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HomeMy WebLinkAbout05-21-2018 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRFTT RROTHFRS - DAYTON.. OMO Held_ CALL TO ORDER Dublin City Council May 21, 2018 Meeting Mayor Peterson called the Monday, May 21, 2018 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, Ms. Fox and Mr. Reiner. Mr. Keenan was absent (excused). Staff members present were Mr. McDaniel, Ms. Readler, Ms. Mumma, Ms. Crandall, Ms. Goss and Mr. Earman. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session to consider the purchase of property for public purposes. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yeas; Ms. Fox. The meeting was reconvened at 7 p.m. Other staff members present included: Ms. O'Callaghan, Chief von Eckartsberg, Mr. Rogers, Mr. Hammersmith, Mr. Syler, M.43. LeRoy, Ms. Nardecchia, Ms. Burness, and Mr. Plouck. PLEDGE OF ALLEGIANCE Ms. Fox led the Pledge of Allegiance. SPECIAL RECOGNITION/ PRESENTATIONS Form 6101 • Memorial Day — Monday, May 28, 2018 — invitation from Jeff Noble, Commander, LCPL. Wesley G. Davids American Legion Post 800 Commander Noble thanked Council for their support of the various veterans events. This year's Memorial Day activities have been modified due to the construction underway around Dublin Veterans Park. The procession will take place from the Shoppes at River Ridge to the Bridge Street bridge, where wreaths will be laid in the river; the procession will continue to the Dublin Cemetery. The ceremonies will take place at the Dublin Cemetery. Speakers this year include a Gold Star family of a Lima Company marine; and the Seeds family, whose family member,, George Seeds was recently added to the KIA Memorial in the cemetery. Following the ceremonies, everyone is invited to a picnic at Monterey Park. He hopes Council and the citizens will join in the ceremonies. Mr. Reiner noted an interesting fact he recently learned. When Gen. Washington crossed the Delaware, there were only two people who are actually recorded in history as being in that boat -- Gen. Washington and an individual carrying the flag whose name was Davis. He has learned that Davis has some involvement with Dublin, Ohio and possibly the Davis Cemetery. He was not aware of this prE!Viously. He asked if any of the veterans present are aware of this information. Commander Noble responded that they have an individual who decorates Davis Park every year, and he will check with him. Mayor Peterson commented that Commander Noble nominated an individual for the Grand Marshal of the July 4t" celebration, and his nominee was selected as the Grand Marshal. He asked him to provide details. Commander Noble responded that he nominated Sean Clifton, a U.S. Army Special Forces soldier badly wounded in Afghanistan. Fie was one of the speakers at the Memorial Day ceremonies two years ago. He is very pleased that he was selected as this year's Grand Marshal. Mr. McDaniel added that Master Sergeant Retired Sean Clifton was wounded in Afghanistan and has had a long road to recovery. He has helped others who have gone through the same process and is involved a Wounded Warrior recovery program. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council May 21, 2018 Page 2 He does many local programs for veterans. It is a great opportunity to honor a great American hero for his service and his continued dedication to helping veterans. Commander Noble added that another mission he is involved in is the Military Roundtable. A Purple Heart veteran, Dana Martin, is present tonight. Meeting Form 6101 Mayor Peterson commented that the veterans present tonight are representative of the entire community of people who sacrificed for our freedoms. He has consistently found that these heroes are very modest and humble, and do not seek recognition. But they do come forward in order to represent all of the veterans coming behind them. A common thread of these individuals is modesty and humility, together with undying sacrifice for their country. He thanked the veterans present for what they do for all of us. Council looks forward to joining them on Memorial Day. Recognition of Citizen U Graduates Mayor Peterson noted that 18 adults participated in this nine -week program of a behind - the -scenes tour with the City's frontline staff, giving a new perspective on local government and its operations. These graduates are present tonight. He thanked everyone for their investment of time with the City. Andrea Pilutti, 6783 Fallen Timbers Drive addressed Council on behalf of the Citizen U class. She grew up in Dublin, worked in Dublin the past 18 years, and has lived in Dublin for the last 12 years. The members of the class appreciate all of the support they received from the many staff members involved in the program. She described their experience with staff who handle various functions of the City, and noted that the employees take great pride in the community, love what they do and love working for the City of Dublin. She asked the graduates to stand to be recognized. Council members commented positively about the program and thanked the graduates for their interest and dedication to learning about their City. Many of these residents have also been involved with the Citizen Police Academy. In response to a question from Council, Ms. Nardecchia stated this is the fourth