HomeMy WebLinkAbout05-07-2018 Council MinutesRECORD OF PROCEEDINGS
Minutes of
BARRETT BROTHERS - DAYTON, OHIO
Held
CALL TO ORDER
Dublin City Council Meeting
May 7, 2018
Form 6101
Mayor Peterson called the Monday, May 7, 2018 Regular Meeting of Dublin City Council to
order at 6:00 p.m. in Council Chambers at Dublin City Hall.
ROLL CALL
Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa,
and Mr. Reiner. Ms. Fox joined the executive session in progress. Mr. Keenan was
absent (excused).
Staff members present were Mr. McDaniel, Ms. Readler and Mr. Earman.
ADJOURNMENT TO EXECUTIVE SESSION
Mayor Peterson moved to adjourn to executive session to consider the purchase of
property for public purposes.
Ms. Alutto seconded the motion.
Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa,
yes; Ms. Alutto, yes; Mayor Peterson, yes.
The meeting was reconvened at 7 p.m.
Other staff members present included: Ms. Crandall, Ms. O'Callaghan, Ms. Goss, Chief
von Eckartsberg, Mr. Rogers, Mr. Foegler, Mr. McCollough, Mr. Hammersmith, Ms.
Weisenauer, Mr. Keir, Ms. Richison, Ms. DiSalvo, Mr. Krawetzski, Ms. Rauch, Corporal
Keiffer, Sergeant Rice, Ms. Ray, Mr. Gracia, Ms. Delgado and Mr. Plouck.
PLEDGE OF ALLEGIANCE
Mr. Reiner led the Pledge of Allegiance.
SPECIAL RECOGNITION/ PRESENTATIONS
Bike Month Proclamation
Mayor Peterson presented a proclamation proclaiming the month of May 2018 as Bicycle
Month in the City of Dublin to Glenn Aidt, a member of the Bicycle Advisory Task Force.
Mr. Aidt has been a resident of Dublin for 15 years and has been active in many
community organizations and with the City since his first days here. He was appointed to
the Bicycle Advisory Task Force by Dublin City Council in the fall of 2009. The Task Force
has launched many biking initiatives for the City, including the development of the Dublin
Bicycle Ambassadors volunteer program. He was one of the original ambassadors in
2012, helping to form the program, assisting with bike rides, group rides, policy formation
and ongoing development. He has remained an active Bicycle Ambassador to this day.
Mr. Aidt will be moving from Dublin to the Cincinnati area this summer. In gratitude for
his service to and advocacy for safe biking in Dublin, this proclamation is presented to Mr.
Aidt.
Mr. Aidt accepted the proclamation on behalf of all the Bicycle Ambassadors and bicyclists
in the City. Dublin is one of the greatest communities in which he has ever lived, and he
has enjoying riding his bike nearly every day. He is leaving the City to move closer to his
children. He thanked City Council for the recognition.
Mr. Reiner noted that Mr. Aidt worked over two and a half years designing the City's
bicycle trails with the Bicycle Advisory Task Force. It was a long assignment, and his
contribution was significant! He has been looking forward to the celebration party when
the last segment of that bicycle trail opens; unfortunately, the last section has been
delayed due to some legal issues.
Mr. Aidt responded that he would return for that event and also to ride over the Scioto
River pedestrian/bicycle bridge when it is completed.
• Jason and Tina Liu, owners J. Liu Restaurant & Bar
Mayor Peterson presented a proclamation of recognition to Mr. and Mrs. Liu, owners of
the J. Liu Restaurant & Bar, located in the heart of Historic Dublin. The J. Liu Restaurant
has sponsored City of Dublin signature events since the restaurant first opened its doors
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Minutes of
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in 2004. Every year, their restaurant has prepared and served 400 dinners at the Dublin
Irish Festival's Emerald Club. They have also hosted an annual luncheon honoring the
Grand Leprechaun following the City of Dublin St. Patrick's Day Parade, serving the
current and former Grand Leprechauns, their guests, and members of City Council. Jason
and Tina Liu are wonderful examples of meaningful business partners to the City of
Dublin.
Mr. Liu staged that since 2004, they have worked hard to be a valuable member of the
Dublin community and the Historic District. He thanked his wife and staff for their
efforts. They are very grateful to this community for the success they have enjoyed the
past 14 years. They have been inspired to participate in City events and have had fun
doing so. They are looking forward to enjoying another 14 years of serving the Dublin
and Worthington communities!
• Light Central Ohio Blue
Police Chief von Eckartsberq introduced Police Sergeant Renee Rice to provide comments.
Sergeant Rice stated that "Light Central Ohio Blue" is a coordinated effort to honor those
law enforcement officers who have been killed in the line of duty. It is also a way in
which to show support for officers currently serving and the families of both. It coincides
with Police Week, as well as the City's Police Memorial recognition. All residents and
business are encouraged to light blue lightbulbs on their businesses, porches or front
windows from May 9 through 16 to show their support for law enforcement officers. The
City's Police Memorial event will take place on Friday, May 11 at 1:00 p.m. at the Justice
Center. Mls. Rice noted locations in which blue lightbulbs are available for purchase.
Community Service Officer Mr. Hansley noted that he has a supply of blue lightbulbs and
can be contacted with requests for them. He noted that the fee of $5/bulb will provide
support to the Dublin Police Department program.
Mayor Peterson commended the Dublin community on their desire to 'give back" to the
Dublin Police Department. "T -he Community Service Officer academy provides citizens an
opportunity to do that. He presented a proclamation to Sergeant Rice in recognition of
Light Dublin Blue Wec,k, May 9-16, 2018. By "'going blue," the campaign encourages
businesses and residE!nts to show their respect for those officers who have paid the
ultimate price, their families and the officers currently serving.
Chief von E:ckartsberg stated that with Police Memorial Week, we recognize that,
unfortunately, line of duty deaths occur. Although the City of Dublin has been fortunate
not to have had this experience, recently, three officers were lost in nearby communities:
Officer Sean Johnson in Hilliard; Officers Eric Joering and Anthony Morelli in Westerville;
and Officer Steven Smith in Columbus. Unfortunately, it can happen anywhere, anytime.
• Five -Year Anniversary for CommuAity Senf"Hce Officers
Chief von Eckartsberg stated that tonight, the City recognizes six City of Dublin residents,
who were groundbreakers in central Ohio by becoming Dublin's first Community Service
Officers. These six volunteers donated their time to help the Dublin Police Department
keep our community safe. As a new way to involve citizens in keeping their community
safe, the Citizens Police Academy was launched in 2013. The Academy is a one
night/week, 13 -week academy. Interested participants must apply and pass a thorough
background check. The Community Service Officers give their time and attention to daily
Police assistance and special events, and they spend hours annually retraining. This first
group of volunteers has helped the Police Department form policies and procedures for
the Community Service Officer (CSO) program. Of the original team of 13 CSOs, five are
still serving and have completed nearly 5,000 hours of service to the City of Dublin. Since
the inception of the academy, CSOs have completed over 5,200 house checks, 1,200
crime prevention notices for citizens who have left items in vehicles, garage doors open,
etc. and assisted with more than 200 vehicle lockouts. They have had a significant
positive impact and created a new culture of volunteer service for the Dublin Police
Department. The City offers its thanks and gratitude to CSOs: Kevin Cooper, Debbie
Giddings, Joe Sanderlin, Abdul Sawah, Becky Saylor and Lisa Trippe. In honor of their
recognition, the City of Dublin has made a donation in each of their names to the "Get
Behind the Badge," a central Ohio organization that offers financial and emotional support
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
Form 6101
BARRETT BROTHERS - DAYTON, OHIO
Held
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to families of first responders who have lost their lives in the line of duty. That
organization was initiated by Angie McDowell, wife of a City of Whitehall officer, who lost
his life in the line of duty 10 years ago. He also recognized Corporal Kevin Keiffer, who
has coordinated this program since its beginning, extending all efforts to make it a
success.
Economic Development Week
Ms. Gilger shared a video promoting economic development outreach. She noted that is
only the second or third year that the economic development profession has been
recognized nationally. The economic activity generated from the City of Dublin's 4,300
companies comprise more than 7% of the entire region's (11 counties) gross
metropolitan product of $112 billion, second only to the City of Columbus. The City of
Dublin's corporate payrolls reached $4.4 billion last year. Dublin has over 14 million
square feet of commercial building stock, which would comprise half of downtown
Columbus. For seven consecutive years, readers of CEO Magazine have voted Dublin as
the "Best Suburb in which to do Business." The City's Economic Development team
annually initiates over 500 business calls — their daily goal is to sell Dublin. Team
members are: Jeremiah Gracia, Rachel Ray and Kyle Kridler. They thanked Council for
the support. of their mission and initiatives.
Mayor Peterson stated that Council greatly appreciates their efforts.
APPROVAL OF MINUTES
• Approval of April 23, 2018 Regular Council Meeting Minutes
There were no corrections to the minutes.
Mayor Peterson moved to approve the Regular Meeting minutes of April 23, 2018.
Ms. Alutto seconded the motion.
Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa,
yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes.
SECOND READING/PUBLIC HEARING — ORDINANCES
Mayor Peterson stated that the next four ordinances are related to the Hyland -Croy
Road/Riviera Connector, and moved to waive Council's Rules of Order to discuss
Ordinances 32-18, 33-18, 34-18 and 35-18 together and have the Clerk read the names
of the owners and addresses of the properties into the record.
Ms. Alutto seconded the motion.
Vote on the motion: Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms.
De Rosa, yes; Mayor Peterson, yes; Ms. Alutto, yes.
[The Clerk read the names and addresses of the property owners into the record.]
Ordinance 32-18
Appropriating a 0.091 -Acre Fee Simple Warranty Deed for Right -of -Way,
Without Limitation to Existing Access Rights from Darshan Shah, from the
Property Located at 8700 Hyland -Croy Road for the Public Purpose of
Constructing a New Roadway, Which Shall Be Open to the Public without
Charge.
Ordinance 33-18
Appropriating a 0.372 -Acre Fee Simple Warranty Deed for Right -of -Way,
Without Limitation to Existing Access Rights; a 0.003 -Acre Storm Water and
Drainage Easement; a 0.002 -Acre Storm Water and Drainage Easement; a
0.002 -Acre Storm Water and Drainage Easement; and a 0.299 -Acre Temporary
Construction Easement from Noman I. Malik and Josephine Samina Malik, from
the Property Located at 8640 Hyland -Croy Road for the Public Purpose of
Constructing a New Roadway, Which Shall Be Open to the Public without
Charge.
Ordinance 34-18
Appropriating a 0.878 -Acre Fee Simple Warranty Deed for Right -of -Way,
Without Limitation to Existing Access Rights; and a 0.140 -Acre Temporary
Construction Easement from Barbara Stroble and Laney Stroble, from the
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO Form 6101
Held
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Property Located at 8622 Hyland -Croy Road for the Public Purpose of
Constructing a New Roadway, Which Shall Be Open to the Public without
Charge.
Ordinance 35-18
Appropriating a 0.946 -Acre Fee Simple Warranty Deed for Right -of -Way,
Without Limitation to Existing Access Rights; a 0.231 -Acre Fee Simple
Warranty Deed for Right -of -Way, Without Limitation to Existing Access Rights;
a 0.002 -Acre Storm Water and Drainage Easement; a 0.002 -Acre Storm Water
and Drainage Easement; and a 0.186 -Acre Temporary Construction Easement
from Kevin D. Mullins and Jocelyn Mullins, from the Property Located at 8600
Hyland -Croy Road for the Public Purpose of Constructing a New Roadway,
Which Shall Be Open to the Public without Charge.
