorcycle unit with their supervisory staff and the remaining
members of the program and decided to discontinue the use of the Police motorcycles.
This decision was based on consideration of the limited utility of the Police motorcycles,
including equipment; capacity, functionality and operational restrictions; as well as work
hour and weather-related constraints. There was a lack of regular utilization of these
motorcycles for Police operational activities. In addition, there was a lack of trained
personnel available to operate these and an insufficient number of Police personnel
interested in filling current unit vacancies. Staff recommends adoption of this resolution
authorizing the sale of these motorcycles on Govdeals. He offered to respond to
questions.
Vice Mayor Amorose Groomes asked if there is a minimum bid set for these.
Mr. Syler responded there is not a minimum bid set at this time. However, the City has
the ability to set minimum bids on these and likely will do so.
Vice Mayor Amorose Groomes stated that, given the low mileage on some of the units
and the regular maintenance performed, they should be considered of high value.
Mr. Syler agreed.
Ms. Crandall added that some additional advertising could be done to groups who may be
interE.ksted in purchasing these. That may result in higher bids.
Vice Mayor Amorose Groomes asked if the City has agreements in place with other
jurisdictions that have motorcycle units in case there would be a need to engage a
motorcycle unit for a future event.
Chief Paez responded that the City has partnerships with agencies that have motorcycles
and could utilize them if needed.
Ms. Cie Rosa asked what has changed since we have had these units in place previously.
Chief Paez responded there are not necessarily riders available in positions where they
can ride regularly. Several officers who used the motorcycle unit have retired in the past
year or two. The two who are currently trained have now moved into new capacities and
will not have the opportunity to ride regularly. Long term, the concern is that if an officer
cannot ride regularly, maintaining proficiency, this would be a safety concern. It is
therefore not tenable to staff the program in the future.
Minutes of
RECORD OF PROCEEDINGS
Dublin City Council
Y
BARRETT BROTHERS - DAYTON, OHIO
Meeting
Form 6101
September 23, 2019 Page 10 of 13
Held
Vote on the Resolution: Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor
Amorose Groomes, yes; Mayor Peterson, yes.
OTHER
• Review and Adoption of 2020 Council Regular Meeting Schedule
Vice Mayor Amorose Groomes, Administrative Committee Chair noted that a proposed
calendar has been circulated previously. She is recommending a couple of items:
1„ Selection of dates for the Council retreat. She proposes the Feb. 20 and Feb. 21
as preferable, given there will be at least one new Council member, and this
would allow more time for becoming acclimated. It was the consensus of Council
to select Feb. 20 and Feb. 21 for the Council retreat.
2„ Scheduling of employee performance reviews on either Monday, March 9 or
Wednesday, March 11. It was the consensus of Council to select Monday, March
9.
I Monday, Nov. 23 is the week of Thanksgiving and due to family travel schedules,
she would suggest the option of Nov. 16 as the second regular meeting of
November. Council would therefore meet on Nov. 9 and Nov. 16. Council
concurred with this change.
4„ Brief discussion followed about the first January meeting, which is proposed for
Monday, January 6. An option is to schedule it on Monday, January 13, but this is
the night of the National Football Championship game. It was the consensus of
Council to schedule the first Regular meeting as Monday, January 6, 2020.
Vice Mayor Amorose Groomes moved adoption of the 2020 Council meeting calendar,
including the modifications agreed upon.
Mayor Peterson seconded the motion.
Vote on the motion: Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Alutto, yes; Vice Mayor
Amorose Groomes, yes; Mr. Keenan, yes.
STAFF COMMENTS
Ms. Crandall:
1. Recognized Darryl Syler, who is leaving employment with the City. He has been
with the City since 2011. Under his leadership, Fleet has achieved many awards
and accolades. He will be joining the Department of Administrative Services at the
State of Ohio and will oversee a much larger Fleet operation. Congratulations to
him! A celebration is planned for September 25 from noon to 2 p.m. at the Service
Center.
2. Noted that on October 2 at 9 a.m. at the Emerald Parkway post office, there will
be a celebration of the 150th birthday anniversary of Mahatma Gandhi, sponsored
by Gandhi Memorial Society. The celebration includes a postmark pictorial
cancellation in honor of Gandhi that has been created by the U.S. Postal Service.