class for Citizen U, and there are now about 60 alumni. There will be a gathering for all alumni of Citizen U in September. Recognition of Outgoing City Board and Commission Members Council recognized the service of Mindy Carr, Community Services Advisory Commission; Jamie Zitesman, Board of Zoning Appeals; Chris Brown, Planning & Zoning Commission; Council Member Jane Fox, Architectural Review Board; and Council Member Cathy De Rosa, Planning & Zoning Commission. Mayor Peterson presented clocks to the outgoing members in appreciation for their service. Mayor Peterson also acknowledged the service of those who could not be present tonight, including Deborah Mitchell, Planning & Zoning Commission; Everett Musser, Architectural Review Board; and Vladimir Kapustin, Community Services Advisory Commission. Public Works Week Mayor Peterson read a proclamation for Public Works Week and presented it to Megan O'Callaghan, Director of Public Works, who was joined by Mr. Hammersmith and Mr. Syler. Ms. O'Callaghan shared slides of the various activities held in the City during Public Works Week and thanked Council for their support. CITIZEN COMMENTS Warren Fishman, 8977 Turnberry Court, member of Planning and Zoning Commission thanked Council for the opportunity for PZC members to attend the American Planning Association annual conference. It is a privilege to attend, and he is most appreciative to Council. His experience at the conference reaffirmed that Dublin is an amazing place! He spoke to many planners from other cities and learned that Dublin has many different challenges than those other cities experience. The major challenge he heard about from other cities was the desire to do project,.�, but the lack of funding for them. Many who spoke to him admired Dublin — the Bridge Street corridor development and the green, RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, 0" Meld Dublin City Council May '1_1, 2018 Page 3 Meeting Form 6101 incredibly manicured appearance of Dublin. He acknowledged that much credit for Dublin's success goes to all staff and to Ms. Mumma and the Finance staff, in particular. He hopes that more board and commission members can attend national meetings in the future as this is a wonderful learning opportunity. He appreciates the fact that Dublin's City Council has made some "gutsy" decisions that have taken Dublin to where it is today. Some he met complained about the difficulty in moving an agenda forward. However, I� the courage of Council members and staff to take risks has made our City stand apart from others! Dublin truly is unique. CONSENT AGENDA Mayor Peterson asked if anyone desires to remove an item from the Consent Agenda. Hearing none, he moved approval of the actions for the two items on the Consent Agenda. Mr. Reiner seconded the motion. • Approval of May 7, 2018 Regular Council Meeting Minutes • Notice to Legislative Authority rE.. D1 liquor permit from Noodle Shop Co. Colorado Inc. dba Noodles, 6475 Glenway Avenue, Green Township, Cincinnati, OH 45211 to Charles Penzone, Inc., 6675 Village Parkway, Dublin, OH 43017 (TREX) Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes. SECOND READING/PUBLIC HEARING —ORDINANCES Ordinance 38-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.007 -Acre Fee Simple Warran�tjf Deed for Right -of -Way a 0.068 -Acre Standard Highway Easement; a 0.363 -Acre Channel Easement; and a 0.012 -Acre Sewer Easement from Gage Crossing �_r�', LLC Located at 5314 Avery Road, Approximately 1,500 Feet South of Cara Road for the Public Purpose of Constructing a New Roadway, Mr. McDaniel stated that the right-of-way and easements are being donated by this organization. There are no changes since the introduction, and staff recommends approval. Vote on the Ordinance: Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Fox, yes; Ms. De Rosa, yes. INTRODUCTION /PUBLIC HEARING — RESOLUTIONS Resolution 27-18 Waiving Competitive Bidding for the Purchase of Beer for the 2018 DuhUHA Irish Festival. Mayor Peterson introduced the resolution. Ms. LeRoy stated that each year, staff requests that Council waive competitive bidding for this item. The reason for this is based on the substantial sponsorship support from the two distributors — Diageo, which providE�s Guinness and Harp wine and Miller -Coors, which provides Coors and Killian products. By state law, the products can only be purchased from the one distributor in this area. For this reason, the waiver is requested. Vote on the Resolution: Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Mayor Peterson, yes. OTHER • Permission to serve Alcohol at Dublin Irish Festival Ms. LeRoy stated this is the 31St year of the Festival. For all of these, alcohol has been sold. Staff works closely with Police to make sure the alcohol sales are carried out as safely as possible. All of the volunteers are required to take training each year. Staff is requesting permission to serve alcohol in Coffman Park for the Festival on August 3, 4 and 5, 2018. Vice Mayor Amorose Groomes asked about teen areas, which have been earmarked for various locations on the Festival grounds over the years. Has the City evaluated potential RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council May 21, 2018 Meeting Form 6101 Page 4 locations for the teen groups moving forward? Her understanding is there have been