Mr. McDaniel noted that there were no changes to report since the first reading.
Vice Mayor Amorose Groomes inquired if the appraisals the City received included the
cost of relocating the driveways of the residents along the new Ciacchio Lane, or was that
appraisal amount only the land value.
Mr. Hammersmith responded that the appraisal included the reimbursement for the value
of their existing driveway, but the cost of the new driveway is considered a project -
related cost. One point of clarification — Council asked previously about the driveways for
the flag lots. Two of the properties will receive new driveways. Several years ago, the
Malik property relocated their driveway to the north; they no longer have a driveway.
Vote on Ordinances 32-18, 33-181 34-19 and 35-18: Mr. Reiner, yes; Ms. Fox, yes; Ms.
De Rosa, yes; Mayor Peterson, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes.
Ordinance 36-18
Authorizing the City Manager to Execute and Accept Necessary Conveyance
Documents and Contracts to Acquire a 0.230 -Acre Fee Simple Warranty Deed
for Right -of -Way, Without Limitation of Existing Access Rights, from Harry D.
Miller aka Harry David Miller and Anna Louise Miller, Located at 6260 Rings
Road for the Public Purpose of Constructing a New Roadway, Which Shall Be
Open to the Public Without Charge.
Mr. McDaniel stated that there are no changes to report since the first reading.
Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms.
AI utto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes.
INTRODUCTION /FIRST READING — ORDINANCES
Ordinance 38-18
Authorizing the City Manager to Execute and Accept Necessary Conveyance
Documents and Contracts to Acquire a 0.007 -Acre Fee Simple Warranty Deed
for Right -of -Way a 0.068 -Acre Standard Highway Easement; a 0.363 -Acre
Channel Easement; and a 0.012 -Acre Sewer Easement from Gage Crossing II,
LLC Located at 5314 Avery Road, approximately 1,500 Feet South of Cara Road
for the Public Purpose of Constructing a New Roadway.
Mayor Peterson introduced the ordinance.
Mr. McDaniel stated that this ordinance relates to the construction of the Tuttle Crossing
Boulevard extension and the Avery Road improvement project. A specific construction
date is not yet scheduled, awaiting resolution of a funding gap. Acquisition of the needed
easements and right-of-way is budgeted for 2018-2019. Acquisition of multiple property
owners will be necessary. Staff has been participating in good faith discussions with
those parties from Gage Crossing II, and they have agreed to donate the necessary right-
of-way. This ordinance will authorize the City Manager to execute the necessary
conveyance and contract documents to formally accept the property interests described.
Ms. Fox inquired about the purpose of the marked yellow area on the map in the packet
materials.
Mr. Hammersmith responded that is an easement to provide for stormwater drainage on
the properly.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO Form 6101
May 7, 2018 Page 5
Held— -
There will be a second reading/public hearing at the May 21 Council meeting.
INTRODUCTION/PUBLIC HEARING - RESOLUTIONS
Resolution 23-18
Accepting the Lowest and Best Bid for Sanitary Sewer Extension for Areas 11A
and 11B and the Limerick Lane Stormwater Improvements Projects.
Mayor Peterson introduced the resolution.
Mr. Hammersmith stated that on April 30, 2018 two bids were opened for this project.
This is the first project to be constructed in the 15 -year conceptual implementation plan
that was a part of the Utility Extension Policy adopted by Council on December 7, 2015.
This project also includes construction of 1,500 feet of stormwater improvements along
Limerick Lane. The bids exceeded the Engineer's estimate for the project. The increase
in cost was determined to relate to the maintenance of traffic, mobilization, and the
increase in the cost of 8 -inch and 6 -inch sanitary sewer pipe that is used in the largest
portion of the project. The pipe cost alone represents a 110% increase over the estimate.
Because the two bids are relatively close, staff believes the Engineer's estimate did not
accurately reflect the true cost to perform the sanitary sewer portion of the project. Staff
is recommending the contract be awarded to George J. Igel & Company, Inc. By
deferring a few other capital projects, funds are available in the Sewer Fund for this
project.
Ms. De Rosa inquired what projects would be deferred.
Mr. Hammersmith responded that the sanitary sewer lining project could be deferred,
which was programmed for $1.5 million this year.
Mr. McDaniel stated that, as is the typical practice, staff will review the remaining budget
near the end of the year. If there is opportunity, that lining project would occur. If
deferred, an attempt would be made to schedule it in next year's CIP. Lining occurs every
other year.
Ms. Fox inquired why the City received only two bids — was it due to the current impact of
construction everywhere else?
Mr. Hammersmith responded that may be part of, the reason, but it is not the primary
reason related to this project. After the bids were received, staff spoke with a few other
contractors. They indicated that their primary reason for not bidding on the project was
the amount: of bedrock excavation. Because they do not have the equipment or the
expertise, they do not: bid projects that involve rock.
Mice Mayor Amorose Groomes stated that during a similar development boom several
years ago, she was working on the Bank One at Polaris project. The size pipe that was
specified was in high demand. They were able to upsize the pipe and purchase that pipe
at a more favorable rate than the pipe that was in high demand. Is there the ability to
increase the pipe capacity, and if so, review the cost for a different size pipe?
Mr. Hammersmith responded that there are only two different pipe sizes. A 6 -inch pipe is
used for the house service connections. Staff does not want to use a larger pipe due to
the need to keep a minimum flow in that pipe as it crosses to the main line. The main
line is an 8 --inch diameter pipe. He does not believe much cost savings would be realized
by using a larger pipe there. The 12 -inch pipe is made of the same material. However,
staff will talk to the contractor about that possibility. There is not a need for a larger
pipe, as it will serve a small area. They would also need to look at the impact on the
hydraulics; it is essential to ensure that solids would not be left behind with the
movement of liquids, which would result in a maintenance issue.
Vice Mayor Amorose Groomes noted that she inquired because sometimes a different size
can result in a cost savings, but certainly there would be engineering ramifications.
Vote on the Resolution: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. Alutto, yes;
Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes.
Resolution 24-18
Accepting the Lowest and Best Bid for the 2018 Parking Lot Maintenance.
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Mayor Peterson introduced the resolution.
Mr. Hammersmith stated On April 5, 2018, four bids were opened for the 2018 Parking
Lot Maintenance Program. The scope of the project involves seven different parking lots
throughout the City, as described in the staff report. A local contractor, Chemcote, Inc.,
located on Cosgray Road, submitted the low bid of $313,754.61, which was $5,000 less
than the Engineer's estimate. Staff recommends the contract be awarded to Chemcote,
Inc.
Vote on the Resolution: Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor
Peterson, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes.
Resolution 25-18
Supporting the Naming of the Transportation Research Center as a Federal
Proving Ground.
Mayor Peterson introduced the resolution.
Mr. McDaniel stated that the U.S. Department of Transportation announced a pilot
program in November 2016 to designate ten autonomous vehicle proving grounds across
the United States. The Transportation Research Center (TRC) of East Liberty, Ohio,
which is part of the U.S. 33 Corridor's efforts for autonomous vehicles, was not named in
the pilot program. We want to re -position, re -focus and gain some momentum toward
that designation. This resolution would express Council's support of that effort to be
named as one the ten sites. The Union County Commissioners, the City of Marysville and
the Logan County Commissioners have passed similar resolutions of support.
Ms. De Rosa inquired what 'ire -positioning" would look like.
Mr. McDaniel responded that it would be an attempt to be included on the list of
designated proving grounds. The U.S. Department of Transportation has made available
grant funding in the amount: of $60 million for designated proving grounds. At this time,
it is not certain that a grant would be available, but a grant is not accessible to an entity
that is not on the list. Therefore, this is an attempt to have the TRC included on the list.
It is a 4,500 -acre proving ground, unusual in its size, scope and function. Because there
is also a federal presence there, it was surprising that it was not named in the pilot
program.
Vice Mayor Amorose Groomes inquired if the expansion of the Smart Corridor would
assist in this effort.
Mr. McDaniel responded that it is a contributing factor. The investment that is being
made into the TRC is well over $100 million. The wind tunnel that is being developed is
itself a $100 -million -dollar project. They will be putting in a connected vehicle grid on site
that will mirror an urban grid. This will permit on-site testing of vehicles in different
traffic patterns. However, that significant level of investment didn't posture the TRC to
be designated on U.S. DOT's list. OSU and other entities working at TRC have been
making significant investments in it. Although TRC is gaining some public exposure, that
needs to occur more significantly.
Vote on the Resolution: Ms. Alutto, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Vice
Mayor Amorose Groomes, Mr. Reiner, yes; Ms. Fox, yes.
Resolution 26-18
Adopting a Statement of Services for a Proposed Annexation of 12.0 Acres,
More or Less, from Washington Township, Franklin County. (Petitioners:
Chemcote, Inc., The DuRoc Trust, Strait Real Estate LLC 1, LTD and the City of Dublin)
Mayor Peterson introduced the resolution.
Ms. Readler stated that Don Plank, the agent for the four petitioners, filed a petition with
the Franklin County Commissioners for an annexation pursuant to the regular majority
owner annexation method. The City does own a strip of land that is included in this
annexation petition. The property is located in Washington Township. After Council
considers this statement of services, the Franklin County Commissioners will hold a
hearing on July 10 and determine whether to approve or deny the annexation. If the
Commissioners approve the annexation, the transcript will be sent to the City and Council
will consider an ordinance regarding acceptance of the annexation. The statement of
services re�;olution includes the services the City will provide to the property upon
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annexation, which include Police and water-sewer-stormwater services. Fire services will
be provided by Washington Township. This property is located within the Dublin -
exclusive annexation area, as defined in the water and sewer service agreements with
the City of Columbus, and it is within the planned annexation area in the Community
Plan. Staff recommends approval of the resolution.
Vice Mayor Amorose Groomes stated that the last sentence in staff's memo reads, "Dublin
will ensure that the property will be provided with fire protection and EMS services at the
same or similar level now being provided to other areas of the City." However, won't the
fire and EMS services to this property be unchanged, as their services are currently
provided by Washington Township, and that identical service will continue in the future?
Ms. Readleir responded that is correct.
Vote on the Resolution: Vice Mayor Amorose Groomes, yes, Ms. De Rosa, yes; Mayor
Peterson, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes.
OTHER
Temporary Signage for Memorial Tournament
Mr. McDaniel stated that the City Manager's office has received a request for temporary
signage related to the 2018 Memorial Tournament. Bridge Park will serve as an off-site
destination for the Memorial Tournament throughout the week of the tournament. The
Fore!Fest street festival, which was hosted at Bridge and High Street during the
Presidents Cup, will be held again this year on Longshore Street within Bridge Park. The
goal of the festival, which will have live entertainment, food and beverages, is to engage
the Dublin community, as well as the golf patrons and visitors. Crawford Hoying has
submitted applications for community event permits to close certain streets temporarily.
As indicated in Council's packet, certain signs will be placed on three buildings in that
area, two on Longshore and the other on the south side of AC Marriott facing the
roundabout. The signs would be placed the week before the tournament and be removed
the week following the tournament -- an estimated three-week timeframe. Although this
is not; a typical sign, staff's recommendation is to allow the signage, which would be part
of the event permit application process.
