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HomeMy WebLinkAbout09-10-2018 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held CALL TO ORDER September 10, 2018 Mayor Peterson called the Monday, September 10, 2018 Regular Meeting of Dublin City Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Ms. De Rosa, Ms. Fox, Mr. Reiner, Vice Mayor Amorose Groomes, Mr. Keenan and Ms. Alutto. PLEDGE OF ALLEGIANCE Ms. Fox led the Pledge of Allegiance. SPECIAL RECOGNITION/ PRESENTATIONS Downtown Dublin Strategic Alliance Update Scott Dring, Dublin Convention and Visitors Bureau (DCVB) Executive Director provided an update on the Downtown Dublin Strategic Alliance. He stated that the alliance was created two years ago to market and sell downtown Dublin as a world-class destination. The goal was to unify and promote Historic Dublin and Bridge Park as a whole, not as separate entities. The following entities have participants in the Downtown Dublin Strategic Alliance: • Dublin Convention and Visitors Bureau; • Historic Dublin Business Association; • Crawford Hoying; • Dublin Historic Society; and • City of Dublin staff members — Ms. LeRoy and Ms. Burness Each of those entities have contributed funds to assist in launching a marketing campaign. The campaign consists of printed materials and online banner ads showcasing shops, restaurants and events in Historic Dublin and in Bridge Park. Another tool they are using is influencers and bloggers. Bloggers from around the state are brought into Dublin to experience what it has to offer and write about their experiences. The results of the campaign have been very successful. There have been 1.1 million impressions tracked via the DCVB website. The Alliance has also been working through their social media outlets. One of the biggest efforts of the Alliance is with events. They are looking at current events to determine if they could be broadened, and also exploring opportunities for new events, particularly after the pedestrian bridge opens. The biggest benefit of this campaign is the collaboration that is occurring between these organizations. Mayor Peterson thanked Mr. Dring for his work on the Alliance. Mr. Reiner thanked Mr. Dring and stated that his work is having a positive impact on businesses wanting to do business in Dublin. Ms. De Rosa inquired about the feedback that has been received. What do people like the most? What do they want to see? Mr. Dring stated that the Fairy Door Trails are bringing people into the District. He has been surprised by the people who have not had the chance to experience Historic Dublin and Bridge Park together. Many people are walking over to Bridge Park and experiencing both sides of the river -- even before the pedestrian bridge is completed. The uniqueness is a selling point, and the overall vibrancy of the area is interesting to people nationwide. In response to Vice Mayor Amorose Groomes' question regarding what components could make the alliance stronger, Mr. Dring stated that they have created a three-year strategic operating plan. They have discussed their vision regarding events and how to mobilize people throughout the entire area, especially once the pedestrian bridge is completed. They are looking at the potential of expanding existing events, opportunities with the new park to draw residents into that area, and how to connect those pieces. Vice Mayor Amorose Groomes asked if that conversation included fixed elements as well, such as what kind of shopping destinations people would like to see in the area and how dining options could be dispersed to move people around the area. Mr. Dring stated that has not been the focus yet; the focus has been selling and marketing what they already have in place. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held September 10, 2018 Page 2 of 10 Ms. Fox stated that when people hear "Irish is an Attitude," they expect an Irish experience. Has there been any talk of street entertainment and the possibility of spontaneous entertainment in the streets? What additional things could be included that would create an Irish experience? Mr. Dring stated that programming the small pocket areas with fiddlers has been discussed, and Crawford Hoying has talked of including some pocket entertainment in Bridge Park. Ms. Alutto asked if there was a need for additional mobility to aid and encourage people to explore the area. Mr. Dring stated that walking seems to be the preferred method of mobility. The Limebikes are also widely used. Mr. Reiner stated that he had a conversation with a few residents of Bexley who commented on how much they love coming to Dublin for entertainment. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA Mayor Peterson asked if anyone requests removal of an item from the Consent Agenda. Hearing none, he moved for the approval of the three items on the Consent Agenda: • Approval of August 27, 2018 Regular Meeting Minutes • Notice to Legislative Authority of TREX transfer of D1 liquor permit from Noodle Shop Co. Colorado, Inc. and Patio, 9733 Sawmill Parkway, Suite A, Liberty Township, Powell, OH 43065 to Sweet Carrot Sawmill, LLC, 7571 Sawmill Road, Dublin, OH 43017 • Notice to Legislative Authority of Stock Transfer related to existing D5A and D6 liquor permits for One OH Columbus ES Management LLC, dba Embassy Suites Dublin, 5100 Upper Metro Place, Dublin, OH 43017 Ms. Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Fox, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Alutto, yes. POSTPONED ITEMS SCHEDULED FOR HEARING Resolution 40-18 Authorizing the City Manager to Enter into a Cooperative Agreement with Ohio University to Share the Costs of a Professional Services Agreement for Services Related to the Exploration of a Cultural and Performing Arts Center, Mr. McDaniel requested that this item be tabled as there is currently no date anticipated for future scheduling. Mayor Peterson moved to table Resolution 40-18. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Fox, yes. Ordinance 46-18 Amending the City of Dublin Community Plan to Add a Special Area Plan (Dublin Corporate Area Plan) for the Legacy Office Area including the Metro, Blazer and Emerald Districts, Covering approximately 987 Acres Bordered by West Bridge Street to the North, Emerald Parkway to the West, Frantz Road to the East and Tuttle Crossing Boulevard to the South. (Case 17-093ADM) Ms. Puranik referred to the information provided in Council's packet. Since the last meeting, they have revised the draft, based on Council's feedback. Ms. Fox stated that she appreciates that staff has incorporated Council's suggestions. However, on page 62 - Placemaking, she is confused by the term "content specific." Ms. Puranik stated that "content specific" refers to making sure the areas are compatible in the sub -districts that are within the main district. Ms. Fox suggested that it would be helpful to define some of the text, such as "content specific," to help the Planning and Zoning Commission interpret and apply criteria RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 10, 2018 Page 3 of 10 correctly. A variety of architecture also should be included. Ms. Puranik stated that there are some illustrations on page 64 and 65. Form 6101 Mr. Keenan stated that all these ideas and comments are great, but he believes that many will be in direct conflict with the ability of the development community to make any economic sense out of engaging in this area. When a lot of parameters and changes are added to an older area of the city, it may be difficult to find people willing to invest in the area. Ms. Fox stated that she is mindful of this, but it may be market driven. She believes this offers developers more freedom to develop something and is not as definitive as the form -based code. Amenities for the office workers will be important, which is why she felt strongly about the ability of placemaking to bring vibrancy. Vice Mayor Amorose Groomes stated that she agrees with Ms. Fox that the way in which this is set up will make it easier to develop. It may not be as desirable of an area to attract the development community, but it does go a long way in identifying the parameters without being restrictive. She doesn't mind the pictures of the buildings, as it is a matter of personal taste. Vote on the Ordinance: Mayor Peterson, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 47-18 Adopting the 2019-2023 Five -Year Capital Improvements Program, Mr. McDaniel requested that this item be tabled. Mayor Peterson moved to table Ordinance 47-18. Mr. Reiner seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Fox, yes. Mayor Peterson moved to waive the Council Rules of Order to consider Ordinances 52, 53 and 54-18 together. Ms. Alutto seconded the motion. Vote on the motion: Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. Ordinance 52-18 Determining to Proceed with the Acquisition, Construction, and Improvement of Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District, and Declaring an Emergency. (525 Metro Place N.) Ordinance 53-18 Levying Special Assessments for the Purpose of Acquiring, Constructing, and Improving Certain Public Improvements in the City of Dublin, Ohio in Cooperation with the Columbus Regional Energy Special Improvement District, and Declaring an Emergency. (525 Metro Place N.) Ordinance 54-18 Authorizing and Approving an Energy Project Cooperative Agreement by and between the City of Dublin, Ohio, the Columbus Regional Energy Special Improvement District, OH 15 Dublin LLC, and the Columbus -Franklin County Finance; a Special Assessment Agreement by and between the City of Dublin, Ohio, the County Treasurer of Franklin County, Ohio, the Columbus Regional Energy Special Improvement District, and OH 15 Dublin LLC and Related Agreements, All of Which Provide for the Financing of Special Energy Improvements Projects, and Declaring an Emergency. (525 Metro Place N.) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 10, 2018 Page 4 of 10 Form 6101 Ms. Goss stated that Property Assessed Clean Energy (PACE) programs are a mechanism to allow qualifying energy improvements to be financed through assessments on a property owner's real estate tax bill. The City has no financial obligation to the project and serves only as a pass through for the financing. Mayor Peterson moved to treat Ordinances 52, 53 and 54-18 as an emergency. Mr. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes, Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes. Vote on the Ordinances: Mr. Reiner, yes; Mr. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes, Ms. Fox, yes; Mayor Peterson, yes; Ms. Alutto, yes. Vice Mayor Amorose Groomes inquired whether the City anticipates not having to approve this type of legislation by emergency going forward. Mr. McDaniel stated that it will be determined on a case-by-case basis, depending on the timing and the steps the company must complete to secure the financing and begin the process. Vice Mayor Amorose Groomes stated that she is hopeful that these projects can be timed in the future so that emergency legislation is not needed. Mr. McDaniel stated that an effort will be made to address timing during the education portion of the process. Ordinance 55-18 Adopting and Enacting a Supplement (S-44) to the Code of Ordinances for the City of Dublin, Ohio, Ms. Readier stated that this is a supplement that updates the Code with local legislation that was approved by the City through July of this year and state legislation that was approved through April 6 of this year. Vote on the Ordinance: Ms. De Rosa, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Keenan, yes. Mayor Peterson moved to waive the Council Rules of Order to consider Ordinances 56, 57 and 58-18 together. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Mr. Keenan, yes; Mayor Peterson, yes; Ms. De Rosa, yes. Ordinance 56-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.018 -Acre Temporary Construction Easement from Manijeh Firouzian, Trustee of the Manijeh Firouzian Revocable Trust Agreement, Located at 5400 Wilcox Road, for the Public Purpose of Constructing a new Roadway, Which Shall be Open to the Public without Charge. Ordinance 57-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.115 -Acre Fee Simple Warranty Deed for Right -of -Way, without Limitation of Existing Access Rights, and a Second 0.115 -Acre Fee Simple Warranty Deed for Right -of -Way, without Limitation of Existing Access Rights from Philip R. Nolette, Jr. and Dianna W. Nolette, as Trustee of the Philip R. Nolette, Jr. and Dianna W. Nolette Revocable Trust Agreement, Located at 6280 Ring Roads and 6270 Rings Road, Respectively, for the Public Purpose of Constructing a New Roadway, which Shall be Open to the Public without Charge. Ordinance 58-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.046 -Acre Temporary Construction Easement and a 0.253 -Acre Fee Simple Warranty Deed for Right -of -Way, RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Form 6101 September 10, 2018 Held Page 5 of 10 without Limitation of Existing Access Rights from Mollie Sin-Khay and Khoun Khay and Teav Sinn, Located at 6236 Rings Road, for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public without Charge. Ms. O'Callaghan stated that the Tuttle Crossing extension and Avery Road widening project requires the acquisition of property interests from several properties. An agreement has been reached with these three property owners. Vote on the Ordinances: Mayor Peterson, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Alutto, yes. INTRODUCTION /FIRST READING -- ORDINANCES Ordinance 59-18 Amending the Appropriations for the Fiscal.Year Ending December 31, 2018. Mayor Peterson introduced Ordinance 59-18. Mr. Stiffler stated that this ordinance amends the appropriations for 2018, and the details of those amendments are listed in the memo provided to Council. There were no questions. There will be a second reading and public hearing at the September 24, 2018 Council meeting. Mayor Peterson moved to waive the Council Rules of Order to consider Ordinances 60, 61, 62, 63 and 64-18 together. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Fox, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes. Ordinance 60-18 Appropriating a 0.336 -Acre Fee Simple Warranty Deed for Right -of -Way, without Limitation to Existing Access Rights; a 0.068 -Acre Perpetual Public Utility Easement; and a 0.047 -Acre Perpetual Public Utility Easement from John E. and Sally S. Leppert, from the Property Located at 4780 Bright Road for the Public Purpose of Constructing a New Cul-de-sac and Constructing Sanitary Sewer Lines and Water Line Extensions, Ordinance 61-18 Appropriating a 0.696 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation to Existing Access Rights; and a 0.198 -Acre Perpetual Public Utility Easement from Thomas A. McDowell and Diane A. Hornung, from the Property Located along Riverside Drive and Bright Road for the Public Purpose of Constructing a New Cul-de-sac and Constructing Sanitary Sewer Lines and Water Line Extensions, Ordinance 62-18 Appropriating a 0.216 -Acre Perpetual Public Utility Easement from ,john W. McKitrick, from the Property Located on Bright Road for the Public Purpose of Constructing a New Cul-de-sac, Constructing Sanitary Sewer Lines and Water Line Extensions, and a Shared -Use Path. Ordinance 63-18 Appropriating a 0.044 -Acre Perpetual Public Utility Easement from Charles R. Johnson, ]r., Trustee, From the Property Located at 4163 Bright Road for the Public Purpose of Constructing a New Cul-de-sac and Constructing Sanitary Sewer Lines and Water Line Extensions. Ordinance 64-18 Appropriating a 0.212 -Acre Perpetual Public Utility Easement and Shared -Use Path Easement from BRC Properties, Inc. and Catholic Diocese of Columbus from the Property Located on Bright Road for the Public Purpose of Constructing a New Cul-de-sac and Constructing Sanitary Sewer Lines and Water Line Extensions and a Shared -Use Path. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Held September 10, 2018 _ Ms. Alutto introduced the Ordinances. Meeting Page 6 of 10 Form 6101 Ms. O'Callaghan stated that the sanitary sewer and water line extensions for Areas 4A, 4B, 4C and the Bright Road cul-de-sac project require the acquisition of property interests from several properties. These easements are also needed for construction of the shared- use path planned along the south side of Bright Road between the proposed elementary school and MacBeth Drive. Negotiations are continuing with these property owners, and staff is hopeful that amicable agreements can be reached. However, these ordinances begin the imminent domain process should negotiations not produce an agreement in order that the project can still move forward. Vice Mayor Amorose Groomes stated that at the recent East Dublin Civic Association meeting, there were comments about the shared -use path. There seem to be discrepancies in where it would be constructed, specifically relative to these parcels. Ms. O'Callaghan responded that the plans indicate the shared -use path along the south side of Bright Road between the drive that will be constructed as part of the future elementary school project and MacBeth Drive. Vice Mayor Amorose Groomes inquired if the parcels closer to the cul-de-sac end would not see any shared -use path construction at this time. Ms. O'Callaghan responded that is correct. Staff consulted the community organization in that area to prioritize the connections needed in the area, and this location was identified as having the highest priority. Ms. Fox inquired whether staff anticipates this will provide connection to the new park (Ferris Wright Park) in the near future. Ms. O'Callaghan responded that, currently, there are no plans for that but she anticipates that conversation occurring at some point in the future. Vice Mayor Amorose Groomes stated there is a connection at the end of Grandee Cliffs. The School's plan includes a path from the school to Grandee Cliffs Drive. Mr. McDaniel added that Emerald Parkway 8 also provides a connection to the park. There will be a second reading/public hearing of Ordinances 60-18 through 64-18 at the September 24, 2018 Council meeting. INTRODUCTION/PUBLIC HEARING — RESOLUTIONS Resolution 57-18 Supporting Attributable Funding Applications to MORK for the Tuttle Crossing Boulevard Extension and Avery Road Widening, US33/SR161/Frantz Road/Post Road Intersection Improvements, and the Riverside Drive Shared Use