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HomeMy WebLinkAbout04-22-2019 Council MinutesRECORD OF PROCEEDINGS Minutes Held April 22, 2019 CALL TO ORDER Mayor Peterson called the Monday, April 22, 2019 Regular Meeting of Dublin City Council to order at 6:45 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. De Rosa, Ms. Fox and Mr. Keenan. (Mr. Reiner arrived at 6:50 p.m. and Ms. Alutto arrived at 7:25 p.m.) ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for the purpose of conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Mr. Keenan seconded the motion. Vote on the motion: Mr. Keenan, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox; Mr. De Rosa, yes. (Mr. Reiner arrived at 6:50 p.m. and joined the executive session.) RECONVENE The meeting was reconvened at 7 p.m. Staff members present were Mr. McDaniel, Ms. Readier, Ms. Mumma, Ms. Crandall, Ms O'Callaghan, Ms. Goss, Mr. Earman, Mr. McCollough, Mr. Rogers, Interim Police Chief Paez, Mr. Stiffler, Mr. Hammersmith, Ms. Gilger, Mr. Kridler, Ms. Richison, Ms. Burness, Ms. Steiner and Mr. Plouck. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. SPECIAL PRESENTATIONS/RECOGNITION Dublin Sea Dragons Council Member De Rosa invited the members of the Dublin Sea Dragons to come forward as she read the proclamation recognizing their many achievements. The team competed in the Junior Olympics swim meet at The Ohio State University March 8-10, placing third overall, which is higher than they've ever placed before! Four of the swimmers collectively earned 19 individual state titles along with five relay state titles: Emily Brown, Benjamin Nadur, Cameron Frazier and Aidan Frazier. Benjamin Nadu r stated that their team is a great one and he would not trade it for any other team. It is fun to compete and the coaches and other swimmers make every moment fun! Emily Brown stated that swimming is an awesome opportunity for all ages to be involved in and make new friends. The coaches are amazing! It is all about having fun — not about winning — and meeting new people. [Photos were taken of the group.] • COSI Science Festival & Celebration of Learning — May 1-4, 2019 Mayor Peterson introduced Mr. White, noting he is a Dublin resident and a new father! Development for COSI noted he is representing Dr. Frederic Bertley, President and CEO and is present to share information about this upcoming event. He thanked Council and Mr. McDaniel for their support of this event. This will be one of the largest science/technology events in Ohio's history. The vision and mission of COSI is to engage, Inspire and transform lives and communities by being the best partner in science, technology and industry learning. They are excited to partner with the City of Dublin to bring science fun, hands-on learning and experiential science to the Dublin community and to provide the citizens free opportunities to engage around science and technology to help build a diverse future STEM workforce. He thanked Mayor Peterson for his leadership throughout this process as well as Mr. McDaniel who has helped COSI ideate around leveraging the amazing work being done In the City of Dublin around Science, RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting enaxerteeorncxs. D�vmu,onio F.61D+ April 22, 2019 Page 2 of 19 Technology, Engineering and Math (STEM). He also thanked Dr. Hoadley and also Mr. Kridler who serves as the City representative to the COSI Science Festival. This is a four- day event, taking place May 1 through May 4. The first three days are free events in the Dublin community, and the final day is a science celebration around COSI with 140 different 10x10 booths offering hands-on experience, free and open to the public. A celebration of learning will be held at the Emerald Campus, ideas at the intersection of science and design and a citywide star party with telescopes and astronomers at Glacier Ridge Metro Park. Finally, COSI on Wheels will be delivered at no cost to Dublin Schools as well as an interactive video conferencing with an astronomer and an astronaut. The science of ice cream will feature Jeni Bauer of Jeni's Ice Cream. They are excited that for the first time in Ohio history, they will be bringing all 10 NASA centers to the region to engage the public for free. This will be an epic moment for our community, and it would not be possible without the hard work and support from the Dublin community. He will report back after the science festival with some metrics and a recap. They expect to impact over 50,000 people in the four days. Mr. White added that one of the Grand Marshals for the Science Festival will be Dublin resident Dom Tiberi. He has done amazing work around technology to reduce distracted driving and save lives. Mayor Peterson stated that Council members will be in attendance at the event and noted that COSI is very fortunate to have Mr. White serving in this leadership role. CITIZEN COMMENTS Mayor Peterson stated that John and Ann Vogel, 5643 Dublinshire Drive have signed in to comment regarding the North Pool. There is a staff report in the Council packet with recommendations regarding this project. He moved that portion of Staff Comments up on the agenda and asked that Mr. McDaniel update Council on the project. STAFF COMMENTS Mr. McDaniel stated that on April 2, 2019, staff facilitated a public input session that focused on the background of the North Pool project, the requests made to explore enclosure options, potential impacts to the neighboring residents, and seeking community feedback. There had been previous meetings held as well. A memo was placed on the dais regarding outreach efforts for these meetings. In the Five -Year CIP process, there was a lot of discussion about the replacement of the North Pool, which project was budgeted for in the CIP. Through that process, staff reviewed options, including the possibility of a cap on the North Pool that would be seasonally based to get more use of the pool, perhaps year round. Staff proceeded with an investigative process to gain more understanding of such a proposal. The value of that has been a better understanding of the difference between a standard outdoor pool, the natatorium such as at the Rec Center, and this intermediate option. It was a good process, and staff and the architect did analysis and visited a similar pool facility in North Carolina. The trip was very informative about the feasibility at the North Pool location. Eight -five members of the public attended the April 2 session, many of whom were from the immediate neighborhood, members of the competitive swim community, and other residents with general interest in the overall project. As a result, staff has formulated the following three recommendations as outlined in the memo for Council to consider: o Replace the existing 25 -meter DCPN with the same size outdoor pool, associated facilities and amenities, and as intended by the current funding in the City's five-year capital budget. He noted that this would not involve pursuing any cover, but would Involve rebuilding the existing pool. This pool is now past its lifecycle o Implement the design process with the community immediately, in order that the intended replacement schedule be met. The design process will involve the public and will be focused on that type of pool — not discussion about enclosures or a fifty -meter pool on this site. The initial public meeting for this effort will be in May, 2019 in order to have the pool replaced in a timely manner. Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 3 of 19 The City believes the current facilities of the outdoor pools and the Rec Center meet all the recreational needs of the community relative to swim programs. Accommodating high school swim teams and competitive swimming beyond recreational level results in demands that cannot be met. City staff will therefore participate in a discussion regarding additional swim facilities to accommodate these competitive swimming needs, including type of facility, location and capital and operating costs, to be determined. Staff believes the potential for such a facility lies in and should include a very broad set of interests within and. external to Dublin as an overall strategy, however a Dublin location would be preferable. This is yet to be determined as part of the discussion. He recognized the efforts of Dublin resident Virgil Temple who has expressed willingness to lead fundraising efforts for a facility to serve the competitive swimmers. Mr. McDaniel stated that staff recommends adoption of the three recommendations as outlined in the staff report. Mayor Peterson stated that his intention is to introduce a motion to adopt those recommendations for Council to consider. He asked Mr. Vogel if he wants to comment on this matter. John Vogel, 5643 Dublinshire Drive. Dublin stated that their house is directly across from the Wyandot Elementary School and would be impacted by this project. Assuming Council approves the staff recommendation and moves forward with the planned renovations, absent any bubble or enclosure, they support this. They were not aware of this project until recently and felt it was important to attend tonight's meeting. Ms. De Rosa stated that she appreciates stafrs willingness to look at options for this pool renovation project. Dublin has outstanding athletes in every sport and there is likely more need than can be met at all levels of athletics. This was an opportunity to take a look at some options. She appreciates the realization by staff that the particular location under discussion does not work for meeting the needs of the competitive swimmers. She also appreciates the willingness of the City to look at the needs for the competitive swimming group and see if the City can assist, be a voice and help find solutions. She thanked staff for their work on this matter. Mr. Keenan stated that he heard from two former Council members today who suggested the City perhaps work jointly with the Schools to come up with a solution. The 50 -meter pool, as he understands, is a competitive pool and not recreational in nature. The City has done many joint projects over the years with other entities. Mayor Peterson stated that involving the Schools in this conversation would be important. Ms. Fox appreciates the fact that the City is looking at options. What makes Dublin special is that when everyone comes to the table to discuss solutions, good outcomes come about. Neighboring communities may have competitive swimming needs as well, and working together will help identify a solution. Listening to the residents In regard to this proposal was very important. It concerns her that some residents were not aware of the proposal. She hopes that this can be addressed going forward. Mayor Peterson commented that staff provided an extensive list of their steps in notification, including social media and e-mails for those who use the facilities. But it is challenging to notify everyone. The City will work to improve the notification going forward. Mr. McDaniel noted that there was an issue with a bulk mailing and timing for this particular notification. As the design process moves forward, direct mailings will be used for notification as well as all the other tools previously used. Vice Mayor Amorose Groomes noted that e-mail addresses were collected at the April 2 meeting, and she asked that staff ensure that at a minimum, the outcome of this meeting should be shared with those folks. Ms. Fox stated there is also an opportunity to talk about this at the Spring HOA leadership meeting tomorrow evening. Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting April 22, 2019 Page 4 of 19 Mayor Peterson moved to adopt the three staff recommendations as set forth in the packet memo for this meeting. Mr. Keenan seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes. CONSENT AGENDA Hearing no request for removal of an item from the Consent Agenda, Mayor Peterson moved approval of the actions for the two Consent Agenda items. Ms. Fox seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Keenan, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. • Approval of Minutes of Work Session of April 3, 2019 • Approval of Minutes of Regular Meeting of April 8, 2019 Ms. Alutto recused herself from Ordinance 08-19 and departed Council Chambers. POSTPONED ITEM Ordinance 08-19 Authorizing the Conveyance of Certain Real Property and the Provision of Certain Incentives to the Ohio State University to induce it to establish a Comprehensive Ambulatory Medical Facility within the City; and Authorizing the Execution of a Real Estate Purchase and Sale Contract, a Property Conveyance Escrow Agreement and an Economic Development Agreement. Mr. McDaniel thanked Council for their previous guidance on this agreement. He noted that staff has met with The OSU Medical Center staff to discuss Council's concerns with restrictive covenants regarding patient care services by competitors on the adjoining parcels. The primary focus of this effort was how to restructure the restriction piece. He acknowledged the OSU Medical Center representatives for their compromise and discussion around reducing the amount of restriction to a minimal few years. Ms. Goss will highlight some of the changes since the last hearing. Ms. Goss noted that Parcel C, outlined in red on the map is approximately 34 acres and depicts the proposed site development plan. Based on feedback at the first reading, the deed restriction of concern to Council was eliminated. Instead, a new section has been added to the agreement, Section 5.6, focusing on the cooperative development of the adjoining parcels. The only deed restriction that now applies is a height restriction on Parcel D, which has been increased from 30 feet to 40 feet as a result of Council input. The full revised agreement is in the Council packet. She highlighted the key changes: 1. Creation of a committee with representation from both OSU and the City with regular meetings to ensure continuity for the development of the campus. The committee will work collaboratively to market jointly Parcels A, B, D and E for future development that supports common objectives of economic development and the expansion of medical care to Dublin residents. The marketing effort would be funded by a $25,000 contribution from each party. 2. To assist in identifying potential uses in the adjoining parcels that are either complementary or competitive, OSU agrees to provide Dublin a list of initial uses no later than 180 days after the issuance of the certificate of final occupancy. 3. The committee will have an ongoing role and at a minimum will remain in place until October 1, 2026. Up to that time, OSU shall have the right to review and approve any development proposals, consistent with Section 5.6 A, which approval shall not unreasonably be withheld. Any proposal brought forward would be subject to the City's review process should Dublin and OSU jointly agree to proceed with the development initiative. 4. On an annual basis, OSU agrees for any entity they bring to the remainder of the campus — Parcels A, B, D and E — that is exempt from real property taxes, OSU will pay or cause to be paid a service payment equal to the amount that would have been payable as if that entity were taxable under the tax Increment financing ordinance. Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting Heid April 22, 2019 Page 5 of 19 She introduced Dan Like, Executive Director of Ambulatory Services of OSU Medical Center and Keith Myers, Vice President of Planning and Real Estate who can respond to any questions. Mr. McDaniel added that Garth Dandah, Director of Ambulatory Facilities is also present. Ms. De Rosa asked for clarification regarding the joint marketing agreement. Between now until the opening of the facility, if a list of what would be considered competitive - type services is not available, how will this be marketed and how will participation be encouraged? Ms. Goss stated that as the regular project meetings begin, and as the team begins to identify what programs will be in the facility it will help with understanding what competitive uses and competing factors there might be. Mr. McDaniel added that both the City and OSU have committed to working together on promotion of other uses that could be appropriate. The committee will spend some time developing a concept of marketing and then actually promote and market. The OSU Medical Center has its own breadth of potential other uses that might be considered. If anyone were to approach Dublin relative to development and looking for a site that is medically related, staff can certainly take them to this site for consideration. If it is directly competitive, that discussion can take place in the short term. Otherwise, staff is approached routinely about medical uses and where they might locate. The City is always engaged with other users. Ms. De Rosa reiterated that she wants to understand how those types