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HomeMy WebLinkAbout04-08-2019 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held CALL, TO ORDER April 8, 2019 Mayor Peterson called the Monday, April 8, 2019 Regular Meeting of Dublin City Council to order at 5:30 p.m. in Council Chambers at Dublin City Hall. ROLL. CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. De Rosa, Mr. Keenan and Mr. Reiner. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session to: • Consider confidential information related to a request for economic development assistance that involves public infrastructure improvements that are directly related to an economic development project, and which executive session is necessary to protect the possible investment or expenditure of public funds to be made in connection with the economic development project; and • The disposition of property. Ms. De Rosa seconded the motion. Vote on the motion: Mr. Keenan, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner; Mr. De Rosa, yes. (Ms. f=ox arrived at 5:35 p.m. and joined the session in progress.) RECONVENE The meeting was reconvened at 7 p.m. (Ms. Alutto arrived at 7 p.m.) Staff members present were Mr. McDaniel, Ms. Crandall, Ms. Readler, Ms. Mumma, Ms. O'Callaghan, Mr. Earman, Mr. McCollough, Interim Police Chief Paez, Mr. Papsidero, Ms. NardE.kcchia, Mr. Hammersmith, Ms. Gilger, Mr. Kridler, Ms. Richison, Ms. Burness, Mr. Krawetzki and Mr. Plouck. PLEDGE OF ALLEGIANCE Ms. Fox led the Pledge of Allegiance. SPECIAL RECOGNITION • Dublin Jerome High School Cheerleaders Council Member Alutto invited the cheerleaders to come forward and read a proclamation from City Council, which she presented to them. She acknowledged Coach Carla Crawford and Assistant Coaches Beth Herchek and Michelle Cooper for their efforts in leading the Dublin Jerome High School Competition Cheer team. For the third year in a row, Dublin Jerome High School Division I Green Team won the OASSA State Cheerleading Championship. In addition, Dublin Jerome qualified three teams for the state competition, placing first, second and third; and for the second consecutive year, the Dublin Jerome Stunt Team finished second and the Gold Team was third. The Green team, also known as the "GGs," not only won the state competition, but also won their division within the Ohio Capital Conference. Council members offered congratulations to the team members! [Photos were taken of the team.] • Earth Month Mayor Peterson read a proclamation for Earth Month in the City of Dublin and presented it to Mr. Earman. Mr. Earman noted that during Earth Month, the City will host many activities, including classes and activities in the parks; food composting; gardening indoor and patio herb plantings; fertilizing tips; and landscape for wildlife attraction. The invasive species removal at Scioto Park continues on the morning of Monday, April 22. The Arbor Day celebration is scheduled on Saturday, April 27 from 9 a.m. to noon at Llewellyn Farms Park Gazebo this year, and free seedlings will be given out. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April S, 2019 Page 2 of 20 Form 6101 Vice Mayor Amorose Groomes suggested that staff reach out to the Schools to see if any environmental groups would have interest in participating in the Arbor Day activities or other activities during Earth Month. Mr. Earman responded that staff will contact them. CITIZEN COMMENTS Mayor Peterson noted that three citizens have signed in to comment on the North Pool proje«�t. Council is interested in their input, and he noted that the process of community engagement for this project is just beginning. He asked Mr. Earman to outline the various opportunities for public input on this proposal. He added that no decisions have been made. Mr. Earman noted that three public meetings have been held to date, as well as an online survey/comment opportunity on the City website. Staff is in the very preliminary stages of the project. A meeting was held on April 2 regarding the latest proposal for the North Pool project. Eighty-one people attended the meeting and a lot of feedback was received. Staff will provide this information to Council as well as an update on the status of the process. They will hold multiple additional public meetings, and he envisions the next one occurring in three to four weeks. Staff will communicate via all of the e-mail addresses and social media outlets regarding upcoming meetings. Mayor Peterson asked that staff ensure that notices are provided to everyone involved in the process to date, by whatever means possible. In terms of Council, he does not know their thoughts about the North Pool project, as it is in the initial information gathering stages. He emphasized that it is important to hear the feedback and have the conVe:rsations in the appropriate forums so that everyone has the opportunity to hear the same information. This will be a lengthy process of citizen engagement that is just beginning. He invited the citizens who signed in to come forward, if they want to testify at this time. Amy Lawson, 7609 Catawba Place, Dublin stated she is speaking on behalf of herself and her husband, Robert Lawson. They are residents of the Villas of Earlington. Only a couple of Council members attended the pool meeting last week, so they want to make sure all of the Council is aware of their displeasure of any type of increase to the size of the North Pool or the addition of a retractable roof. These changes would increase the already very congested street of Dublinshire and would create very hazardous conditions for the residents as well as the children of the neighborhood. She had forwarded photos to Ms. De Rasa this week of the poor traffic flow that exists in the morning and afternoon on Dublinshire, the lack of adequate lanes and the blockage of the entrance into the condominium community of 45 households, including children. The pool and school were never built to operate simultaneously. The two or more swim meets held each summer are a nightmare for the neighborhood due to parking, traffic flow, noise, and disruption of this quiet, safe community. She implored Council. not to waste any more taxpayer monies in studying the feasibility of increasing the size of this pool facility; it would ruin Dublin's reputc-ition as a well-planned community with such a large structure and surrounding supporting parking and lighting. A large retractable dome and increase of people and traffic would not be in keeping with the ambience of their community, which they all love and feel safe in. All of those in attendance at the pool meeting last week heard loud and clear from the neighbors that they don't want bigger, don't want more traffic, and don't want more noise, in addition to the lowering of their property values and other disruption of their community. She urged Council to repair the pool and update the current pool for all to use — the people who pay for it. This is a pool for the entire population, not just a few. Mike Archer, 5547 Villas Drivel Dublin stated that they appreciate that monies have been allocated for improvements to this pool and the fact that a 30 -year old pool is being updated. Someone 30 years ago had a brilliant idea of locating a school, swimming pool and Earlington Park together with one parking lot to accommodate three facilities. The plan has worked well for most of the 30 years, but a few years ago, Wyandot Elementary expanded and now has 620 students enrolled. As a result, the parking lot was modified and only buses now use that lot and must circle the lot to exit, as there is just one two- lane entry/exit for the whole site. A critical issue is what will occur for this parking area, RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held April 8, 2019 Page 3 of 20 Meeting Form 6101 as vehicles are not permitted in the lot at dismissal or arrival time. Parents park along Dublinshire, east and west, and onto Earlington, resulting in congestion several times each day. Having additional pool facilities will greatly impact this parking, especially with a year-round facility. Today, there were 80 cars parked in the lot, most of which belong to school staff. The lot holds 125 cars, so 65-70 percent of the lot is completely filled already. In thinking about the future and this project, what will occur for this parking area — particularly with the one entrance to access the school, the park and the pool facility? He encourages that a lot of thought be given to this critical issue related to the entire project. Personally, he is opposed to the year-round facility and does not see it as viable. NancvCody, 7626 Catawba Place, Dublin stated that she, too, lives in the Villas of Earlington and strongly disagrees that there has been an open and transparent process around the building of this swim team focused, year-round pool. She is President of the condominium board, and the first she heard of any plan to enclose the pool and make it into a dedicated swim team facility was two weeks ago — a week prior to the public meeting. The neighbors tried to spread the word as best they could. Even with little noticE!'many showed up at the meeting to say this is impractical for the street. There was a field trip taken in January to a retractable pool facility installed in North Carolina. No one from the community was