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HomeMy WebLinkAbout11-19-2018 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 19, 2018 CALL TO ORDER Mayor Peterson called the Monday, November 19, 2018 Regular Meeting of Dublin City Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Ms. Alutto, Ms. De Rosa, Ms. Fox, Mr. Keenan and Mr. Reiner. Vice Mayor Amorose Groomes was absent (excused). Form 6101 Staff members present were Mr. McDaniel, Ms. Readier, Ms. Mumma, Ms. Crandall, Ms. O'Callaghan, Mr. Earman, Mr. Rogers, Chief von Eckartsberg, Mr. McCollough, Mr. Stiffler, Ms. Richison, Mr. Hammersmith, Mr. Papsidero, Ms. Burness, Ms. Kennedy, Mr. O'Brien, Mr. Plouck and Mr. Dearth. PLEDGE OF ALLEGIANCE Mr. Reiner led the Pledge of Allegiance. SPECIAL PRESENTATION • Overview of Northwest 33 Corridor Council of Governments/US33 Corridor - Eric Phillips, Union County -Marysville Economic Development Mr. McDaniel introduced Eric Phillips, Director of Economic Development for both Union County and Marysville. He also works for the Chamber, is President of the Union County Port Authority, and serves on the Board of the Northwest 33 Council of Governments. He recently presented an overview of the US33 Corridor efforts during the joint Chamber meeting between Dublin and Union County. He asked that Mr. Phillips present this information tonight to share with Dublin residents. Mr. Phillips noted that these efforts began in 2016. He shared an area map that depicts the 35 -mile stretch of the Corridor from Dublin to East Liberty. It involves three counties and houses 70 automotive companies along the corridor — from R&D to manufacturing. Fifteen percent of the workforce in this corridor are dedicated to research and development. • The Transportation Research Center (TRC) and SmartColumbus are "bookends" to this area. TRC is the largest independent proving grounds for the automotive sector in the U.S. They handle 800 customers per year, ranging from original equipment manufacturers (OEMs) to their suppliers and many others engaged in R&D. Forty percent of the TRC campus is in Union County, and the remaining 60 percent is in Logan County to the northwest. He shared an overview of the track. On the campus, they are building a 540 -acre Smart Center, which will be the largest smart mobility testing and proving grounds in the nation once completed in 2020. Closed testing can be accommodated at the TRC, open road testing along US33, and the OSU Center for Automotive Research and SmartColumbus are engaged in other aspects of this. • He noted that the TRC campus includes an Impact Laboratory, which is the research and test laboratory for the National Highway Traffic Safety Administration. • The corridor project evolution was initiated in 2014-2015 when a collaborative group was formed to explore development issues along US33. This group included Marysville, Union County, Dublin, Jerome Township and Millcreek Township. There were three main issues -discussed -- economic development; infrastructure and land use; and how the parties could partner along the corridor. They estimate 30,000 people will locate in this corridor over the next 20-30 years. How the corridor grows is very important. • This evolved into a fiber project to ensure fiber connectivity along the US33 corridor. The effort was to extend Dublink up the 33 corridor to enhance economic development potential. • Soon after, OSU came forward with the concept of improving mobility for all Ohioans and wanted this to be a test corridor. TRC is managed and operated by OSU. This quickly evolved into a Smart Mobility project. RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 19, 2018 Page 2 of 15 • ODOT was then engaged and expressed willingness to invest in the fiber construction. • Then the Northwest 33 Council of Governments was created. • In October of 2016, the USDOT awarded $5.9 million in grant monies to the 33 Smart Mobility Corridor. It was determined to be the only example of a rural to exurban to suburban to urban setting grant application. All of the other applications were for major metro areas. USDOT was excited about the opportunity to provide a grant for the range of land uses along this corridor. • In 2017, the fiber was constructed along US33. • The goals for the grant are: o Public safety — reduce congestion, improve safety and access to employment. o Smart infrastructure — installing smart mobility infrastructure and systems management to improve the intelligence of the infrastructure as well as the vehicles we drive. Data collection and commercialization are part of that. o Autonomous Vehicle/Connected Vehicle testing — creating a "playground" for the Smart Mobility sector. Doing AV/CV testing along this corridor. o Improve connectivity — install fiber along US33 to assist businesses along the corridor. Direct connectivity to education systems through OAR. o Economic development — growing the automotive sector by creating an ecosystem that supports their growth; attract new companies to the corridor; retain businesses; develop global partnerships. Investment Nearly $93 million has been invested in this infrastructure. Honda is a $2.7 million partner. Over $500 million has been invested in the last three years in the automotive sector along this corridor. Of this, $125 million is the Honda wind tunnel that is under construction. It will be the most advanced in North America once completed. Currently, vehicles are shipped to Europe for this testing. Form 6101 NW 33 Council of Governments (COG) The COG consists of members Dublin, Marysville, Union County and the Marysville -Union County Port Authority; the COG partners are ODOT/Drive Ohio, Federal Highway Administration, US Department of Transportation, Honda, Battelle, TRC, OSU, Logan County and Smart Columbus. These partners are at the table because they want to make a difference in the future of the corridor. The COG also includes six committees. Columbus Region Smart Mobility Ecosystem This system is bookended by the TRC on the northwest and by Smart Columbus on the southeast. In between are Connected Dublin and Connected Marysville. This includes 35 miles of Smart Mobility infrastructure; 432 strands of fiber; 94 roadside units, 62 along US33 and 32 at various intersections which allow for the vehicle to infrastructure and vehicle to vehicle communication; and 1,200 on board units. The Smart Mobility Corridor project will allow closed and open testing in all weather conditions in rural, exurban and urban environments. This includes the 540 -acre Smart Center at the TRC. There is also a Smart Belt Coalition effort to connect Ohio, Pennsylvania and Michigan — a partnership to improve connectivity with Smart infrastructure in all three states. Regional Connected Vehicle Environment (CVE) There will be 179 connected intersections in total — 147 in Columbus, 21 in Marysville and over five in Dublin. There will be 3,000 on board units connected in the Columbus Region by 2020 — 1,800 in Columbus and 1,200 in Marysville/US33. The signals at the intersections will be able to communicate with the vehicles. The on board units are basically a dedicated short-range communication (DSRC). The infrastructure will also have units that allow communication back and forth. Connected Dublin This involves Smart intersections at Avery-MuirField, SR161/Riverside Drive Roundabout and smart parking at Bridge Park East. Connected Marysville This includes 27 signals with DSRCs. This project was initiated by Honda to have an environment where these could be tested. