Loading...
HomeMy WebLinkAbout06-25-2018 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON. OHIO Held CALL TO ORDER Dublin City Council June 25, 2018 Meeting Form 6101 Mayor Peterson called the Monday, June 25, 2018 Regular Meeting of Dublin City Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, Ms. Fox, Mr. Keenan and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readler, Ms. Mumma, Ms. Crandall, Ms. Goss, Ms. O'Callaghan, Mr. Foegler, Mr. Earman, Chief von Eckartsberg, Mr. Gaines, Mr. Hammersmith, Ms. Gee, Mr. Krawetzki, Ms. Leroy, Ms. Rauch, Mr. Plouck, Ms. Wawszkiewicz, Ms. Burness, Ms. Richison and Mr. Boggs. PLEDGE OF ALLEGIANCE Ms. Fox led the Pledge of Allegiance. CITIZEN COMMENTS There were no comments from citizens. CONSENT AGENDA Mayor Peterson asked if anyone requests removal of an item from the Consent Agenda. Hearing none, he moved approval of the actions for the two items on the Consent Agenda. Mr. Reiner seconded the motion. • Approval of June 11, 2018 Regular Council Meeting Minutes • Notice to Legislative Authority re: D5J liquor permit to Z Cucina Dublin LLC, dba Z Cucina, 6584 Riverside Drive, Dublin, OH 43017 Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Fox, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 39-18 Rezoning Approximately 47.37 Acres on the East Side of Hyland -Croy Road, Approximately 1,200 Feet South of the Intersection with Tullymore Drive from PUD, Planned Unit Development District (Autumn Rose Woods) to PUD, Planned Unit Development District (Autumn Rose Woods) for an Amendment to the Approved Development Text to Permit the Split -Rail Fence to Remain Along the Perimeter of Reserve C, to be Owned by the City of Dublin. (Case 18- 023Z/PDP/FDP) Ms. Rauch stated there were no changes from the first reading. Staff recommends approval. Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Alutto, yes. Ordinance 40-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents to Acquire a 0.027 -Acre Fee Simple Warranty Deed for Right -of - Way, Without Limitation of Existing Access Rights; a 0.581 -Acre, Permanent Utility and Grading Easement; and a 0.055 -Acre Temporary Easement from the Board of Education of the Dublin City School District, for the Property Located Along Hyland -Croy Road for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public Without Charge. Mr. McDaniel stated there are no changes from the first reading. He added that a follow- up memo regarding trees was provided to Council. Vice Mayor Amorose Groomes inquired about the five landmark trees that were impacted by the road network. Mr. Hammersmith stated that staff did give that consideration, but there were no alignment adjustments that could be made. These trees are not affected by the roadway or the pedestrian paths -- it is more the grading that impacts them. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council June 25, 2018 Page 2 Meeting Form 6101 To clarify, Vice Mayor Amorose Groomes asked if there is any option such as a retaining wall that could be added. Mr. Hammersmith stated that staff did review this, but the option is not viable. Vice Mayor Amorose Groomes asked if Council will be able to review any of the proposed plant lists that are noted in the documents. Mr. Hammersmith responded that the list was not something typically provided to Council, but that he could provide that if desired.. Vice Mayor Amorose Groomes recalled the documents had indicated evergreen shrubs, which cause her concern. The Sea Green Junipers that were planted along SR161 may not survive due to the lack of treatment and infestation. Treatment of these cultivars is costly and difficult. Vote on the Ordinance: Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson, yes; Mr. Reiner, yes. Ordinance 41-18 (Amended) Adopting Amendments to Chapter 99 of the City of Dublin Codified Ordinances Addressing Small Cell Facilities and Wireless Support Structures within the Right -of -Way, Including Design Guidelines for Specifications and Aesthetic Requirements that All Small Cell Facilities and Wireless Support Structures Must Meet Prior to Installation in the City of Dublin Right -of -Way. (Case 18- 011ADMC). Mr. Papsidero noted the amended Ordinance and cover memo provided to Council have addressed some of the questions raised at the first reading. He reviewed the guidelines that were clarified in the amended Ordinance, such as ground -mounted equipment screening requirements. Vice Mayor Amorose Groomes referenced the section regarding data about power usage. Is staff satisfied with the ability to gather that information from their vendors? Mr. Papsidero responded that staff is comfortable with the language as drafted. Vote on the Ordinance: Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes. Mr. McDaniel added that a week prior, a meeting was held regarding HB 478 and the implementation of this. He acknowledged the City's legal team and Mr. Papsidero for their efforts on this. There were 89 attendees from 53 cities at this meeting. Ordinance 42-18 (Amended) Adopting Amendments to Section 153.162 of the City of Dublin Codified Ordinances (Zoning Code) to Require Registration of Sign Contractors and Bonding for Sign Installations. (Case 18-018ADMC) Mr. Papsidero stated that, based upon Council's direction, there was one minor change made in this Ordinance regarding property damage and insurance claims. Vote on the Ordinance: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. Ordinance 43-18 Adopting the Proposed Tax Budget for Fiscal Year 2019, Mr. Gaines stated that this Ordinance adopts the tax budget for submittal to Delaware and Franklin Counties. There are no changes from the first reading. Vote on the Ordinance: Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 44-18 Authorizing the City Manager to Enter into an Infrastructure Agreement for the Construction of the West Plaza of the Riverside Crossing Park and the Completion of Related Streetscape Enhancements to North High Street. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held June 25, 2018 Page 3 Ms. Alutto introduced the ordinance. Mr. Foegler stated that this Infrastructure Reimbursement Agreement includes the West Plaza of Riverside Crossing Park and the completion of the abutting North High Street streetscape enhancements. The final brick work was deferred due to all the construction activity, so this will provide an opportunity for that work to be completed. It also provides for the City to enter into a contract with Crawford Hoying to undertake the construction of the West Plaza on the City's behalf. This has been done in the past for public infrastructure -- particularly when there are development agreements — for locations with high congestion and a large amount of construction activity. This agreement is modeled after other agreements that the City has had with Crawford Hoying for infrastructure performed for the City. The cost of the improvements, including both the right-of-way and the plaza, is $1.45 million. Staff will be recommending approval at the second reading/public hearing on July 2. Ms. Fox stated that she is concerned that the design for the east park has not been finalized and therefore, the designs will not be cohesive between the two plazas. She questions how it can be determined that the seating on the west plaza is the appropriate kind of seating without knowing those details about the east plaza. Mr. Foegler stated that the seating on the West Plaza does reflect the Final Development Plan that was approved by Council in 2017, and those discussions were held prior to the approval by Council. The presentation tonight will illustrate the compatibility between the two plazas. In response to Ms. De Rosa's question regarding the totality of the seating being of a stone type, Mr. Foegler stated that this construction does not include additional seating, other than this, than what was approved in the Final Development Plan. However, additional seating could certainly be added at a later time. Mr. Reiner asked for confirmation that the pedestrian bridge also includes the bicycle area. Mr. Foegler stated that was correct. Vice Mayor Amorose Groomes asked what fees are being paid and to whom. Mr. Foegler stated that the only fee that is included is the fee for Brackett Builders as the construction manager. There are no fees provided to Crawford Hoying in this agreement. Vice Mayor Amorose Groomes asked who would be responsible if the costs exceed the guaranteed maximum price as mentioned in the contract. Mr. Foegler responded that Crawford Hoying has the obligation to perform on the contract terms. Vice Mayor Amorose Groomes clarified that Crawford Hoying is then assuming risk without requiring a fee to offset that risk. Is that correct? Mr. Foegler responded that if there is some unforeseen subsurface issue that requires additional cost, a change order would then be appropriate. Brackett has been closely involved in this process and the contract and is comfortable with the terms. Vice Mayor Amorose Groomes clarified that Brackett's contract is with Crawford Hoying and not with the City, correct? Mr. Foegler responded that Brackett is the construction manager for the adjacent projects, and it was desirable to have the same construction manager. Vice Mayor Amorose Groomes asked if staff knows whether or not the contract between Crawford Hoying and Brackett includes the assignment of risk. Mr. Foegler stated he does not have such information. As far as the City is concerned, the obligation flows to Crawford Hoying, which is typical in these types of agreements. Ms. Alutto stated that the contract includes contingencies, correct? Mr. Foegler stated that is correct. Ms. De Rosa stated that Mr. Foegler mentioned that the seating was out for bid. Have bids been submitted yet? Mr. Foegler responded that Brackett has bid this. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Feld June 25, 2018 Page 4 Form 6101 Ms. De Rosa stated that if there is discussion of change or modifications on the east plaza, there would not be the ability to make a corresponding change on the west plaza. Is that correct? Mr. Foegler responded that if Council wanted to modify the seating for the west plaza, the bid process should not proceed. Ms. Fox stated that she understands there may be some design similarities, but before a final decision is made, it is important to know what will occur for the east plaza. This piece comes through separately, so it is difficult to have a complete picture. It comes through the various boards for approval separately as well. In regard to warranties, the agreement states there is a one-year warranty after construction is completed, yet many of the elements will not be completed until late 2019 or 2020. If there is a problem after all the different elements are completed and the warranty timeframe has passed, what is the liability for the City? Mr. Foegler responded that this is not being handled differently from any other construction project. The timing of these elements coming together works nicely. If there were something that the City wanted to change after it was completed, as with all other improvement projects, it would be a cost to the City. Vice Mayor Amorose Groomes noted that the stairwell leading down to the pedestrian bridge would not likely be open before the bridge is completed — is that correct? Mr. Foegler stated that the stairwell may be open because the Z2 building has a commercial use at the ground level. If the developer wants to work to make that happen, it is possible. The memo indicated that staff did not want to have separate contractors for the hand rail system that is an extension of the bridge. There is a budget for temporary railing to allow use of the rest of the plaza prior to the time the pedestrian bridge is open. Ms. Alutto asked if Council would be able to view a rendering of the seating on the east side plaza prior to the next reading of the ordinance. Mr. Foegler stated he could share the Final Development Plan and the as -bid renderings of the seating. He noted that it is important to keep in mind that there are differences between the east and west plazas. These plazas are not intended to mimic each other as one side is more historic and the other side more modern. Ms. Fox suggested that Council consider the aspect of flexibility of the space. Permanent large seating leaves no options for configurations for any other uses. Ms. De Rosa inquired about the timing of the construction of this area. Mr. Foegler stated it is expected to begin around July or early August of this year. There will be a second reading/public hearing at the July 2, 2018 Council meeting. Ordinance 45-18 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2018. Ms. Alutto introduced the Ordinance. Ms. Mumma stated that this supplemental appropriation provides the funding for the project that Mr. Foegler has just described. The amount of $1.45 million would be appropriated from the Capital Improvement Tax Fund to an advance line. It would then be transferred from the Capital Fund to the Capital Construction Fund where it would be re -appropriated to fund the contract for the infrastructure as described. There were no questions from Council. There will be a second reading/public hearing at the July 2, 2018 Council meeting. INTRODUCTION/ PUBLIC HEARING - RESOLUTIONS Resolution 29-18 Accepting the Lowest and Best Bid for the 2018 Guardrail Replacement and Maintenance Project. Ms. Alutto introduced the Resolution. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held June 25, 2018 Page 5 Form 6101 Mr. McDaniel stated that this project is for the replacement of existing steel guardrail with painted galvanized steel guardrail on Avery-Muirfield Drive and Summit View Road; replacement of timber guardrail on Memorial Drive west of Cartney Court with steel - backed timber guardrail; and removal of timber guardrail on Reserve Drive. The bids were favorable. Staff recommends approval of the resolution. Mr. Keenan stated that he recalled hearing that the wooden guardrail lasted longer and was more durable because if a vehicle hits the rail, there is not a large dent. Is there a reason the City is not using wood for these guardrails? Mr. Hammersmith stated that the City has had good experience with this product and it usually requires less repair. It is difficult to make the wood work in all instances because of the thickness. Wood is the first option, but if it is not feasible, then the second choice is always steel. Ms. Fox noted that the price is above the estimate. The cost increase was likely due to boring into the stone. Does the stone make such a large difference? Mr. Hammersmith stated that the stone is not the factor that impacts cost. It is actually related to working around existing utility structures. Vote on the Resolution: Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. Resolution 30-18 Accepting the Lowest and Best Bid for the 2018 Pedestrian Tunnel Maintenance Project, Ms. Alutto introduced the Resolution. Mr. McDaniel stated that staff received five bids for the pedestrian tunnel maintenance. This resolution involves the removal of the stone clad slopes at each entrance to the existing 108 -inch diameter tunnel on Memorial Drive, west of Kilbirnie Court and east of Dunniker Park Drive. The contractor, Sunesis Construction Co. is pre -qualified by ODOT. Vice Mayor Amorose Groomes inquired whether or not the other tunnel in this area is scheduled for maintenance, as well. Mr. McDaniel stated that it likely is, but he is unsure of the timing. Vice Mayor Amorose Groomes added that the two tunnels are the same age and in the same condition. Mr. McDaniel stated that staff rates these conditions as is done with sidewalks, guardrails, etc., so the rating determines the timeframe in which a section will be repaired. Mr. Keenan requested an update regarding the Glick Road tunnel that he had asked about previously. Mr. McDaniel stated that he should have information available tomorrow. Mr. Keenan noted that the concrete floor under the Glick Road tunnel appears to be higher, and perhaps that contributed to the drainage problem. Mr. Reiner asked if this is an improvement from the original condition and a more permanent solution. Ms. O'Callaghan responded that it is an improvement that staff believes will be more durable and long lasting. Mr. Reiner asked if there were issues with the original design. Mr. Hammersmith responded that the tunnels have actually lasted longer than expected. These improvements will include concrete retaining walls, stainless steel mesh on the front and synthetic stone that will be attached to that. Vice Mayor Amorose Groomes asked if the same treatment will be done for the tunnel south of Whittingham. Mr. Hammersmith responded those will be different due to the fact that they are gravity retaining walls and these are cantilevered. However, the look will be similar. Vote on the Resolution: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes. RECORD OF PROCEEDINGS Minutes of BARRET"T BROTHERS - DAYTON, OHIO Held Dublin City Council June 25, 2018 Page 6 Meeting Form 6101 Resolution 31-18 Accepting the Lowest and Best Bid for the Waterline Replacement — Phase 4 Project. Ms. Alutto introduced the Resolution. Mr. McDaniel stated this is a continuation of the three previous phases and part of the ongoing program to replace waterlines. This phase will replace existing two-inch or three-inch water lines with new six-inch ductile iron water lines, including fire hydrants and other associated appurtenances, in six separate locations: Dunskeath Court, Springburn Drive, Macewen Court, Balloch Court, Havington Court and Ketchum Court. This work will also include the re -connection of existing residential water services, the installation of six new fire hydrants, and associated milling and repaving of the plan - designated pavement surfaces of these cul-de-sacs affected by the work. Vice Mayor Amorose Groomes asked about the total number of phases for this program. Mr. Hammersmith stated that there are several more waterline repairs anticipated. Vice Mayor Amorose Groomes stated that the expectation is that the new lines would last longer than the existing lines that are being replaced. Mr. McDaniel confirmed that is correct. Mr. Keenan stated that he understands there are some drainage issues on Leven Links Court with water flowing into a particular resident's basement through the window during a recent rain event. Is that a drainage issue or simply the result of the large amount of rain experienced? Mr. Hammersmith responded that he spoke to the City's Risk Manager and it appears to be run off and gutters that overflowed, resulting in this issue. Vice Mayor Amorose Groomes stated that the situation may warrant curb and gutter at some point to facilitate proper drainage. Vote on the Resolution: Ms. Fox, yes; Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. Resolution 32-18 Accepting the Lowest and Best Bid for the City Hall Restroom Renovations Project. Ms. Alutto introduced the resolution. Mr. McDaniel stated that this project is driven by the need for full compliance with ADA and Building Code standards; enhancing privacy by realigning the entrances to create a buffer from the main lobby; providing more space for shelves/cubbies for placement of items such as handbags, briefcases, and umbrellas; and updating the flooring, fixtures and finishes. Vote on the Resolution: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. De Rosa, yes. OTHER Park Naming (Holder -Wright Earthworks Mr. Earman stated that this park is scheduled to open to the public in August. It has been known as the Holder -Wright Earthworks for decades due to the archaeological digs that have taken place on the property. This is a unique opportunity for an interpretive education site. There are many unique characteristics of the property such as: • Dublin's first framed farmhouse; • Hopewell Indian burial grounds; • Wright Run; and • Waterfalls, caves, etc. The master planning for the park began in 2011, and there have been many public input sessions. The park is located along Emerald Parkway with an entry point from Emerald Parkway. There have been multiple phases, and the phase under construction at this time is the visitor orientation space. There is an eastern trail system, and it is hoped that a western trail system can be added later through land acquisition. At the western edge RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held