some issues in the past with the groups. How how best can these issues be addressed? Ms. LeRoy responded that a meeting was held today about this topic. Staff has found that it is difficult to designate a specific area for teens, as they tend to congregate as they desire! There have been some past issues, so discussion with Police staff is ongoing regarding measures that can be considE!red. Vice Mayor Amorose Groomes asked if any focus groups could be utilized to gather input. As a parent of two teens, she observes there is not much activity that captures the attention of teens — the Festival seems Iourely a social event. Perhaps some programming or activity might provide another option for teens. Ms. LeRoy responded that staff can look: at new activities for introduction. It has been a couple of years since any changes have been implemented. Social media seems an effective way of communicating with the teen group. Vice Mayor Amorose Groomes suggested some athletics or games, volleyball, etc. be offered. It is important to engage the teens in activities at this venue. However, if their desire is purely for social engagement, that is fine, too. But she would like to explore this further through discussion among teen groups. Ms. LeRoy stated that the City has a Dublin Teen Corps in place and the City could easily convene a group for discussion. Ms. Fox agreed that the City has many f=estival activities that are more family or adult- oriented. Is it possible to consider an area at the Festival for exclusive use by teens for athletic events, dances, or such? There is simply not enough activity for this age group at the Festival. Vice Mayor Amorose Groomes summari.;ed that it is important that the City do what it can to engage the teens. It may or may noir be well received. Mayor Peterson moved approval of the request to serve alcohol at the Dublin Irish Festival in Coffman Park on August 3, 4 and 5, 2018. Ms. Alutto seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. • Permission to serve Alcohol at B.R.E.A.D. Festival Ms. LeRoy stated that the Festival will relocate this year from Historic Dublin to Coffman Park. Dr. Guion of the Dublin Arts Council is present to respond to any questions about the event. She added that the event will be on Sunday this year and alcohol sales will take place between noon and 9 p.m. on that Sunday. Mr. Reiner asked for the specific date for the Festival. Dr. Guion responded it is scheduled for ,Sunday, October 14 from noon to 9 p.m. Vice Mayor Amorose Groomes asked if the hours have been extended this year. Dr. Guion responded that the hours previously were noon to 10 p.m., but it was found that there was a lag time after 9 p.m. Ms. Fox asked if alcohol was served at last year's B.R.E.A.D. Festival and, if so, do the alcoholic beverages offered have an intEirnational theme. Dr. Guion responded that they did serve, alcohol last year. wolf's Ridge Brewing supplies the alcohol. The owner of this business lives in Historic Dublin. They are very philanthropically focused and support non-profit organizations. Ms. Alutto noted that by relocating the F=estival to Coffman Park, there will be no need to close streets to accommodate the event. Dr. Guion responded that is correct. Mr. Reiner asked if it is possible that this event could move to Bridge Park in the future. Dr. Guion responded that they would definitely consider that option. Mayor Peterson moved approval of the request to serve alcohol at the B.R.E.A.D. Festival in Coffman Park on Sunday, October 14,, 2018. Ms. Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes. RECORD OF PROCEEDINGS Minutes of BARRF.TT BROTHFRS - DAYTON. OHIO Dublin Q�y Council May 2-1, 2018 Page 5 old _ Meeting Form 6101 • Motion to Accept Tax Incentive Review Council (TIBC) and Housing Council Reports and Meeting Minutes 1r. Reiner, TIRC and Housing Council member, stated that the reports were approved by he TIRC and the Housing Council. It is amazing that a city like Dublin is able to produce he kind of benefits for the citizenry through the TIFs. He commended staff for their pork on these reports. le moved to accept the TIRC and Housing Council Reports and Meeting Minutes of May 2018. lice Mayor Amorose Groomes requested discussion. In reviewing Article IV of the TIRC ieeting minutes of May 2, 2017 — "Review 2016 Tax Increment Financing (TIF) Status report" — it appears there was a $39.7M increase in some TIF district valuations, and bout $17.9M decreases in other TIF dilstrict valuations. She asked for further larification about the increases and decreases. Does the City contemplate decreases in valuations that could occur? 