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HomeMy WebLinkAbout04-23-2018 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRFTT BROTHERS - DAYTON, 0"10 Held CALL TO ORDER Dublin City Council April 23, 2018 Meeting Mayor Peterson called the Monday, April 23, 2018 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. AluUo, Ms. De Rosa, Ms. Fox, Mr. Keenan and Mr'. Reiner. Staff members present were Mr. McDaniel, Ms. Readler, Ms. Mumma, Ms. Crandall, Ms. Goss, Ms. O'Callaghan, Mr. Earman, fir. McCollough, Lt. Paez, Mr. Rogers, Mr. wines, Ms. Burness, Ms. Nardecchia, Mr. Syler, Mr. Hammersmith, Ms. Richison and Mr. Plouck. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session to consider the purchase of property for public purposes, and for discussion of a personnel matter related to the employment of a public employee. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes. The meeting was reconvened at 7 p.m. PLEDGE OF ALLEGIANCE Form 6101 Mayor Peterson noted that Dublin resident Audrey Taylor won a competition at Glacier Ridge Elementary, and the prize was to have lunch with the Mayor? He visited Glacier Ridge Elementary and met with fourth grade students who are present tonight, including Audrey Taylor, Camille Golden and Nina McNicol. He invited Audrey to serve as "Acting Mayor," and invited the group forward to lead the Pledge of Allegiance. SPECIAL RECOGNITION/PRESEU�TATIONS • Cornmunity Volunteer Project — TEDx Innovation Drive Mayor Peterson introduced Dublin community members involved in this project, including Sujitt Rameshkumar, 7424 Maynooth Drive; Shane Ausmus, 4927 I-ongbenton Way; Ketul Patel, 8349 Autumnwood Way; and Melike Baspinar, 2945 Mallard Meadows. Mr. Ausmus stated that they have been working on this project for eight months and were granted licensure in February from TED. They were inspired by other local community TED events, including TEDx New Albany, TEDx Columbus which has had a longstanding history of contributing and giving back to the community through engaging talks and speaker sessions. Mr. Rameshkumar stated that TEDx is a branch of the TED conferences that Occur twice each year. Each city, university, business is allowed to host their own TEDx event, and they want to do this in Dublin. Dublin is big enough and progressive enough to host a successful TEDx event, and they hope to host this annually. It is student run, with support from adults, and this will be a community -wide project over the next several yea rs. Ms. Baspinar stated they have chosen as their theme, "Challenging the Status Quo." They felt this was appropriate because Dublin is an innovative city that seeks to be an even better, place than it is now. Mr. Patel stated that they also have student speakers and adult speakers scheduled for the event — ranging from a comedian who speaks about motivation, to a Coffman student speaking about mental health awareness and self well-being. Mr. Rameshkumar stated that the event date is July 7, 2018. He thanked the Ohio University [ leritage College for providing the venue. There will be seven talks — three students and four adults — and the event begins at 10 a.m. and ends at 3 p.m. They are hopeful of Council's support for this project and their attendance. Mr. Ausrnus stated that their first grant came from The Dublin Community Foundation of $3,500. Additionally, the City of Dublin has provided organizational assistance and support in securing needed items. He acknowledged Ms. Nardecchia who has provided support to the group. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April 23, 2018' Page 2 Ms. Baspinar thanked the City of Dublin for providing video and broadcasting services to the event. Form 6101 In response to questions, Mr. Patel indicated they are limited to 100 guests for this first year license. With TEDx events, the videos can be uploaded to YouTube. They also plan on livestreaming, with the help of the City. There is no fee this year, but they hope to institute a fee in future years to provide support for the program. Council members commented on the polished and impressive presentations provided tonight by these young students. Brief discussion followed. Mayor Peterson thanked the students for providing this information to Council and noted that everyone is very supportive of their endeavor. • National Volunteer Week Mayor Peterson then read a proclamation in recognition of National Volunteer Week and presented it to the group of students who are working on the TEDx initiative. • Columbus Metropolitan Library Update — Patrick Losinski, CEO Pat Losinski, CEO provided an update on the project as well as their fundraising efforts to date. He added that the library is in the process of implementing a new financial system at the Library, which is the MUNIS system from Tyler Technologies. The City's Finance staff has been a great resource to their team. They appreciate the partnership with the City. • He shared a slide presentation, noting that 400 attended the wall breaking event. The Library is currently in its temporary location at 6765 Dublin Center Drive. • He introduced Joe Yersavich, new Dublin Branch Manager. He has been with the Library for over 20 years, most recently with the New Albany branch location. He is very excited to be part of the Dublin branch project! • The original budget for the project was at $18.3M. Currently, the estimate is at $21.1, which is the guaranteed maximum price under the