June 25, 2018 Page 7 Form 6101 of the park is the Ferris Cemetery marker. He highlights this factor as the City's naming policy specifies incorporating the history and names of the people who lived on or worked the land. Staff received an official request from the Holder family who have asked the City to consider removing the Holder name and replacing it with the Ferris name. The Ferris family was the original owner and constructor of the farmhouse. The suggestion was made to name the park the "Ferris -Wright Park," which is consistent with the family's request and the history of the land. Ms. Fox clarified that the western trail land is not yet owned by the City. If the City does acquire that property in the future, would that create an issue with the name, given that more properly owners would then be involved? Mr. Earman responded that there are several attributes to the park for which other significant names could be incorporated, i.e. the Ferris House and the burial mounds themselves. Mr. Keenan stated that the original landowners were actually the Hopewell Indians. He hopes that would be carried forward in some way as the mounds are such an important part of the interpretive center. Mr. Earman suggested the name be the Ferris -Wright Park and Hopewell Earthworks. Mr. Reiner stated that this is one of the furthest northern of the Hopewell sites. He recalls that OSU archaeologists identified bones on the site. Is it possible to have those returned so they can be part of an exhibition? Mr. Earman stated that staff has reached out regarding those findings, but unfortunately, the location of those findings was not well documented. There is ongoing research taking place in order to tell the story and allow the story to evolve. Mr. Keenan added that Ed Lentz is an historian who writes for the Columbus Dispatch. Perhaps he could be of assistance. He is a great resource as he has done a lot of research on this. Mr. Reiner stated he is hopeful that OSU still has in their possession the five or six skulls that were removed from what is called the "Devil's Pit" on the land. Vice Mayor Amorose Groomes stated that she believes some of these artifacts may still be intact locally. She recalled a donation to the Columbus Zoo. As a child, she recalls finding arrowheads on this property. She will provide Mr. Earman with some names of people to contact in this regard. Mr. Earman added that the family members have been very generous. They have also been working with a local firm named ROTO on interpretive design. Vice Mayor Amorose Groomes stated that this property is of tremendous value. She asked about the detached garage on the property and whether or not it has been razed. Mr. Earman stated it has been razed. Vice Mayor Amorose Groomes asked if the "Ferris -Wright Park" could be a temporary name until all the land is assembled. Mr. Earman responded that it is Council's decision regarding naming. Mr. McDaniel stated he understands the idea that it may be a temporary name until all of the parkland is assembled. Ms. De Rosa asked if Mr. Earman had heard any objections to this recommendation for the name of "Ferris -Wright Park." Mr. Earman responded that he has not. Ms. Fox stated that it is important for those driving by the park to know that the Hopewell Indian mounds are located in this park. She asked how the archaeological digs are done so that there is nothing in the dirt moved that needs to be marked in some way. Mr. Earman stated that there is a process involved and that all the dirt that has been moved for construction has been "fine-tooth combed." Mr. Earman added that Tom Holton of the Dublin Historical Society is present tonight and may like to comment. Mr. Holton stated that he supports the naming of the park as "Ferris -Wright Park," as it reflects ownership of the land. He added that the Krumm Mound, near the Dublin Arts Council building, has been identified by the archeologists as going back to the 1800's. It has been called Krumm Mound because it is on what was at one time the Krumm RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council June 25, 2018 Page 8 Meeting Form 6101 property. The Davis Mound by Martin Road is on the Davis property. These mounds are identified by where they are located, and therefore to call this one the "Hopewell Mound" would be incorrect. The Ferris -Wright Mound would be more accurate, or perhaps the "Hopewell Mound at the Ferris -Wright Park." He .believes it is important to have a name for awareness purposes by the public. He has been following the research and the development of the park through the years. Ms. Alutto agreed that the Hopewell Earthworks needs to be noted on the park sign. Mayor Peterson moved to name the park "Ferris -Wright Park" with some reference to the Hopewell Mound or Earthworks on the signage. Mr. Keenan seconded the motion. Vote on the motion: Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Alutto, yes; Mr. Keenan, yes. • Follow -Up — Development Plan/Site Plan — Riverside Crossina Park East Plaza, Phase 1 Ms. Rauch stated that staff is bringing forward the proposed design solutions in response to some questions that were raised previously by Council. No formal action is requested of Council at this meeting. Mayor Peterson moved that this item be removed from the table for purposes of discussion. Mr. Reiner seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes. Ms. Rauch stated that in terms of process, the Basic Plan Review was approved in late 2016; City Council approved the Site Plan in August 2017; and in May 2018, the Development and Site Plan was presented to City Council. At that time, the application was tabled in order to address some concerns expressed by Council. At tonight's meeting, staff is seeking Council feedback. There will be another public input session in July, and this matter is tentatively scheduled for Council consideration at the August 13 City Council meeting. Mr. Earman stated that the items that Council brought forward at the previous hearing are outlined in a presentation. He shared a video that reflected the items discussed at the May 7 meeting. A timeline of public engagement is summarized in a memo that was provided to Council: • January 2013, a Joint Work Session between City Council and Planning and Zoning Commission, presentation by consultant of key public projects including the new river park; • March 2013, early stage planning concepts were shared at the State of the City; • September 2013, Joint Work Session between City Council and Planning and Zoning Commission to review progress of the plan; • October 2013, public forum held at OCLC to gather broad input regarding the BSD River Corridor Plan, share early planning ideas and seek citizen input; • March 2014, State of the City, preliminary renderings of the initial park concepts were presented; • In 2015, the Master Plan was developed and shared at the annual HOA meeting; • In 2016, the State of the City, Open House, display at the DCRC and an online comment period were the tools of communication used regarding the park master plan; and • The Master Plan for the park was adopted by City Council on May 23, 2016. Mr. Earman shared the video developed by Chris Kimbrel of MKSK. Mr. Kimbrel provided narrative to the video and explained each view. Vice Mayor Amorose Groomes inquired about the seat wall near Riverside Drive, specifically what will be on the top of that wall. Mr. Kimbrel responded that it would be a battered stone veneer. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council June 25, 2018 Page 9 Vice Mayor Amorose Groomes noted her concern with Code issues resulting from a sidewalk -level tree lawn and then a 28 -inch drop: Mr. Kimbrel responded that there is not a Code issue for this item. Meeting Form 6101 Mayor Peterson clarified that the grass appears flush behind the material shown in the image. Mr. Kimbrel stated that is correct. The material is proposed to be limestone, similar to the wall being installed at the Grounds of Remembrance. Vice Mayor Amorose Groomes clarified that it is a poured in place concrete with a veneer stone affixed to it. Mr. Reiner stated that something to consider in the future, along the grass strip, would be to buffer the pedestrian space from the automobile space with a hedge to separate the spaces. Mr. Kimbrel responded that they could explore plantings on either side of the steps. In response to Mr. Reiner's question regarding the new riverfront park downtown Columbus, Mr. Kimbrel stated that MKSK, performed all of that work. Mr. Reiner described an event that he attended recently that included a tour of the landscape work downtown Columbus. Landscape architects from around the country toured the area and found it to be very impressive. The two-level water feature was very nice and having an entertainment space was a great idea. Vice Mayor Amorose Groomes stated that she does support having the stone steps shown in this location. However, it would be preferable to have more buffer from Riverside Drive into the park. She noted there are tables on the brickwork coming off the bridge and a bench along the pathway. She is not satisfied with the seating on concrete piers with one's back to Riverside Drive. Although she understands that needs to be retained through that area, there is no quiet space for activities such as reading. She believes it is unlikely that people will want to sit on a stone wall along Riverside Drive. She also has concerns about the slope of the next phase of the wall. Another potential issue could be bicyclists riding on the stone wall - how that will be discouraged? In the end, she believes this should be only a retaining wall and that seating should not be incorporated. Mr. Kimbrel responded that the thinking behind the seating was to provide it for people who may be passing by and/or attending events. Places for respite are provided in more secluded areas such as the lower plaza. Vice Mayor Amorose Groomes stated that the bench that Mr. Kimbrel references appears to have a 90 -degree angle, doesn't look comfortable and has a cold, concrete look. She suggested that retaining walls should retain and seating areas should simply be seats. These elements should not be combined. She referenced the Golf Club of Dublin and the retaining wall in place with seating and its lack of comfort. She is hoping this park will be a place where people will want to linger. Mr. Kimbrel stated those comments are fair. He is not certain that the renderings shown on the video reflect exactly what will be in place,'as the elements are still evolving. The intent is not to have the seating be at a 90 -degree angle. Ms. De Rosa stated that she agrees with Vice Mayor Amorose Groomes. If the amount of cement was reduced significantly and instead, there were benches surrounding the planters, it would create an entirely different feel. Mr. Earman stated that it is important to note that the current focus is on hardscape; some of the final details like bench placement and planters will come next. Ms. De Rosa stated the issue is more than bench placement. She would like to create inlets to cozy areas, offering a different feel in various places in the park. There should be more respite points and a change in "personality." People can explore different parts of the park each day. What makes great parks is to create respite areas within the parks. Before the foundation is laid, she would like more thinking about how to accomplish both respite and relief areas. Mr. Reiner commented that the manner in which the benches are lined up along the waterfall works well, but he agrees that creating subspaces are important, too. He believes the park layout and circulation works as proposed. He would like to see RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council June 25, 2018 Page 10 subspaces created in the park -- not major areas -- but interesting subspaces through landscaping, incorporating more into thi.$) design. Mr. Kimbrel stated that they can certainly look into this. Meeting Form 6101 Mayor Peterson stated that in creating outdoor living areas, it is important to define the space. The video was impressive, but what makes this park great will be a defined, comfortable space. He would like to seEl. additional defined areas or what could be considered "destination areas" of the park. Mr. Reiner stated the entire concept is fine, but human scale subspaces that make people more comfortable are needed. Mayor Peterson asked Mr. Kimbrel to provide more clarification about the river access. Mr. Kimbrel shared a slide identifying where there is seating and also rustic stairs leading to where people could kayak and canoe. It is too steep for regular access or seating to be provided. Mr. Keenan stated that he agreed there needs to be separation from the roadway and a safer area in the green space for children to play. Vice Mayor Amorose Groomes added that she would envision some low plantings that would change in elevation and thickness behind the retaining wall. These would help with noise buffering from the roadway. Ms. Fox asked about the detail on the far north end of the park. Her focus is the functional use of the park by those who live in Bridge Park. Mr. Kimbrel responded that the approved Master Plan contemplates a phase at the time John Shields Parkway comes on line, which extends the pedestrian tunnel by about 40 feet to meet the location of the anticipated bridge abutment. This creates an opportunity for some retaining walls that will allow flattening of that area as opposed to the temporary condition as it exists today. The programmatic thinking is that it would be adult