Loading...
HomeMy WebLinkAbout11-05-2018 Council MinutesMinutes RECORD OF PROCEEDINGS November 5, 2018 alre�in,t CALL TO ORDER Mayor Peterson called the Monday, November 5, 2018 Regular Meeting of Dublin City Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, Ms. Fox, Mr. Keenan and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readier, Ms. Mumma, Ms. O'Callaghan, Ms. Goss, Mr. Earman, Chief von Eckartsberg, Ms. Richison, Mr. McCollough, Mr. Rogers, Mr. Hammersmith, Ms. Burness, Ms. G!Iger, Mr. Kridler, Ms. Nardecch!a, Mr. Stiffler, Mr. O'Brien, Mr. Stang and Mr. Plouck. PLEDGE OF ALLEGIANCE Ms. Fox led the Pledge of Allegiance. SPECIAL RECOGNITION • Dublin Jerome Men's Golf Team — State Championship Mayor Peterson invited Vice Mayor Amorose Groomes to make the presentations. Vice Mayor Amomse Groomes recognized Celtics Men's Golf Team members: Jackson Chandler, Mason Wagner, Ethan Snyder, Tyler Groomes and Ryan Miller, and alternate Jake Yarbrough. The Celtics Golf Team won the 2018 Division One State Golf Championship on Saturday, October 20, 2018, marking the eighth state championship in program history, and the second in a row. The team, which is led by Coach Taylor Harle, has an overall record of 233-4, which includes its 151' consecutive league title in the OCC -Cardinal Division. Jackson Chandler earned medalist honors and Mason Wagner finished in a three-way tie for fourth place in the state tournament, with both Chandler and Wagner earning first -team all -state honors. On behalf of City Council, the Mayor has proclaimed Friday, November 9, 2018 as Dublin Jerome High School Men's Golf Team Day in the City of Dublin. She congratulated the team on their accomplishments! CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA Mayor Peterson asked if there were any requests for removal of an item from the Consent Agenda. Hearing none, he moved approval of the one Consent Agenda item: • Approval of Minutes of October 22, 2018 Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes. POSTPONED ITEM Public Services Committee Report - Recommendations on Aging in Place Ms. Alutto, Public Services Committee Chair, stated that on September 5, the Public Services Committee met regarding the City's Aging in Place initiative and developed a recommendation for Council consideration. Ms. Nardecchia will provide background on that recommendation. Ms. Nardecchia stated that for several months, staff has worked on Council's "Aging in Place" goal, which was established earlier this year. o Following an initial regional summit of practitioners and agencies in March of this year at Ohio University, a series of community discussions were held with agencies who serve older adults and with approximately 200 residents and caregivers. The participation level in the discussions was high, and they have committed to continuing the community conversations. Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting November 5, 2018 Page 2 of 24 • The staff team benefited from the views expressed by the corporate volunteer service of Cardinal Health. Three of their ethnographers helped them analyze the input received from the community conversations, which focused on the need to make decision-making less stressful, create a sense of community belonging, provide seniors access to the needed services, and housing needs. The need categories defined were for: housing; transportation and mobility; place to gather; connections, engagement and purposeful lives; health wellness and social services; decreased social isolation. Based on the gathered agency and community feedback, staff brought forward the following recommendations to the Public Services Committee of Council: • Website development • Co -locate navigators to provide needed direction to seniors • Solidify partnerships with Ohio University, Syntero and the state agency and local Area Agencies on Aging • Examine the village -to -village model • Continued engagement with internal City staff team to look consistently at best practices for inclusion of the older adult residents • Continued engagement with residents and caregivers • Explore funding options. In the proposed 2019 Operating Budget, a request is included for $56,000 additional funding to Syntero for program support and staffing. The status of the recommendations is as follows: o Staff is currently working on developing the website. o They are also working with Syntero on an Alexa pilot project, beginning with providing 12 Alexa devices to twelve senior citizens with the goal of measuring its value in an aging in place program. o Leadership Dublin has been asked to develop an age -friendly business certification as one of its class projects o The Planning team is working on the Mobility issue. o Co -location site. They have discussed the concept with Ms. Rinaldi, and their recommendation is that the City partner with an agency that is already working with senior citizens, has an existing intake/documentation process, and an existing facility. The centralized resource center does not yet have a name, but other communities have called their facilities an aging well resource center. Staff will be meeting next month to look at funding opportunities including grants. This overview is presented to Council in advance of the Proposed Operating Budget that Council will be reviewing on Wednesday. Julie Rinaldo, Executive Director of Syntero, is present to respond to any questions. Mayor Peterson requested clarification of the Alexa project. Ms. Nardecchia stated this project was suggested by Mr. McCullough. They were looking at ways that technology would be helpful with Aging in Place. Staff asked Syntero to identify 12 Dublin residents who could use this type of assistance. Trained volunteers worked with the older adults to teach them ways in which to use the device. The 12 participants are using the devices to assist them with various tasks. The pilot program will end on December 31 and the results of the program will be reported. Vice Mayor Amorose Groomes stated that Syntero serves a community larger than the Dublin community. It is appropriate for Dublin to establish these services, but in the future, would it be possible to partner with the other municipalities that Syntero serves? After there is a better understanding of the costs of continuing the program, perhaps it would be possible to have partnerships to support those costs if this program continues. Ms. Nardecchia responded that Syntero does serve a larger area up to Lewis Center, including Upper Arlington, Hilliard and Grandview. This initial project would provide the opportunity to measure real data, the trends and interest. That would be beneficial in looking at future cost-sharing opportunities. Vice Mayor Amorose Groomes stated that she would anticipate the other communities would be interested in participating for the benefit of their residents, once the beta testing has occurred. RECORD OF PROCEEDINGS Minutes of - Dublin City Council Meeting pARRtTF aaOlxC UAYlY1N.Ox10 Fa 8101 Herd November 5, 2018 Page 3 of 24 Ms. Alutto stated that other communities in the area are working on similar efforts, such as Columbus and Worthington, and they have already begun a village -to -village model. Other jurisdictions are handling the need differently; for example, it is a ballot issue in the state of Maine, where the program would be covered by a 3.8% tax on wages and non- wage income exceeding $128,400 that Is not already taxed by Social Security. Ms. Nardecchia stated that Columbus hosted a meeting with surrounding jurisdictions at the Columbus Foundation last month, which she attended. There is interest in sharing best practice information. The advantage of Dublin's program is that has been created from community Input, including the agency partners. Ms. Fox stated that she agrees. She attended some of the community meetings, and both the agencies and residents who are involved in the aging process were engaged. Ms. Nardecchia stated that older Dublin residents want to remain here; they don't want to be placed in a silo of an age-specific community. Vice Mayor Amorose Groomes stated that It was wise to partner with Syntero on this effort. They will be able to connect individuals with all of the resources available to the aging and their caregivers. Mayor Peterson stated Syntero is a great partner and tremendous asset. He thanked Ms. Rinaldi for all the assistance that Syntero provides to the community. Ms. De Rosa inquired if the budget request includes sufficient funds for the communication efforts associated with making the community aware of this program. Would it be entirely web -based? Ms. Nardecchia responded that the intent is to engage the neighborhood leadership. They will also be discussing the communication needs with Communications and Public Information staff to identify a communication strategy. Most of the attendees of the community conversations indicated they receive their information through the web. However, a number of communication methods will likely be identified. Ms. Alutto moved to accept the Public Services Committee Report and Recommendations. Mayor Peterson seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keenan, yes; Ms. Alutto, yes. SECOND READING/PUBLIC HEARING —ORDINANCES Ordinance 72-18 Accepting the Annexation of 12.0 Acres, More or Less, from Washington Township, Franklin County to the City of Dublin. (Petitioners: Chemcote, Inc., The DuRoc Trust, Strait Real Estate LLC 1, LTD and the City of Dublin) Ms. Readier stated that there are no changes since the first reading. This property is within the proposed annexation area of the Community Plan and lies within Dublin's exclusive water and sewer service areas as designated by the agreement with the City of Columbus. Staff recommends approval. Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. De Rosa, yes. Ordinance 73-18 Authorizing the Provision of Certain Incentives to OhioHealth Corporation to Induce It to Lease or Purchase a Facility to Retain and Expand its Non -Clinical Office and its Associated Non -Clinical Operations and Workforce, all within the City, and Authorizing the Execution of an Economic Development Agreement, Ms. Gilger stated that there have been some changes since the first reading. • First, the current head count at Ohio Health is not 1,700, as indicated in the first reading memo; it is actually in excess of 2,000. They are a clear #2 Employer in the City. • Secondly, the proposed contract amount has been renegotiated from $5.5 million to $4.9 million. They had mistakenly front loaded all of the job growth in year one. Once the numbers were spread out over the four years in which the jobs would be added, the total amount was revised accordingly. Roland Tokarski, V.P of Real Estate Construction & Facilities is present to answer any questions. Shana Davis, Government Relations, is also present. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BAEEETI MMEM DATION,M 10 Porn 010, Held November 5, 2018 Page 4 of 24 Roland Tokarski, Ohio Health, V.P. of Real Estate Construction & Facilities, stated that they appreciate the partnership they have had with Dublin over many years. Dublin Methodist Hospital is celebrating its 10"' anniversary this year. Their team is located in a number of administrative locations throughout the community. The approval of this incentive allows them to continue the pursuit of a building in which to consolidate many of the functions in this community. Without the City's support, this would not be possible. City staff has been excellent, diligent and very helpful. They are proud to be part of this community and look forward to continuing to serve the community's health needs. Vote on the Ordinance: Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes. INTRODUCTION/FIRST READING—ORDINANCES Ordinance 74-18 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31, 2019, Mayor Peterson introduced the Ordinance. Ms. Mumma stated Ordinance 74-18 presents the City's Annual Operating Budget for 2019. The intent is that this high-level overview will provide a clear picture of the proposed budget for 2019. Mr. McDaniel will first review the direction given to staff for preparation of the budget and describe how this budget supports the strategic focus areas of the City. This year, the format for Council's review of the operating budget has been changed. To date, two of Council's committees, the Administrative and Community Development committees, have reviewed the proposed budgets related to the Committee oversight areas. On Wednesday, the Finance and Public Services committees will review the proposed budgets for their oversight areas. A Finance Committee of the Whole is scheduled for Wednesday, November 14, at which all of the discussion points from the committee workshops will be reviewed and any outstanding questions addressed. The intent is that the Operating Budget will be ready for adoption at the November 19 Council meeting. Mr. McDaniel stated that a memo was included with the proposed 2019 budget to City Council and City residents. It explains that this budget was developed in accordance with the Revised Charter, the annual budget calendar, and the financial management policies and guidelines of the City. This proposed operating budget represents staffs best efforts in balancing current and future City priorities, needs, and initiatives, against projected available resources. This proposed budget was formulated with guidance to the City's departments in each of City Council's strategic focus areas, as outlined in the memo. He believes the initial reviews by the committees has been beneficial, and those discussions will be followed by a Finance Committee of the Whole discussion. Ms. Mumma stated that: • The proposed 2019 budget has operating expenditures totaling $89.6 million, which represents a 3.2% increase over the 2018 Operating Budget, or nearly $2.8 million. The changes in the various categories including personnel, operating expenditures and capital are highlighted in the presentation. • Although fund accounting is used to track the activities in each, we generally report the Operating Budget in terms in categories of Operating Revenues and Expenditures. We are incorporating the revenues and expenditures of our General Operating Funds, which includes all of the funds with the exception of the Enterprise Funds, which are the water and sewer funds; and the Capital Improvement Funds, which include all of the TIF funds, Fiduciary Funds, Internal Service Funds, and the Debt Service Funds. • The operating budget is comprised of the funds that account for the day-to-day activities of the City. In the presentation, the funds are highlighted that are subsidized by a General Fund Transfer. • The Budgeted Operating Revenues versus Expenditures chart shows the City's trend since 2008 of proposing a budget in which the Operating Expenditures are projected to exceed the Operating Revenues. For 2019, it is the same. RECORD OF PROCEEDINGS Minutes of Dublin City Council Mei B�RRETIB0.dl11F.RS-DAYiON.01110 Po Held November 5, 2018 Page 5 of 24 • The projected Operating Revenues are $86,786,538 and the projected Operating Expenditures are $89,606,823, reflecting a $2,820,285 variance. Where this variance will be covered is largely by the General Fund balance or any of those other fund balances. Although the City budgets conservatively from a revenue and expenditure standpoint, what typically occurs is that the variance becomes much smaller throughout the year and, in most cases, the City's revenues actually exceed the expenditures. • Since 2008, with the exception of what is projected for 2018, the expenditures for each year have actually been less than the revenue at year end. However, beginning in 2017, money has been transferred from the General Fund to the Capital Improvement Tax Fund pursuant to the City's General Fund Balance policy regarding the General Fund balance at year end. To the extent that the General Fund balance is in excess of 75% at year-end, 25% of that amount in excess is transferred to the Capital Improvement Tax Fund. That is done to ensure that the excess balance is not spent on day-to-day operating expenditures but instead on capital investment in the community. • In 2018, the City purchased the Delta Energy building for the future City Hall. The General Fund was utilized to pay for that purchase. That action contributes to the projected expenditures exceeding revenues. For 2019, a $2.8 million deficit is also anticipated. • The primary source of revenue is Income Tax Revenue, which comprises 82% of the Total Revenue Sources within the 2019 Operating Budget. This represents a 6.1% increase over what was budgeted for 2018. For Income Tax Revenue for 2018, $85.4 million is projected, with 75% of that credited to the General Fund, making that total $64,050,000. That is included in the Operating Revenues. The other 25% is credited to the Capital Improvement Tax Fund. • To arrive at the projections, the 2017 Actual Income Tax Revenues were $87.5 million; at this time last year, a 1.7% decrease was projected over what ultimately became the 2017 Actual Income Tax Revenues. That reduction was based on the continued pull-out of Nationwide Insurance from the City and an anticipated reduction at Wendy's. Offsetting that, growth was anticipated from United Health Care moving into the City and growth in the City's existlng tax base; nonetheless, a 1.7% reduction was budgeted in 2018 revenue. In September, the estimate was revised to a 1.2% reduction over 2017. The revised amount was based on better than expected income tax revenue collection. Through October, the City's income tax receipts are actually up 0.1% year to date over the same period last year. However, staff continues to program a 1.2% reduction, taking a conservative approach. The withholding revenue is up 1.5% or slightly over $900,000. Net profits are down 7.6%, and individual returns are down 2.9%. Based on the actual information in hand, a 1.2% reduction Is programmed in 2019. Staff has excluded actual dollars that were received from Nationwide during 2018, because the company has now departed the City. Remaining with a conservative estimate, a 1% reduction has been applied to the remaining tax base. In addition, the estimated revenue has been decreased by $1.5 million for the purpose of including an additional buffer for contingencies. This translates into $85.4 million in projected Income Tax Revenue for 2019, and the 2019 Operating Budget is based on this amount. • The remaining 20+ percent of the Operating Revenue comes from a number of other sources, totaling $22.7 million. The largest portion of that is Fines, Licenses, Permits and Charges for services. Staff has incorporated the Fee Schedule that Council approved recently, which reflects the Cost of Services Update and the increases that Council approved as part of that. Other notable revenues sources Include: Hotel/Motel Tax Revenue, Auto License and Gas Tax Revenue and Intergovernmental Revenues. PERSONNEL • As a service organization, personnel costs make up the largest part of the City's expenditures, with salaries totaling $32.6 million in 2019. This budget has funding for 406 full-time employees, which is not an increase or decrease over what was budgeted in 2018. However, a number of changes are proposed, some Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting ,rns.unrron.auo ram eio, November 5, 2018 Page 6 of 24 of which have already been discussed with the individual committee, which include the following: Police 0 1 new Deputy Chief of Police position 0 3 new Corporal positions o Reduction of 4 Police Officers, which offsets the preceding new positions. Parks o Removal of Public Art/Conservation/Contract Specialist position o Removal of Contract Specialist o Addition of 1 Landscape Architect Planning o Reclassification of 1 Part -Time Code Enforcement Officers to Full -Time Wage Increases o Funding of 2.0% for non-union personnel 0 2.75% increase for FOP and FOP-OLC (union contracts) 0 2.0% increase for USW (union contract). She clarified that the budgeted amount for non-union increases of two percent does not necessarily mean that everyone in that category will receive a two percent raise. Mr. McDaniel clarified in regard to the Police Division changes that there is no reduction in the number of Police Officers; the officers are being reclassified to the more supervisory positions. • In 2019, the Benefits Program is projected to cost $14.8 million, which is actually a 1.5% decrease ($23,000) from what was programmed for 2018. The main reason for this is that in 2018, a $500,000 funding buffer was included to bolster up the fund balance within our Self Insurance, which had become low. That expenditure is no longer necessary. The rates that are charged back to the Department's for Single and Family coverage is decreasing 11.7% and 6.7% respectively. Additionally, with the Benefits cost, the City's contribution to the Retirement Systems, both OPERS and Ohio Police & Fire Pension, is required per Ohio Revised Code. OPERATING EXPENDITURES These expenditures comprise $35.7 million of the 2019 Operating Budget. This represents a 4.7% increase over 2018, or approximately $1.6 million. Operating Expenditures are broken into three categories — Contractual Services, Supplies, and Other Charges and Expenditures. • Contractual Services. This item is budgeted for $1.5 million, which is a 9.1% increase over the 2018 Operating Budget. That increase is primarily comprised of the following: - Legal Services - $200,000 Increase for additional ROW acquisition related to Tuttle Crossing development. - Finance - $408,000 increase in property taxes for property that the City purchased, which was in the Agricultural use category. When that land was purchased, the land came out of the CAUV program so payment of a recoupment is necessary. - Information Technology - $670,000 additional for technology contracts. That is partially offset by a reduction in another category. - Economic Development - $155,000 increase for Advertising and Other professional services related to the US33 Smart Corridor Program, and the Dublin Entrepreneurial Center contract with Metro Data Center. - Engineering - $120,000 additional for Pedestrian Bridge lighting programming and operations; Bridge Street Parking Management implementation; Frantz Road Alternative Transportation Lane Feasibility Study; and Bridge Street District Travel Demand Model/Land Use Update. These will all be discussed at the committee meetings. • Supplies. There is a $12,000 increase over the 2018 Operating Budget in the following categories: - Streets and Utilities - $264,000 for a salt price increase. This cost was offset by a reduction in the IT equipment maintenance costs. Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting November 5, 2018 Page 7 of 24 - Fleet - $119,000 for fuel costs increase. This cost was offset because the City sells some of its fuel to other entities. • Other Charges and Expenditures. This item has a $64,000 or .6% increase over 2018, which is due to the following: - Economic Development - $226,000 decrease in incentives (for Cardinal Health incentive); funding of $100,000 for the Facade Improvement Grant Program. - Solid Waste - $116,000 increase in solid waste contract. - Office of the City Manager - $77,500 additional for Aging in Place, Syntero programming. This item is budgeted at $2.1 million, reflecting a decrease of $347,660 or 14.1% over the 2018 Operating Budget. This reduction, reflected in Events Administration, is due to a reduction in the 2018 capital projects approved as part of the 2018-2022CIP from the Hotel/Motel Tax Fund. This item is separate from the City's CIP Budget process. Within the Operating Budget, there is a Capital portion that Includes not only the Capital Improvements Tax Fund, but also all of the TIF funds. Those pages in the document will have all of the budget that was approved for 2019 as part of the Capital Improvement Program, but there are a couple of other funds that fund capital improvements that are within the CIP. For example, in 2018, funds were programmed for improvements to the Dublin Arts Council building. The hotel -motel tax fund is charged for those rather than the Capital Improvements Tax Fund. This reduction of expenditures for the Dublin Arts Council Building were in the 2018 Operating Budget, but are not needed in the 2019 Operating Budget. Each department must have approximately $2,000 for capital equipment, such as office furniture, which are outside the confines of the Capital Improvements Budget. Ms. De Rosa asked why the recent acquisition for the new City Hall building was not reflected in the CIP Budget. Why is that cost in the Operating Budget, and which fund was it taken from? Ms. Mumma responded that the funds for the purchase were taken from the General Fund. The General Fund is not restricted from paying for Capital Improvements. Within the City's Capital Budget Program, funding from the General Fund is used to help support some of the water and sewer related projects, because those water and sewer fund balances are insufficient. In the past, Council has made a decision to fund a couple projects, including the Mid Century curb, gutter and sidewalk program, through the General Fund balance. Part of the Capital Improvements Budget evaluation is identifying the funding that is available to pay for a project. Although staff primarily looks to the Capital Improvements Tax Fund, in some cases it is appropriate to use the General Fund balance. Part of the 2019-2023 CIP utilizes about $9 million for roadway improvements along Shier Rings Road and Eiterman Road. Because those will ultimately generate additional income tax revenues for the City, that is considered an appropriate purpose for use of the General Fund balance. By itself, the Capital Improvements Tax Fund would likely not be able to accommodate the $9 million cost. It is balanced by looking at other available funds. The General Fund balance is an appropriate use for capital expenditures; there are no usage restrictions on a General Fund. In the review of the Capital Improvements budget, reflected at the end of the five-year period there was a $2 million variance. If staff were to have applied a $4 million expense against the Capital Improvements Tax Fund this year, that variance would have gone away, and the City would not have been able to complete a number of the projects proposed as part of the Five -Year CIP program. That fund balance could not have accommodated that amount. RecaD The 2019 Operating Budget includes operating expenditures of $89.6 million. If all occurs according to plan, which seldom is the case, staff would estimate the General Fund Balance to end at approximately 71% of that number. Council Discussion: Ms. Fox stated that the slide shows the proposed Operating Expenditures exceeding the Operating Revenues. She would prefer to see a slide with the Actual Expenditures versus the Proposed Expenditures last year, and the Revenue the City had to use to cover Minutes RECORD OF PROCEEDINGS November 5, 2018 Page 8 of 24 that. If there is no ability to see the typical variance between proposed and actual expenditures, there isn't the ability to understand how the budget is managed. It's important to be able to go back and review what was actually spent compared to what was proposed to be spent. Ms. Mumma responded that the challenge to that is that there is the Original Budget that Council approved, then there is what is called the "Revised Budget;' which takes into account any supplemental appropriations approved by Council throughout the year as Amendments to the Annual Appropriations. It also takes into account any carryovers from prior years to obtain the revised budget number. There is no way to differentiate as to whether the expenditure hit the original budget, a supplemental appropriation, or a carryover purchase order, without reviewing every transaction in every account. It is not feasible to measure how actual expenditures measured against the budget because of the other factors involved, primarily carryover. Typically, approximately $2 million is carried over at year end into the next year, based on commitments that are in place that have not yet been invoiced. It is not possible to provide an exact comparison. Ms. Fox responded that she understands that; however, she is viewing this from the aspect of potentially large expenditures, perhaps on Contractual Services. For Council to identify if the City is spending more in an area than desired -- for instance, a contract that proposed to cost a certain amount that in the end costs 1.5 times that amount. There is no way to determine whether it was forecast correctly, not that dissimilar from a home budget. She is looking for a way that Council can identify the areas in which there may be overspending or where It there was a situation of an incorrect estimate. She would like an opportunity for Council to consider ways to be more efficient. Ms. Mumma stated that one thing that can be shown, which has been provided previously when requested, is the Actual Spend at the end of every given year as a percentage of the Revised Budget. The City cannot end the year with any account being negative, so departments and divisions have the ability to transfer money from, for example, Office Supplies to Office Expense, or from Contractual Services to Overtime. They have the latitude to transfer within their budget in order to execute what Is needed. At the end of the year, none of those accounts can be negative, nor in a larger scope, nor can any City Fund be negative. That is the reason that amended appropriations are provided for Council approval throughout the year. They cannot overspend because they cannot end in a negative position any year. What the City Manager has requested of staff is what percent is not being spent each year. What has been seen is as close to a 0% Operating Budget increase as possible. Of course, there will always be other factors, such as trash and salt contracts, as well as contractually agreed upon wage increases that will impact the budget. Excluding those, staff has tried to get as close to a 0% increase in the budget as possible. The preference is not to ask for $100,000 if we are routinely only spending 80% of that. Typically, it has less than 90%, but we are spending closer to the full amount because the budgets have been tighter in the past couple of years. Mr. McDaniel stated that a budget is staffs best estimate on the costs of the activities the City conducts. For approximately 80% of this budget -- such as Police and Recreation programming -- the numbers are fairly certain because the City has provided those services year after year. However, the costs of those programs are continuously re- evaluated. For budgeting purposes -- although revenues are projected to be less than expenditures, it generally does not materialize in that manner at the end of the year. Council is provided very detailed monthly reports, and Council can ask questions on the activity at any time. Generally speaking, the City always operates well within the budget. In his experience, the City has never spent 100% of the proposed Operating Budget. He has asked Department heads not to ask for more funds but work within the existing margins, yet continue to provide the same high level of services the residents have come to expect. There are very few different or new items, except in the Contractual Services that are in follow-up to studies. There is an ongoing effort to decrease the gap between the projected and the actual expenses. Ms. De Rosa stated that the end of the year, if the budget is not being exceeded, Council would have an estimate of the Actual versus the Proposed Expenditures and the answer to the question Ms. Fox has asked. Mr. McDaniel stated that may be the case; staff would look into this further. RECORD OF PROCEEDINGS Dublin City Council Meeting , -DAY .Mo F 0101 November 5, 2018 Page 9 of 24 Vice Mayor Amorose Groomes inquired about the decrease in the insurance premium. Last year, a $500,000 appropriation was made to achieve a Fund Balance wherein the rates could be reduced this year. At what rate is that Fund Balance dropping, and at what point in the future is a need anticipated to contribute an additional amount to the self-insurance fund? Ms. Mumma stated that because the City is self-insured, it is difficult to anticipate. It is dependent upon the claims experienced. The City's claims have been holding steady while nationally, they are Increasing at an average 10%-15% annually. This may be an outcome of the wellness program impacts. The challenge is that the contribution to the Wellness Fund is made every two weeks when employees are paid — that is when the departments are charged. Staff found that there was an insufficient fund balance at the beginning of the year to meet all of the expenditures that were hitting at that point in time, so there was need to bolster the fund. There also could be issues such as the timing of stop loss reimbursements. The City could be hit at year end with claims for which the next year the City may not be reimbursed, or perhaps there are high dollar claims that don't quite match the stop loss reimbursement. A couple of years ago, the City actually bought down its rates, and didn't fund the program at a 100% level. If there was the opportunity to revisit this, the City may not do that again. Perhaps it would be better to maintain the fund at the 100% level needed to meet the projected claims and expenditures as opposed to artificially lowering it. Last year was an anomaly; staff was trying to bolster the fund so that it was not necessary to advance funds from the General Fund. However, she is not certain if there is any anticipation that would be needed again at some future time, as It is the first time she is aware of that it was necessary. Certainly, the goal is that it will not be necessary again. Vice Mayor Amorose Groomes inquired if consideration should be given to keeping the previous rates in place in order to pay ourselves back the $.5 million. Essentially, the cost of insurance was lowered by the upfront payment of $500,000. Ms. Mumma responded that would not be her recommendation, given the unknown nature of health insurance costs. Vice Mayor Amorose Groomes stated that if the City decreases them now, it is safe to say there will be an increase again next year. It might be possible to reduce that increase if a decrease is not done this year, which is unusual for insurance premiums. She suggests holding the cost premiums steady for 2019 and banking the money toward what may occur in the future. Ms. Mumma stated that City employees