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 19, 2018 Page 3 of 15 Form 6101 On October 4, Governor Kasich and Honda announced the world's smartest intersection at Main and Fifth Streets in Uptown Marysville. [He shared a brief video.] Honda has been a key partner in all of this. There are 26 Japanese companies in Dublin, and 21 in Union County. There are 150 Japanese companies in the Columbus region, and they are all very committed to the region. Unmanned Aircraft Systems (UAS) Testing There is a three-year partnership with DriveOhio's UAS Center and the OSU College of Engineering. This is the first corridor in Ohio identified for the testing of UAS. The UAS tests range from agricultural to Smart infrastructure and Smart Mobility testing. Planned Connected Vehicle Applications For messaging in the vehicle, there are lane departure warnings; crash avoidance; and adaptive cruise control. In the future, more applications will be available including pedestrian crosswalk warning, road weather sensor system, curve speed warning at interchange ramps, reduce speed zone warning/lane closure, red light violation warning, ramp wrong way warning, signal phasing and timing, and potential for railroad crossing warnings. He noted that 40 percent of all crashes occur at intersections. In 2016, nearly 40,000 people died in motor vehicle crashes and 94 percent of those serious crashes are due to human error. These applications will go a long way toward improving safety. Eras of Vehicle Safety Improvement He reviewed the improvements made since 1950, noting that in the next five years there will be significant safety improvements compared with the last 56 years. He noted that the V2V and V2I vehicle technology could address 80 percent of the crash scenarios. V2I technology alone could reduce 26 percent of all target crashes annually. Left Turn Assist and Intersection Movement Assist could prevent 592,000 crashes and save 1,083 lives per year. Future Project Timeline In 2018, construction begins on the redundant loop of fiber along Industrial Parkway. The systems engineering will be completed. TRC begins construction of the SMART Center for completion in 2019. This year, they hired Michael Baker and Alton Crestech to be the project manager, and they have done a great job. In the future, they hope to have the statewide data exchange completed in 2019; the on board units and DSRCs will be installed; and in early 2020 they hope to have a fully operational system for testing of autonomous and connected vehicles. The hope is that the federal government will require that all new vehicles in 2021 will be required to have DSRC equipment, avoiding the need for after -market installs of on board units in vehicles. The challenge is to stay ahead of this innovative disruptive technology — to be a worldwide leader in this technology going forward. He thanked Ms. O'Callaghan, Ms. Goss and Mr. McCollough for their leadership and for serving on the various committees. He offered to respond to questions. Mr. McDaniel added that this has been a great partnership along the US 33 Corridor. He recognized Eric Richter, former Union County Administrator and now Washington Township Administrator for his work on setting up the COG. He acknowledged all of the people involved in all aspects of this project, including the various staff members who supported this. He added that the early efforts of Council Member Keenan and former Mayor and Council Member Lecklider were instrumental in this partnership. He acknowledged Council Members De Rosa and Fox for their active engagement in this process. Ms. Fox asked Mr. Phillips to share the digital presentation with Council members via e- mail. This is great information to share with residents. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA Mayor Peterson asked if there were any requests for removal of an item from the Consent Agenda. Hearing none, he moved approval of the one Consent Agenda item: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held November 19, 2018 Page 4 of 15 • Approval of Minutes of November 5, 2018 Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 74-18 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31,2019m Ms. Mumma noted that an addendum packet was sent to Council on Friday afternoon that included the revised 2019 operating budget, incorporating all of the items discussed at the Finance Committee of the Whole meeting on November 14. Also included was a memo summarizing the four key changes made to the budget. Staff is available to respond to any questions and recommends approval of the budget tonight. Ms. De Rosa thanked staff for the many hours devoted to reviewing the proposed budget at a variety of levels. As the community and the .City have evolved, it is interesting that the City continues to update its policies for what will soon be a city of 50,000 residents. She understands that it has been the practice and policy of the City for some period of time to have a conservative approach to the budget, and she appreciates that. An opportunity for Council moving forward is to consider what those policies and practices might look like as it relates to conservatism around that particular budget. While it has been the City's practice for several years to take a modest look at revenues, which is again part of the policy this year, it has also been the City's practice to have an expense budget that exceeds that revenue budget. It has then been the hard work and reliance upon how the staff spends and manages that budget to actually keep the City under budget. Moving forward, in 2018, due to a variety of things such as real estate acquisitions, the City will actually have a budget for the first time where those expenses exceed the revenues, correct? Ms. Mumma agreed