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HomeMy WebLinkAbout08-12-2019 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 12, 2019 CALL TO ORDER Mayor Peterson called the Monday, August 12, 2019 Regular Meeting of Dublin City Council to order at 5:30 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, Ms. Fox, Mr. Keenan and Mr. Reiner. ADJOURN TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session to consider the purchase of property for public purposes, the disposition of public property and compensation of a public employee. Ms. Alutto seconded the motion. Vote on the motion: Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mr. Keenan, yes. The meeting was reconvened at 7 p.m. Staff members present were Mr. McDaniel, Ms. Readler, Ms. Mumma, Ms. Crandall, Ms. Goss, Ms. O'Callaghan, Lt. Tabernik, Mr. Earman, Mr. McCollough, Ms. Gilger, Mr. Gracia, Ms. Richison, Ms. Burness, Mr. Stiffler, Mr. Hammersmith, Mr. Plouck and Mr. Dearth. PLEDGE OF ALLEGIANCE Mr. Reiner led the Pledge of Allegiance. SPECIAL PRESENTATIONS • Alzheimer's Walk — September 2019 Ms. Alutto read and presented a proclamation to Colleen Will, AIM and Advocacy Chair, Columbus Walk to End Alzheimer's. She was accompanied by Dublin residents who will participate in the September walk. Ms. Will noted that the Walk to End Alzheimer's will take place on Sunday, September 22, at Huntington Park in Columbus at 2 p.m. and is free to participate in. She encouraged everyone to participate in this important event, which will raise awareness and funds for Alzheimer's care, support and research. The website is www.alz.org where details can be found. • World Kung Fu Championship Medalists Mayor Peterson read and presented a proclamation to championship medalists from the Dublin, Ohio based Wushu Academy, including Master Sen Gao, Vanessa Tang and Katie Lu for their achievements at the World Kung Fu Championships in China, June 14-18. (The group presented small gifts to Council in appreciation of their support.) He added that the fourth annual Kung Fu Tai Chi Day is scheduled in Dublin on Saturday, October 12 at Scioto Park. Master Sen Gao thanked Council for this special recognition and demonstrated his expertise in martial arts for the audience. Mr. Shelby Jones, Co -Chair of the Ohio Kung Fu Tai Chi Association addressed Council, noting that their group continues to grow each year and wants to make Dublin the center of Chinese martial arts within the country. They have a 13 -time World Champion who lives within this City. Dublin is growing because of innovation, education and a desire to do things no one else has done. He is confident they can make Dublin the center of Chinese martial arts in the U.S. The sport of Judo from Japan is in the Olympics; Tae Kwon Do from Korea is in the Olympics; and they would like to see Chinese martial arts in the Olympics. They believe it will happen. There are contenders within our county and city to make that happen, as well as a future Olympian coach. Mayor Peterson thanked the group on behalf of Council. CITIZEN COMMENTS There were no comments from citizens. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO August 12, 2019 Page 2 of 12 Held CONSENT AGENDA Form 6101 Hearing no request for removal of an item from the Consent Agenda, Mayor Peterson moved approval of the actions for the two Consent Agenda items. Mr. Reiner seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes. • Approval of Minutes of July 29, 2019 Regular Council meeting • Notice to Legislative Authority — new D5A liquor permit for CP Dublin LLC dba Columbus Marriott Northwest, 5605 Paul G. Blazer Memorial Parkway, Dublin, OH 43017 Vice Mayor Amorose Groomes noted she is recusing herself from the next agenda as family members are employed with the Chamber of Commerce. She left Council Chambers. POSTPONED ITEMS Ordinance 34-19 Authorizing the City Manager to Execute a Lease Agreement for a Term of Five Years with the Dublin Chamber of Commerce, Inc. for the Property Located at 129 South High Street. Mr. McDaniel stated he has no new information to report and does not have a date specific for scheduling this item. Negotiations continue with the Chamber. Mayor Peterson asked if this should be postponed until August 26 or tabled. Mr. McDaniel responded that this can be scheduled for August 26 in hopes that it will be ready for Council review. Mayor Peterson moved to postpone Ordinance 34-19 to the August 26 Council meeting. Ms. Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes. (Vice Mayor Amorose Groomes abstained.) SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 12-19 Authorizing the Provision of Certain Incentives to Nexient LLC to Induce it to Lease a Facility to Locate an Office and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Ms. Gilger reported that the economic development agreement for Nexient is back before Council, after being postponed after first reading in April of 2019. Since that time, the company had a real estate negotiation fall through and they continued to look for space. At this time, they are back on schedule and this Ordinance is back for second reading. This will be a new office for the region and will bring 200 new jobs to Central Ohio by the end of 2022 with an average wage of $75,000. The agreement proposed is a five-year, 20 percent performance incentive on withholdings collected. It is capped at $300,000 over the term of five years. She introduced Colin Chapman, Chief Delivery Officer, Nexient to comment. Mr. Chapman, Chief Delivery Officer, Nexient LLC thanked Council for their consideration. Nexient is a digital services product company and a 100 percent U.S. based digital software development company. They operate in a delivery center based model, which means that all of their engineers work out of a delivery center for companies around the country. They have 500 employees currently and a large delivery center in Ann Arbor, Michigan. They are hoping to replicate this 400 -person delivery center in Dublin. The great thing about these jobs is that most of their customers are not in Michigan or Ohio, but in California, New York, Minnesota, and Atlanta — all around the country. As companies hire Nexient for services, these are jobs that might now be local — instead of being sent offshore. Ms. De Rosa noted that this is very positive news for Dublin. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 12, 2019 Page 3 of 12 Vote on the Ordinance: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. AI utto, yes; Mr. Keenan, yes; Ms. De Rosa, yes. Form 6101 FIRST READING/PUBLIC HEARING — ORDINANCES Ordinance 35-19 Authorizing the Provision of Certain Incentives to PDS Planning, Inc. to Induce it to Lease a Facility to Locate its Corporate Headquarters and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Mayor Peterson introduced the Ordinance. Mr. Gracia stated that staff has been in discussions with PDS Planning for the past several months about their wealth management firm and seeking a new location in Dublin. They are currently located in the Grandview area. The project will result in the relocation of 15 jobs to Dublin and an addition of seven jobs. The company will be required to execute a seven-year lease. The agreement is capped at $10,000 for the term of the agreement. Dublin is only incentivizing net new jobs, and PDS is aware of that. He offered to respond to questions. There will be a second reading/public hearing at the August 26 Council meeting. Ordinance 36-19 Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which Those Service Payments May be Expended; and Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center. (Block F) Mayor Peterson introduced the Ordinance. Ms. Mumma stated this legislation approves a commercial TIF on Block F of the Bridge Park development. The parcels that comprise Block F are outlined on the slide shown. As Council is aware, Block F has been reviewed and approved previously by both PZC and Council. The Basic Plan was approved in October of 2018 and the Final Plat was approved by PZC and Council in January of 2019 and April 2019, respectively. The creation of this TIF is under the provisions of ORC Section 5709.41, which establishes commercial TIFs. Council has previously established an incentive district, which is a residential TIF that is layered on top of the entire Bridge Park development. Therefore, these two TIFs will be layered on top of each other. Block F is planned to house the Spring Hill Suites Hotel and a parking garage. Private improvements on these parcels are expected to be valued at approximately $10 million, which would generate about $10.2 million in TIF revenues over the 30 -year period. The establishment of this TIF is consistent with the other TIFs that have been approved within the Bridge Park development, specifically for Blocks B, C, A, Z and D. This TIF is essentially required as part of the City's Development Agreement with Crawford Hoying, in order to provide the funding stream needed to finance the Community Facilities. Staff is recommending approval at the second reading/public hearing on August 26. She offered to respond to questions. Vice Mayor Amorose Groomes noted that for all of these Blocks, valuation estimates were done. She believes those would have come on line recently with actual valuations. Will Council see some actuals versus estimates of valuation to understand the status of the TIF recovery? Ms. Mumma responded that, in follow up to the Tax Incentive Review Committee meeting of May 7, a comprehensive listing of every TIF and the value was prepared. Vice Mayor Amorose Groomes clarified that what she is asking is if the estimated valuations and the actuals were aligning more closely, as many financial decisions are based on the anticipated TIF revenue. Are the estimates holding true to the actual valuations? Ms. Mumma responded that only one block has been valued by the county auditor. More information should be available when the new valuations come at the end of 2019 for 2020. The original Development Agreement included minimum values per square foot on which the minimum service payment was based. The values per