invited to go and see this; no one from the community was told it was even under consideration. She is making a distinction between the "swim team community" and the "community" of everyone else. She is very hopeful that this is not a done deal. While in attendance at the public meeting, she feared this proposal may have gone so far that it could not be stopped — even before her neighborhood had a chance to provide any input on the project. Mayor Peterson thanked the residents for their input and encouraged them to attend the next community input meeting that is scheduled. COWDENT AGENDA • Approval of Minutes of Special Meeting of February 27, 2019 • Approval of Minutes of Work Session of March 4, 2019 • Approval of Minutes of March 18, 2019 • Notice to Legislative Authority from Ohio Division of Liquor Control re. Trex Transfer of D1, D2 and D6 liquor permits from Cucinova Holdings, LLC dba Cucinova, 7721 Sawmill Road and Patio to Vivaria Ohio, LLC dba Cucinova, 7721 Sawmill Road and Patio, Dublin, OH 43016 (no hearing requested) • Notice to Legislative Authority from Ohio Division of Liquor Control re. D53 liquor permit for 4553 Bridge LLC dba Rebol Columbus, 4553 Bridge Park Avenue, Dublin, Ohio 43017 (no hearing requested) Mayor Peterson moved approval of the actions for the Consent Agenda items. Mr. RE'iner seconded the motion. Vote on the motion: Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Vice Mayor Amoro►se Groomes, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mr. Keenan, yes. POSTPONED ITE M • Final Plat — Bridge Park East Section 7 (Block F) Mr. Papsidero stated that the Law Director has information to share in response to a reque,;t at the last Council meeting. Ms. RE�adler stated that a question arose on March 18 about whether the City would be compensated for the areas that were to be vacated by the plat. Staff reviewed the 2015 Bridge Park development agreement and confirmed the shape of proposed lots 18 and 19 and that Block F plat conformed to the dimensions of Block F intended in the agreement. All but a remnant of .107 acres was not expressly addressed in Section 4 of that development agreement. The .107 -acre remnant was not included in the development agreement because in 2015, the City did not yet own that property. There have been a series of small transfers back and forth. In 2015, while there was a vision for the Bridge Park development, it was impossible at that time to know every fine detail. While the development agreement states the areas intended to be transferred, there have been minor ,adjustments with final plats and with modifications to the development agreement as well. Staff recommends approval of the final plat. She offered to respond to questions. RECORD OF PROCEEDINGS Minutes of Dublin City Council _ _ _ Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 8, 2019 Page 4 of 20 Vice Mayor Amorose Groomes stated that she sent a question to Mr. McDaniel today about all of the land transfers to date. She understands it will require some time to put together that information. Mayor Peterson moved approval of the Final Plat. Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, no; Mr. Keenan, yes; Ms. Alutto, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 08-19 Authorizing the Conveyance of Certain Real Property and the Provision of Certain Incentives to the Ohio State University to Induce it to Establish a Comprehensive Ambulatory Medical Facility Within the City; and Authorizing the Execution of a Real Estate Purchase and Sale Contract, a Property Reconveyance Escrow Agreement and an Economic Development Agreement, Mayor Peterson moved to postpone the second reading/public hearing of Ordinance 08- 19 to the April 22 Council meeting. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Fox, yes; Ms. Alutto, abstain. Vice Mayor Amorose Groomes acknowledged staff for their recommendation that Council postpone this hearing to allow adequate time for public input on this item. Ordinance 09-19 Adopting Amendments to Sections 153.002, 153.060, 153.061, 153.063, 153sID641 153.065, 153.066 of the City of Dublin Codified Ordinances (Zoning Code) to Amend the Bridge Street District Development Review Process Regulations. (Case 18-005ADMC) Mr. Papsidero stated that staff is recommending approval of this Ordinance. The documents in the packet included two minor revisions to the Ordinance to capture some edits that were overlooked previously. There is no other new information to report. He offerEld to respond to any questions Ms. Fox stated that there are expanded definitions of the concept plan review, but she still believes the definitions are too vague. The criteria or the checklist for Council still need.; more definition. She asked for more clarification about how these definitions were enlarged. The concept plan review through Council is binding, so she wants to ensure the criteria are clear. Mr. Papsidero responded that the concept plan comes to Council when there is a development agreement; otherwise, the concept plan goes to Planning Commission. Based on earlier comments, some minor tweaks were made to the definition to refine them. By intent, however, the definition is fairly vague and broad in order to provide staff, the Commission and Council more flexibility in terms of what they evaluate when a concept plan comes to them for review. It is staff's expectation that a concept plan will be a c=onceptual site plan, building massing, development program in terms of unit count, square footage, uses and aspirational architecture at a minimum. There could be more required by staff, depending upon the complexity of the proposal. Staff believes this captures and frames what a concept plan is, and is consistent with the planned unit development (PUD) code, which has served the City well. Ms. Fax stated it does refer to the Community Plan, Bridge Street Code, and the intent, etc., but from experience, she believes that those reviewing the concept plan should not have -to go to all of those documents, as this requires an extra step. To her, if there is a way that a much fuller explanation of the Community Plan and of the intent should be provided in one place. She is seeking continuity and clarity from one commissioner to the next so they don't have to interpret the Community Plan or vision principles. Having these criteria would make the process more efficient for Council and the Commission. Mr. Papsidero commented that the Design Guidelines do list all of the vision statements and the principles in detail. It is referenced in the Code. He hopes this is responsive to her concern. The burden is on staff to ensure those "dots" are connected as a concept RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April 8, 2019 Page 5 of 20 Form 6101 plan i's assessed and a staff recommendation prepared — whether for the Commission or for Council. Mayor Peterson suggested that the next time a concept plan comes in, can staff ensure those! "dots" are connected? Mr. Papsidero responded affirmatively. The fact that the principles and vision statement are included in the Design Guidelines helps to do this. Currently, they are not delineated except in the adopted Community Plan. Ms. Fox stated she wants to look in one place for all of this information. She commented further regarding the recommendation of the Planning division. SomE.ktimes it is good to hear from the Planning division what they like about a concept plan, as well as what could be better — beyond simply a staff recommendation. For a concept plan, both the pros and cons should be identified by staff. That is more important than a simple recommendation, as it will create the conversation about the plan by Council or the Commission. Mr. Papsidero agreed, noting it should be an objective assessment at the concept plan stage. Vice Mayor Amorose Groomes stated that staff is not required to provide a recommendation for a concept plan, correct? Mr. Papsidero recalls that the Code is written that staff does provide a recommendation, but it is a staff recommendation and only the first step in a much longer process. Staff will certainly make every effort to point out the positives and negatives of a concept plan, and the concept plan can be conditioned as is currently done with a development plan. This helps address the issues of concern. Vice Mayor Amorose Groomes noted that this body has struggled with 4(c) on page 10 of 28 of the ordinance. It talks of the illustrative lots and blocks, supporting street and pedestrian network, internal circulation providing a coherent development pattern that conforms to the requirements of lots and blocks, street types and site development standards, and the conceptual locations of access points to surrounding streets will avoid adverse impacts on surrounding neighborhoods and traffic infrastructure. She believes that Council struggled with not having this information for previous reviews. This will help with the lots and blocks analysis for a concept plan. It is not perfect, and the burden is on staff to fill in those gaps, whatever they might be. Ms. Fox commented there is a lot of learning involved for PZC and Council — perhaps at a work session — about how to evaluate a concept plan. She is looking for the tools nece.;sary to do a really good job of using well defined criteria and having good due process now