A cultural program will be held on Saturday, October 5 from 2:30 — 5 p.m. at
Dublin Jerome High School. An essay contest by Dublin Schools in partnership
with the Gandhi Memorial Society will take place at all three Dublin high schools.
Winners will be recognized at this event and prizes awarded.
3. The packet included an Info Only item prepared by Ms. Goss related to Historic
Dublin visioning strategy. This topic and discussion will be postponed to the
October 7 meeting to allow all Council members to be present, especially Ms. Fox
who identified this as one of her items of interest at the Council retreat.
COU14CIL COMMITTEE REPORTS
Vice Mayor Amorose Groomes, Community Development Committee stated they look
forward to sharing information with Council about the short-term rental issue.
Ms. Die Rosa noted that the Committee also had conversation about the opening of the
pedestrian bridge and the timing of that. It will come back to the Committee for further
discussion and recommendation to Council.
Mr. Keenan added that other cities have addressed the short-term rental issue, and he
hopes that some prototypes of legislation approved elsewhere have been gathered by
staff.
Ms. Die Rosa responded that staff has done that for the Committee.
Ms. Readler noted that staff will ensure this is provided to all of Council.
RECORD OF PROCEEDINGS
Minutes of
BARRETT BROTHERS - DAYTON, OHIO
" w ?a
Dublin City Council
September 23, 2019
_ Meeting
Form 6101
Page 11 of 13
Ms. Alutto, Dublin Friendship Committee reported that the Committee met recently to
brain;5torm about the coming year's focus. They will finalize plans at their November
meeting and she will bring this back for Council's consideration.
Ms. De Rosa, NW 33 Corridor Group reported the group will meet in early October. As
mentioned previously, ODOT has established a US 33 Corridor Steering Committee. She
and Ms. O'Callaghan will be part of that group. The first meeting of the group will be later
this week. They will look at ODOT's plans for that corridor and perhaps discuss alternative
futures, scenario planning, etc. She will bring an update to Council in follow up.
COUINCIL ROUNDTABLE
Ms. De Rosa:
111, Thanked Economic Development staff for their work on the Dublin Reality Check,
which she attended. What has been heard consistently from the businesses is that
one of their biggest challenges is finding, keeping and advancing the workforce.
That is the subject of these sessions, and there was a large attendance of
businesses from Central Ohio. It would be great if the Economic Development
team could provide a synopsis of what they have learned in these sessions. She
she looks forward to attending future sessions.
2„ Thanks for staff's note about the Safe Exchange service offered by the City. This
provides a safe location for those who are buying or selling goods online.
Chief Paez confirmed this service is available 24/7 at the Justice Center.
3,. Commented that leaf pick-up begins October 7, according to information shared.
Given the every other week pick-up by zone, residents have indicated there can
be problems when large volumes of leaves fall in between those pick-up dates.
She is not certain if there is any ability in the schedule and the planning to provide
more frequent pick-ups.
Ms. Crandall stated that staff will follow-up on this question and share the plan for this
year. She is aware that the process was improved, and the crews have hand-held devices
that enable handling of missed pick-ups.
Ms. Cie Rosa suggested it may be a matter of monitoring neighborhoods with many large
trees and the timing of leaf drop.
Mr. Keenan stated it is not a matter of a missed pick-up, but the two-week gap between
pick-ups. Having leaves on the tree lawn for nearly two weeks can kill the grass.
Especially in heavily treed areas, it would be nice to be able to make a call for pick-up.
Ms. Cie Rosa added it is often a short period when all of the leaves seem to fall at once.
Vice Mayor Amorose Groomes stated she believes it will be an earlier fall this year, as the
trees have been under stress. Last year, the leaves fell very late and some froze in the
streets and were not picked up until spring.
Mr. Keenan stated that the Service Department must switch between snow plowing and
leaf pick-up, and if they occur simultaneously, it is problematic.
Ms. Alutto suggested that the GoDublin app could include a service request for leaf pick-
up.
Ms. Crandall responded that staff could look into this. It is a matter of staffing and
equipment on the street and the capacity of what can be handled.