Mr. Reiner stated that he is in favor of the temporary signage, which will add to the
festiveness of the occasion in the City. On a separate matter, he asked if Legal staff is
working on consideration of the use of temporary graphics/signage to be used with the
protective chain-link fencing on construction sites. It could, perhaps, display the
appearance of the completed building or provide .positive messages to the citizens about
what is occurring on the site. He would like to see a change in the City's sign code to
permit such temporary signage. Many other cities use this method to share positive
information and images regarding construction sites for their citizens. He inquired if
other Council members would be interested in this opportunity.
Ms. Readler responded that if Council gives that direction, staff would draft appropriate
("ode language.
Vice Mayor Amorose Groomes responded that she would be more interested in handling it
from the perspective of an events package application. She does not disagree with Mr.
Reiner's suggestion; however, it would be difficult to measure and codify the sign sizes.
The sample image of the sign on the side of the hotel appears to be eight stories in
height and 40-60 feet wide. The Code would permit/not permit such signage in various
locations throughout the City. However, if it is continued to be part of the event
permitting process, it would be tied to a particular location.
Ms. Fox stated that the Memorial Tournament is a national event. Offen, banner signs
are used for different events, and the size and location of them in any community is
determined by the size of the event. This is Dublin's largest event, which is viewed
nationally. She supports providing the opportunity for this signage so that it can be
further reviewed in follow-up. However, most communities request that the temporary
signs be removed within 48 hours after the event, and she would prefer that timeframe
for removal. She is also concerned about illumination at night. Because of the way the
sign is curved, she does not believe the sign could be viewed on the residential side of
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May 7, 2018
Meeting
Form 6101
the river. She believes illuminated signage would be seen only from Riverside Drive to
the south, and if that is the case, she would not have a concern with an illuminated sign.
However, if -the sign is oriented toward the residences along the river, she would object.
If the signage is to be used for events, the permitted size should be based on the size of
the event.
Mr. McDaniel stated that he assumes that the sign will be illuminated; he would reserve
the right to check that, and if the illumination is determined to be too great or facing the
wrong direction, it would be remedied. In regard to the 48-hour removal requirement, he
would also prefer that timeframe. However, there is a concern whether that size sign on
that building can be taken down that quickly, so he requests some leeway be permitted
with this first such attempt. He understands the need to keep the timeframe minimal,
and, as staff understands the process, can assure that going forward.
Ms. Fox stated that in view of the understanding the City has with its residents regarding
a "dark skies" policy, a significant illumination such as this signage -- if left in place longer
than necessary -- would result in resident complaints.
Mayor Peterson inquired if the intent is to address this request individually, and later
schedule a policy discussion after receiving staff feedback.
Mr. McDaniel responded that the event permitting process could limit the signs to either
nationally -recognized events, and perhaps the Independence Day or DIF events. He
would suggest that Mr. Reiner's suggestion for construction -related project signage be
considered separately.
Ms. De Rosa stated that what makes these types of signs effective is that they are
unexpected and temporary. We can see what happens in downtown Columbus, when
there are competing signs. The duration, the quantity and the proximity of the signs to
each other is important. Because that is difficult to codify, she prefers that they be
handled through an event permitting process. In regard to the materials, while some
canvasses can be brilliant, others are not. Following this first experiment, there should
be material specifications for any future applications. These signs will work if they are of
high quality and of short duration.
Mayor Peterson moved to approve the requested temporary sign package for the 2018
Memorial Tournament.
Mr. Reiner seconded the motion.
Vote on the motion: Mayor Peterson, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Nis. Alutto,
yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes.
Mr. McDaniel stated that staff will bring back to Council a proposal for temporary signage
related to chain-link construction fencing. With the Library project, for example, he has
had some out-of-town guests question what was occurring on the site. Often, guests and
residents do not know what is happening. There are some construction projects for
which signage would be helpful. He would appreciate any direction Council would like to
provide.
Mr. Reiner stated that: this is an opportunity to create esprit de corps with the citizens.
Ms. De Rosa inquired if what he is saying is that a project done well would be a
combination of what the project is and its message. The sign would provide a 'Dublin"
message along with information about what is occurring on the site. That can be done in
a consistent quality manner, so it doesn't look like a potpourri of signage.
Mr. Reiner stated that; it would be important that City staff review the graphics and
ensure the quality and message is of high quality.
Ms. Fox added that Council has not discussed information kiosks in the Bridge Park area
and the Historic District, although there are many projects and events occurring in these
locations. ')he suggests that the City provide an informational kiosk in these highly -
traveled areas. It could eliminate the need for too much individual signage, in particular,
for community eventc;.:[t would be an opportunity to have the community more involved.
RECORD OF PROCEEDINGS
Minutes of
BARRETT BROTHERS - DAYTON, OHIO
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Form 6101
May 7, 2018 Page 9
• Waivers Requested by Tantrum Theater
Ms. Crandall stated that Ohio University's professional theater company, Tantrum
Theater, is returning for a third summer season. Two plays are planned for the summer
season, with performances beginning June 6 and continuing through July 29. Before
Council tonight are two waiver requests that are very similar to those that Council has
considered the past two years.
Waiver #1 — Serving of Alcohol for Opening Receptions
This is a waiver request to permit Ohio University to serve wine and/or beer in the lobby
area adjacent to the theater and in the second floor open area following the opening
night performance of each of the three shows. This theater lobby area was designed to
accommodate these type of events and can be easily blocked off to restrict the
consumption of alcohol to this designated area only. Currently, under Chapter 35 of the
Dublin Codified Ordinances (Schedule of Fees and Service Charges), the serving of beer
and wine is{ limited to only the Community Hall (Tallas) portion of the DCRC and is further
limited to such service occurring after 7:30 p.m. on Thursday, Friday and Saturday nights.
Waiver #2 — Extension of DCRC Rental Hours
This waiver request is for Ohio University to rent the Abbey Theater up to midnight,
seven days/week as needed, and communicate with City staff to accommodate rehearsal
and performance times. Currently, under Chapter 35 of the Codified Ordinances
(Schedule of Fees and Service Charges), rental hours for the Abbey Theater can only be
extended tap to midnight on Friday, Saturday and Sunday, pending staff and facility
availability. Ohio University will have a need as part of both rehearsals and performances
to extend rental of 'the theater up to midnight on any day of the week during their
summer rental schedule. A full preliminary schedule has been reviewed with the DCRC
staff and, based on this schedule, the City could provide a staff member during requested
evenings.
Ms. Crandall introduced OU representative, Rachel Cornish, Director of External Relations
for Ohio University's College of Fine Arts. Ms. Cornish is also the founding producing
director of Tantrum Theater. With Ms. Cornish is Emma Parrott, assistant producer of
Tantrum Theater.
Ms. Cornish stated that they are at the eve of their first rehearsal for this season. They
expect close to -100 members of the company to be in nublin at some point this summer.
The first show that they are performing is "The Cake," which was written by one of the
writers of (NBC's show, 'This is Us." Their second show is "Next to Normal," which is a
contemporary rock musical about a suburban family dealing with grief in the household.
Based on the success of last year's musical, they are very excited to be doing this one.
She offered to respond to any questions regarding their waiver request.
Mr. Reiner stated that the Tantrum Theater productions are off-Broadway quality. These
productions have elevated the arts in this region. He encourages residents to take
advantage of this opportunity and attend a performance.
Ms. Cornish responded that their ticket sales this year are double last year's at this time.
Mayor Peterson inquired the dates of the two productions.
Ms. Cornish responded that the two opening nights are: Friday, June 8 and Friday, July
13.
Ms. Fox inquired if, during the period in which they will be using the facility four
days/week for rehearsals, it would be for only certain hours of those days.
Ms. Cornish responded that the timeframe in which they are in The Abbey is a rather
intense rehearsal period. They are at the theater from the time the facility opens until
midnight on many of those days leading up to opening night. After opening night, they
are at the theater an hour or two before the show until 45 minutes after the show. The
need for extended hours of rental tends to be for a week before each opening.
Ms. Fox inquired if, after the end of their summer season shows, they would have any
need of the theater during the month of August.
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Ms. Cornish responded that they would not. Previously, they have offered a third show,
but they have discovered that at the time of the Dublin Irish Festival, it is best left to the
Irish Festival. They are looking into the possibility of offering another show after the
Dublin Irish Festival, but that will not occur this season.
Vice Mayor, Amorose Groomes stated that in the past, they have done a good job of
separating themselves, visibly and physically, during the reception from the Dublin
Recreation Center population. Do they intend to continue that this year?
Ms. Cornish stated that the receptions do not begin until after the shows are over. She
would ask Council that if the Dublin Recreation Center is closed by the time the
receptions begin, they would not have to erect the barrier since the facility is closed.
Vice Mayor Amorose Groomes stated that she believes the intent was to separate the
alcohol serving from the teens using the building. If the facility is closed and the teens
are not present, there should not be a need for a barrier.
Ms. Crandall stated that the Rec Center closes at 9:30 p.m., so this event would occur
after that time. Howf�ver, there may be other activities or rentals occurring in the facility,
so staff will ensure that there is a barrier to block off this event.
Ms. Fox inquired if there is much demand for the Abbey Theater for summer camps
during the summer, or do they have other options?
Mr. Earman stated that when the Tantrum Theater group requested use of the Abbey
Theater, staff worked diligently to relocate the camps to other venues, some of which
were school sites.
Mayor Peterson moved to approve the two waivers requested by the Tantrum Theater.
Ms. Alutto `seconded the motion.
Vote on the motion: Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Mayor Peterson, yes;
Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes.
• Riverside Park/East Plaza Site Plan
Ms. Rauch stated that; she, Mr. Earman and the MKSK consultants will be making a
collaborative presentation to share the details and the programming for the park. She will
provide the background, other team members will provide the details and programming,
followed by a vide0 simulation.
Background:
o This; Site Plan for the first phase of development for the City of Dublin Riverside
Crossing Park, East Plaza and associated site improvements is based on the
approved Master Plan and Basic Plan approved by Council in May 20-.6. The site
is located on the west side of Riverside Drive, north of the intersection with SR
161.
o The River Corridor Framework Plan was authorized by City Council in 2013, which
led to the development and planning of the public infrastructure and park
improvements along the Scioto River within the Bridge Street District. A series of
public meetings and input sessions resulted in the creation of a Master Plan for
the park along the west and east sides of the river. City Council adopted the
Scioto Riverside Park: Master Plan on May 23, 2016 with Resolution 32-16. That
plan showed the possibilities of what could occur on both the east and the west
sides of the river, the opportunities that the City has to engage both sides of the
river and incorporate that into the overall development of this area of the City.
o The Planning and Zoning Commission and Architectural Review Board conducted
an informal review of the Basic Site Plan on November 3, 2016, with formal review
and recommendation for approval by the Administrative Review Team on
November 23, 2016. City Council approved the Basic Plan Review on December 5,
2016. This proposal is very much in line with that plan.
o The Site Plan for the West Plaza was approved in August of 2017. Tonight, Council
will review the details of the Site Plan for phase 1 of the East Plaza.
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Darren Meyer, MKSK, project lead from the consultant side was joined by colleagues Chris
Kimbrel, MKSK and Dan Haynes, Columbus Architectural Studio. Mr. Haynes will focus on
the architectural components of the project.
