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HomeMy WebLinkAbout08-27-2018 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 27, 2018 CALL TO ORDER Mayor Peterson called the Monday, August 27, 2018 Regular Meeting of Dublin City Council to order at 6:30 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Ms. De Rosa, Ms. Fox, Mr. Reiner, Vice Mayor Amorose Groomes and Mr. Keenan. Ms. Alutto was absent (excused), ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session to consider the purchase of property for public purposes and to discuss eminent or pending matters for litigation. Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes; Mr. Keenan, yes. The meeting was reconvened at 7:00 p.m. Staff members present were Mr. McDaniel, Ms. Readier, Ms. Mumma, Ms. Crandall, Mr. Foegler, Ms. O'Callaghan, Chief von Eckartsberg, Ms. Goss, Mr. Earman, Mr. Rogers, Mr. Hammersmith, Ms. Burness, Ms. Kennedy, Ms. Husak, Ms. Shelly, Ms. Noble, Ms. Puranik, Ms. Burchett, Ms. Ray, Ms. Cox, Mr. Gracia, Mr. Syler, Mr. Krawetzki, Ms. Gee, Ms. Richison, Mr. Plouck, and Mr. Dearth. PLEDGE OF ALLEGIANCE Boy scouts in attendance led the Pledge of Allegiance. SPECIAL RECOGNITION/ PRESENTATIONS • Recognition of Pandel Savic Mayor Peterson read and presented a proclamation to Nicholas LaRocca and Mike McKee, friends and associates of Pandel Savic. The proclamation honors the legendary Pandel Savic, who passed away this year on June 12, shortly after the 43rd playing of The Memorial Tournament. Mr. Savic, Jack Nicklaus, Robert Hoag and Ivor Young were the founders of The Memorial Tournament, with Mr. Savic serving as its inaugural Chairman and eventually its General Chairman Emeritus. The book, "A Wonderful Run at Life," details stories of his life. Mayor Peterson thanked Mr. Savic's family for sharing their father and grandfather with the Dublin community. He noted that a few years ago, he had the privilege to attend the book signing and meet Mr. Savic, whom he found to be very personable. He invited Mr. LaRocca and Mr. McKee to share comments. Mr. LaRocca, General Manager/C00 of the Muirfield Village Golf Club stated that he and Mr. McKee, Director of Village Operations at the MVGC had the privilege of working with Mr. Savic for 20 years. He shared that Mr. Savic was a good, strong man who loved his community, which was essentially put on the map by the creation of The Memorial Tournament. Governor Rhodes, who golfed with Pandel, was a strong supporter and advocate of the Tournament. Mr. Savic, who was a driving force for them all was good to everyone and is deeply missed. Mayor Peterson thanked Mr. LaRocca for his service with the Muirfield Village Golf Club and to the community. • Update on Bridge Park Community Events Ted Orr, Marketing Director, Crawford Hoyinq, provided an update. Working with Mr. Dring, DCVB, they have developed Tier 1,2 and 3 events, with Tier 1 being the larger events. Some Tier 3 events have occurred in the Downtown Dublin area, involving both outside and community organizations, some of which have traditionally occurred elsewhere but were held here this year. DCVB has been working on bringing the Honda R&D Holiday Event to this area in November 2018. It will be the first event for an outside group that will involve a street closure. With the 2018 Memorial Tournament, they were able to attempt some innovative marketing strategies in the Bridge Park area, including a large graphic on the hotel fagade. Their efforts all culminated in their first—ever Fore!Fest RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Meeting Form 6101 Page 2 of 25 event in Bridge Park on May 31, 2018. This family -friendly event, which involved street closures, was attended by more than 5,000 people. The first year of this event was "slow played" to ensure safety was appropriately addressed. [Video shared.] On Saturday mornings, the Dublin Farmer's market has been held, which has averaged around 66 vendors throughout the season and attended by approximately 2,000 weekly. It has been a great family event for the community. Mr. Reiner stated that there has been some suggestion about holding an Arts Fair in the Bridge Park area. Mr. Orr responded that, at this point, they are still evaluating that prospect. Probably 3-4 Tier One events annually could occur. When the pedestrian bridge is completed, that will open up some opportunities with the Downtown Dublin Strategic Alliance group, which could involve moving some of these events to both sides of the river. They remain open- minded but cautious, because they want to make sure that it would work well for the community as a whole. They are approached often. However, street fairs work well — and people really seem to enjoy them. Ms. Fox stated that the design of the green space in that area continues to be worked on. Are there any improvements in the area that he could suggest that would enable events to work better in that area? Mr. Orr stated that, although not related to the design of the, as they design more blocks in the development they are beginning to find ways wherein they can more efficiently and safely close streets to allow pedestrian activities within the streets. The pocket spaces between the buildings are activated through music and entertainment. Families buy items in the markets, then sit in those green spaces and enjoy the entertainment. Ms. De Rosa inquired if any winter holiday events have been planned. Mr. Orr responded that their final Farmers Market is September 29, and they are contemplating bringing back one market on the Saturday prior to Thanksgiving, and perhaps an evening Holiday Fest. Those would be similar to Farmers Markets, but single - day events. If those events aren't possible for this year, they will be implemented next year. Mayor Peterson thanked Mr. Orr for the update, noting that Council is looking forward to future events. • Update from Dublin Arts Council - David Guion, Executive Director Mr. Guion: 1. Reported that Dublin Arts Council gallery has been awarded "Best Suburban Arts Gallery" by the readers of City Scene magazine for the second consecutive year. 2. Invited Council members to the current exhibition -- "Short North Long North," which is a group exhibition of varied art works by representative artists from three Short North galleries, on view through September 14. [He provided copies of a critical review published in the August 26th edition of the Columbus Dispatch]. 3. Reported that he has been invited to attend the Americans for the Arts annual executive leadership forum in Arizona, a convening of 16 top-level arts executives from across the United States. During that forum, they will be strategizing on the future of the Arts, preparing our respective organizations to benefit locally from national trends in the arts world. 4. Reported that he and Dublin Arts Council Director of Engagement, Janet Cooper, have also been invited to participate at the 2018 Social Theory, Politics and Arts Conference in Manchester, England. The conference will bring together policy makers, practitioners, artists and students to explore key trends and policy issues concerning the arts around the world. This conference is one of the oldest and most influential gatherings in the field of cultural policy. Their presentation, a voice for all using technology and socially focused arts practice, provides a case study in Dublin Arts Council's use of innovative technology. 5. Noted that as a member of the Dublin Friendship Association, they will visit their friendship city of Dublin, Ireland to meet arts leaders to explore our deepening relationship through potential arts and cultural collaborations. 6. Invited Dublin City Council to a free open house in the Historic Dublin Arts Center at 7125 Riverside Drive on Monday, September 10 from 4-8 p.m. The event features guided and self -guided tours, an interactive photo collage project, story- RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Form 6101 Held_ August 27, 2018 Page 3 of 25 telling activities, and a community-curated exhibition of memorabilia. The open house is being held as part of Ohio History Connections, Ohio Open Doors Project, a statewide initiative. Thanks to the foresight of City Council, the City purchased riverfront property and substantially renovated the facility to house the Dublin Arts Council and accommodate their abundance of programming. On the National Register of Historic Places, the home, sited on more than four acres of sloping riverfront property, is best known as the Gelpi Home. The founders of Swan Cleaners lived on the estate from 1947 — 1985. Eleanor Gelpi entertained numerous political dignitaries and celebrities in their home over the years. The Legacy Tour will be hosted by historian Jim Richards, whose father was the caretaker of the property; Paul Gelpi, who grew up in the home; and Dave Amorose, who was Eleanor Gelpi's nephew. The Legacy Tour will debut on-line during the September 10th opening. 7. Noted that Dublin Arts Council recently contracted with internationally recognized public artist and public arts administrator, Helen Lessik, to assist them in creation of a public art master plan with the City of Dublin. With Ms. Lessik, they will be working with City staff over the next eight months to structure a full engagement plan so that Council and the Dublin community can be fully involved. 8. Reminded Council that the BREAD!Festival will take place in Coffman Park on Sunday, October 14 from 12:00-9:00 p.m. The City of Dublin's support allows them to leverage additional funds to present this free celebration of the many cultures that call this community home. 9. Reported that, thanks to Council's initial investment, Dublin Arts Council has received a competitive grant of $10,000 from the National Endowment for the Arts, and has just received notification of an additional grant for $10,000 from the Cardinal Health Foundation. He thanked City Council for its leadership and extends additional gratitude to the National Endowment and to Cardinal Health. 