contract. The fundraising goal was $2.8 million, and $600,000 has been raised to date. Their focus remains on large gifts before taking the campaign public. • They have created a Dublin Branch Capital Campaign Committee co-chaired by Dr. Carol Clinton and Cid Rhomberg. The committee members are listed on the slide, and there are other individuals assisting as well. Their next meeting with the group will be on Wednesday. Michelle Cramer, Dublin Community Foundation President serves on this Committee. Much as they did at the New Albany branch in 2004, they kick-started their community foundation with their signature project of the library. They view this as a win/win effort — resulting in a successful project for Dublin, but also creating some legacy momentum for the Dublin Community Foundation. • All of their library facilities have had naming opportunities, and he showed samples of what is available to donors. The branch itself is never named — only the building. • He shared a diagram of a floor, which is color coded to correspond to a donor recognition menu offered. There will be many opportunities for businesses, civic groups and individuals to show their support for the library with recognition provided. • He introduced Nikki Scarpitti, serving as the Interim Development Director while Kelly Stevelt is on maternity leave. Alison Circle, Chief Customer Experience Officer is also present tonight. She has served as the lead from the library standpoint on all of the design efforts. • He emphasized that they are creating an envelope where the library can provide the services that address the needs of the community. The flier indicates that 30 percent of children in the Dublin City Schools are not on track for reading at grade level — based on the kindergarten readiness assessment. Dr. Hoadley has RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS • DAYTON, OHIO Held April 23, 2018 Page 3 confirmed this remains an issue. It is in everyone's interest to address those needs and others that are faced in all of the library locations. • He offered to respond to any questions. Mr. Keenan stated that it is exciting to watch the progress for the library construction. He appreciates the update provided tonight. Mayor Peterson asked if the project is on schedule. Meeting Form 6101 Mr. Losinski responded that it is on schedule. Currently, they are looking at a May 2019 dedication. They envision a shared, simultaneous opening of the parking garage and the library. Mr. McDaniel agreed that is the intention, and having one general manager for the project should ensure this. Mayor Peterson added that with the weather challenges encountered, it is amazing that the project is this advanced! Mr. Losinski stated there is a live cam where the public can view the construction. [Staff indicated this is housed on the City's website.] Ms. De Rosa stated that residents have told her that they walk by the library each week to view the progress. They are very excited about the project! Ms. Fox noted that the site is on land that has been inhabited for decades. Did the excavators find anything of note? Ms. Circle responded that they did not. Mayor Peterson thanked him for coming in tonight and the City appreciates the partnership moving into the future. COMMENTS FROM VISITORS There were no comments from visitors. CONSENT AGENDA Mayor Peterson moved approval of the four items on the consent agenda: • Approval of 4-09-18 Regular Council Meeting Minutes • Notice to Legislative Authority re. New D3 Liquor Permit for Golf Center at Sports Ohio, Inc., 6100 Dublin Park Drive, Dublin, OH 43016 • Notice to Legislative Authority re. New D2 Liquor Permit for Norms Place Inc. & Volleyball Court Area, 6400 Dublin Park Drive, Dublin, OH 43016 • Notice to Legislative Authority re. New D2 Liquor Permit for Sweet Carrot Sawmill, Inc., 7571 Sawmill Road, Dublin, OH 43017 Mr. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Amorose Groomes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Ms. Alutto, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 37-18 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2018. There were no additional questions. Vote on the Ordinance: Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Alutto, yes. Mayor Peterson moved to waive the Rules of Order to discuss Ordinances 29-18, 30-18 and 31-18 together, as they are all related to the Hyland-Croy/Riviera connector project. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. Fox, yes; Ms. Alutto, yes; Ms. De Rosa, yes. [The Clerk read the names and addresses of the property owners into the record.] RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held April 23, 2018 Page 4 Ordinance 29-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents to Acquire a 0.179 -Acre Fee Simple Warranty Deed for Right -of - Way, Without Limitation of Existing Access ' Rights, and a 0.067 -Acre Storm Water and Drainage Easement from Sabra L. Minyard and William Minyard, Located at 8698 Hyland -Croy Road, for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public Without Charge. Meeting Form 6101 Ordinance 30-18 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.198 -Acre Permanent Utility Easement from Riviera Ventures LLC, from the Property Located East of Hyland -Croy Road along the Proposed Cacchio Lane, for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public Without Charge. Ordinance 31-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents to Acquire a 0.028 -Acre Fee Simple Warranty Deed for Right -of - Way, Without Limitation of Existing Access Rights, and a 0.010 -Acre Storm Water and Drainage Easement from E. Elaine T. Horr, Trustee of the E. Elaine T. Horr Revocable Trust Executed March 12, 2009, Located at 8668 Hyland -Croy Road, for the Public Purpose of Constructing a New Roadway, Which Shall Be Open to the Public Without Charge. There were no further questions. Vote on the Ordinances: Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes; Ms. Fox, yes; Mayor Peterson, yes; Vice Mayor Groomes, yes; Mayor Keenan, yes. INTRODUCTION /FIRST READING — ORDINANCES Mayor Peterson moved to waive the Rules of Order and discuss Ordinances 32-18, 33-18, 34-18 and 35-18 together, as they are all related to the Hyland-Croy/Riviera connector project. Ms. Alutto seconded the motion. Vote on the motion: Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. [The Clerk read the names and addresses of the property owners into the record-] Ordinance 32-18 Appropriating a 0.091 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation to Existing Access Rights from Darshan Shah, from the Property Located at 8700 Hyland -Croy Road for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public without Charge. (Second reading/public hearing May 7 Council meeting) Ordinance 33-18 Appropriating a 0.372 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation to Existing Access Rights; a 0.003 -Acre Storm Water and Drainage Easement; a 0.002 -Acre Storm Water and Drainage Easement; a 0.002 -Acre Storm Water and Drainage Easement; and a 0.299 -Acre Temporary Construction Easement from Noman I. Malik and Josephine Samina Malik, from the Property Located at 8640 Hyland -Croy Road for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public without Charge. (Second reading/public hearing May 7 Council meeting) Ordinance 34-18 Appropriating a 0.878 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation to Existing Access Rights; and a 0.140 -Acre Temporary Construction Easement from Barbara Stroble and Laney Stroble, from the Property Located at 8622 Hyland -Croy Road for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public without Charge. (Second reading/public hearing May 7 Council meeting) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Held April 23, 2018 Page 5 Form 6101 Ordinance 35-18 Appropriating a 0.946 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation to Existing Access Rights; a 0.231 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation to Existing Access Rights; a 0.002 -Acre Storm Water and Drainage Easement; a 0.002 -Acre Storm Water and Drainage Easement; and a 0.186 -Acre Temporary Construction Easement from Kevin D. Mullins and Jocelyn Mullins, from the Property Located at 8600 Hyland -Croy Road for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public without Charge. (Second reading/public hearing May 7 Council meeting) Mayor Peterson introduced the ordinances. Mr. McDaniel stated that the purpose of these ordinances are to set the conditions for staff to go forward with negotiation with these property owners; staff is hopeful that an amicable resolution can be reached with them. This also enables the City's Law Director to file complaints for appropriation in the event those negotiations are unsuccessful, and authorizes the City to enter into a reasonable administrative settlement in the best interests of the City without further legislation. Staff recommends adoption at the second reading/public hearing. Vice Mayor Amorose Groomes asked about how the process has been navigated in terms of the property owners and the impact/change for access to their properties? It appears that most of the easement involves removal of the access to Hyland -Croy and placing the access instead on Cacchio Lane. Mr. Hammersmith responded there has been individual contact by staff with each resident. Mr. Sweder has explained the impacts on the access for these property owners, noting their access will now be onto the north side of Cacchio Lane. Vice Mayor Amorose Groomes noted that the text indicates that Cacchio Lane will be a boulevarded roadway, so will the property owners have a full access point entry and exit, or is it right turn only? Mr. Hammersmith responded it will be full access. Vice Mayor Amorose Groomes noted there will be cuts in the median strip to provide for them. Mr. Hammersmith stated that is correct. This involves three properties, pointing to them on the map. Mr. Keenan commented that this seems a positive thing for the property owners, in terms of not having to maintain a long driveway. Mr. Hammersmith responded staff believes that to be positive, but is not certain how the residents view the change. Vice Mayor Amorose Groomes commented that these properties have been relatively secluded and now will be adjacent to a roadway. There will be a second reading/public hearing at the May 7 Council meeting. Ordinance 36-18 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.230 -Acre Fee Simple Warranty Deed for Right -of -Way, Without Limitation of Existing Access Rights, from Harry D. Miller aka Harry David Miller and Anna Louise Miller, Located at 6260 Rings Road for the Public Purpose of Constructing a New Roadway, Which Shall be Open to the Public Without Charge. (Second reading/public hearing May 7 Council meeting) Mayor Peterson introduced the ordinance. Mr. McDaniel stated