and into the future. Ms. Cie Rosa stated that of importance to her is the expectation of the developer. Often, Council hears it is too early in the process to have some of the information from the developer. If Council is to review lots and blocks, it is important that the documents submitted provide clear enough definition. While she supports feedback at a conceptual stage, the challenge is always with the timing and what information is available. It is important that the developer knows the core set of information needed for the concept plan review. Being clear to the developer removes some frustration on everyone's part. The concept plan is an excellent idea — the challenge is just working through the specifics, which may simply require some experience with the process. Vote on the Ordinance: Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes. Ordinance 10-19 Authorizing the City Manager to Execute Necessary Conveyance Documentation to Accept the Dedication of a 0.044 Acre, More or Less, Permanent Utility Easement; a 0.007 Acre, More or Less, Permanent Utility Easement; a 0.007 Acre, More or Less, Permanent Utility Easement; a 0.265 Acre,. More or Less, Temporary Construction Easement; a 0.042 Acre, More or Less, Temporary Construction Easement; and a 0.007 Acre, More or Less, Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Held April 8, 2019 Page 6 of 20 Temporary Construction Easement, from the Muirfield Association, Inc. (Reserve RRRR"), Mr. Hammersmith stated there is no additional information to provide regarding this Ordinance. Staff recommends approval. Mayor Peterson expressed Council's appreciation to the Muirfield Association for the donation of this property and easements. Mr. Reiner echoed this, noting the Association is the one group in the City who consistently provides property the City needs at no expense to the taxpayers. Meeting Form 6101 Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Keenan, yes; Mayor Peterson, yes; Ms. Fox, yes; Ms. De Rosa, yes. Ordinance 11-19 Amending Section 152.086, Relative to the Subdivision Regulations, to Provide for Appraisal of Properties When Calculating Fees -in -Lieu of Required Open Space Dedication and Repealing Ordinance 76-18, which Previously Established Fee -in -Lieu for Open Space Dedication. Mr. Papsidero stated there is no new information to share, and staff recommends approval of the Ordinance. Vote on the Ordinance: Ms. Alutto, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. Fox, yes. FIRST READING/PUBLIC HEARING — ORDINANCES Ordinance 12-19 Authorizing the Provision of Certain Incentives to Nexient LLC to Induce it to Lease a Facility to Locate an Office and its Associated Operations and Workforce, All Within the City; and Authorizing the Execution of an Economic Development Agreement, Mayor Peterson introduced the Ordinance. Ms. Gilger stated that staff has been working with Nexient who is seeking a new central Ohio location. It will be their first entry into the central Ohio and Ohio market. They are headquartered in Silicon Valley and are an agile development firm. What is unique about Nexient is they are 100 percent U.S. based with their employment. They have had much success in other college towns, such as Ann Arbor and Lansing, Michigan. They are committing to creating 200 new tech jobs by the end of 2022. In return, the City is proposing a five-year, 20 percent performance incentive on the withholdings collected, capped at $300,000 for the term of the agreement. Nexient would be required to sign two back-to-back three-year leases. The State of Ohio has approved an incentive to bring this company to the state. Representatives of the company will be present at the second reading, and she is hopeful they will announce their location at that time. They continue to work on their lease terms. She offered to respond to questions. TherE.k will be a second reading/public hearing at the April 22 Council meeting. Ordinance 13-19 Adopting and Enacting a Supplement (S-45) to the Code of Ordinances for the City of Dublin, Ohio, Mayor Peterson introduced the Ordinance. Ms. R.eadler stated that Council adopts a supplement twice each year, prepared by the City's codifiers, American Legal Publishing. The current supplement includes local legislation approved by City Council through December 31, 2018 as well as state legislation current through August 2, 2018. Staff recommends approval of the Ordinance at thE� second reading. Vice Mayor Amorose Groomes asked staff to provide the actual supplement document for the sE�cond reading. Staff agreed to do so, and will upload to Boardpaq the redlined version showing the changes to the Code. TherE'will be a second reading/public hearing at the April 22 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin .City Council _ Meeting BARRETT BROT14ERS - DAYTON, OHIO Form 6101 Held April 8, 2019 Page 7 of 20 INTRODUCTION /PUBLIC HEARING — RESOLUTIONS Resolution 17-19 Authorizing the City Manager to Execute an Intergovernmental Agreement with the Franklin County Commissioners for the Administration of Wireless 9- 1-1 Government Assistance Funds. Mayor Peterson introduced the Resolution. Interim Police Chief Paez noted that this Resolution authorizes the City Manager to enter into an intergovernmental agreement with the Franklin County Commissioners for the purpose of receiving disbursed funds from the Wireless 9-1-1 governmental assistance funds. The agreement is required to receive the funding, which is generated from the $.25 per month charge on every wireless device. Allocated funding pays for the county 9- 1-1 coordinator position and the Next Generation 9-1-1 Fund. It also pays for countywide mapping and allows for disbursements of the four funded answering points. These include Columbus, the Franklin County Sheriff's office, Grove City and Dublin. Allocated funds for the City of Dublin in the proposed agreement continues to be $130,000 each year. Staff recommends approval of the Resolution. Vice Mayor Amorose Groomes asked if there is a projected revenue number for the distributed funds. Interim Chief Paez stated that is $130,000, which is the same received in the past. There will not be an increase for Dublin. The only increase was for Columbus; Franklin County actually will have a decrease in the funding. Dublin remains the same. Vice Mayor Amorose Groomes noted she had an inquiry from a Worthington resident about. Dublin's 9-1-1 service. It is nice to be able to share what a great job is done with this operation. Vote on the Resolution: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. ReinE.kr, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Fox, yes. Resolution 18-19 Adopting a Statement of Services for a Proposed Annexation of 1.29 Acres, More or Less, from Jerome Township, Union County to the City of Dublin. Mayor Peterson introduced the Resolution. Ms. R.eadler stated that the property is located at 8700 Hyland -Croy Road. The Union County Commissioners have scheduled the annexation hearing for Thursday, April 25 at 10 a.m. Pursuant to ORC 709.03, City Council must adopting a resolution regarding what services the City will provide to the proposed annexation area upon annexation to Dublin. Resolution 18-19 sets forth the services the City can provide to the territory upon anne;{ation. Since the property is within the proposed annexation area of the Community Plan and within the exclusive Dublin expansion area as defined in the water and sewer agreE.Iments with the City of Columbus, staff is recommending approval of the Resolution. Vice Mayor Amorose Groomes noted that under the section regarding fire protection and emergency medical services, the second sentence indicates that Dublin will ensure that fire and EMS services will be provided to the property at the same or similar level now being provided to other areas of the City. She asked staff to articulate how this is accomplished. Ms. R.eadler stated that currently, Jerome Township Fire provides services to the subject propEirty that lies in Jerome Township. It has been Dublin's practice in the past to require a Regular annexation petition for areas outside of Washington Township, which allows Dublin to conform boundaries to Washington Township once the annexation is complete. Once the boundaries are conformed, the territory can be moved into Washington Township Fire Department service area, thus ensuring consistent fire and EMS services across the City. Vice Mayor Amorose Groomes asked for confirmation that this will be done for this anne;<ation petition, if accepted by the City. Ms. R.eadler responded that these annexation petitions are always followed by a petition for boundary adjustment to the county commissioners. RECORD OF PROCEEDINGS Minutes of Dublin Citv Council _ _ Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 8, 2019 Page 8 of 20 Mr. McDaniel stated that Washington Township is the designated provider of fire and EMS services for the City of Dublin. Vote on the Resolution: Ms. Alutto, yes; Mr. Keenan, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes. Resolution 19-19 Acceptance of the Lowest and Best Bid for the West Bridge Street Landscape Enhancement Project, Mayor Peterson introduced the Resolution. Mr. Earman stated this accepts the bid for the project. This project was reviewed by the Community Development Committee last