Mr. Meyer stated :
• The east side of the park is a very exciting portion of the overall Park Master
Plan. The Master Plan as a whole is a very passive work — it is a natural -resource
based park, based around a river. There are areas within the park which are
anticipated to be higher traffic, higher use in terms of engaging the community.
They began by looking at the future pedestrian bridge and where that traffic
would land on the east side of the river; considering the energy that is starting to
develop at Bridge Park and how that would spill across Riverside Drive into this;
and also looking at the major points of access into the park at John Shields
Parkway and Bridge Park Avenue. A lot of those come together at this location.
This is one portion within a largely passive park that does have some more
amenities, more hardscapes, and more opportunity for the public to engage and
gather.
• He shared a slide, which splits this portion of the final site plan into two views.
There are two largely hardscaped areas where the bridge lands and where it
transitions into the park. What we are calling the upper plaza is where the
pavilion is, is where the pedestrian bridge traffic flows across, where there is
traffic crossing at the existing signal and crosswalks on Bridge Park Avenue over
Riverside Drive, and that is at street grade. As one transitions to the north to the
right hand side, there is a lower plaza which starts to make that transition from
street grade down into the park and towards the grades as one approaches the
river.
• Tonight, he will review the primary materials, features and amenities in the park.
The high quality both in the public streetscapes and in the private development
are reflected in the park design with brick, stone masonry and granite and a
significant amount of limestone as part of the walls and retaining systems.
• The next image moves to the north — the second half of the view. This is an
open lawn space for flexible community events and activities. There is a ridge
pathway that takes one along approximately where the former Riverside Drive
was located. There is a connection to the underpass that goes under John
Shields Parkway as well as a connection where it comes across at grade.
retaining wall along Riverside Drive, which will be reviewed in detail.
• The next slide shows a white rectangle, which is the pavilion at the east landing.
He invited Mr. Haynes to speak about this pavilion structure.
Mr. Haynes stated they have made significant progress. The pavilion has been situated
so that it is at the terminus of Bridge Park, but it is off to the side. The key component is
the pedestrian flow that goes in front of it onto the Bridge Park. Architecturally, it is
meant to be a secondary building with the bridge itself as the primary focal point into the
area. The key component of the shelter/pavilion in the park is that it is on a very slight,
raised step, but will also be fully accessible. The idea is that the pavilion will be of wood
underside, with a combination of glass and wood side onto it as well as some interesting
lighting features. There is limestone at the base and they have considered a couple of
options for the front. After presentation to the ARB, they had some options they felt best
to share with Council. The image on the right is a limestone entrance front, and on the
left is shown a wood front. The design team favors the wood front on the piece, but
these are options to consider.
The next slide shows the pavilion in use throughout the various seasons. It is designed
to have a fireplace as a focal point under the canopy piece. Lighting will be a key
component to the facility, enabling use in the evening hours.
They are proposing a green roof for the top of the main facility itself. This would consist
of a sedum roof, and he shared the options. This request for a green roof came from the
ARB.
Mr. Reiner stated that they propose either a stone or wood fagade, correct?
RECORD OF PROCEEDINGS
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Mr. Haynes responded that stone would be just at the south, and that would mirror what
is being done at the fireplace.
Mr. Reiner noted that the wood preservation would be challenging. Is this set up in such
a way that the overhang protects the wood?
Mr. Haynes responded that the area under the overhang will be fully protected. On the
south side, there may be some need for maintenance and for this reason, they are
proposing limestone.
Mr. Reiner stated that limestone is proposed for the south, and wood for the other three
sides. His concern is with eliminating the need for maintenance going forward.
Mr. Meyer continued, noting that one of the other major features of the east landing and
plaza is a water feature. In some previous discussions, there was talk of the opportunity
to have some type of water feature. There are some views shown, from the lower east
plaza looking west. There is also an opportunity for the potential coming off the
pedestrian bridge and looking east to have the feature incorporated in the view. In the
last view, an overview of how those work together is depicted.
Mr. Reiner stated that for every vertical foot of water, typically three feet of horizontal
catch basin is needed. This appears to be 5-6 feet high and there might be two feet of
catch base. If the horizontal component is not done correctly, there is a chance of
constant burning out of pumps. It is an expense- and problematic. He is not sure how
the waterwall works from the illustration. Perhaps a wider catch basin is warranted.
Mr. Meyer responded that these are good questions. As the detail design is done, they
will determine what level of roughness is needed on the surface to have a bit of
whitewater and additional noise, as well as what the implications are from a water catch
basin standpoint. It is a good observation.
Vice Mayor Amorose Groomes stated she agrees with Mr. Reiner that there is not much of
a catch provided — perhaps the top portion could. be rounded to actually channel the
water back into the feature. From reading the material, she understands that the water
feature is not to be interacted with physically.
Mr. Meyer responded that, for example, at Ballantrae there is a different kind of
interaction. In this case, it would be reach out and touch, but not like the interaction of a
splash pad such as at Ballantrae.
Vice Mayor Amorose Groomes stated that he described Ballantrae as a less intensive use
than this park.
Mr. Meyer clarified that Ballantrae is a much more intensive water use than is envisioned
at this park.
Vice Mayor Amorose Groomes asked what quantity of people this park is designed to
accommodate on a regular basis.
Mr. Meyer responded that will vary, depending upon whether there are planned activities
or events. When they looked at both the west plaza, east plaza and the lawn, they put
together some typical event capacities — whether there is blanket seating or standing
room only. This information can be provided in a follow-up.
Vice Mayor Amorose Groomes stated she would like typical use numbers as well as the
maximum numbers that can be accommodated. In terms of the water feature, it is her
understanding from the drawings that the area just under the waterfall is a small
retaining wall, six inches off the ground, correct?
Mr. Kimbrel responded that what is seen is a slightly raised lip around the base. There
would be a lower area, a basin, that is spilling into and getting recirculated.
Vice Mayor Amorose Groomes asked for the elevation change from the "lip" to the bottom
of the basin where the water is caught. It appears to be about six inches.
Mr. Meyer stated that there is a similar format downtown on Civic Center Drive where it is
not an open trough one could fall into. There are stones mounted on there with gaps
between the stones without filters so that the water can pass through. Or a grate could
be used alternately. It allows one to stand or step there without actually being in the
basin.
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Vice Mayor Amorose Groomes stated that her preference would be not to have any
obstacles to getting to that point — understanding if there had to be a slope to retain the
water in a lower section. It appears to be about five feet high, and children could
interact with the water in a more meaningful way. It would spill down into concrete as
exists at Easton, and the water disappears. There is nothing to fall into or trip over. She
would prefer to see something far more interactive in that water feature and something
safer. The drawings indicate the trough to be about 18 inches deep.
Mr. Meyer .,stated there would be a grate or a paver on top of that — not an open 18 -inch
deep trough.
Vice Mayor Amorose Groomes stated she prefers to have nothing so that if someone
walked in, there would be a perforated ground catch of concrete on top with some
openings that were covered, similar to what is seen in many spray parks.
Mr. Meyer responded that, based upon the concerns about safety and the desire for more
interaction, this can be accomplished in the plans.
Vice Mayor Amorose Groomes stated that if visitors to the park can't touch the river from
this side of the park, it would be desirable for families to be able to go to the riverfront
park and touch some water — even if it isn't the river.
Mr. Meyer o3tated that the intent is consistent with her goals. Perhaps they will need to
consider expanding more pavement there — whether for water catchment or just because
of the location that appeals to children. They will work through those details, based on
some great: examples in the region.
Ms. Alutto agreed, adding that this would be important for those with disabilities. A
visitor rising a wheelchair who has to reach across a lip of some type will have a safety
issue. She agrees with having the ability to come up onto the water.
Mayor Peterson asked where those changes would be incorporated into the plans. will
Council review these plans again?
Mr. Meyer responded that the final site plan is at about 45 percent construction
documents. The general design intent being presented tonight would be refined and
developed, based on comments received from Council. The immediate issues they will
address would be catchment, safety, accessibility — making sure the issues are addressed
into this overall intent.
Mayor Peterson asked if Council will have another opportunity to review the changes.
Ms. Rauch responded that Council's final review is scheduled for tonight, so Council would
not necessarily see more iterations.
Vice Mayor Amorose Groomes stated that Council can certainly request another review.
Ms. Rauch stated that perhaps a condition of approval could be included as well that
would address the issues.
Ms. De Rona asked staff to describe the process of review in terms of where this goes
after tonight and share the points at which there has been public input and review of the
plans.
Ms. Rauch responded that tonight's agenda includes the final development plan and site
plan for this project. The Basic Plan was approved by Council previously, and this is the
last step that requires formal review by Council. From there, it would move to the next
level of construction drawings and through the CIP process for funding and phasing.
Unless Council directs otherwise, this is the final review by this body. In terms of public
review, there was a lot of initial input in 2013 and the PZC and ARB have had special
meetings for review. The last review done by PZC and ARB was in January of 2018
where they, reviewed a preliminary version of these plans.
Ms. De Rosa asked when the general residents had the opportunity to review these park
plans.
Ms. Rauch responded that the plans have not gone to the public in a formal review
capacity. Staff is carrying out the direction of Council from 2013 regarding the process of
review.
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Mr. Meyer added that there was a public meeting where the park plan was shared. The
Master I -Ilan was informed in a public meeting in 2013. Subsequent public meetings and
HOA meetings were also held. Staff can prepare a summary of those public engagement
points.
Mr. McDaniel added that public input was solicited via the website for those who could
not attend meetings.
Ms. De Rosa stated she was involved at PZC fairly early in the process when the park was
in concept form. This is such an important amenity to the City as its central park, and it
is vital that the residents have input into their park. She wants to make sure the time is
provided for this public input.
Ms. Fox concurred with Ms. De Rosa. She complimented the team's consideration of
different uses for the park, and the various areas where these uses can all be integrated.
But she wants to meet the needs of the residents, one of which was access to the river.
That is not occurring for the most part. She does believe that this plan needs to have
more review by the public before a decision is made to move forward. She is interested
in residents' opinions of the proposed plan. She recalls that in 2013, there was a desire
for more of a naturalistic feel. This park is fairly contemporary and streamlined, and she
welcomes hearing more feedback.
Mr. Meyer noted that this discussion focuses on one of the more intensely hardscaped
portions of the park. He shared a slide, noting that the east side of the park has fairly
steep bluffs. River access is planned, as identified as No. 7 on the slide. It is a challenge
to get down there, but they believe access is important on both sides of the river. The
greater opportunity for access to the river is on the west side where there is more
general floodplain environment. There is significant access on the west side, trailhead
parking allowing for accessible route to the river, potential to bring kayaks and canoes
down to the river. There are a couple of touch points — some that exist just south of the
bridge and in a number of places, although not all are labeled on the slide shown. These
will allow people to engage with the river. Taking the park in its entirety — not just the
portion of the Phase 1. final site plan before Council tonight — is important. What they are
hearing is a great reinforcement of what they have heard publicly about access to the
river. It is more of a challenge on the east side, but there is that opportunity as part of
this final site plan being proposed.
Mayor Peterson asked him to elaborate about No. 7 on the slide.
Mr. Meyer shared the slide of the Master Plan, approved in May of 2016. It is not
possible to achieve an accessible route down to the river on the east side, as it is a long
and steep drop. What this will be is a more naturalized access. Instead of broad,
concrete staircases, this will be more like embedded stones down to the river. This is
shown at No. 5 on this master plan.
