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HomeMy WebLinkAbout03-19-2018 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Form 6101 Held CALL TO ORDER March 19, 2018 Mayor Peterson called the Monday, March 19, 2018 Regular Meeting of Dublin City Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa, Ms. Fox, Mr. Keenan and Mr. Reiner. Staff members present were Ms. Crandall, Mr. Boggs, Ms. Mumma, Ms. Goss, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Earman, Ms. Husak, Ms. LeRoy, Mr. Kridler, Ms. Martin, Mr. Krawetzki, Ms. Burness, Ms. Richison and Mr. Plouck. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. SPECIAL RECOGNITION/ PRESENTATIONS • Mike Schadek, City of Columbus Mayor Peterson welcomed Mr. Schadek. Mr. Schadek stated that as a former "recovering" City Council member [City of Upper Arlington], he appreciates Council's service to Dublin and the region. He now works with Mayor Ginther. His job function is to find ways to collaborate and cooperate with their suburban partners. Mayor Ginther believes what is good for Dublin is ultimately good for Columbus, and vice versa; the stronger Dublin is, the stronger the region. They have had great experiences over these past two years, and he looks forward to working with Dublin in the future. He encourages Council to contact him if they ever have any issues to discuss or if there is a way in which he can be helpful. Mayor Peterson stated that he can vouch for the fact that Mr. Schadek's offer is sincere. He and Mr. McDaniel met with Mayor Ginther and Mr. Schadek at City Hall shortly after Mayor Ginther's election and discussed common issues. Dublin City Council appreciates his offer, and if there is any way in which Dublin City Council can be of assistance, please contact us. • Dublin Arts Council (DAC) Quarterly Update - David Guion, Executive Director Mr. Guion introduced DAC Board and staff members: Jack Pigman, Janet Cooper, Claudia Plumley, Kay Yamakawa and Brian Fowler. Mr. Guion stated that he deeply appreciates City Council and City staff's support of their program. Tonight's presentation highlights eight key trends in the arts today, which demonstrate that Dublin is leading the way with programming and community development initiatives that provide best in class cultural experiences for those who live, work, play and learn in Dublin. On behalf of the Dublin Arts Council Board and staff, he thanks City Council for its continued investment in the arts and culture in this community. With their foresight and support, DAC has been able to add recognition for Dublin as an arts leader to its growing global reputation as a world-class community. DAC celebrates its 35th anniversary this year, and they are committed to their mission, which is to engage the community, create creativity and foster life-long learning through the arts. DAC is at the forefront of U.S. arts and cultural trends; Dublin truly demonstrates leadership and maintains relevance in the cultural arena. Richard Florida, American urban studies theorist named Dublin, Ohio as one of the top 20 creative class cities in the U.S., the only city not on the east or west coasts. This is due to the artists, designers, companies such as FUSE, OCLC, ROTO, and all the creative class businesses that call Dublin home. He reviewed the following trends in the industry, which are evidenced in their program: • Trend 1: Use of technology to engage and measure. (Pokemon Go, Culture Now, Geocaching, Cell tour and Riverboxes). • Trend 2: Community Artmaking. (Tunnel murals, Yarn over Dublin, Volunteerism — B.R.E.A.D. Festival and Feather Point). • Trend 3: Equity and Inclusion. (B.R.E.A.D. Festival) RECORD OF PROCEEDINGS Minutes of Dublin Ci#y Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 19, 2018 Page 2 Form 6101 • Trend 4: The Participatory Museum (video feedback booth, augmented reality, mapping/post-its, apps (reimagine your own artwork — 2018)) • Trend 5: Multifaceted Experiences. (Sundays at Scioto). • Trend 6: Social Justice programming. (Themes: Shifting Perspectives, Eddie Adams, Hatred Doesn't Work, Immigration, Integration and Identity). • Trend 7: Understanding relevance (Programmed Riverboxes) • Trend 8: Planned and convened converting public spaces into places with meaning, identity and authenticity. He also reviewed Dublin's return on investment with DAC: • DAC receives 25% of the City's hotel/motel tax revenues. • Of that, a 10% endowment is returned to the City to pay down the bonds on the building at 7125 Riverside Drive. • An additional 9.4% is set aside for public art commissions. • Each remaining programming dollar is increased by 68 cents through other support (grants and sponsorships). • Estimated economic value = nearly 2.5 times the hotel/motel tax program investment. He invited the public to join them for upcoming events: May 1 - opening of "Crossing Borders" exhibition; May 