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HomeMy WebLinkAbout11/18/2002 'Cl._' '-_'.'.;JL.JI.":'" :"''''l:<,'l'-Hdll.-:f:t:/ l-t1'TJ1l'1~1f:'n"I\UC::.1 ~lih'H:-L IIF-iUIf;:i'j!jibt!I.I.: I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC" FORM NO 10148 November 18, 2002 Held 20 Mayor McCash called the Dublin CitY Council meeting of November 18, 2002 to order at 7:00 p.m. at the Dublin Justice Center. Ms. Chinnici-Zuercher led the Pledge of Allegiance. - Roll Call I Council members present were: Mayor McCash,Vice Mayor Boring, Ms. Chinnici- Zuercher, Mr. Lecklider, Ms. Salay, and Mr. Kranstuber. Mr. Reiner arrived at 7:10 p.m. Staff members present were: Ms. Brautigaum, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Mr. McDaniel, Mr. Harding, Mr. Husenitza, Mr. Colby, Mr. Gunderman, Ms. Crandall, Chief Epperson and Mr. Hahn. Approval of Minutes of November 4, 2002 Reaular Meetina Ms. Salay moved approval. Mr. Lecklider seconded the motion. Vote on the motion: Mayor McCash, yes; Mrs. Boring, yes; Mr. Kranstuber, abstain; Mr. Lecklider, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes. Correspondence The Clerk reported that no correspondence requiring Council action has been received. SPECIAL PRESENTATIONS Oath of Office - Michael Epperson. Chief of Police Mayor McCash administered the Oath.of Office to newly appointed Chief of Police, Michael Epperson. Chief Epperson acknowledged the support of Council, the City Manager, City employees, the community and his family, and stated that he is privileged to be able to continue to serve the City of Dublin in the capacity of Chief of Police. He - introduced his wife, Sandy, and twin sons. 911 Hero Awards Chief Epperson noted that this award program is designed to recognize young citizens who properly use the 9-1-1 emergency phone system in an emergency situation. Isabel Gaitan is the recipient of tonight's award. Chris Burkhart, Dispatcher stated that Isabel Gaitan called 9-1-1 on August 5, 2002 when her mother had become ill and disoriented due to a fall. Her mother was successfully treated and released from the hospital. Isabel remained calm and was able to respond to all of the questions of the dispatcher, which ensured a good outcome. Mayor McCash presented the award to Isabel Gaitan. Ms. Gaitan thanked the emergency personnel for their prompt response to their situation. Dedication of World Trade Center Coins - Dublin Division of Police and Washinqton Township Fire Department Mayor McCash asked Chief Woo, Washington Township Fire Department and Chief Epperson to come forward to accept the coins on behalf of the safety forces. Mayor McCash read a proclamation regarding the donation of the coins, found in the rubble at Ground Zero, which were purchased by a Dublin resident who wishes to remain anonymous. The resident has donated the coins to the City's safety forces. Chief Epperson and Chief Woo expressed their gratitude to the citizen for this remembrance of the tragic events of September 11. ~ Proclamation for Judy Beal, Certified Municipal Clerk Mayor McCash read a proclamation recognizing Judy Beal, Assistant Clerk of Council upon her designation as a Certified Municipal Clerk by the International Institute of Municipal Clerks. CITIZEN COMMENTS Wallace Maurer. 7451 Dublin Road stated that a recent hospitalization has precluded him from completing a precise piece of research, and therefore he will not proceed with comments tonight. He noted that he is not alone in this "battle" - he has powerful mentors who are with him, including the greatest philosopher of the 20th century, Yogi Berra, and an extremely skillful political strategist and Army General named Joshua who led the children of Israel through the desert. He will postpone his presentation until the next Council meeting. SPECIAL PRESENTATION i I I Iii i;i:,';",," I RECORD OFP~OCEEOINGS Minutes of Dublin City Council Meeting " ... R' I NO 1014. , .. November 18, 2002 Page 2 Held 20 " . Report reqardinq AEP 138KV Transmission Line Routing Mr. McDaniel stated that in Council's packet is a copy of tonight's presentation, a staff report, and Resolution 41-02 for Council's consideration following the presentation. He provided a brief orientation regarding distribution and transmission lines and a visual ~ tour of the proposed routes. He noted that there is a demonstrated need to upgrade the existing 69KV line to a 138KV line from the Davidson Road substation to the Emerald Parkway substation. The siting process is overseen by the Ohio Power Siting Board, This process is required to satisfy public need criteria, engineering requirements, environmental impact, and compatibility with existing land use. Council's objectives are as follows: assure that the City's power needs are met; assess the additional route design options; minimize electric telecommunication facility impacts; seek