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HomeMy WebLinkAbout06-10-2019 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin. City Council Held June 10, 2019 CALL_ TO ORDER Mayor Peterson called the Monday, June 10, 2019 Regular meeting of Dublin City Council to order at 6:45 p.m. in Council Chambers at Dublin City Hall. ROLI! CALL Meeting Form 6101 Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. De Rosa, and Ms. Fox. Mr. Reiner arrived at 6:55 p.m. Ms. Alutto arrived at 7:00 p.m. Mr. Keenan was absent (excused). ADJOURNMENT TO EXECUTIVE SESSION Mayer Peterson moved to adjourn to executive session for conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pen6ng or imminent court action. Vice Mayor Amorose Groomes seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes. (Mr. Reiner joined the executive session in progress.) Staff members present were Ms. Crandall, Ms. Mumma, Mr. Boggs, Mr. Stiffler, Ms. O'Callaghan, Ms. Goss, Mr. Earman, Mr. Rogers, Interim Police Chief Paez, Mr. Hammersmith, Ms. Nardecchia, Ms. Burness, Ms. Ray, Mr. Plouck and Mr. Myers. PLEDGE OF ALLEGIANCE Ms. Alutto led the Pledge of Allegiance. SPECIAL PRESENTATIONS/RECOGNITION • 20th Anniversary of Camp Project L.E.E. D Ms. Nardecchia thanked Council for recognizing the 20th anniversary of this program, which has become a hallmark in Dublin that many municipalities around the country have tried to duplicate. Using City Year as a model, Camp Project LEED combines traditional recreation services for 7th, 8th and 9th graders, but at least 50 percent of this time is spent in volunteering — both within Dublin and in the inner city of Columbus and surrounding communities. This program has had a large impact on young adults who still choose to call Dublin home. She introduced the staff members who have worked on this program and \niho are present tonight. She then introduced two alumni and a current LEED member to make brief comments about: the positive impacts of this program: past members Dr. Kefee Graniteand Mr. Robert Burda; and current L. E. E. D. member Olivia Wirth. Mayor Peterson then read and presented a proclamation to these individuals in recognition of the 20th anniversary of the program. [Photos were taken of the group.] • Recognition of Outgoing City Board & Commission Members Council members recognized the following members: Steve Stidhem of Planning and Zoning Commission; Dave Rinaldi of the Architectural Review Board; and Phil Smith of the Dublin Convention & Visitors Bureau Board. [Clocks were presented to each in appreciation for their service.] The individual members made brief comments about the positive experience in serving on City boards and commissions. Council members again thanked them for their outstanding service and dedication. CITIZEN COMMENTS There were no comments from citizens. CON;3ENT AGENDA Hearing no request for removal of an item from the Consent Agenda, Mayor Peterson moved approval of the actions for the two Consent Agenda items. Mr. Reiner seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. • Approval of Minutes of Work Session of May 13, 2019 • Approval of Minutes of Regular Meeting of May 20, 2019 RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council June 10, 2019 SECOND READING/PUBLIC HEARING — ORDINANCES Page 2 of 16 Ordinance 26-19 An Ordinance Supplementing Ordinance No. 52-15 to Establish an Urban Redevelopment Tax Increment Equivalent Fund for Bridge Park Z Block. Meeting Form 6101 Mr. Istiffler noted there is no additional information to report. He offered to respond to any questions. Vote on the Ordinance: Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. Fox, yes; Ms. De Rosa, yes. Ordinance 27-19 Authorizing the City Manager to Enter into a Real Estate Purchase Agreement to Convey the Property Located at 5800 Shier -Rings Road to Air Force One, Inc. and Authorizing the Execution of Various Related Documents. Ms. Goss stated this is a real estate purchase agreement for the proposed disposition of City -owned property at 5800 Shier Rings Road to Air Force One, Inc. There have been no changes to the documents since first reading. The purchase price of $2.7 million is consistent with the appraised value of the two-story building and the 6.25 acre site. PresE�nt tonight are Bill Guy and Greg Guy to provide a brief overview of Air Force One and respond to any questions about the business. Bill Guy, Founder and Chairman, Air Force One stated they are very appreciative of the opportunity to continue their business in Dublin, Ohio He came to Dublin when he was four, when his parents moved here 70 years ago. His father formed J.A. Guy, Inc. in Columbus in 1953 and moved it to Dublin in 1955. He worked for his father for 17 years at J.A. Guy, Inc. and then Air Force One was formed as a wholly-owned subsidiary. They are very proud of what they do, who they are, and what they contribute. He added that when his family first came to Dublin, they lived at 8015 Riverside Drive, next door to his grandparents, the site of the old log cabin just recently reclaimed by Dublin. It has been a privilege to be in Dublin and to continue in Dublin. He introduced Greg Guy, who now owns controlling interest of the corporation. Greg Guy, CEO, Air Force One stated they are excited to take this opportunity forward. They have 65 people who are office based in Dublin each day, and another 70 who are field based in and around Dublin. It has been a great privilege to grow their business in Dublin; they have five other offices throughout Ohio and a total staff of nearly 300. Workforce development and training of their staff is a big part of what they do and is a big part of what this property purchase will facilitate. They are out of space at their current location, and this will enable them to grow their business and stay in Dublin. He thanked Council for this opportunity. Mayor Peterson stated that this type of family-owned business is the kind of company that Dublin needs and wants. These companies are the backbone of this country — small businesses that are founded by families and who succeed through high quality work. Thanks for what they do for the City! Ms. Fox asked about workforce development, given her experience of a nephew learning the HVAC profession through a union program. How can people become part of this at Air Force One? Mr. Guy responded their workforce is not part of a union. Unlike a union, they train their employees initially through a pre -apprentice program for high school level through an apprenticeship program that ultimately results in a journeyman classification through the State of Ohio. This is a several year process of classroom and lab. He is an advocate of this apprenticeship program, but noted there are not enough young people coming into the trade. There is a great need for their services. In response to her question, he indicated any interested students should contact him about their pre -apprenticeship program. Tolles Technical does not have an HVAC program at this time, however they hire through tech schools throughout the state. Their website has details on thihs. Vice Mayor Amorose Groomes added that the Guy family has always been very supportive of all things Dublin — they are participants in our community and are much appreciated. They recently donated motorized flags to the high schools in Dublin. Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held June 10, 2019 Page 3 of 16 Form 6101 INTRODUCTION/FIRST READING — ORDINANCES Ordinance 28-19 Accepting the Annexation of 4.816 Acres, More or Less, from Jerome Township, Union County to the City of Dublin. (Applicant: Washington Township Board of Trustees) Mr. Boggs stated this ordinance would accept the annexation of property owned by Washington Township and currently within Concord Township. (Note: later in the meeting, Mr. Boggs corrected the record to clarify this land lies in Jerome Township.) This is a Regular annexation petition, which provides the opportunity for the City to adjust the township boundaries following the acceptance of the annexation. The boundary adjustment ensures uniformity of fire and EMS service for that parcel. The County Commissioners are required to approve this township boundary adjustment once petitioned for by the City. He noted that representatives of Washington Township are present to respond to any questions. TherEol will be a second reading/public hearing at the June 24 Council meeting. Ordinance 29-19 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2019. Mayor Peterson introduced the Ordinance. Mr. Stiffler stated this is the second quarter supplemental to the 2019 appropriations. Details of the requests are outlined in the packet memo. Vice Mayor Amorose Groomes asked about the appropriation for salaries and wages in Engineering. Is that related to additional staffing in that department? Mr. Shiffler responded the additional amount is for changes made to the employee salary and benefit structure as a result of workers joining the union. Vice Mayor Amorose Groomes asked if there would be any additional revenue to offset these expenses. Mr. Stiffler responded there would not. Ms. Flox noted the memo references an increase in TIF service payments by 13 percent between 2017 and 2018. How does the City anticipate or budget for the fees associated with these revenues? Mr. Stiffler responded it is difficult to do. There are two components to the deductions: the Auditor fees, which can be predicted and also the Treasurer fees for delinquent properties. The City is not aware of late versus delinquent real estate property taxes. Those who are late pay a fee and the Treasurer collects part of that fee. The City will receive the increased revenue as part of the delinquency, but the Treasurer will take part of that: as a fee. While there is additional revenue that comes to the City, there are related fees deducted. For TIF service payments, they tend to come in batches. The County Auditor pays the City only twice per year, so some of these payments could be remitted to the City at a later date and can even cross a calendar year. There will be a second reading/public hearing at the June 24 Council meeting. Ordinance 30-19 Authorizing the Provision of Certain Incentives to Univar USA, Inc. to Induce it to Lease a Facility to Retain and Expand an Office and Its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. Mayor Peterson introduced the Ordinance. Ms. R(ay stated that Economic Development staff has been in discussions with Univar Solutions, a global chemical and ingredient distributor and provider of value-added servicE�s about its interest in relocating and expanding its sales and customer service facility in Dublin. This project will retain 313 jobs and add 200 new jobs by the end of 2021. Univar, Inc. completed the acquisition of Nexeo Solutions earlier this year; at that point, INexeo was located at 5200 Blazer Parkway on the Ashland campus. Also earlier this year, Nexeo relocated to 6000 Parkwood Place as part of a short-term, three-year lease in which no City incentives were involved. Since that time, Univar acquired Nexeo and rebranded to Univar Solutions. The economic development agreement proposed to Univar Solutions includes a seven- year, 15 percent performance incentive on withholdings capped at $755,000 for the term RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held June 10, 2019 Page 4 of 16 of thE., agreement. The City is also proposing a $75,000 relocation grant to offset fit -up costs associated with the expanded head count. In consideration, Univar Solutions agrees to add 200 new jobs to Dublin by the end of 2021 and execute a minimum 10 -year lease on a location within Dublin. The company must reach pre -determined annual withholdings targets to qualify for the performance incentives. Based on the company's payroll projections, it is estimated that the City will net approximately $5,558,000 in income tax withholdings revenue over the Company's ten-year lease term. As this project is in competition with locations in Phoenix and Dallas, the state of Ohio is also proposing economic development incentives to be considered later this month. She offered to respond to questions. Vice Mayor Amorose Groomes stated that the memo indicates the project results in the retention of 313 jobs and addition of 200 new jobs by 2022. In the actual agreement recitals, Section 1A, it indicates the company expects to retain 363 existing employee positions within the City and create 150 new employee positions. While the net is the samE!, the numbers do not align between the memo and the agreement. Ms. Ray responded that they will check the numbers prior to second reading. Ther() will be a second reading/public hearing at the June 24 Council meeting. Ordinance 31-19 Authorizing the Provision of Certain Incentives to Quantum Health, Inc. to Induce it to Lease a Facility to Relocate and Expand an Office and Its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. Mayor Peterson introduced the Ordinance. Ms. Fray stated that Economic Development staff has been in discussions with Quantum Health, a leading healthcare and benefits consumer navigation and care coordination company, about the expansion of their corporate headquarters to Dublin. Quantum Health is growing rapidly and has been consistently recognized as a best place to work in Central Ohio. The company has outgrown their current headquarters facility in Columbus and there is limited ability to expand their existing facility. That prompted their interest in Dublin. Over time, the company plans to transition their 800 existing jobs to Dublin, with the addition of 350 new jobs by 2025 for an overall total of 1,150 new jobs in Dublin. The Ek,conomic development agreement proposed to Quantum Health is a seven-year, 17 percent performance incentive on withholdings, capped at $1,665,000 over the term of the agreE.kment. The City is also proposing a $150,000 relocation grant to offset moving and fit -up costs. In consideration, Quantum Health agrees to add 1,150 jobs to the Dublin community by the end of 2025. The company must execute a minimum 10 -year lease and reach pre- determined annual withholdings targets to qualify for the performance incentives. Based on the company's payroll projections, it is estimated the City will net approximately $11,249,000 in income tax withholdings over the 10 -year lease term. This project is also in competition for locations in Fort Worth and Nashville and therefore the state of Ohio has also proposed incentives to keep the company growing in the Columbus region. She offered to respond to questions. Ms. Cie Rosa asked for the company's current location in Columbus. Ms. Ray responded they are located in the Crosswoods area in the City of Columbus. Ms. Fox asked what kind of incentives would be offered by the state of Ohio to this company. Ms. Ray responded she will check on specifics for this project. There are items such as a Job Creation Tax Credit applied to their Commercial Activity Tax and there are also training grants for workforce development initiatives. She will have information about the specific to share at the second reading. There will be a second reading/public hearing at the June 24 Council meeting. Ordinance 32-19 Authorizing the Provision of Certain Incentives to Dave Thomas Foundation for Adoption to Induce it to Lease or Purchase a Facility to Relocate and Expand its RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council June 10, 2019 Meeting Form 6101 Page 5 of 16 office., and