square foot have RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 12, 2019 Page 4 of 12 Form 6101 escalated over time, based on market demand. All indications are that the development is outperforming what was anticipated. Staff will provide follow-up information when those new values are issued for every parcel within Bridge Park. There will be a second reading/public hearing of the Ordinance on August 26. Ordinance 37-19 Authorizing the Modification of the City's Debt Policy. Mayor Peterson introduced the Ordinance. Ms. Mumma stated that this policy was discussed at Council work sessions — on April 3 and August 5. Based on the request on April 3, she provided metrics to Council at the August 5 work session. Also discussed were some changes to the debt policy language to reflect current practice in regard to allocating TIF revenues and to update the policy to reflect current market conditions. Staff is requesting two actions from Council related to this Ordinance: review of the modifications to the debt policy, which were shared with Council on August 5; and a motion to affirm the four metrics, as well as the frequency of Council's review of the metrics. The four metrics brought forward included: the General Fund balance as percentage of Expenditures; General Fund balance as percentage of debt service requirements; General Fund balance as percentage of Revenue over a five-year trend; and Income Tax supported debt as compared to Operating Revenues. There was some discussion about some aspects of the four metrics, but staff intends to report on all of these metrics, if Council affirms the metrics. Staff would propose that an update on the four metrics be provided to Council during the CIP process and when the City contemplates the issuance of new debt. Outside of these occasions, there is not a reason to explore the metrics, as these are the points where the picture changes. The debt schedule when new debt is issued is known through the end of the term of the bonds and does not change year to year. The CIP update also can reflect a changing debt structure. She offered to respond to any questions. Ms. De Rosa stated she supports the addition of the metrics, as these help Council to look out "over the horizon" for some areas. She thanked staff for their work on this. Vice Mayor Amorose Groomes noted she appreciates the placeholders for the future, which helps to acknowledge financial needs for future projects. She appreciates this inclusion in the policy. There will be a second reading/public hearing at the August 26 Council meeting. Ordinance 38-19 Adopting the Five -Year Capital Improvements Program (2020-2024). Mayor Peterson introduced the Ordinance. Ms. Mumma noted that Council has had work sessions to discuss the CIP update. Staff is requesting first reading of the Ordinance to adopt the CIP with second reading on August 26. Based on last week's discussion of the CIP, Council requested that funding be included for the Franklin Street Extension project. The design of this roadway system was included in 2021 at a cost of $400,000. Construction of the roadway was programmed in 2022 at a cost of $2.6 million. In total, the maintenance portion of the CIP remains at $79,460,000, while the enhancements/new infrastructure/assets total about $120 million. Staff is available to respond to any questions. Ms. De Rosa asked if a chart is available that shows what items in the CIP will be cash funded, TIF funded or debt funded. This would be helpful to her. Ms. Mumma responded she does not have that in tonight's presentation, but will include it for second reading. Ms. Fox thanked staff and Council for the inclusion of the Franklin Street Extension project. With the opening of the pedestrian bridge, the opportunity for more walkability in RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 12, 2019 Page 5 of 12 the District and access to the parking garage — this is one more step to ensure the west side of the river is as energized as the east side. Ms. Alutto thanked staff for adjusting the process. It went very well this year and was very informative, providing an opportunity to spend time reviewing the proposed CIP. She also appreciates the additional metrics. There will be a second reading/public hearing at the August 26 Council meeting. Mr. Keenan stated he will recuse himself from the three ordinances and two resolutions that are PACE related as he serves as Chair of the Ohio Air Quality Development Authority and was advised he should abstain. Mayor Peterson moved to waive the Council Rules of Order to address Ordinances 39-19, 40-19 and 41-19 together. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes. Ordinance 39-19 Determining to Proceed with the Acquisition, Construction, and Improvement of Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (5165 Emerald Parkway, Dublin, Ohio Project) Ordinance 40-19 Levying Special Assessments for the Purpose of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (5165 Emerald Parkway, Dublin, Ohio Project) Ordinance 41-19 Authorizing and Approving an Energy Project Cooperative Agreement by and Between the City of Dublin, Ohio, the Columbus Regional Energy Special Improvement District, Inc., 970 High Ridge Associates LLC, and Petros PACE Finance, LLC, a Special Assessment Agreement by and Between the City of Dublin, Ohio, the County Treasurer of Franklin County, Ohio, the Columbus Regional Energy Special Improvement District, Inc., 970 High Ridge Associates, LLC, and Petros PACE Finance, LLC, and Related Agreements, All of Which Provide for the Financing of Special Energy Improvements Projects. (5165 Emerald Parkway, Dublin, Ohio Project) Mayor Peterson introduced the Ordinances. Mr. Gracia stated that this will be the City's fifth PACE project, which demonstrates that the building ownership sees value in long-term investment in the community. This project is for 5165 Emerald Parkway and utilizes PACE financing totaling just over $1.9 million to make a series of improvements, including LED lighting, high efficiency HVAC, and building automation controls. This project did receive financing support from the Ohio Air Quality Development Authority, which is unique as it is the first project of the five total Dublin PACE projects that has received that financing. He offered to respond to any questions. Vice Mayor Amorose Groomes stated that the PACE financing is a positive program, funding high efficiency energy improvements that help the environment and reduce costs for businesses. It is possible to reduce the amount of paperwork required for this program, which involves five separate pieces of legislation? Could the City identify some ways this process can be simplified for all entities involved? Mr. Gracia agreed that making this a simpler process would be desirable. However, the Ohio Revised Code establishes the process and therefore he defers to bond counsel and Legal staff about how the City could approach the appropriate entities to modify the process. Vice Mayor Amorose Groomes stated that the hallmark of this program is efficiency, and it is a very inefficient process to accomplish this. Mr. Gracia noted that the Bricker, Eckler law firm are the experts on this legislation. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council August 12, 2019 Page 6 of 12 Meeting Vice Mayor Amorose Groomes suggested that the Central Ohio Mayors and Managers Association could make representation about this process, which is cumbersome for all cities who use this program. Mr. Gracia added that these concerns could also be voiced to the Columbus- Franklin County Finance Authority. Vice Mayor Amorose Groomes agreed. Form 6101 Ms. Fox asked if there are any advantages in creating a Regional Special Improvement District other than participating in PACE for energy related improvements. Mr. Gracia responded that Central Ohio is a specific Energy Special Improvement District (ESID), which is covered by Columbus -Franklin County. Each of the area jurisdictions weighed in and a regional ESID was their preferencee. As projects were brought to the individual communities, a petition process enables that parcel to join the ESID. Ms. Fox stated that it is therefore limited to energy efficiency projects. Mr. Gracia stated that is correct. The regional approach was deemed to be preferable. Bexley was the last municipality that joined the regional ESID. For additional questions, he would defer to Legal staff. There will be a second reading/public hearing at the August 26 Council meeting. INTRODUCTION /PUBLIC HEARING — RESOLUTIONS Resolution 43-19 Approving the Petition for Special Assessments for Special Energy Improvement Projects Under Ohio Revised Code Chapter 1710. (5165 Emerald Parkway, Dublin, Ohio Project) Mayor Peterson introduced the Resolution. Mr. Gracia stated that the regional ESID allows for individual parcels to join rather than an umbrella over the entire community. For this reason, these are done by individual parcels. Vote on the Resolution: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. De Rosa, yes. (Mr. Keenan abstained.) Resolution 44-19 Approving the Necessity of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District. (5165 Emerald Parkway, Dublin, Ohio Project) Mayor Peterson introduced the Resolution. Vote on the Resolution: Mr. Reiner, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Fox, yes. (Mr. Keenan abstained.) OTHER • Request to remove Resolution 42-19 (Preliminary Plat for Riviera West) from the Table and schedule for hearing on August 26, 2019 Mayor Peterson moved to take Resolution 42-19 from the table and schedule for hearing on August 26, 2019. Ms. De Rosa seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes. STAFF COMMENTS RECORD OF PROCEEDINGS Minutes of Dublin Citv Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August _ 12, 2019 Page 7 of 12 Form 6101 Mr. McDaniel reported: 1. He requests that Ms. Crandall provide an update on the status of progress on the 2018/2019 Council goals, based on the memo in the packet. Ms. Crandall noted that staff believes that four of the pending items are now completed, and is seeking affirmation from Council that this