opportunities to bury electric lines in telecommunication facilities; work cooperatively with AEP for a solution regarding the 138 KV line for burial in construction of telecommunication facilities; and promote an agreed solution to the OPSB. The implied objective was to relocate the new transmission line out of the neighborhood area. He then provided an orientation to the various equipment identified in the options, including transmission lines, distributions lines and telecommunication lines. He showed slides indicating the lines as they currently exist from the Davidson substation to the Emerald Parkway substation. The original options proposed by AEP were: . An overhead route and upgrade of the existing route to a 138KV line from the Davidson substation, along Britton Road, up Hirth to Wilcox, as a skip-span construction; and . An overhead 138KV line, along 1-270 from the Davidson Road substation. The AEP budget was set within Option 1 at $6.5 million. ~ Following public information meetings, AEP returned with: . Option 1A - a counterproposalwhich uses the existing wood poles, reconfiguring them with the 138 KV on those existing poles, and a 600-foot skip span construction. They would bury distributionltelecoml1lunication lines, with the City's financial participation. Total cost of this option is estimated at $8.7 million, and with AEP's budget of $6.5 million, a shortfall of $2.2 million results. AEP believed thisproposal was responsivetothe residents'conserns. However, it is not staff's recommendation. He showed visuals of this configuration. Staff looked at some other options along the Wilcox Road route, including: . Option 1 B - a burial of a large portion of the line at a cost of $10.8 million, which results in a shortfall of $4.3 million. He pointed out that taking the transmission line underground at some point other than the substations requires a termination structure. Property is needed for this, and staff has discussed a termination structure in an area south of Hirth Road. There is a large area of multi-family development adjacent to this location, and the Hilliard/Columbus corporate limit is nearby. This area would likely be the backlot for what would eventually front Britton Parkway and would accommodate such a structure. . Option 1 C is overhead construction to a point south of Hirth Road, then burying telecommunication, electric distribution and transmission lines along all of the route through Dublin. This option is estimated to cost $14.9 million, leaving a shortfall of $8.4 million. "....- AEP's Option 2 is an 1-270 overhead route. Their initial cost for this option was . estimated as $9.7 million, which includes approximately $6 million in land acquisition. In discussion with property owners, however, it seems they were not receptive to the overhead line. Therefore, the required taking of land would result in a potentially higher cost. An option then considered was taking the line underground the entire length along 1-270 at a total cost of $15 million. If the land acquisition costs could be reduced, this would eliminate up to$6 million, with a resulting shortfall of $2.7 million. The City is now focused on Options 3 and 4. Both are hybrid approaches. . Option 3 includes taking line overhead up Britton Road to a point south of Hirth Road, installing a termination structure, then running transmission line only underground along Hirth, weston Tuttle Crossing, and then following the 1-270 fence line up to the Dublin substation. Total costis estimated at $12 million, and Ii - : . I 'II Ihl : " , ", '"-, ","", "", ,,' "-""",,,,,,""~"":-'-ln',m :~"} ': ",:".'~I:t:tW,l'},:jLJ';,!l:-"- r ~lliKJ,r:'It!~~*ki,t i,~i::!t,~,: Ii 'I 1 RECORD OF PROCEEOII"JGS Minutes of Dublin City Council Meeting 'ON C' 1 'If' 1014A <' , ;, " November 18, 2002 Page 3 Held 20 ". assuming AEP's budget of $6.5 million, with Duke-weeks contributing land valued at $3 million, the shortfall becomes $2.5 million. . Option 4 is similar, but the transmission line, would be taken underground west ~ on Tuttle Crossing and would follow Emerald Parkway. On paper, this option seems less costly than the 1-270 route. However, there are some unknowns related to right of way and easements in the Columbus portion of Emerald Parkway. Discussion has taken place with Duke-weeks, and they are amenable to considering donation of easements in this area as well. Total cost is estimated at $8 million, with a $1.9 million shortfall. The concern is whether the $1.9 estimate is adequate, and construction within the existing infrastructure and traffic situation could be difficult. Options 3 and 4 may also be conceivable in conjunction with the widening of Tuttle Crossing scheduled for next year. He pointed out that there is $5.75 million needed for substation improvements under any scenario. Staff's recommendation is for Option 3 or 4. with the