of potential opportunities will be reconciled between now and when the list is assembled for this property. Mr. McDaniel state that, from the City's perspective, the opportunities typically come to the City — the City doesn't go out to find these opportunities. Typically, people are familiar with the incentives available from the City and they generally work through a broker or developer to identify a location. Working together, OSU and the City can try to promote the availability of these properties. Mayor Peterson stated that the question is if a company came forward with a desire to develop on this site now, what will happen. Mr. McDaniel responded that staff would tell them about this location as well as other areas; if there is interest in this area, staff will meet with OSU about the request and the details about what they will provide. The approval should not be unreasonable withheld; the company would be able to develop on the site and the project would be advanced. The OSU Medical Center generally knows the types of business they will have in this location, given the investment they are making. In fairness to them, they likely won't advertise what those are until they are up and running. Mayor Peterson stated that even these conversations sunset four years after opening, correct? Mr. McDaniel confirmed that is correct. Ms. Fox complimented the new language, which is much less restrictive than the previous language. It is important to list complementary uses, because this West Innovation District is to become a campus or a community. To begin to look at what is desired in this location invites the kind of development that will lift the OSU Ambulatory Care Center as well as kick start the areas around it. She is anxious to hear from Ohio State what their vision for this campus is and what it can do for the West Innovation District and the Dublin community in that area. The fact that the restriction is not perpetual, that other uses are offered, and that discussions can take place about potential medical uses that are listed is positive. Mr. McDaniel stated that the restrictions were aligned for all parcels to that same timeframe of four years. Mr. McDaniel added that the discussion was reset around what we could do versus what was restricted. The idea of a joint working committee and joint marketing committee and bringing complementary things came about. This is similar to what was done with Ohio University in the land in Subarea 3 around the interchange and frontage along 33. OU did not want another university adjacent, but the City and OU worked together to bring complementary uses to the campus to help promote the university development. The Med Center, in this case, is viewed as an anchor tenant. Thirty-four acres will be sold to OSU Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 6 of 19 for phase and future phase 2. To the east and west of that are two 15 -acre strips of land. What is desired are uses that are complementary to the anchor tenant and that is the focus. Vice Mayor Amorose Groomes noted a question about the Avery/Shier Rings roundabout, on page 15 of the document in Section 5.3. It speaks of OSU contributing $1.25 million toward the construction of that roundabout. However, on Exhibit B, which outlines the payment structure, under Shier Rings Road realignment there is an estimated cost of $10,751,838. Does that include the roundabout? Ms. Mumma responded it does not. Vice Mayor Amorose Groomes stated that the Exhibit indicates "list of public improvements and cost contribution." Shier Rings roundabout is not on this list, but it is on page 15 and 16 of the documents. Which is the prevailing document of what the OSU contributions will be? Mr. McDaniel stated that those items were separated intentionally. For the Shier Rings Road realignment, there is a percentage contribution by the University. For the Avery/Shier Rings roundabout construction, they have committed $1.25 million. This $1.25 million could also be used toward the interchange at Post Road, potentially, if that serves the City better than the intersection at Avery Road. Funds toward an interchange tend to attract more funding. He appreciates the University's flexibility on this, as the University and many others would benefit from the interchange. Vice Mayor Amorose Groomes stated that she is not certain that what she is hearing aligns with what she is reading in the documents. It talks of OSU contributing a total not to exceed of $1.25 million; it goes on to say, "the roundabout shall be bid and performed by Dublin on an open book basis, with OSU having access to all cost Information.' The way she reads this, it appears they are a 50 percent partner in the construction of that roundabout. Ms. Readier clarified that the 50 percent is just showing how OSU is to pay that up to $1.25 million. They will pay 50 percent on the execution of a contract and 50 percent of the $1.25 million upon substantial completion. The intention was to keep this different from the other Infrastructure improvements because those were based on the 32.5 percent calculation. Mr. McDaniel confirmed that staff will make sure this is clear — a contribution of $1.25 million, 50 percent of which paid at a certain point and the remaining 50 percent paid at a certain point. And there is flexibility, based on timing, that the monies could be shifted toward the interchange project. Vice Mayor Amorose Groomes suggested that if the funding is to be used for something else, the 50 percent language should be removed. Mr. McDaniel reiterated it is all dependent upon timing and the potential to attract more funding for the interchange project in the short term. Staff will know more at the time of the bids related to this project. Mayor Peterson invited public testimony. Claire Wolfe, M.D., 5521 Indian Hill Road, Dublin stated she is a 46 -year Dublin resident and a physician who recently retired after 47 years in private practice. She is present to speak to the section that Mayor Peterson had raised concerns about previously. As a private physician, she finds it very upsetting to ever see the words "non -compete" in a contract. She believes it is wrong for OSU to prevent it, wrong for Ohio Health and wrong for Mt. Carmel. It is un-American, uncapitalistic and every entity should be able to compete on their services and their physicians. She appreciates the changes made that represent a more positive approach of working together. When she sees non -compete language, she sees an inability for her or others as private medical practitioners to build an adjacent office building and practice medicine. She notes that the non -compete clause is now down to four years, but she questions why it is included at all. Why does OSU need non -compete in their contract? She hopes the Council will work with OSU to remove the language totally, because a non -compete clause is not necessary if you are good. She thanked Council for the opportunity to testify. There were no further comments. Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 7 of 19 Vote on the Ordinance: Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Fox, yes. (Ms. Alutto had recused herself from this matter.) Mr. Reiner commented that many of the economic development matters such as this are thoroughly reviewed in executive session under the parameters allowed by the Ohio Revised Code. By the time the process of hearings is completed, he believes the issues are addressed by Council. The huge amount of capital being invested by Ohio State and the fact that this brings a hospital facility like this to Dublin is wonderful for the community. He is very appreciative of OSU's investment in our community with this new project. Mayor Peterson echoed Mr. Reiner's comments. In reference to Dr. Wolfe's comments regarding the non -compete clause, the language has been significantly modified in response to Council's concerns. Balancing all of the interests, he feels good about the resolution achieved in the language. He welcomed the OSU Medical Center Ambulatory Services to Dublin. Ms. Fox that the private medical community's concerns are justified, given that the larger hospitals have taken over a good portion of medical care and there is great stress on private practices. She hopes that the work that OSU and Dublin staff have done to look at complementary uses and the opportunity for marketing jointly will provide opportunities for private medical practices as well. She views this as working together to partner and lift this entire area, bringing better healthcare to the community. Mayor Peterson thanked staff for all of their work on this project. Mr. McDaniel thanked OSU Medical Center for their efforts on this very exciting project, which meets a long-term vision for this area of Dublin. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 12-19 Authorizing the Provision of Certain Incentives to Nexient LLC to Induce it to Lease a Facility to Locate an Office and its Associated Operations and Workforce, All Within the City, and Authorizing the Execution of an Economic Development Agreement. Ms. Gilger noted that Nexient has encountered an impasse with a building owner with whom they have been negotiating a lease. Nexient has asked that Council table this ordinance. Staff will continue to work with them to identify new real estate options and hopes to bring this forward at a later date. Mayor Peterson moved to table Ordinance 12-19. Ms. Fox seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Ms. Fox, yes. Ordinance 13-19 Adopting and Enacting a Supplement (S-45) to the Code of Ordinances for the City of Dublin, Ohio. Ms. Readier stated that this supplement includes local legislation approved by Council through December 31, 2018 and state legislation current through August 2, 2018. This supplement is prepared by the City's codifiers, American Legal Publishing. The entire redlined supplement has been uploaded for Council's review. She offered to respond to questions. Vice Mayor Amorose Groomes noted there were mark-ups on the document. Have those been incorporated? Ms. Readier responded these revisions are now incorporated into the Code, which is housed on the American Legal website. Vice Mayor Amorose Groomes asked about Section 33.43 (B) Probationary Period. It indicates that five classifications in Police and Dispatching have a one-year probationary period, while all other employees have a six-month probationary period. The Chief of Police position is not included in the one-year probationary period as are the other Police and Dispatch positions. She asked for more explanation. If a longer probationary period is RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting e�xxerraamimxa. wrray.owo rermeim Held April 22, 2019 Page 8 of 19 provided for other Police positions, why would the Chief not have the same one-year probation, providing the Flexibility desired that exists for the other positions? Mr. McDaniel stated that the Chief of Police is a Department head position and is part of the unclassified service. These unclassified positions serve at the pleasure of the City Manager. Mr. Rogers added that all unclassified positions are "at will" and none of them have a probationary status because of that category. Vote on the Ordinance: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Peterson, yes. FIRST READING/PUBLIC HEARING — ORDINANCES Mayor Peterson introduced Ordinances 14-19 through 20-19, and moved to waive the Council Rules of Order in order to address the ordinances together. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes. [The Clerk read the names of the property owners and their addresses into the record.] Ordinance 14-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.062 -acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights; a 0.113 -acre Standard Highway Easement; and a 0.007 - acre Temporary Construction Easement from Ginger Shepherd and James I. Shepherd, located at 5556 Avery Road, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. (Second reading/public hearing May 6 Council meeting) Ordinance 15-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.081 -acre Channel Easement from Tuttle Partners, Ltd., located at 5701 Ebner Circle, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. (Second reading/public hearing May 6 Council meeting) Ordinance 16-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire the Property Located at 5498 Avery Road, Dublin, Ohio 43016, in its Entirety, from John J. Quinn and Felicia Quinn, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. (Second reading/public hearing May 6 Council meeting) Ordinance 17-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.004 -acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights and a 0.051 -acre Standard Highway Easement from William Thomas and Linda Thomas, Located at 5494 Cara Court, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. (Second reading/public hearing May 6 Council meeting) Ordinance 18-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.021 -acre Standard Highway Easement from Charles Fry and Amy Fry, Located at 5540 Cara Court, for the Public Purpose of Constructing a New Roadway Which Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 9 of 19 Shall be Open to the Public Without Charge. (Second reading/public hearing May 6 Council meeting) Ordinance 19-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.016 -acre Standard Highway Easement from Christopher Freeman and Michele Freeman, Located at 5545 Cara Court, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. (Second reading/public hearing May 6 Council meeting) Ordinance 20-19 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire 0.009 -acre Sewer Easement from The Village of Balgriffin Condominium, Located Along Avery Road, for the Public Purpose of Constructing a New Roadway Which Shall be Open to the Public Without Charge. (Second reading/public hearing May 6 Council meeting) Mr. Hammersmith stated that these seven ordinances provide for the acquisition of necessary right-of-way and easements for the Tuttle Crossing Boulevard extension and Avery Road improvement project. He reviewed the individual acquisitions on the map. The City through its acquisition agent has come to mutually agreeable terms with these multiple property owners in connection with the project. In general, there has been agreement with the appraised value, with the exception of the Quinn property, which is a total take, based on negotiations with that property owner. Staff recommends adoption at the second reading/public hearing on May 6, 2019. Mr. Reiner asked if anyone has donated property for this project. Mr. Hammersmith responded the property owners have not done so. There will be a second reading/public hearing at the May 6 Council meeting. Ordinance 21-19 Authorizing the Provision of Certain Incentives to Ruscilli Construction Co., Inc. to Induce it to Purchase a Facility to Locate an Office and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement. Mayor Peterson introduced the Ordinance. Mr. Kridler stated that this ordinance is related to the relocation of Ruscilli Construction to Dublin. They have been operating out of temporary space over the past few years and desire to find a long-term office. He described their history and services, as outlined in the staff memo. The project would relocate 60 existing employees to Dublin. The company would be required to acquire property within the City of Dublin for the agreement to take effect. The EDA proposed by the City in total is $120,000 over the term of the agreement. The first four years would be a 15 percent performance incentive on withholdings, between 2020 and 2023. The following three years would be at 10 percent. The City would expect to net approximately $662,580 over the seven-year term. He offered to respond to questions. Vice Mayor Amorose Groomes asked for confirmation that this EDA is tied to a purchase of office space, not a lease of office space. Mr. Kridler confirmed that is correct. Ms. De Rosa noticed that in this agreement, unlike other agreements, there is not mention of full-time equivalents — the language indicates "jobs." These could be part- time, full-time or other. Was that intentional? Mr. Kridler responded this was unintentional. The jobs are full-time, W2 employees. Ms. De Rosa suggested that language be added to the EDA. Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting iexc. o�rraN,ox�o rm�e+o, April 22, 2019 Page 10 of 19 Mr. McDaniel added that the City has no way to validate that. He pointed out this is a headquarters company with relatively high paying jobs. The City looks at the maximum payroll amount in drafting the EDAs. Ms. De Rosa stated that the language is included in other agreements, however. She is curious why job numbers and not FTEs would be specified. Mr. McDaniel stated that staff will check on this. He added that the City may include FTEs if a company provides that information, such as OSU. He believes in this case the positions are all full time. Mr. Kridler stated that is correct. Ms. Fox commented about incentives in general. They are typically based on target withholdings and not necessarily on the number of full-time or part-time positions. Her understanding is that the target withholdings number is what the incentive is calculated on, correct? Mr. McDaniel responded that is correct and this is the way that staff can track the metrics. There will be a second reading/public hearing at the May 6 Council meeting. Ordinance 22-19 Authorizing the Provision of certain Incentives to Community Space Development LLC (COhatch) to Induce it to Purchase a Facility to Locate Offices Therein, Which Will Result in the Creation of Entrepreneurial Opportunities and New Jobs and Employment Opportunities All Within the City; and Authorizing the Execution of an Economic Incentive Agreement. Mayor Peterson introduced the Ordinance. Mr. Kridler stated that staff has been in conversations with COhatch over the past three years. They were waiting until the right real estate opportunity became available. COhatch offers a mix of co -working, maker space, meeting space, entertainment and public markets. They specialize in rehabilitation of historic buildings in town centers to bring new life and energy into the community. They support local charities along with social entrepreneurship in businesses, retail and the food industry. They currently have four locations around central Ohio: two in Worthington, one in Delaware and are opening one at Polaris Mall this weekend. There are two additional locations under construction. Per COhatch's initial plans, they are looking to renovate the building located at 56 N. High Street, currently operating as The Brazenhead and would propose an additional 5,500 square feet of redevelopment to the rear of the lot for a total of approximately 10,000 square feet. A partnership between COhatch and the City of Dublin could provide a unique opportunity to address some gaps in the market, specifically within Historic Dublin This could provide a launching pad for home-grown retailers and makers in the community. It is also an opportunity for start-up businesses and would add an innovative flavor to Historic Dublin that is currently being encouraged in the Metro offices, West Innovation District and the Bridge Street District. As a part of this agreement, in exchange for the City's Investment, COhatch has agreed to a number of items for this partnership: • Purchasing and locating of their concept to Historic Dublin • Generation of at least 12 private offices • Verified headcount of 20 W-2 office employees • Total private investment of $3 million into the project It is Important to point out that the company must maintain the liquor license currently on site for the proposed facility for the term of the agreement. Additionally, the company will operate or cause to be operated on evenings after 5 p.m. and on weekends the facility to prepare and serve food or beverages directly to the public for on premises consumption, essentially adding to the nightlife flavor currently existing on that site. There are a number of milestones tied to this agreement. • The economic incentive agreement provided to COhatch over the five years would be a total of $700,000 broken into five payments of $140,000 per year. • For year one, upon execution of the agreement, it would enable the acquisition of the property along with plans to renovate the existing facility. Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 11 of 19 • In year two, the goal is to have that initial space open, which is currently home to Brazenhead, and have approved plans for the rear existing renovated new facility. • In year three, generation of at least 12 private offices with verified headcount of 20 W-2 office tenant employees. • In year four, hosting an annual start-up pitch competition with the private office space at least 80 percent occupied. • In year five, verification of a total investment of $3 million into the project and generation of at least $70,000 in City income tax receipts over the five years. In the first two years, there are recourse measures built into the agreement to ensure that COhatch does meet the Intent of the agreement. The owner of COhatch will be present at the next hearing to respond to additional questions. He offered to respond to any questions. Ms. Fox stated that in the agreement, the language indicates "food Pr beverages." It is important to have the space available to the public after 5 p.m. and to have a pub that is open. However, it states food or beverages, and she hopes that does not mean just beverages — that the commercial kitchen would still be available to be used as a commercial maker space for catering or private events. She hopes this is intended to be "food and beverage." Secondly, in visiting the COhatch space in Worthington, she observed they have a public patio. Being able to utilize the High Street side as public space would be ideal, aside from private events that may occur. It would be great to have that patio space activated during the daytime for public space. Vice Mayor Amorose Groomes asked if the intention Is to raze the building to the east or to remodel it. Mr. Kridler responded the intent would be to demolish that existing building and then rebuild new. Ms. De Rosa stated that she, too, had the opportunity to visit the COhatch location. Her understanding and from what they saw is that the intent is to "pick up the vibe" of the community and revitalize. We continue to see the rise of these small entrepreneurs and having spaces for them to do innovative things and to be "hatched" is very interesting. She would appreciate when the representatives are present the opportunity to talk more about the vision for what we see in that space — how we will use the patios to engage the street, etc. Some of the language indicates the City jointly doing programming with them, and she would appreciate their sharing their vision and what they are trying to achieve three to four years out — what success would look like for COhatch in Dublin at that time. As we see such a change in the workforce and rise in these kinds of things, it would be good to have some conversation about what that vision is — particularly because the agreement expects the City to be part of that solution and partnership. Vice Mayor Amorose Groomes stated she would like to hear from the company representatives when they are present about their vision, given they indicate they specialize in rehabbing historic buildings. There was a huge undertaking in the past to make The Brazenhead an authentic Irish pub. She, too, visited COhatch's other location, noting it was not restorative, but a rehab. She wants to hear more about their intentions with that aspect. Ms. Alutto noted she would like to understand how they performed their market analysis and across the board, how they select their locations. Ms. Fox commented this is an investment in an opportunity to evolve a historical use Into a contemporary use that can be positive for the community. Historic preservation is being used as an economic tool in this case — taking an old building and making it relevant, activating the District. It is difficult to create new small businesses in the Historic District, but this is an opportunity to establish 10-201n one space. The DCVB is pushing tourism in their strategic plan, and visitors look for authenticity In the HD. She urges COhatch to preserve the Irish pub because there are not others like it. This is part of what we consider our Irish heritage landmark. Maintaining authenticity, while evolving into something interesting and supporting historic preservation and economic development is Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 12 of 19 Important. It is difficult to create place making, providing opportunities for social interaction. This is a rare opportunity and will strengthen the City's historic center. There will be a second reading/public hearing at the May 6 Council meeting. INTRODUCTION/ PUBLIC HEARING — RESOLUTIONS Resolution 24-19 Adopting Council Goals for 2019-2020. • Adoption of Council Retreat Report Vice Mayor Amorose Groomes introduced the Resolution. Ms. Crandall stated that two documents are before Council tonight for consideration: a resolution adopting the goals for 2019 and 2020, and the Council Retreat Report. Some feedback from Council was received regarding