is correct. • A revised budget calendar was adopted on April 3, 2019; • Seasonal employee pay and benefits was reviewed by the Administrative Committee of Council in 2019 and there was no follow-up requested from this meeting. • The parkland fee in lieu of donation involved changing the method the City appraises parkland on an individual basis instead of a comprehensive annual update. That was completed with adoption of legislation in 2019. • The development review process for Bridge Street District was amended by Ordinance in April of 2019. Staff is requesting that the housing study be delayed to 2020. Council has requested a housing market review with inventory of current housing stock and how it compares with other communities. MORK is currently undertaking a comprehensive regional housing study and Dublin has contributed toward its cost. As part of this, they will do a "deep dive" into Dublin's housing market. A Dublin staff member will be part of that working group for that study. It is expected to be completed by mid -2020. Staff is therefore requesting this discussion be delayed until that study is complete. Mayor Peterson asked for input from Council about the completion of the four items as reviewed by staff. It was the consensus of Council that the four items listed are now completed. Mayor Peterson asked for input about delaying the housing market review until the MORK study is completed. Vice Mayor Amorose Groomes asked if the educational impact is part of that MORK study — housing cost and the impact on schools. Ms. Crandall noted she is not aware of whether these matters were part of the MORK study. Staff can check on this. Mr. McDaniel added that staff recommends that the MORK housing study be completed and then, Dublin can add to that — perhaps using the same consultant to do a deeper dive for Dublin. This would enable Dublin to leverage that work. Vice Mayor Amorose Groomes suggested that staff reach out to the Schools and gather information from them about how they do their assessments for future growth and needs in the district -- what ingredients the Schools need to make this determination — and make certain that MORK is collecting that information. This would avoid the need to seek missing data in order to discuss the impact on the Schools. Mr. McDaniel stated that the City has some information relative to its own housing over the years -- available land, etc. The Schools have shared with the City some of their analysis that could be shared with MORPC. Vice Mayor Amorose Groomes stated there is likely some "ingredient" list that the Ohio Department of Education maintains in terms of criteria. Ms. Crandall responded staff will contact them as well. Mayor Peterson added that the City wants to be sensitive to the interests of the Schools in all of this. Vice Mayor Amorose Groomes agreed. Vice Mayor Amorose Groomes asked if the sandwich board sign issue can be added to the next Community Development Committee agenda. There was previous discussion of the HD fagade grant program and whether the sandwich board signs would be included. She would like to have all of this wrapped up before spring. Mr. McDaniel responded that he would suggest some engagement and discussion with some of the business owners in Historic Dublin about that. He has had some calls in this regard. Staff could quickly do an informal survey of them or encourage them to attend a committee meeting to share their input. Vice Mayor Amorose Groomes suggested that Council could give direction to staff to contact these business owners, have this discussion and gather feedback. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 12, 2019 Page 8 of 12 Form 6101 Ms. Crandall recalls this matter was also assigned to ARB. She is not certain of the status of ARB's review. Mr. Reiner stated there was discussion at the retreat about placing signage along construction fences for projects. What is the status of this? Mr. McDaniel responded that the direction was it was allowable to do, and he has approached Crawford Hoying about some construction sites where that could be done and encouraged it. They have not chosen to do so. The City may have some projects in the future where that would be possible. Mr. Reiner asked if new verbiage in the Code is needed. Ms. Readler responded that it was contemplated that Code language would be done to facilitate this. She believes Planning is working on some Code language for this to make it a formal process. Mr. Reiner stated that, if necessary, this could be referred to a Council committee to keep this moving forward. Mr. McDaniel stated that Council's direction was that they wanted to pursue this, and it is in process and being encouraged. Mr. McDaniel continued: 2. He acknowledged and congratulated Ms. Mumma, as this is her last meeting with Council. Her great eight years of service to the City will be celebrated on Thursday evening at the Rec Center. He thanked her for all of the work she has done, and for being a great teammate, advisor and partner to all of the staff. He will have more comments at the reception on