shortfall to be split between AEP and the City. The resolution reflects the next steps necessary in this process, and indicates that the City will continue to work with AEP on options 3 and 4; that Council authorizes funding of 50 percent of the shortfall; recommends Council approve the resolution; the City Manager will then execute letters of intent and will continue to participate in the OPSB process. He noted that in the meantime, the City will continue to refine the estimates for Options 3 and 4, and choose the best alternative from both an engineering and a cost perspective. In regard to the 50 percent funding, the City would fund 50 percent of the shortfall, above or below the estimates. For AEP, this partial funding removes any argument of precedent ,--.. for them in future negotiations with other Cities. Staff will continue to monitor the desighs and estimated/actual costs through consultant Paul Blazer who has been retained by the City. Mr. McDaniel noted that there is potential for funding the City 's share of the project through existing TIF's. Ms. Grigsby stated that the City has consulted with bond counsel who advises that the City has the ability to fund the burial ofunderground~tilities through the two existing TIF's - Duke and Thomas/Kohler. Staff will meet with bond counsel tomorrow to discuss details, and will prepare amendments to the public improvements descriptions for the two existing TIF's for Council's consideration at their December 9 meeting. Mr. McDaniel thanked the AEP team who were open, responsive and creative in their approach; Duke Realty who has expressed a willingness to contribute the necessary easements for the options; and the resident groups for their patience throughout the process Mayor McCash asked in regard to option 3, if the property along the freeway is owned by Duke or by Sterling Commerce. Mr. McDaniel responded that it is under the control of Duke. He also met with ODOT and they indicated their willingness to cooperate in this process. Mrs. Boring noted that one of the two options considered by AEP had a cost of $9.7 million. Is AEP actually willing to contribute more than the $6.5 million being discussed ~ under the other scenarios? Mr. McDaniel responded that AEP is required to present two routes to the OPSB, and that is the only reason that the option of $9.7 million was proposed; it does not indicate that AEP is willing to fund it. They also looked at several other options which were all cost prohibitive. The OPSB would likely have supported the route which would require funding of $6.5 million. Ms. Chinnici-Zuercher thanked Mr. McDaniel for his hard work, and acknowledged the efforts of the residents and Duke-weeks. In regard to the funding, specifically, the 50 percent above or below the estimates - she is concerned with this unknown. She would feel more comfortable with a more definitive parameter, i.e., that any amount above a certain level would require Council's review. Mr. McDaniel responded that he intends to do so. He hopes to have more refined numbers at the time the future legislation is brought to Council. ! I I II! '1"1 T I I , u " ",,:v """""'~"<-'lc"''''":~-:lr:JfJJ'n1':' "n!1lq':JlJlt,'i~:j!1:4M:lNI:-}'fl\::i~ijl(-d i~W t I, i RECORD OF.PROCEEOIf'JGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK.INC,. FORM NO, 10148 November 18, 2002 Page 4 Held 20 . Ms. Chinnici-Zuercher stated that what is being requested tonight then is Council's concurrence with continuing the dialogue in order to move toward formalizing all of this in the agreements. Mr. McDaniel agreed. ~ Mr. Reiner stated that Mr. McDaniel has done a great job of negotiation. This is a real positive turnaround of a potentially negative situation for the City. Mr. Kranstuber agreed. How does this affect moving the local distribution lines that currently exist in the area? Mr. McDaniel responded that moving the transmission lines over to Emerald Parkway or to 1-270 will have no impact on the existing distribution lines in the neighborhood. He does have a quote for removing them. AEP is proposing that the 69KV lines be maintained and folded into their distribution system. But there is no guarantee that they will be removed in the future, even if not needed. More discussion will follow on this matter. AEP's letter did include the caveat that the 69KV line remain in place. This is a matter which staff will need to continue to work on. Mr. Kranstuber stated that staff should continue to pursue removal of the 69KV lines during this negotiation process. Ms. Chinnici-Zuercher asked who will pay the cost of the $5.75 million substation improvements. Mr. McDaniel stated that this is AEP'sresponsibility. Mr. Reiner asked about the telecommunication lines on these poles and how they would be handled. Is there an agreement in place between them and AEP? Mr. McDaniel stated that there are