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Home My WebLink AboutResolution 069-18RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON, OHIO Resolution No. 69-18 Passed , A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE DUBLIN ARTS COUNCIL ENTRY PLAZA IMPROVEMENTS AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PROJECT. WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter, for the Dublin Arts Council Entry Plaza Improvements; and WHEREAS, Council has determined that the base bid in the amount of $166,513.00 submitted by Builderscape, Inc. is the lowest and best bid; and WHEREAS, this project was programmed in the 2018 Bed Tax Fund; and WHEREAS, funding will be available in the Capital Improvements Tax Fund. NOW, THEEFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1. The base bid in the amount of $166,513.00 submitted by Builderscape, Inc. is hereby accepted. Section 2. The City Manager is hereby authorized to enter into a contract with Builderscape, Inc. for the Dublin Arts Council Entry Plaza Improvements as specified within the bid proposal and the City's bid documents on file in the Department of Parks & Recreation. Section 3. This Council further hereby authorizes and directs the City Manager, the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers of the City to prepare and sign all other agreements and instruments and to take any other actions as may be necessary to implement this Resolution and complete the Project. Section 4. This Resolution shall take effect and be in force upon passage in accorqtajnce with Section 4;04(a) of the Revised Charter. P�e� this � � 0/yof X60elpthicl' . 2018 yor — Priming Officer ttest: Clerk of Council 10 of Dublin Office of the City Manager 5200 Emerald Parkways Dubin, OH 43017-1090 Phone: 614.410.4400 • Pax; 614,410.4490 To: Members of Dublin City Council From; Dana L, McDaniel, City Manag Date, November 13, 2018 Initiated By: Matt Earman, Director of Parks & Recreation Shawn Krawetzki, Landscape Architect Re; Resolution 6918 - Dublin Arts Council Entry Plaza Improvements Background CIl1�111�J On Thursday, November 8, bids were opened for the Dublin Arts Council — Entry Plaza Improvements project, Two (2) bids were received (Exhibit A). The funds for this project were included in the 2018 CIP budget in the amount of $350,000 and the consultants estimate for the project was just under $200,000 (including contingency and construction testing). Per (Exhibit A), the bid amount was $166,51300 from Builderscape, Inc. Staff also requests an additional $17,000 for special inspections, materials testing, and construction contingency be included in the encumbered funding. The project consists of the materials and labor necessary for the construction of a natural stone plaza and event area, natural stone -faced seat walls and columns, grass paving system, landscape improvements and art display space. The project team met with the representatives of the Dublin Arts Council multiple times throughout the design process to ensure their needs and preferences are met. The attached map shows the location of the Dublin Arts Council improvements site (Exhibit B), Complete construction details are available for review in the Council Planning room. The City of Dublin has worked with Builderscape, Inc. on a variety of other projects and has successfully completed the work without any issues. Recommendation Staff recommends adoption of Resolution 6918, accepting