Thursday evening. COUNCIL COMMITTEE REPORTS Planning & Zoning Commission: Ms. Fox requests that a combined PZC, Council and ARB meeting be scheduled at least twice per year. This would help everyone to share thoughts and concerns and facilitate continued conversation. Also, once each year, she recommended that Council schedule a group meeting with the other City boards and commissions so there can be improved communication and opportunity for questions. Mr. McDaniel stated his office will work with the Clerk's office to suggest some dates and an agenda. The economic development strategy does suggest a joint session around processes as well. Administrative Committee: Vice Mayor Amorose Groomes noted she has no report at this time. Community Development Committee: Mr. Reiner noted he has no report at this time. Finance Committee: Mr. Keenan noted he has no report at this time. Public Services Committee: Ms. Alutto noted the Committee met on August 7 to discuss the mobile parking management pilot program. Staff provided an update on the status. The Committee voiced several concerns with the pilot program: 1. Staff needs to clearly define objectives and goals for the pilot program. 2. Ensure that Historic Dublin businesses are contacted and thoroughly briefed on the program and obtain their feedback. 3. Staff indicated in their update that the Bridge Park East mobile parking payment system would include on street parking spaces along Riverside Drive, Longshore Street and Bridge Park Avenue. The part of Historic Dublin included would be North High Street — 16 spaces — but not South High Street. The Committee instructed staff to engage not only the Historic Dublin business and property owners on the north side of Bridge Street, but those on the south side. 4. The Committee decided to bring to Council their recommendation for the implementation of the mobile parking management program pilot on the east side of the river (Bridge Park) and the implementation of a pilot on the west side in the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 12, 2019 Page 9 of 12 Historic District. That second piece would be contingent upon conducting an education and engagement outreach to each of the Historic District businesses and property owners to ensure they have a satisfactory level of buy -in. If they do not, this portion would be removed from the pilot altogether. They would be included in the conversation, however, so they have full understanding of what the City is doing and where the program is going. They could be added in at a later time if they desire, should they not desire initially to be in the pilot. 5. The Committee also emphasized it is important to make sure that at the end of the pilot, staff circles back and all of the metrics are brought to Council. The pilot should not simply continue because it is already in place. 6. Staff seemed satisfied with everything the Committee is recommending. Ms. Fox added that the Committee talked about a well-defined objective for the pilot program on Bridge Park-- especially since the Committee is recommending that portion go forward. A conversation needs to occur about the use of the curb space for not only parking, but for all the other mobile activities that might occur — a shuttle, where it may land or stop, handicapped spaces, etc. The Committee is seeking input from Council. Ms. De Rosa asked if a document is available that lays out the objectives? Ms. Alutto responded that the Committee is asking staff to come back specifically with that in order to verbally share the objectives clearly with those who will be in the pilot and those who may want to be in the pilot. Ms. De Rosa asked for clarification. Is the Committee satisfied with moving ahead before that is defined? It sounds like a two-step process of bringing forward the objectives and then proceeding if the objectives are acceptable. Council would wait to see what those objectives are as well as the Committee recommendation. Ms. Alutto responded that she believes the objectives will be brought back to a Public Services Committee meeting for review. She wants to make sure Council is comfortable with this process so that the Committee knows how to proceed when the requested information is brought to them. Mayor Peterson indicated that it seems the Committee has all aspects of this covered. Ms. Alutto reported that the second Committee agenda item was the shared -use path snow clearing priority, particularly in the Historic District. The concern was that some areas are cleared by the City, but there may be private property between these City - cleared areas and the private property is not adequately cleared. The Committee did not believe it is necessary for the City to take on responsibility for clearing private walks, but noted that it made more sense to do a communication campaign about the responsibility of property owners to clear their paths for pedestrians. For those properly owners not able to clear their paths, perhaps the City could create a volunteer opportunity. Central Ohio Transit Authority• Ms. De Rosa reported