pole attachment agreements between the phone ~ company and AEP. He has investigated the extension of DubLink into the residential area. In the legal process, staff is trying to determine if this is possible through the new right-of-way legislation. The goal would be to clean up the line clutter in the city in keeping with aesthetic standards. Mrs. Boring asked for more details on the tax increment financing - would this extend the repayment periods? Ms. Grigsby stated that the Duke TIF will expire soon and there is an ability to extend it- staff would likely recommend extending it by 6-8 years. The Thomas/Kohler TIF will likely run the maximum payback under any scenario. Mrs. Boring stated that the expectation was that some of the TIF's would be repaid earlier than estimated at the outset. Ms. Grigsby noted that this is generally true. The Duke TIF is currently a straight TIF which was enacted in 1995. The legislation would extend it as a non-school TIF so that the district would not lose tax revenue. Ms. Salay stated that her understanding from the presentation is that the $2.5 million shortfall is a fairly solid number, but the $f.9million figure is subject to revision. Mr. McDaniel responded that these are estimates, but he is hopeful that $2.5 million is the maximum shortfall. Ms. Salay noted that eliminating the 69KV lines is another goal of the southwest neighborhoods. As the line comes out of the ground with the transition structure, would it be possible for the lines in the Old DublinWoods area on the Hilliard side to be on shorter - poles? Mr. McDaniel responded that he is hopeful that this will be considered as well in this process. Ms. Salay asked if Options 3 and 4 are the options to be presented to OPSB. The residents would feel more comfortable knowing this is the goal. Mr. McDaniel stated that he does not have a commitment from AEP at this point, but he is hopeful that Options 3 and 4 are in fact the options presented to the OPSB. Ms. Salay stated that on Thursday, she met with Mr. McDaniel, the neighborhood representatives, the attorney representing the neighborhoods, and Greg Dunn from Schottenstein, Zox and Dunn. She thanked staff for taking the time to do so. The legal counsel for the residents advised that it is important for the City to monitor the ! I I II .1/ . "r,""",;'. Ii. I ii'''' .-.~..". '~"""""." '. ,~,." ". ""'''''''''P+'*''!tI':'~' 1J. I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting pAYTON LEGAL BLANK, INC" FORM NO 1 0148 November 18, 2002 Page 5 Held 20 "'" .' '.' ...... construction estimates and to ensure that someone other than AEP constructs this project. The price will decrease if it is bid competitively which will benefit the community, Mr. McDaniel stated that AEP indicated their receptiveness to the City's monitoring of the ~. design and estimates for the project. Mr. Lecklider complimented Mr, McDaniel and City staff for their hard work on this issue, He also recognized Duke-weeks commitment and AEP's cooperation in this effort. Lastly, he commended the residents for their organized efforts to date. INTRODUCTION/PUBLIC HEARING"~ RESC>COfioN Resolution 41-02 Concerning the Placement of Electric Transmission Lines in the City of Dublin. Ms. Salay introduced the resolution. Ms. Brautigam noted that there were a few minor revisions made to the draft prior to introduction tonight. These were made at the suggestion of legal counsel. Mayor McCash invited public testimony. Wallace Maurer, 7451 Dublin Road stated that he has two questions relating to the presentation on the AEP 138KV line. First, are any of these options conceived to be the fundamental wiring structure to supply power to the city as it exists now, or are they the fundamental structure which will also provide power to the city once it reaches its geographical limits? Mr. McDaniel stated that the need is projected for both current and future growth. The substation on Emerald Parkway serves predominantly Dublin, but does serve areas outside of Dublin as well. Currently, AEP has rerouted power from other substations to supplement power for the area. ~ Mr. Maurer asked what the economic phrase "shortfall" means in this context? Mr. McDaniel responded that it is the difference between the cost of the proposed option, less the budget of $6.5 million established previouslyby AEP. Reed Gerberick, representinq Neiqhbors for Responsible Powerline Placement encouraged Council to adopt Options 3 and 4 as preferred alternatives for the powerline upgrade. They would feel more comfortable if these are the two options on the table at the Ohio Power Siting Board. They believe these options will address the three areas of concern - aesthetic standards, property values, and safety issues - as presented to Council on October 7. They also believe it is critical to remove the 69KV lines from the existing structure if