goal statements 2 and 3 and adjustments were made. Staff is requesting adoption of both documents tonight. She offered to respond to questions. Ms. De Rosa suggested "pushing the envelope" a little more on articulation of goals 2 and 3. Goal 2 now reads "provide for the growing commercial and residential broadband needs of the community, becoming the mot connected high-speed broadband city in the world." The goal should be to help us create resources that residents do not necessarily have today. She suggests the language be bolder. At the last work session, Council talked of creating a Smart City future vision and strategy. She would like to see the goal include a bigger vision. Perhaps "to create a Smart City future, vision and strategy" that would Include these items. For Goal 3, it talks of capitalizing on emerging economics and data, etc. What it is really saying is that we want a strategy that delivers better service and safety through better data and analytics. Why we are doing this work and Investing in data and analytics needs to be elevated, as it will continue to drive service and safety. She wants to lift up the vision portion of these two goals a little more. As drafted, they seem more pragmatic than directional. She asked her colleagues for input. Vice Mayor Amorose Groomes agreed, particularly in regard to Goal 2. She does not necessarily want to settle for the options now available to the City. She does not believe that is Council's intent. Council wants to strive to innovate, develop and lead in this connectivity. We have this in our commercial spaces and want to do likewise in residential areas. At the time Mr. McDaniel embarked on Dublink, he did not limit the choices to what was available — but made a new one. Likewise, we continue to want to do this in the residential spaces as well. We are not looking for a provider to offer a number of options to us, if those are not what we envision. Ms. De Rosa agreed, noting this was the intent of that goal. Mayor Petersons asked if there is a proposal for specific language. Mr. McDaniel stated he would appreciate Council suggesting this specific language. Ms. De Rosa stated that if Council concurs, she suggests Goal 2 to read, "To create a Smart City future, vision and strategy including world leading broadband connectivity for residents and businesses." This goal does not stop at broadband, but it is an enabler. Mr. McDaniel commented that the term "Smart Cities" is now a clichd and already old. He agrees that broadband is the enabler of this goal. It is really about the digitization of Infrastructure that enables this, and the leveraging of technology. Without being premier broadband, all of the other things cannot happen. He simply cautions using the language "Smart Cities." There is no good definition around that, and so the focus should be on the enabling of that and how that sets up technology for the long run. Discussion followed. Ms. De Rosa stated her focus for the goal language is to what end — that there is a purpose and a bold vision in these goals. The end game is not connectivity, but to "leap frog" what we can do with Infrastructure, data and technology. That is what we are trying to do with goals 2 and 3. We should be bold in how this is stated. Vice Mayor Amorose Groomes stated the focus is not to rely on options available — but going further and being cutting edge. Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 13 of 19 Mr. McDaniel stated these goal statements may warrant more thought, given the recent work session. Staff will work on these to reflect tonight's discussion. Ms. De Rosa stated that goal 3 is to deliver better service through better technology and better analytics. We can use data to drive better, more efficient, more connected. The "why" is to deliver continuously better services and safety — however that is best articulated. Discussion continued about next steps. Ms. Crandall stated that staff can bring this back with some revisions. Mayor Peterson stated that Resolution 24-19 and the goal report will be considered at the May 6 Council meeting. Resolution 25-19 Authorizing the City Manager to Enter into a General Maintenance Agreement with ODOT for the I-270/33 Interchange Upgrade Project Mayor Peterson introduced the Resolution. Ms. O'Callaghan stated that the City and COOT have been working to finalize and close out the 270/33 improvements project, which includes the landscaping and irrigation elements and various punch list items. Early in the design process, Dublin requested unique enhancement features be incorporated into the Plan, including the retaining wall and bridge patterns and colors, landscaping, irrigation and overhead sign support painting in the Dublin bronze. It was agreed at that time that Dublin would be responsible for the costs and maintenance associated with these enhancement features. A general maintenance agreement has been prepared to document maintenance responsibilities and details. It is attached to this legislation. Pursuant to the agreement, Dublin agrees to maintain the aesthetic features that were added to the project at Dublin's request. ODOT would be required to maintain the interchange as required by the Ohio Revised Code, including all structural repairs. ODOT would also be responsible for replacing or reinstalling any of the aesthetic features if they were to be impacted by an ODOT- sponsored project. Staff recommends approval. She offered to respond to any questions. Ms. Fox stated this is such an extensive landscape. How difficult has that been to maintain? Ms. O'Callaghan responded the plantings have been under warranty, via the ODOT contract. Those warranties have now expired, which prompted the need for this maintenance agreement. Mr. Earman can speak more to the landscaping Items with the next Resolution. Ms. Fox asked if it is feasible to keep up this landscaping. Are there other options to change this out if necessary? Mr. McDaniel responded the City does not have a lot of experience in this maintenance. The City observed a lot of difficulty and provided feedback before agreeing to take over the maintenance. The City was aware at the outset that it was a significant undertaking to maintain. The City always reserves the right to modify it, once the City is responsible for it. Mr. Earman stated that the bid specs for the contract maintenance of that area has unit pricing included for this reason. Things can be changed out as needed. Vice Mayor Amorose Groomes noted that much of the loss might have been related to drainage. Has the City had the opportunity to verify that the drainage was designed correctly, and to verify it was Installed per specs and is functioning as designed? Mr. Earman responded that the City has done this, to the extent physically possible. An alternative plant was needed due to the conditions in the area. Mr. McDaniel added that it was also the wettest season on record. Mr. Reiner asked if ODOT would allow the City to have the name "Dublin" painted in on the bridge so one would know they are passing through Dublin. Ms. O'Callaghan responded that this option was explored with ODOT. She can follow up on this. Her recollection at the time the design was vetted is that the goal was that the name be more subtle. Vice Mayor Amorose Groomes recalled there was discussion of concrete staining at one time. RECORD OF PROCEEDINGS Minutes of — Dublin City Council Meeting enaxertexaniexs.nnv�oN.ano rmnao, Held April 22, 2019 Page 14 of 19 Ms. O'Callaghan responded that wherever there is artwork or the impressions, that concrete does have staining. Vice Mayor Amorose Groomes asked what maintenance is required for this staining. Ms. O'Callaghan responded that over time, when the staining begins to fade, it would be a City responsibility to refresh it. Vice Mayor Amorose Groomes stated that sealing the staining may be advisable. Vote on the Resolution: Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes. Resolution 26-19 Accepting the Lowest and Best Bid for the I-270/33 Interchange Maintenance Contract and Authorizing the City Manager to Enter into a Contract for the Project. Mayor Peterson introduced the Resolution. Mr. Earman stated this is complementary to the previous Resolution. On April 9, bids were opened and two bids were received. The lowest bid was $81,000 from CLMS, which was lower than the estimate. There is a small portion of the landscaping that has not yet been turned over to the City. The bid specs did require the bidders