that while unfortunately, Ms. Mumma is leaving Dublin, the COTA team is very excited she will join their team. She will be at COTA for the next Board meeting, so she looks forward to seeing Ms. Mumma in her new role with COTA. Dublin Friendship Association: Ms. Alutto stated there is no report at this time. MORK: Vice Mayor Amorose Groomes reported that the Executive Committee met on August 1. Ms. Fox and Ms. De Rosa joined her at the Hyperloop One XP -1 pod exhibit on August 6. The event was a great experience for those able to attend. Residents and business representatives attended, and a video was presented that helped everyone understand the impact the Hyperloop will have as well as the projected timeline. The following day, she attended the Columbus Metropolitan Club luncheon where the CEO of Virgin Hyperloop One gave a presentation. Dublin was well represented in terms of the strategy for the initial phases that would be constructed. She appreciates all of the support received for this exciting project. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO August 12, 2019 Page 10 of 12 Held Form 6101 MORK also had a Board meeting on August 8, and information from the various studies underway will begin to be shared soon. Logan -Union -Champaign Regional Planning Commission:, Ms. De Rosa stated there is no information to report. Northwest 33 Innovation Corridor Group: Ms. De Rosa reported that a meeting was held in Dublin on Friday. Discussions continue on the overlay district for which information has been shared previously. The actual work of what is in that overlay is fairly well completed, and it is now being discussed throughout various townships, etc. A good discussion took place about the 33 Interchange and a good update was provided. Finally, ODOT will be conducting a long- range transportation study up and down the 33 Corridor and Dublin will be represented on that. There is good short-term activity and good long-term planning coming out of this study. Ms. Fox added that the group had asked for a depiction of all of the improvements to occur along the 33 Corridor and Industrial Parkway so there would be an overall understanding. When that is provided, they will share it with Council. Dublin Arts Council: Mr. Reiner reported that a new exhibit opened on August 6 - Cypress Bark and Sandstone, Studies in Burnt Orange. Also, as a reminder, the 25th anniversary of the Field of Corn with Osage Oranges is scheduled on Saturday, September 28 from 11 a.m. to 3 p.m. on site. Dublin Board of Education: Ms. Alutto stated there is no information to report. Washington Township: Mayor Peterson noted there are no updates to report at this time. Dublin Brides: Ms. Fox noted there is no information to report. COUNCIL ROUNDTABLE Ms. Fox: 1. Thanked Ms. Mumma for all she has done for the City, especially for the teaching to help Council understand the complexities of public finance. She will be deeply missed! 2. Noted that after the tragic events in EI Paso and Dayton, she suggested Council to consider a declaration or reaffirmation of support to them, as well as serious consideration of reaffirming or supporting the U.S. Conference of Mayors in their work on bipartisan gun legislation to make our country safer. At the least, a declaration of our support for the City of Dayton would be appropriate and that we will do whatever possible to bring conversation to the table about these issues. Ms. De Rosa: 1. Added her congratulations to Ms. Mumma. There are few people who have had as big as impact as she has had on this City in a positive way in moving it forward! We are all incredibly grateful for her work. We know that she will continue to do great things in Central Ohio. She looks forward to working with her in her new position with COTA! 2. In regard to the Hyperloop, she was surprised with the size of the group who came to the event at 7:30 a.m. and their excitement about this opportunity. Thanks to Vice Mayor Amorose Groomes for her work on this initiative! 3. Congratulations to Ms. Crandall for her article on engagement that was published in the National Civic Review. It was a great article and she appreciates her work on this. 4. In regard to the CIP report in the packet, which was very helpful, it appears that only half of the budget for Park maintenance has been spent to date. Do we anticipate that all of the budgeted funds will be spent for Park maintenance this RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Form 6101 Held August 12, 2019 Page 11 of 12 year? In the stormwater maintenance, to date there has not been any spending. Is this a matter of timing? She asks these questions as these two areas were important conversations about whether or not the funding was sufficient. Ms. Mumma noted the budgeted funds will be spent for these items yet this year. Mr. Reiner stated that he will arrive late for the reception for Ms. Mumma and so wants to add his comments at this time. Last month, the country celebrated the 50th anniversary of the moon landing, which was a long-term vision at the time by then President Kennedy. At