10. Stated that their volunteer portal is open on dublinarts.org, and he encourages people to go to that portal. The BREAD!Festival would not be possible without the continued efforts of their diverse planning committee, which includes many City staff members. Mayor Peterson thanked Mr. Guion for the report. He summarized that the events are: DAC Open House on Monday, September 10, 4-8 pm (free to public); BREAD!Festival in Coffman Park on October 14, 12-9 p.m., (free to ,public); and the "Short North, Long North" art exhibition, Tuesdays, 10-7 pm, Wednesdays -Fridays, 10-5 pm, and Saturdays, 11 am -2 pm. Mr. Reiner thanked Mr. Guion and Ms. Cooper for their leadership and the recognition they bring to this City. CITIZEN COMMENTS Theresa Crye, 8267 Trails End Drive Dublin stated that she has owned the Dublin Dance Center for 35 years. Later tonight, Council will address Resolution 40-18, and she wants her comments in regard to the proposed legislation to be on the record. Two-thirds of their membership of 1,200 families are Dublin residents. They teach 2,500 students per week any type of dance art form. The Dublin Dance Foundation is a 5010 organization that is run by Dublin parents. The produce 14 shows per year, seven of those shows are produced at the Upper Arlington High School, because the facilities are large, and each show is attended by at least 1,000 people. They also use the Abbey Theater for 11-12 shows, which is actually only seven shows, but most of them involve a repeat performance because the theater seats only 240. For the most part, the attendees are Dublin residents. Therefore, she has a vested interest in the proposal for a Performing Arts Center in Dublin. Due to their Dublin resident membership, they are very confident of the level of interest and support of these families. Although she has no affiliation with Ohio University or City Council, she is very knowledgeable about the interest of the families in this community on this topic and would like to be involved or provide input in this study. Mayor Peterson stated that Council wants the input of its residents on this topic, and she will be contacted and be involved. However, it is likely that action on that legislation will be postponed tonight and potentially rescheduled to the next Council meeting. The proposed legislation can be viewed online, however. She is invited to look for that RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Page 4 of 25 Meeting Form 6101 meeting agenda when it is published at the City's website and return to comment at that meeting, as well, if she would like to do so. Council encourages citizen input. Vice Mayor Amorose Groomes suggested that staff request Ms. Crye's email address to notify her of that rescheduled date. CONSENT AGENDA Mayor Peterson asked if anyone requests removal of an item from the Consent Agenda. Hearing none, he moved approval of the three items on the Consent Agenda: • Approval of August 13, 2018 Council Meeting Minutes • Approval of August 20, 2018 Special Meeting Minutes • Appointment of Acting Clerk of Council Ms. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes. CORRESPONDENCE • Notice to Legislative Authority — Transfer of D5 and D6 liquor permit to Axe Throwing LLC, 6665 Dublin Center Drive, Dublin, OH from JMJR Enterprises LLC, dba Corporate Caterers, 6665 Dublin Center Drive, Dublin, OH Ms. Readler stated that the City recently received a Notice from the Ohio Division of Liquor Control regarding a Transfer application for a D5 and D6 permit from ]MIR Enterprises LLC, dba Corporate Caterers, to Axe Throwing LLC. While the Division of Liquor Control maintains the ultimate decision-making authority as to whether the transfer of the liquor permits will occur, the City can request a hearing regarding the advisability of the transfer. Staff's recommendation is that Council request such a hearing on this matter. Although Axe Throwing does not have a history of liquor law violations, combining recreational drinking and axe throwing presents safety concerns. Staff believes that Council should request a hearing in order to hear more about the safety measures that the business intends to implement on the premises. Mayor Peterson moved to request a hearing from the Division of Liquor Control in order to discuss safety concerns related to recreational drinking in conjunction with axe throwing. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes. TABLED/ POSTPONED ITEMS SCHEDULED FOR HEARING Resolution 40-18 Authorizing the City Manager to Enter into a Cooperative Agreement with Ohio University to Share the Costs of a Professional Services Agreement for Services Related to the Exploration of a Cultural and Performing Arts Center, Mayor Peterson moved to postpone this legislation to the September 10, 2018 Council meeting. Mr. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. Fox, yes. Resolution 45-18 Accepting the Lowest and Best Bid for the Churchman Road Streetscapes Planting Project. Mr. Earman stated that in tonight's meeting packet, a memo was provided that provides responses and clarifications requested at the previous meeting. This streetscape planting project will extend the length of Churchman Road and the southern section of the roundabout, where it intersects with Rings Road. Staff's responses to the concerns that Council raised are: 1. The width of the tree lawns: The tree lawn space along Churchman Road meets or exceeds the City's standard, which is a minimum of seven feet wide. Generally, the width of the Churchman Road Verge along its length is eight feet in width and at its narrowest point is Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 August 27, 2018 Page 5 of 25 Held approximately 7' 1" wide in one tapered section on the north side of the road from Wind Rose Way to Cosg ray Road. 2. Could the property to the east of the shared -use path be considered an option for placement of the shared -path? That is an option. This property is owned by the City and maintained by the HOA, however, so there are potential conflicts. Additionally, some of the areas to the east of the shared -use path contain landscaping beds and trees as part of the development planting plan. By shifting the planting of trees to the other side of the path, staff believes it will interfere with these plantings and result in a skewed, asymmetrical look and feel along the Churchman Road corridor. With the width of the tree lawn areas exceeding the City's standard, staff recommends the trees remain as noted in the plan. 3. Tree sourcing limitation: To ensure adequate maturity of the trees and adequate room for tree root growth in order not to cause upheaval of sidewalks, specific bid specifications were included. 4. Soil specifications: To maintain the existing and established tree lawn area for replacements/refreshing projects, specific bid specifications were included. Staff believes all issues have been addressed. The recommended bid from Builderscape was for $138,000, which is below the project estimate. Staff recommends approval. There were no further Council questions or concerns. Vote on the Resolution: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Mr. Keenan, yes. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 46-18 Amending the City of Dublin Community Plan to Add a Special Area Plan (Dublin Corporate Area Plan) for the Legacy Office Area including the Metro, Blazer and Emerald Districts, Covering approximately 987 Acres Bordered by West Bridge Street to the North, Emerald Parkway to the West, Frantz Road to the East and Tuttle Crossing Boulevard to the South. (Case 17-093ADM) Ms. Puranik stated that Ordinance 46-18 was introduced at the August 13, 2018 City Council meeting. Council members expressed support for the overall objectives of the Dublin Corporate Special Area Plan, but requested additional changes be incorporated. The plan elements have been revised as follows: • Architectural Diversity Council supported the Development and Design Guidelines outlined in the proposed plan to promote high-quality architecture, but expressed concern the Plan provides limited recommendations for Architectural Diversity. Additional guidelines have been included in the plan to express clearly the intent of incorporating architectural diversity for any new development or redevelopment within the planning area. • Natural Building Materials The Guidelines encourage natural building materials such as brick, stone, glass, wood, metal, and concrete to promote high-quality architectural standards. Council supported the intent of the recommended natural building materials, but expressed concerns regarding the prescriptive nature of the guidelines, thereby limiting the design creativity. The prescriptive and location -specific building material guidelines have been modified to r allow for flexibility and creativity of architectural designs based on the scale, location, and compatibility. • Open Space Integration The integration of usable open space as a feature or focal point to provide intimate opportunities for the community to interact within a park -like setting is a strong element listed throughout the Plan. In order to provide clarity regarding the importance of usable open space for any new development and redevelopment, a new "Goal" is included in overall goals of the Plan as well as for the land use goals of the Plan. RECORD OF PROCEEDINGS Minutes of Dublin Citi -Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 27, 2018 Page 6 of 25 Placemaking Council requested the addition of placemaking principles to guide new development or redevelopment that help to create great public spaces within the planning area. Placemaking is intended to occur organically by providing intimate opportunities for the community to interact, but a new "Goal" is included in the overall goals of the Plan to clearly express the intent. Additionally, a placemaking recommendation has been included under Design and Development Guidelines to augment. • Dedicated alternative transportation lanes Council suggested the consideration of dedicated bike/alternative transportation lanes along Frantz Road, which was a topic discussed at Planning and Zoning Commission meeting on May 17, 2018. This recommendation would promote alternative transportation and options for the users, and would require a feasibility study to gauge the possibility of implementation. A recommendation has been included in the Plan to consider the feasibility study for dedicated bike lanes along Frantz Road. • Area Rezoning The Plan includes a recommendation to rezone the planning district into Mixed Use Regional Districts, which would be accomplished through an area rezoning. However, Council expressed concerns with the use of an area -wide rezoning of the district and discussed other mechanisms to achieve the same goal. Staff will explore alternatives and present the findings at a follow-up Council work session. Staff recommends approval of Ordinance 46-18. Citizen comments: Clay Daney, 5775 Settlers Place, stated that he represents the Llewellyn Farms Civic Association. He reiterated a couple of points specific to information that he believes was previously provided in Council's packet. A letter from Mark Stack, the Llewellyn Farms Civic Association president, outlined resident concerns and their request as follows: Ensure that the Dublin Corporate Area Plan (DCAP) includes tangible plans and specific language reflecting the concerns of the residents, regarding primarily two undeveloped sites — Site 10 and 11, and also future potential redevelopment of areas within the Plan area that could have an adverse impact on the residents. Ensure that the character and integrity of those neighborhoods are not jeopardized, as it appears that their residential character is currently in jeopardy, given the intent to rezone the areas around them. The residents request that care be taken in that process to ensure the adjacent properties not be adversely impacted. Their biggest concerns are with: use allowances, integration of parks and open spaces, building heights and setbacks, lighting and windows, hours of operation, parking lot lighting, landscaping, buffering and fencing, environmental protections for the streams and creeks flowing through the area, materials and building designs, and trash collection. Residents recognize that most of those elements will be addressed in the PZC process, but they wanted to express those concerns to Council. Ms. Fox inquired if their concerns about parking lot lighting were in reference to areas 10 and 11. Mr. Daney responded that is correct. Their concerns were that there not be large LED parking lot lighting shining into the backyards and patios of the residents in those areas. The same is true with building heights and density so that the residents in those areas do not have a much more negative view in the future than they currently have. Mr. Reiner stated that