Ms. Alutto stated that it appears there are accessible routes from either side of the
pavilion downward.
Mr. Meyer responded affirmatively.
Mr. Reiner stated that the topography of the east and west sides of the river were
discussed in great detail in the past. He was very pleased with the hard surfaces used
that will stand the test of time. He commented about Milwaukee, WI where there is a
beautiful green space along the river, and every weekend there is an ethnic festival. He
was hoping that over the next 20-30 years, Dublin's greenspace will be able to
accommodate such activity in this park. Sheet L5 leaves this open enough for that to
occur. Over time, amenities will be likely be added to upgrade the park even more.
Mr. Meyer stated that the Milwaukee example is a good one. At the end of the
presentation, one of the quE1.stions they have received — both in public discussions and
with PZC, ARB and Council -- relates to what activities are envisioned there. At the end of
the presentation, Mr. Earman will share some concepts developed about programming
and how the spaces created support that initially.and how that can evolve and grow over
time.
Mr. McDaniel stated in regard to the east side of the river that to the north of it is river
access in which the City invested significant dollars — underneath the Emerald Parkway
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bridge. There is great access there for fishing. Another gem is the wetlands park just to
the south, on the other side of the 161 bridge, which will ultimately have connectivity to
this area. One can walk the edge of the river very safely in this location.
Mr. Meyer stated that there is a path designed to connect those — a ridgeline path
extends off to the north to that location and to the south as well. In addition, there will
be lots of access to the river on the west side.
Ms. Fox asked how parking for the disabled will be handled — for those who cannot walk
from the parking garage.
Mr. Meyer responded there are some accessible spaces that exist in the portions of
Riverside Drive that have been improved — on street, accessible spaces as well as in the
garage. Those are the two primary parking options for the east side access to the park.
There is not a parking lot per se on the east side.
Vice Mayor Amorose Groomes asked for clarification about the slope of the green space
from the bottom of the retaining wall, listed as "N" on the drawing to "D" to the north
and south and "B" to the east. It appears there is approximately 10 and 15 -foot change
in grade.
Mr. Meyer responded that visiting the site today, the one big change from what exists
today to what is being proposed is that the slope from "N" to the path "D" is going to be
more gradual. A low retaining wall will be created along Riverside Drive. The slope will
be relatively gradual, and this wall will provide some options for seating as well as
flattening out and creating a buffer between the park and the roadway itself.
Vice Mayor Amorose Groomes requested a drawing with slopes — finished, at grade slopes
— because it is difficult to tell from the contour line drawings provided.
Mr. Meyer responded that they can provide this.
Vice Mayor Amorose Groomes added that the image looks really flat — assuming the wall
is an 18-20 inch wall if it is seat height.
Mr. Meyer responded that these are great concerns. The best way to get a feel for this is
to walk it, as it exists. It is not far off today from what the future condition will be with
the exception of adding this retaining wall. They can provide the percent slopes along
there and some cross sections that will provide details.
Ms. De Rosa noted she has questions about lighting. The plan is that this park is open
24/7, 365 clays a year. Is that correct?
Mr. Earman responded that this is an open space and active area, and enforcing hours
would be difficult.
Ms. De Rosa asked if the facilities in the pavilion are open 24/7.
Mr. Earman responded that has not yet been determined. It is dependent upon need and
programming.
Ms. De Rosa stated that the drawings in the packet were different than the images shown
tonight. On one of the images, she noted about five lighting poles in the park and two to
three other ground illuminations. Is that the extent of the lighting?
Mr. Meyer responded there is a sheet with the lighting summary available. It shows two
split views of the southern and northern halves of the park. In the area of the upper
plaza where the pavilion is located, the plan is to use imbedded lighting in the stairs,
under rail lighting, ambient light from the building, so that the lighting from the
pedestrian bridge is highly visible. Particularly in this area, it is not desirable to overflight
the park and impact the views of the bridge. In the balance of this, the fixture currently
on John Shields Parkway will be the predominant fixture on the pathways. Fixture B
would be specific to the lower landing.
Ms. De Rosa asked for clarification about location of light posts.
Mr. Meyer responded there would be a regular spacing of those posts along the trails.
Ms. De Rosa asked if these are ground lights for illumination.
Mr. Meyer responded they are pedestrian scale, similar to John Shields Parkway — with
16 -foot high poles.
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Vice Mayor Amorose Groomes commented in regard to the lighting in the pavilion itself.
It appears that behind the glass, there are bar lights mounted to the wall that shine out.
Given how dark this area will be, and that light makes things darker if one sees the
source of it, the lights that are mounted on that wall actually make it darker versus
ambient or deflective light.
Mr. Meyer responded that the goal with those is more of a glow or diffuse light versus
looking into a flood or spotlight. Her observation about seeing the source of the light is
correct in terms of the darkness.
Vice Mayor Amorose Groomes stated she is not supportive of seeing any light sources in
this. The path lights are well done — domed over and reflective.
Mr. Meyer stated that with any park or public space, there is a balance to be achieved
between creating space that: doesn't feel dark or dangerous and a gas station overlit feel.
All of these comments are on track in terms of respecting dark skies, adjacent residents,
and not being overpowered by looking at direct light sources. These will be taken into
account when the lighting design is refined for the plans, walking that appropriate line
between those two concerns.
Ms. Fox recommended that this park is such an important piece that making a decision
tonight seems shortsighted. She personally would support having an opportunity for the
community to review it. She would support another session to allow Council to discuss
this and to hear input from the community. The design team has done a beautiful job of
capturing much of thE.1 activity and spaces, and sensitivity about lighting along the river.
She would not be comfortable tonight with taking action, given the questions raised,
without further study or a work session. She asked that Council consider this option.
Vice Mayor Amorose Groomes asked that the consultant proceed with the remainder of
his presentation prior to Council's discussion of next steps.
Mr. Meyer stated that the next element to discuss is terraces. There is a grade change
from street grade down to the old Riverside Drive, where there is a ridge trail. This
creates both a practical constraint in terms of providing an accessible route, but also
creates some opportunities. These terraces are part of the social experience of the park.
The idea is to create great broad benches in the park. This facilitates seating for small
groups or families. Similar to that, this creates a buffer between the park and the
roadway, allows flattening of the grade, and gives some built-in seating. One of the
concerns brought up previously is the grade change, so it has been modified to be much
more gradual, with built-in seating, etc. The wall proposed is of limestone.
Mr. Kimbrel shared the east park planting plan, which is largely unchanged from what
was shown at the Basic Site Plan stage. It is a turf and trees landscape with some
ornamental plantings and planters within the plazas. Otherwise, turf and deciduous
shade trees are proposed. There are also some colors layered onto the plan, which
indicate the condition of trees that they requested to have graded at areas with a high
concentration of construction, impacting the slope or the bluff. Also, potentially, creating
some opportunity for views. What is shown on the slide, trees in green, are existing
trees that have been `surveyed. The trees in yellow are in good condition, and the trees
in orange are in fair condition. Trees in red are in poor condition. With regard to
potential trE.e removal, the current thinking is these would include only invasive trees,
trees in poor condition and trees impacted by construction.
Vice Mayor Amorose Groomes asked for clarification. She understands that the green
shaded trees remain, the yellow, orange and red are removed.
Mr. Kimbrel clarified that green are existing trees where only dead wood would be
addressed. The colored trees are an indication of the grade given as a result of the
condition established in the survey.
Vie Mayor Amorose Groomes asked what condition has been established for the green
shaded trees.
Mr. Kimbrel responded that there is not a grade established for the trees along the entire
length of the corridor — only caliper size and location are identified at this point. There is
always an opportunity to gather additional information in any areas felt to be significant.
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Mayor Peterson asked how that decision is made regarding what trees to grade and what
not to be graded.
Mr. Kimbrel responded it is focused on the area of construction of the bridge and
predominantly the upper landing, the overlook to the south, and the area of the river
access. These are areas where it was felt construction would impact the vegetation.
Vice Mayor Amorose Groomes stated that the only drawing Council has been given that
indicates tree removal is the one with the trees that are shaded on the drawing. It is
confusing in terms of numbering. The trees scheduled to be removed appear to be less
than a dozen.
Mr. Kimbrel clarified there are 39 trees to be removed.
Ms. Rauch noted that the last five sheets in the packet materials should be the colored
renderings, but the sheets are numbered differently in tonight's presentation.
Ms. De Rosa stated that the images shown tonight are different from those in the packet.
Mr. Kimbrel apologized that this slide is out of order. There are areas with a large canopy
tree that has a tree in poor condition underneath it. The red tree in poor condition is
actually what is slated for removal. Generally, the only trees shown coming out are those
in poor condition. There are a few that will likely be impacted in providing the access
downward.
Mr. Earman added that the policy direction given to the design team regarding the final
site plan is that no trees are to be removed as part of this plan with the exception of
those that must be removed for construction, or dead trees impacting the views that can
be removed without damage to other vegetation. The only other vegetation to be
removed is the honeysuckle at the very top of the bench of the cliff — whatever portion
can be removed without impacting the integrity of the cliff itself. Again, staff will not
remove anything in the future without an onsite review with all of the parties involved —
no trees that are unnecessary to be removed will be removed.
Vice Mayor Amorose Groomes applauded staff for taking this stance going forward,
because on the west side of the river, it was almost clear-cut. She hopes that the City is
far more sensitive on the east side of the river, as it will be very difficult to re-establish
vegetation in this location.
Ms. De Rosa commented about plantings. Up near the pavilion, an earlier slide showed a
couple of planters of flowers near the water feature. Are those the only two plantings?
Mr. Kimbrel responded that in the background beyond that — across the plaza — there is a
planter on that side, too. Just out of view to the left, there is a planter on the northeast
side of the plaza.
Ms. De Rosa asked if there is a view of the plaza from the south side looking north.
Mr. Meyer responded that view is not contained in this package.
Ms. De Rosa asked about access, given it is a lower terrace with an elevation change.
Are there stairs?
Mr. Meyer responded there are. On the south side, there are no stairs down — just an
accessible route. There is a wall and railing.
Ms. De Rosa asked for details about the elevation change.
Mr. Meyer stated that the grade change from Riverside Drive down to the old Riverside
Drive is approximately 12-16 feet, depending upon your location in the park. The wall on
the south side goes from nothing to a 14 -foot high grade as you get down to the path.
Ms. De Rosa stated that an illustration of this would be very useful.
Mr. Meyer stated that in coming off the street, there is a flat, gradual grade from the
pedestrian bridge across; the grade drops as one goes toward the river. As the grade
drops against the plaza, the wall height grows.
Ms. De Rosa stated that in the rendering with the planters, there is a heavy cement feel.
Some of the other terrace seating shown could be softened with plantings. What is the
plan for behind those terraces?
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Mr. Meyer responded that shade trees will be mixed in and around those terraces on the
slope to provide a shady place to sit. The balance of the ground cover is currently
proposed as turf.
Ms. De Rosa stated that one of the great things about the park going in now is the
chance to observe what has happened in Bridge Park. Context is everything, and we
have an opportunity to do that. She knows there is a fair bit of this type of cement
seating or terrace seating between some of the buildings in Bridge Park as pocket plazas.
In looking at them now, they appear more cement -like than inviting. To make this more
inviting, it is important to break up that cement with landscaping. The renderings shown
tonight indicate a heavy cement feel.