Path, Phase 2 Projects and Application to the Ohio Public Works Commission for the Tuttle Crossing Boulevard Extension and Avery Road Widening Projects, Mayor Peterson introduced the Resolution. Ms. O'Callaghan stated that staff is pursuing grant opportunities to help fund transportation projects that currently have funding gaps. Staff compared the criteria for securing these grants to the City projects to determine which had the best opportunity to secure the funds. The Tuttle Crossing Boulevard Extension and Avery Road Widening project, the US33/SR161/Frantz Road/Post Road Intersection Improvements, and the Riverside Drive Shared Use Path were the three identified as the projects that met the criteria. This resolution is required as part of the application process. Vice Mayor Amorose Groomes thanked Ms. O'Callaghan for investing the time to pursue these grant funds. Ms. De Rosa inquired as to the funding level that MORK would provide for these types of projects across Central Ohio. Ms. O'Callaghan responded there is a wide range. Most projects have fallen within the $7 to 15 million range, but they can be lower or higher. Dublin has already received an award of $7 million for the Tuttle Crossing project. This application seeks to increase the RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council September 10, 2018 Meeting Page 7 of 10 award for that project to help close the funding gap due to increases in the cost of that project. Vice Mayor Amorose Groomes stated that MORK was a partner in the 270/33 interchange project as well. Form 6101 Ms. De Rosa asked if the Hyland -Croy project could be considered for this type of funding application. Ms. O'Callaghan stated that staff did consider that project, but timing may have been an issue. Union County is submitting a request for MORPC Attributable Funds for the Post Road Interchange Project. This interchange project is much more competitive than the Hyland -Croy project and provides a more regional benefit. Mr. McDaniel added that the City would pursue a joint application with Union County for the Hyland -Croy project. Ms. O'Callaghan stated that Attributable Funds become available every two years, so perhaps there will be an opportunity for the next funding cycle. Ohio Public Works Commission funds are available annually. Vote on the Resolution: Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Fox, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Mr. Keenan, yes. Resolution 58-18 Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor, Mayor Peterson introduced the Resolution. Ms. Mumma stated that property tax revenues are received from all properties within the City of Dublin. The City is required to allocate where those funds go, and as part of the CIP for 2019-2023, staff has recommended that the allocations remain consistent with past years, which is .35 mill allocated to the Parkland Acquisition Fund and 1.4 mills allocated to the Capital Improvements Tax Fund. In addition to the revenue generated from the City's 1.75 mills from inside millage, the City also receives revenue from 1.20 mills of outside (voted) millage for police operations. This millage was approved by the voters in 1976 and permanently renewed in 1981. Vote on the Resolution: Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. De Rosa, yes. STAFF COMMENTS Mr. McDaniel stated two preliminary public meetings will be held to provide opportunities for residents to learn about the North Pool project and to contribute ideas toward the design. The public input sessions are scheduled on Thursday, September 13 from 6-8 p.m. and on Wednesday, October 3 from 6-8 p.m. at the DCRC. Future public meetings will also be scheduled to further the conceptual design process going forward. COUNCIL COMMITTEE REPORTS Community Development Committee: Mr. Reiner, Chair reported that the Committee met earlier tonight to discuss proposed City flag designs. There were five of the submissions that the committee reviewed. The consensus among committee members was that they will retain the elements of the old flag, but incorporate some new ideas submitted and update the graphics. Ms. De Rosa stated that many of the aspects of the proposals were reflections of the elements of the current flag. Finance Committee: Mr. Keenan, Chair stated that another Committee of the Whole meeting for CIP discussion will be scheduled. Public Services Committee: Ms. Alutto, Chair reported that the Committee met last week for an Aging in Place update. She is very impressed with the partnership with Syntero and Fuse. Twelve residents are participating in the Alexa pilot program. The Committee also