year. The bids were favorable. The budgeted amount was $250,000 and the lowest and best bid was $145,629 from Brookside Construction Service. This project is the gateway enhancement along the corridor from the interchange east toward Corbins Mill intersection. A series of landscape improvements will be taking place in that area, and staff hopes to initiate those projects this spring. All references have been checked for Brookside Construction and staff recommends approval of this Resolution. Landscape Architect Shawn Krawetzki is present if there are questions. Mr. Reiner recalled from the Committee discussion that sugar maples were to be excluded because they do not thrive in urban environments with asphalt or concrete. It appears this is the major tree being used. Further, there was discussion of inkberries and how they lose the lower parts of their foliage. The direction was to switch all of this out for hardier plants. There was also a discussion about buying the trees from our hardiness zone or above so that they will survive the frost. Under Section is of the memo, it indicates that due to the number of plants already purchased, including the I-270/33 contract sugar maples, inkberries and daylily plants, alternatives were not an option. However, this contract was just let. He asked for clarification. Mr. Earman stated that the plant material for the interchange project was already purchased, so swapping those out was not an option. This project has a different inventory of plants. Mr. Krawetzki added that the sugar maples were purchased as part of the 270/33 interchange project. So the sugar maples were already set. We have eliminated them and they ,ire no longer in the medians. Instead, they will be on the south side of West Bridge, more in the lawn areas. They are no closer than 22 feet to the roadway itself, as ODOT will not allow them any closer. That is the only location where the sugar maples will be. Vice Mayor Amorose Groomes stated that her understanding is that the sugar maples are not being purchased from Brookside Construction — only the installation service, correct? Mr. Krawetzki responded that he believes there are only seven remaining to be installed to continue what was already installed as part of the 270/33 project — to finish that length of streetscape. The other 18 were installed as part of the 270/33 interchange project. They were installed last November. Ms. Cie Rosa asked for clarification of what the City is purchasing with this bid award. Mr. Krawetzki responded that most of the trees in this contract are the Ivory Silk lilac; there are 47. There are a number of arborvitae to be planted on the north side of West Bridge along the ditch line. There are more daylilies and some red twig dogwoods — decorative planting at the corners. Mr. Reiner summarized that the sugar maples are being used in this project because they were left over from the 270/33 project. Mr. Krawetzki responded they had already purchased them and they were set aside prior to thE! time he began working for the City. This is an extension to take these up to Frantz Road, Mr. Reiner noted that many sugar maples today come through Tennessee, and the hardiness zone is not appropriate for our zone. This results in frost cracking and the constant need to replant them. Does the contract include stipulate that all the trees and plants must come from our zone? Mr. Krawetzki responded that the specifications require that the landscape contractor provide the sources of the material. He can reject those from other zones. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRET"T BROTHERS - DAYTON, OHIO Form 6101 Held April 8, 2019 Page 9 of 20 Mr. Reiner suggested that bills of lading be provided by the supplier and that staff reviews those. Staff should also verify that the materials were purchased there. Mr. Krawetzki noted that, typically, he requires photos as well as the supplier they purchase the materials from. Staff will follow up. Mr. Reiner summarized that the City should not purchase landscape materials from different zones than ours as they require constant replacement or don't grow well. Mr. McDaniel added that much of the product is warranted and replacement is required by the contractor. Mr. Reiner stated that the warranty does not address survival beyond the first year or two. Vice Mayor Amorose Groomes asked if, prior to sign -off on the maples, there is a way to inspe1,ct the ones already in the ground to assess their condition. The trunks will likely continue to need wrapping if the maples are used. Mr. Krawetzki noted that EMI was the landscape contractor who planted the trees. Staff is in the process of initiating the warranty discussion as there was some early leaf drop in the fell. The warranty extends to November, but if staff finds they have failed prior to that, they will be replaced. He will then have the opportunity to talk with Brookside about switching the other seven. Mr. Feiner noted that this is a good opportunity to ask the previous contractor to provide northern grown trees. For commercial jobs, he is seeing 80-95 percent of the plant material being shipped from the south due to price savings resulting from a longer growing season. These specs should be tightened up. Mr. Krawetzki emphasized he did not have the opportunity to review the plants for the 270/33 project as he has mentioned. Vice Mayor Amorose Groomes reiterated the importance of an inspection prior to executing this contract and asking the contractor for a recommended substitution. Mr. K%rawetzki stated that a meeting is scheduled with Brookside on Wednesday to review the scope and have discussion. Vice Mayor Amorose Groomes noted that a proposed substitution would be advisable. Ms. f=ox asked Mr. Krawetzki to forward a copy of the landscape plan. Mr. Krawetzki stated that the plans are in the Council Planning room for review, if that will suffice. Ms. De Rosa noted the bid was $100,000 less than estimated. Why is there such a difference between the bids? Mr. k:rawetzki responded that there were some reductions of the estimate due to required changes by ODOT. Ms. De Rosa asked if there are other things that we can do in that particular landscaping. During the Committee discussion, the importance of the beautification for this gateway was emphasized. Will we be pleased with the outcome, or should additional funding be used for enhancement? Mr. k;rawetzki responded that the additional funding that may remain provides the option of shifting some plants and adding more color plantings behind the daylilies. Ms. f=ox asked if ODOT allows anything to be planted in the median area. Mr. P;rawetzki responded that trees over four inches in diameter are not allowed, as they constitute a safety risk. Shrubs and flowering plants are permitted. Vote on the Resolution: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes. Resolution 20-19 Accepting the Lowest and Best Bid for the 2019 Parking Lot Maintenance Program. Mayor Peterson introduced the Resolution. Mr. Hammersmith stated that four bids were opened on March 20 for this program, involving five City -owned parking lots. The Engineer's estimate was $335,,000, which was RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO _ Form 6101 Held April 8, 2019 Page 10 of 20 programmed in the CIP for this work. Chemcote, Inc. submitted the lowest and best bid in the amount of $298,784.70. Work is scheduled for completion by October 25, 2019. Communication with the public about this work will be very rigorous to minimize inconvenience. This contractor performed this program last year and the work was satisfactory. Staff therefore recommends approval of the Resolution. Vote on the Resolution: Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Mayor Peterson, yes. Resolution 21-19 Accepting the Lowest and Best Bid for the 2019 Street Maintenance Program Phase 1, Mayor Peterson introduced the Resolution. Mr. Hammersmith stated that five bids were opened on March 21 for this program, Phase 1. The work consists primarily of six roadways that are typically uncurbed, resulting in highE,r production work. Phase 2 bids are in process and will be opened on April 28. The Engineer's estimate for Phase 1 was $2.9 million. Kokosing submitting the lowest and best bid at $2,689,443.50. They have previously done work satisfactorily for the City. Communication will be done with the public about this work. The project is estimated to be completed by the first part of November. Staff recommends approval of the Resolution. Vice Mayor Amorose Groomes asked if this will include the bikepath paving along Muirfield Drive, as the pavement failure always seems to occur on the seam. Mr. Hammersmith responded affirmatively, noting there will be a uniform surface from edge to edge. Ms. De Rosa asked what section of Hyland -Croy Road will be done with this program. Much of this roadway is not in the City. Mr. Hammersmith responded that the majority of it is at the northern end near Tartan West and near Glacier Ridge Elementary, north of McKitrick. There are pavement failures for Hyland -Croy in this area. Vote on the Resolution: Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Mr..Keenan, yes; Ms. Fox, yes. Resolution 22-19 Accepting the Lowest and Best Bid for the Sanitary Sewer Maintenance Program. Mayor Peterson introduced the