do not pay a premium. Mr. Keenan stated that there is no withholding; it is simply a tracking method, essentially a function of claims. The City can't predict the cost of claims, even though a good estimate may be made. The City's Third Party Administrator will help share that kind of information. Vice Mayor Amorose Groomes stated that essentially, the City withholds from itself for these premiums. Mr. Keenan added that the City pays the claims, as well. Mr. McDaniel stated that in this case, the preference is to pay the claims and also purchase stop loss protection. The City has the wherewithal and Flexibility to bolster the fund if the need should arise. The City is able to either bolster the fund now or bolster it later. Vice Mayor Amorose Groomes stated that she is not suggesting that anything be done that could have a negative impact, but that a reduction in anything related to health care at this time seems counter intuitive. Mr. McDaniel stated that he attended a board meeting earlier today where it was shared that the particular organization's health insurance is increasing 16% next year; he felt grateful to be where the City is. Mr. Keenan stated the fact that the City is self-funded but also managed with a Healthy By Choice program has made a huge difference. Vice Mayor Amorose Groomes stated that she is not disputing any of that. She is only suggesting that to avoid having to add an additional $500,000 to the fund in the future, it might be preferable not to have a reduction in premiums now. Mr. McDaniel stated that whether the City is back charging itself or just partially doing so and increasing the fund balance is a choice. If Council desires, staff can bring back proposed numbers. RECORD OF PROCEEDINGS November 5, 2018 Page 10 of 24 Ms. Mumma stated that staff could bring back the costs for keeping the 2019 rates for Single and Family coverage the same as in 2018, and Council can make a decision. Mr. McDaniel stated that two years ago, Council took an in-depth look at the City's benefits program, which probably is a good thing to do periodically. Ms. Fox stated that many organizations, and perhaps some local governments, in order to find efficiencies and eliminate waste, Incentivize or allow their employees to suggest cost- saving measures. Does the City offer any such program? Mr. McDaniel stated that the City's budget is formulated by relying on the division and department heads to review their budgets and submit It to the City Manager. He provides guidance on what he is willing to accept and submit to Council. He has asked department and division heads to make him aware of their suggestions, and they are free to express that to Council, as well. In the end, however, suggestions must be balanced against available resources. Employees are often included in re-evaluating the City's programs and processes for efficiencies. Ms. Fox stated that -- just as with the Aging in Place program where City residents were able to make suggestions that might not have been expected, she believes that "those in the field" might be able to make cost-saving suggestions. Mr. McDaniel stated that he is unsure what she might have heard, but there are opportunities to make suggestions in team meetings. Ms. Fox stated that she is thinking more of a "Cost Savings Ideas" drop box. Mr. McDaniel stated that the opportunity has been offered in the past for the innovation team to consider. Mr. Keenan stated in regard to how the CAUV recoupment impacted the budget, it is his understanding that there does not need to be a CAUV recoupment on land purchased for parkland purposes. Ms. Mumma stated that if the City intends to maintain it as parkland or general City purposes, that property is exempt from property taxes. Mr. Keenan stated that he is not referring to property taxes, but the need for recoupment. If the City is purchasing land for the purposes of turning it into a park, such as on Riverside Drive, there is no need to pay a recoupment. He has had experience with this situation in the past when Washington Township purchased land for Homestead Park. Mr. Stif ler responded that the properties for which the City is paying a CAUV recoupment are not being turned into parkland. Mr. Keenan stated that he is referring to the land along Riverside Drive, but perhaps the City had much of that land as right-of-way already. Was there land acquisition along the Over that will be part of the park — the canoe and kayaking area? Mr. McDaniel stated that he conducted those negotiations personally. The City paid recoupment on some of the land because it was intended to be used for right-of-way or some residual areas used for the businesses. That cost was avoided for the areas that were to be turned into greenspace. Mayor Peterson stated that the other review dates for the 2019 Operating Budget are the November 14 Finance Committee of the Whole and the second reading at the November 19 Council meeting. AGENDA MODIFICATION Mayor Peterson stated that because the applicants are present, the Community Development Committee report and the Historic District Fapde Improvement Grant Application will follow on the agenda. COUNCIL COMMITTEE REPORTS • Community Development Committee Recommendation — Historic District Facade Improvement Grant (24 South High Street) Mr. Reiner, Chair, Community Development Committee stated that the Committee met on October 31 to review one application for 24 South High Street. The Committee determined that the application met the grant criteria. The grant will enable the property owner to make further renovations to the second story of the building, creating a Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting November 5, 2018 Page 11 of 24 desirable office space. This application was considered for a fagade improvement grant due to the importance of the sloping roof to the front elevation. Mr. Reiner moved to approve the Facade Improvement Grant for 24 South High Street. Vice Mayor Amorose Groomes seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Keenan, yes. Ordinance 75-18 Amending Various Sections of Ordinance 15-17 (Compensation Plan for Non - Union Personnel). Mayor Peterson introduced the Ordinance. Mr. Rogers stated that this is companion legislation to the Operating Budget for 2019 and proposes modification of the Plan for non-union personnel. It will accomplish the following, if approved: • Creates a Deputy Chief of Police position in support of the recommendation of the Chief of Police in the 2019 Operating Budget proposal. Details will be presented by the Chief in his presentation to the Public Services Committee on Wednesday. • Proposes the creation of a new pay band, 2.2, in the pay table to accommodate the creation of the Deputy Chief position. This, in turn, results in renumbering of the pay bands for the Department Director posidons from 2.0 to 2.1 to be consistent with the remainder of the table. • Titles of divisions and associated directors have been updated. The Division of Volunteer Resources would become the Division of Outreach and Engagement and the Division of Criminal Justice would become the Division of Court Services. • It reclassifies the current Landscape Architect position to a Landscape Manager. It combines the Contract Specialist and the Public Art Specialist into a new lower graded Landscape Architect position in support of the request from the Director of Parks & Recreation in the Operating Budget. This proposal will also be discussed in the Public Services Committee meeting on Wednesday evening. • The remainder of the changes update and clarify various sections to include the wording of compensatory time versus paid holidays; eligibility for longevity pay; short-term disability limits; repayment of tuition reimbursement; double time eligibility; and the on duty status. Staff recommends approval at the second reading/public hearing on November 19. There were no quesdons. There will be a second reading/public hearing on November 19. Ordinance 76-18 Accepting the Updated Estimated Average Per Acre Value of Land for Park Fees in Lieu of Land medication. Mayor Peterson Introduced the Ordinance. Mr. Earman stated that this is the updated appraisal for raw land value for Council's consideration. This value is updated every two years and provides the basis for which fees are collected in lieu of land dedication for development. The Horner appraisal group completed the analysis for land in the Dublin area and is recommended an average price increase of $5,000 per acre — taking this from the current $60,000 to $65,000 per acre. This fee will be applied in January of 2019 and will remain in effect for the next two-year cycle. Staff recommends approval at the second reading/public hearing on November 19. Vice Mayor Amorose Groomes stated that in reading through the report, the comparables drawn were primary residential single-family homes. Why would that designation be used to calculate the parkland acquisition fund number? That is not the type of parkland that the City now purchases. Most of the housing developments are largely built out. The $65,000 per acre number would not reflect the parkland that the City is purchasing. Her question is why is that comparable being used to arrive at this amount. Mr. Earman responded that, historically, it has been done this way per the ordinance. Council could certainly modify that. Vice Mayor Amorose Groomes noted that many of the comparables used are outside of the City and in areas that are not comparable to what is occurring within the City of RECORD OF PROCEEDINGS Minutes Held November 5, 2018 Page 12 of 24 Dublin. She was disappointed to see what is used for comparables, and would like information about what the City paid for the last five parkland acquisition projects done. To her, that would be a comparable number. The fee in lieu primarily being received is in the more dense urban areas where the price per square foot is much greater. We are paying in some cases $100,000 more an acre than what we are collecting. Anytime the City accepts a fee in lieu, the City is losing a lot of money. This is not appropriate. Ms. Fox stated that if the per acre price is so low, developers will also request to pay a fee in lieu of land dedication. It is easier not to provide the greenspace. Vice Mayor Amorose Groomes agreed, that it is easy to pay $65,000 and keep land worth $165,000. Ms. Fox stated that she does not believe this value is representative of what the City pays for parkland acquisition. Secondly, it is a disincentive to creating greenspace within the developments coming before Council. Mr. McDaniel stated that staff will certainly reassess this, based on this input. Staff will also review the Code language in place. Vice Mayor Amorose Groomes stated that the appraisal report is very lengthy. It is not necessary to have more appraisal work done; instead, reviewing the historical data on what the City is paying for parkland would be what is needed. Mr. McDaniel responded that staff will review the legal aspects of this, as land values are set on an appraisal basis. The other factor may be land values for properties on the market. All of these factors must be considered. Vice Mayor Amorose Groomes clarified that she is not seeking another long appraisal report being produced. Mr. Keenan stated that staff could review the last five or ten parkland acquisitions the City has done and use those as comparables. There is historical data on this. Mr. McDaniel cautioned that the acquisitions must be those done for parkland purposes. Most of the recent acquisitions have been commercial