10 - screening of "Breathe Free," the documentary that accompanies "Crossing Borders" exhibition; June 9—July 9 — "Yarn over Dublin" in Bridge Park; June 10 -July 29 — "Sundays at Scioto" concert series; June 11 -August 10 — camps and classes; October 14 — B.R. E.A.D. Festival. Mayor Peterson stated that Dublin's commitment to the arts and the quality of programming that DAC does is one thing that sets Dublin apart from other communities. He noticed that the "8 Trends" that were described were not necessarily about art, but about the community reacting around art. Mr. Reiner added that Dublin is fortunate to have one of the most advanced arts councils in the region. DAC bridges the gap for everyone in our community, including seniors and children. It has been a pleasure to work with the DAC Board the past eight years - there is such positive energy with this group! Ms. De Rosa inquired the number of staff at DAC. Mr. Guion responded that they have five staff members. Ms. De Rosa stated that their staff of five is doing what organizations with thousands of employees are having difficulty doing! Mr. Keenan inquired when the DAC facility bonds would be paid off. Ms. Mumma responded that would occur in 2020. Mayor Peterson that one of the things he enjoys the most about this community is the frequency that one runs into an old friend; that happened tonight. When he entered Council Chambers, he was happy to see Sos Codispoti! He thanked Mr. Codispoti for all that he has done for this community. Mr. Reiner invited Mr. Codispoti to share a few words about an item later on the agenda, the Italian Heritage Festival. Sos Codispoti, 5602 Braeside Ct. stated that he represents the Sons and Daughters of Italy in America. They have met with staff to work out the details, and an Italian Heritage Summer Festival is planned for July 13-15, 2018 in Coffman Park. There will be some great entertainment and wine and peaches. Ray Massa, with Euro Rhythms, will head the entertainment. They are probably the best Italian band in the land and play at many Italian festivals across the country. However, their Foundation does not focus solely on the social aspect. This summer, they are hosting the second annual Italian American Golf Classic on August 18 at the Golf Club of Dublin. All of those proceeds will go to the Down Syndrome Association of Central Ohio. RECORD OF PROCEEDINGS Minutes of = Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 19, 2018 Page 3 Vice Mayor Amorose Groomes inquired if the goal of the Italian Heritage Summer Festival is to raise monies for the charities that their group supports, as well. Mr. Codispoti responded that is the Foundation's goal, but the festival is actually sponsored by the Sons and Daughters of Italy in America. Their goal is to raise funds to eventually be able to have a building in Dublin. Although they have been in this area for 30 years, they do not have a place to call their own. Nationally, they have been in existence since 1905. APPROVAL OF MINUTES • Approval of 3-12-18 Regular Council, Meeting Minutes There were no corrections to the minutes Mayor Peterson moved to approve the regular meeting minutes of March 12, 2018. Mr. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Mayor Peterson stated that Ordinances 26 through 28-18 relate to land appropriations for the Hyland -Croy Road roundabout construction project. He moved to waive the Rules of Order to discuss them together and asked the Clerk to read the names and addresses of the property owners read into the record. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. The Clerk read the names and addresses for the following properties into the record. Ordinance 26-18 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.280 -Acre, More or Less, Fee Simple Interest, without Limitation of Existing Access Rights, from Linda L. O'Brien, Located at 9635 Hyland Croy Road, for the Public Purpose of Constructing a Roundabout. Ordinance 27-18 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.124 -Acre, More or Less, Fee Simple Interest, without Limitation of Existing Access Rights, from Kevin Caldwell Horsefield, Located at 7848 McKitrick Road, for the Public Purpose of Constructing a Roundabout. Ordinance 28-18 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 1.412 -Acre, More or Less, Fee Simple Interest for Right of Way; a 0.096 -Acre, More or Less, Temporary Easement; a 1.076 -Acre, More or Less, Fee Simple Interest for Right of Way; a 0.153 -Acre, More or Less, Temporary Easement; and a 0.288 -Acre, More or Less, Fee Simple Interest for Right of Way from Property Located along Hyland -Croy Road Owned by the Board of Park Commissioners of the Columbus and Franklin County Metropolitan Park District, for the Public Purpose of Constructing a Roundabout at the Intersection of Hyland -Croy Road and McKitrick Road, Ms. O'Callaghan stated