these are valid resident concerns. Over the last 30 years, PZC has effectively addressed these types of concerns, and typically, everyone is satisfied with the results. Mr. Daney responded that the civic association is. confident that will occur. Unfortunately, they will be uneasy until it is completed, so if the process could be expedited to that end, the residents would appreciate it. There were no other citizen comments. Council discussion: Ms. Fox stated that she appreciates the changes that were made in the Plan. She has two comments: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Page 7 of _ 25 Form 6101 o She wants to compliment the Planning staff. Their cooperation with the residents provides a better result. Not only will this revitalized area result in economic development, it will create an amenity for the neighborhoods, including increased property values. She is hopeful this will bring more to the neighborhoods than they had before. o On page 27, under "Land Use Recommendations," she would like to see listed as a recommendation — "Connectivity." The top four uses that workers requested were: retails and restaurants — 64%; walkability — 52%; walking and biking trails — 40%; greenspace — 33%. She believes that "Connectivity" addresses those uses. The emphasis needs to be on the softer amenities of connectivity and greenspace. o Options 1 and 2 refer to a Central Green. It refers to standard walking and biking trails. On page 38, she would like to see the "linear walkable spine" removed, and perhaps a third Option added. Currently, there is no room for organic design; Option C would offer an organic design that incorporates interconnected greenspaces and walkable bike connections that invite social interaction and connectivity, utilizing the placemaking principles. If there is the opportunity for an organic design and greenspace, we would be able to separate from the limitations of a linear greenspace or a standard square. All of this acreage presents the opportunity for something more organic. o Placemaking Principles There are various definitions for placemaking principles, but if Council wants the Planning and Zoning Commission to determine if plans meet placemaking principles, placemaking principles needs to be defined. One definition she found appropriate is, "Inviting, rich in detail, designed for lingering, interactive and social, safe, unique, accessible, flexible, and offering great activities and destinations." That description provides criteria for clarification. That would address the more abstract components. o In regard to the Frantz Road Corridor (p. 52) -- Council needs to make a decision about whether it wants to pursue a separate bike, multi -street use roadway. Columbus City Council is looking at how to address motor scooters and golf carts. If this road will be the spine through this part of Dublin, the City needs to decide whether this path should be included. Therefore, on page 62 under "Implementation and Mobility," she suggests that the following wording be added, "Complete walking, biking, multi -modal and last mile transportation options." o On page 65, under "Buildings", where it is stated that "architectural variety is encouraged, it should say "preferred." o On page 64, under "Development and Design Principles," we need to state what the principles are to make sure that those principles are easy for the Commissioners to interpret. She hopes her specific suggestions are helpful. Mayor Peterson stated that a motion would be required to amend the plan as submitted. Mr. Keenan stated that due to the number of changes requested, he believes that staff should redline the changes and bring it back to Council for approval. Mayor Peterson stated that Council would then need to postpone this Plan to the September 10 Council meeting. Mr. Keenan agreed. Although Ms. Fox has asked for amendments, all Council members need to review the suggested amendments, understand them, and concur. Council members may agree with all, some or none of them, but he believes it will require further discussion. Ms. De Rosa stated: • She likes the placemaking definition proposed by Ms. Fox. Previously, she expressed a concern about the diversity of look and feel. She appreciates the update. • On page 66, she believes the language was amended to ensure that we encourage that diversity in Architectural Design. The current language states that, "Buildings should be complementary and not redundant." She would like to see more specific language to address the diversity issue. • As a resident expressed tonight, just as important are the elements of character and integrity with the surrounding community. Therefore, that language needs to RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Held August 27, 2018 Page 8 of 25 Form 6101 be strengthened, more definition added, so that when a plan is presented, we can see that addressed specifically under that area. She requests that in the amendments that staff will prepare, more specific language also be added for this portion. Vice Mayor Amorose Groomes stated that: o The revised description of the application of Materials is significantly improved — she thanks staff for making that change. The result should be a broader use of materials. It appears that some of the images were changed in order to better match the descriptions. However, she wants to ensure that the images provided meet the massing and scale of what is hoped for in this Code. She is referring to some of the buildings on pages 66 and 67 of the draft Plan. The image is of a 12 - story glass building; she is not sure that meets the desired size and scale. The images need to be very representative of what is desired, as "a picture is worth a thousand words." In the amended version that will be provided for the next meeting, she requests that the images provide a broader representation of what is desired in terms of height and scale that would be appropriate for the area. o On page 12 of the draft copy, page 17 of the report, the average, below and above average parking ratios are provided. The City was very fortunate with the Rings Road building that there was adjacent vacant land. Although that parking isn't referenced in this document, that parking lot likely took the parking ratio to either above average or high. Perhaps the concept of parking decks should be introduced, particularly along Metro Place North and South. Around some of those buildings -- Metro V for example, there will be no opportunity for additional parking, because the lot coverage is nearly maxed out. On the inside loop of Metro Place, there is not much opportunity to address the parking need. If the ponds were removed, there would be no remedy for the stormwater. Unless we are satisfied with below average in regard to this issue in perpetuity, we probably need to begin to discuss parking decks. She appreciates all the work that has gone into the evolution of this document, and she is encouraged by the continuing improvements. Ms. Fox stated that she recognizes that garages and parking decks are expensive, but could there be an opportunity with mixed use? If on the lower level, there are restaurants, retail and services, could we add parking above or under that? If the mixed use is flexible, where these uses could be combined, perhaps that would free up more space for more buildings. Vice Mayor Amorose Groomes stated that parking garages may be cost prohibitive, but parking decks could be feasible. Mayor Peterson requested that staff provide a redlined copy of the changes requested for review at the next meeting, so that Council can consider the individual amendments, review and determine if each amendment is appropriate. Mayor Peterson moved to postpone Ordinance 46-18 to the September 10, 2018 Council meeting. Mr. Reiner seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. Ordinance 48-18 Authorizing the Provision of Certain Incentives to LSP Technologies, Inc. to Induce it to Lease a Facility to Retain and Expand an Office and its Associated Operations and Workforce, a l I within the City; and Authorizing the Execution of an Economic Development Agreement. Mr. Gracia stated that there is no additional information other than what provided for the first reading. Mr. Collet, the Chief Operating Office for the company is present tonight to respond to any questions about their proposed expansion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 27, 2018 Page 9 of 25 Eric Collet, Chief Operating Officer, LSP Technologies, Inc. stated that when he joined the business two and a half years ago they had 20 employees. An additional 23 employees have been hired this year. They are experiencing rapid growth due to a re -direction of the business. The business was founded 23 years ago in Dublin. The business has been located and expanded on Shiers Place, but the space is no longer adequate for their needs. They have searched for space in which to grow to 75-100 employees. They have identified three potential sites: one on Roberts Road, another in Delaware and one on Shamrock Place in Dublin. They are pursuing the latter. Although it is about 50% too large, the location is very good. They would have worked hard to acquire the talent that they have and would rather not risk losing anyone by moving from this area. The future for their business is very optimistic. They have pivoted from being a processor/shipper of components to a manufacturer of the equipment. They are building laser preening solutions in their facility for an international market. They are exporting to a market in Asia and Europe and continuing to hire. Mayor Peterson stated that Council is very pleased that they chose to remain in Dublin. This company is part of the backbone of this community. Mr. Collet stated he will be meeting a contingency of customers later this evening, and it nice to be able to host them in Dublin. This area is conducive for bringing in many international guests as part of their work on joint ventures. Mr. Gracia stated that they appreciated Mr. Collet and his team for their cooperation, as there was a very small window of time in which to turn around this economic development opportunity appropriately. The company provided all the needed information in detail, so they were able to close the gaps and provide an offer of value to them. Vote on the Ordinance: Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes; Mr. Keenan, yes. Mayor Peterson moved to waive Council Rules of Order to consider Ordinances 49-18, 50- 18 and 51-18 together. Ms. De Rosa seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, and Mayor Peterson, yes. The Clerk read the following titles into the record: Ordinance 49-18 Determining to Proceed with the Acquisition, Construction, and Improvement of Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District, and Declaring an Emergency. (4860-5000 Blazer Parkway). Ordinance 50-18 Levying Special Assessments for the Purpose of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District, and Declaring an Emergency. (4860-5000 Blazer Parkway). Ordinance 51-18 Authorizing and Approving an Energy Project Cooperative Agreement by and between the City of Dublin, Ohio, the Columbus Regional Energy Special Improvement District, Omni Blazer, LLC, and the Columbus -Franklin County Finance; a Special Assessment Agreement by and between the City of Dublin, Ohio, the County Treasurer of Franklin County, Ohio, the Columbus Regional Energy Special Improvement District, and Omni Blazer, LLC and Related Agreements, All of Which Provide for the Financing of Special Energy Improvements Projects, and Declaring an Emergency. (4860-5000 Blazer Parkway) Mr. Gracia stated that there are no changes since the first reading. The only additional information provided was for Ordinance 50-18, there was an additional amendment sent out today with the list of the special assessments. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Page 10 of 25 Form 6101 Mayor Peterson requested that Mr. Gracia clarify the reason that emergency passage is being requested. Mr. Gracia responded that the City of Dublin is apass-through agency in this process. There is no financial obligation for the City. Passing this legislation by emergency permits the closing to occur within the next day or two sq that the businesses can begin implementation of the energy improvement project. Mayor Peterson moved to treat Ordinances, 49-18, 50-18 and 51-18 as an emergency. Mr. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes. Vote on the Ordinance: Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Mayor Peterson, yes. INTRODUCTION/FIRST READING - ORDINANCES Mayor Peterson moved to waive the Council Rules of Order to consider Ordinances 52-18, 53-18 and 54-18 together. Ms. Fox seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keenan, yes. Ordinance 52-18 Determining to Proceed with the Acquisition, Construction, and Improvement of Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District, and Declaring an Emergency. (525 Metro Place N.) Ordinance 53-18 Levying Special Assessments for the Purpose of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District, and Declaring an Emergency. (525 Metro Place N.) Ordinance 54-18 Authorizing and Approving an Energy Project Cooperative Agreement by and between the City of Dublin, Ohio, the Columbus Regional Energy Special Improvement District, OH15 Dublin LLC, and the Columbus -Franklin County Finance; a Special Assessment Agreement by and between the City of Dublin, Ohio, the County Treasurer of Franklin County, Ohio, the Columbus Regional Energy Special Improvement District, and OH15 Dublin LLC and Related Agreements, All of Which Provide for the Financing of Special Energy Improvements Projects, and Declaring an Emergency. (525 Metro Place N.) Mayor Peterson introduced the ordinances. Mr. Gracia stated that information was provided in the staff reports. Staff will request passage by emergency at the second reading/public hearing on September 10, 2018, for the same reasons as the preceding PACE legislation. There will be a second reading/public hearing on Ordinances 52-18, 53-18 and 54-18 on September 10th. Ordinance 55-18 Adopting and Enacting a Supplement (S-44) to the Code of Ordinances for the City of Dublin, Ohio. Ms. Readler stated that this ordinance adopts a supplement to the Dublin Codified Ordinances, which reflects local legislation passed by City Council through July 30, 2018 and State legislation current through April 6, 2018. This is a housekeeping measure, which typically occurs twice a year. Council had no questions. There will be a second reading/public hearing on September 10tH RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 27, 2018 Page 11 of 25 Mayor Peterson moved to waive the Council Rules of Order to consider Ordinances 56-18, 57-18 and 58-18 together. Mr. Keenan seconded the motion. Vote on the motion: Ms. Fox, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mr. Reiner, yes. Ordinance 56-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.018 -Acre Temporary Construction Easement from Manijeh Firouzian, Trustee of the Manijeh Firouzian Revocable Trust Agreement, Located at 5400 Wilcox Road, for the Public Purpose of Constructing a new Roadway, Which Shall be Open to the Public without Charge. Ordinance 57-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.115 -Acre Fee Simple Warranty Deed for Right -of -Way, without Limitation of Existing Access Rights, and a Second 0.115 -Acre Fee Simple Warranty Deed for Right -of -Way, without Limitation of Existing Access Rights from Philip R. Nolette, Jr. and Dianna W. Nolette, as Trustee of the Philip R. Nolette, Jr. and Dianna W. Nolette Revocable Trust Agreement, Located at 6280 Ring Roads and 6270 Rings Road, Respectively, for the Public Purpose of Constructing a New Roadway, which Shall be Open to the Public without Charge. Ordinance 58-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.046 -Acre Temporary Construction Easement and a 0.253 -Acre Fee Simple Warranty Deed for Right -of -Way, without Limitation of Existing Access Rights from Mollie Sin-Khay and Khoun Khay and Teav Sinn, Located at 6236 Rings Road, for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public without Charge. Mayor Peterson introduced the ordinances. Ms. O'Callaghan stated that this legislation authorizes site acquisition for the Tuttle Crossing Boulevard Extension and Avery Road Widening Project, which provides for the extension of Tuttle Crossing Boulevard from its current terminus at Wilcox Road to Avery Road, as was programmed in 2017 and 2018. The project requires acquisition of property interests from multiple property owners on Tuttle Crossing Boulevard, Avery Road, Wilcox Road, Rings Road, Cara Road, and Cara Court. The City has reached agreement on terms with three property owners of four parcels. These ordinances will authorize the City Manager to execute all necessary conveyance documents to formally acquire the necessary property interests from the property owners. Staff will be bringing groups of such ordinances to Council for approval. Vice Mayor Amorose Groomes inquired how many additional properties remain. Ms. O'Callaghan responded that there are approximately 33 additional properties. Most of the good faith offers have been made, and negotiations are occurring with the property owners. There will be a second reading/public hearing at the September 10 Council meeting. INTRODUCTION/PUBLIC HEARING — RESOLUTIONS Resolution 49-18 Accepting the Lowest and Best Bid for the Hyland-Croy/Riviera Connector Project. (Cacchio Lane). Mayor Peterson introduced the Resolution. Ms. O'Callaghan stated that this project provides a new roadway called Cacchio Lane, which will connect the Riviera neighborhood site with Hyland -Croy Road. This connection RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Page 12 of 25 Form 6101 was identified in the Traffic Study that was performed for the Riviera development. The infrastructure agreement for the Riviera development, which was previously approved by Council, required the programming of this roadway connection. Staff has been proceeding with the design development of the project pursuant to that infrastructure agreement. The Engineer's estimate for this project was $2.3 million. Four bids were received, and Strawser Paving Company submitted the lowest bid of $1,980,015.77. Staff has had previous favorable experience with this contractor, has reviewed their bid, and recommends approval of Resolution 49-18, accepting Strawser's bid and authorizing the City Manager to enter into a contract with Strawser to build this project. Ms. Fox stated that the memo refers to an Engineering Project Inspector -- was part of the contract with Strawser? Ms. O'Callaghan responded that the memo is referring to a City Engineering Project Inspector. The City will have a designated Engineering Project Inspector assigned to the project. That individual provides a point of contact to the residents, as well. Vote on the Resolution: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes. Resolution 50-18 Accepting the Lowest and Best Bid for the Construction of the Coffman Park Platform Tennis Project, Mayor Peterson introduced the Resolution. Mr. Earman stated that this Resolution will accept the lowest and best bid for this project. The budget provided the construction of one platform tennis court to be constructed. The bid solicited for an additional alternate, to learn if there would be a price break on a second court. There was a significant price break on a second, but the first cost significantly more than the project estimate. Therefore, the second court will not be constructed at this time. Staff will continue to explore this new recreational amenity for the community. The cost of the initial utilities phase was the primary issue with this project. The project estimate was off by $38,000. Staff is confident that they can value engineer some of -the cost down by re -designing some of the electrical panel components. The selected bidder, Total Platform Tennis, is the largest platform tennis court construction company in North America and is the "Official Court Builder for the 2014, 2015, 2017, and 2018 APTA Men's and Women's National Championship," per the American Platform Tennis Association. They are located here in Dublin, Ohio. Vice Mayor Amorose Groomes stated that the cost of the first court is $338,888. What is the cost of a typical tennis court? Mr. Earman responded that it would be half that cost. Vice Mayor Amorose Groomes inquired if the public would book this facility to use, similar to the procedure in place for use of the park pavilion. If the City will have only one such facility for what is reportedly a fast-growing sport, how will its use be managed? Mr. Earman responded that, currently, there are no plans to place it in a reservation system. A need for programming to provide instructions for use of the court is anticipated, and at this time, use would be on a "first come, first served" basis. There are plans to build two additional courts on site, as needed and if approved. Vice Mayor Amorose Groomes inquired if the court would be movable should the property be deemed more useful for another purpose. Mr. Earman responded that the court would be fixed/permanent on a foundation with an underlying heating element to keep the platform from freezing during winter months. This sport will be enjoyed year-round. The court will also be lit, permitting evening use until 11:00 p.m. Mr. Keenan stated that most of these facilities have a "warming shed" for the participants to use; will this facility, as well? Mr. Earman responded that there will be a "warming room" adjacent to the restroom facility. Mr. Keenan inquired if the cost of that is included in the initial construction costs. Mr. Earman responded that the project cost includes the heating elements for that facility, as well. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 27, 2018 Page 13 of 25 Vice Mayor Amorose Groomes inquired the reason this site was selected for location of the court. Mr. Earman responded that several conversations have occurred concerning the existing skatepark and basketball court locations. The lighting on the courts adjacent to Tara Hill is disruptive to the residents. It was determined that it was desirable to concentrate these type of facilities in a campus- style environment, so that the facilities could be used later hours without disrupting the neighboring residents. The Master Plan currently provides for the removal/relocation of the existing basketball and tennis courts in Coffman Park to this site, as well. Mr. Keenan stated that platform tennis is typically considered a cold -weather sport. Mr. Reiner inquired if there were many requests for these courts. Mr. Earman responded affirmatively. The tennis community in Dublin is quite large, and the City has received numerous requests for tennis and platform tennis courts. There are hundreds of City residents who currently participate in leagues and are in need of additional space. This court will provide them year-round access. Mr. Reiner inquired if the estimated maintenance costs are known. Mr. Earman responded that a very energy efficient lighting systems is now utilized to light the courts, so the lighting costs are minimal. The cost of propane use will be dependent upon the level of use. However, that use will controlled by a timing system; use of the propane will be available for a limited period of time before re -setting the system. Mr. Reiner inquired if this will be set up for cost recovery in the future. Mr. Earman responded that it will not. Similar to the tennis courts and basketball courts, this court will be considered a park amenity. Mr. Reiner inquired if the City has any courts that are striped for pickle ball. Mr. Earman responded that four outdoor courts are striped, and the Dublin Community Recreation Center (DCRC) gymnasium floor is striped for pickle ball, as well. That use is also 12-month/year. Ms. De Rosa inquired what is the closest platform tennis court to Dublin at this time. Mr. Earman responded that the closest facility is the private court located off Industrial Parkway, which has eight courts. The courts can be rented and are utilized by leagues. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes. Mayor Peterson moved to waive the Council Rules of Order to consider Resolutions 51-18, through 55-18 together. Ms. Fox seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keenan, yes. Resolution 51-18 Intent to Appropriate a 0.336 -Acre Fee Simple Warranty Deed for Right -of - Way, without Limitation to Existing Access Rights; a 0.068 -Acre Perpetual Public Utility Easement; and a 0.047 -Acre Perpetual Public Utility Easement from John E. and Sally S. Leppert, from the Property Located at 4780 Bright Road for the Public Purpose of Constructing a New Cul-de-sac and Constructing Sanitary Sewer Lines and Water Line Extensions. Resolution 52-18 Intent to Appropriate a 0.696 -Acre Fee Simple Warranty Deed for Right -of - Way, Without Limitation to Existing Access Rights; and a 0.198 -Acre Perpetual Public Utility Easement from Thomas A. McDowell and Diane A. Hornung, from the Property Located along Riverside Drive and Bright Road for the Public Purpose of Constructing a New Cul-de-sac and Constructing Sanitary Sewer Lines and Water Line Extensions. Resolution 53-18 Intent to Appropriate a 0.216 -Acre Perpetual Public Utility Easement from John W. McKitrick, from the Property Located on Bright Road for the Public RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council August 27, 2018 Page 14 of 25 Meeting Purpose of Constructing a New Cul-de-sac and Constructing Sanitary Sewer Lines and Water Line Extensions. Resolution 54-18 Intent to Appropriate a 0.044 -Acre Perpetual Public Utility Easement from Charles R. Johnson, Jr., Trustee, From the Property Located at 4163 Bright Road for the Public Purpose of Constructing a New Cul-de-sac and Constructing Sanitary Sewer Lines and Water Line Extensions. Form 6101 Resolution 55-18 Intent to Appropriate a 0.212 -Acre Perpetual Public Utility Easement from BRC Properties, Inc. and the Catholic Diocese of Columbus, from the Property Located on Bright Road for the Public Purpose of Constructing a New Cul-de- sac and Constructing Sanitary Sewer Lines and Water Line Extensions. Mayor Peterson introduced Resolutions 51-18 through 55-18. Ms. O'Callaghan stated that the Sanitary Sewer and Water Line Extensions — Areas 4A, 4B, 4C and Bright Road Cul -De -Sac Project is the second project to be implemented from the 15 -year implementation plan, adopted by Council in 2015. For efficiencies, the sanitary sewer and water line extensions into Areas 4A, 4B and 4C have been combined with the construction of the Bright Road cul-de-sac east of Riverside Drive into a single construction project. That roadway construction project has been planned since 2009. The Project requires the acquisition of property interest from 18 property owners along Riverside Drive, Bright Road, and Grandee Cliffs Drive. Good Faith Offer Letters along with appraisal information were recently sent to the five property owners. To date, the City has been in communication with four of the property owners. The City is hopeful that an amicable resolution can be reached with the property owners; however, these Resolutions begin the eminent domain process in the event that negotiations are unsuccessful. Ms. Fox stated that staff's memo indicates there will be a shared -use path on the north side of Bright Road. Will that occur in conjunction with this project? Ms. O'Callaghan responded that the shared -use path will be implemented on the southern side of Bright Road, between the Albert Chapman Elementary School and MacBeth Drive on the southern side. Vote on the Resolution: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes. Resolution 56-18 Authorizing the City Manager to Enter into a Joint Use Agreement between the City of Dublin and the Ohio Board of Regents. Mayor Peterson introduced the Resolution. Mr. McCullough stated that the City applied for a capital grant of $150,000 from the State. In order to receive those funds, the City is required to enter into a joint -use agreement. Authorization of that agreement is requested with this resolution. Vote on the Resolution: Ms. Fox, yes; Mr. Reiner, Ms. De Rosa, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes. OTHER • Columbus Metropolitan Library and Downtown Dublin Parking Garage Master Sign Plan Ms. Rauch noted that this Plan involves two parcels on the west side of N. High Street within the Historic District. This Plan was before .Council in June of 2018, and pending Council's review and determination tonight would move forward to sign permitting. The Master Sign Plan includes a variety of signs that are proposed for the Library as well as the Garage building, and some temporary fence graphics that were reviewed at the previous meeting. She then reviewed the changes made since Council's last review of the Master Sign Plan. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Page 15 of 25 Form 6101 Council directed on June 11, 2018 some changes, all of which were incorporated into what is presented tonight. 1. Council asked that the library ground sign should have more dimensional design, more creative, still within their brand. Council asked that the stone base be increased and ensure it matches the building. 2. Council asked that the proposed projecting sign on the garage building, particularly on the North Street elevation be significantly reduced in scale and design to match the sign on Franklin Street. 3. Council directed that the previously proposed painted stairwell signs for wayfinding and orientation be replaced with a more aesthetically pleasing and smaller graphic to be internal to the garage. 4. Council asked that the Dublin Branch text be incorporated in the internal wall graphic. She shared graphics of the updated plans that incorporated these req uests/recommendations. 1. For the library ground sign, additional dimension was added, pin -mounted letters to the various bands, sign panels including the logo as well as the Columbus Metropolitan library text. The amount of stone for the stone base was increased, and it will graphically match with the building. 2. Regarding the revisions to the projecting signs, the sign located on North Street has been modified to look identical in scale and design to the sign proposed on Franklin Street — just a circle with the "P" to symbolize parking. The scale of this has been reduced as well. 3. The stairwell graphics have been revised to be a brushed aluminum face with dimensional letters mounted on top of that. These will not be viewable from the right-of-way, but the users of the garage will be oriented to the space with the revised signage. The colors still correspond within the colors within the garage, matching the wayfinding piece as well. 4. The Dublin Branch text has been incorporated on the internal wall graphics, located inside the vehicular entrance off of North Street. Planning is now recommending approval of the Master Sign Plan as presented tonight. The applicant is present to respond to questions, as well. Ms. De Rosa stated that on the "P" parking signage, the image on Franklin Street still indicates "Dublin Parking Garage." Ms. Rauch responded that on the oblique angle, it appears there is text — but that is not the intent. Ms. De Rosa confirmed that both of these have just a simple "P" as Council has requested. Ms. De Rosa asked if the stairwell graphics are illuminated at night. Ms. Rauch responded they are not, in order not to draw attention to them. There is lighting in the stairwell. Ms. Fox asked if there is signage for the book drop location. Ms. Rauch responded that once a patron enters the garage, the wayfinding delineates how to access the book drop and from what lane. Ms. Fox stated that a patron will not be able to identify the book drop location from outside the building. Most people will not expect a book drop to be in a garage unless signage indicates this. Ms. Rauch responded that this was not discussed at the Administrative Review Team. She asked Ms. Circle to comment. Alison Circle, Chief Customer Experience Officer, Columbus Metropolitan Lstated that in all of their locations, there is not a lot of signage for the book drop. Instead, e- mails to customers and messaging within the branch is done. There is a large overhead sign within the garage with directions to the book drop. Vice Mayor Amorose Groomes stated that the image Ms. De Rosa references is on page 15 of the documents sent to Council — the west entry. Vertically, it indicates "Dublin Parking Garage." Ms. De Rosa stated that her preference is for no text — simply the "P" to indicate parking. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Page 16 of 25 Form 6101 Vice Mayor Amorose Groomes noted that it is much cleaner without the text. She, too, prefers simply the "P" without additional text. Council concurred. Mayor Peterson moved to use the image as shown on Page 5 of the documents — the blue background with white letter P, versus adding any text. This is to be used instead of the image shown on Page 15 of the documents. Vice Mayor Amorose Groomes seconded the motion. Vote on the motion: Ms. De Rosa, yes; Mr. Keenan, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Mr. Reiner, yes. Vice Mayor Amorose Groomes commented that she is pleased with the brushed, stainless steel look in the revised plans. This will help with the aesthetics. Mayor Peterson moved to approve the Master Sign Plan. Mr. Reiner seconded the motion. Vote on the motion: Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. De Rosa, yes. • Recommendations re. Solid Waste Services — Community Services Advisory Commission Ms. O'Callaghan stated that staff provided an update on the procurement of Dublin's solid waste services as part of the April 9 Council meeting packet. The memorandum provided information about Dublin's partnership with the Solid Waste Authority of Central Ohio (SWACO) and other central Ohio communities that Dublin partners with (the Consortium) to jointly bid solid waste services in an effort to obtain quality services at competitive prices. The status of the City's current solid waste services contract as well as the plans for bidding future services was also provided in that memo. Specifically, staff requested input regarding a proposal received from SWACO that outlined best practices that they encouraged Dublin to consider, that would increase recycling, efficiency and community appearance. During the Council meeting of April 9 when this topic was discussed, Council referred the matter to the Community Services Advisory Commission for review and recommendation on the recommended best practices received from SWACO. CSAC gave the topic a great deal of time and consideration at their May 15 and August 14 meetings. They discussed the background of the Consortium, Dublin's current solid waste services and the program in place, and the procurement process presented by Dublin staff. Staff then turned the presentation over to representatives from SWACO who discussed their recommended best practices. SWACO representatives shared information from a regional perspective, based on their assistance provided to many local communities in the region with their bidding and programs. They also guide communities in terms of increasing diversion and recycling. SWACO presented information from the regional perspective about Consortium composition, solid waste collection service providers, collection days of the week, industry feedback in follow-up to their survey of all the service provider haulers, and their recommended best practices. SWACO provided the recommended best practices to each of the Consortium communities, because all of the communities have very different programs in place. SWACO's proposal and the presentation from the May 15, 2018 CSAC meeting were included in tonight's packet as well. Dublin does have the ability to extend the existing contract for another one-year term through 2019. This is the last extension available for the current contract. In conjunction with the Consortium, the City went out to bid, tested the market similar to last year and also took the opportunity to bid several options that would consider implementing some of the recommended best practices identified by SWACO. Bids were received on July 25 and are currently under review. The plan is not to review the specifics of those bids tonight. However, as a preview, bids were received from only one bidder again this year. There is a status quo bid under review as well as five different program options that were submitted. Staff is reviewing the intricacies of each bid option submitted. Tonight, CSAC's recommendations will be presented and input will be requested from Council. It is hoped that Council's discussion tonight will inform staff's bid analysis in reviewing the options. The consideration will be whether to extend the existing contract RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting August 27, 2018 Page 17 of 25 for one more year through 2019, or whether there is another best bid option to be considered. She introduced Marilyn Baker of CSAC who will present their recommendations. Form 6101 Ms. Baker, Vice Chair, CSAC, stated that they are pleased to present their recommendations, following extensive review of Dublin's solid waste services. • The Commission members were very satisfied with the information presented to them, both by Dublin staff and SWACO representatives. It was thorough, extensive and professional. • They are impressed, though not: surprised with SWAG®'s comment that Dublin has always been in the forefront of advancing recycling in the community. They learned that Dublin's recycling rate in 2017 was 47 percent, and only one other community in the region had comparable figures. • Dublin is fortunate as the City listened to its residents and added an extra element into the current contract to provide for yard waste collection on Mondays. • In addition, earlier this year, the National Citizen Survey was conducted and overall, the City received very favorable feedback on solid waste services, including garage collection that was 91 percent positive; recycling at 86 percent positive; and yard waste pickup at 92 percent positive. • They learned about the regional perspective from the SWACO representatives and input from the hauling industry, which gave helpful background in the recommendations presented as well as the best practices SWACO has recommended for Dublin's consideration. • They learned about survey results of a pilot program initiated in Dublin in 2003. Those consisted of approximately 1,200 households. They were provided wheeled carts with attached lids for both refuse and for recycling. The majority were 64 - gallon containers. Although the pilot was intended to be just one year, the program continues to this day. The residents in this program were surveyed, and 91 percent favor keeping both containers and these services. Her household and those of two other CSAC members are part of this pilot program and definitely support it. Members of CSAC who are not part of the pilot program expressed their interest in it. • CSAC supports Dublin's effort at being at the forefront of advancing recycling in the community. • The Commiission also encourages Dublin to continue to be the leader in recycling and reducing waste, and diverting its solid waste. • After careful review and consideration of all the information provided by Dublin staff and by SWACO, the Commission recommends the following: o That Dublin consider implementing the following solid waste service changes at the appropriate time, when pricing is competitive and where there is adequate opportunity in order to provide a comprehensive communication and education to residents. o They recommend Dublin move forward on a uniform two -cart collection system, similar to the pilot program. This system ensures an increase in residential recycling, reducing blowing litter and thereby improving the appearance of the community on collection day; to reduce worker injuries by implementing the automated and semi -automated collection; and to improve significantly on the collection efficiency. o The Commission supports both carts being owned by the City, and supports the recycling container to be blue, as this color is an easily recognized cart for recycling across the region. This cart color is a nationwide industry standard for recycling. They also support the refuse container being either green or brown. Those are the two colors used in the pilot program, which went well. o The Commission further recommends that the standard cart size be 64 gallons; however, they recommend an option for residents to have a 96 - gallon or a smaller 32 -gallon cart upon request. o They recommend Dublin provide streamlined bulk collection for items such as furniture, swing sets, appliances, etc. Bulk pick-up would be on the first collection day of the month — the first Wednesday. If a resident has additional bulk items to be picked up later in the month, an additional RECORD OF PROCEEDINGS Minutes of BARRETT RROTHFRS - DAYTON. OHIO Held Dublin City Council August 27, 2018 Page 18 of 25 Meeting Form 6101 collection could be offered on the third Wednesday. The resident would have to schedule for bulk pick-up in advance, similar to the chipper service request. This varies from the current program where bulk items are collected each week. ® They recommend Dublin limit collection to cart contents only. All refuse and recycling must be placed in the provided cart for it to be collected. If a resident needs additional refuse space, they can request a larger cart or they can choose to purchase a second cart. ® CSAC is convinced that utilizing these best practices — a two -cart system, the streamlined bulk collection and the cart contents only in solid waste collection will result in increased recycling, enhanced community aesthetics, and perhaps more competitive bids in the region over the next decade. While CSAC acknowledges that minor inconveniences will be experienced by the residents with these changes, the benefits of this program change far exceed the potential for minor inconveniences. Critical toward the success of this program is a comprehensive communication and education program campaign in advance of implementing the changes. This would avoid confusion and provide an opportunity to address concerns about the changes to be made. CSAC therefore encourages Dublin staff and Council to look favorably upon the bid options that propose implementing these best practices as they review and consider the collection bids that were received on July 25, 2018. On behalf of CSAC members, she expressed appreciation for the work and time dedicated to this discussion, with participation of Dublin staff and SWACO staff. This is very typical of the services and attention the City provides to this Commission. Commission members recognize the importance of solid waste services and its impact on the environment and appreciate the opportunity to have reviewed Dublin's current services and to make these recommendations. Mayor Peterson commented that Ms. Baker epitomizes the professionalism Council desires in their board and commission members! He thanked them for their hard work. Mayor Peterson asked what will occur at Christmas holiday season, with the excess trash generated. Ms. O'Callaghan responded the same discussion occurred with SWACO representatives, and she believes there would be an exception in the contract for around the holidays, similar to the tree collection. Mayor Peterson stated there may be other periods of time with high trash generation, and how would those be handled. Ms. O'Callaghan responded those would need to be called out in the contract. Ms. De Rosa asked about services for apartment buildings, given the City has new development that includes apartments. What is the best practice thinking to encourage recycling in these developments? Ms. O'Callaghan responded that the focus of discussion with CSAC at this time was for residential services. Mr. McDaniel confirmed this contract would address single-family service only, which would include condominiums. As far as recycling for apartment residents, the City has not been involved in this. He is aware, however, that some apartments offer this service at a charge to their residents. Ms. De Rosa added that she is aware that millennials are very recycling -conscious. They don't necessarily have that service and wonder why not. It seems to be the right thing to do. Her understanding is that decisions on service are up to the building owner. Mr. McDaniel added that Dublin has done some pilot programs for commercial buildings with SWACO over the years. Some businesses have initiated this on their own, recognizing the value of reducing the amount of waste and increasing the recycling. It is more market driven by the building tenant or building owner. Ms. O'Callaghan noted that at the Consortium, there was discussion about an item SWACO included in the bid process — a provision where commercial and multi -family development could piggyback off the price the communities received for processing of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 27, 2018 Page 19 of 25 recycling. That could be something the City could share with commercial businesses — the option of contacting the service provider and obtaining the same price. This is one step in that direction for the future. Vice Mayor Amorose Groomes asked about the one-year extension of the current contract and how much higher was the bid. Ms. O'Callaghan responded there are five different options and each has different pricing components. She