the time, the computers to operate a space shuttle were very large and would not fit in a space capsule. With the help of MIT and the use of smaller computer chips, the moon landing was possible. Some at that time were skeptical of this long-term vision. This is Ms. Mumma's last meeting with Council and he thanked her for her knowledge that allowed the City to launch Dublin into a completely new era. Some were skeptical about the Bridge Street project, but Ms. Mumma, patiently and with grace, explained all of the economic power of the City over the past five years. Much like the monumental moon landing, she helped launch a new area for Dublin, now recognized by three national firms as one of the foremost trendy, financially savvy and smart cities in America. Thanks to Ms. Mumma for the grace she displayed in facing the challenges encountered with the Bridge Street project. Everyone wishes her well in her new position with COTA, and all of the citizens of Dublin are in debt to her for her leadership and knowledge. Mr. Keenan noted that he appreciated working with Ms. Mumma in his role as Finance Committee Chair over many years. The City will lose a tremendous amount of institutional knowledge with her departure. Ms. Mumma was an integral part of the Bridge Park development -- an extremely complex project. He thanked her for helping shepherd the City through all of that. Good luck at COTA, and thank you all of your service and your future service! Ms. Alutto: 1. Reminded everyone that school begins on Wednesday. She encouraged everyone to be watchful in their driving and pay attention to the school zones. 2. Thanked Ms. Crandall for submitting her article to the National Civic Review. She chose an excellent example of human -centered design through "Aging in Place." Both Ms. Crandall and Ms. Nardecchia worked tirelessly to bring all of the citizens and partners together to create something that is very unique. In talking with people about "Forever Dublin," they are very surprised with all that has been accomplished. Thank you for sharing all of this information with others. Hopefully, other communities will be inspired to do the same! 3. Noted that when she first began service on Council, it seemed very overwhelming. But she quickly realized that it would not be overwhelming, because she would have the support of staff like Ms. Mumma and others. Ms. Mumma will be missed, but will not be far away. She cannot wait to see what she will accomplish with COTA, and they are incredibly fortunate to have her. Dublin has been blessed to have had her serve in Dublin for these past eight years. Vice Mayor Amorose Groomes stated that it has been a joy and a privilege to work alongside Ms. Mumma. She appreciates her patience with the extensive questions, and her demeanor in navigating these questions. She has learned much from Ms. Mumma. She appreciates her willingness to partner in ensuring that all of the deliberations occur in the public realm and not offline. Ms. Mumma"s disposition and her grace in handling all of this is very much appreciated. COTA is getting a great team member, but as a Dublin resident, Ms. Mumma won't be far away. Best wishes to her! Mayor Peterson: 1. Thanked Mr. McDaniel and staff for all of their work on the Dublin Irish Festival. He noted that the Memorial Tournament, the Independence Day celebration and the Irish Festival take place in three consecutive months, bringing in excess of 250,000 people into a residential community. We keep them safe, moving them through the community, entertaining them, and then letting them return home with positive impressions of our community. Staff does an extraordinary job of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 August 12, 2019 Page 12 of 12 Held executing three events over three consecutive months. Most communities don't have one such event! Thanks to everyone for all they do. 2. Commented that his first exposure to a Finance Director was with Marsha Grigsby in 1996, when he first served on Council. Everyone who interacted with her felt there was no one who could meet her professionalism and her extraordinary talent and expertise in her field. When Ms. Grigsby was appointed City Manager, many wondered who would serve in her place. Ms. Mumma has not only met, but exceeded the standard set by the previous Finance Director. Her professionalism, thorough knowledge, personality, ability to stay calm under pressure, and her ability to answer questions with nearly flawless expertise in unmatched. In general, in life, if you can leave a place in better condition than you found it, you have succeeded. She has done this, and this Council and community owe her a tremendous debt of gratitude for her guidance in challenging and complicated financial circumstances. He greatly appreciates her service to this Council, and to this community, which is better off for her having served it. Thank you for all you have done for the City, a,pd we wish you the very best in future endeavors! ADJOURNMENT The meting was adjo d at 8:15 p.m. Mc*or — Presilng Officer Clerk of Council