1s. Mumma responded that the City does not. The decreases this reporting period were irgely due to the county's six-year cycle of the update of valuations for all properties. Vhat typically occurs is that a property owner files a complaint with the Board of Revision bout their property valuation. That was not the case this year. Instead, there were a ouple of properties for which the county auditor reduced their value. There is no Board if Revision decision pending — this was simply a reduction in value pursuant to the Auditor. -there were also some properties that increased in value from last year. These variations commonly occur. At times, the City is not aware an appeal has been filed with the Board of Revision until such time a year or two years later when the TIF revenues are distributed by the county. The City adjusts the anticipated revenue from the TIFs accordingly at that time. For that reason, when speaking about TIF -supported debt, there is a cushion built into income tax revenue to cover the fluctuations in property values. As explained in the Debt presentation, the City has an income tax pledge backing all of its debt — with the exception of the Bridge Park TIF, which is backed by the Minimum Service Payments. Even though the City's primary financing source for debt would be TIF revenues, there is the ability to backstop that with income tax revenues. Vice Mayor Amorose Groomes asked about the $300,000 in delinquencies noted in the May 2, 2017 minutes of TIRC that were included in the packet. What is the status of the delinquencies at this time? Ms. Mumma responded that a follow-up memo regarding delinquencies was provided in the packet, based on discussion at the TIRC meeting. The City receives this information from the county in the January -February timeframe. Property taxes and TIF service payments are due in January, and again in June of each year. What can happen is a property owner in a TIF district misses the first half payment, and if that is the extent of the delinquency, the City does not send a follow-up letter to the property owner. The City's correspondence with the property owners is simply a courtesy, as the City has no enforcement ability. With one year of property tax in arrears, that property owner becomes delinquent and the City follow► up. In this case, one property owner had a current year missed payment but also part of the prior year taxes outstanding. The City followed up with that property owner, and received a subsequent letter indicating the payment had been made. Once the oriclinal notification is received, the City will have the property owners contact the County Treasurer's office and set up payment plans. If that is already in process, the City does not reach out to them. The amount of delinquencies was relatively small, but there were two that had Board of Revision cases outstanding. These two totaled $90,000 in delinquencies. Because a decision is pending, the City does not contact them. Vice Mayor Amorose Groomes noted that the Tartan West TIF status appears to be improving, which is positive news. Ms. Fox stated it was interesting to see that in one year, the Shier -Rings TIF could increase by 51 percent, and the next year drop by 60 percent. Looking at the percentage of value increase seems to be a more reasonable way to determine whether the TIFs are working well. In 2016, there was a 4.6 percent increase and in 201'1, a 5.6 percent increase. Is that the average increase year to year, or has there been historically an average percent of value increase. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held Form 6101 May 2.1, 2018 Page 6 Ms. Mumma responded that this is genElrally seen only when there are triennial updates from the county auditor, or the six-year updates. Dublin, overall, had an eight percent increase in property value from tax year 2016 to tax year 2017. Holistically, there should be a similar type of movement in the commercial properties as well. The age of the structures, a distress sale, or improvements that have taken place in a building are all factors that impact the valuations by the county auditor. As property values increase over time, the City would expect a similar situation within the TIF districts, as well. There are some valuations that decrease, although the City does not have specific details on the reasons for that. Ms. Fox noted that the Schools can appeal the valuations, but the City cannot, correct? Ms. Mumma responded that the Schools very aggressively approach that, as they are the largest recipient of property tax dollars ;and have a vested interest. There is required notification received by the Schools whE!n an appeal is filed with the Board of Revision, but the City does not receive such notification. Therefore, the City is not always aware of cases filed with the Board of Revision. Mr. Reiner moved to accept the reports and meeting minutes for the May 1, 2018 Tax Incentive Review Council and Housing Council. Mayor Peterson seconded the motion. Vote on the motion: Ms. Alutto, yes; M;3. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. • Motion to Adopt Council Retreat Report Mr. McDaniel thanked Council for the discussion at the recent work session about this draft report. Staff made its best attempt to capture the outcomes of the retreat. He is hopeful that Council will adopt this report tonight. Vice Mayor Amorose Groomes thanked Council and staff for their willingness to participate in this new format for the retreat. She believes it was very productive, and thanked Council for their hard work. Vice Mayor Amorose Groomes moved the adoption of the 2018 Council Retreat Report. Ms. Alutto seconded the motion. Vote on the motion: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes. STAFF COMMENTS Mr. McDaniel highlighted items in the packet: 1. The sidewalk maintenance implementation strategy is outlined in the memo provided, including the history and plan going forward. This year is a transitional year until a steady, more geographically defined area of replacements is underway. He encouraged residents to contact the City regarding any sidewalks that have maintenance needs, based on safety concerns. Staff will follow-up and work through those with residents. 