property for commercial purposes. Vice Mayor Amorose Groomes responded that all of the Bridge Street District acquisitions, all of the Riverside Drive easements and acquisitions should be considered. Mr. McDaniel stated that for clarity, it seems looking at cases where the City purchased land for Emerald Fields, for Darree Fields, etc. Vice Mayor Amorose Groomes noted that the Ferris -Wright property is a good example. Mr. McDaniel agreed that staff would bring back information for the second reading. There will be a second reading/public hearing at the November 19 Council meeting. Ordinance 77-18 Amending Figure 153.061-A to Address Street Connections based on Recent Developments within the Bridge Street District and Analysis of the District Transportation Plan. (Case 18-053ADMC) Mayor Peterson introduced the Ordinance. Mr. Stang stated that this amendment reflects recent development patterns and envisioned road connections within the BSD. The street network map for the District designates roadway classifications for existing and proposed streets to support the mixed- use development patterns. [He shared a network map currently in the Zoning Code.] The primary purpose of this amendment is: • To update the street network map to reflect as built conditions, based off of the recent development proposals the City has had; and • To remove a section of Rock Cress Parkway extending from the terminus in Historic Dublin to the future extension of Shawan Falls Drive to the west. Highlighted on the screen in blue are the areas of the map being amended to reflect the as built conditions of roadway alignments. These are based on development proposals such as Bridge Park and Tuller Flats. Highlighted in black are the portion of the network being removed entirely, such as the neighborhood street going through the Penzone's campus as well as that extension of Rock Cress Parkway. Minutes RECORD OF PROCEEDINGS Dublin City Council _ Meeting IPAODAttON,OH10 Fam 0101 Held November 5, 2018 Page 13 of 24 Those amendments are reflected on the map shown on the screen as well as the map identified in the packet as Exhibit A. Planning and Zoning Commission recommended approval of these amendments at the October 11, 2018 meeting. Staff recommends approval of the Ordinance at the second reading/public hearing on November 19. Vice Mayor Amorose Groomes stated that in the digital packet, page 615 is the exhibit shown with the blue circles tonight. On page 616, the section of roadway through the North Fork of the Indian Run reappears. Mr. Stang responded that Exhibit A is the first one in the digital packet — page 614 — as proposed with this ordinance. The middle page is the marked -up version, and the last page is what currently exists in Code today. This is in a different order than what he is sharing in the presentation tonight. Vice Mayor Amorose Groomes stated that none of the exhibits are dated or labeled. Mr. Stang responded that this can be done for the second reading to make that clear. Ms. Fox stated that the proposed map indicates that alleys and service streets are not depicted. She believes they should be depicted and asked why they are not. When the Commission is looking at lots and blocks, and Council doing so, it would be very helpful to understand where Planning would have located alleys as service streets so that the information could be considered in the review. These could break up some of the large blocks. Why are they not depicted? Mr. Stang responded that the purpose of this street network map is to show the public streets to be constructed as development builds out in the Bridge Street District. It is part of the transportation model that was developed when the entire BSD was established and how those connections would occur. One reason they were not included was that the alleys and service streets can vary greatly, depending on the type of mixed-use development, the layout, the location, the number of blocks created as part of that — those service streets are even more subject to change than the public street network that the City wants to establish and the grid pattern desired. The other factor is allowing for more flexibility for development proposals in terms of not restricting the location of service roads, but rather working with the developer to determine the appropriate connections with their proposal. Ms. Fox responded that, currently, there are no alleys or service streets in any of the Bridge Park development. When they are not depicted on these maps, it appears they are not an important consideration. Not understanding where or if alleys and service streets should be used and when results in never having them or not using them. She believes there should be some opportunity to see where alleys and service streets could be considered for use. She is requesting a better understanding of how and where these items can be incorporated in the development plans, since there is no reference to them in these maps. When there are large blocks with buildings consuming the entire block, it can't be serviced because the developer's proposal does not include these in their submittals. Mr. McDaniel stated that he understands the intent of her concerns. Is there a way to approach this with language versus lines on a map to ensure that the intent to consider these items in an application submitted? Ms. Fox responded that, personally, she believes there is no understanding among the reviewing bodies about what can be required for alleys and service streets within a development because there is no discussion about it and there is no depiction of them. Vice Mayor Amorose Groomes stated that the only existing alleyways and service streets would be in Historic Dublin at present. Is that correct? Mr. McDaniel responded they are called "lanes" at this time. Vice Mayor Amorose Groomes stated that these are commonly called alleys in HD. What Ms. Fox Is referring to is the larger issue of concern — planning for service streets/alleys in the more urban areas. Perhaps some notes on a map would be helpful or language in other areas that there is a direction to have service drives, alleys, etc. Mr. Stang noted that this may be addressed in the Bridge Street District Design Guidelines that are being worked upon as part of the future code amendment to the Bridge Street District. That can be looked at and incorporate in more detail about how service drives can be included and promoted with the types of development. Staff has RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BABREITBROILF,0.S-DAY N.0 O Po_6101 Held November 5, 2018 Page 14 of 24 seen is almost an alternative where developers have taken what could be service roads and actually made them public streets. It is a very different way of looking at this, filling in the spaces in between with open space and pedestrian realms. But it is something that could be incorporated in the Design Guidelines. Staff can provide some history on this for the next meeting as well. There will be a second reading/public hearing at the November 19 Council meeting. Ordinance 78-18 Amending the Thoroughfare Plan Map in the Community Plan to Address Street Connections Based on Recent Developments within the Bridge Street District and Analysis of the District Transportation Plan. (Case #18-051ADM Mayor Peterson introduced the Ordinance. Mr. Stang stated that this is a continuation of the amendments proposed in Ordinance 77- 18. The Thoroughfare Plan itself is a community wide map that classifies and identifies roadways throughout the City, along with their planned improvements and extensions. The amendments proposed within this ordinance fall within the Bridge Street District, as outlined in black on the screen. The amendment includes two major changes to the current Thoroughfare Plan: • The removal of the portion of Rock Cress Parkway, which is highlighted in yellow; • Updating the street network map itself to reflect the as built conditions. Both of these have been included in the map shown on the screen and included in the packet. The Planning and Zoning Commission recommended approval of the amendments at their September 20, 2018 meeting. Staff recommends approval of the Ordinance at the November 19 Council meeting. Ms. Fox stated that in reading these materials, it appears there remains some possibility of a future west connection from the current Rock Cress terminus to Post Road. She wants to emphasize that this future proposal would not be supported by Council. She wants to ensure there will be no roadway along the Indian Run ravine in the future. Mr. Keenan noted that the current Council cannot restrict a future Council from making changes. Ms. Fox responded that the language indicated there remains such a possibility, but residents would never accept this. She wants to ensure it is completely off the table for future consideration. Mr. Stang responded that he does not believe the intent was ever to indicate there would be an extension of this roadway over the Indian Run. There may be in a future model an extension of that, but it is not planned at this time. The ordinance only shows what exists for Rock Cress Parkway today. Mr. McDaniel stated that staff had previously included a shared -use path in this area; there was never an intent to show a road. The intent is to clean this up for clarification. Vice Mayor Amorose Groomes noted that some of the confusion resulted from the map on the City website not being updated. After the discussion occurred, this connection appeared to remain in the plan. There will be a second reading/public hearing at the November 19 Council meeting Ordinance 79-18 Authorizing the City Manager to Execute and Accept a 0.289 -Acre Perpetual Public Utility and Shared -Use Path Easement from the Board of Education of the Dublin School District from the Property Located at 4295 Bright Road for the Public Purpose of Constructing a New Cul-de-sac, Constructing Sanitary Sewer Lines and Water Line Extensions, and a Shared -Use Path. Mayor Peterson introduced the Ordinance. Ms. O'Callaghan stated that the sanitary sewer and waterline extensions to Area 4 and Bright Road cul-de-sac project, and a planned shared -use path connecting the proposed elementary school and MacBeth requires the acquisition of property interests from several property owners, including Dublin City Schools. Dublin City Schools are required at their expense to construct and dedicate an easement for a shared -use path along Bright Road frontage in connection with the development of RECORD OF PROCEEDINGS Minutes of Dublin City Council_ _Meeting BAWIETI B0.MHERT -0PYttIi. MI IO 11m6101 November 5, 2018 Page 15 of 24 this parcel. The City and Schools mutually agreed on the acquisition of the utility easement for the appraised value. The School Board approved this transaction at their last meeting. Staff recommends adoption of this Ordinance at the second reading on November 19. There were no questions. There will be a second reading/public hearing at the November 19 Council meeting. Ordinance 80-18 Authorizing the City Manager to Enter into a Settlement Agreement to Acquire a 0.1270 -Acre Fee Simple Right -of -Way; a 0.9139 -Acre Fee Simple Right -of - Way; a 0.6520 -Acre Permanent Utility Easement; and a 0.0953 -Acre Temporary Construction Easement from Kevin G. Bennington, Mark A. Bryant, Larry D. Clarke and Marc A. Palmer, Successor Co -Trustees of The Duroc Trust, Located at the Southeast Corner of S.R. 161 and Cosgray Road; a 0.0299 -Acre Temporary Construction Easement, from the Same Property Owner, Located on Plain City Road; and a 0.0232 -Acre