Ms. Die Rosa stated she would appreciate staff's suggestions for handling heavy periods
of leaf drop.
4. Noted that she looks forward to seeing everyone at the Field of Corn 25th
anniversary celebration on Saturday, September 28!
Ms. Alutto:
1. Noted that the Complete Count Committee for the U.S. Census kicks off this year
and she is Council's representative to that committee Would Council be interested
in having her provide information from this committee beginning in spring of
2020?
Mayou Peterson agreed.
Vice Mayor Amorose Groomes stated she could add this to her Friendship Committee
report.
2. Commented this is the last weekend of the Dublin Market. She encouraged
everyone to attend this enjoyable event.
Ms. Die Rosa commented that the Market has grown substantially since last year.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held
Form 6101
September 23, 2019 Page 12 of 13
Vice Mayor Amorose Groomes:
1. Noted she reviewed the memo about the "Mobility Study Phase 3 Implementation -
Dublin Circulator Pilot Program Update." Will that information be sent to a
Committee or will there be further discussion about it?
Ms. Crandall responded this was simply an update. However, if Council desires, it can be
referred to Committee for follow-up.
Vice Mayor Amorose Groomes stated there is good data in the report, but not much
information about what will be done moving forward. She is aware this was a pilot
program, and we now have mid -point pilot data. She sees there was a grant obtained
through MORPC's assistance for $65,000 of funding for the Senior Circulator portion in
2019.. It would be important to discuss at Committee level the funding of the program,
the gaps that need to be filled, and where that funding will come from, whether it is the
City's funds or other entities.
Ms. Crandall stated that either the Finance Committee or the Public Services Committee
would be an appropriate venue for this discussion. She does agree that there may be
more financial issues for discussion at this point. SHARE could be invited to speak to their
plan moving forward.
Ms. De Rosa stated that both the Senior Circulator and the Workforce Circulator should
be di:3cussed. COTA has launched a ride share program as well, and there is a lot of
activity around these services. This would be a very useful update.
Vice Mayor Amorose Groomes stated Council certainly wants to support the community's
abilib,t to age in place. However, there is a fiscal responsibility to the balance of the
community as well. In looking at the $41.48 per person for grocery store transportation,
there is a responsibility -- both to those who need the ride as well as the balance of the
community -- to look at this judiciously. A Committee can discuss if this is the best option
available to the City, if there is opportunity for cost reduction for the service, and if we
can identify some partnerships. The current model is not entirely sustainable.
Ms. Crandall stated she believes it would fit best at the Finance Committee, assuming
Council supports this referral.
Vice Mayor Amorose Groomes moved referral of the circulator pilot programs, both
Workforce and Senior, to the Finance Committee.
Ms. Alutto seconded the motion.
Vote on the motion: Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mayor
Peterson, yes; Ms. AI utto, yes; Mr. Keenan, yes.
Vice Mayor Amorose Groomes continued:
2. Happy Birthday to Mr. Keenan on Friday!
Mayor Peterson:
1, Wished Mr. Keenan a Happy Birthday, noting a card and Bundt cupcakes are in
the conference room for him.
2. Thanked Mr. Syler for all of his service to the community. What he has done in his
career does directly impact residents and their enjoyment of our community. He
has left this organization in much better shape than he found it, which is a
measure of his career and commitment to the City. Council and the community
appreciate his service over the past eight years.
Mr. Keenan added that under Mr. Syler's leadership, the NAPA parts store was initiated.
This has saved countless hours of overtime and manpower for the City.
Ms. Crandall noted that the program has been expanded beyond Fleet, and other
divisions now use the NAPA parts in-house store.
Mayor Peterson summarized that he has made the Dublin Fleet operation what others
strive for! Thank you again for your service!
ADJOURNMENT
The meeting was adjourned at 8:11 p.m.
Minutes of
BARRET"T BROT1
Held
RECORD OF PROCEEDINGS
Dublin City Council
- DAYTON, OHIO
ayor — Pre�iidAg q)ffer
-1-11� L? -,Lh
Clerk of Council
September 23, 2019
Meeting
Form 6101
Page 13 of 13
