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HomeMy WebLinkAbout06-05-19 Public Services Com. MinutesUP`1�111.`BLIN CITY COUNCIL Public Services Committee Wednesday,, 3une 5. 2019 "I Chambers — 310530 paom %.ouncl Ms. Fox called the meeting to order at 3:30 p.m. Committee Members i)resent: Ms. Fox and Mr. Reiner. [Ms. Alutto arrived at 4:30 p.m. due to a calendar issue regarding the meeting start time.] Staff member present: Ms. Crandall Others.: Mr. Guion, Executive Director, Dublin Arts Council; Ms. Lessick, Arts Consultant Public Art Master Plan Ms. Fox welcomed Mr. Guion, Executive Director, Dublin Arts Council (DAQ and Helen Essick, Consultant. Mr. Reiner inquired who the Dublin artists would be. Mr. Gulon indicated that Mr. Ho and Mr. Garrity are involved. They will be doing an exhibition on golf courses and landscapes in Dublin. Public Services Committee Minutes of 6-5-19 Page 2 Mr. Reiner indicated that Mr. Ho excels in oil painting. He suggested that some of the architectural graphics of new Bridge Street projects be provided to him. It might inspire him t consider those as subjects for future works. Mr. Guion responded that he would follow up on that suggestion. Ms. Crandall indicated that the Public Services Committee Chair, Ms. Alutto, would be joining the meeting via phone. Ms. Lessick thanked Council members for the opportunity to present the Dublin Public Art Master Plan. The team has been working for approximately nine months on this Dublin A Council (DAC)/City of Dublin project, led by DAC as the local cultural arts expert. She has worked directly with DAC and collaborated with the City. a IV 10 Pybm Art Plan PEQceca .ss ThLe-,_prQcess involved the followinq -5teDs: Public AdTPNIan Go Is 1. Position Dublin as the premier city for public artists and public art; 2. Emphasize Dublin's cultural identity and enhance community pride and civic engagement through prioritized public art projects,; 3. Provide for strategic growth of community investment across the City, 4. Provide a framework for creativity and innovation in civic art; the City"s public art should reflect the City"s motto, "Yesterday Meets Tomorrow"; 5. Identify art sites across the visual landscape for maximum impact; i. Enhance public art's role in parks and community development, cultural tourism, creative placemaking and quality of life; 7. Provide for public art in development projects by early planning for art; and V. Support the public art effort through education & collection maintenance. The above eight goals would be accomplished through the following ten interactive and collaborative recommendations. b@c-Ad Plan _RqgQmmendations 1. Staff DAC and City agencies with professionals trained in public art to develop advocacy, leadership and vision to identify public art sites and opportunities; 2. Formalize DAC/City partnership for realizing the public art program, Public Services Committee Minutes of 6-5-19 Page 3 To accomplish the above goals and recommendations, it will be important to have additional partnerships who support these goals and processes to address what the community wants, what artists can provide, and the level of cost and maintenance. Establish p, Dubfin Pybfic-Art Bqard &AB j This Board would be a small body of representative appointees, including the following., Dublin Art Council,, a intees o DAC Executive Director o DAC Public Art staff City_of Dublin appointees o Office of the City Manager representative o City Public Art staff P C, Consensus appointe..O..? o Artist representative o Business representative o Community representative Each of the above appointees would represent their field of expertise. Public Services Committet Minutes of 6-5-19 Page 4 Strateaic Milestones for First Ten Years Ms. Lessick shared potential milestones for the next ten years for Staffing, Processf Projects, Funding, and Collection & Education, all of which would culminate in ten years with a 40 -year anniversary campaign and celebration, [Ms. Alutto joined the meeting via phone at 4:06 Ms. Fox informed her that at this point in the discussion, Ms. Lessick had reviewed the information provided in the committee packet. Ms. Crandall stated that she would like to comment on some of the items covered by Ms. Lessick. Staff n I -evaluated a vacant position and recently hired an inddual to oversee the L,q: The City re maintenance of the City's public art collection, as well as provision of landscape architecture support. Process: Over the years,, the City has gathered art from many sources. A formal process is needed, perhaps similar to that of an Architectural Review Board, to evaluate what is wanted and what fits 'in this community, what quality is desired, and the ongoing maintenance needs of Ms. Lessick stated that DAC is the cultural expert or advisor for the City. The Public Art Board would be similar to the ARB. It will have an advisory function, taking input from DAC. It will provide vetting of opportunities and donations and provide a central location for responses to Public Services Committee Minutes of 6-5-19 Page 6 the community. The Public Art Board would not take away from the leadership of the DAC of, the City's contracting authority. Ms. Fox agreed with Mr. Reiner. It is important to have a clear understanding of the roles of the Dublin Arts Council and the Public Art Board to avoid confusion. The packet information stated that after DAC made refinements to the draft