Builderscape, Inc°s complete bid in the amount of $166,51300 with an additional $17,000,00 to fund special inspections, material testing, and construction contingency for a total of $183,513,00. With adoption, construction is anticipated to commence this winter, BIDS AS READ Project Name: Dublin Arts Council Entry Plaza Improvements Engineers Estimate Base Bid: $ 178,413.00 Bid Opening Date and Time: November 8 2018 @ 10:00am der Base Bid Columbus Asphalt Paving, Inc. $297,340.00 Builderscape Inc. $166,513.00 Bid Opened by: Shawn Krawetzki Recorded by: Maria KeNar Comments: Project will be awarded at the November 19, 2018 Dublin City Council Meeting Bright Rd ".'Ink � �� f� N W L C _ N Ferns -W r10ht, '. Park 1 R?; .—JenIaPwot.. ..- ".'Ink � �� f� 12. CONTRACTOR SHALL REPAIR AT HIS OWN EXPENSE, ANY DAMAGE, WHETHER INSIDE OR OUTSIDE OF THE PROJECT LIMITS, TO UTILITY SYSTEMS, SURFACE PAVEMENTS, FIXTURES OR STRUCTURES THAT ARE NOT SPECIFICALLY INDICATED TO BE REMOVED OR RELOCATED AS PART OF THE PROJECT CONSTRUCTION. IN THE EVENT THAT ANY EXISTING DRAINAGE STRUCTURES OR UTILITIES ARE DAMAGED AND THE SERVICES DISRUPTED, THE LINES SHALL BE IMMEDIATELY REPAIRED AND THE SERVICES RESTORED AS DIRECTED B THE OWNER'S REPRESENTATIVE AT NO COST TO THE CITY. / ! 13. LOCATE AND PROTECT ALL EXISTING UTILITIES DURING CONSTRUCTION UNLESS OTHERWISE NOTED. CONTRACTOR SHALL RESPONSIBLE FOR DAMAGES TO EXISTING UTILITIES RESULTING FROM CONSTRUCTION ACTIVITIES. CONTACT OHIO UTILITIES PROTECTION SERVICE AT 1-800-362-2764, PRIOR TO EXCAVATION. 14. IN THE EVENT THAT DISCREPANCIES ARISE BETWEEN WHAT IS SHOWN ON THE DRAWINGS AND ACTUAL FIELD CONDITIONS, THE OWNER'S REPRESENTATIVE SHALL BE NOTIFIED IMMEDIATELY FOR RESOLUTION. 15. ALL WALKWAYS AND HARDSCAPE ELEMENTS SHALL HAVE SMOOTH CONTINUOUS CURVES AS INDICATED ON PLANS. 16. ALL CONCRETE SCORING IS PARALLEL AND PERPENDICULAR TO THE WALK UNLESS OTHERWISE NOTED. + STEEL EDGING; 17. PROVIDE ISOLATION JOINT WHERE CONCRETE PAVING OR PAVING L401 BASE MEETS A FIXED STRUCTURE (EXISTING OR PROPOSED). J MATERIALS LEGEND LIMITS OF CONSTRUCTION TREE PROTECTION FENCE 4SA PAPAPAPAlflAIA EXISTING TREE TO REMAIN -------- -------------------- __ _ /��G _ ___ _____ � OO DECIDUOUS TREE (PROPOSED) / ,r� DECIDUOUS SHRUB (PROPOSED) CONSTRU' / CTION LIMITS A SAN�SAN SAN SA� // CONCRETE PAVEMENT (EXISTING) SAN�SANWSAN� CONCRETE PAVEMENT(PROPOSED) BLUESTONE PAVERS(PROPOSED) BLUESTONE PAVERS HEAVY DUTY(PROPOSED) DECOMPOSED GRAN ITE PAVEMENT(PROPOSED) �/ GRASSPAVE PAVERS (PROPOSED) MATERIALS PLAN OVERALL PLANTING BEDS Scale: 1" = 10'-0" 0 studios COLUMBUS, OHIO 43085 614.556.4042 DAYTON, OHIO 45459 937.660.9155 �E OF 10 �P y; EUGEN IA IDA -� TIN F - '(s) �FQ96TER�` \ \ C) IAR�� . ' ^ O M 1 � Z J w 2 O U2 Z Z W m 0 W O U) 5� u..l L Q < uj N > Z J _ N Z W app AOR JOBNUMBER 20171600 DRAWN BY DATE'. eemm 1025 8 MATERIALS PLAN L400 GENERAL NOTES ✓ 0 -:t 1. CONTRACTOR SHALL BE RESPONSIBLE FOR BEING FAMILIARWITH ALL DOCUMENTED UNDERGROUND UTILITIES, PIPES AND STRUCTURES. t CONTRACTOR SHALL TAKE SOLE RESPONSIBILITY FOR ANY COST 111 INCURRED DUE TO DAMAGE OF SAID UTILITIES. " 2. CONTRACTOR SHALL NOT WILLFULLY PROCEED WITH CONSTRUCTION " AS DESIGNED WHEN IT IS OBVIOUS THAT UNKNOWN OBSTRUCTIONS ,,, ..... AND/OR GRADE DIFFERENCES EXIST THAT MAY NOT HAVE BEEN KNOWN DURING DESIGN. SUCH CONDITIONS SHALL BE IMMEDIATELY BROUGHT 0t a TO THE ATTENTION OF THE AUTHORIZED OWNER'S REPRESENTATIVE. THE CONTRACTOR SHALL ASSUME FULL RESPONSIBILITY FOR ALL NECESSARY REVISIONS DUE TO FAILURE TO GIVE SUCH NOTIFICATION. O 3. CONTRACTOR SHALL BE RESPONSIBLE FOR ANY COORDINATION WITH SUBCONTRACTORS AS REQUIRED TO ACCOMPLISH PLANTING OPERATIONS. 