Temporary Construction Easement, from the Same Property Owner, Located at 7520 Plain City Road, for the Public Purpose of Constructing Roadway Improvements. Mayor Peterson introduced the Ordinance. Mr. Hammersmith stated that the improvement project to construct a roundabout at the intersection of SR161/Post Road/Cosgray Road requires the City to acquire property interests from three parcels owned by the Duroc Trust. Two are located along the north side of SR161 west of Cosgray, and the third is located at the southeast corner of SR161 and Cosgray. The City with input and agreement from the Union County Engineer's office participated in good faith discussions with the owners and have come to mutually agreeable terms for the acquisition of the property interests. Staff recommends approval of the Ordinance at the second reading on November 19. Vice Mayor Amorose Groomes asked if that is part of the corner that is within the City, and will we receive reimbursement from the project partners on this piece? Mr. Hammersmith responded that Union County is responsible for the entire cost of the acquisitions. Vice Mayor Amorose Groomes confirmed that the City will therefore receive full reimbursement. Mr. Hammersmith stated that is correct. There will be a second reading/public hearing at the November 19 Council meeting. Mayor Peterson moved to waive the Council Rules of Order to address Ordinance Nos. 81- 18 through 85-18 together. Ms. Alutto seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Keenan, yes. [The Clerk read the names of the property owners and addresses into the record.] Ordinance 81-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.013 -Acre Temporary Construction Easement from Edwards Avery Road, LLC, Located at 5300 Avery Road, for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public Without Charge. Ordinance 82-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.007 -Acre Temporary Construction Easement from Edmund L. and Donna K. Krohn, Located at 5508 Cara Court, for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public Without Charge. Minutes RECORD OF PROCEEDINGS November 5, 2015 Page 16 of 24 Acquisition of a 0.007 Acre for a Temporary Construction Easement for the Tuttle Crossing Boulevard Extension and Avery Road Improvements (13-013- CIP) project. Ordinance 83-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.036 -Acre Standard Highway Easement and a 0.009 -Acre Temporary Construction Easement from Larry S. Kincaid, Located at 5509 Cara Court for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public Without Charge. Ordinance 84-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.126 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights and a 0.023 - Acre Temporary Easement from Matthew B. Brown, Located at 6228 Rings Road, for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public Without Charge. Ordinance 85-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.0110 -Acre Fee Simple Warranty Deed for Right -of -Way, without Limitation of Existing Access Rights from 1. Larry Fleck, for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public Without Charge. Mayor Peterson introduced the Ordinances. Mr. Hammersmith stated that the Tuttle Crossing Boulevard Extension/Avery Road improvement project requires acquisition of property interests from multiple property owners. The ordinances being considered include properties on Cara Court, Avery Road, Rings Road, and a piece of property in the intersection of Avery Road and Cara Road which was a residual parcel identified in the survey work. The City, through its acquisition agent, has come to mutually agreeable terms with these multiple property owners as detailed in the staff report. Staff recommends adoption of the Ordinances at the second reading/public hearing on November 19. Vice Mayor Amorose Groomes asked how many additional acquisitions will be needed for this project. Mr. Hammersmith responded there are several remaining acquisitions to be done. Ms. Fox stated that there is a tunnel involved, and Council previously discussed not building additional tunnels. There are two intersections involved and a tunnel for only one. What is the reasoning becponhind this location for a tunnel and why not the other? Can the City not be pedestrian friendly absent an underground tunnel? Mr. Hammersmith responded that this was evaluated for the Avery Road/Rings Road/Cara Road intersection. It required more extensive property acquisition to accommodate a tunnel at that location. In the final evaluation, the Tuttle Crossing Boulevard extension intersection with Avery was a better location to separate those pedestrian movements from the vehicular movements. Ms. Fox noted there is pedestrian access at the street crossing. Why both pedestrian access and a tunnel? Mr. Hammersmith responded that it is tied to the federal funding associated with the project. Mr. McDaniel confirmed that is correct. Absent the federal funding, there likely would not be a tunnel. This requirement is tied to the federal funding for the project. There will be a second reading/public hearing at the November 19 Council meeting Minutes RECORD OF PROCEEDINGS November 5, 2018 Page 17 of 24 Ordinance 86-18 Authorizing the City Manager to Execute a Real Estate Purchase Agreement and the Necessary Conveyance Documentation to Acquire a 4.215 Acre, More or Less, Fee Simple Interest from Thomas Family I.P. Mayor Peterson introduced the Ordinance. Ms. Goss provided background, including the development of the Emerald Parkway which established a strong east -west vehicular connection and create opportunity for an economic corridor. With the final extension of Emerald 8, approximately 115 acres of City -controlled land with high visibility on I270 became available for development. Per Council's direction, staff has pursued and requests authorization to proceed with the acquisition of property located at the northeast comer of Emerald Parkway and Riverside Drive. The subject property consists of approximately 4.2155 acres, and the total purchase price is $632,250 or approximately $150,000 per acre. This land valuation is consistent with current market values in the Dublin area. Due to the adjacency of a City -owned parcel, the opportunity exists to preserve the wooded acreage along Riverside Drive; to combine parcels fronting Emerald Parkway to maximize developable acreage; to protect the boundaries of Ferris -Wright Park; and to provide a wooded buffer to the Grandee Cliffs neighborhood to the west. Funds to acquire the parcel will come from the City's General Fund balance, and this request will be incorporated with upcoming legislation to amend the 2018 appropriations. Staff recommends Council proceed with acquisition for economic and municipal purposes. Mr. Reiner asked if this acquisition includes the cave area. Mr. McDaniel responded that he believes this parcel goes into the centerline of the ravine on the north edge. Prior to the next meeting, staff can provide a closer view of that. He does not believe this land extends across the ravine. Ms. Goss shared a view looking east, with a better view of the parcel. Mr. Keenan stated that he believes this does Include the caves. Mr. Reiner stated that a creek runs through the property; is the City acquiring the creek, which is the most beautiful part? Mr. McDaniel responded that he believes this goes to the centerline of that, but he will provide more information. Mr. Reiner noted that he recalls there is an existing tunnel under the road that allows access on dry days to connect the two parkways. It comes out at the creek. Mr. McDaniel stated he has some familiarity with that, but staff will obtain more details. Vice Mayor Amorose Groomes asked where the City's ownership extends to on the parcel to the north. Mr. McDaniel responded that the parcel to the north is owned by Mr. McDowell. He believes the centerline is in the creek. Mayor Peterson stated that traditionally, a creek would separate two farms and the centerpoint of the creek would be the dividing line. Mr. Reiner stated that It would be nice to provide the creek bed and have that as a permanent part of the park. Mr. Keenan recalled that in Ohio, the rules involving a waterway extend ownership to the centerline of the waterway. Mr. McDaniel stated that if the property to the north were to ever develop, there would be significant challenges. One would be the remnants of the Indian mounds on part of that; given the City's requirements for greenspace dedication. If there were a development in the future, the City would likely gamer the riparian corridor as part of that. In discussion, staff has come to the conclusion that the parcel to the north is one that would require, under any development scenario, overcoming a lot of challenges. Ms. De Rosa asked why this would be funded via the General Fund versus Parkland Fund. Ms. Mumma responded that if the land is utilized for economic development purposes, using the Parkland Acquisition Fund would not be appropriate. Ms. De Rosa stated that the plan at this time is therefore that some of the land could be parkland, and some of it commercial. Mr. McDaniel commented that the City had contemplated in previous years the concept of developing that particular parcel. Access to the parcel has been difficult over the years from Emerald Parkway, as such access from Emerald Parkway would significantly reduce Minutes RECORD OF PROCEEDINGS November 5, 2018 Page 18 of 24 its developability. Staff has often contemplated the concept of shared parking between the park and a future development on this property. The East Dublin Civic Association has made their desires well known about what they would consider in this location, and that will be considered in looking at future opportunities for development. Vice Mayor Amorose Groomes asked if any calculation has been done on what the parkland contribution would be on this parcel, and it is adequate to get at least half of the creek donated. Mr. McDaniel responded that he believes that much of the parkland dedication would be focused on whatever portion of the riparian corridor lies on the parcel, as well as the trees. It is a steep incline from Riverside Drive up to the parcel. Considering the wooded portion and the stream corridor itself that would be a significant contribution to park dedication. If the City owns the parcel, we would take measures to protect those areas if we allowed development of this site. Ms. Fox asked if there are any archaeological challenges on this parcel. Mr. McDaniel responded that environmental studies have been done previously on this. In terms of archaeological study, he would need to check on this. Mr. McDaniel stated that the City did not encounter these types of issues in the park development on this side of the Over along Emerald Parkway. Mr. Reiner and Vice Mayor Amorose Groomes stated that there has been a lot of information written and researched about this land and it would be interesting to share it with everyone. Ms. Goss reported in follow-up that in reviewing the lot lines, the creek actually lies in the parcel to the north owned by the McDowell family. The creek would not be part of this acquisition by the City. There will be a second reading/public hearing at the November 19 Council meeting INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 65-18 Authorizing the City Manager to Enter into a Service Agreement with Washington Township for Snow and Ice Removal Services for the Amlin Alleys. Mayor Peterson introduced the Resolution. Ms. O'Callaghan stated that in 2015, Washington Township transitioned to a contracted services based model for services on township roadways. They entered into an agreement with the City to provide snow removal services at the locations referred to as the Amlin alleys off of Rings Road. The City has provided those services since that time. The agreement has expired, and Washington Township and Dublin staff have collaborated on a new service agreement, whereby Dublin will continue to perform those snow and ice removal services for those .5 lane miles of alleys. These alleys are classified as Priority 3 streets, and they are serviced alongside of the other Priority 3 street in the City. Staff recommends approval of the Resolution. Vote on the Resolution: Ms. Alutto, yes; Mr. Keenan, yes; Mayor Peterson, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes. Resolution 66-18 Authorizing the City Manager to Enter into an Agreement with Franklin County Engineer's Office for Bridge Inspection Services within Dublin. Mayor Peterson introduced the Resolution. Ms. O'Callaghan stated that this is another partnership with another governmental entity. Dublin is responsible for the inspection of 53 bridges within its jurisdiction. It is critical and required by law that all of these bridges are thoroughly inspected annually by a qualified person, as defined in the ORC. In the interest of cooperation and efficiency, Dublin and Franklin County Engineer's office staffs have been collaborating on an agreement whereby Franklin County Engineer's office staff will perform the inspections and provide condition rating reports for all the bridges within Dublin's jurisdiction. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Held November 5, 2018 Page 19 of 24 Staff recommends approval of the Resolution. Ms. De Rosa asked who performs the inspections currently. Ms. O'Callaghan responded that the City has been collaborating with Franklin County Engineer's office for the past few years. Prior to that, the City had an inspector on staff who had the specialized training to perform those inspections. When that Inspector retire, there were inspections that needed to be completed that year, and the City reached out to Franklin County for these services. It has worked out well for the City and for Franklin County Engineer's office. At some future point, staff plans to identify an Engineering staff member to obtain this training to do the inspections in house. Ms. De Rosa stated that in anticipation of the completion of a new suspension bridge, will this require a unique or special inspection? Ms. O'Callaghan responded that according to the ORC and the training required, she believes Franklin County Engineer's office staff would be able to inspect that, but a conversation will take place about the best way to handle that bridge inspection work. Vice Mayor Amorose Groomes asked if all of these are vehicular bridges. Ms. O'Callaghan responded that is correct. Vice Mayor Amorose Groomes asked if other bridges in the City are inspected and if that is a separate package outside of this contract. Ms. O'Callaghan responded that the pedestrian bridges are Inspected as well. She will follow-up on how that is accommodated into the inspection cycle. Vote on the Resolution: Mr. Reiner, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes. OTHER • Personnel Code Amendment (Chapter 33) Mr. Rogers noted that per the Code, the process for identifying updates to Council is that unless Council within 30 days of the report amends or disapproves such amendments by resolution of Council or if such amendments are contrary to the Charter, the amendments shall become effective. These amendments include: • The titles of positions as being in the classified service are updated to be in alignment with the changes proposed in the non-union compensation plan amendments. • Inserts Police Corporal into the list of positions required to undergo a one-year probationary period. • It raises the age for initial appointment as a sworn officer to the age of 45 from 35. • It draws a distinction between the repayments of funds expended for certifications or licenses and tuition reimbursement for a degree producing program when an employee terminates employment with the City within one or two years, respectively. Staff recommends the changes be allowed to go into effect as proposed. He offered to respond to questions. Ms. Fox commented regarding the proposed change of the title of "Volunteer Services" to "Outreach and Engagement." The term "outreach" seems to imply a social service. She would suggest considering a different title — perhaps even "Connections and Engagement." Mr. McDaniel responded that staff views the community as changing. The focus on outreach is Intentional. It relates to understanding the needs of the community as those changes occur and connecting them with services. Our community funds significantly the social services agencies within the various counties Dublin lies in. We want to ensure we are leveraging all of those services and educate the community about the availability of those services. The Aging in Place initiative is a good example of the importance of understanding all the services available to the community, how to leverage them and increase awareness of the services. Ms. Fox responded that this was simply a comment. Ms. De Rosa stated it is a fairly common term used often in conjunction with communications in government, in addition to social services. RECORD OF PROCEEDINGS Minutes Held November 5, 2018 Page 20 of 24 Mayor Peterson summarized that if Council takes no action, these amendments will take effect in 30 days. Mr. Rogers clarified that the changes would actually take effect on January 1, 2019 as requested in the memo. Council does have 30 days in which to take any action regarding these changes, per the Personnel Code. Mr. McDaniel added that if Council has any concerns or questions, please contact him or Mr. Rogers. • Technology Advisory Committee Recommendation Mr. McCollough stated that staff is in a position to have many of the excellent resources around the City provided by some counsel to the IT function within the City. He is in support of this advisory committee, which will be structured similarly to other advisory committees. The committee is not expected to have directorial authority, but will advise, keep the City on track — are we moving fast enough and in the right direction. If Council is in agreement with having such an advisory committee, staff requests a motion. Vice Mayor Amorose Groomes asked how many members he envisions being selected to serve. Mr. McCollough has a number of volunteers who are interested in serving on this committee, but the concept is to have a diversity of qualifications, including academia, corporate, subject matter experts in certain technologies. The number was not specified in order to provide leeway. The intent is to have a committee that is similar to other city committees with diverse membership, not too large, from across a diversity of industries. Vice Mayor Amorose Groomes asked which committees across the City is he referencing in terms of similarity. Mr. McCollough responded that he refers to other committees that have existed in the City, perhaps not currently but in the past. Mr. McDaniel noted that Mr. McCollough has had two or three such groups working with him from the community. Several residents had contacted the City about extending Dublink into residential areas, and he engaged that community. He has also had the business community engaged as well as residents who have an interest in technology. This has occurred over the past couple of years. Mr. McDaniel added that he believes it would be appropriate to formalize this a bit more. There were committees in the past, such as the Solid Waste Advisory Committee that worked with the City on refuse and recycling years ago; Tree and Landscape Advisory Commission; Cemetery Commission. These varied in their specific roles and authority. The memo suggests a one-year timeframe for this committee, and that staff would report back at that time about its success. Another example Is the Sustainability Advisory Committee just established with the framework plan. There is a future plan to propose a Data Privacy Committee. Vice Mayor Amorose Groomes stated this is a great idea. There are so many very qualified people in the City In these areas, some work for companies and some do not. She asked how the City would communicate that these opportunities to volunteer are available. She wants to ensure we extend the message in such a way to include others with expertise that are desired for participation. Mr. McCollough responded these are good suggestions. They will find a balance in terms of recruiting the best members, and will report back to Council about the members and meeting dates. Ms. De Rosa stated this is a great idea. Are these meetings open to the public and are these meetings to be scheduled in the evening? What is the format of how this group would function? Mr. McCollough responded he expects these will be evening meetings, but wants the members to have some voice in the format. The idea would be a dialogue with the committee and the City of Dublin about the technology landscape and future projects, and seeking their input. The intent was not to prescribe too much without having the input from the members about their desires for meetings. Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting November 5, 2018 Page 21 of 24 Mr. McDaniel added that the committee will certainly abide by any rules that govern such a group. The goal is to bring people together with staff to create synergy. He wanted to make Council aware that staff is already engaging people in this way, and wants them to support the plan to establish this committee. Mr. McCollough added that the intent is also to expand the ability to advocate in the community by having technologists who are well respected help deliver the message to the other residents. It provides additional credibility to the City's plans. Mayor Peterson moved to authorize the formation of a Technology Advisory Committee. Mr. Reiner seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mr. Keenan, yes. STAFF COMMENTS Mr. McDaniel stated: • A memo was included in the packet regarding the Christmas tree lighting to be held on Thursday, November 29 in Coffman Park. It begins at 5 p.m. and the official tree lighting is at 6:30 p.m. • A memo was included in the packet regarding The Memorial Tournament and the City's investment In this and how the investment is leveraged for economic development and acknowledging volunteers in the community as well as intergovernmental relations. Staff would be happy to have a deeper dialogue about this topic, if Council desires. Mayor Peterson suggested that if Council is okay with this, he and the Vice Mayor would work with staff to discuss the various issues raised and bring back recommendations to Council. It was the consensus of Council that the Mayor and Vice Mayor meet with staff regarding this matter. • Also in the packet was the Auditor of State report. He asked that Ms. Mumma make some comments about the report. Mr. Mumma stated that a copy of the Auditor of State's Financial Health Indicator Report (FHI) for the City's fiscal year ending December 31, 2017. She noted the following: • The Auditor of State created this reporting document in 2016, based on 2015 data and intended to establish 17 different indicators that could help an entity determine if they are experiencing fiscal distress. Using data from an entity's audited financials — in Dublin's case, it is based on the Comprehensive Annual Financial Report information — each indicator is identified as having a positive outlook (green); a cautionary outlook (yellow); or critical outlook (red). • The Auditor's office indicated that no individual FHI is of use in identifying overall fiscal distress. They state that the indicators must be considered together to obtain insights as to whether or not an entity is experiencing signs of fiscal distress. The manner in which these indicators are measured are simply based on numbers input into a system, with no explanation or consideration given to any other information that would impact the outlook positively or negatively. • The City was identified as having two areas of improvement, based on 2017 financials. These were: 1) the unrestricted net position of governmental activities and 2) the unassigned balance of the General Fund. There is a lengthy accounting -based explanation of these two factors in the packet memo. • She focused on the two indicators for the City that received a cautionary outlook. The first was Indicator #7, a change in the General Fund income tax revenue. The City saw a decline in this revenue between 2016 and 2017 of more than one percent, generating a cautionary outlook designation. This decline was due to large employers — Nationwide and Chase — moving out of the City during that time period. • The second one was Indicator #12, Debt Service Expenditures as a percentage of total revenue. A ratio between 12 percent to 15 percent generates a cautionary outlook, and the City received this designation. • What this report does not take into consideration is the portion of the City's State Infrastructure Bank Loan that was taken out by the City on behalf of MORPC for the I270/33 Interchange. Of this $35M SIB loan, $25M is payable by MORPC, Minutes RECORD OF PROCEEDINGS Dublin City Council Meeting Held November 5, 2018 Page 22 of 24 while the remaining $10M plus all interest is payable by the City. While the full loan is reflected on the City's financial statements, the funding for MORPC's portion is never recognized to offset the expenses; those funds never flow through the City. MORPCs funding for this debt payment comes from their federal funds, which the State of Ohio facilitates. It comes through the State and is immediately withheld and paid directly to the SIB program. Therefore, it is never recognized on the City's end as revenue, despite the fact that the City is required to show that expenditure. If that payment were excluded, or if the revenue that MORK receives that debt service were reflected, the Indicator would be below the threshold for a cautionary status. • She added that the City's debt service for the two parking garages in Bridge Park and the associated roadways is essentially covered by a Minimum Service Payment guarantee. In the year that was analyzed by the Auditor of State in 2017, the MSP had not begun yet. The development agreement initiated that payment in 2018. Moving forward, revenue will be available to offset that, further lowering the ratio used by the Auditor of State for comparison. • Especially for the debt indicator, the Auditor of State Indicates that many times local leaders make conscientious decisions that may — because the FHI report is an automated process — trigger an Indicator as having a critical or cautionary outlook. Those decisions are purposeful and typically not indicative of a problem, as is the case in the debt for the two garages. • Staff will post this report on the website in an effort to be transparent, together with the memo provided to Council for residents to review. COUNCIL COMMITTEE REPORTS Community Development Committee Mr. Reiner, Chair reported that some members of City Council and the Planning and Zoning Commission toured other developments in the Columbus area on Friday. He asked those who participated to comment. Ms. De Rosa stated that they saw a lot in six hours, and visited several communities. They had the opportunity to speak with staff in some of those communities. She is aware of all of the development activity in Central Ohio, but to see the amount of creative development in the suburbs around Dublin — and including Dublin — was eye opening for her. Nearly every community has development in process. The tour participants learned that these communities look to Dublin, and Dublin looks to them as the lifestyles and business needs change. The diversity in the approach to solving problems was also very interesting and well worth the discussion. In speaking with some of the City staff who participated in the tour and conversations, it Is interesting to learn about the types of relationships that are now happening between cities and corporations, and cities and other communities than happened a few years ago, and what they believe will be their future housing and corporate environments. It was illuminating and useful for everyone to consider. She thanked staff for organizing this tour. She is glad to take the opportunity as a Council to learn from Dublin's neighbors. An invitation was extended for these communities to spend some time in Dublin to share information as well. Ms. Fox stated that she was interested to see how each entity approached attracting people into their communities — and businesses and millennials. She found a common thread is that the communities looked at development holistically, but they are also utilizing and promoting what they consider a "spine" of greenspace that occurs in each of the communities visited. In the suburbs, corporations and workers want to have a space in the natural environment to go to for relaxation. She views this as a challenge for Dublin and believes there is the opportunity for a beautiful span of greenspace including bicycle and pedestrian transit that would extend from Rings all the way to Sawmill. She appreciated the informal opportunity to interact with staff and brainstorm. She thanked staff for organizing the tour. Mr. Reiner thanked staff for a great tour. All of the important locations were included, and Council and the Commission had an opportunity to view the kind of buildings that they would support in Dublin. It was very helpful and should help to streamline the process for both residential and commercial development. In one community, the City identified a parcel of land to be used for commercial, enhancing the tax base. The result Minutes RECORD OF PROCEEDINGS November 5, 2018 Page 23 of 24 was it brought 5,000 jobs to the area. They had a very well thought out plan and provided copies of it to the tour participants. There is a lot to learn from how other cities do things. One of the City Council visits out of state resulted in the concept of Bridge Street. He supports all of the comments made by his colleagues. The tour was very worthwhile. Planning and Zoning Commission Ms. Fox, Planning and Zoning Commission representative reported the Commission talked about developing a formal education program for Commission members, utilizing legal and consultants and perhaps some web -based educational opportunities that Commission members can take advantage of in their free time. They anticipate forwarding to Council in the future some good ideas for a formalized education program for Commission members. Administrative Committee Vice Mayor Amorose Groomes, Chair, stated that the Committee reviewed their portions of the 2019 Proposed Operating Budget on October 29. At the end of the Operating Budget reviews by the committees, it will be helpful for Council as a whole to evaluate the process and determine if Council desires any changes moving forward or if there is satisfaction with this committee format. Finance Committee Mr. Keenan, Chair, stated that the Committee will meet on Wednesday, November 7 to review its designated portions of the 2019 Operating Budget. There will be a Finance Committee of the Whole meeting on Wednesday, November 14 for an overall review of the proposed 2019 operating budget. COTA Ms. De Rosa, COTA representative, stated that it is interesting to watch the COTA ridership continue to grow at the same time that bus transportation across the nation is declining. Much of the development Council viewed on its recent tour were designed around mobility needs. Mobility is also important for the Aging in Place program. Increasingly, the use of individual vehicles for transportation is becoming less desirable -- both from a planning and a user perspective. COTA is ahead of the curve, as evidenced with its partnerships with corporations. Dublin Community Foundation Vice Mayor Amorose Groomes, representative, stated that the Foundation reviewed a second round of grant requests this past week. When available, she will provide a list of the grant award recipients to Council. MORPC Vice Mayor Amorose Groomes, representative, stated: 1. She attended the MORPC Summit on Sustainability on October 25. It was quite well done. She believes that a method used at that summit might be a good idea for Dublin's State of the City — the use of PechaKucha presentations. PechaKucha is a Japanese word meaning "chit chat." Essentially, it is a presentation style in which 20 slides are shown for 20 seconds each (6 minutes and 20 seconds). It was a good method to present a lot of material concisely and topically. She was quite impressed and would challenge staff to find a way in which to utilize that presentation style. 2. The MORPC Executive Committee met November I and concluded the annual assessment of the executive directors. Great things are happening with MORPC! LUC Regional Planning Commission and US33 Corridor Group Ms. De Rosa, representative, stated that the work on creating a zoning overlay along the Corridor continues to proceed. The formal review of the plan will be presented on November 12 at the Jerome Township administrative building. We are seeing a coordinated overlay from a residential and technology buildout. RECORD OF PROCEEDINGS Minutes of Dublin City Council _ Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held November 5, 2018 Page 24 of 24 Dublin Arts Council Mr. Reiner, representative, stated that there will be a new art exhibit on Color Therapy with an opening reception on Tuesday, November 13 from 6-8 p.m. The exhibits are enjoyable. He highly recommends Council members take time to attend the opening and the exhibit. Dublin Board of Education Ms. Alutto, representative, stated that the Board met last week, and there was significant discussion regarding the School levy, an issue on the ballot being considered by voters at tomorrow's election on November 6. She encourages everyone to vote! COUNCIL ROUNDTABLE Ms. De Rosa thanked Mr. Hammersmith, Ms. O'Callaghan and staff for the new traffic signal at Post and Hyland Croy Roads. Mr. Keenan stated that the bridge under Click Road is dry and working well. He has heard positive feedback. He appreciates staff's efforts in accomplishing that project. Mayor Peterson stated: 1. The "Real Men Wear Pink" campaign has been completed and the results exceeded the $100,000 fundraising goal, bringing in a total of $124,911 in donations. Approximately two weeks ago, he received a call from Ms. Richison offering her assistance to his efforts. As a result, he rose from 33rd place to 4 t place in donations. They accomplished their goal for a worthy cause. 2. Reiterated Ms. Alutto's comments, stating that everyone not only has a right to vote, but an obligation to v9w— and encouraged all to vote tomorrow! ADJOURNMENT Theyh�eting was adjournedat$:35 p.m. Magor — PresidiM Office Clerk of Council