Mr. Meyer responded that one of the shortcomings of the quick view created is that it
lacks texture — there is some stone built in around the fountains, and the trees are faded
back so they don't obscure what is being reviewed. They will be enhancing this to make
sure the feel is not stark or barren.
Ms. De Rosa stated that "green" is Dublin's brand — so this should feel lush and inviting.
These renderings feel a bit cold. We have already seen how this plays out in Bridge Park
with the pocket parks.
Mr. Meyer stated that there is a lot of plant material that has not been installed yet in
Bridge Park, and it may take some time to mature the plants. Her point is well taken.
Mr. Meyer continued with slides showing the architectural components. He shared an
elevation looking east, containing a cross-section of the pedestrian bridge. From
Riverside Drive, there is an accessible grade. There is less than two percent in any
direction on the plaza. It is fairly level as one comes out to the pedestrian bridge. What
that creates is the grade change of 14 feet, plus or minus. It accommodates the depth of
the bridge in this location plus the clearance needed to have a continuous path running
north to south. There is a path that takes one up to Riverside Drive to the upper plaza
and down at an accessible slope. There is also a continuous ridge path that runs north to
south from Emerald Parkway all the way to Kiwanis Park. At the plaza itself, one can see
the pavilion above; one can see the handrail; and because of the raised area, because of
the vault that accepts the pedestrian bridge, there was the ability to either fill this entire
area with earth or use it as open space to help with storage of park maintenance
equipment, etc. This is shown on the slide. The area underneath the pavilion has the
water feature mechanicals and some equipment storage. Regarding the south side, there
is a wall and the rail. The wall gradually decreases in height as one travels up to
Riverside Drive. He shared some benchmark images, some from Historic Dublin with the
idea of the limestone wall at the entry and at the base of the bridge, where there is cut
limestone.
Vice Mayor Amorose Groomes stated that on L30 of the packet plans, it has a retaining
wall that is 10 feet in height, sidewalk area and access for the storage referenced, and
then a retaining wall that is 14.5 feet in height. How long is the 10 -foot wall — does it run
the length of the 14 -foot wall?
Mr. Meyer shared a plan view, pointing out the 14 -foot high wall and the north end of the
10 -foot high wall that roughly aligns with that. The south end extends perhaps 5-10 feet
beyond it. Generally speaking, the 10 -foot and 14 -foot walls are roughly the same
length.
Vice Mayor Amorose Groomes asked about the treatment of the top of the 10 -feet wall.
She assumes that will have to be a significant railing of industrial strength, due to the
operation of maintenance vehicles in and out of that location. What about the railing on
the top of the 14 -foot wall, as the other side of that is the plaza.
Mr. Meyer responded that in both cases, the 14 -foot wall will have more visibility than the
lower wall. In terms of architectural qualities of that railing, the desire is for something
appealing at the plaza level, given most people will view the river and bridge from that
location. For the lower wall, not only will there be a railing, but there may be some
sections along that ridge path where additional curb and/or railing will be needed as well.
There will be some continuity of that railing design seen all the way along the ridge path,
all the way along the north -south extent to the park. They may not be the exact same
railing, but will have some relation.
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Vice Mayor Amorose Groomes stated that the relation of these two will be important. Her
concern about the appearance of this area is traveling west to east on the pedestrian
bridge. No one is going to look up when walking across, but rather over the side. These
14 -foot and 10 -foot walls will be very visible to pedestrians. She hopes that real
limestone will be used.
Mr. Meyer agreed with the use of real limestone.
Vice Mayor Amorose Groomes stated that a 14 -foot high wall is not a pedestrian scale
wall. Before approving this, it must be very special and well done. The railings must be
done just right.
Mr. Meyer agreed.
Programming
Mr. Earman stated that the most feedback staff has received about the park is about
programming and amenities. A major challenge is building the amenities to
accommodate all of the desires. The concept from the outset was to capture some of the
input, recognizing that the design should accommodate all of those things — some on a
temporary or evolving basis throughout the seasons. Recently, the structure for event
permitting has been redesigned. The City receives over 150 applications for various types
of events each year. His expectation for this park, based on inquiries, is the number of
applications will double just in this area. Staff must therefore be prepared
administratively and by the design of the park not to limit future uses.
He shared examples of the upper plaza with outdoor seating, facilitating food carts and
other items seen in urban settings, pop-up shops, market areas, project art pieces,
seasonal decor, different types of events and meetings. This is the kind of character
desired — allowing the City to evolve to meet future requests.
The lower section, the terraced area and the plaza, will have group fitness, exercise
opportunities, and leisure/relaxation. The water feature will provide some attraction;
roaming art exhibits; and a temporary ice rink. A permanent ice rink was determined to
be very expensive and very time consuming. There are businesses that will provide
temporary ice rinks.
The lawn area itself and the access to it provides that linear structure that gives
opportunities for food trucks, rib and jazz fest concept events, and seasonal events.
Some larger events such as movies in the park, community yoga, and fitness can be
accommodated in the park. Kite flying and summer entertainment are also possibilities
for the park.
Staff made sure that access by the general public will not be limited when programmed
events are planned. The park is not designed for exclusive use of the park by groups.
In regard to the natural side of the area, it is seasonal dependent and water depth
dependent. There are areas where the access is available to the river edge. The desire
is for the area to remain natural and offer another view shed from the west side looking
east to make sure that what is enjoyed on the west side is complimented by what is
happening on the east side.
There will be canoe and kayak opportunities along the river; current programming that
requires river access will be expanded.
[He shared a brief video that provides a visual dimension for the project.]
Vice Mayor Amorose Groomes asked, given the construction drawings are 45 percent
complete, what is the price tag for this park.
Mr. Foegler stated that what the design team has been asked is to stay consistent with
the capital budget estimates provided in the approved CIP. What has been viewed
tonight is consistent with those estimates. If this is approved, the design will be further
refined and updated.
Vice Mayor Amorose Groomes asked what is the budget in the approved CIP for this park.
Mr. Foegler responded that he believes that the Phase 1 improvements over the Five -Year
CIP are funded for approximately $22-23M. These improvements would include the west
plaza, east plaza, and all the park improvements programmed within the CIP.
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Vice Mayor Amorose Groomes noted that contracts have already been executed for the
plazas.
Mr. Foegler responded that contracts have not yet been signed; Council has approved the
final development plan for the West Plaza. This is included in the $22-23M referenced.
He added that the infrastructure reimbursement agreement for the West Plaza will be
brought to Council in June. With regard to process in terms of moving forward, should
Council approve the plan, there is one element discovered in association with the
pedestrian bridge that needs to occur as part of the pedestrian bridge work that is
moving forward. The 10 -foot wall discussed holds in the path that goes underneath the
pedestrian bridge. This 10 -foot wall needs to go in place now, not after the pedestrian
bridge is built. It has been in design for months to resolve the technical problems, the
detailed surveying in the field, understanding how it will drain ultimately. None of the rail
systems, none of the surface rock or those things will need to go on now. As he
understands, the structural steel for the pedestrian bridge is slated to begin in the
summer, and therefore this wall work needs to be done in June. That element of the
retaining wall, absent details on stone or design elements, will be much more expensive
to do post pedestrian bridge construction.
Mayor Peterson clarified that the concerns raised about the railing, the stone and fagade
are not impacted by this portion moving forward.
Mr. Foegler responded this is strictly related to the structural work — not the other
elements.
Mr. Reiner stated this is simply the reinforced concrete work for that wall.
Vice Mayor Amorose Groomes stated that PZC did not recommend approval of the
waivers for the retaining wall heights.
Ms. Rauch stated that the ART makes the formal recommendation for that, and they
recommended approval of the waivers. PZC is not the required reviewing body for this
item — it is Council. PZC and ARB had informal review as part of the process.
Mr. Foegler added that one other matter related to the 14 -foot high wall is the rationale —
it is as it was in the Basic Plan approved by Council. The pedestrian bridge has a V shape
that projects down four feet. What remains is 10 -foot clearance for the path. The design
engineers advised nothing less than that, if it can be avoided. The 14 -foot clearance
allows for the vehicles that need to use the path over time, and creates good usable
space for the park people in the building that it accommodates to the east of that. That
is part of the minimum height rationale that supports that 14 -foot height.
Mr. Foegler noted that, historically, a number of Council members present now were not
involved in the Master Plan for the park. At the time the Master Plan for the park was
presented, all of the comments from citizens were provided to Council in a large packet.
That should be recirculated to new Council members.
Ms. Fox stated that it has been three or four years since the residents have had input,
and she would like another opportunity for input from residents at this point in time. She
walked the site today. On the pavement on the plaza level, will it be the same color as
what is on the other side, or is that the natural orange look on the Historic District side?
Mr. Foegler responded that it will be the brick standard for the east side of the river. The
plaza on the west side is the same brick as that used in the Historic District. Both sides
match their respective districts.
Ms. Fox stated that she agrees with Ms. De Rosa. There is a severity to this concept. It is
one long strip, and when things are added that create a more longitudinal sense,
particularly if they are strong and hard edged, it reinforces that feeling. She loves the
intimacy of terraces; they are a great piece. She would recommend taking a look at how
the seating feels and evaluating how much softness in the landscaping would mitigate
that feeling. People are looking for a naturalness to the river. She does not want to
create a park that relates to Bridge Park only. It should be a park that connects to the
City's riverfront character. Although the plan can pull some contemporary elements from
Bridge Park., this community looks for the softness of natural settings. In 2013, there was
discussion about the value of natural settings. She would caution that as they continue
with this design, they remember people want a respite from their hectic, urban lives; they
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are looking for passive, soft places. They also want activity, but she believes both are
achievable.
Ms. De Rosa stated that she would prefer to have resident feedback. When she served on
the Planning and Zoning Commission, the Commission reviewed an early concept. A plan
can differ significantly from concept phase to where it is today. When the City is planning
to spend $23 million and build the best park in central Ohio, Council needs to take some
more looks at the plan and obtain more feedback. There is the advantage of having
some of the area already developed, so there is some context. It is not a bad idea for
the "people's park" to have more input from the people.
Mayor Peterson stated that he agrees that public input is important, but there has already
been a large amount of public input on this plan. Council also had a public work session
on this subject.
Ms. De Rosa stated that was a general type of discussion a few years ago.
Mr. Foegler, stated that is a fair characterization. Initially, staff used graphics in its
presentation, and later the staff met with neighborhood groups, organizations and
business associations to discuss the details of the basic and the concept plans. The final
development plans that Council is viewing today are the most refined versions. The
entire desicln team wants Council and the community to be comfortable with this plan,
because this plan will be moving from 45% completion to 100% completion. At that
point, it is a final, irreversible plan. We do not want to go back to the drawing board at
45%, because that would mean a significant increase in time and cost. However, staff
can provide an updated memo to Council ensuring that they have captured Council's
comments tonight. The team can also share the more refined version of the plan that
Council is viewing tonight within the same type of public venues that staff held
previously, to seek additional input at this time. Staff can also share with Council the
public input: that was collected in prior meetings. He is confident the design team and
management would support those steps.