2. The required Code update for Chapter 99 Small Cell Towers results from HB 478. There is background information included in the memo, and legislation will be brought forward in June to effect the proposed changes. 3. An update was included for the cultural and Performing Arts Center. He acknowledged Ms. Crandall's work in assembling the history on this. Staff considers this as an active Council goal as it was adopted a few years ago. He encouraged Council to review the documents and contact Ms. Crandall if they have questions. Mr. McDaniel provided a follow-up report on the development plan/site plan for the Riverside Crossing Park, East Plaza, Phase 1, which was reviewed by Council on May 7. Council provided good input during that discussion. Staff's intent is to incorporate the items highlighted by Council into revised conceptual renderings of the park. Next, that would be advanced to public meeting and input, as suggested by Council. There was consideration by staff of scheduling a June 13 public input meeting, provided the revised conceptual plans could be reviewed by council at their June 11 meeting. At this point, staff is focused on having the updated plans available for review at the June 11 meeting. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, (SMO Held_ Dublin City Council May 21, 2018 Page 7 If Council is satisfied with the updated plans, staff would proceed to schedule a public input session in late June or in July. The desire is to have more feedback on the park plans prior to the CIP meetings in August. The revised development plan/site plan will come back to Council for final review after the public input is completed. Meeting Form 6101 Ms. Fox stated she is very supportive of the public input planned. She commented that the City's website does not contain the most recent park plans. There are a lot of opportunities/locations where a rendering could be posted and people could provide input, or information shared through social media to build awareness of the park plans. Simply to post it on the website and expect responses is not realistic, as one has to search through layers to find the park plans. There are opportunities at the Rec Center to post some large boards with renderings and invite the public to comment. She encouraged the City to consider some "out of the box" methods to elicit responses to what is being proposed. She does not want to limit input to just one public input session. Vice Mayor Amorose Groomes stated those are great ideas. When she attended the NLC meeting in Charlotte, she shared with the Planning Director some images of simple signs asking what people would like to see in a certain location, with a hashtag. The cities received public input in this manner. This is a simple way to garner input from all the tech -savvy people living in Dublin. To staff's point about timing, she believes that the Mayor did an excellent job in summarizing Council's input at the last review. Incorporating that input into the drawings for review on June 11 is the next step prior to taking those updated renderings to the community for feedback. In terms of scheduling a July public input session and concern about vacations, she does not want to delay the public input session until September after school is in session. She asks if there is Council consensus that an evening public input session, mid -week in July could be planned. Council agreed with this course of action. Ms. De Rosa added that it would be important to give people other opportunities for input, as discussed tonight, should they not be able to attend the July session. Mr. McDaniel agreed that staff would share the information via other tools available, as discussed. Vice Mayor Amorose Groomes stated that Council would then be ready to do a final review in time to align this with the CIP process in late summer. This would enable the appropriate funding to be budgeted. COUNCIL COMMT-TTEE REPORTS Planning and Zoning Commission Ms. Fox, Council representative to the Planning and Zoning Commission reported regarding the recent joint work session with the Architectural Review Board. • Discussion took place regarding -the Bridge Street Code review and approval process. The intent of the Bridge Street Code is to provide a more efficient and more predictable process of review, to encourage high quality development, and to support the development that is consistent with the Bridge Street vision principles. Staff is recommending that applicants continue to have the opportunity for a pre -application review with staff, which is an optional review. It provides information to applicants on procedures and policies as well as expectations. • In simplifying the review process,, staff is proposing a concept plan work session step with ARB or PZC. This would be optional for the applicant. It is at a very conceptual stage and allows the reviewing body to provide some type of non- binding feedback. The reviewing body can ask questions, state their concerns, give some sense of direction to consider so that the applicant can incorporate the ideas into their plan. It is a step that would give an applicant an opportunity for feedback prior to the