its Associated Operations and Workforce, All Vffir 4A the City; and Authorizing the Execution of an Economic Development Agreement. Mayor Peterson introduced the Ordinance. Ms. Fray stated that: Economic Development staff has been in discussions with the Dave Thomas Foundation for Adoption about the relocation and expansion of their corporate headquarters to Dublin. Established in 1992 by Wendy's founder Dave Thomas, the Dave Thomas Foundation for Adoption is the only national nonprofit charity dedicated to dramatically increasing adoptions from North America's foster care system. The company is seE:king a new location to serve as the national headquarters for the Foundation. The Economic Development Agreement proposed to the Dave Thomas Foundation for Adoption is a seven-year, 15 percent performance incentive on net new payroll withholdings (2021--2027), capped at $75,000 for the term of the agreement. The payroll attributed to the existing 36 relocating jobs from the City of Columbus will not count toward the incentive. The City is also proposing a $25,000 relocation grant to offset moving and fit -up costs. In consideration, the company agrees to add 46 jobs to the Dublin community by the end of 2025. With the existing 36 jobs, this brings a total of 82 jobs new to Dublin. The company must purchase a property or execute a minimum 10 -year lease and reach predEk.termined annual withholdings targets to qualify for these performance incentives. Based on the company's payroll projections, the City expects to net approximately $750,000 in income tax withholdings revenue over the seven-year project term. She offered to respond to questions. Ms. Fox stated that the withholdings figure in the agreement is not $750,000. Ms. Ray responded there is an error in the EDA. The annual cap column on the right is correct, but there is an incorrect figure for the base target withholdings and that will be corrected for the second reading. TherE,hwill be a second reading/public hearing at the June 24 Council meeting. Ordinance 33-19 Authorizing the Provision of Certain Incentives to City Barbeque, LLC to Induce it to Lease a Facility to Relocate and Expand an Office and Its Assocoated Operations and Workforce, All Withiin the City; and Authorizing the Execution of an Economic Development Agreement. Mayor Peterson introduced the Ordinance. ids. R:ay stated that Economic Development staff has been in discussions with City BarbE.kque, LLC about the relocation and expansion of its corporate headquarters in Dublin. The project results in the retention of 68 jobs and the addition of 39 new jobs by 2023. City Barbeque founder Rick Malir opened its first restaurant in 1999. The organization has grown quickly over the past 20 years, and now has nearly 50 restaurant locations in seven states with plans to grow further and faster in the coming years. The company currently owns its 5,000 -square -foot corporate headquarters building at 6175 Emerald Parkway and leases an adjacent 4,000 -square -foot training and call center facility at 6185-merald Parkway. The company has outgrown all 9,000 square feet, and eventually plans to relocate all business units to a single location with the addition of a test kitchen and expanded training facility, once the existing locations can be sold and/or subleased. The economic development agreement proposed to City Barbeque is a seven-year, 15 percent performance incentive on withholdings, capped at $165,000 for the term of the agreement. The City is also proposing two lump -sum relocation grants totaling $60,000 to offset fit -up costs. The first $30,000 grant is payable once the company occupies a new or renovated office facility within the Dublin corporation limit; the second $30,000 grant is payable if and when the company relocates all of the existing jokes to the new location. In consideration, City Barbeque agrees to add 39 new jobs in Dublin by the end of 2023 for a total of 107 jobs. The company must execute a minimum 10 -year lease on a location within Dublin corporation limits and must reach predetermined annual withholdings targets to qualify for the performance incentives. Based on the company's payroll projections, it is estimated the City will net approximately $1,407,000 in income tax withholdings revenue over the company's ten-year lease term. The ;tate of Ohio is also proposing economic development incentives to City Barbeque to help retain and expand its workforce and investment in Ohio. Those incentives will be RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City ._Council_ . June 10, 2019 Meeting Form 6101 Page 6 of 16 reviewed by the State on June 24, which will coincide with the second reading of this Ordinance. She offered to respond to questions. Vice Mayor Amorose Groomes stated that the memo indicates the project results in retention of 68 jobs and the addition of 39 new jobs by 2023. Under the recitals in the agreE;ment, Section 1A, it indicates the company expects to retain 79 existing employee positions with the City and expects to create 28 new employee positions within the City. These total the same 107 number of jobs, but are inconsistent. Could staff verify the correct numbers for the second reading? Ms. Ray responded that staff will do so. Ms. F=ox asked how large a facility they will move to. Ms. Ray responded it is estimated to be 20,000 square feet. Ther(E) will be a second reading/public hearing at the June 24 Council meeting. [Vice Mayor Amorose Groomes recused herself from Ordinance 34-19, as family members are employed with the organization. She departed Council Chambers.] Ordinance 34-19 Authorizing the City Manager to Execute a Lease Agreement for a Term of Five Years with the Dublin Chamber of Commerce, Inc. for the Property Located at 129 South High Street. Mayor Peterson introduced the Ordinance. Ms. Mumma stated that this Ordinance authorizes execution of a five-year lease with the Dublin Chamber of Commerce for City -owned property at 129 S. High Street. The Chamber has leased this building from the City for many years. The current lease expired in October 2018 and, based on the Chamber's desire to continue leasing the property from the City, City staff and Chamber representatives have been working to renegotiate a new lease agreement. The proposed terms of the agreement are outlined in the staff memo and include provisions related to the term; the lease rate, which is based upon an appraisal obtained by the City and discounted to take into account public use of the building; and improvements to the building, including renovations to the exterior, common areae and the tenant suite. The responsibility for these costs is outlined in the memo. In summary, the Chamber would pay for improvements to the space solely used by the Chamber (tenant space), and the City would pay for exterior and restroom improvements. The City and Chamber would share in the cost of other common area improvements at 65 percE:nt by the City and 35 percent by the Chamber. Subsequent to the preparation of the packet materials, feedback was received from the staff at the Chamber. Staff anticipates there will be some changes to the agreement presented at the second reading on June 24. These changes will be discussed with the Chamber prior to the next Council meeting on June 24. Should agreement not be reached by then, staff will request that Council postpone this ordinance until after the Council recess. Ms. De Rosa noted that she has reviewed the list of the remodeling costs in Exhibit A. Has maintenance previously been deferred by the City? She is curious about the improvements the City has done to the property in conjunction with previous leases. Ms. Mumma responded that staff can provide that information. There have been some improvements identified that are necessary for a public building to be ADA compliant. These include bathroom improvements and overall improvements related to public use. Ms. De Rosa stated that it is interesting to her that there is a two percent annual increase in the lease rate. She has not previously seen this type of lease. Ms. Mumma responded that, in general, there is an expectation that rent increases over time, especially as property values increase. She added that is one of the discussion point:3 still under negotiation with the Chamber. Mr. Reiner recalled that a second appraisal was done for the building, which differed from the first appraisal. Ms. Mumma responded that the most recent appraisal was done in 2017 and the low end of the scale was used in this proposed lease, applying it to the base rent. Ms. Alutto asked if staff can provide the previous lease in the Council packet. Ms. Mumma agreed to do so. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 10, 2019 Page 7 of 16 Held Ms. Fox noted that in the exterior improvements listed, it would be nice to discuss new landscaping for the front of the building in conjunction with the other improvements contemplated. Ms. Mumma responded that staff will look into this. Them% will be a second reading/public hearing at the June 24 Council meeting. [Vice Mayor Amorose Groomes returned to Council Chambers.] Ordinance 35-19 Authorizing the City Manager to Enter into a Development and Real Estate Purchase Agreement to Convey the Property Located at 7001 Dublin Park Drive to Chiller LLC and Authorizing the Execution of Various Related Documents. Mayor Peterson introduced the Ordinance. Ms. Goss stated that this Ordinance authorizes a development and real estate purchase agreE.kment between the City and Dublin Chiller LLC for property located at 7001 Dublin Park Drive. She highlighted the following: • The partnership between the City and the Chiller began in 1993 when the City purchased 7.5 acres of land at a cost of approximately $372,000. Two buildings were constructed on the property to support ice hockey, figure skating and related programming to the broader Dublin community. • Since that time, the Chiller has maintained and operated the facilities at no cost to the City. However, the physical structures and the mechanical equipment have endured a great deal of use over 26 years and are in need of repair and replacement to meet the growing demands of the programs. • The current public/private structure of the agreement between the City and the Chiller limits financing options. The Chiller is therefore requesting that the City - owned property be transferred to them with the understanding that at no further cost to the City, the facility will continue to operate as a hockey/skating/ice arena under the terms of the operating agreement provided in the packet. • The current estimated value of the City -owned land is approximately $745,000. Should Council agree to the transfer, there are some key dates to clarify for consistency purposes between the memo and the documents in the packet: o The Chiller must complete all the repairs as outlined in the Osborn Engineering report, prior to January 1, 2025. These repairs, along with the renovations and equipment upgrades currently proposed by the Chiller are estimated to total about $6 million. Should the Chiller fail to complete the renovations by that date, the property will be subject to reconveyance. O If, prior to January 1, 2030, the Chiller changes the use of the facility or ceases to operate the facility for longer than 30 days without prior written consent of the City, the property will be subject to reconveyance. o The City will retain a right of first offer should the Chiller choose to sell the property prior to January 1, 2035. She apologized that the real estate purchase agreement uploaded to the packet was a working version and does not accurately reflect the dates just shared nor the dates outlined in the packet memo. This information will be corrected prior to second reading. Staff plans to bring Ordinance 35-19 back for consideration at the June 24 meeting and have iInvited representatives from the Chiller to attend and address any operation or programming questions Council may have. In discussions to date, the Chiller has indicated that the demand for ice in Dublin is such that they are proposing to add a third sheet of ice, which would be at no cost to the City. She offered to respond to any questions. Mr. Reiner noted that, based on the engineering report, the infrastructure has worn down. Did the City not have involvement over the years in inspecting the building on a property it owns'? He has concerns, similar to those with the Golf Course of Dublin project, that the City owns the land and the facility reverts back to the City at a future date. Was the City not involved in the inspections of the facility over the years? Ms. Goss responded that the current operating agreement did not require City inspection of operations or the interior of the facility. Code enforcement would have been involved in inspections for the exterior of the buildings. Ms. Crandall clarified that the City's Facilities Division has looked at this facility each year. Some of this is general wear and tear, and the HVAC systems and other mechanicals are at a point in time that replacement is needed. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting _ g BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 10, 2019 Page 8 of 16 Held Ms. De Rosa asked if the City has information regarding the dollar value of upgrades the Chiller has made to the facility in the past. Ms. Coss responded that the Chiller has invested $5 million into the facilities over this period of time. Mr. [Reiner stated that the agreement indicates the facility will be used generally for the public good. However, when the City owned the land, it controlled all of this as the landholder. What is proposed is giving up this right, and the City will no longer have authority over how it is used. The percentages of community and school use and times are not included in the agreement. Ms. Coss responded that the operations agreement speaks to the right to operate and how the facility will be operated over time. It indicates it will be to the benefit of the greater Dublin community and provide recreational resources to the Dublin City Schools, the ice hockey program, figure skating, and other ice related recreational activities. Mr. Reiner stated these are vague terms and it does not specify percentages. Ms. C3oss responded that the Chiller representatives can provide program details at the second reading. Mr. Reiner stated that with land ownership, the City had control over the costs. With new ownE.krship of the land and facilities, this group will control the price for ice time. Ms. Coss stated that the Chiller representatives can speak to their projected costs for this at the second reading. Ms. De Rosa stated that she echoes some of Mr. Reiner's concerns. In addition, she asked for clarification of terms. It appears that the Chiller could sell the building prior to making any repairs, based on her review. Ms. Coss responded the intent is that the repairs must be made before 2025 and if they are not made, the property will be reconveyed to the City. Ms. De Rosa stated that it is not clear in the language that they could not sell the building until ;3uch time as all the repairs are made. Ms. Cross responded staff will review this language to ensure it meets the intent. Ms. De Rosa stated this has been a very successful long-term lease, and the Chiller has made. repairs totaling $5 million. She is unclear why a continued long-term lease is not a viable: option for many of the reasons Mr. Reiner has noted. Mr. Reiner agreed