Mr. McDaniel noted that public input on this plan has not been terminated. Staff has
taken a large amount of public input, and will continue to do so. It is very easy to share
this presentation at public meetings. The pedestrian bridge is the foundational piece, and
the bridge landing is dictating much of the plan. Other elements are developed from
that, and those amenities can be re -visited. However, it is essential to have the
hardscape components right:. He noted that staff has received a large amount of public
input regarding programming. The objective is to build a unique park with maximum
flexibility to respond to trending programming. That is where the opportunity lies — how
to leverage the programming opportunities. Currently, there are programs that have been
taken beyond the walls of the Recreation Center to the parks. The critical component is
the effect of this on the bridge construction. The structural wall element is critical. We
will soon be entering the CIP discussion process. The funding can be retained and
adjusted, if needed. However, he does not believe Council is asking to have the plan re-
designed but rather to submit it to another level of public exchange and input. There is
sufficient tirne to do that.
Mr. Foegler stated that it is important that the plan be right, because the pedestrian
bridge is anticipated to be completed the summer of 2019. At that time, people will want
to be able to cross the completed bridge. One of the challenges is that, as the east plaza
and improvements are under construction, how is an interim walkway provided. The
sooner that we can reach an understanding and complete the construction drawings for
what will be built and how it: is built, the sooner we can plan the phasing in an informed
way, including the interim access measures. Much of this plan cannot be constructed
before the bridge construction is completed — only some minor elements — so there is
time to make sure everyone is comfortable with the plan. He asked that Council keep
those timeframes in mind.
Ms. Fox stated that this is a good opportunity to start to promote this park. Dublin has
not had a town hall meeting in a long time. We can use our social media, share the plan,
give the public opportunity to tell us what they think, and then sit down to discuss the
plan again. We will bE.1 much happier if we have great public support.
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Mr. McDaniel stated that there is a town hall meeting in Dublin every other week. There
have also been work sessions, PZC and ARB meetings. He does not want the public to
hear tonight that there has not been opportunity.for input.
Ms. Fox responded that what she is suggesting is a dedicated opportunity to see this
plan. She is aware of only what PZC and ARB have said; she is not aware of what the
public has said.
Mr. Foegler stated that neighborhood meetings were held at La Scala's, the Rec Center
and at OCLC, and a variety of small discussion groups to secure input. Those comments
were catalogued and compiled into a large report. That input informed the Master Plan.
Looking at -the previous public input could be helpful in suggesting some strategies for
public input at this point, with the current level of design and planning. Staff will take a
look at that and bring back a recommended approach for soliciting additional input at this
stage.
Vice Mayor Amorose Groomes requested that when Council talks about this plan again,
Council should be aware ahead of time the decisions that have been made. She spent 4.5
hours studying the drawings, looking for opportunities for retaining walls that would more
closely meet Code, and then learns tonight that in 21 days, construction of the 10 -foot
and 14.5 -foot retaining walls are necessary if the bridge is to land; otherwise, the bridge
is built to nowhere.
Mr. Foegler responded that nothing has been said about the wall that requires a
variance/waiver for 14.5 feet. The 10 -foot retaining wall is a structural element that
holds up the western edge of the pedestrian path. That does need to move forward with
the bridge construction.
Vice Mayor Amorose Groomes stated that in the drawings, it appears that the pedestrian
bridge lands on top of the 14.5 -foot retaining wall.
Mr. Foegler clarified that the abutment where the bridge lands is built. It is the retaining
wall underneath the structural steel that needs to be built now.
Vice Mayor Amorose Groomes inquired if the 14.5 -foot retaining wall has already been
built.
Mr. Foegler requested that Ms. O'Callaghan provide additional detail about the abutment
that has been built.
Ms. O'Callaghan stated that at this time, what has been built is the abutment, which is
the western end of the bridge; it is a large, square section of concrete. That is the
landing point and set elevation; everything else needs to be built around that point.
Vice Mayor Amorose Groomes stated that, according to the drawings, the 10 -foot
retaining wall is the low wall on which the sidewalk is built. The 10 -foot retaining wall is
the one on which the bridge lands.
Mr. Meyer responded that the bridge lands on the abutment. The question with this
design is whether we desire a plaza at bridge and street grade that accepts the traffic at
that grade, which would require a 14.5 -foot wall or whether we want the bridge to land
on a 14.5 -foot high abutment and slope down with a narrow path or some other design
solution that would preclude the need for a 14.5 -foot high wall. Earth could be sloped
down with gravel or groundcover. There could be a 14 -foot wide path that reaches from
the abutment to Riverside Drive. However, their belief is that a greater plaza gathering
space would be preferable, which requires the area to be level and accessible; hence, the
need for the 14.5 -foot retaining wall.
Mayor Peterson inquired if that is dictated by the height of the abutment.
Mr. Meyer noted that it is also dictated by the grade of Riverside Drive and the bridge
landing.
Mr. Reiner noted that the landing is also the floor elevation of the bridge
Mr. Foegler stated that neither the 14.5 -foot or 10 -foot retaining wall are included in
original bridge contract. However, the 10 -foot retaining wall is essential to accommodate
a walkway along river's edge. It would be very expensive and highly undesirable to build
after the pedestrian bridge is completed.
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Ms. O'Callaghan stated that the 10 -foot retaining wall would fall between the abutment
that has been built and is in the river today. Essentially, the retaining wall is built on the
end of the cliff.
Vice Mayor Amorose Groomes inquired if the 14.5 -foot retaining wall encloses the existing
abutment.
-Mr. Meyer responded that, in essence, it does. The abutment is only as wide as it needs
to be to accept the 14 -foot wide bridge, but we have used the wall to expand that space
a little more to create the plaza around the landing.
Mayor Peterson stated that although a vote on the Site Plan is not occurring tonight, is a
vote on the waiver for the retaining wall still needed?
Mr. Foegler stated that a vote on the waiver for the 14.5 -foot retaining wall is not
needed. What is needed is Council's acknowledgement that there is a need to move
forward on the 10 -foot retaining wall as part of the bridge project. That is the time -
sensitive piece.
Ms. Readler stated that what is needed is a motion to authorize the construction of the
10 -foot retaining wall. The remainder of the items can be tabled at this time.
Mayor Peterson moved to authorize the construction of the base elements of the retaining
wall (retaining wall G3) in conjunction with the pedestrian bridge to provide for the
construction sequencing of these structures.
Mr. Reiner seconded the motion.
Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes, yes;
Mr. Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes.
Mayor Peterson stated that the issues for which Council has requested further staff input
are:
- The retaining wall and retaining wall railing
- Diagrams that show the grading percentages
- Issues with the waterflow design of the fountain
- Explanation of the lighting
- Plantings and seating, hard edge vs. softening effects
- Views from south, looking north
Vice Mayor Amorose Groomes noted that the color coding for the tree survey was
confusing and requested that a key or color code be provided that indicates the trees that
will be removed.
Mayor Peterson responded that Mr. Earman has indicated that only the trees that are
dead will be removed in addition to trees that must be removed to permit construction;
all others would remain.
Ms. Alutto stated that her questions have been answered, and her understanding is that
staff's follow-up memo will provide information on the previous public input that has been
received on the riverside park and plaza plan.
Council indicated consensus for the use of wood on one side and stone on three sides of
the pavilion.
Mr. Reiner stated that Ms. Fox suggested the addition of quiet nodes within the larger,
open space. Could this be addressed in this design?
Mr. Meyer responded that it is a great idea, and quiet nodes/spaces would be included in
the design.
Council indicated consensus to include the proposed green roof.
Ms. Fox inquired if there would be opportunity to create some intimacy in the
environment on the south end of the park, heading toward the Bridge Street bridge.
Mr. Meyer responded that there would be such an opportunity there.
Ms. Fox stated that in her visit to this area earlier today, she parked in front of Cap City
Diner. At that point, it would have been a very long walk to the intersections to cross
Riverside Drive. Are there any plans for a pedestrian crossing in this location? She is
concerned that people will not walk to the intersections to cross Riverside Drive to the
park.
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Mr. Foegler stated that is probably correct, as it relates to people who park on the east
side of Riverside Drive. People using the parking structures will probably gravitate to the
streets where signalized crossings are provided. Council also approved an underpass at
John Shields Parkway to make that more appealing. Staff is concerned about that
crossing issue, but it will require training, enforcement and signage. All of the pedestrian
crossing options possible have been included in the design.
Mayor Peterson suggested that after staff has provided the updated information that
Council has requested, a public meeting be scheduled, perhaps at the Rec Center, to
present and review the plan for the public. Perhaps an online opportunity could be
provided for the public to share their comments. Council can review those comments,
and at a following meeting, Council can consider the plan for approval/disapproval.
Council expressed consensus about scheduling the meetings as suggested.
Mayor Peterson moved to table the Riverside Crossing Park and East Plaza Site Plan.
Ms. Alutto seconded the motion.
Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Amorose Groomes,
yes; Mr. Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes.
STAFF COMMENTS
Mr. McDaniel pointed out several staff memos in Council's informational packet:
1. Status report on the Jacquemin Farms/Jerome Grand development. This update
also includes -the terms of the Infrastructure Agreement between Schottenstein
Real Estate and Union County. Staff is looking at road widening options and
phasing. Preliminary, order -of -magnitude costs for several options are included.
Staff is engaged with Union County regarding these options and will be providing
Council future updates, as they progress. The goal is to have those items
resolved to the point that they can be included in the upcoming CIP discussions.
2. Maintenance of Muirfield Village Street Siq,ns. The association has requested a
transfer of responsibility for all street sign maintenance within Muirfield Village to
the City, and the City has agreed to make the conversion. In the past, the City has
asked Muirfield Village to consider this, as the new signage will meet a higher
standard of safety. Staff's report provides the estimated costs and phasing of the
project. It will be included in the Operating Budget. There may be an opportunity
to begin the project this year, but it will not be completed in one year.
3. Frantz Road/Rings Road Neighborhood Commercial Development RFQ Process. It
was the direction of the previous Council that the City -owned land at the corner of
Frantz and Rings roads not sit idle. Therefore, the City will begin accepting
statements of interest to collaborate on developing this 10 -acre site, which is the
residual from the 23.7 -acre parcel acquired in 2016, of which 13 acres is being
developed with a parking lot as part of an Economic Development Agreement with
Cardinal Health. Guided by the recommendations of the draft Dublin Corporate
Area Plan, a tentative project timeline has been established for gathering resident
input regarding options for development.
4. Cold In -Place Recycling Pilot Project Follow -Up. During the April 9, 2018 Council
meeting, Council requested additional information on the environmental benefits
of the Cold In -Place Recycling. Rings Road west of Cosgray Road has been chosen
as a pilot project for Cold In -Place Recycling (CIR). The CIR reuses 99% of the
existing material. The only thing that escapes is the dust.
Ms. Alutto thanked staff for providing this follow-up. How many other cities have a similar
program?
Mr. McDaniel responded that there some cities in the west that have these programs, but
not many in this region.
5. Advisory Speed Limit on Muirfield Drive during the Memorial Tournament. At the
March 19, 2018 Council meeting, Council requested that staff investigate the
possibility of temporarily reducing the speed limit on Muirfield Drive during the
Memorial Tournament week to enhance pedestrian safety. Although it is not
RECORD OF PROCEEDINGS
Minutes of
BARRETT BROTHERS - DAYTON, 0"1(1
Dubliner Council
Held_ May 7, 2018 Page 25
Meeting
Form 6101
possible for Dublin to reduce the speed limit on Muirfield Drive, temporary
advisory signs will be installed in that area of Muirfield Drive.