Resolution. Mr. Hammersmith reported that two bids were opened on Mach 19. This contract is bid on a per unit hour cost basis, which is the best way to evaluate the bids. This program provides for maintenance of the sanitary sewer system as well as emergency repairs. This is a one-year contract with an additional one-year renewal period. Conie Construction submitted the lowest bid at $1,750 per unit hour. Their previous bid two years ago was $1,610 per unit hour and they performed well. Staff recommends approval of the Resolution. Vote on the Resolution: Ms. Fox, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes. Resolution 23-19 Demonstrating the City of Dublin's Cooperation with the Ohio Department of Transportation for the Development and Designation of State Bike Route 39. Mayor Peterson introduced the Resolution. Ms. O'Callaghan stated that ODOT has been working to designate Ohio's first U.S. and state bike route network that would build off the U.S. bike route system. A goal of this effort is to establish a network of routes, which will provide long distance, experienced commuter bicyclists with connections through and to population centers and destinations in Ohio. The over 1,600 mile proposed system will also serve to connect more than 400 Ohio communities and local and regional bike networks across the state for intrastate RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held April 8, 2019 Page 11 of 20 Meeting Form 6101 travel, recreation and tourism. A guide document issued by ODOT was included in the packf�t and contains additional information. The proposed state bike route 39 serves as a north -south connection across the state and would pass through and connect the City of Dublin along a portion of Hyland -Croy Road from McKitrick Road to just north of Glacier Ridge Boulevard. This route will provide multiple connection points to the City's Dublin's recreation path system. If signs are needed in this short stretch of route 39 that falls within Dublin, designation sign locations would be approved by Dublin staff. ODOT would install the signs, and the City of Dublin would be responsible for maintenance of the signs. Until ODOT has all of the routes designated, the City won't know where those signs will fall along the route. For a route to be designated, ODOT is requesting local jurisdictions provide a resolution for the development and designation of state and U.S. bike routes in their community. To date, they have secured nearly 72 percent of the 403 resolutions needed from local jurisdictions. Staff recommends approval of the Resolution. She shared a map of all of the planned routes. Vice Mayor Amorose Groomes asked what path this route will follow. Ms. O'Callaghan responded these are on -road routes that will help connect cities and recreation paths within those cities. Vice Mayor Amorose Groomes asked if ODOT plans any roadway improvements to accommodate this bicycle traffic. Ms. O'Callaghan responded not at this time. This is a starting point to designate the routes. The bicyclists targeted for these routes are the more experienced cyclists that would be comfortable traveling in vehicle lanes. Long term, the concept is that once these routes are all designated across the state, having a route designated would assist local communities with obtaining funds — possibly through ODOT -- to potentially improve those sections of roadway to accommodate bicyclists better. The portion within Dublin's corporate limits is just a small stretch of Hyland -Croy Road, but this provides access to Dublin's recreation paths. Ms. De Rosa asked if this is the reason for the repaving of the portion of Hyland -Croy. Ms. O'Callaghan stated they are not related. This planning effort by ODOT has been underway for about two years. Ms. Fox asked if the pavement of the roadway will be designated for the benefit of the cyc I i sts . Ms. O'Callaghan responded these will initially be identified by signage, not pavement markings. Vote on the Resolution: Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Ms. Alutto, yes; Ms. Cie Rosa, yes; Mayor Peterson, yes; Mr. Reiner, yes; Mr. Keenan, yes. OTHER • Report re. Electric Scooters — Tom Strup, Chair, Community Services Advisory Commission Mr. Piouck stated that in September of 2018, Council referred the topic of electric scooters to CSAC. In October, staff introduced the topic to CSAC, focusing on where the devices are currently allowed within the City limits and how other jurisdictions around the region are addressing this. Discussion continued into November and December CSAC meetings, focusing on various pilot programs across the state and the country, honing in on challenges and opportunities for the City of Dublin for this type of program. At the December meeting, CSAC requested that staff survey the Dublin community about interest in electric scooters. Staff presented the survey results in February to CSAC for their ireview and discussion. Tom 15trup, Chair, CSAC stated that the results of the survey were somewhat surprising to the CSAC members, and that information weighed heavily in their recommendation. They did not take the process lightly and engaged in good discussion, based on detailed information provided by staff. They have a recommendation for Council to take no action at this time, and are recommending no changes to Code. However, they would like to reconsider this issue as technologies improve. Perhaps in six months, there will be more RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April 8, 2019 Page 12 of 20 evolution in the scooters or new mobility devices. They want to continue the discussion about potential use of the shared use paths throughout the City. Form 6101 Ms. Fox stated that she owns a scooter, but is a "Last Mile" scooter of 25 pounds that can be taken on a bus or subway. She purchased this for her husband's use, as he has some disability and this would improve his mobility. She believes the issue is with the rental companies for electric scooters who place the scooters all over a city. She observed children riding electric scooters on the street last night. She is supportive of CSAC continuing their work on this issue. For people who need scooters, they should be allowed to use the shared -use path — not the street. However, she is not supportive of rental companies filling the streets with electric scooters as this brings problems. Respect and courtesy on the shared -use path is important in managing the paths. Etiquette rules should be posted. She sees that bicycles travel as fast as the scooters, and bicycles are allowed to be on the shared -use path. It is important to have a safe place to ride scooters for those who need them for mobility reasons. Vice Mayor Amorose Groomes stated that this is a good point. It was interesting that of the 306 comments received in response to the survey, not one was positive about scooters. It makes sense not to take action at this point in time. Mr. Keenan noted that the insurance industry has weighed in on this issue, as there have been significant injuries with scooter use and maintenance issues for the scooter rental companies. Some public entities prohibit the scooters on the street and on the shared -use path so there is no venue for them. It is a motorized vehicle and as such, insurance coverage does not extend to vehicles being used on the street and involved in or causing an accident. There is a serious liability issue involved. The rental companies in particular are experiencing many issues. Ms. Alutto echoed what has been said. The laws and insurance regulations need to catch up with this and future mobility devices. She agrees that some etiquette for the shared - use path needs to be learned and displayed. It is difficult to regulate use of the devices by those with mobility issues. She has observed on OSU campus what can occur when issues arise with electric scooters. She agrees with CSAC recommending no action at this time, but staying involved in future changes. She thanked CSAC for their hard work on this issue. Ms. Cie Rosa stated that it appears that a lot of the evaluation indicates it is recreation in nature, not for transportation. Much of the activity going on at transportation organizations, COTA and others, involves micro -transit. There is so much discussion underway about how to connect the different types of mobility and consideration of micro -transit. Over the next 24 months, a lot will be learned in this field. Particularly in urban environments, there will be some real advancement in what is termed micro - transit. She is pleased that CSAC will remain involved as these changes occur. There are opportunities ahead in this and preparation is important. Mr. Reiner thanked CSAC for their efforts. He agrees with Ms. Fox that, however this evolves going forward, the shared -use path is the appropriate location for these small devices. He has used the electric scooters available in the area. The demographics in our community is not like that of a large city. He agrees with continuing to monitor as chancles occur in the future. Mayor Peterson agreed with Ms. Fox that having a rental company bring a large number of scooters in would result in lots of use of the devices. He agrees with continuing to monitor this technology. He noted that Mr. Strup and the Commission members have done an outstanding job in