that is what is projected. Ms. De Rosa stated that next year, the operating budget expenses related to salaries, benefits, etc. will be 3-4 percent higher than the operating budget in 2018. Therefore, when Council considers what it means to have a conservative budget — which is an important policy of the City — what will the budget need to look like when expenses continue to grow, the City continues to grow and revenues remain flat year over year? She is supportive of the work and of the policies. As Vice Mayor Amorose Groomes mentioned previously, in February's Council retreat, Council will be considering a number of City policies — IT security, economic development, etc. — and it will behoove Council to look at what policies at the Council level need to be considered to ensure the conservatism and environment desired. That is an important caveat, because the budget that Council will approve tonight has expenditures of $2.8 million over the projected revenue budget for the year. It will be an important consideration for this Council going forward. Mr. Keenan thanked staff for their due diligence in preparing the budget documents. He is very proud of what has been done over the last 14 years he has served on Council. The most recent bond ratings received from Moody's, S&P and Fitch — all of which gave Dublin their highest rating — speak very well of how the finances have been handled in the past and especially in the most recent past and going forward. There are many City projects underway in the last couple of years, which have not impacted the ratings. He is not overly concerned with the status of the City's finances in terms of this budget cycle. He thanked everyone for their hard work in reviewing the budget. Ms. Alutto thanked staff for being so responsive and for the time invested in the various workshops. It is important to remember that the budget is the most critical policy document, strategy document and operational document that Council reviews and approves each year. It is Council's responsibility to ensure that the City Manager and staff understand the strategic direction Council desires for the City. The budget is the implementation of that strategic direction. It is a worthwhile idea to revisit the comments and how the budget is structured and what the process may be — she is very open to RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Held November 19, 2018 Page 5 of 15 Form 6101 doing so. The questions this year were excellent and she appreciated the discourse. She looks forward to what Council decides to do in terms of a process in the coming year. Mayor Peterson echoed the comments, noting that the volume of information in the budget and the underlying documents is staggering. He thanked staff for their work in assembling this budget. He also complimented City Council members for their dedication to a very thorough review of the budget, which included committee meetings in the daytime hours. Mr. Reiner agreed with Mr. Keenan that the expenditures for this year and next were fully considered. The Bridge Park development, the unification of Dublin with the pedestrian bridge — constitutes a whole new downtown Dublin, and this expense was anticipated over the years. He appreciates staff's efforts in providing all of the responses to questions and Council's time invested in this budget review. The cash flow discussions were good, but the major changes in the City in terms of capital expenditures has impacted the budgets and these projects were totally anticipated. The investments were very intentional and will make Dublin a very special place. Ms. Fox thanked staff for the work and time invested in this review process. Citizens look to Council to review the budget with a fiscally conservative eye. Government needs to take all steps necessary to ensure transparency. Dublin citizens love their City and are always looking to understand better how the monies are spent. It is important to be able to follow the steps to assure them that the City is fiscally conservative, that we are constantly looking to improve our efficiencies, our security with IT, to make sure we provide all services in the most efficient and fiscally responsible manner. It is a complex budget and it is important that citizens understand that Council reviews the budget thoroughly each year. The questions are ones any citizen would want to be asked. She applauds staff for responding to the multiple questions Council has raised. Ms. Mumma noted that the City's new "Popular Annual Financial Report" (PAFR) for 2017 was just rolled out electronically on the City's website. The purpose of this PAFR is to condense the Comprehensive Annual Financial Report into 6-8 pages with charts and graphics. It is an easy to read document, and she encouraged everyone to review this on the website. Vote on the Ordinance: Mr. Keenan, yes; Ms. Fox, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Mr. Reiner, yes. Ordinance 75-18 Amending Various Sections of Ordinance 15-17 (Compensation Plan for Non - Union Personnel), Mr. Rogers stated this is a companion ordinance to the operating budget Council has now approved. There are no changes to the ordinance since the first reading on November 5. Staff recommends approval. Ms. Fox asked about double-time pay eligibility of non -permanent and temporary employees when working a second day of their typical days off. She asked for clarification about non -permanent temporary employees who work nine months of the year and their eligibility for double-time pay in such a circumstance. Mr. Rogers responded there are a number of these employees who work a good portion of the year. None of them exceed the nine months, and there is a limit on the number of hours they can work, which is capped at 1,560 hours per year. Much of that relates to the Affordable Care Act and the requirement to provide benefits for an employee who works over this threshold of hours. Ms. Fox stated that the non -permanent employees work a 40 -hour week, but are not eligible for double-time pay if they work both of their days off. Is that correct? Mr. Rogers responded affirmatively. Ms. Fox stated she has a concern with that. If someone works a 40 -hour work week — even if in a temporary employee status — that individual is still working double-time. The permanent employees working this schedule would receive double-time pay for that seventh day. Is this a change to the practice? ED I NGS RECORD OF PROCECE Minutes of ___. Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Meeting Form 6101 Held November 19, 2018 Page 6 of 15 Mr. Rogers responded this has been the City's past practice — not to pay double-time to non -permanent employees. Much of this resulted from union contracts where those groups had negotiated for double-time pay for the permanent employees who work in those bargaining units. In order to be consistent across the permanent workforce, this provision was added for non-union permanent employees some years ago. It was viewed as an added benefit for the permanent workforce who worked year round. All three bargaining unit contracts have this provision. Working the second day of their normal days off results in double-time pay for that 7t" day. The sixth day is paid time and a half. The three contracts are slightly different in how these provisions are worded. The intent is that for those who work both of their regular days off, the second regular day off is double-time pay. Ms. Fox stated that if it is for a non -permanent employee who works just three months per year, she understands. But for non -permanent employees who work the majority of the year, working side-by-side with permanent employees for similar hours — and called in to work both of their days off — they are not receiving that same hourly pay. Mr. Rogers responded that Council could certainly direct a change in policy or practice, if they desire. He would need to draft a separate ordinance from what is before Council tonight to make this change. Mr. McDaniel clarified these non -permanent employees are capped at working for nine months and do not receive the same level of pay as the permanent employees receive. If this is a policy issue Council wants to discuss, he can put this on the list for their consideration. Staff has discussed to some degree having benefit packages, etc. for the non -permanent employees as well. That is something that has not been acted upon. He would like to have a conversation with Council about these items. Ms. Fox responded that it is not about benefit packages. It seems the City is using more and more seasonal and contractual employees. To attract people to work in Dublin, working alongside permanent employees, it may make sense to compensate them for working a seven-day work week as well. Mr. McDaniel stated that the City is not using more seasonal workers; two budget cycles ago, the City converted two seasonal employees to full-time positions in divisions. The City tries to maintain a balance of full-time and seasonal workers. If Council wants to have another discussion about benefits to other than full-time staff, that can occur. Mr. Keenan stated that when full-time positions become available, they often are filled from the seasonal list. Supervisors have had the opportunity in the field to see how they perform. Mr. McDaniel added that the recruiting pool is from the seasonal employees. The City invests heavily in training for these seasonal employees. Mr. McDaniel stated that in regard to part-time or seasonal employees, it is rare to have someone work a seventh day in a week. Perhaps that would occur for the Irish Festival, but that is not common throughout the year. Ms. Fox asked that this topic be added to Council's policy discussions in 2019. Vote on the Ordinance: Mr. Reiner, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Ms. Fox, yes; Ms. Alutto, yes. Ordinance 76-18 Accepting the Updated Estimated Average Per Acre Value of Land for Park Fees in Lieu of Land Dedication. Mr. McDaniel stated that at the last reading, there was discussion relative to the appraisal that was conducted in support of the ordinance. Staff has determined that the appraisal was conducted in accordance with Section 152.086C of the Subdivision Regulations. Therefore, staff is recommending passage of this ordinance tonight. However, staff is also recommending that the policy and regulations related to this section be brought back either to Council as a whole or to the Community Development Committee in terms of considering a modification of those regulations. There is no development project in the pipeline at this time that would result in loss of potential funds related to park fees. Staff's intent would be to complete this review by the end of the first quarter. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held November 19, 2018 Meeting Page 7 of 15 Form 6101 Mayor Peterson stated that this item was discussed at the agenda review meeting, and the City has clearly outgrown the existing policy. There are portions of the community where the per acre land value is exponentially higher than an appraisal for farmland at the western border. He agrees with referral to the Community Development Committee and having this addressed as quickly as possible. Mayor Peterson moved to refer this matter to the Community Development Committee for further review of the policy associated with Section 152.086C of the Subdivision Regulations. Ms. Alutto seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Mr. Keenan, yes. Mayor Peterson asked for confirmation that Ordinance 76-18 must be passed in accordance with the requirements of the Subdivision Regulations. Mr. McDaniel responded there is a timing issue, as the Code requires this be updated every two years and it is due for update for the period of 2019 and 2020. Mayor Peterson summarized that the ordinance can therefore be approved to enact the updated land value for 2019 and 2020, and the policy and ordinance can later be amended, if necessary. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson, yes. Mr. Reiner asked staff to notify the Committee when the information is ready for review so that a meeting can be scheduled. Ordinance 77-18 Amending Figure 153.061-A to Address Street Connections based on Recent Developments within the Bridge Street District and Analysis of the District Transportation Plan. (Case 18-053ADMC) Mr. Papsidero stated that a memo was included in the packet that responded to questions raised at the first reading. He offered to respond to any further questions regarding alleys or service drives. Staff recommends approval of this Code amendment. Ms. De Rosa asked if changes were made to the exhibits, based on the discussion. Mr. Papsidero responded staff did not do so. Ms. De Rosa asked what staff reviewed after the previous discussion. Mr. Keenan responded that there was some confusion on the maps and how they were identified as existing and proposed. Ms. Fox stated that there was discussion about the alleys and streets not being noted. What was the outcome of the follow-up on those comments? Mr. Papsidero responded that the Code references service streets and alleys. As noted in the memo, the Design Guidelines being brought forward to Council will speak to this issue in depth. Including them in the map is not