this relates to the Tuttle Crossing Boulevard extension, which also includes Avery Road improvements, improvements along Wilcox Road, Cara Road and Cara Court. A map is included in the staff report. This project is in the CIP, but is pending ongoing funding from regional sources. The project requires acquisition of property interests from multiple property owners on Tuttle Crossing Boulevard, Avery Road, Wilcox Road, Rings Road, Cara Road and Cara Court. At this time, the parties have come to mutually agreeable terms for the acquisition of property interests from the Miller for $9,880 — the appraised value. The ordinance authorizations execution of the contracts to effect this. Staff recommends approval at the second reading/public hearing. RECORD OF PROCEEDINGS Minutes of Dublin City Council I Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 23, 2018 Page 6 There will be a second reading/public hearing at the May 7 Council meeting. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 19-18 Declaring Certain City -Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.07 of the Dublin Codified Ordinances. Mayor Peterson introduced the ordinance. Mr. McDaniel stated that this resolution authorizes disposal of certain vehicles and equipment that are already planned for replacement as part of the 2018 CIP. A list of the equipment and vehicles is attached to the staff report. Mr. Syler is present to respond to questions. Mr. Reiner asked how quickly the items go to auction after the approval tonight. Mr. Syler responded they will go out no later than Wednesday to the govdeals.com site, if the resolution is approved tonight. Mr. McDaniel stated these items are advertised on govdeals.com in case the public is interested in purchase of any of the items. Ms. Fox noticed some of the vehicles are older with low mileage or hours of use. How is the determination made about disposal? Vice Mayor Amorose Groomes stated there is a huge variety of hours on these vehicles — from 282 to 943. Mr. Syler responded that the Hustler mowers typically have atwo-year factory warranty, and therefore the mowers are rotated out every two years. This allows for the maximum return on the equipment when they are scheduled for auction. These mowers are typically operated in high use or very dusty areas of the City and are operated five to seven days each week. The return on investment results from no need for maintenance during the warranty phase. Vote on the Resolution: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. Resolution 20-18 Accepting the Lowest and Best Bid for the 2018 Shared -Use Path Maintenance Program. Mayor Peterson introduced the resolution. Mr. McDaniel stated that the Engineer's estimate for this program was $315,000; the budgeted funds for this program for 2018 in the CIP were $450,000. The bid came in at $266,661, and the successful bidder is Decker Construction. Experience with this company has been positive and staff therefore recommends approval. Vote on the Resolution: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Reiner, yes. Resolution 21-18 Accepting the Lowest and Best Bid for the Emerald Parkway Bridge Deck Overlay. Mayor Peterson introduced the resolution. Mr. McDaniel stated that the Engineer's estimate for the project was $1,,520,000. This is a preventative maintenance project to remove and replace the concrete deck on the Emerald Parkway bridge over the Scioto River. The construction drawings are available in the Council conference room. The majority of the work will be accomplished using a technique called "hydro -demolition." It is a unique system that staff believes is highly efficient, and will help this project to be completed quickly. The staff report includes information about maintaining traffic during the project. There will be some temporary closure on weekends to allow for some of the work to be done. Also included is information about the communication and messaging strategy to share with residents. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO April 23, 2018 Page 7 Held Meeting Form 6101 Vice Mayor Amorose Groomes stated that the successful bidder was nearly 36 percent under estimate. The memo indicates that Bridge Specialists, Inc. and their proposed subcontractors are prequalified with ODOT for this type of project. Does staff know what percentage of this work is subcontracted? Mr. Hammersmith stated he is not certain of this percentage, although the hydro - demolition and striping are subcontracted. Staff can provide this follow-up. Vice Mayor Amorose Groomes stated she would like this information, given the removal piece seems to be a major portion of the work. Ms. O'Callaghan indicated that the prime contractor is performing just over 50 percent of the work. The remainder is subcontracted. Vice Mayor Amorose Groomes asked if the contractor has been thoroughly vetted, given the 36 percent under the estimate and the fact they have not done work for the City previously. She is concerned about the references for their subcontractors. Ms. O'Callaghan responded that the City is very familiar with the subcontractors, and they are comfortable with the list. All of the bids were significantly under the estimate, even though Bridge Specialists was the lowest. Mr. Hammersmith added that they believe the hydro -demolition contractor was also part of at least one other prime contractor's bid. Vice Mayor Amorose Groomes added that MORK recently updated their