reviewing complicated and important matters for the community. He thanked them for their service and looks forward to assigning more topics to thi:50 group. Ms. Fox noted that, currently, motorized vehicles are not allowed on the shared -use paths. She is not certain if that is enforced, based on her observation of children on these vehicles using the paths. For those who want to try this out, perhaps a period of time RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 8, 2019 Page 13 of 20 could be designated to take their motorized scooters on the shared -use path. She asked that ;staff consider this. It would be great to be able to use the bikepaths as a micro - transit system. Mr. Keenan pointed out that such vehicles are not currently allowed on the streets. Ms. Fox added that by law, they are not allowed currently on bikepaths either. • Pedestrian and Bicycle Bridge Construction Highlights and Update Based on a request from Council at the last meeting, Ms. O'Callaghan provided a presentation regarding an update on the construction of the pedestrian and bicycle bridge. She has gathered pictures and videos of the highlights of construction to date and she also highlighted what will be seen in the month to come of construction. • The concept of this bridge type and design goes back several years and a concerted effort has been made to maintain all elements of this concept all through design and through construction. Andres Studio of California is the architect of this concept and were involved in part of the design team through the design process. They have been consulted all through construction on decisions to make sure they are consistent with the original concept. • The bridge is unique and complex. It is a cable supported suspension bridge with an S-shaped deck that passes through the main tower. The concrete main tower or pylon is an architectural element, slender in shape and in the shape of a needle or teardrop. • The steel beams are triangular in shape and each has a slight twist due to the curvature and shape of the deck. The majority of the beams are 10 feet wide, resulting in a four -foot concrete deck overhang on one side of the bridge. As it passes through the needle, the deck and bridge beams get widened to 14 feet. As it continues to the other end, the beams narrow to 10 feet and there is again a four -foot concrete deck overhang. So no two beams are alike — they are each unique and challenging to fabricate. Every form used on the main tower is custom. • The cable system is full locked coil cable, which can only be procured from three places in the world. • The project has gone very well to date, working through all of these complexities. • There is an amazing team of industry partners who have contributed thus far: T.Y. Lin led the design team, beginning in early 2016 through early 2017; several local firms, including EMH&T and Resource International. • Wind load testing was conducted by RWDI in Canada to make sure the bridge could handle the loads. • All members of the design team have stayed involved through construction. Kokosing has been the lead primary contractor. The project manager is a Dublin resident, Tom Graf. • The cable system that is being procured from Italy is being testing in Germany. • Bridge construction is a very linear and sequential process and therefore, there are not many work activities that can be constructed concurrently. Kokosing and their erection engineer, SBP out of New York, were responsible for developing and engineering an erection manual outlining the sequence of construction activities. This manual required six months to developer and approve. The work product is an 88 -page pdf and CPI assisted with preparing a video to explain and demonstrate how the bridge is coming together. • She shared a video that shows step-by-step the sequencing of construction the contractor is following. Following this sequence ensures everything remains stable and this sequence must be followed all through construction. • She shared views of the construction from the side and the top and described the sequence. • Much of the first year focused on building the foundation of the pylon or the main tower as well as the pylon itself. She shared pictures that depicted the density of the rebar in the pylon. • The pylon is 171 feet tall and the rebar was placed and the concrete formed in 16 lifts. The rebar and the section of pylon around the eye of the needle required quite a bit of overlap and that the rebar be bent to form the shape. • A temporary stair tower was built for each lift up to the top of the pylon. RECORD OF PROCEEDINGS Minutes of ' Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 8, 2019 Page 14 of 20 • She shared pictures of the main cable anchorage that was installed at the very top of the pylon. This is a large piece of steel, weighing over 9,000 pounds. • She shared a CAD drawing of the rebar and anchorage inside of the east abutment. There are eight rock anchors installed — four on either end of the bridge. Each of those anchors has a design load of 950,000 pounds of force and each is drilled 55 feet into the bedrock. • While the pylon was being constructed in Dublin, the steel beams were being fabricated in Tampa, Florida. • Each of the beams is triangular with bracing inside them. Each has a slight twist, which was very challenging for the fabricator to complete. • She shared photos taken when Kokosing was installing the steel beam through the center of the pylon, a slow and precise operation executed flawlessly. • The cable system is full locked coil cables, which are more durable than standard cables and more aesthetically pleasing. Cables are fabricated by Redaelli in Milan, Italy, one of three companies making this type of company in the world. The main cable, which extends from the pylon and attached to the earth is 120 millimeters in diameter or five inches. The hanger cables each extend from the main cable down to the deck. The deck hangs from those cables, which are approximately 32 millimeters or 1.25 inches in diameter. • The system consists of galvanized Z-shaped interlocking wires and there are 430 strands of wire within each bundle of the main cable. • Several months were spent working through the testing specifications and working with the test labs in Germany. Since the testing was being performed in Europe and all the specifications were in U.S. specifications, the team had to reconcile all of the standards in the specifications. The cables went through extensive testing at two labs in Germany, as it requires special lab and apparatus to perform this testing. There was fatigue testing, as shown in the video. This required 2 million cycles for the cables, requiring 14 days in total. All of the fatigue testing required over a month to ensure the cables met specifications and were sufficient. In the end, all of the cables passed a couple of months ago. They've been cut to length, pre -stretched, socketed and prepared for shipment. • She shared pictures from the Redaelli shop in Italy with the first batch of hanger cables ready to be delivered to Dublin. • Currently, all of the cables are coming on one ship. They are all being processed through customs in Genoa. By the end of this week, they will be on a ship and will arrive in Norfolk, Virginia by the end of April. The cables will then be delivered by truck to Dublin the first week of May. • She shared images of the illumination they are working to achieve. The budget for the lighting is $835,000 within the construction contract with Kokosing. They have been working with Live Technologies as they will likely be the contractor who will help maintain and program the lighting in future. They have been acquiring one fixture of each of the different lighting elements on the bridge and are waiting for the final one to arrive. They will then demo the lights at night on the bridge to make decisions from there. • They have installed two sections of railing as a mock-up. They are installed on the elevated walkway portion of the bridge. The handrail consists of galvanized cable and the handrail cap is Epay hardwood. They anticipate having a mock-up that can be approved for production in the next couple of weeks. • In terms of budget, the project remains within budget. The contract amount includes a $1.18 million risk reserve. They have encountered several risk events that have resulted in the expenditure of half of the risk reserve to date. There are also five approved change orders to date. • The activities remaining in the construction schedule are outlined on the slide. Once the cables arrive in Dublin and installation can begin, the team will pinpoint and refine the schedule moving forward. • At the outset of construction, a camera was mounted on the building occupied by Cap City. A live feed of the construction progress has been posted on the website for public viewing. Staff has created a time lapse video, which she shared. • Overall, the construction has proceeded very well, given the unique and complex nature of the bridge and the partners all over the world. An amazing and talented RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 8, 2019 Page 15 of 20 team is working on the project and they look forward to the remaining construction activities and anticipate opening of the bridge by the end of the year. Mayor