recommended, because they are very site specific relative to a very specific development. Placing them on the map would be very arbitrary and would not necessarily reflect the reality as a block may be created in the future. It seemed the best option is to go in depth in the Guidelines on this topic. Ms. Fox stated this is a good point. It likely does belong in the Guidelines. When plans come before PZC, there are three or four paragraphs in the Code that address alleys and streets. But they don't really speak to when to utilize those, when is the most appropriate time to utilize those, and what the criteria would be to encourage those. It does speak to reducing vehicular compromise when it comes to pedestrians and driveways. She hopes that ways can be found to incorporate alleys and service streets into the Guidelines. These will help with loading, service, and pedestrian access. Without guidelines, the PZC does not really consider how these can be utilized. Mr. Papsidero stated that staff will ensure these are addressed in the Guidelines. Vote on the Ordinance: Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 19, 2018 Page 8 of 15 Form 6101 Ordinance 78-18 Amending the Thoroughfare Plan Map in the Community Plan to Address Street Connections Based on Recent Developments within the Bridge Street District and Analysis of the District Transportation Plan. (Case #18-051ADM) There were no questions from Council. Vote on the Ordinance: Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes. Ordinance 79-18 Authorizing the City Manager to Execute and Accept a 0.289 -Acre Perpetual Public Utility and Shared -Use Path Easement from the Board of Education of the Dublin School District from the Property Located at 4295 Bright Road for the Public Purpose of Constructing a New Cul-de-sac, Constructing Sanitary Sewer Lines and Water Line Extensions, and a Shared -Use Path, Ms. O'Callaghan stated there are no changes since the first reading. There were no questions. Vote on the Ordinance: Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Peterson, yes. Ordinance 80-18 Authorizing the City Manager to Enter into a Settlement Agreement to Acquire a 0.1270 -Acre Fee Simple Right -of -Way; a 0.9139 -Acre Fee Simple Right -of - Way; a 0.6520 -Acre Permanent Utility Easement; and a 0.0953 -Acre Temporary Construction Easement from Kevin G. Bennington, Mark A. Bryant, Larry D. Clarke and Marc A. Palmer, Successor Co -Trustees of The Duroc Trust, Located at the Southeast Corner of S.R. 161 and Cosgray Road; a 0.0299 -Acre Temporary Construction Easement, from the Same Property Owner, Located on Plain City Road; and a 0.0232 -Acre Temporary Construction Easement, from the Same Property Owner, Located at 7520 Plain City Road, for the Public Purpose of Constructing Roadway Improvements. Mr. Hammersmith offered to respond to any questions. There are no changes since the first reading. There were no questions. Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Mayor Peterson, yes. Mayor Peterson moved to waive the Council Rules of Order to address Ordinance Nos. 81- 18 through 85-18 together. Ms. Alutto seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Keenan, yes. [The Clerk read the property owner names and addresses into the record.] Ordinance 81-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.013 -Acre Temporary Construction Easement from Edwards Avery Road, LLC, Located at 5300 Avery Road, for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public Without Charge, Ordinance 82-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.007 -Acre Temporary Construction Easement from Edmund L. and Donna K. Krohn, Located at 5508 Cara Court, for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public Without Charge, Ordinance 83-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.036 -Acre Standard Highway Easement and a 0.009 -Acre Temporary Construction Easement from Larry S. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held November 19, 2018 Page 9 of 15 Kincaid, Located at 5509 Cara Court for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public Without Charge, Ordinance 84-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.126 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights and a 0.023 - Acre Temporary Easement from Matthew B: Brown, Located at 6228 Rings Road, for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public Without Charge, Ordinance 85-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.0110 -Acre Fee Simple Warranty Deed for Right -of -Way, without Limitation of Existing Access Rights from J. Larry Fleck, for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public Without Charge, Mr. Hammersmith stated a question arose at the last hearing about the total number of parcels for which legislation is necessary for this project. There are 21 parcels resolved and 24 parcels not yet resolved for a total of 55 parcels. Legislation will be brought forward at future meetings for the remaining 24 parcels. Staff recommends adoption of Ordinance Nos. 81-18 through 85-18. Vote on Ordinances Nos. 81-18 through 85-18: Ms. Alutto, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Peterson, yes; Ms. De Rosa, yes. Ordinance 86-18 Authorizing the City Manager to Execute a Real Estate Purchase Agreement and the Necessary Conveyance Documentation to Acquire a 4.215 Acre, More or Less, Fee Simple Interest from Thomas Family LP, Mr. McDaniel stated there are no changes to the ordinance since first reading. At the last hearing, there were questions about the exact northern boundary of the parcel relative to the centerline of the ditch. He shared a graphic that depicted the northern boundary. Staff recommends approval of the Ordinance. Mr. Reiner stated that it appears from the graphic that this acquisition does not include the most interesting portion of the parcel, given the depiction of the actual northern boundary. Is there any way this acquisition can be expanded to include the ditch? Mr. McDaniel responded that the initial conversation about this property was and continues to be about the potential commercial development of this property in that it lies adjacent to the parcel to the east owned by the City of Dublin. The City has always had an interest in the other area along the creek or drainage ditch there, given its unique features. That property to the north belongs to Mr. McDowell. Staff can certainly approach Mr. McDowell about this matter. But as shared in the past, should that northern parcel ever develop, the City's greenspace ordinance would provide the ability over time to have control over that creek/ditch area, as well as the Indian mounds and