6. Development in Surrounding Jurisdictions Update. Also included in the Info Only
packet was a new report providing a summary of development updates from
surrounding jurisdictions. Staff monitors what is occurring in the Planning
Commission meetings in adjacent communities, and this ongoing report will keep
Council apprised of any pertinent development information.
7. Planning Report. This regular report has been resumed and was in this Council
packet. This will keep Council up-to-date on projects currently under
consideration.
Mr. Reiner asked if the City and Muirfield Association General Manager, Walter Zeier came
to an agreement on the type of street sign that would be used in Muirfield.
Mr. McDaniel responded that the City's standard, street name sign (white lettering on
brown background) and sign post would be used.
Mr. Reiner stated that because Dublin was not part of the Hyland -Croy agreement, he
would prefer to see Union County assume the responsibility for most of the road
improvements needed. Although Dublin may need to be involved in a less significant
manner, he would prefer that Dublin taxpayers not pay for those improvements.
Mr. McDaniel stated that to accommodate this development, Jerome Township will be
making improvements to the, west side of Hyland -Croy Road. Union County has been able
to persuade the developer to contribute more funding for that project. Improvements are
underway or will soon be underway at Post Road and Hyland -Croy Road — the turn lane
and the traffic signal. There will also be another turn lane and traffic signal at Park Mill. A
three -lane road is also anticipated between Post Road and Park Mill. At this point, the
timing of this installation is riot clear. From that platform comes other options, such as
three lanes all the way to Brand Road vs. a boulevard halfway or all the way to Brand
Road. The City of Dublin should have some level of contribution. Contributions for that
have been agreed upon by the developers on the east side of Hyland -Croy Road. Because
City residents use that road, the City would have some level of responsibility in funding
those road improvements. The opportunity to leverage other funding sources or
jurisdictional partnerships is under consideration. In the future, he will be providing
information about those opportunities for Council's awareness or consideration. The goal
is to control a minimal investment or an investment in something that would be
eliminated too soon -- a minimal investment for an interim solution versus making a
larger investment is the challenge.
Mr. Reiner stated that, given the density that was approved for that rezoning, he would
like to see Union County cover the majority of the costs of these improvements. It is
appropriate that those entities that did not want Dublin's participation in the zoning
considerations should have to bear the greater cost impacts of their decisions. However,
part of it is a Dublin road, so some City participation is appropriate. In the end, doing the
right thing for our community is the goal.
Referring to Mr. Reiner's previous inquiry about the street name signs that would be used
in Muirfield Village, Ms. O'Callaghan displayed slide images of the street name signs and
posts and of the standard regulatory signage. She has discussed the use of standard City
signage in Muirfield with Mr. Zeier and with Mr. Fathman, who was involved in one of the
meetings, as well. All parties are in agreement.
COUNCIL COMMITTEE REPORTS
Planning and Zoning Commission
Ms. Foxy Council representative to the Planning and Zoning Commission reported that the
Commission met May 3. It was a good meeting, but she would prefer that when PZC
considers a concept plan it is indeed a concept plan and not a fully -baked plan. She noted
that the PZ(.",' minutes continue not to be updated at the City website.
RECORD OF PROCEEDINGS
Minutes of
BARRETT BROTHERS - DAYTON, OHIO
Held_
Administrative Committee
Dublin City Council
May 7, 2018
Meeting
Form 6101
Page 26
Vice Mayor Amorose Groomes, Committee Chair stated that the dates for employee
evaluations and the additional work session have been scheduled. The Committee will be
very busy until Council's July recess.
Finance Committee
Ms. Alutto, Committee member, reported that three tentative UP workshops are
scheduled for the month of ,August.
Ms. De Rosa stated that she has some questions related to the packet memo regarding
Debt Presentation Follow-up from the last Finance Committee meeting. Because Ms.
Mumma is not present this evening, she will defer those questions until a later time, after
which an additional follow-up may be needed.
Public Services Connmittee
Ms. Alutto, Committee Chair stated that the Committee met on Monday, April 30 and
discussed the topics of Aging in Place as well as Panhandling. The Committee will meet
again on September 5 to receive updates on Aging in Place initiatives. Staff will also be
compiling a follow-up related to the Panhandling discussion to either the Committee or to
Council. In Council's mailboxes today were sample "Beyond Cash" cards, which were
produced by the City as a result of community suggestions for ways to make the
individuals aware of other resources that are available to them. Although the cards were
designed for Police and Community Service Officers to distribute, they are available to the
public at the Rec Center and the Library. She reiterated the strong desire for City
residents not to give cash or food to panhandlers. It only encourages them to continue
panhandling. However, the City wants to make sure that they have the access to
resources they need.
Ms. De Rosa stated that Council has received some interesting ideas from residents to
address panhandling that they have seen in other places. She is aware that those were
part of the CommitteE.'s discussion. What is the anticipated timing for following up and
implementing some of these suggestions?
Vice Mayor Amorose Groomes stated that she has asked staff to display slide images of a
couple of idleas that she received via email from residents. [They were displayed.] She
would like to see this type of communication pursued, but more in Dublin's format.
Ms. Crandall stated that staff has received similar ideas from other communities, which
would be appropriate for use in certain vehicle/pedestrian points.
Vice Mayor Amorose C3roomes noted that this type of message would be useful for the
intersection of Bridge and High Streets.
Ms. Crandall stated that staff would provide an update to Council with some
recommendations. Some ideas, such as the street signs, may be implemented sooner.
Council will be updated.
Mr. McDaniel stated that a good idea regarding the use of a street sign to convey the
desired message came from the City of Dayton.
Mr. Reiner stated that one question that arose at the Community Development
Committee meeting is the appropriate level for City participation in an Aging in Place
program. Three elements have been identified as necessary for the aged to maintain
health — exercise, diet/nutrition and a site for social interaction. The question becomes
one of the appropriate level for the City to provide.
Ms. Alutto stated that the Committee discussed the need to identify the City's goals and
responsibilities. She agrees with the point made that a key piece is understanding the
metrics behind being successful in whatever is implemented.
Central Ohio Transit Authority
Ms. De Rosa, COTA Board member stated that she attended her first COTA board
meeting on April 25. COTA's new CEO, Joanna Pinkerton assumed her new position only
three days earlier. Beginning in June, a new initiative called the Downtown C -Pass
Program will kick off, whereby downtown employers would provide free unlimited COTA
rides for their employees to reduce the amount of traffic flow and parking issues. Eligible
employers could begin signing up for the program on May 1, and their employees will be
RECORD OF PROCEEDINGS
Minutes of
BARRETT BROTHERS - DAYTON, OHIO
Held_
Dublin City Council
May 7, 2018 Page 27
able to begin using their free bus passes on June 1. She is looking forward to working
with the COTA group.
Dublin Community Foundation
Vice Mayor Amorose Groomes, Council representative, stated that the Board met last
week. The Board is working to identify ways in which to raise money within the
community and coordinate services.
Dublin Friiendsh"Hp Association
Meeting
Form 6101
Ms. Alutto, Council representative stated that:
1. She and Ms. Richison met with Tim Sword, president of the Greater Columbus
Sister Cities International, and discussed potential joint events. The GCSCI would
like one of the focus areas to be India.
2. She and Dr. Hoadley met with the Columbus Metropolitan Library to discuss the
potential of celebrating the 100th anniversary of the 1919 Building along with the
new CML Dublin branch opening, since they fall within the same year. The Library
will respond with their input on that suggestion. The Library has a very structured
program that is used for their Library branch openings. we do not want to
interfere with that, but there may be some opportunity to involve some key
community members to celebrate the 100th anniversary of the 1919 Building, as
well.
N od-Olnoo Regional Planning Commission (MORPC)
Vice Mayor Amorose Groomes, Council representative, reported that their first Executive
Committee meeting occurred this week. They also discussed the bus pass program. The
group will be returning to Nevada to view the more advanced hyperloop construction.
The hyperloop initiative may happen sooner than anticipated, which will result in major
changes and deviations in transportation. Also discussed was the expansion of the US33
Corridor to I-75 and points beyond. This will result in an even more robust area for study.
US 33 Innovation Corridor Group
Ms. De Rosa and Ms. Fox, Council representatives, indicated that the group would meet
next on Friday, June 15.
Dublin Arts Council
Mr. Reiner, Council representative, reported that the Dublin Arts Council Garden Party
was a success. There were over 200 items in the silent auction!
COUNCIL ROUNDTABLE
Ms. Fox:
1. Staged that Council received a resident communication requesting Council to
consider additional space for the Dublin Cemetery. She is aware that Council has
discussed the lack of cemetery space in the past. She spoke with the individual
and indicated that Council would discuss the issue again to determine whether
any potential ideas could be identified.
2. Noted that Council continues to receive comments about the property
maintenance issues occurring on Monterey Drive.
3. Thanked the City Manager and the Department of Streets and Utilities for the help
they provided residents when the bio -filter was not working.
4. Noted that she would be speaking at the Llewellyn Farms homeowner association
annual meeting, which will be held in Council Chambers on Thursday evening. If
Council members would like her to share anything in particular with the HOA
members, please contact her.
Mr_ nP Rnc;a
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON. OHIO
Held
May 7, 2018 Page 28
1. Congratulated the Dublin Chamber and thanked the residents for the successful
Community Service day that was held this past Saturday. It was an excellent
example of neighbors helping neighbors.
2. She had an opportunity to ride on a new LimeBike! She encouraged those who
have not tried it to do so!
Ms. Alutto:
1. Agreed that the Community Service Day was great as was the LimeBike
experience. For those who are unaware, the wheels are not filled with air; they
are made of hard foam.
2. Attended the Citizen U meeting last Thursday, where they discussed the fact that
although Dublin has been a Tree City community for 30 years, our sign is not
posted anywhere in the City. The City of Powell, however, has their Tree City 20
Years sign posted in a highly visible location.
Mr. McDaniel responded that staff= would follow up and post the signage.
Form 6101
Vice Mayor Amorose Groomes:
1. Thanked staff for responding with solutions to the Historic Dublin noise issue.
Attempts will be made to resolve those problems.
2. Noted that she will provide her questions related to the Debt Presentation Follow-
up memo to Ms. Mumma.
3. Inquired if the wayfinding signage package approved by Council contained a
shamrock -shaped finial at the top of the posts. Is that finial still anticipated for the
top of all of the wayfinding sign posts?
Ms. O'Callaghan responded that she would check the wayfinding information, but she
believes the finial was specific to the wayfinding signs in the Historic District. She will
check on this and report back.
4. Thanked the Wendy's corporation for the invitation to address their top 200
general managers from around the world on April 25. It was an impressive group!
5. Had the opportunity to administer the oath of office for the new ARB members on
April 25. They were excited and eager to begin their service.
6. Thanked staff for the nice reception for the new Ohio University President, Dr.
Nellis. She enjoyed meeting and welcoming him to the community.
7. Commented that Community Service Day is one of her favorite days in the year. It
is nice to see so many families involved in trying to help their neighbors. That is a
great defining characteristic of our community.
Mayor Peterson stated that he,�l o enjoyed meeting Dr. Nellis. He will be a great partner
with the City. Dr. Nellis is vptjr xcited about Ohio University's expansion in Dublin.
AUJOU RN M ENT
e �neeting was adjburn¢d at 10:25 p.m.
M4yoY-1PresjWng Offi
Clerk of Council