that a long-term lease and maintaining the property ownership would be preferred. The value of the property is listed at just over $100,000 per acre, and he is not certain that value is current in a commercial area. Ms. C'3oss responded the appraisal was done in 2017 and so this information is accurate. Ms. Fox asked for the current zoning for this land. Ms. Coss responded she does not have that information at this time. Ms. Fox stated that in order to consider this proposal, it would be important to ensure it is maintained as an ice hockey rink. She does not see this addressed in the contracts. If the ChillE.kr makes the improvements and then decides to sell the property, the next person would not have to maintain it as an ice hockey rink. She wants to understand more about how the City is protected in terms of this being maintained as an ice rink and whether a deed restriction would be needed to ensure this. It would be important that this not be converted to something other than an ice rink in the future. Her other question is that the ChillEl.r LLC is the purchaser and they have four other facilities. If one of the four other facilities were to fail financially, could a bank foreclose on one of the other facilities to satisfy the debt? That would put the City at a higher risk, as well. Finally, does the contract only apply to the purchaser? If the Chiller were to sell it, her impression is they could sell it before 10 years. The City would have right of first offer, but at what price? Mr. Reiner asked if all of these issues can be addressed prior to the next hearing. Ms. C3oss responded that she believes these issues can be addressed. Many are questions that need to be refined in the agreements. They will meet with the Chiller representatives to work on these issues. Mr. Reiner noted that he and Ms. De Rosa remain interested in the City maintaining ownership of the property and extending the Chiller lease for a long term in order to have control of the facility and public use. This facility is something the people and the students really enjoy. There; will be a second reading/public hearing at the June 24 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held - Meeting June 10, 2019 Page 9 of 16 INTRODUCTION/PUBLIC HEARING — RESOLUTIONS Resolution 31-19 Form 6101 Accepting the Lowest and Best Bid for the 2019 Guardrail Replacement and Maintenance Program. (Project No. 19-009.0-CIP) Mayor Peterson introduced the Resolution. Mr. Hammersmith noted that on May 22, two bids were received for this project. This involves replacement of existing steel guardrail with painted galvanized steel guardrail on Riverside Drive; and replacement of existing steel guardrail with steel backed timber guardrail on Muirfield Drive, south of Brigids Close and on Post Road, just west of Commerce Parkway. The Engineer's estimate was $135,000; the budgeted funds in the CIP were $170,000. The bids received were higher than the estimate, likely related to potential rock excavation for installation of guardrail posts and encountering storm sewer on Riverside Drive. The Paul Peterson Company submitted the lowest and best bid of $148,474.20, which was 10 percent over the Engineer's estimate. There are a number of Tran(Sportation projects in the CIP yet to be performed in 2019. Given the relatively small difference between the estimate and the bid —just under $8,000 — other budgeted funds will ble used to cover this difference. Staff anticipates construction to commence in August, and streets impacted by construction will remain open to traffic during the construction. The completion date for the project is October 25, 2019. Staff has favorable experience with the Paul Peterson Company and recommends approval of Resolution 31-19. Vice Mayor Amorose Groomes requested a memo from staff about the status of project bid a)Nards (over bid and under bid) and those anticipated to be bid yet this year. She does not want to have an important project toward the end of the year potentially delayed. Perhaps there is need to prioritize, but wants to be aware of that as early in the year as possible for flexibility reasons. Ms. Mumma noted that in the next packet, staff will provide an updated CIP status report. This will include prior year carryover and encumbrances as well. Vote on the Resolution: Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. De Rosa, yes. Resolution 32-19 Accepting the Lowest and Best Bid for the 2019 Pedestrian Tunnel Maintenance Program. (Project No. 19-008.0-CIP) Mayor Peterson introduced the resolution. Mr. Hammersmith stated that bids were opened on May 22 for this project. This project is on Carnoustie Drive, west of Springburn Court and east of Turin Hill Court. It involves removal of the existing stone -clad slopes at each end of the existing tunnel that is 180 inches in diameter; the tunnel will be extended; and new caste -in-place retaining wall with stone veneer facing will be constructed at each tunnel entrance. The Engineer's estimate was $500,000; the budgeted funds in the CIP were $440,000; the costs of the project exceeds budget due to the proposed retaining walls being longer than anticipated at the initial programming. The longer walls are needed to avoid existing storm sewers on both ends of the tunnel itself. As a result, these retaining walls have 25 percent more concrete than :*ome recent tunnels built. The Righter Company submitted the lowest and best bid of $536,647.50, which was 7.3 percent over the estimate. Staff anticipates this overage to be covered by other budgeted funds for CIP projects this year. Construction is scheduled to begin in late July to early August. The path will be closed at each end of the tunnel during construction, however Carnoustie Drive will remain open. There will be periods of closure for the roadway when drilling and shoring is done and when the pipe ends are set, expected to be minimal. Detours will be posted for this work. The completion date for this tunnel project is November 15, 2019. Staff has good experience with this company that has done several recent projects, including the Ashbaugh Road bridge project. Staff recommends approval of Resolution 32-19. Vice Mayor Amorose Groomes asked if this is the same contractor who worked on the Memorial Drive tunnel project. Mr. Hammersmith responded it is not. Vice Mayor Amorose Groomes noted the increase of the concrete for the retaining walls. Will they extend further east and west? RECORD OF PROCEEDINGS Minutes o� f' _ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 10, 2019 Held Page 10 of 16 Mr. Hammersmith responded affirmatively. They will be longer than what was anticipated during programming for this tunnel. Vice Mayor Amorose Groomes suggested that staff look at the northeast corner of the Memorial Drive tunnel project, where some work is not complete. Mr. Hammersmith responded that, typically, when construction is completed and until turf is established, it is difficult to keep earth in place on slopes. Staff will review this location. Ms. Fox noted that staff has indicated the overages can be covered by other budgeted fund.c.S. Will that impact other programs or projects? Mr. Hammersmith stated it will not necessarily impact other projects. For example, the wayfinding project is to be reconfigured and information about that will be shared during the CIP workshop. Staff believes the overages can easily be covered within the current budg et. Vote on the Resolution: Ms. De Rosa, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes. Resolution 33-19 Accepting the Lowest and Best Bid for the Dumfries Court East Hydraulic Disconnnect Project. (Project No. 18-037.0-CIP) Mayor Peterson introduced the Resolution. Mr. Hammersmith stated that on May 29, one bid was received