remains on the property. Staff can certainly determine if Mr. McDowell would be interested in such discussion. Mr. Reiner stated that the riparian corridor is the most interesting aspect of the land, but he does understand the parcel is being secured for commercial development. He would be interested in knowing whether Mr. McDowell would be interested in selling that portion of the northern parcel. Mr. Keenan noted that Mr. McDowell has held parcels of land in the City for many years, including a large site across from the Field of Corn. Mr. Reiner stated that the northern parcel includes caves and was clearly utilized by the Native American tribes who lived on the property. Perhaps in the future, a passageway for pedestrians under the roadway could be possible. Mr. McDaniel added that there are areas in this Thomas property acreage that would be preserved, including a significant tree stand, part of the riparian corridor, and the City RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 19, 2018 Page 10 of 15 Form 6101 would not develop the entire four acres of land. This is a critical location relative to land already owned by the City and has a view shed from I-270. Ms. Fox stated that the contract indicates the intended use was commercial and/or parkland. In terms of the discussion by Council about fee in lieu of land donation, this land cost is $150,,000 per acre. Mr. McDaniel responded that it will likely be a combination of parkland and commercial development. Vote on the Ordinance: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 87-18 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2018, Mayor Peterson introduced the Ordinance. Mr. Stiffler stated that a memo providing details on the recommended amendments to the appropriations was included with the Ordinance. Staff recommends approval at the second reading/public hearing on December 3. He offered to respond to questions. Ms. De Rosa asked for the breakdown of the operating expenses and capital expenses requested in these amendments. If staff could provide that prior to the second reading, it would be helpful. Mr. Stiffler agreed to do so. There will be a second reading/public hearing on December 3, 2018. Ordinance 88-18 Establishing Appropriations Based on the 2019 Operating Budget of the City of Dublin. Mayor Peterson introduced the Ordinance. Ms. Mumma noted that a revised appropriation ordinance was distributed on the dais tonight, based on the revised 2019 operating budget approved tonight. The timing of the final budget workshop did not accommodate the updated version of this ordinance being in the meeting packet. This appropriations ordinance matches the budget approved tonight. Staff recommends approval at the second reading/public hearing on December 3. There will be a second reading/public hearing on December 3, 2018. INTRODUCTION/ PUBLIC HEARING — RESOLUTIONS Resolution 67-18 Requesting the Delaware, Franklin and Union County Auditors to Draw Money that May be in the County Treasuries and to Issue a. Draft to the Director of Finance of the City of Dublin for any Money that May be in the Accounts for the City of Dublin. Mayor Peterson introduced the Resolution. Ms. Mumma noted this is a routine legislative item brought forward at this time each year in order to have an advance on the property tax dollars the county auditors distribute to the City. Receiving those dollars earlier allows the City to use them and earn the interest from investing them. Vote on the Resolution: Ms. Fox, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mr. Keenan, yes; Mr. Reiner, yes. Resolution 68-18 Authorizing the City Manager to Enter into a Contract for Public Health Services for 2019 with the Board of Health of the Franklin County General Health District. Mayor Peterson introduced the Resolution. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 19, 2018 Page 11 of 15 Form 6101 Mr. McDaniel stated that this relates to the City's health services contract for 2019. It does not include mosquito control. The cost for the 2019 contract is $417,,585, and this amount is included in the 2019 operating budget. Staff recommends Council approve the Resolution. Mr. Keenan commented that the City would have the ability to form its own health department, if desired. It is, however, very expensive to do, based on some previous research. Ms. Fox noted that she is very impressed with the amount of services provided for the funding, and the Franklin County Board of Health can likely provide the services more efficiently based on the number of cities they serve. Vote on the Resolution: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes. Resolution 69-18 Accepting the Lowest and Best Bid for the Dublin Arts Council Entry Plaza Improvements. Mayor Peterson introduced the Resolution. Mr. Earman stated that drawings were provided in the packet for the project. The consultant's estimate for this project was $200,000 and the bid amount came in at $166,513. Staff is requesting a contingency addition to that for materials testing, site testing, etc. as there is bedrock involved. Staff has worked closely with the Dublin Arts Council staff on this project. The plaza will be used for some small events and gatherings at the DAC. The bid will be awarded to Builderscape, who has done a variety of projects for the City in the past with satisfactory performance. He noted that the contract will not be awarded until approval is received from the Architectural Review Board. The ARB was scheduled to hear the project in October, but the meeting was cancelled due to lack of quorum. Staff recommends approval of this Resolution. [Mr. Earman shared slides depicting the project.] Mr. Reiner asked if contingencies are necessary because the contract does not specify there are potential underground rock conditions, i.e. a need to blast the rock. Mr. Earman confirmed that is correct. Ms. Fox stated that the building is a historical structure, so would blasting be appropriate? Mr. Earman responded that if an issue is encountered with bedrock, blasting would likely not be an option. Ms. Fox noted that this project was scheduled for ARB review, however the property is not listed on Appendix G in the Code. She is pleased that ARB would review it, but asked for clarification. The City owns a number of historic buildings, barns and stone walls within the City. She believes that properties in the Historic District and properties on Appendix G are subject to ARB review, so should the City as owner of historic properties abide by ARB review? ARB oversight would guarantee that the City's historic assets are reviewed and considered by City commissions and boards. She is