possible. Ideally, they would like to have all of the lines buried at some future point, and if the 69KV lines remain in place, that will be more difficult to ensure. He thanked Council for their leadership in working with the various entities to propose a compromise. He thanked Don Hunter and Duke-weeks for their outstanding display of corporate sensitivity toward community standards. They also acknowledged the work of the City Manager, the Service Director, the Law Director and City staff in this process and their efforts in communicating with the residents. They encouraged Council to move forward by adopting Resolution 41-02. Ms. Salay thanked everyone involved in the process and commended them for their efforts to protect the health, safety, quality of life and property values in their neighborhoods. Individual citizens and citizen groups can really make a difference, as exemplified by this effort. ~ Ms. Chinnici-Zuercher noted that she is very supportive of the resolution as presented tonight. How will this project be accommodated within the City budget? Ms. Grigsby stated that the mechanism for funding will be through the modification of current tax increment financing districts. Ms. Chinnici-Zuercher asked for confirmation that the funding priorities for other projects will not be affected by this endeavor. Ms. Grigsby stated that this is correct. Mrs. Boring pointed out that although a method of financing has been identified, the City is directing this revenue toward the power line burial project. Ms. Grigsby responded that by burying ,the utility lines, the project will benefit the property owners along Emerald Parkway or 1-270 within these TIF districts, and therefore the TIF monies can be used. ! I I Ill. .!ifH'!H!! ! I" I !i,:I'\" '!"F'lnrr~",n:~"H~im<"n i '1IIH!lili:JiJfi\t1fli:i ffliHhl'-iIiH~iH!,t"nliitJk r '. "I RECORD l'5FPROC'EEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC,. FORM NO 10148 November 18, 2002 Page 6 Held 20 "'" , Ms. Chinnici-Zuercher stated that this is a critical factorin the City's ability to undertake this project. In other parts of Dublin where there is not the same type of commercial tax base and TIF district in place, the project would not be possible. It is important to - emphasize this in conjunction with future legislation. Ms. Brautigam stated that staff will bring legislation forward on December 9 regarding modification of the existing TIF's, and this will be noted. Mayor McCash added that in this case, AEP has a need to upgrade their facilities, and so an opportunity is available to the City. This matter was not initiated by the City. The situation is different from other areas of the City where there may also be a desire to bury power lines. Ms. Salay stated that all of the AEP literature indicates that the need for this upgrade is prompted by the business growth along 1-270 and the anticipated future growth in Dublin along 1-270. Vote on the Resolution: Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 132-02 Authorizing the Purchase of a 3.847 Acre Parcel Located at 5715 Avery Road and a 1.0 Acre Parcel Located at 6274 Shamrock Lane from the Shamrock Lane Development Company for the Purpose of Acquiring Additional Parkland, and Declaring an Emergency. -- Ms. Brautigam stated that staff is available to respond to any further questions from Council. Mrs. Boring noted that she has been reviewing land acquisition priorities, and sees a need for maintaining natural areas such as hardwood forests. She is concerned that funds are becoming more limited and that hardwood forest areas may be converted into housing if they are not acquired quickly. In view of that, she will vote against the ordinance proposed tonight. Mr. Kranstuber moved for emergency passage. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, y~s; tv1L Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, no; Mayor McCash, yes. Vote on the Ordinance: Mr. Lecklider, yes; Mr. Kranstuber, yes; Mrs. Boring, no; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Ms. Salay, yes. INTRODUCTION/FIRST READING - ORDINANCES Ordinance 133-02 Adopting the Annual Operating Bud~et for 2003. Ms. Salay introduced the ordinance. Ms. Brautigam noted that budget workshops are scheduled on Wednesday, November 20 and Monday, November 25. The public hearing is scheduled for Monday, December 9. Mayor McCash asked about the additional information provided to Council tonight for budget consideration. Ms. Brautigam stated that a proposal regarding sponsorship of the Wendy's Championship for Children was received by staff on Friday . This item was not included in ,...