to provide a unit cost for the work. This allows adjustments along the way to the remaining maintenance needs. Staff recommends approval of the Resolution. Vote on the Resolution: Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. De Rosa, yes. Resolution 27-19 Accepting the Lowest and Best Bid for the 2019 Sidewalk Maintenance Program. Mayor Peterson introduced the Resolution. Mr. Hammersmith reported that four bids were received for this program, which includes sidewalk maintenance work at various locations throughout the City. Staff looks to concentrate on areas of higher pedestrian traffic, such as schools and parks. The Engineer's Estimate was $235,000, and the budgeted funds in the CIP are $250,000. Newcomer Concrete Services submitted the lowest and best bid of $215,300. The majority of the sidewalk repair locations are the result of tree roots heaving the sidewalks. As part of this repair process, these trees will be pruned and removed, if necessary. Engineering works closely with Forestry staff on this process to ensure the tree impacts are minimized. Staff anticipates work to begin in May with a completion date In September. The previous experience with the contractor has been favorable, and staff recommends approval of the Resolution. Ms. De Rosa stated that she appreciates that, wherever feasible, trees will not be removed in this process. She asked for details about the progress made in reducing the need for tree removal. Mr. Hammersmith responded it is very situational. Once a sidewalk panel is removed, the number of roots can be observed and how many are Impacted. In the end, the amount of root removal needed is the basis for saving or removing the tree — the stability of the tree is an important consideration. Ms. De Rosa recalled some trees were removed in their cul-de-sac street and she is pleased to hear of measures such as canopy pruning, etc. Mr. Hammersmith stated that staff is conservative and cautious in removing tree roots in this program. Ms. De Rosa r recalled that last year was a "catch-up" year, based on the backlog of requests for sidewalk repair. The goal now, as she understands, is to approach this like street maintenance by quadrant. That is not what the staff report indicates, however. Mr. Hammersmith responded that this year, staff is focusing on high pedestrian traffic areas. Then the transition will be done to a quadrant approach. Ms. De Rosa asked if staff continues to take requests for sidewalk repair from residents. Mr. Hammersmith responded affirmatively. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting eaaaerseRoniexs. oerrox.auo wm wo+ April 22, 2019 Page 15 of 19 Ms. Alutto asked If this process includes concrete shaving, as well. Mr. Hammersmith responded affirmatively. Vice Mayor Amorose Groomes stated that in the training memos in the packet, it indicates that several staff members attended the Ohio Tree Conference and took classes on urban forestry. This should help with tree survival. Mr. Hammersmith stated that the remaining budgeted funds will be used for the concrete shaving, consistent with past practice. Vote on the Resolution: Mr. Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes. OTHER Pedestrian bridge opening event and dedication Mr. McDaniel stated that a memo was included in the packet on this topic. He wants to have early input from Council about their desires for this event. He asked that Council consider whether or not they want to name the bridge, or possibly consider that in the future. Vice Mayor Amorose Groomes asked if the City has done ceremonial commemorative gifts for a previous opening/dedication. Mr. McDaniel responded there have been small gifts in conjunction with such events. He recalls a gift for the Emerald 8 opening. There are likely other examples. Mayor Peterson asked what staff is requesting of council tonight. Mr. McDaniel responded he simply would welcome any suggestions or ideas from Council or the public — via e-mail or other means. Staff will then return to Council with some proposals. Vice Mayor Amorose Groomes noted that the bridge opening date would be an important factor, given the weather. Mr. McDaniel responded staff already is aware that the opening will be late fall/early December if all goes as expected. But that can change. Another option is to do a soft opening and a full celebration when the weather is better. Ms. Fox commented this is a big project for the City and will bring lots of public conversation and interest in participating from a variety of organizations. Perhaps a big table conversation is warranted in regard to planning. Vice Mayor Amorose Groomes commented that a more appropriate time for a community- wide celebration involving such groups might be the Riverside Crossing Park opening. There will be more space available for such an event. Mr. Reiner commented that the pedestrian bridge is a monumental project for the City, second only to the Rec Center. This will be an icon for the City of Dublin. Mayor Peterson suggested referring this to the Community Development Committee for review. Ms. De Rosa stated that as much involvement of the community as possible would be the goal. There is adequate time to do this. Mr. McDaniel suggested that the plan should be developed in 60-90 days. Brief discussion followed. Mayor Peterson moved to refer the pedestrian bridge opening and dedication to the Community Development Committee for study and input. Ms. Alutto seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mr. Reiner, yes. STAFF COMMENTS Mr. McDaniel noted a memo was included in the packet regarding the Council Chambers addition to the new City Hall. An architect for the project has been selected and the design process will now begin. He asked if Council would like to have representatives in RECORD OF PROCEEDINGS Minutes of Dublin City Council _ Meeting eevrteneamxeus.n�rroN,ann ram alai Held April 22, 2019 Page 16 of 19 this process, as well. Staff is suggesting up to three members of Council serve on the Design Steering Committee. He noted that staff will soon come forward with renovations of the new City Hall building at 5555 Perimeter — proposing those be done late 2019 and early 2020 in order to complete the sale of the 5800 Building and relocate staff as planned. The renovations to this building are not as complex as the addition, and staff believes the renovations can be completed in a timely manner. Mayor Peterson asked about the time commitment in serving on the Design Steering Committee. Ms. O'Callaghan responded that for the first few months, perhaps an hour every other week is needed. It will involve less time commitment after that period. Discussion is also needed about the preference for daytime or evening meetings. Vice Mayor Amorose Groomes stated she would like to serve on this committee, as she served on the selection committee for the architect. Ms. Fox volunteered to serve on the Design Steering Committee. Mayor Peterson volunteered to serve as well. Vice Mayor Amorose Groomes moved to appoint Mayor Peterson, Council Member Fox, and herself to the Design Steering Committee for the Council Chambers addition to the new City Hall. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes. COUNCIL COMMITTEE REPORTS Planning & Zoning Commission: Ms. Fox reported that PZC met on April 11 and had a professional development session provided by Legal and Planning staff. Review of planned unit districts was discussed and this information will be very helpful. ARB and PZC are working together with staff to suggest resources to enhance professional development and will be bringing those back to Council. Administrative Committee: Vice Mayor Amorose Groomes noted that the performance reviews were completed and the documents from Mr. McDaniel and Ms. Clarke were provided to Council. She has not heard any further input from Council members and will move forward to submit those to Human Resources. Community Development Committee: Mr. Reiner stated that a meeting is scheduled for Wednesday, May 8 at 1 p.m. to review topics referred to the Committee. Finance Committee: Mr. Keenan reported that a list of proposed meeting dates has been circulated by staff, including for Finance Committee through the end of the year. He asked that the Committee members review this schedule. Public Services Committee: Ms. Alutto stated their next meeting is on Wednesday, June S. TA: Ms. De Rosa stated that not only is it Earth Day, but COTA has had delivery on next generation CNG