very pleased that the DAC building changes will be reviewed by ARB, but in terms of policy discussion, the historic assets owned by the City should also be reviewed by City commissions and boards. Mr. McDaniel responded that the City has a long history of doing so. In addition, all of the Park projects are reviewed by PZC. Some cities have exempted themselves from those reviews, but Dublin has not. City facilities are also reviewed by the boards and commissions. Ms. Fox noted that when stone walls have been removed, ARB did not do any review. When planters or other permanent structures are placed in the Historic District, these are not brought to the ARB for review. ARB's role is to ensure everything is complementary and consistent, abiding by the standards and guidelines in place. ARB can also consider cases where historic assets are neglected and need to be addressed. She advocates RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held Form 6101 November 19, 2018 Page 12 of 15 having all of the City's historic assets in the inventory so that ARB has an opportunity to review any proposed changes. Mr. Reiner noted that a site plan indicates pavers — will this be for just the landing area in front of the main door? Mr. Earman responded there will be two different styles of pavers, highlighting the drive versus the two plazas. The asphalt drive from the gate will remain asphalt. Mr. Reiner stated that the entry near the building will house the pavers, correct? Mr. Earman responded affirmatively. Mr. Reiner stated that there is not always adequate parking for this building. Mr. Earman responded that the design is to divert traffic around the plaza area when it is in use to get access to the lower level parking. Mayor Peterson noted that there were only two bids, and one was nearly double the cost. Mr. Earman responded that the second bidder was a paving company and they do not specialize in this type of landscape detail that is part of the plan. They would likely use subcontractors to perform portions of the project. Vote on the Resolution: Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Ms. Alutto, yes; Mr. Reiner, yes; Mr. Keenan, yes. STAFF COMMENTS Mr. McDaniel stated: 1. A memo was included in the packet regarding the Bridge Street Code amendments Phase 1. This update of the BSD Code was initiated in 2016 and involved multiple work sessions with Council, PZC and ARB. The proposed amendment is designed to streamline the development review and approval process and promote consistency among application fees. A summary of the changes are provided in the memo. Staff requests that Council refer this matter to the Community Development Committee for review and recommendation prior to introduction of the Ordinance. Mayor Peterson moved to refer this matter to the Community Development Committee. Ms. Alutto seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes. 2. A memo was included in the packet regarding an update on the Dublin Corporate Area Plan (DCAP). An additional step for engagement was not included in the memo, but he noted that another public input session will be scheduled prior to a Council workshop on the DCAP. 3. A memo was included in the packet regarding the October 15 joint work session. This is a follow-up memo and summarizes the direction received at the session. Staff will proceed in accordance with this memo, and will also keep Council apprised of the progress as this continues. 4. The Dublin Irish Festival changes to the Emerald Club format were shared in the packet. With these changes, the Club will function similar to the other VIP clubs. If Council has any concerns or issues with the proposed changes, he asked that they contact him immediately as advertising for the memberships will begin on December 1. 5. Thank you to Lt. Col. Retired and Commander of the VFW .Jeff Noble for the great Veterans Day event. He personally could not attend, but watched the video. He also thanked Major General Retired Greg Wake for his presentation at the event. 6. The Christmas tree lighting will be held on Thursday, November 29 in Coffman Park. The event begins at 5 p.m., but the actual tree lighting is at 6:30 p.m. 7. He traveled to Detroit a few weeks ago to bid farewell to Consul General and Mrs. Wada, presenting a key to the City on behalf of Council. He thanked them for their partnership and engagement with the City. The new Consul General Tsutomu Nakagawa will be in Columbus for an event in late November. He will make certain that is on Council's calendar in case anyone wants to attend. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held _ November 19, 2018 Page 13 of 15 8. Distributed on the dais tonight are copies of the bond rating reports from three agencies, all with a triple A rating. This is a great validation of Dublin's fiscal health. He thanked Ms. Mumma and the advisory team for all of their work on this. He is proud of her and her team, and of Council for their fiscal leadership. COUNCIL COMMITTEE REPORTS Administrative Committee Mayor Peterson noted that dates will be scheduled in December for interviews for ARB and PZC candidates. Finance Committee Form 6101 Mr. Keenan, Chair: 1. Thanked everyone for their participation and efforts in the budget review process. It was an extensive review, as was the Capital Improvements budget. The review process this year should provide a lot of insight and background for the budget review process in the future. 2. Noted that the hotel -motel tax grant application review is scheduled for Monday, November 26 at 6 p.m. He will be out of the City, but Ms. Alutto will chair the meeting. He invited any Council member to attend if they desire. Central Ohio Transit Authority (COTA) Ms. De Rosa, COTA representative, stated that she had the opportunity on Friday evening to join COTA's Community Innovation workshop that they did last weekend in collaboration with Columbus City Council. "Thrive Columbus Transportation Innovation Weekend" was the program title. About 100 community volunteers invest a weekend to look at innovations in mobility. Dublin Planner JM Rayburn was a mentor present to assist. This is a fun example of how community collaboration really changes direction and activities for the organization. The C -Pass project, where organizations pay for rides on behalf of their employees to improve mobility, came out of a similar session in the past. It is a great example of community collaboration and engagement. Dublin Friendship Association Ms. Alutto, Council representative, reported that the Association meets tomorrow. LUC Regional Planning Commission and US33 Corridor Ms. De Rosa, representative: 1. Thanked Jerome Township for hosting a session for the US33 Smart Corridor group where a joint overlay was presented. The goal of the overlay for the corridor is to ensure consistency in zoning. Many were present at the session and there was a lot of positive feedback. 