-- the proposed operating budget, and staff has not reviewed the information in order to make a recommendation to Council. She suggested it be discussed during the operating budget workshops. Ms. Chinnici-Zuercher stated that these workshops are structured as a Finance Committee of the Whole meeting, and she assumes that staff will make a recommendation to Council during the budget hearings. Ms. Brautigam stated that Ms. Puskarcik isout of the City afthis time, and staff will be prepared to make recommendation regarding the sponsorship during the budget workshops. There will be a second reading/public hearing on December 9, following the budget workshops on November 20 and 25. Ordinance 134-02 Accepting the Lowest/Best Bid for the Coffman Park Restrooms Project. I I II :lid:l: :Iil!!; "''''''''''''''', i , I ! RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 .. November 18, 2002 Page 7 Held 20 .. Mr. Kranstuber introduced the ordinance. Mayor McCash asked for confirmation that this will be built on the site of the existing restrooms. Ms. Brautigam confirmed this. - Mayor McCash stated that he assumes this will be reviewed by P&Z. Ms. Brautigam agreed, as this is located within a PUD. Staff is hopeful the process will be streamlined at Planning Commission. There will be a second reading/public hearing on December 9. Ordinance 135-02 Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31,2002. Ms. Salay introduced the ordinance. Ms. Salay noted that a portion of this is related to a settlement for a time delay on a project. Is there a plan in place to help avoid these situations in the future? Ms. Grigsby stated that in this case, the timeline for the improvement was set in conjunction with an economic development agreement, and there were unanticipated delays in completion. Ms. Salay moved to dispense with the public hearing. Mr. Kranstuber seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes. Vote on the Ordinance: Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes. Ordinance 136-02 Amending Chapter 98 (Right-of-Way Management) of the Dublin Codified - Ordinances, and Declaring an Emergency. Ms. Salay introduced the ordinance. Ms. Brautigam stated that the Law Dir~ctbr has requested approval of this ordinance in order to clarify some Code provisions. . He is available to respond to questions. Mr. Lecklider moved to dispense with the public hearing and treat this as emergency legislation. Ms. Salay seconded the motion. Vote on the motion: Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Ms. Salay, yes. Vote on the Ordinance: Ms. Salay, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mrs. Boring, yes. OTHER Final Plat - Wyandotte Woods Section2,. Phase 2 Mr. Gunderman stated that Section 2, Phase 1 was approved about a year ago. The entire Section 2 was approved by P&Zon April 19,2001. . This area has 26 lots with 6.77 acres of open space dedication. P&Z recommended approval with 18 conditions, some of which were related to Phase 1. Ms. Salay moved approval of the final plat with the conditions appended by P&Z. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms. Salay, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes. Adoption of 2003 Meetinq Schedule - Mayor McCash stated that a proposed meeting schedule was forwarded to Council a couple of weeks ago. He asked for comments or modifications. Mrs. Boring suggested eliminating the meeting on the Monday following the Irish Festival. Mr. Lecklider suggested that some consideration should be given to moving the meeting of Monday, June 2 - the day after the Memorial Tournament. Following discussion, the June meetings were moved to June 9 and June 23, and the August 4 meeting was eliminated. Discussion followed about the dates for CIP workshops, and the consensus of Council was to schedule these on Wednesday, July 2 and Wednesday, July 9. Mrs. Boring suggested having one meeting in December on the 15th, and eliminating the December 1st meeting. An emergency meeting can be called if there is a need to do so. It was the consensus of Council to schedule one meeting in December on the 15th. Mr. Lecklider suggested that Council consider adjusting the meeting of Monday, April 7, as it follows the Dublin Schools spring break. i I I II .Ii ! I ,.".,,-, """"--.FI ~"~;',Fl':1'i~)l:t,.~!tI -dt .-; - ~H'mJ\I'yn-iif,I:II'1Hj/llirI-'Lf~'-:~IVi- 'i:Jif!-:l Ii I; .. I RECORD. OF PROCEE'J51NGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC, FORM NO, 10148 November 18, 2002 Page 8 Held 20 Following discussion of the considerations, Council eJected to meet on Monday, April 7. Mr. Kranstuber moved approval of the modified schedule. Mr. Lecklider seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici- ~ Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. STAFF COMMENTS Ms. Brautigam stated that two items were forwarded to Council: (1) the project status of the Historic Dublin Stormwater Improvements, Phase I; and (2) the 2002 Street Maintenance Program Project Completion Report. Staff is available to respond to questions. Ms. Salay noted that staff has worked very diligently with the residents