website with respect to traffic tools and upcoming construction. It might be worthwhile to share this information with them, given the regional visitors who come to attractions in the area. Ms. O'Callaghan stated that this discussion was in the context of Paving the Way, and the City provides all of its project information to Paving the Way to help share it with a larger group. Mr. Reiner asked why the bridge deck needs to be replaced. Ms. O'Callaghan responded that this project is a preventative measure to avoid a much more costly, full blown deck replacement. This is more of an overlay procedure. Mr. Reiner asked if this is due to salt use. Ms. O'Callaghan stated that the deck is simply wearing due to age. The hydro -demolition process is effective in that it removes only the concrete or deck that needs to be removed. Mr. McDaniel commented that the bridge has been in place for 20 years Ms. O'Callaghan stated that this work will help to extend the life of the bridge deck. Ms. De Rosa stated this relates to the conversation earlier tonight about the maintenance costs for infrastructure into the future, and that this number will continue to grow. Mr. Reiner asked about the expectations for the life of the bridge deck after the hydro - demolition work and the warranty. Mr. Hammersmith estimates the life extension is between 10-20 years. The work is warranted for one year. Vote on the Resolution: Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. Resolution 22-18 Authorizing the City Manager to Enter Into an Agreement with Dublin City Schools for the Provision of School Resource Officers for 2018-2019. Mayor Peterson introduced the resolution. Mr. McDaniel stated that since the 1998-1999 school year, the City and Dublin Schools have partnered to share a portion of the costs for providing full-time School Resource Officers to various schools within the Dublin City Schools. The Dublin Community Education Unit has provided a full-time SRO for each of the four middle schools and for each of the three high schools. Under the current agreement, the City pays the full costs of two members of this unit, and the Schools and the City share equally in the costs for the remaining five members of the unit. The manual attached provides details of how this partnership has evolved over the years. The contract for 20170-2018 included a reimbursement from the Schools not to exceed $290,553.86; the 2018-2019 contract RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Meeting Form 6101 Held April 23, 2018 Page 8 would include reimbursement from the Schools of $300,046.40. There is no significant change to the contract; it reflects the change in the costs of the officers. Staff recommends approval of Resolution 22-18. Vice Mayor Amorose Groomes asked if this contract includes an allocation for the new Emerald Campus. Lt. Paez responded it does not. It is a continuation of the current staffing for the Schools. The plan at this point is to use the existing staff to address the needs moving forward. Vice Mayor Amorose Groomes stated that it might be worthwhile to begin the conversations about coverage for this new campus. Mr. McDaniel stated that Chief von Eckartsberg had indicated there had been some suggestion of additional partnering, but those discussions are not concluded. Mayor Peterson stated this is a very important program. The students know the officers in their buildings, and the Police officers provide an added measure of security. It is important that each school has this support. Vice Mayor Amorose Groomes stated that the officers working in the Schools do fantastic work. Lt. Paez responded that as many discussions are now occurring around the country about starting a school resource program, Dublin has had this in place for 20 years. It speaks to how progressive Dublin has been in establishing this partnership over time. Ms. Alutto asked if the newest K9 Officer Finn will have an opportunity to visit the Schools. Lt. Paez responded that school contact is an important part of the K9 program, and when the officer working with the K9 is comfortable handling the dog, they will then send them out into the community for introduction. They look forward to sharing this resource with the community. Vote on the Resolution: Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Keenan, yes. STAFF COMMENTS There were no comments from staff. COUNCIL COMMITTEE REPORTS Planning and Zoning Commission Ms. Fox, Council representative to the Planning and Zoning Commission reported regarding the recent joint work session with ARB. Don Elliott of Clarion Associates presented regarding his review of the Bridge Street Code. He noted: • The Code is extremely cumbersome and has changed significantly since its inception. Many provisions have been added, although he wasn't certain of how/when that occurred. • He commented that the Code is difficult for developers to move through with any predictability — there are too many "hoops," too many reviews included, and too many "boxes to be checked." Instead of being flexible, it has become rigid. • Some of the recommendations include removing ART altogether; go back to the informal review process; and give developers an opportunity to bring in concepts instead of requiring them to bring forward a fully "baked" plan. One of the complaints has been that these plans come in so "baked" that little can be changed, given the financial investment of the developers. That was apparently never the intent. Mr. Elliott suggested that the City return to more of a concept process so that developers can obtain feedback at an early stage. How that is to be done is yet to be determined and will be discussed in future workshop sessions. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Form 6101 HeldApril 23, 2018 Page 9 _. • There was discussion about all the buildings in Bridge Street District looking alike. Some of that could be addressed with having more Bridge Street District developers. It is not possible for that to occur organically with only one developer involved. With the Bridge Street Code vision, it was suggested to have user character guidelines that are the qualitative pieces of the Code that do not exist presently. Ms. Fox noted that she asked if that would be legally binding, because guidelines are just that and zoning code is law. He responded that this could be done in a way that would be legally binding. • Another topic mentioned, but not discussed except among a couple of members was the removal of the Historic (district from the Bridge Street District. Her understanding is that Planning staff has a group who is discussing this matter. She would like a follow-up on this — what group and specifically who is discussing this. • Moving forward in regard to the revisions to the Code, there was nothing concrete about exactly what the revisions would be. She wanted Council to be aware of the discussion points to date. Another joint workshop will be held in the near future. Administrative Committee Vice Mayor Amorose (3roomes, Committee Chair stated that: 1. workshops are listed on the Council schedule, and the next one is on Monday, May 14. A packet in preparation for the workshop is to be provided in the May 7 Council packet. The agenda will include some identification of policy issues. The goal is to complete the conversations around policy, particularly as it pertains to the Council retreat, prior to the July recess. The Clerk will be sending out an e- mai'll regarding an additional date for a workshop. 2. In terms of performance reviews for Council employees, the Clerk will circulate potential dates for those sessions as well. 3. All of this work is to be completed prior to the July recess. Community Development Committee Mr. Reiner, Committee Chair stated that a meeting will be scheduled to review the Historic District fagade improvement grant applications, as soon as the review is completed at the staff level. Finance Committee Mr. Keenan, Committee Chair thanked Ms. Mumma and her staff for an excellent presentation and overview of the City's debt policy earlier tonight. There was a robust exchange of questions and responses, and this was productive for everyone. This presentation can be utilized going forward for educational purposes. Staff will provide some additional information, as requested by Council members at the meeting tonight. Staff is seeking Council's affirmation of the current debt policy, and he recommends that Council provide this affirmation based on the presentations earlier tonight. Mr. Keenan noted that the C P and operating budgets interact with the debt policy -- most especially, the CIP. Ms. Mumma stated there are separate actions to approve the capital and operating budgets. However, moving into the CIP preparation, staff would want to understand the constraints with respect to debt. Staff would look to the adopted debt policy for that purpose. Having an establie►hed policy and an affirmation is very helpful. Mr. Keenan added this action does not tie anyone's hands for the future — changes can be made. It is evident that Dublin's policies are far and beyond what most public entities do. It is impressive to be in this position financially. Mr. McDaniel stated that a future Finance Committee meeting is scheduled for a discussion of revenue projections — prior to the time the estimates are made for the capital budget purposes. Mr. Keenan stated that on June 11, the City's investment advisors will be at a Finance Committee meeting to review the City's investment strategies. Mr. McDaniel stated that another topic for such discussion at a Council committee meeting is the hotel -motel tax policy. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April 23, 2018 Page 10 Mr. Keenan moved to affirm the debt policy as outlined in the Finance Committee meeting presentations tonight. Ms. Alutto seconded the motion. Vote on the motion: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Fox, yes. Public Services Committee Ms. Alutto, Committee Chair stated that the next meeting is on Monday, April 30 at 5 p.m. in Council Chambers. Central Ohio Transit Authority Form 6101 Ms. De Rosa stated that her first meeting as Dublin representative to the COTA Board will be on Wednesday, April 25. Dublin Community Foundation Vice Mayor Amorose Groomes, Council representative to the Board stated that the TEDx Innovation Drive group is one of the recipients of this grant cycle. She will report at a later date regarding other applications funded by this group. Dublin Friendship Association Ms. Alutto, Council representative stated that she and Ms. Richison met with staff from the Columbus Sister Cities International and have started discussion about ways to collaborate on both small events and a potential trip. Columbus Sister Cities is very interested in working with Dublin on a potential trip to India in 2019. She will bring updates as they are available. Mid -Ohio Regional Planning Commission (MORPC) Vice Mayor Amorose Groomes, Council representative to MORPC reported that: 1. The Board meeting was last week, and she was appointed to the Executive Committee. It will be good for Dublin to have representation in this committee. 