2. Reported that on Thursday evening, she attended the LUC annual dinner meeting in East Liberty, Ohio. There has been a lot of zoning and development activity over the past year. Mr. Phillips did the same review and overview for the group as he did for Council tonight. She appreciated the opportunity to attend. She commented that she grew up on Route 66, and is now involved in working on Route 33! Route 66 connected the entire country, and the 33 Corridor has some great opportunities. Thanks to Mr. McDaniel for inviting Mr. Phillips to share his presentation ! Dublin Arts Council Mr. Reiner, representative, stated that tomorrow is the opening of another exhibit at DAC of the Art Quilt Alliance. These are beautiful, graphic pieces of art and he encouraged everyone to attend the opening reception. Washington Township Mayor Peterson, Council liaison, invited Chief O'Connell to provide an update to Council. Chief O'Connell, Washington Township Fire Chief reported that three significant fire incidents have occurred in Dublin this month. It is important to share the information with Council about the status of these incidents. 1. The first fire was on Dunniker Park on November 5, which was a basement fire on a large structure. While the investigation is not finalized, it appears the fire RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 19, 2018 Form 6101 Page 14 of 15 started in some CATS wiring in the basement above a can light. There were no injuries from that fire. 2. On November 6, a fire occurred on Loch More Court. This is still under investigation and it is not possible to provide information until the investigation is complete. The call was received at 11 p.m. that evening of a working fire and crews arriving on the scene were told by a neighbor that there may be a victim in the house. Heavy fire and heat conditions were met on the first floor by the crews; upon searching the second floor, they found the victim quickly and the patient was transported by the medical units. Unfortunately, the patient did not survive. A concern of the Fire Department and what they will focus on is that the Prevention Bureau did not find any working smoke detectors in the house. It is important to educate the public on smoke detectors. The City has been very helpful with this over the years. 3. On November 10, a fire occurred on Berkshire Court. It appeared to begin in the garage, but when the residents noticed the fire, the door was opened allowing the fire to spread into the first floor as well. The fire crews were able to contain that fire fairly quickly. He thanked everyone for all of the support they receive. Ms. Fox asked about flexible gas lines in the house and the risk of fire as a result of lightning. Chief O'Connell responded that these gas lines have been linked to lightning strikes if the electrical energy arcs onto flexible gas lines and catches fire. That has been seen in Dublin. They suggest having a plumber inspect these flexible gas lines to address the issues. COUNCIL ROUNDTABLE Ms. Fox: 1. Attended the ICF Institute workshop where internationally -recognized author Peter Kageyama presented. Mr. Kageyama is the author of For the Love of Cities and Love Where You Live. He brings citizens and municipal officials together to create emotionally engaging and fun cities. Residents at the session had the opportunity to brainstorm a fun idea and the group with the best idea was awarded $500 for implementation of the idea. The winning idea was for Dublin to have tree swings in the parks. An additional $500 was awarded for the idea of a historical walk/run relay. Mr. Keenan commented that the Risk Manager will likely want to review the concept of tree swings in the City! There are many regulations and standards the City must adhere to for its playground equipment. Ms. Fox responded that this is all true, but the focus was on fun ideas! She thanked staff for their part in planning this workshop. 2. Attended the Dublin Historical Society meeting recently. She is encouraging them to request grants, which would be very helpful to them in their work. Sunday, December 2 from 2-5 p.m. is the Coffman Homestead Christmas open house. Their website has been updated to identify historical assets and structures including relevant information. 3. Attended the Blue Zone presentation on Thursday at the DCRC. Blue zones are regions of the world where people live longer than the average human. The intent is to bring this to Dublin so that everyone can live a longer and healthier life. There are nine characteristics that are common to people who live in these regions. The goal is to help citizens, businesses and government understand that these characteristics will help them live longer. It was a wonderful presentation and Ms. Steiner, Recreation Administrator did a wonderful job in facilitating this. Mr. Reiner commented that Blue Zones were brought up in previous years. The greatest gift to the citizenry is a long and healthy life. He was out of the country and missed this presentation, unfortunately. Ms. De Rosa: 1. Commented that she, too, attended the Blue Zones presentation. It was very engaging, and of particular interest about the group was how much they embraced every aspect of the City. People were asked to identify what they RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held Form 6101 November 19, 2018 Page 15 of 15 treasure about the City. It was a great example of what can happen with community engagement. 2. Reported that she had the opportunity to participate in a hard hat tour of the new library last week. It is very interesting, and the vista from the second floor enables views of the Historic District, what is being called the Transition District, Bridge Park and the pedestrian bridge — within 50 feet of each other. The library does a great job of connecting those pieces. She encouraged everyone on Council to take the time to schedule a tour. 3. Wished everyone a Happy Thanksgiving! Mr. Reiner reported regarding the City flag project. The process continues to incorporate elements of all 28 designs into one comprehensive design where everyone can see their individual contributions. The process will be postponed, but he is certain that the outcome will be a very bold and "coo " ag. Ma or eterson wished every a safe and Happy Thanksgiving! 7he JOURNMENT ,meeting was ad/ur at8:43 p.m. Mayor — Priding *fFicer Clerk of Council