4. CONTRACTOR SHALL NOTIFY OWNER'S REPRESENTATIVE 48 HOURS __-_ PRIOR TO COMMENCEMENT OF WORK IN ORDER TO COORDINATE PROJECT OBSERVATION SCHEDULES. 5. ALL WORK TO BE PERFORMED BY LICENSED CONTRACTORS AND EXPERIENCED WORKERS. - / 6. REFER TO SPECIFICATIONS FOR ADDITIONAL INFORMATION. _ - I / oc1\0N/\M\/Si� " 7. ALL DIMENSIONS ON THIS DRAWING ARE IN FEET AND INCHES OON$T - UNLESS OTHERWISE NOTED. i� i� 8. ALL DIMENSIONS SHOWN REFERENCE EDGES OF PAVEMENT AND FACE OF CURB UNLESS OTHERWISE NOTED. I �i 9. DO NOT SCALE DRAWINGS. UTILIZE DIMENSIONS INDICATED ON THE i PLANS. THE CONTRACTOR SHALL COORDINATE ALL WORK AND BE RESPONSIBLE FOR ALL METHODS„ MEANS, SEQUENCE, AND PROCEDURES OF THE WORK. I 10. THE CONTRACTOR SHALL KEEP ALL DRAINAGE FACILITIES WAYFINDING SIGN AFFECTED BYTHEIR CONSTRUCTION OPERATIONS CLEAN AND FULLY OPERATIONAL AT ALL TIMES. 11. THE LIMIT OF WORK LINE SHOWN DEFINES THE LIMITS OF WORK IN I THIS CONTRACT. THERE MAY BE INSTANCES WHERE EROSION OIDEVICES, IOPERATIONS ' EXTEND BEYOND THE LIMITS LINE IN ORDER TO ::: BLUESTONE PAVERS; j j \ SUCCESSFULLY COMPLETE OPERATIONS AND/OR TIE INTO ADJACENT _.;. -' SFF DFTAII C SHFFT 1 401 1 ! _ ____ SYSTEMS. 12. CONTRACTOR SHALL REPAIR AT HIS OWN EXPENSE, ANY DAMAGE, WHETHER INSIDE OR OUTSIDE OF THE PROJECT LIMITS, TO UTILITY SYSTEMS, SURFACE PAVEMENTS, FIXTURES OR STRUCTURES THAT ARE NOT SPECIFICALLY INDICATED TO BE REMOVED OR RELOCATED AS PART OF THE PROJECT CONSTRUCTION. IN THE EVENT THAT ANY EXISTING DRAINAGE STRUCTURES OR UTILITIES ARE DAMAGED AND THE SERVICES DISRUPTED, THE LINES SHALL BE IMMEDIATELY REPAIRED AND THE SERVICES RESTORED AS DIRECTED B THE OWNER'S REPRESENTATIVE AT NO COST TO THE CITY. / ! 13. LOCATE AND PROTECT ALL EXISTING UTILITIES DURING CONSTRUCTION UNLESS OTHERWISE NOTED. CONTRACTOR SHALL RESPONSIBLE FOR DAMAGES TO EXISTING UTILITIES RESULTING FROM CONSTRUCTION ACTIVITIES. CONTACT OHIO UTILITIES PROTECTION SERVICE AT 1-800-362-2764, PRIOR TO EXCAVATION. 14. IN THE EVENT THAT DISCREPANCIES ARISE BETWEEN WHAT IS SHOWN ON THE DRAWINGS AND ACTUAL FIELD CONDITIONS, THE OWNER'S REPRESENTATIVE SHALL BE NOTIFIED IMMEDIATELY FOR RESOLUTION. 15. ALL WALKWAYS AND HARDSCAPE ELEMENTS SHALL HAVE SMOOTH CONTINUOUS CURVES AS INDICATED ON PLANS. 16. ALL CONCRETE SCORING IS PARALLEL AND PERPENDICULAR TO THE WALK UNLESS OTHERWISE NOTED. + STEEL EDGING; 17. PROVIDE ISOLATION JOINT WHERE CONCRETE PAVING OR PAVING L401 BASE MEETS A FIXED STRUCTURE (EXISTING OR PROPOSED). J MATERIALS LEGEND LIMITS OF CONSTRUCTION TREE PROTECTION FENCE 4SA PAPAPAPAlflAIA EXISTING TREE TO REMAIN -------- -------------------- __ _ /��G _ ___ _____ � OO DECIDUOUS TREE (PROPOSED) / ,r� DECIDUOUS SHRUB (PROPOSED) CONSTRU' / CTION LIMITS A SAN�SAN SAN SA� // CONCRETE PAVEMENT (EXISTING) SAN�SANWSAN� CONCRETE PAVEMENT(PROPOSED) BLUESTONE PAVERS(PROPOSED) BLUESTONE PAVERS HEAVY DUTY(PROPOSED) DECOMPOSED GRAN ITE PAVEMENT(PROPOSED) �/ GRASSPAVE PAVERS (PROPOSED) MATERIALS PLAN OVERALL PLANTING BEDS Scale: 1" = 10'-0" 0 studios COLUMBUS, OHIO 43085 614.556.4042 DAYTON, OHIO 45459 937.660.9155 �E OF 10 �P y; EUGEN IA IDA -� TIN F - '(s) �FQ96TER�` \ \ C) IAR�� . ' ^ O M 1 � Z J w 2 O U2 Z Z W m 0 W O U) 5� u..l L Q < uj N > Z J _ N Z W app AOR JOBNUMBER 20171600 DRAWN BY DATE'. eemm 1025 8 MATERIALS PLAN L400