discussed mobility, housing and creation of an information hub, and staff will be RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held September 10, 2018 Page 8 of 10 bringing forward a request for funding in the near future. For now, the term "aging in place" has been replaced with "most experienced residents." Dublin Community Foundation: Vice Mayor Amorose Groomes, Council representative stated a meeting was held on September 6. This group is energetic and working very hard to refresh this organization. Form 6101 MORPC: Vice Mayor Amorose Groomes, Council representative stated that the Executive Board met on September 6. She reiterated that Ms. O'Callaghan has done a great job staying on top of the deadlines for the Attributable Funding. Dublin Arts Council: Mr. Reiner, Council representative stated the B.R.E.A.D! Festival will take place on Sunday, October 14 from noon to 9:00 p.m. in Coffman Park. Admission is free. Dublin Board of Education: Ms. Alutto, Council liaison stated that the School's upcoming ballot levy was discussed at the last meeting. They also talked of the beginning of the new school year and the fact that transportation is going very well. The Emerald Campus is receiving great reviews from the students who attend their classes. COUNCIL ROUNDTABLE Ms. Fox: Reported that she attended the Taiko Drummers event at Coffman High School and was very impressed. The theater was nearly filled! These students have performed in England and around the country. Mr. Keenan added that the Master Taiko performer is from Mashiko, which enjoys a Friendship City relationship with Dublin. Ms. De Rosa: Stated that residents have asked about the status of the panhandling issue. Has the situation improved as a result of measures taken? Chief von Eckartsburg stated that some of the regulars continue to panhandle, but the level of activity seems to have decreased. Mr. Reiner: Shared that he recently acquired two apps to test -- one for a Bird scooter and one for a LimeBike. He believes the problem many cities are having with these types of programs is due to the particular city's density. Dublin is not as dense as other cities. The cost for a 2.9 -mile trip by car would be $28.00 a year, a scooter $8.00 a year and a bike $4.00 a year. He pointed out some items that he believes are important with this consideration: • mandated use of helmets, • no double riding, • using the kickstands, • using the lights, • requiring a license, and • not riding on sidewalks. Ms. Readier added that this is similar to the program the City of Columbus has implemented. Ms. Alutto moved to refer the exploration of bike and scooter programs to the Community Services Commission (CSAC). Vice Mayor Amorose Groomes seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Alutto, yes. Mr. Keenan inquired if use of a helmet could be mandated. Ms. Readier stated that in the City of Columbus, riders under the age of 18 are required to wear a helmet. Mr. Keenan: 1. Stated that he had asked staff to review the Brand Road/Coventry Woods Drive crossing, and requests an update be provided for the next Council meeting. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting September 10, 2018 Page 9 of 10 Form 6101 2. Inquired if the self-insurance Employee Benefits Fund at $2.942 million is the fund to pay claims prior to the stop loss provision kicking in. Ms. Mumma stated that was correct. The fund has been declining over the last couple of years, but was increased this year as part of the 2019 budget. In response to Mr. Keenan's question, she indicated that, currently, the City has no policy in place related to this fund. I Inquired about the self-insurance fund level for workers compensation. Ms. Mumma stated money is set aside in the General Fund to transfer for that purpose, if needed; however, there has been no need the last two to three years. Mr. Keenan stated that municipal rates have been reduced over the last two years. It would be worthwhile to compare the self-insured rate versus the fully -insured Workers Compensation Bureau rate. 4. Referred to the Cemetery Fund, and asked if there any plans to expand the cemetery space available. He often receives inquiries about the City's plans to do SO. Vice Mayor Amorose Groomes suggested that perhaps a buy-back plan for unused plots could be considered. Mr. Keenan asked if the Perpetual Care Fund of $1.4 million is funded by grave sales and interments, given there are no longer any grave sales. Ms. Mumma stated that is correct. Staff needs to review the Code to determine when those funds are to be used as the City transitions from having active lots available