recreation - the walls are high enough to offer some low climbing opportunities. Vice Mayor Amorose Groomes asked about the overall length of the future pedestrian tunnel. Mr. Kimbrel responded it would be in thEl, range of 120 feet or slightly more. Vice Mayor Amorose Groomes stated that the City needs to determine what length of tunnel people would be comfortable walling through. This length may exceed that. Mr. Kimbrel stated it is only conceptual at this time. Vice Mayor Amorose Groomes believes it warrants a study. She asked about the internal diameter of the tunnel. Mr. Kimbrel stated he believes it is 10 feet. Vice Mayor Amorose Groomes stated she is not comfortable with this conceptually. Mr. Reiner commented in regard to the overlooks for the river that there would need to be some trimming of honeysuckle, etc. There are some other stately trees that are very nice. Is there an opportunity for any additional view sheds to be created for visitors to this park? Mr. Kimbrel stated that there may be opportunities, but their current focus is to address the dead landscape or invasive species. There are certainly opportunities to consider that after the park is completed. Ms. Fox stated that she would like the respite areas to be differentiated by the type of material. The longer walking areas with concrete encourage people to move through them, but the areas where there is intimate planting encourage people to linger. She believes this park has great flexibility, accommodating major events as well as providing intimate experiences. Mayor Peterson stated that the swinging benches and plantings around them are a really nice feature. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held June 25, 2018 Page 11 Form 6101 Ms. Fox stated she would like to have areas incorporated where one to five people could find a spot to sit. Ms. De Rosa stated that she recently visited Cardiff Town Center in Wales. There were areas where people were having picnics, and there were carvings on trees that made the spaces interesting, encouraging people to stop and have a conversation. There was something new to discover at every turn, and she believes that the Riverside Crossing Park is large enough to do something similar. Vice Mayor Amorose Groomes asked specifically about the abutment that projects out from the retaining wall. Why will that abutment project past the retaining wall? Mr. Kimbrel responded that the abutment is set by the bridge project. The abutment is being differentiated with cut stone. There was a desire to return that so that there is not an awkward relationship between cut stone on one face and rubble stone on the next. Also, they desired to pull the adjacent walls to the extent possible without making that trajectory too far out to open up that somewhat narrow space. Vice Mayor Amorose Groomes asked about the rationale behind use of the various materials. They will both essentially be a poured concrete face that will be adhered to. The abutment is a poured concrete base that the cut limestone will adhere to, correct? The retaining walls will be of poured concrete as well. Mr. Kimbrel confirmed that is correct. Vice Mayor Amorose Groomes inquired about the need to differentiate between those two pieces. She had hoped that there could be a small turf area where perhaps some ivy could grow, softening the look even more. Mr. Kimbrel responded that there is space on either side of the abutment to introduce vines that could grow up the walls. The slide shown is an updated version of the east elevation in the packet. These images have been shared since the Master Plan stage where they emphasized the architectural detail with some relief and some cut stone contrasted with rubble stone. Vice Mayor Amorose Groomes stated that she understands this in terms of doors and openings, but did not understand the need to draw attention to the bottom of that abutment. Mr. Kimbrel stated that the abutment is a fairly robust architectural feature that a very contemporary bridge lands on. In their view, it was appropriate. Vice Mayor Amorose Groomes stated that in the video shown, it did not appear that there was adequate space for any plantings. Mr. Kimbrel responded that there is not adequate space for plantings, as the shared use path narrows slightly to minimize the height of the wall. Vice Mayor Amorose Groomes stated that when the drawings are more detailed, it would be nice to see some plant material added to soften the wall, which currently appears very stark and harsh. She does like the cut limestone around the entryway. Mr. Kimbrel stated they will look into the possibilities of having more plant material. Ms. Fox stated that she likes the juxtaposition of the different stones, but her concern is with the appearance of this stone versus the old aged limestone found in Dublin. She hopes that the stone material for the face of these hearkens back to the historic walls in Dublin. The stone should come from this river, not from out of state. Mr. Kimbrel stated that the Olen quarry runs from south Columbus to Delaware and has been quarried for 200 years. Nearly all the historic architecture in Dublin is built with this stone, and they have specified this product for the west side. Vice Mayor Amorose Groomes clarified that the limestone for coping would actually be of Indiana Limestone, correct? Mr. Kimbrel stated that it is commonly used for coping. They specified a gray limestone for the coping stone. Mayor Peterson asked Council for any input regarding the new fountain design. Ms. Alutto stated that the fountain is beautiful. She agrees that the bridge abutment could be softened and that would be helpful. She likes the seating in the retaining wall along Riverside Drive, noting this seating would be used for events. She agrees with the need for buffering along Riverside Drive. She also loves the idea of respite areas. The pavilion with the fireplace is very nice. The video tool is beneficial for visualizing. RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held June 25, 2018 Page 12 Ms. De Rosa asked for an update regarding the lighting on the pavilion. Council's previous input was that the lighting was fairly intense. She is aware that modifications were to be made. Mr. Earman stated that this topic has been discussed at length. Staff recommends that the pavilion lighting be of an ambient type. Form 6101 Ms. Fox stated that there is tree uplighting that could be included, especially in the plaza. Mr. Kimbrel stated that within the plaza, the recommendation would be to uplight the trees with two lights per tree. There will be recessed lighting along the stairs and ramp — the locations where there could be safety concerns. There are curved lights that are unique to the lower plaza. Mayor Peterson inquired about the next steps in this process. Mr. McDaniel