Peterson thanked her for this informative presentation. He invited questions from Couni�il. Mr. Reiner stated that this presentation should be part of the next State of the City. This is the most complex project the City has ever undertaken. Kudos to Ms. O'Callaghan and the entire team. Mayor Peterson asked that the time lapse video be posted on the City's website. • Discussion of Council 2019 retreat report Ms. Crandall stated that a draft report from the 2019 Council retreat has been shared with (..ouncil. It was in a previous packet for review, and she asked for any feedback related to it. Two important components of the report are the three visionary goals. Staff wants to make sure this draft accurately reflects Council's intent. There are also 20 policy topic; reviewed by Council during the retreat and assigned to work sessions, Council standing committees or board and commissions. She asked that Council review these assignments as well. Tonight, staff is asking for comments on the report and two motions: first, to adopt the report with any modifications suggested; and second, to direct staff to prepare a resolution adopting the Council goals contained in the report. A resolution would be brought forward for the next Council meeting. Vice Mayor Amorose Groomes stated that she hopes everyone has had an opportunity to review the material. Some of the tasks have been completed already, and some are longer term projects. She asked for input and if Council is prepared to move forward on these, Ms. Crandall stated there is a small edit needed on page 3 — the third visionary goal, wherE.1 the last sentence is not complete. It should state, "Policies and tactics related to these various aspects will need to be developed and implemented." Ms. De Rosa commented that the first goal is self-explanatory. But for the second and third goals, the end reasons for being the most connected city and for being a leader in data collection and analytics seem to be missing. The end reason is to make sure that Dublin can continue to deliver world-class service as the world is changing. It is important to articulate to what end goals two and three are focused on — why we are doing these; not simply an exercise. These goals as written are exactly what Council agreed to, but the "why" or to what end needs to be added. She suggested that the language be clarified. Ms. Crandall responded that the paragraph under goals two and three do describe these, but she agreed that incorporating some language in the goal statements would be desirable. Vice Mayor Amorose Groomes noted that Council could condition the acceptance upon this language revision being done. Ms. Crandall agreed to make these edits and bring the revised language back with the resolution adopting the goals for the April 22 meeting. Ms. Fox stated that the second goal in particular regarding broadband needs to be clarified. The discussion was about connections encompassing the community and using technologies for communication. She, too, wants to see the "why" in the statement and broadened to specify the intent — more than broadband, as some think of that as Dublink. Ms. Crandall added that the intent was not only for the extension of Dublink into the commercial areas, but also how to connect neighborhoods and the community with suffick.l.nt internet services. Vice Mayor Amorose Groomes summarized that staff should bring back a resolution adopting the goals for the April 22 meeting, with revised language in accordance with tonight's discussion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April 8, 2019 Page 16 of 20 Form 6101 Ms. Crandall noted that a proposed schedule for work sessions and committee assignments was attached to the goal report, was in Boardpaq and at the dais tonight. The work sessions include the budget processes and policies. Staff has a draft schedule for proposed dates for the work sessions for the year. In addition, there are some other itemS-; that staff is requesting be assigned to committees — as well as the items that came from the retreat. There is no action needed tonight, but she asked that Council review the proposed schedule. STAFF COMMENTS Mr. McDaniel: 1. Highlighted a memo about the Monterey planning process. The process was delayed at his direction, given the workload. A proposed timeline has been included in the memo. 2. Noted a memo highlighting the planned activities for The Memorial Tournament and the villa was included in the packet. For questions, please contact Ms. Richison or Ms. Burness. 3, Noted that an update on the Aging in Place initiative is included. There is also a memo regarding a citizen advisory team being established with this initiative. It will be an ongoing effort of people and partner agencies involved in this process. The group will function much like the bike ambassadors or community service officers. If a Council member is aware of anyone who wants to participate, please contact Ms. Nardecchia. Ms. Alutto suggested that this group be renamed "'Dublin Forever Advisory Team" in accordance with recent discussion. Ms. Nardecchia responded that can be done. 4. Regarding the Concord Township shared -use path, the bids to Delaware County came in over budget. Dublin staff is working with Delaware County and Concord Township on bid analysis to see if any recommendations can be made. 5„ A memo was included in Boardpaq late last week regarding the City of Worthington's consideration of joining the Northwest Regional Emergency Communications Center (NRECC). There has been ongoing discussion with them, and Worthington will discuss this at their Council meeting tonight. In response to Mr. Keenan's question, Interim Chief Paez indicated this includes all fire, policE1. and EMS service dispatching — the same as is provided to the other partners in the N RECC. 6., Recognized and acknowledged the passing of Detective Erik Gilleland over the weekend. He served with the City of Dublin since May 4, 1999. He retired from the City on March 28, 2019. He specialized in and held ancillary assignments of detective, technical accident investigator and field training officer. He served on various task forces, and was a talented bagpiper. Prior to Dublin, he served the City of Bexley as a Police officer and was a Deputy Sheriff at Franklin County. Overall, he had 28 years of combined service in law enforcement. He was a graduate of St. Charles Preparatory School, a member of the Shamrock Club of Columbus, the Emerald Society and President of the Columbus Currach Club. He will be very much missed by his family and friends, and the City appreciates his many contributions. COUNCIL COMMITTEE REPORTS Planning & Zonina Commission: Ms. Fox: 1. Noted that a discussion took place at PZC about speakers used by restaurants located near the water and potential noise issues. If residents have any concern about noise emanating from the speakers, she asked that they forward concerns to the City for monitoring purposes. 2. Thanked staff for the efforts being made in improving the training and resource manual for the board and commissions. The next PZC meeting will be a full training session, as there are no cases to be heard. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held April 8, 2019 - Page 17 of 20 Meeting Form 6101 Administrative Committee: Vice Mayor Amorose Groomes noted that written summaries of the performance evaluation discussions have been forwarded to Council by Mr. McDaniel and Ms. Clarke. She asked that Council review these and any feedback submitted soon in order to have this process completed and the evaluations submitted to Human Resources. She is hoping to have these concluded prior to the April 22 meeting. COTA: Ms. De Rosa stated that in light of the electric scooter discussion, there are some interesting items occurring at COTA this summer. 1.. The first is the launch of mobility hubs and the second is launch of the first ride - sharing pilot, run and owned by COTA. The mobility hub is a concept that tries to encourage transportation providers — whether not-for-profit like COTA or the for- profit like taxis, scooters, etc. — to designate certain "hubs" in the City where someone taking one form of transportation could easily transition to another form. In order to do that, there is a physical component and electronic component involved. That experiment will begin this summer, and the hope is a rider could have an app that could help them look at all points of that transportation versus individual points. Perhaps a single payment app would be available as well. There has been a lot of interesting work on that, and it will be launched this summer. 2„ The second launch is a pilot between COTA and a suburban city (not Dublin) to do a ride -sharing pilot. Those entities are talking through Memorandums of Understanding at this time. The point of that is to see what it is like for COTA to be able to provide that last mile that Uber and Lyft are now doing — and to do so in a different economic way. That pilot will begin in July. She will keep Council updated on these. 