2. The State of the Region annual luncheon meeting was well attended and very informative. 3. Through the Columbus202O organization, MORPC is offering electric vehicle test drives. She and Mr. McDaniel are investigating how some of those might be incorporated in Dublin. The program brings in a variety of electric vehicles and allows people to test drive them. It is not a sales tool, but offers an opportunity to talk about the environmental impacts of those cars. They are looking to identify a date for this to occur in Dublin. US 33 Innovation Corridor Group Ms. De Rosa, Council representative along with Ms. Fox reported that they both attended the meeting last Friday, together with several members of Dublin staff. It was a fantastic meeting, offering the opportunity to hear a presentation from Matt Smith, a recently hired project manager from Michael Baker International. He provided an overview of the 33 SMART corridor and what it means to Dublin and all of the partners along the corridor. This presentation was incredibly well done. He took the many activities that are part of the grant agreement and began to put some shape around them. At some point in the future, it would be great to bring him to Council to present. The group then had an opportunity to discuss what this means for development along that corridor, and many of the entities' shared interests. It was an excellent discussion. It is exciting to see this move from the planning phase into the projects and action base. Staff can determine at what point it makes sense to bring Mr. Smith in as a speaker. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held Dublin Arts Council April 23, 2018 Page 11 Form 6101 Mr. Reiner, Council representative to the Board: 1. Reminded everyone that Friday, May 4 is the Dublin Arts Council Garden Party from 6:30-9:30 p.m. at OCLC. This is the major fundraiser for the DAC each year and features 17 food suppliers. 2. Reported that the DAC is working on their kitchen at the headquarters to meet the standards necessary to expand their ability to host fundraisers. Dublin Board of Education liaison Ms. Alutto, Council liaison to the Board, reported that Dr. Hoadley gave an update on the Emerald Campus and projected student growth at the last meeting. The master plan process, as it relates to future schools, was also discussed. She will raise the school resource officer question at the next meeting. Washington Township Mayor Peterson stated that he had an opportunity to catch up with Eric Richter (Township Administrator) last week at the Hidaka luncheon. He expressed that Washington Township is fortunate to have Mr. Richter on staff and he looks forward to what can be accomplished together. COUNCIL ROUNDTABLE Ms. Fox: 1. Shared that she joined Dublin Bridges steering committee as an ex officio member. This organization has done amazing work in the short time they have existed; for example, they experienced over $25,000 in gift giving in one quarter and they anticipate $100,000 of charitable donations by the end of 2018. She will bring more information about this group to Council. Mayor Peterson added that the City Manager has authorized the use of the DCRC for drop off. Washington Township also has space available to drop off items. 2. Stated that she has received several comments about the condition of the properties at the end of Monterey. She is aware that staff is working on this issue, but requested review of the Property Maintenance Code to determine if it needs to be strengthened. She asked for follow-up on this issue. 3. Also requested a follow-up discussion with Council regarding Historic District review policy. She has heard from District residents that there are a lot of cases being heard at the Architectural Review Board (ARB) yet the ARB minutes are not being posted to the city's website. It has been difficult to obtain information about cases unless one attends the meetings. Mr. McDaniel stated he would check on the status of posting of ARB minutes on the website. 4. Inquired about an update regarding a portion of the Dublin Road bikepath that has been closed for some time. Mr. Hammersmith stated that the City of Columbus is making improvements to a shaft for the interceptor sewer. He will follow-up regarding the status of that project. Ms. De Rosa: 1. Shared that she and Vice Mayor Amorose Groomes attended the Community Champion Awards on Saturday, April 21. They helped to recognize 199 champions, most of whom were students and some staff who have served their community through projects they have completed. She congratulated the award recipients again and expressed appreciation for being able to participate. 