investment, of significant monies upfront. • The next steps in the process would be the preliminary development plan, and then the final development plan. • This would be a three-step procE�ss versus what exists today. Some of the board/commission members commented that there could be some triggers that would prompt a requirement for a concept plan review, i.e. amount of square RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held May z'_1, 2018 Page 8 footage, new construction, or new addition in the Historic District that would abut residential. Some members felt the concept plan review should be mandatory, not optional. They requested that staff supply questions during the concept plan review that would signal the areas where focus should be given, based on the concerns of staff. • A lot of conversation took place about minor projects and the definition of those, and whether they would be 'kicked up" by the Administrative Review Team (ART) to the PZC, as the current Code provides. Minor projects at this time are only reviewed by the ART. Some of those are defined as multi -family; mixed-use development of less than 10,000 square feet; principal structures and additions limited to 10,000 square feet; and accessory structures and uses. Some felt the minor projects definitions were too broad and that anything not clearly minor in nature should be kicked up to PZC for further review. They felt that the language on minor project review must be very clear in regard to what does not go before the Commission. • It was also recommended that all criteria standards, based on the Bridge Street vision principles and the Community Plan should be utilized in a very prescriptive way — to ensure they meet the intent. This language should be made clearer and more available as a standard review criteria. Mayor Peterson stated that Ms. Alutto needs to leave the meeting early, and modified the agenda for her reporting purposes. Du ibll o n Friendship Association Ms. Alutto, Council representative stated that the Association meets tomorrow. Council Roundtable Ms. Alutto: 1. Asked if the Tree City USA signage has been installed, as requested. Mr. McDaniel responded that this is in process, but not completed at this time. 2. Thanked staff for providing the memo on panhandling, as well as the sample signage. She is aware that therE, are many reasons for panhandling, requiring multiple solutions and responses. It is important to be sensitive to the people who need help, and she appreciates staff's desire to balance those concerns. [At this point she left the meeting fora Family obligation.] Ms. De Rosa asked when and where the, signs will be installed. Mr. McDaniel responded that his understanding is the signage will be installed by the end of this week. Ms. De Rosa appreciates the quick turnaround on the signage installation, as this was a suggestion from many residents. Administrative Committee Vice Mayor Amorose Groomes, Committee Chair stated that the performance evaluations for Council's two employees are scheduled on Wednesday, June 27 at 5:30 p.m. She looks forward to constructive conversation, and asked Council members to assemble any topics they would like to cover in the session. She will work with the City Manager and the Clerk of Council on follow-up from last year's evaluations, and the information will be ---- shared with all of Council prior to the review meeting. Dublin Commu vAty Foundation Vice Mayor Amorose Groomes, Council representative, stated that a meeting was held on May 16, and the group is working on revamping the mission statement. It is a very energized group, and she is excited about what they will be able to accomplish. VA -Ohio Regional Planning Commission (MORPC) Vice Mayor Amorose Groomes, Council represmitative, reported that there was good conversation at the recent meeting about motor vehicle licensing fees for surrounding municipalities. The MORK Board is committed to helping all the entities understand the transportation infrastructure improvements that could be accomplished within the cities RECORD OF PROCEEDINGS Minutes of BARRET"T BROTHERS - DAYTON, OHIO Held Dublin City Council May 21, 2018 Page 9 Meeting via the license fees. These conversations will continue and, hopefully, this will be a way to partner with other municipalities for needed roadway improvements within our own city as well as adjacent cities. US 33 Innovation Corridor Group Ms. De Rosa, Council representative reported that the group will meet next in June. COUNCIL ROUNDTABLE Form 6101 Ms. Fox commented positively about the LimeBikes. She has observed that they are being used, but are being dropped off in various locations. She is curious about how the program operates, as she saw a bike remain in the same location near Waterford and High Street for two days. She does believe the program is being well received by the community. Mr. McDaniel responded that he understands that the oversight for the LimeBikes is done routinely, but he is not aware of the frequency of their checks. After a few weeks, staff will have some information to report reclarding the program. The City does have access to the data generated. Ms. De Rosa: 1. Thanked Ms. O'Callaghan for the, update on the sidewalk projects. It is very amazing that the City has 188 miles of sidewalks within the City, and the cost to repair this