of S. Riverview Street on slight modifications of the stormwater plan to meet their needs. She asked if revised plans could be provided to the residents for review to increase their comfort level. Mr. Hammersmith stated that staff intends to have a follow-up meeting with them. He now has more complete drawings and can schedule a meeting to obtain their feedback. This will be scheduled prior to the first of the year. Ms. Chinnici-Zuercher asked that the other Council Members be notified of the meeting date as well. COUNCIL COMMITTEE REPORTS/COUNCIL ROUND TABLe Ms. Chinnici-Zuercher: 1. Asked about the card mailed regarding speed education. Has there been any feedback received from residents of the Wyndham Village area? Chief Epperson responded that he has had one call to date, and it was positive in nature. The card was likely delivered on Friday or Saturday, so staff may yet receive more feedback. ---- Ms. Chinnici-Zuercher asked about the priorities for neighborhoods targeted for a postcard education campaign. Chief Epperson responded that data is being gathered which will help them to prioritize and tailor the program to individual neighborhoods. The surveys are in process. Ms. Chinnici-Zuercher asked that Council be apprised of the locations where surveys are underway. Chief Epperson added that speed surveys are underway on Dublinshire Drive and Sells Mill Drive at this time. 2. Asked about the Adventure Book and teacher's manual prepared for Dublin Schools by the Community Rel(3tions division. She is curious about the costs to the City of producing these curriculum materials, and the school's participation in such costs. Who conducts the teacher training in order to implement this curriculum, and what is the evaluation mechanism built into the utilization of this product? Ms. Brautigam responded that she will check with Ms. Puskarcik on this and report back. Mrs. Boring congratulated Judy Beal on her professional certification and acknowledged the Clerk of Council's efforts in mentoring Council's support staff. Ms. Salav: 1. Congratulated Chief Epperson on his appointment, andtohgratulated Ms. Beal on her certification. 2. Congratulated staff upon the receipt of additional awards for the Dublin Irish Festival. - 3. Asked if road closing notifications are sent to the Dublin City Schools. Apparently, some bus drivers were not aware of the Muirfield Drive/Glick Road closings and re-openings. Mr. Hammersmith stated that notification.is.provided to the Dublin Schools by Community Relations, but he is not cert.ain how these are distributed within the District. 4. Noted that a somewhat positive article was included in today's Columbus Dispatch regarding the well situation in southwest Dublin. The article focused on the township trustees meeting with the residents. This meeting was also attended by Dublin staff. Mr. Lecklider thanked Chief Epperson for his efforts regarding reduction of speeding on Tullymore Drive and in other areas of the City. The card was well done, and he is hopeful it will help to resolve the problem. RECORD OFP~OCEEOIf'JGS Minutes of Dublin City Council Meeting ; . 0" ....,; ....., ... ...... November 18, 2002 Page 9 Held 20 ....; .' Report from Public Services Committ~e re Meetinq of 11/6/02 Mr. Lecklider, Chair, reported that the Committee met to consider the petition of Cara Court/Cara Road residents for water service. Committee Members Boring and Reiner were also present, as was Council M~mber Salay... After an extensive staff report, -., discussion by the Committee, and puolic testimony, this matter was tabled pending receipt of a policy recommendation regarding future water/sewer line extensions from the Community Services Advisory Commission. While the residents in attendance were likely not pleased with this recommendation, the Committee was satisfied that the City has made every effort to restore the water supply to the conditions which existed prior to the golf course/park watering, that any issues regarding well contamination were not the fault of the City, and that there is every reason to believe there will not be interruption of water supply next year, based on the lower level of watering anticipated. The Committee did not believe it necessary to advance any effort to provide water service prior to the development of the Community Services Advisory Commission's recommendation. Mr. Reiner noted that the minutes of the meeting summarize the discussion very well. The City has done its part to resolve the situation, and the water use by the golf course next year is anticipated to be 30 percent less than this year. In addition, staff notified the Committee that there is the potential of development south of this area which could bring water and sewer lines to the area without cost to the City. Mr. Kranstuber stated that he believes that this area should be a top priority in