would prefer to outline that in a memo for the next Council meeting, as it is complicated and hard to verbally summarize. Vice Mayor Amorose Groomes asked, if Council did make a change such as this, when would this be implemented. Ms. O'Callaghan responded that would depend upon the bid analysis and Council's feedback tonight in how the bids are considered. This bid cycle is for implementation in January of 2019, and discussion would be needed if there is adequate time to implement some of these changes. There are many nuances with each of the bid options. CSAC was concerned with having the time to educate the citizens about any proposed changes. That will be part of the discussion in consideration of the bids. Mr. Keenan asked if staff could provide information for the next meeting about the member communities of the Consortium and who pays for the services in each of the communities — City or resident. Ms. O'Callaghan stated that there are a variety of arrangements, including some where the resident pays Rumpke directly. Mr. Keenan stated that he wants to see all of this information, given the cost to the City of providing these services. Ms. O'Callaghan acknowledged that Dublin is one of the few, if not only, where the entire cost is paid by the City for these services. Mr. Reiner stated that, currently, Rumpke takes any excess trash generated and placed at the curb. Is there a future option of pick-up of trash outside of the container? Rumpke's service has been good and they take items not in the container on a regular basis. Will this change? Ms. O'Callaghan responded that it is all based on the contract. The CSAC recommendation of changing to a two -cart system is based on the fact that Rumpke could provide automated collection services, not requiring labor to pick up trash. If residents place trash alongside the containers, the automated service model would not work. She recalls that one option in the bid proposals is to request a larger container for refuse or recycling. Another option for a resident is to request an additional container. Ms. Fox asked if the City owns the blue recycling containers in place at this time. Ms. O'Callaghan responded affirmatively. The City received a grant for purchase of those containers, and staff stocks parts for the containers and orders new containers as needed for residents. Ms. Fox stated that the option of a two -cart system with a blue recycling container would bring a cost savings, as the City already owns those. Ms. O'Callaghan responded that the bids documents specified that Dublin already owns the recycling containers. Mr. Keenan added that there have been other considerations, as the resident must have space in the garage to accommodate the containers. There may be pushback from those who don't have adequate storage capacity for a larger container. Ms. Fox noted that in the denser environments, there is not adequate storage for these items. This is an ongoing issue raised at ARB. Vice Mayor Amorose Groomes stated that Dublin 'already has the standardized blue recycling containers. Is there a reason why these cannot be picked up by an automated system? Ms. O'Callaghan responded that, currently, Dublin does not have cart contents only pick- up, and the refuse container is provided by the resident. The current arrangements do not allow for a purely automated system to be implemented. As far as bulk pick-up, by contract the bulk pick-up service is currently provided every Wednesday. There was discussion at CSAC about how often each month that service is actually utilized, and data RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 27, 2018 Page 20 of 25 is to be provided by Rumpke. With the bulk pick-up, a different vehicle is needed by Rumpke. Scheduling bulk item pick-up in advance would help in planning routes, resulting in more cost efficiency. Ms. Fox commented that the City currently provides luxury trash collection services, and any change will likely be difficult to implement. Ms. O'Callaghan stated that SWACO's recommendation and preference would be that the City provide the smallest refuse container possible, and the largest recycling container possible. In the end, it was decided that the City needed to provide the standard 64 - gallon for both, with the option of flexibility of a larger or smaller size. Mayor Peterson stated that, given all of the questions, Council may not be ready to adopt the recommendations of CSAC at this time. Ms. O'Callaghan responded that the recommendations indicate that Council give consideration to implementing the best practices as outlined. The feedback provided by Council tonight is an important step in determining next steps. Adopting the recommendations does not mean the program changes will be implemented — it is simply whether or not they should even be considered going forward. Mr. McDaniel commented that he did not hear questions that would deviate much from the recommendations. Ms. Fox stated that the change to placing all items in the carts may not be well received. Perhaps residents purchasing the trash container would be a possibility, but she believes the City will receive pushback on requiring all trash and recycling in the carts. Mayor Peterson agreed, but added that this question can be revisited later when the next discussion takes place about the bids. Mr. Reiner stated that the bid prices and potential increases in the future may prompt changes. Ms. O'Callaghan noted that another issue is the cost of owning carts and purchasing carts citywide versus renting them from the bidder. This cost analysis must be completed before any recommendations are made. Mayor Peterson moved to approve the recommendations of CSAC. Mr. Reiner seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes. Mr. McDaniel, on behalf of staff, thanked the CSAC members for all of the work they do. It is a tremendous help and much appreciated. He also introduced Michael Darling, new Operations Managers in Streets & Utilities who will be involved with the solid waste management services. He comes to the City from Rumpke, and knows the Dublin community well. He welcomed him on board! Ms. O'Callaghan added that Mr. Darling will assume many of the duties previously handled by Beth Lozier. • Adoption of 2019 Council Meeting Schedule Vice Mayor Amorose Groomes stated that a proposed schedule has been circulated several times for Council's consideration. There are a couple of decisions to be made on alternates. Following discussion, it was determined that: • The first meeting in January 2019 will be held on Tuesday, January 8. • The Council retreat will be held on Thursday evening, February 7 and all day on Friday, February 8. • The performance reviews for Council's employees will be held on Wednesday, February 27 in the evening. • The one meeting scheduled for July will be held on Monday, July 29. Mr. Keenan moved adoption of the 2019 Council meeting schedule as discussed. Mr. Reiner seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Page 21 of 25 Form 6101 Vote on the motion: Ms. Fox, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes. STAFF COMMENTS Mr_ Mrn;;niPl 1. Thanked everyone for attending the August 23 retirement reception for Faye Gibson, Director of Taxation. She has completed 36 years of public service, including service in the communities of Miamisburg, Kettering, Upper Arlington, Dublin and the University of Dayton. She is present this evening, and he thanked her for her dedicated service to Dublin for the past 20 years. The City has enjoyed her leadership and commitment to public service, and she has been a statewide advocate for municipal tax issues. Ms. Gibson commented that Dublin has been very fortunate in having the caliber of elected officials who have served over her 20 years in Dublin. She thanked everyone for the opportunity to serve. 2. Congratulated and acknowledged Matt Stiffler who has been promoted to Deputy Finance Director. He competed with a number of external candidates and he looks forward to the service he will provide to the City in this new capacity. 3. Noted that the Development Plan/Site Plan for Riverside Crossing Park was scheduled for September 10, and staff would like to reschedule this for September 24 in order to have all of the documents ready for review by Council. Mayor Peterson moved to postpone the review for this item to the September 24 Council meeting. Vice Mayor Amorose Groomes seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes. 4. Noted that a memo was included in the packet about topics for future work sessions and proposed dates. He and Ms. Mumma are also proposing some Finance Committee of the Whole meeting dates and topics, which he has forwarded to Mr. Keenan, Chair. On Wednesday, August 29, the focus will be on the CIP workshop. If time permits, a Council Work Session will follow regarding Historic District and Bridge Street District related topics. At the Council Work Session on September 17, there will be a presentation regarding the Downtown Dublin Parking Study. The materials for this item were included in the packet. He also had proposed that Crawford Hoying have the opportunity to present to Council that same evening. After consultation with the Mayor and Vice Mayor, he suggests scheduling this presentation under the "Other" portion of the September 24 Council agenda. For September 17, the remaining items related to the Historic District and the Bridge Street District can also be scheduled. Ms. Fox commented regarding the Historic District and Bridge Street District topic, it would be helpful to have all of the information in advance. Mr. McDaniel responded that there were three memos in the Work Session packet sent out on Friday regarding these topics, but he will ask that any additional detailed information be provided in advance. COUNCIL COMMITTEE REPORTS Mr. Reiner, Chair, Community Development Committee reported that the Committee met on August 15 to review grant requests for $10,000 for 53 N. High Street and for $15,000 for 113 S. High Street. The materials and recommendations of the Committee were provided in the Council packet. Mayor Peterson moved approval of the Committee recommendations. Mr. Keenan seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Keenan, yes; Ms. De Rosa, yes. Ms. Fox commented that the grant program for the facade improvements is on target. The HDBA had asked for some assistance and this program is very worthwhile. She asked that Council consider reducing the minimum Historic District Facade Improvement grant application request to $1,000. This would enable many more small businesses to RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held August 27, 2018 Page 22 of 25 match $1,000 for such items as painting, window repair, tuck pointing, etc. She also requested that the grants not be considered on a first come, first served basis. The funds set aside could be depleted by April. It would be preferable to have quarterly opportunities for grant applications and have a quick turnaround to receive the monies after the grant award is approved. She asked Council to consider these suggestions. Vice Mayor Amorose Groomes stated that the approval process is fairly expedited, based on her experience. In terms of the dollar amount, she has no objection to having it be a fluctuating dollar amount. Regarding the time of year, she could consider having quarterly grant deadlines, but the downside is repeat submissions if a grant applicant is not