system is not insignificant. The residents have been very pleased with the policy change approved last year. Her question is how residents will know the status/timing of a needed sidewalk repair. Ms. O'Callaghan responded that a similar program is contemplated for sidewalk repair as is done for the street maintenance program. Each year, a prioritization effort will be undertaken, using the criteria outlined in this memo. Following that, a bid package will be assembled each year, including a map for the repairs on the schedule for that year. Staff also maintains five-year work plan in GIS, where the areas are mapped out for each year. Typically, staff does not project much beyond five years. At this point, staff is just embarking on this program, working through the criteria. This will also be dependent upon funding allocated for sidewalk repair each year. Staff will begin advertising the bid package for 2018 soon. The legislation to accept the bid will be brought to Council on July 2, and then the information will be on the website. The City has maintained communication with property owners who have notified the City of the need for sidewalk repair. They check in on a regular basis. All of the information, once the bid is accepted, can be shared on the website so that residents can view the schedule. 2. Stated that she appreciated the background information on the Performing Arts Center. There is mention in the memo of this as an agenda item for June 11. In reviewing all of the documents provided, she did not see information about the operational funding and model. She believes that is the challenge for these types of facilities. When this is brought back to Council, it will be important to discuss if there is interest in building such a facility, what is the role of the City and the community, and what is the financial model look like for operating it? She believes these aspects will be important for Council to think through going forward. Mr. Reiner congratulated staff members on recent awards and achievements, including Police Sergeant Renae Rice for being named "Central Ohio Law Enforcement Officer of the Year"; Director of Development Donna Goss who earned her Ph.D. in Education from Ohio University on May 4; and Assistant City Manager Michelle Crandall who was selected as a recipient of the National Civic League's Richard Childs Fellowship. Vice Mayor Amorose Groomes: 1. Thanked staff for the memo regarding panhandling. 2. Noted that several weeks ago, N/like Schadek from the City of Columbus visited a Dublin City Council meeting. He offered some assistance with regard to "clean zones" and other programs that Columbus has done well around their arenas, etc. He has offered to meet with her, and she will follow up by sharing this information with Council and staff. RECORD OF PROCEEDINGS Minutes of BARRET"T BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting Form 6101 May 21, 2018 Page 10 3. Thanked staff for the information regarding the sidewalk maintenance program. It is a little overwhelming to compare the magnitude of sidewalk improvements needed and the $250,000 of funding allocated for this year's program. This will certainly be a topic for further diS>cussion at the CIP workshops. 4. Noted that when the agenda iters for the performing arts center agenda item is scheduled, her expectation is that the various documents provided in the packet will be discussed. She will hold her comments over until that time. 5. Commented she appreciates the financial reports through April 30 that were provided in the packet. She assumes there will be, an opportunity to discuss these, perhaps at the upcoming Finance Committee of the Whole on June 11. Ms. Mumma responded that the primary topic for that meeting will be investments, and the City's investment advisor will be present to brief Council. In addition, there will be information presented regarding revenues and the plan for analyzing data moving forward. If there are other items for discussion, or questions about financial reports, time can be set aside for these items as well. Vice Mayor Amorose Groomes stated that with the first quarter results now available, it might be appropriate to review the quarter as a whole. Ms. Mumma added that there is positive financial information to date in May that results in a much better financial position for the City than at the end of April. 6. Noted that she had the opportunity to address the graduates of Leadership Dublin on May 9. They are doing some great projects in the community! 7. Thanked Chief von Eckartsberg -for hosting the Police Memorial service at the Justice Center on May 11. It was a particularly moving service this year in light of the loss of officers in our area. Thanks also for the support Dublin Police provides to other communities in these tragic events. It was very nice to have representatives from Westerville and Hilliard join in Dublin's ceremonies. 8. Commented that the Keith Urban concert on Friday evening was a great kick-off to what will certainly be an exciting Memorial Tournament, bringing talented golfers from around the world to Dublin. Thanks to staff for their efforts to make Dublin look its best for all of the visitors! Mayor Peterson stated that he, too, is looking forward to seeing everyone at the Tournament! -k AD36URNMENT urned at 8:25 p.m. Clerk of Council