being taken care of due to the City's responsibility for the problem. In reading the coverage in the paper, there seemed to be much frustration on the residents' part regarding the lengthy process they have undergone, both at Council and at the advisory committee level. The residents merely want an answer to their request. - Ms. Brautigam agreed that there was a sense of frustration among the residents. The Indian Run residents have voiced similar concerns about the length of time they have waited for an answer, only to have the matter referred to the advisory commission. Ms. Salay stated that she attended the Community Services Advisory Commission meeting, and they are wrestling with the issues. It should be clarified that when the recommendation is brought to Council from CSAC, it will be Council's decision to adopt it, not to adopt it, or to modify it. The residents should be made aware of this. Mr. Kranstuber stated that in any case, Council will need to consider the CSAC recommendation in terms of the budget implications for the City. Ms. Chinnici-Zuercher pointed out that she voiced these concerns at the time it was referred to CSAC. The frustration of the residents is due to the fact that Council did not make the decision four months ago, but chose to refer the matter to CSAC. In addition, Council did not provide guidance to CSAC for their deliberation. CSAC is now charged with making a recommendation while under pressure from the residents who have been affected by the situation. These kinds of pOlicies should be developed when there is not a pending situation. There is a public policy issue related to the role of government in providing such services, and there are cost issues related to providing the services. Mrs. Boring noted that she doesn't view this any differently than other groups which have been given similar assignments by Council. It was appropriate to assign such a policy - development to them for Council's review. Mr. Kranstuber pointed out that there is no Council representation on this group. Mrs. Boring stated that for her, Council representation does not translate to later "rubber stamping" by the rest of Council. Mr. Kranstuber stated that the citizens came to Council and were then sent to an advisory group. This matter will ultimately be decided by Council, so the process has led to much frustration. Ms. Chinnici-Zuercher stated that volunteers on an advisory commission should not be subject to such pressures from the citizenry. They would prefer to have the assignment when those pressures do not exist. Developing a recommendation in that circumstance is preferable. I I Ill."" I i 'r'~,'.'~H,p'.I!n"W'",,"F;m~~l'01flfTf!fjlfl"'>jj""~f*'ll'U~:'f!It'!;Eilhj~'lt-:J':IF':ili.H,'j:.1iti!t+ lih' I RECORD OF PROCEEDIf'JGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO, 10148 November 18, 2002 Page 10 Held 20 Mrs. Boring stated that Council has previously referred issues such as traffic calming and the skate park to Commissions for their recommendation. If Council wants to develop the policies, more meetings and discussion must be scheduled for this purpose. - Mr. Lecklider stated that all points are well taken. His understanding is that Council was addressing these types of issues on an ad hoc basis. He thought the purpose of referral to CSAC was to develop a policy so that these matters could be dealt with consistently and so that they could be prioritized. Council will have ownership of whatever policy is ultimately adopted. In terms of guidance to CSAC, he believes that staff has provided that information and has been working with the Commission. Ms. Brautigam agreed, noting that the history of these issues has been provided to the Commission, along with staff reports regarding the policy issues of extension of water and sewer lines and rates. Ms. Chinnici-Zuercher stated that she did not disagree with referring this issue to the Commission. The issue was with the timing. The policy should have been referred to CSAC at the time the legislation was approved extending water and sewer lines at City cost to some areas. A policy would then have been in place when later petitions were brought to Council. This problem resulted from a crisis situation with the wells in the southwest. It is important to plan ahead by having the dialogue prior to a crisis situation. Mr. Lecklider pointed out that the Committee learned at the meeting of a potential development to the south which may bring water lines to the area. Under the circumstances, it seemed prudent to table the request. Mayor McCash moved to adjourn to executive session at 9:20 p.m. for the discussion of land acquisition and legal matters. He noted that the meeting will be reconvened only to --- formally adjourn. Ms. Salay seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. ~ Mayor - Presiding Officer ~ C!- ~-" Clerk of Council ~