plan, it was submitted to the City Manager's office, where additional edits were made. She is curious as to what revisions the City Manager's office made. Ms. Fox stated that she appreciates that the intent is that a Public Art Board would enhance our public art program, but it would not be a controlling body. There should be freedom for art to come from a variety of places. Public Services Committet Minutes of 6-5-19 Page 7 Ms. Lessick stated that the intent of this proposal is that Dublin Arts Council retain Its role as the advocate for cultural art in Dublin. The Public Art Board is where the City and the community come together and discuss priorities for the public art collection. The two bodies will collaborate, not compete. Currently, there is not a formal process for the City to discuss the City"s public art program. Ms. Crandall stated that the City has had informal meetings to discuss the topic; however, some art pieces have been obtained by either DAC or the City that have not gone through even an informal meeting review. Ms. Alutto inquired if the public art board would have the responsibility for funding, or if it would be only an advisory board. Ms. Lessick stated that the board would be a City board, a place where art experts and civic experts come together. Ms. Fox stated that she has some questions about the eight goals. Goal #3 — "provide for strategic growth of community investment across the City." What is meant by ""strategic growth of community investment?" Is public art the said community investment? rN Public Services Committee Minutes of 6-5-19 Page 8 Ms. Lessick responded that this would involve looking at why businesses and people move to Dublin. Considering sites for public art needs to be done in conjunction with the community,, no putting a public art piece where we expect development to be but working with the developers and the residents. It also involves looking at the visibility and maintenance cost impacts for the city. I Ms. Lessick responded that the public art education effort is also called creative engagement, the term often used in planning parks. This is a reference to how the collection is presented iznd engaged. [Ms. Alutto arrived at 4:30 p.m.] Mr. Guion responded that proposals can be considered that are not specific, but allow the artists to be creative in coming up with the plan and execution thereof. Approval of such a proposal would be based upon the artist"s qualifications'. Ms. Fox stated that in some cities, creating art on the public streets is permitted; there is no need to seek permission. Would the City or DAC consider that acceptable? Public Services Committe Minutes of 6-5-19 .wage 9 ITis. Fox encouraged that the Board's responsibilities include identifying such opportunities. She finds the opportunity to be creative without having to ask a board for permission attractive, if there would be a way in which to discourage any negative expressions. She wants to ensure the process involves a level of freedom. Mr. Reiner stated that a chalk art festival, which would involve the creation of viewable chalk art on the pedestrian bridge could be „K . ! eRoy is gathering. Mr. Guion stated that their organization has discussed utilizing a process similar to the City's board and commission selection process. Ms. Fox stated that she likes the application part of the process, but she is not sure that City Council should be engaged in the selection, Ms. Alutto stated that because the Public Art Board would represent City Council and DAC, there should be collaboration on the selection of the Board members. Depending on the number of applications, it is not necessary to interview all applicants. The selection process can be decided later, however. Public Services Committet Minutes of 6-5-19 Page 10 Ms. Fox agreed that the process should be discussed. Personally, she does not believe Council needs to be involved in all aspects of this. Mr. Reiner stated that the board composition should be limited to 11 members. Any numbe greater than that limits the ability to accomplish business. In regard to the member selection, he would recommend looking at real qualifications, not at a requirement to have somebody from every ward. I Ms. Fox agreed. Perhaps ward representation is not necessary, but it should be a broad representation that is not necessarily geographic. She does not want the member selection to be controlled by Council or by the area in which the individual lives. The Board should have the freedom to be as broad and diverse as necessary to represent the best of the public, but also be qualified to do so. Mr. Gulon stated that there is an equity and diversity inclusion statement in the plan. They are guided by the Americans for the Arts mandateo Ms. Fox stated that she believes it is possible to shorten the ten-year timeline for completion of the recommendations. Ms. :Crandall responded that many of the recommendations could be completed sooner than ten years. There are others that will take thought and discussion, such as defining the percent required for the arts for private development. Ms. Alutto asked if that requirement is something that should be codified. Ms. Crandall responded that it could be handled in the same manner in which a percentage is set aside for parkland. It could be required or incentivized. The City could define what type of projects it would apply to — residential, commercial or larger development projects.