3. Both of these tie into the Transportation Bill just passed, as part of that bill is a doubling of the amount of money per annum going to public transportation across the state to about $70 million. This money will spearhead some of these new ways of thinking about transportation. MORPC: Vice Mayor Amorose Groomes reported that the major discussion at MORK has been about: the passage of the gas tax. There have been questions posed about what that will mean to cities, and she hopes to have more information to share soon. Logan/Union/Champaign County Regional Planning Commission: Ms. Die Rosa reported: 1. The group has put effort into helping the boards and commissions in smaller townships with training and mentoring. 2. The group is working hard on census preparation. This will be something Council needs to talk about as well. 3. In Champaign County, they are undertaking a Comprehensive Plan and this will be completed for review by the end of the year. 4. There has been lots of activity at LUC — zoning activity, etc. She thanked Tammy Noble of Planning who serves as liaison and keeps Dublin connected and informed of activities. US 13 Innovation Corridor Group: Ms. De Rosa reported that the group will meet on Friday, April 12. Dublin Arts Council: Mr. Reiner reported that: 1. A performance of Iraqi, Somali and Nepalese cultural traditions will take place on April 9 from 6 to 8 p.m. at the DAC. 2. A board meeting is also scheduled for the DAC tomorrow. 3. He noted that the grant monies for the B.R.E.A.D. Festival will be returned to the City. The DAC does not have the financial capacity to produce the Festival this year, as outlined in a letter in the packet. They thanked the City for its past support of this Festival. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council,_ April 8, 2019 Page 18 of 20 Meeting 4. The annual Garden Party fundraiser is scheduled at OCLC on Friday, May 3 from 6:30-9:30 p.m. Dublin Bridges Ms. Fox reported they will meet on Thursday, April 11. COUNCIL ROUNDTABLE Form 6101 Ms. Fox: 1:. Reported that the reception for Chief von Eckartsberg was wonderful. 2. Noted that some young people from Cleveland who started a non-profit on their own to elevate the image of Police and first responders to the public attended this reception. She appreciates that Interim Chief Paez made them feel very welcome. 3. Thanked Ms. Nardecchia for the effort in the Engaged Cities awards. While the City did not become a finalist, her work is very much appreciated in elevating the efforts in Dublin. 4,. Reiterated her request made at the March 18 Council meeting that the Planning division forward drafts of the following to Council: Smart Parking Plan in the Historic District; the Historic District Guidelines; the Historic District Code modifications and boundary amendments; Mobility Plan; and the Monterey project. Ms. De Rosa: 1„ Extended her congratulations to Chief von Eckartsberg and moving on to his next career phase. 2. Noted that she and Ms. Fox had the privilege of attending promotional ceremonies for eight law enforcement officers. It was very impressive to see the amount of leadership, dedication and talent that exists in the City of Dublin. It was wonderful to be part of this and to meet the families. Congratulations to everyone! 3. Congratulations to Mr. McCollough for being named among the "2019 Government Top 25 Doers, Dreamers and Drivers." For a technology group, this would be challenging to win! 4. Reported that she recently attended the Technology Advisory Committee, which Mr. McCollough chairs. It was hosted at Fuse in Dublin. The purpose of this particular meeting was to consider scenario planning and strategic planning. He presented some potential scenarios and some meaningful conversation with technology leaders took place. The City is very fortunate to have this Committee. With a strategy goal to be a Smart City, this is only possible with the support of all of this group. She encouraged Council members to attend an upcoming meeting. She feels confident the City will be able to accomplish some of these goals with their help. 5. Noted she would like to talk a bit about the North Pool and some of the work to date in this process. It is important that when it is time to update any City facilities, including the 30 -year old North Pool that the City look at the current needs and future needs of the community. That is what has taken place. There has been lots of feedback and surveys. Two very important things have come out of this. First, there is a growing need for increased aquatic activity and facilities in Dublin and across the region. This is not new, but it has become clear there is a growing population of students, competitive swimmers, and those who want to swim as part of a healthy lifestyle. There are distinct needs for all of these. Secondly, there are distinct needs for the summer recreation for which the North Pool was originally built. The challenge and what has been heard from the residents is that it is difficult to combine those two specific and distinct needs, and can updating the North Pool be an answer to both of these distinctive and unique needs. Many residents, including those who spoke tonight, are concerned that perhaps all of those needs cannot be met in one particular geography and that the needs of that particular community as well as the greater community must be considered. As we move forward, she understands from staff that the next steps are to consolidate this finding and bring back some recommendations regarding these two distinct needs and continue those conversations. Over the next few months, because the capital plan calls for construction of the North Pool RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council April B, 2019 Page 19 of 20 Meeting Form 6101 improvements in 2020, recommendations and decisions need to be made. Both of those are distinct and important needs, and recommendations should be brought back to Council so this can be advanced in a meaningful way. She asked Mr. McDaniel to share the status of the timing of his recommendations. Mr. McDaniel responded that a memo has been drafted and will be provided for the next Council meeting. Mr. Reiner: 1. Commented, "Hail to the Chief"! Chief von Eckartsberg was a bright light and wonderfully positive force in the history of our City. He is sorry to see him leave, but Interim Chief Paez is a great replacement. 2. Noted that those involved in working the Dublin Irish Festival should be aware there is a meeting tomorrow night. Mr. Keenan echoed the comments about Chief von Eckartsberg, who will be missed. He was out of town for the reception but will visit him in London for a potential tour of the BCI facility. Chief von Eckartsberg was very helpful as Mr. Keenan served on the Ohio Collaborative and was instrumental in this organization's accomplishments. He noted he is also looking forward to working with Interim Chief Paez. Mc_ All ittn- 1, Agreed with all of the positive comments about Chief von Eckartsberg! She is pleased that Lt. Paez is now serving as Interim Chief. 2. Asked for an update about "senior tag" at the high schools. She is concerned with the type of activities involved in this. Interim Chief Paez responded he will follow up. The patrol officers and the School Resource Officers are well aware and monitor this as best they can. 1 Commented that there is a new VIP ticket package for the Dublin Irish Festival — the Trinity Experience. These packages are already sold out, and it appears from the report that there were only seven of these packages available. She can certainly reach out to Ms. LeRoy for additional information. She is curious about how the number of packages to be offered is determined. Vice Mayor Amorose Groomes: 1. Noted that she is pleased to read the sponsorship revenues are increasing for events, cumulatively. She appreciates the efforts to offset the costs of those events. 2. Commented that she read through the timeline for the Historic and Cultural Assessment and likes the ideas of including the stone walls on the historic inventory and assigning oversight to the Architectural Review Board. That is an appropriate thing to do, as the walls are crumbling fast. She would like to have this done in short order, if possible. 3. Noted that she is looking forward to the Historic Code and Guidelines. She has not received any meeting minutes from that Committee, but assumes they have met regularly and all of this information will be brought forward at the same time near the conclusion of this process. 4. Reported that she had the opportunity to address the Young Professionals Academy graduation on April 4 and congratulated the participants! Mayor Peterson: 1. Stated that our hearts go out to Detective Gilleland's family. He was a very special person, and he, too, recalls his bagpiping at many ceremonies. He will be missed. 2. Asked how many Police Chiefs have served Dublin previously? Mr. McDaniel responded that these include Police Chiefs Harold Rose, Bob Mayer, Ron Ferrell, Rob Geis and Mike Epperson who all preceded Chief von Eckartsberg. Mayor Peterson commented the Interim Police Chief Paez is part of a very small group! Chief von Eckartsberg demonstrated how a Police Chief not only protects a community, but also how a Police Chief serves the community. Chief von Eckartsberg was always present and was always accessible to the community. Congratulations to Mr. McDaniel for his selection of Justin Paez as Interim Chief! He will fill those shoes exceptionally well! RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO U Form 6101 April g, 2019 Page 20 of 20 Clerk of Council