buses with an emphasis on technology. They feature WiFi and USB connections. She encouraged everyone to experience the new buses! MORPC: Vice Mayor Amorose Groomes reported that information regarding the additional $5 permissive license fee came from MORPC, including estimated totals of what revenue would result if it were imposed. For Dublin, it would be approximately $24,500. Discussion is needed about whether or not Council would want to impose this license fee, Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 17 of 19 which would raise additional dollars for roadway maintenance and improvements. Perhaps it is leverage that could be used in partnering with neighboring jurisdictions, some of which have zero permissive license fees imposed currently. She asked that Council Members give this some consideration. She will circulate the spreadsheet regarding the estimated revenues from increasing this tax. Ms. De Rosa asked how the current $20 permissive tax is allocated today. What is it used for in Dublin? Ms. Mumma responded it is distributed in the same manner as the gas tax, with 92.5 percent going to the City's street maintenance and repair fund, and the remaining 7.5 percent to the State Highway Fund. Vice Mayor Amorose Groomes asked if the additional $5 permissive tax would have to be distributed in the same way, or could it be earmarked for a project. Ms. Mumma responded she will check into this. Vice Mayor Amorose Groomes stated that if there is the ability to earmark the funds, perhaps a neighboring jurisdiction could impose a permissive tax, if they don't have one, and this would enable partnering on projects. US 33 Innovation Corridor Group Ms. Fox reported that she and Ms. De Rosa attended the recent meeting. Discussion continued regarding the protection overlay for the 33 Corridor. Primarily, use regulations are being considered to encourage better development along that corridor. Most being considered were determined to be feasible from a legal standpoint. The development standards of architectural design and landscape are more challenging for townships. They are continuing to pursue what can be done to improve aesthetics along the corridor in that overlay. Ms. De Rosa stated that in conjunction with the Smart Cities/Smart Corridor, discussion occurred about other elements and types of transportation, including public transportation and the increasing needs along that corridor. This stretch of 33 is not currently in COTA's service area, but there are some desires by big employers in this area to have public transportation considered. Another discussion topic was the recognition of all that Is happening around that corridor and the continued demand for support, Including Hyland -Croy. There was continued discussion of how we can consider use of public transportation and auxiliary roadways. There are many innovative partnerships and opportunities in the corridor. Dublin Arts Council: Mr. Reiner reported that the Garden Party is scheduled on Friday, May 3. For those who have not attended previously, there is an offer of a $50 ticket available for first-time attendees. There are tables available as well as corporate sponsorships. Dublin Board of Education: Ms. Alutto stated that the recent meeting focused on the upcoming elementary and middle school construction projects. Dublin Bridoes Ms. Fox reported that the steering committee meeting was hosted by Cardinal Health who now has a representative on the steering committee. In reviewing the past 15-16 months, Dublin Bridges averages support to 6.5 children and residents every day of the year. Dublin Bridges has installed personal care pantries at the Schools to support students. The kindness in Dublin is amazing and everyone is very generous. In response to a question, Ms. Fox stated that anyone can donate online each month to Dublin Bridges to support this initiative. COUNCIL ROUNDTABLE MsFox noted that the Dublin Historical Society is concerned about some of the City - owned historic properties and their maintenance. The City owns quite a few historic barns and structures in Dublin, and they are not listed on Appendix G and therefore not protected as are the Historic District properties and stone walls. If private citizens are asked to maintain their historic structures, the City should also comply with the maintenance requirements for structures listed on Appendix G. This will ensure their Minutes RECORD OF PROCEEDINGS April 22, 2019 Page 18 of 19 preservation into the future. It is important to set an example in caring for City -owned structures. Mr. McDaniel responded that he will check on the list she references and respond to Council. Ms. De Rosa: 1. Stated that Ms. Alutto, Vice Mayor Amorose Groomes and she had the opportunity on Saturday to be part of the Community Champion Awards, which recognizes outstanding students and teachers. It was a terrific event, and congratulations to Vice Mayor Amorose Groomes who served as keynote speaker and did a wonderful job! 2. Noted there was information about the census in the packet indicating one of the City's responsibilities may be assigning a Complete Count Committee. She asked Mr. McDaniel to provide additional information. Mr. McDaniel stated that he and Ms. Richison met with a representative of the Census Bureau who sets up the temporary office to handle this region — this temporary office will be in Dublin. He presented some ideas of things to promote census participation. He is scheduled to come to an upcoming Council meeting to speak a few minutes about the launch of the census. Part of the recommendation is to have a committee comprised of various organizations to bring forward ideas of how to promote participation in the census. Staff will bring information about formation of such a Committee to Council. Mr. Reiner noted that the City still references the $850,000 figure for lighting of the bridge. Some years ago, there was discussion about having this lighting be spectacular at night. Will this funding be adequate to meet the expectations? Ms. O'Callaghan stated that during the recent presentation, renderings showing the illumination levels the City is striving for were shared. Staff is in the process of finalizing fixtures and controllers. Those technologies are constantly changing and being improved. The design was completed over two years ago, and new fixtures are now available. A sample of each fixture will be taken on site to shine on the bridge to evaluate. As of this point, she believes the funding is sufficient to achieve the desired illumination. The pricing details still need to be worked through with Kokosing and their subcontractor. Mr. Reiner asked where this lighting will fall in the spectrum of art, beauty and drama. Ms. O'Callaghan noted that a few years ago, midway through design, there was an in- depth lighting conversation with Council. Staff presented different levels of packages of lighting. Council selected an intermediate level, which includes all of the elements shown in the renderings at the last meeting. It provides for LED lighting, for dimming capabilities and color changing capabilities. It will be state of the art. There is up lighting at the base of each cable, so the light will be brighter at the bottom end and fade out going up the cable. Mr. McDaniel added that early in the process, staff learned of the limitations on hanging fixtures on the cables. Ms. O'Callaghan agreed, noting there were issues of wind loads from the impact of wrapping light fixtures around each cable, as well as the aesthetics during the day. For these reasons, it was decided to use the up lighting. Ms. Alutto congratulated the Community Champion Award winners! It was great to be present. Thanks, also, to Dr. Hoadley for the invitation to the groundbreakings for the new elementary schools. Vice Mayor Amorose Groomes noted she appreciated the opportunity to speak at the Community Champion Awards. It is very encouraging to see all that the students are doing! Mayor Peterson noted that Friday, April 12 was a big day in Dublin! Two elementary school groundbreakings took place; another wonderful Cherry Blossom luncheon was hosted by Mr. Hidaka on the company grounds; and at 4 p.m. that day, the City and Library dedicated the new garage. It was a great day in Dublin, and thanks to all for their efforts! RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 22, 2019 Page 19 of 19 AD 11U RN M ENT T ieeting was djo rned at 9:20 p.m. M yor — Pre dingWcer Clerk of Council