successful. The grant funding year would begin on January 1 of the following year, in any case. If an applicant is ready to apply, they should file their documents for consideration. Ms. Fox stated that having a grant process twice per year would be helpful to give everyone a chance. Vice Mayor Amorose Groomes stated that the Committee could address these recommendations at their next meeting. Mr. Reiner cautioned that he would not support grants out of taxpayer funds for maintenance that is the responsibility of the property owners/landlords, such as painting and window repair'. He is supportive of lowering the grant application minimum as suggested. Ms. De Rosa added that this is a pilot year, so these suggestions can be considered by the Committee. Ms. Fox stated that in the Historic District, it is important that the intent and guidelines are met for these grant awards. Mr. Keenan added that there was discussion when this program was established that it was not to be a maintenance program, and for this reason the threshold was set higher. The original vision of this grant program was for fagade improvements. He pointed out that this is another taxpayer subsidized program as is sidewalk maintenance, water and sewer extensions, trash pick-up, etc. The CIP discussion has revolved around future maintenance costs for the City and funding it, so all of this is related. Mr. Reiner stated that both of these grant applicants were investing significant monies in the upgrades for their properties. The grant was a small portion of their investment, which will help to upgrade the aesthetics for the downtown. Ms. Fox, Council representative to PZC stated that: 1. A training session for PZC, BZA and ARB was held on August 16. It was very informational and allowed a good opportunity for questions and answers. 2. On August 23, PZC met and considered the Bridge Street Code amendments and about the application process being shortened. There was a lot of discussion, but one of the items that came up repeatedly was that PZC had asked for the ability for an applicant to come in with a concept plan that was non binding. It was suggested by staff that PZC would have the ability to hold an informal review that was non binding before the application was submitted and the concept plan would occur. After that time, it would be binding. The Commission will forward their recommendations to Council. 3. PZC did request that there be clarification about fulfillment of principles as they are asked to determine if a plan meets criteria. The criteria needs to be strong enough to know what is to be met. 4. PZC talked about an update to the Bridge Street network map to incorporate changes made. They also discussed the Thoroughfare Plan, which will be coming to Council. Vice Mayor Amorose Amorose Groomes, Chair, Administrative Committee reported that finalized documents from the performance evaluations of the City Manager and Clerk of Council have been forwarded to Human Resources. The pay adjustments have been filed as well and will be implemented. She thanked Council for their feedback and participation. Mr. Reiner, Chair, Community Development Committee reported that the results of the flag contest will be scheduled for an upcoming meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held August 27, 2018 Page 23 of 25 Form 6101 Mr. Keenan, Chair, Finance Committee reported that a CIP workshop is scheduled at 6:30 p.m. on Wednesday, August 29. Ms. De Rosa, COTA Board member reported that she had the pleasure of attending her first annual COTA luncheon meeting. Great news shared was that the Columbus area has the number one zoo in the U.S.; the number one library system; and COTA was awarded the number one ranking by the American Public Transit Association. Congratulations to the partners involved in these achievements! Vice Mayor Amorose Groomes, Council representative to the Dublin Foundation stated that the next meeting will be on September 6, and she will report after that time. Vice Mayor Amorose Groomes, MORPC representative stated that the next Board meeting is on September 6, and she will report after that time. Mr. Reiner, Dublin Arts Council representative noted that the B.R.E.A.D. Festival will take place on Sunday, October 14 in Coffman Park. In addition, he encouraged everyone to attend the new exhibition at the Dublin Arts Center. It was the subject of an article in Sunday's Columbus Dispatch. SPECIAL RECOGNITION Dana McDaniel, City Manager — 30 Years of Service to the City of Dublin Mayor Peterson read into the record a 1988 letter regarding Dana L. McDaniel's appointment to the position of Administrative Assistant with the City of Dublin. He believes that all will agree it was one of the best hires the City ever made! Since that time, Mr. McDaniel has risen through the ranks, serving as Director of Service, Deputy City Manager, Director of Development, and now as City Manager. He established the City's first Service Department that was one of only nine in North American to be accredited by the American Public Works Association; initiated Dublink, which has and will continue to have major impacts on the community. Under his leadership, the City was twice named one of the Top 7 Smart Cities in the world by the Intelligent Community Forum. More recently, he was named Leader of the Year by the Asian American Commerce Group and as one of Central Ohio's Most Admired Executives by Columbus Business First. Last year, he retired as a Brigadier General with the Ohio Army National Guard after 35 years of dedicated service. He described the many impacts that Mr. McDaniel has had on improving the quality of life for all residents of Dublin. His commitment of time to serving the City is astounding, and it is appropriate to recognize and thank him for his 30 years of service! He offered Council members an opportunity to comment, beginning with those who have served on Council the longest. Mr. Reiner commented that Dublin's team has taken risks that are not typical for government. Mr. McDaniel exemplifies the leadership and willingness to take risks with such initiatives as Dublink and Bridge Park. He provided many examples of other such initiatives. Together with previous City Managers and staff, they stayed the course to make Dublin the progressive City it is today. He thanked Lisa Patt-McDaniel and their daughters, who have supported him during his service with the City. Mr. Keenan noted that he served as a Washington Township trustee prior to Dublin City Council service and worked collaboratively with the City on many projects. He cited many examples of progressive city/township projects over the years, including joint dispatching for safety services, the water tower built to accommodate the fire station, the purchase of Darree Fields, etc. He agreed that the fiber project was a very innovative step and has had significant impacts for the City. All of these joint projects saved taxpayers money, which is part of the local government charge to protect the health, safety and welfare of the citizens. Vice Mayor Amorose Groomes recalled that her father served on City Council when Mr. McDaniel joined the City staff. She has always appreciated his work with the City. The recent award from the Asian American Commerce Group as Leader of the Year RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OH 10 Held August 27, 2018 Page 24 of 25 Meeting Form 6101 exemplifies the achievements of Mr. McDaniel and how he is perceived by his peers in the community. Mr. McDaniel makes important contributions every day, and it does not go unnoticed. Dublin is blessed to have his leadership. Ms. Fox noted that she appreciates the fact that Mr. McDaniel has worked at the City for these 30 years and witnessed the many changes during that time. Ile lives, loves and knows the City and has come up from within over the development of Dublin. His experience, qualifications and passion for Dublin is not something you can hire. His passion and leadership brings out the best in all the employees. Dublin is blessed to have someone who embodies the heart and soul of what a city manager should be. Ms. De Rosa commented that she first knew the McDaniels because Lisa coached her daughter's soccer team! In addition to all of these other accolades, the McDaniels coached the kids and served as mentors, and participated in numerous civic endeavors. She looked back at the year 1988 to find what motivated him to achieve all described tonight. In 1988, there were two Olympics — Calgary and Seoul. Similarly, Dublin has two huge events each year — the Memorial Tournament and the Irish Festival. The "World Wide Web" phrase was first used in 1988, and so Dublin established Dublink. Finally, 1988 was a Leap Year. Mr. McDaniel was not satisfied with the status quo, and so `leaped" forward in everything he has done! She is amazed everyday about all the City has done and continues to do. It is a reflection of the leadership. Council is privileged to work with Mr. McDaniel, and she is privileged to get to know him and serve with him. Mayor Peterson invited Mr. McDaniel and his wife, Lisa Patt-McDaniel to join him and presented the 30 -year City service award to him. [A photo was taken.] Mr. McDaniel thanked his family for all of their support. When he began working with the City, there were two buildings to support the operation. It is amazing to see the growth over 30 years. He acknowledged that he was very lucky to join Dublin and to have such a great experience in local government. He has had great mentors in previous City Managers. This is a great community in which to raise their family, and he has been blessed to remain in this community for his entire career. Dublin has also had great Council members, and he thanked Council for their support, which has led to what the City is today. COUNCIL ROUNDTABLE Ms. Fox stated that: 1. Dublin Bridges has a new website — www. neighborhood bridQes.orq/dublin-oh and she encouraged everyone to continue to help fulfill the needs of the community. 2. There are three upcoming events in the Historic District. The Historic Dublin Wedding Walk takes place in September; the Chili Cook -Off is on October 27; and the HDBA wine trail takes place on November 10. Ms. De Rosa noted that she had the privilege of attending the Dublin Schools convocation with other Council Members. To see the faculty so excited about the new school year, and so engaged and ready to educate our children was very heartwarming. She congratulated Dublin Schools and wished them a fantastic year! Mr. Reiner reported that he was joined by Ms. O'Callaghan and Council Member De Rosa on a climb to the top of the bridge tower. What he learned from the engineers is that this pedestrian bridge is programmed to last 75 years and has the best imbedded cabling available. An engineer indicated that the cabling could be replaced at 75 years and the bridge would last for another 75 years. Congratulations to the engineering team and the City on this endeavor! Mr. Keenan noted that Council had received an inquiry about the noise that occurred at 6:30 a.m. on Saturday, and he would appreciate a staff response about this resident inquiry. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO T - Held August 27, 2018 Page 25 of 25 Vice Mayor Amorose GroorrAs, congratulated Dr. Hoadley on a great convocation cerem y. ThiZ'o4aei derful event. --�- A JO RN M E he �gtinWat 10:00 p.m. Mayor — esidir(�j Officer i Clerk of Council Form 6101