2. Stated that she reached out to Mr. McDaniel and Ms. Readler regarding several comments she has received about panhandling. She asked the Law Director to share information with Council about the City's practices and policies. It is an ongoing issue that is increasing with the warmer temperatures. She is interested in knowing if anything additional can be done to address the issue. Ms. Readler stated that panhandling is a form of communication that is protected by the First Amendment, so the City is limited in the regulations that can be adopted to govern that. Safety issues or independent charges can be explored by the Police, but education has been the focus of tools used to date. The City has provided resource cards that can RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - nAYTON, Ot{TO Held_ Dublin City Council April 23, 2018 Meeting Form 6101 Page 12 be given to panhandlers to encourage them to seek out available community assistance. She added that the City of Columbus has taken the view that they cannot enforce any of their panhandling ordinances due to federal case law. Mr. Keenan stated that he read on Nextdoor that one can print the resource cards at home and dive those to panhandlers instead of money. He also believes that the panhandling behavior is distracting to patrons of local businesses. Vice Mayor Amorose Groomes asked whether or not the City has the ability to regulate this in a park setting. Ms. Readler responded that there is more latitude with parks than with a right-of-way, but the City is limited in its actions, based on federal case law. Mr. McDaniel stated that staff did anticipate more activity with nicer weather. The resource card campaign was launched so the Police department, as they interacted with panhandlers, could give them information about available resources. The more resource cards in the community the better, as it serves to educate the public at large. The City of Columbus had a good cross section of the community in their recent forum. Mayor Peterson stated that everyone's frustration is similar. This is a compassionate community, but panhandlers are not seeking help -- they want money. Educating the community will help. Vice Mayor Amorose Groomes stated that she heard a compelling story from one of our Police officers. A panhandler went around to the back of a huilding, purchased opioids with the proceeds of their panhandling and overdosed. To whatever extent that story can be shared it would be helpful to spread the message that there are resources that help and resources that hurt - giving money can be hurtful. Mr. Keenan stated that it is important to investigate further the educational components that could be provided. Ms. Fox stated that the panhandling issue is on the Public Services Committee agenda on Monday. She is interested in hearing how other cities are handling this issue. She supports the idea of a focus group. Mr. McDaniel stated that there is some confusion between this and homelessness. He stated that Dublin could be -the lead community in the dialogue and raise awareness. Mayor Peterson added that the social service agencies and experts advise not to give the panhandlers money. Ms. Fox stated that it is important to send the message that Dublin wants to stop panhandling, but that the City is also looking for ways to help on the other side. Mr. Reiner stated that: there are safety concerns also. Ms. De Rosa confirmed that the City Manager will bring more information back on this topic. Ms. Alutto stated that the Public Services Committee will have this topic on their agenda for discussion on Monday, April 30. Mr. Reiner invited everyone to participate in the initiative of redesigning the City's flag. July 8 is the deadline established for submissions. There will be three judges with backgrounds in this type of artwork. In response to Ms. Alutto's question about how people can become involved, Mr. Reiner stated that information will be in the newspaper and in a news release from -the City. Mr. Keenan: 1. Asked for information about the Verizon building and the property tax valuation given the Schools' use of it. Mr. McDaniel stated that the Schools will use the entire building, with the top floor housing administrative employees, not students. 2. Noted that he took a video of the street sweeper as it appeared to be throwing more dust than picking it up. Ms. O'Callaghan asked that he send the video to her so that she could investigate. 3. Thanked Mr. Earman for his help regarding the trees being removed. Ms. Alutto inquired about the operation of this year's Household Hazardous Waste collection. Mr. McDaniel stated that operationally, everything went very well. There were no problems with accommodating all who attended the event. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April 23, 2018 Page 13 Form 6101 Vice Mayor Amorose Groomes: 1. Stated that she had the pleasure of swearing in the two new CSAC members on April 10. They are very excited and ready to begin their service. -- 2. Attended the Dublin Convention and Visitors Bureau Board meeting this month and it was a great insight into the Memorial Tournament this year. 3. Attended the East Dublin Civic Association meeting and she thanked Mr. Earman for his follow up on the Thaddeus Kosciuszko Park. 4. Gave the welcome on behalf of Council at the spring neighborhood association leadership meeting. She thanked those who serve on their neighborhood associations boards. 5. Acknowledged upcoming birthdays later this week for Mayor Peterson and Council Member Fox! Happy Birthday to both! Mayor Peterson: 1. Stated that the National Prescription Drug Take Back Day will be held on Saturday at the Justice Center between 10:00 a.m. — 2:00 p.m. 2. Thanked Ms. Mumma for her excellent presentation earlier tonight. 3. Shared that the Hidaka annual Cherry Blossom luncheon was once again a stellar production and tk Joked the Hidakas for their warm hospitality. Clerk of Council