for this project. It involves improvements that will isolate the eight Dumfries Court East residences from the Deer Run :3anitary sewer shed gravity system, thereby reducing the potential for water in basement events caused by sanitary sewer surcharges within the Deer Run sanitary sewer. Sanitary sewer lines serving these homes will discharge into a newly constructed sanitary sewer lift station and from there will be pumped through a short, 1-1/2 inch force main into the Deer Run sanitary sewer along Glick Road. Project limits extend from Carnoustie Drive/Dumfries Court East and West intersection north to the Glick Road/Carnoustie Drive intersection, and then into the Muirfield Association North Pool area. The project involves placing sanitary sewer infrastructure outside of existing road right-of-way and existing dedicated utility easements. As a result, the City needed some additional permanent and temporary easements from the Muirfield Association. These were donated by the Muirfield Association and helped facilitate this project. This project was first advertised for bids in April, and one bid was received from Complete General Construction. The bid exceeded the Engineer's estimate of $325,000 by 43 percent and so it was not awarded. Staff then contacted several contractors to understand any issues with the plans and adjusted bid documents. Bids were solicited again in May of this year, and the Engineer's estimate was increased to $360,000. Complete General Construction submitted the only bid at $468,497.50, which is 30 percent over the estimate. In reviewing the bid versus the estimate, the vast majority of differE�nce was in the 10 -inch gravity sewer that runs from Dumfries Court East and West'Carnoustie Drive intersection and heads north. That accounted for $83,000 in the additional costs. Representatives from Complete General indicated their reasoning for the pipe cost was mobilization and trucking, and their estimate of the difficulty of that pipe installation. Much of this work will be done at night to reduce impact to residents, to maintain traffic and in order not to impact pool operations. Staff ,anticipates this project will commence in late June or early July and the completion date is September 27, 2019. Experience with Complete General Construction has been very favorable. Staff its recommending approval of Resolution 33-19. Vote ion the Resolution: Ms. Alutto, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. De Rosa, yes. OTHER • Acceptance of Tax Incentive Review Council Report and Minutes Mr.:3tiffler. stated that the Tax Incentive Review Council was held on Tuesday, May 7. At that imeeting, the Community Reinvestment Area and TIF reports and minutes for 2018 were! reviewed and accepted by the Council. The county auditor prefers that City Council formally accept the minutes and reports of TIRC in order to have a public record reflecting receipt of this information. Staff therefore requests Council, by motion, accept the report and minutes of the TIRC. RECORD OF PROCEEDINGS Minutes of^ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 10, 2019 Page 11 of 16 Held Mayor Peterson moved to accept the report and minutes of the TIRC meeting of May 7, 2019. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Ms. De Rosa, yes; IVIs. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes. • Transportation Related Tax Revenues Mr. Stiffler stated that a follow-up memo was provided in the packet, based on information previously discussed at Council regarding revenue sources dedicated to transportation and some amendments included in the Transportation Bill that increased the amount of permissive tax revenue that may be levied by a taxing district. He noted in regard to the motor vehicle fuel tax and the motor vehicle license tax that the information is included for information only as there are no additional actions available to Council regarding these tax revenues. With regard to the permissive taxes, under current law and the changes to existing law madE: in the Transportation budget, there are actions available to Council to increase vehicle registration permissive taxes in each of Dublin's three taxing districts. Of the current maximum of $30 in these permissive taxes, Franklin County levies $20; Delaware County levies $10; and Union County levies $0. Staff is seeking guidance from Council regarding any interest in exploring or enacting additional vehicle registration permissive tax revenues in Dublin's taxing districts. Included in the packet was a newspaper article about the City of Columbus increasing their permissive taxes by $5.00. Also included in the memo was a comparison of each taxing district of the municipalities located in each of these counties. Vice Mayor Amorose Groomes thanked staff for preparation of these materials. She asked for this as a result of conversation at MORPC about roadway improvements, collectively, and to understand what the City is doing as well as its neighboring jurisdictions in terms of levying permissive taxes. There are some difficult decisions ahead about partnering with adjacent municipalities for projects, and it is important to illustrate and highlight the taxes imposed on our residents. If we are to partner with neighboring jurisdictions, they need to be taxing their jurisdictions as Dublin does. It is illustrative of why Dublin has funds available to repair roadways, as residents pay the taxes to do so. This fuel tax is a use tax and an appropriate form of taxation — people using the roads pay for roads via fuel tax. This topic warrants further discussion. Ms. De Rosa asked for clarification about the chart regarding Franklin County — Dublin Taxing District #2506. It states "Government Levying Tax" as both Franklin county and the City of Dublin. Historically, and under the new law, both the county and city have to approve these fees? Mr. Stiffler noting that the chart is complicated and lists the current fees imposed, reflects the ORC section that established the fee, the distribution of the permissive tax (county and/or municipality), the government levying the tax (county or municipality), and the potential action available to local governments at this time. Dublin residents who live in Franklin County currently pay a total of $20 permissive taxes. The City has the ability to levy tivvo additional fees of $5 each based on ORC 4504.172 and the new ORC 4504.173. Ms. Cie Rosa asked about the fees that could have been levied in the past by either Franklin County or by the City of Dublin. Which party levied them? Mr. Stiffler responded that in all of these either/or cases, Franklin county levied the fees. However, Dublin does receive a portion of the revenue generated from these levies by Franklin County. Ms. Cie Rosa asked what portion of those fees Dublin receives. Mr. Stiffler responded that under ORC 4504.02, Dublin received $590,000 in 2016 and has a current balance on hand of just under $500,000. His estimate is that Dublin receives approximately 50 percent of those fees that are levied by Franklin County as shown on this chart. Vice Mayor Amorose Groomes asked if staff can provide follow-up information about what portion Dublin receives of the fees imposed by Franklin County. Ms. Cie Rosa stated that her understanding from the presentation is that under the new Transportation Bill, Dublin alone could impose a $5 fee. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO June 10, 2019 Page 12 of 16 Held Meeting Form 6101 Mr. Stiffler responded that is correct — under ORC 4504.173, a municipality or a township has the ability to levy this additional fee of $5. He did not reflect the townships on this chart as it is not relevant to this discussion. Ms. De Rosa stated that in terms of Delaware County, it appears that some of the fees have been levied by Delaware County, yet some of the potential fees have not been levied — either by Delaware County or by Dublin. It is interesting that the City had the ability to levy the fees, yet did not do so. Depending upon what county a Dublin resident lives in, they are therefore paying in the range of $0 to $20. To date, has Dublin enacted a tax in any instance? Mr. Stiffler responded Dublin has not done so. There are only six permissive taxes levied to date — four in Franklin county and two in Delaware county. In each of those cases, the county was the enacting jurisdiction. Dublin does receive a portion of the funds from two of thE: four levies in Franklin County and one of the two in Delaware County. Ms. De Rosa stated that her understanding is that Dublin could make a decision to levy a fee for the portions of Dublin in Delaware and Union counties. It is interesting to review what funds could be available Dublin, as well as the fact that Dublin has not levied any of thesE:, but is benefitting from them. We could opt to levy fees in counties where the available levies are not being enacted, and we have chosen not to. What percentage of thosE! fees could potentially come to Dublin, if the levies were implemented? It seems more background information is needed to have a thorough discussion. Mayor Peterson asked for clarification of what Delaware and Union Counties have i m po.soed in fees. Mr. Stiffler stated that in the column of potential actions on page 4 of 6, Delaware County has IE�vied fees under two of these, so Dublin is precluded from doing so. Only Union county has not imposed any permissive tax. Vice Mayor Amorose Groomes stated that what is important is making the playing field even for all Dublin residents — regardless of what county they live in. The vast majority of Dublin's population is in Franklin County and they are already paying a large portion of thosE, fees. There is opportunity in Delaware and Union counties to at least treat all Dublin residents the same. Ms. De Rosa added that the City has not enacted any of these permissive taxes, but the counties have either enacted some or none of the available taxes. Vice IMayor Amorose Groomes pointed out that in some cases, neither the City nor the county has taken action to enact permissive taxes. Dublin has had the opportunity to do so, particularly in Delaware County under ORC 4504.02. Ms. De Rosa asked if this had been discussed previously. Mayor Peterson noted it has not. Vice Mayor Amorose Groomes stated this issue was brought to her attention when fuel tax discussions began related to funding road repair and infrastructure. Mayor Peterson stated that these are legitimate issues for discussion, but it is not likely to be solved tonight. Perhaps another session is needed for more discussion. Ms. Crandall stated that staff might suggest a work session for this topic, given the interest. Mayor Peterson suggested this be added to an upcoming work session. Mayor Peterson moved to refer the issue of transportation related tax revenues to a work session that is already scheduled. Staff will determine the date for this. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes. Vice Mayor Amorose Groomes requested that staff forward information regarding what percentage of those $5 fees the City actually receives from the counties. This will be helpful in the future discussion. • HD Fagade Grant Recommendations Mr. Reiner, Chair of Community Development Committee reported that the Committee met on May 22 and reviewed a grant application for property located at 75 S. High Street. Background information has been provided in the packet. Extensive discussion took place regarding not approving grants for general maintenance since these are taxpayer monies. For 75 S. High Street, the applicant requested a grant of $15,000 toward a number of RECORD Of PROCEEDINGS Minutes of ' Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held _ June 10, 2019 Page 13 of 16 improvements being made to the property — patio, front porch, wrought iron fence, and all repairs to facilitate a dining use. The Committee recommended approval of this request with the condition they receive approval by ARB on May 22 for this project. Mr. Reiner moved approval of the grant recommendation, subject to the condition of approval from ARB. Mayor Peterson seconded the motion. Vice Mayor Amorose Groomes clarified that the Committee recommended that the vote at Council not take place until ARB has approved the project, and the final review and approval is now scheduled at ARB on June 26. She suggested that Council postpone the consideration of this recommendation until after the June 26 ARB meeting. Mr. Reiner agreed and withdrew his motion. Mayor Peterson withdrew his second. Vice Mayor Amorose Groomes moved to postpone this item until after the review is completed by ARB. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes. Ms. De Rosa stated that at this meeting, the Committee had the opportunity to review before and after photos of the 2018 fagade improvement grant projects. The first year of this program went well and there were some successes with this initiative. She suggested these! photos be shared online, as the intent of the program is being achieved. STAFF COMMENTS Ms. Crandall reported that in the packet was a follow-up to a retreat item. Parks & Recreation Department has prepared a series of recreational amenity maps. These maps incorporate both City Parks & Recreation amenities as well as private amenities. This includes the north/northwest portion of the City and Muirfield Association amenities. If Council wants to see anything added to those maps, please let staff know. COUIUCIL COMMITTEE REPORTS Planning & Zoning Commission: Ms. Fox reported she does not have an update, as the last two PZC meetings were cancelled. Administrative Committee: Vice Mayor Amorose Groomes stated that Council had postponed a mid -year check in meeting with Council staff and will look to reschedule that as part of the June 17 work session. The executive session could be held at 5:15 or following the work session at 8:30 p.m. She asked that Council members provide their preference to Ms. Clarke. Community Development Committee: Mr. Reiner noted there is nothing further to report. Finance Committee: Ms. Alutto stated that a meeting is scheduled regarding hotel/motel tax policy on Monday, July 29. Public; Services Committee: Ms. Alutto stated that the Committee met on June 5 to discuss the public art plan. They will bring forward recommendations to Council in the fall as part of the hotel/motel tax policy meeting. A question was raised about whether all of the public art is available on a GIS map layer. Ms. Crandall responded that all of the outdoor Art in Public Places are in the GIS, but some of the public art collection housed in City buildings is not listed in the GIS layer. This can easily be included, if Council desires. It was the consensus of Council to have this GIS layer added. Ms. Alutto stated that the Committee will meet on Wednesday, June 12 to review the parking management study. Central Ohio Transit Authority: Ms. Die Rosa stated there are no updates to report at this time. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held June 10, 2019 Page 14 of 16 Dublin Friendship Association: Ms. Alutto stated that as part of the library opening, the Dublin Schools also celebrated the 100th anniversary of the 1919 Building this week. Members of the Dublin Friendship Association supported a coordinated effort between the library opening and celebration of the 1919 Building. A banner is posted to mark the 100th anniversary of the School building. In addition, the Association discussed the Mashiko visit and the Taiko concert coming up on August 24; more information will be forthcoming.The group also talked about the 2020 census as well as the Memorial Tournament. MORPC- Vice Mayor Amorose Groomes welcomed Washington Township as the newest member of MORPC. The MORPC Board will meet on Thursday, June 13. Logan -Union -Champaign Regional Planning Commission: Ms. De Rosa stated there is no new information to report. Northwest 33 Innovation Corridor Group: Ms. De Rosa stated that the group meets on Friday in Union County. Dublin Arts Council: Mr. Reiner encouraged everyone to attend the concerts at Scioto Park on Sunday evenings at 7 p.m. Dublin Board of Education: Ms. Alutto stated the City and Schools group will meet on Wednesday. Washington Township: Mayor Peterson noted there are no updates to report at this time. Dublin Bridges: Ms. Fox noted there is no update to report at this time. COUNCIL ROUNDTABLE Ms. Fox reported that she met with staff about opportunities to increase awareness of City Council and improve connections with the citizens. They are looking at ways to improve the City website, with more messaging from City Council to bring more awareness of Council activities in the community and actions taken. They hope to utilize more social media tools, and perhaps feature articles written by Council members. The desire is to have a voice of Council — not necessary individual members. She plans to bring back some, suggestions on how to improve the connection between the community and Council members, and will be seeking Council feedback. Ms. De Rosa: 1. Commented that Ms. Fox's suggestions are great and she looks forward to reviewing a future memo. 2. Congratulated the Library staff, City staff and Schools for the tremendous library opening on Thursday. It was such a wonderful day, and she acknowledged the work of previous Councils and everyone on this project. She visited the library today, and it was still very, very busy. This library will be a centerpiece of the community! Congratulations to all! Mayor Peterson noted that Tim Frommeyer, President of the Columbus Metropolitan Library Board indicated that approximately 3,600 people attended the opening. Mr. Reiner: 1. Reported that a Committee meeting was held recently about the pedestrian bridge opening ceremonies. It may be premature to plan, as there is need to find out what the businesses desire in terms of participation. Outcomes, goals, opportunities, challenges, and the key stakeholder groups were discussed. The Committee will bring back recommendations at a later date when more information has been gathered. One item of discussion was about the desire for graphics to be posted on the construction fencing along the temporary path to improve the aesthetics. 2. Noted that he read the Blue Zone report, noting that some of the places experienced a 20 percent reduction in obesity of their citizenry. He is aware that RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council June 10, 2019 Page 15 of 16 Meeting Form 6101 the City is seeking partners for funding of this program, but will the City participate financially as well? Ms. Crandall responded that staff's intent is to find partners to contribute the full $50,000 cost of the program. Ms. Steiner has begun to re-engage with those who attended the keynote presentation and who had expressed interest. Staff will provide an update on progress in the next few weeks. Ms. Alutto reported that she met with Ms. Crandall and Ms. Nardecchia regarding the status of Forever Dublin. More data will continue to be collected, but there are many ideas and areas to address. She anticipates in the coming year there will be a lot more collaboration with more partners. Council's support of this initiative has been tremendous, and Ein impact is already being made. She thanked Council, Ms. Crandall and Ms. Nardecchia for all they are doing in partnership with Syntero. Ms. Crandall stated there will be an update on Forever Dublin in the next packet. The hub is officially open now and advertised as available. Vice Mayor Amorose Groomes: 1, Noted that she and Mayor Peterson attended the Schools 1919 Building 100th anniversary on Saturday. Congratulations to Dublin Schools on what they have done in this fantastic facility! 2. Reported that she and Ms. Fox met with the design team for the new Council Chambers. Ms. Delgado will soon be uploading the current design to Boardpaq. The committee has provided some direction in that regard, and that direction will also be included in Boardpaq. She wants to keep everyone informed about the direction and status of the design. 3. Congratulated Muirfield Village Golf Club on a tremendous Memorial Tournament. The FORE! Miler was great, the Leaderboard Breakfast was informative and engaged the business community, and the opening ceremonies were televised on the Golf Channel and gave the City a lot of positive exposure. Notably, at the end of the Tournament, Jim Nantz signed off as, "Good-bye from Dublin, Ohio." With Tiger Woods' performance on Sunday and Jim Nantz's closing comments, it could not have been scripted any better! 4.. Noted that she missed the farewell reception for Economic Development Administrator Kyle Kridler. She wished him all the best in the future! M_a�roir Peterson: 1. Echoed the congratulations to the Library. It was an amazing three days — walking from that building and the future it represents, and three days later standing in the 100 -year old 1919 Building! The 1919 Building was what replaced the Washington Township School that was on the Library site many years ago. All that is being accomplished in the community is really great! 2. Noted he had the opportunity to stand with Dick Termeer at the 1919 Building ceremonies. He is a fantastic person and is in the category of Chi Weber — having the historical memories of Dublin. He and his three brothers all attended that school at the same time. 3. Commented about the signage of the new parking garage.The signage indicates "Library Parking" but would it be possible to have the signage indicate "Public and Library Parking" on that overhang? He has heard comments that people hesitate to enter the garage if they are uncertain of whether it is public or only library designated parking. Once in the garage, they must drive to the third floor past all of the reserved parking signs to access the remainder of the parking spots. While the community may learn this over time, is there a way to modify the sign slightly and add "Public and" to the sign? Some businesses believe the parking garage is only for the library patrons. Ms. O'Callaghan responded that the agreement with the Library provided for the Library's approval of the signage. Extensive discussions took place with the Library about both the exterior and interior signage package. It could be revisited, but it would require the Library's approval to change any existing signage. Mayor Peterson responded that it would be important to at least have this conversation with the Library. He does understand the point made about the signage implying only the library users can park in the garage. Ms. O'Callaghan stated there are a few other items to be discussed with the Library, and this item can be added to that list. RECORD OF PROCEEDINGS Minutes of Dublin City Councilg Meetin BARRETT BROTHERS - DAYTON, OHIO Form 6101 June 10, 2019 Held Page 16 of 16 4. Thanks to all of the Dublin staff involved in the Memorial Tournament, especially the Dublin Police who ensure safety for all of those coming into our community. It is amazing that a community the size of Dublin can absorb this event every year without disruptions. Tcs to everyone who was involved! ADJC�"iIRNMENT / The��eeting was adjg�i nr e at 8:53 p.m. yor — Presi#ng Offi Clerk of Council