to no cemetery lots available. The City has never used those funds. Ms. Alutto: 1. Stated that she had the opportunity to attend the India Festival, which is a very large festival. On behalf of the City, she accepted an award called, "Friend of India Award". She extends thanks to the organization for honoring the City. 2. Suggested that CSAC become involved as the City investigates short-term rentals, such as Airbnb. There are concerns being voiced about such programs. Mr. Keenan stated that this is a controversial issue for communities. It makes sense to review the impact of these programs. Vice Mayor Amorose Groomes stated the issue has occurred in her neighborhood and was very disruptive. She suggested requesting a legal opinion prior to referral to a board or commission. Ms. Readler stated that Legal staff prepared an opinion on this at the end of 2017 and have been monitoring the issue. Their recommendation at that time was that there was no need to establish regulations around this activity. She will update the memo and circulate it to Council. Vice Mayor Amorose Groomes: 1. Inquired if the Community Pool North design process will explore the possibility of making it a year round facility. Mr. McDaniel stated that it would be considered as part of the public input. 2. Sought clarification regarding the 2018 water main condition assets memo that was included in the meeting packet. Does this memo indicate that the City is now implementing changes, based on the company's 2012 research? Ms. O'Callaghan responded that the mention of the work in 2012 was included merely as a reference that the City has used the company previously and that experience was satisfactory; the previous work is not related to this project. Vice Mayor Amorose Groomes requested clarification about the extent of this research area, and asked if assessments would be done in the Muirfield area where stormwater had infiltrated sanitary systems. Ms. O'Callaghan stated that this project is specific to water mains. The other discussion about Muirfield was specific to sanitary sewer lines. 3. Inquired about road salt acquisition. The memo in Council's packet states that the City currently has 4,000 tons of salt, and that the road salt costs increased 75% through the consortium in which the City participates. Ms. O'Callaghan responded that she is uncertain of the reasons for the cost increase. The 4,000 tons is the City's capacity, so the City is currently at capacity in the salt barn. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council September 10, 2018 Meeting Page 10 of 1 In response to Mr. Reiner's question regarding selling surplus salt to other communitie.c Mr. McDaniel stated that the City previously has sold salt to the Schools and to ShawnE Hills. In response to Vice Mayer Amorose Groomes' question regarding requirement of a minimum salt purchase, Ms. O'Callaghan stated that the ODOT winter use contract requires a minimum purchase of plus or minus 10% of the committed amount, so the typically procures from that contract first. Vice Mayor Amorose Groomes inquired what occurs if the City's salt storage is at capac and there is no need for additional salt. Ms. O'Callaghan stated that an arrangement was made with ODOT for them to store trI%. salt that the City is committed to buy. The City will fulfill its contractual obligation. 4. Referred to -the Munis report that: was included in Council's packet and inquired if the City remains within budget at this point in time with the transfers and adjustments that have been made, or are additional transfers anticipated. Ms. Mumma responded that in terms of the transfers from the General Fund to other funds, the City remains within budget. There is also the ability to alternate between account line items if necessary. She d0E1.s not foresee anything beyond what has been budgeted. Form 6101 Mayor Peterson: Shared that he will be participating in the Maria's Ride event on Sunday, September 16. There will be a procession of 300 cars from Dublin Coffman High School to the Schottenstein Center. This event is part of the continuing crusade to bring awareness and an end to distracted driving. In response to Mayor Peterson's question about traffic control at this event, Chief von Eckartsberg stated that many of the area law enforcement departments will be working together to help facilitate the event. oo,'` Vice Mayor Amorose Groomes suggested that the City mention this event in the traffic impact inforpation that is sent via social media, so that the public is aware. ADJOURNMENT i Them Ong was adjo�rne 8:08 p.m. Mayor — Presiding/4lfficer • � ,Clerk ,Rf Counci