responded that he wants to confirm that Council is satisfied with the base and depth of the water feature. He will carry Council's input forward to the public feedback process. There was a handrail issue and an issue regarding the base of the waterfall that Council had raised previously. He understands the concerns with buffering along Riverside Drive and the safety concerns with children and bikes, etc. He asked for clarification about the seating on the retaining wall along Riverside Drive. Vice Mayor Amorose Groomes stated that some seating is great, but the 100 -foot length is not. She would like to see it broken up with staircases, plantings, etc. Mr. Reiner stated that there has to be adequate seating for parents watching soccer. He commented that the fountain is well done, and the pedestrian traffic route is well executed. Council wants to see more respite areas, and perhaps some interesting features such as sculpture, etc. Vice Mayor Amorose Groomes stated that the waterfall looks remarkably improved, and is reflective of Council's comments. Mr. Reiner commented in regard to the waterfall and the slope of 3 to 1. For every foot of vertical slope, there must be three feet of horizontal to keep the water from splashing out. This can be problematic in terms of constant refilling of the ponds. The designers need to make sure the actual drop of the water is correct related to the vertical height. Mr. Kimbrel stated that he did check with the fountain professional on this design. He has not been brought on board yet for detailed drawings. The intent, although not illustrated well, is to put a slight batter on that, reducing it to a foot and a half per foot. Ms. De Rosa asked if Council's feedback would be incorporated into the renderings that will be shared with the public on July 11. Mr. Earman responded affirmatively. Mr. McDaniel suggested that the discussion with the public could provide an opportunity for them to weigh in as well, keeping it very open-ended. Ms. De Rosa clarified that she would prefer that the design that has been evolving be shown to the public, not what was presented tonight. Mr. McDaniel agreed. Staff wanted to obtain Council's input prior to presenting updated information to the public in July. Ms. Fox asked about the river lookouts. She believes these will be used frequently by young children. Given the history involved with the area along the river, would there be an opportunity for a bronze plaque that could include information about the history of the river area — i.e. the Old Dublin bridge history, the fact that migratory birds fly up the river, the Indian Run ravine, locations of Indian tribe campsites in the past? This would be information that would draw people to the lookouts and prompt interest in what they will view. Mr. Kimbrel agreed there would be lots of opportunity for interpretive signage in these locations. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held June 25, 2018 Page 13 Mayor Peterson noted that on Wednesday, July 11 from 6-7:30 p.m., there will be a public participation session on this topic at the Dublin Community Recreation Center. Mayor Peterson moved to schedule the Development Plan/Site Plan — Riverside Crossing Park, East Plaza, Phase 1 for hearing at the Monday, August 13, 2018 Council meeting. Ms. Alutto seconded the motion. Vote on the motion: Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. De Rosa, yes. STAFF COMMENTS There were no comments from staff. COUNCIL COMMITTEE REPORTS Mr. Keenan, Finance Chairperson reported that the Committee of the Whole met earlier this evening and reviewed the cost of services update. A request for an additional hotel - motel tax grant to the Dublin Arts Council for the B.R.E.A.D. Festival also was reviewed. He moved to adopt the Committee recommendation that the Dublin Arts Council be responsible for hiring security for the exhibit taking place at the Festival, and that a hotel - motel tax grant be provided for reimbursement of those costs up to $2,000. Ms. Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Alutto, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes. Mayor Peterson asked when the second meeting is scheduled to discuss the remaining portion of the cost study update, namely the Planning fees and the Recreation fees. Ms. Mumma responded that staff will bring this information back to a later Finance Committee of the Whole meeting, likely at some point in August. The CIP workshops will also take place throughout August. Mayor Peterson summarized that the date for the cost study part 2 update is yet to be determined. Mr. Keenan asked if materials for the CIP workshops would be sent out prior to the workshops. Ms. Mumma responded that in the July 2 Council packet, a list of all of the projects staff has requested will be provided to Council. Staff is seeking input from Council regarding any projects that are not on this list in order that those can be included in the proposed CIP documents. Planning and Zoning Commission Ms. Fox, Council representative stated that: 1. An excellent continuing education session was provided to the Commission by the Law Department, focused on annexation process. These sessions are very helpful to Commission members. 2. At a recent PZC meeting, it was rioted that the Bridge Street Code limits the number of materials that are used in the District. The other finding is that there is an issue with some patio enclosure requests being received from applicants. These include vinyl enclosures that were used on The Avenue. This is not permitted in the Bridge Street Code. She is aware that staff is reviewing this issue. She asked that staff come back with some options and propose some allowances in the Code so that all applicants are able to enclose their patios in a way the City believes is of high quality. Mr. Reiner asked if the applicants are allowed to use glass and wire. Ms. Fox responded that glass is a permitted material, but vinyl is not. Mr. Reiner clarified he is referencing the contemporary wire look. Ms. Fox stated that the applicants' goal is to enclose the patio for three to four -season use. Vinyl can be rolled up, but is not a permitted material in the Code. It is being used conditionally at this time, but should be discussed by Council. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Held June 25, 2018 Page 14 Form 6101 Vice Mayor Amorose Groomes commented that the roll -up vinyl covering is used at places like Easton, and the material does not hold up well. Ms. Fox stated that in some cases, patios are requested after the footprint of the building is in place. At this point, there is not adequate space to use the systems required by the City for enclosure. This is an item for future discussion, if the City desires to have enclosed patios in the District. Vice Mayor Amorose Groomes, Chair Administrative Committee reported that a meeting is scheduled on Wednesday evening for performance reviews of the Clerk of Council and the City Manager. A packet in preparation was distributed to Council at the last meeting. Ms. De Rosa, COTA Board representative noted that on Saturday, June 30 there will be a grand opening of the SMARTColumbus Experience Center downtown on Civic Center Drive. It is a free event to the public, and the grand opening festivities begin at 11 a.m. This will be a state-of-the-art facility, unlike any others across the country, that will provide opportunities to look at the future of mobility. There is an impressive list of participants. She encourages everyone to join her at this event. Transportation is really about mobility, and this will be a very interesting event. Vice Mayor Amorose Groomes, Dublin Community Foundation representative reported that they have issued some grants and are working on more public awareness of opportunities to participate in the July 4 parade. Vice Mayor Amorose Groomes MORK representative stated that a meeting is scheduled tomorrow to discuss the topic of placemaking. The Executive Board meets on Thursday. Ms. De Rosa, US 33 Corridor Innovation Group reported that the group met on June 15. There is much activity on smart mobility, and it is challenging to stay apprised of the various initiatives and how they interact. The corridor group, which is working across five townships and two cities to assemble an overlay district, has issued a Request for Qualifications and has received some responses for assistance in this effort. As activity occurs along the corridor, there is opportunity for the sequencing of shared planning and its associated zoning. The Smart 33 Corridor will have activities and displays at the Experience Center in downtown Columbus. It is important that the Smart 33 Corridor is central and instrumental to not only the activities, but the mindshare as well. Mr. McDaniel added that the Corridor or the Council of Governments (COG) will have some presence in the Experience Center. It will be relatively minimal at the start, but will grow over time. The COG is working on a collective branding/marketing approach, and the COG Board will review that information in July. He will provide an update on the various components of the Corridor and how they all work together. Mr. Reiner, Dublin Art Council representative thanked Council for their support of the DAC exhibit by the Tibetan monks at the B.R.E.A.D. Festival. He noted that the Sundays at Scioto concerts are well attended each week, and many donations are made by those attending in support of the arts. Ms. Alutto, Dublin Board of Education liaison stated that the recent meeting was cancelled, but she will meet with Dr. Hoadley on Friday. She invited Mr. McDaniel to join the meeting, if he is available. Mayor Peterson, Washington Township liaison welcomed Mr. Richter to the meeting. As he shared at the last meeting, he had an opportunity recently to talk with Mr. Richter and looks forward to working with the Township to address any concerns. COUNCIL ROUNDTABLE Ms. Fox stated that: 1. She has forwarded many recommendations to staff and the architect regarding the future Council Chambers. 2. She and Ms. Crandall met with some residents at Ballantrae regarding the detention ponds. There are concerns about algae in the ponds, and City staff is working with the residents. She added that, given the current heat, every pond in Ohio is facing similar issues with algae. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held June 25, 2018 Page 15 Form 6101 Mr. Reiner: 1. Asked for confirmation from Mr. McDaniel that the City will support the request from Mr. Holton of the Dublin Historical Society regarding preservation of videos of early leaders. Mr. McDaniel responded affirmatively. He has asked Ms. Wilson, Records Commission Chair to assist him with storage. He has also asked the public information officers to push out this information as they are able to do. 2. Acknowledged the efforts by Ms. O'Callaghan who is having the wire for the new bridge designed in Germany and created in Italy. There are several steps that follow for review with the various design firms involved. This is an amazing project, and the bridge will be graceful, beautiful, delicate, ethereal and a piece of art. It will be one of the most amazing pieces of architecture in the region when completed. He thanked Ms. O'Callaghan for her coordination of all this work. He added that he is pleased that they have been able to add 30 feet back to the height, which will greatly enhance its appearance. Mr. Keenan noted he had responded to Mr. Reiner in support of the funding for the video preservation, and looks forward to its completion. Mq_ Aliittn. 1. Noted she had an opportunity to attend the last Aging in Place conversation with the community. The session was packed, and people were very engaged with this topic. She thanked Ms. Nardecchia and Ms. Crandall for coordinating these sessions. 2. Stated that after last week's rains, there was a back-up on a street off of Carnoustie. She observed that City crews that were pumping and would like a follow-up from staff. Mr. McDaniel responded that after a significant rain event, staff does a pump -over on a certain area where flow monitors are in place in the manhole. This is done to prevent any overflows. Vice Mayor Amorose Groomes: 1. Reported that on June 16, the statewide Asian Pacific Islander group held their Government Affairs conference at the DCRC. She provided the welcome for the meeting, which was well attended. She appreciates their selection of Dublin as the site for their statewide meeting. 2. Congratulated the staff of Peak Human Performance who hosted a ribbon -cutting event yesterday. This is another company in our community committed to the goal of helping people be as physically healthy as possible. Mayor Peterson: 1. Asked if the Emerald Parkway bridge will be reopened tomorrow morning. He is aware that some problems were encountered with this project. Mr. McDaniel responded the bridge will reopen tomorrow morning. 2. Thanked Mr. McDaniel and staff for their efforts with the work session held last Wednesday. He believes it was particularly effective and efficient, and some resolution was reached regarding some challenging issues. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session at 9:21 p.m. to discuss personnel matters related to the employment of a public employee, purchase of land for public purposes, and for a conference with the attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes. The meeting was reconvened and formally adjourned at 10:45 p.m. RECORD OF PROCEEDINGS Minutes of _ Dublin City Council BARRETT BROTyEI{S -DAYTON, OHIO Jun Mafvor — PresidirW 0 Clerk of Council Meeting Form 6101