that there have been no changes since the first reading of these ordinances. The City is very appreciative of the Franklin County Metro Parks' donation of the property interests that are necessary for this project. Vice Mayor Amorose Groomes stated that the construction of this project is not programmed in the current Five -Year CIP. Does staff have an estimate of when it will be scheduled? Is it farther out than six to seven years? Ms. O'Callaghan responded that it could be scheduled within that timeframe. It depends on what other projects are proposed for the annual CIP. Staff will be having that discussion within the next few months. Vote on Ordinances 26, 27 and 28-18: Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, lyes; Mayor Peterson, yes; Ms. Alutto, yes. INTRODUCTION/ PUBLIC HEARING - RESOLUTIONS RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 19, 2018 Page 4 Resolution 14-18 Appointing Members to the Various Boards and Commissions of the City of Dublin. Vice Mayor Amorose Groomes, Administrative Committee Chair, stated that Council has interviewed and selected the preferred candidates for appointment and reappointment and read the names of those appointees into the record. Vice Mayor moved to approve the resolution appointing said individuals. Mayor Peterson seconded the motion. Vote on the Resolution: Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Peterson, yes; Ms. AI utto, yes; Ms. Fox, yes. Ms. Fox stated that there were so many well-qualified candidates who applied for these boards and commissions. Council is so thankful that there are so many people interested in serving. It was difficult to make a selection. Mayor Peterson added that for some boards and commissions, it is necessary to have a mix of characteristics represented on the board. If a person was not appointed, it is in no way a reflection of lack of qualification, but only that another candidate had a particular skill or met a need for that board. OTHER • Request for Alcohol Waivers for Fore!Fest and the Italian Heritage Summer Festival Ms. LeRoy stated that these are two new events. • The Fore!Fest is a re-creation of an event held during the Presidents Cup in 2013. Staff has been working with the Fore!Fest organizing body for approximately a year. The Fore!Fest will be held on Bridge Park Avenue and Longshore Avenue. There will be no need to close any through roads. With the 2013 event, it was necessary to close Bridge and High Streets. This year's event will have far less impact on traffic. • Staff has been working with the organizers of the Italian Heritage Summer Festival for approximately two years. The Festival will be held in the south end of Coffman Park, in the area of the Dublin Irish Festival's Celtic Rock Field. Ted Orr, Crawford Hoying is present to respond to any questions. Mr. Reiner stated that there was earlier discussion about the opportunity to use the Bridge Park area for gatherings and events; this will be our first prototype. With the parking garage layout, vehicles will be able to access the parking garages during the events, and the street area will be a type of pedestrian mall — a type of event common in European cities. Ms. De Rosa inquired if all the internal streets would be closed to traffic for this event. Ms. LeRoy responded that most would be closed, but that is currently under review. Staff wants to ensure that as much as might be needed is closed to avoid any interactions with pedestrians and vehicular traffic. The main roads will be closed, and the main stage will be on Bridge Park Avenue. Longshore will also have some staging along it, and pocket parks will be used, as well. Anything closed in addition to those areas would be for pedestrian safety. All access will be from the east side of the garages, so the garages will remain available. Ms. De Rosa stated that in addition to pedestrian safety, it will be a good test opportunity to see the pedestrian flow and points of usage in this kind of event. She, too, likes the European closed -street experience. Vice Mayor Amorose Groomes inquired about the criteria used for waiving the City's alcohol prohibition policy on public property. Ms. LeRoy responded that there is no formal, written criteria. The practice has been that application is made to an internal events committee, which is composed of members of City staff — Police, Streets, Parks, Facilities and Communications. The committee develops a recommendation regarding whether the event can go forward. At this point, neither of RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council March 19, 2018 Page 5 these events have approved liquor permits. They must obtain City approval before securing liquor permit approval from thEn State of Ohio. Mayor Peterson moved to approve the alcohol waiver for the Fore! Fest event. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Fox, yes; Mr. De Rosa, yes; Mr. Reiner, yes; Mr. Keenan, yes. Meeting Mayor Peterson moved to approve the alcohol waiver for the Italian Heritage Summer Festival. Ms. Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Ms. Lox, yes; Ms. Alutto, yes; Mayor Peterson, yes; !lice Mayor Amorose Groomes, yes. Form 6101 • Comprehensive Sign Plan for Midwestern Auto Group (Case 18-003AFDP) Ms. Husak stated that this is a request for approval of an Amended Final Development Plan for a comprehensive inventory of existing signs permitted for the MAG Campus. o This process meets a condition of Ordinance 03-16, the rezoning approved by Council on February 22, 2016. At that time, Council approved the rezoning request to incorporate an additional 5.4 acres into the MAG PUD to accommodate the construction of a combined showroom and service area for the Jaguar and Land Rover brands. At the time of approval, Council members expressed concerns regarding the sign provisions proposed in the development text and requested the applicant to provide an inventory of the campus signs to Council. Although there is no development application process that exists for a comprehensive sign review by Council within a PUD, the applicant: agreed to Council's condition to subject the site to a holistic sign inventory. o The new showroom is currently under construction with completion anticipated in summer 2018. For the opening of the showroom, the applicant is prepared to have signs installed for that particular building. 1 he Planning and Zoning Commission (PZC) reviewed the sign inventory at their March 1, 2018 meeting and recommended approval of an Amended Final Development Plan with five conditions to City Council. o The signs for the campus are distributed among Subareas A, B and C. Subarea A is the original MAG campus that was developed with Perimeter Center in the late 1990s. The development text has unique sign requirements that identify special sign needs for this automotive, campus that includes multiple vehicle franchises. The development text follows similar sign requirements for each subarea, with Subarea A reflecting the original sign standards. o Staff has worked with the applicant closely since 1997 to create appropriate sign categories for the different wayfinding needs of a multi -brand campus. The existing signs on the campus today are the result of their approved PUD zoning. The majority of the signs have been approved by the Planning and Zoning Commission. o The development text permits five different types of signs for the MAC campus: - Dealership idE!ntification: Only one ground dealership identification sign facing US 3/SR 161 is permitted for the campus. It is located in Subarea B. - Campus identification: One ground campus identification at the northern and one at the western Venture Drive curb cut, and one at the Perimeter Loop Road access point. This sign type may be up to 15 feet high and 30 inches wide with up to six sign panels for vehicle brands. Logos are permitted to be displayed and may exceed Code -required size limitations. Only the Perimeter Loop road sign and the northern Venture Drive sign are currently instc-illed. Approval of this sign type in Subarea C was delayed pending the application for the comprehensive sign plan. Directional: These signs are permitted throughout the site to provide wayfinding to the various sales and services areas internal to the site. There is no specified number; two types are allowed. The original signs of RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council March 19, 2018 Page 6 Meeting Subarea A and unique to that subarea, and a sign that is less than three square feet and interior oriented/not visible from surrounding public streets; primarily for the main building where service areas are below ground. Form 6101 Note: there are two existing directional -type signs, temporary in nature and of more inferior quality. The Land Rover sign, specifically, was never approved by PZC nor is it interior -oriented. The request is that that those signs be removed before the applicant proceeds with any additional signs. Brand: These are unique to the site because several different automotive brands are sold across the campus. Signs between the front facade of the building and the parking lot identify the vehicle brand. The applicant will be required to remove the blank sign panel adjacent to the VW brand sign, one of the two Bentley brand signs, and one of the two Porsche brand signs, as the text limits one sign per brand. Wall: Permitted in each subarea, the regulations vary greatly per the development text. ■ Subarea A: There are two existing signs, for which removal is requested: (1) the Land Rover wall sign, as Land Rover is moving to Subarea C; (2) the MAG Welcome sign on the main dealership building, which does not meet the development text. ■ Subarea B: One sign permitted per brand; Audi, BMW and Mini each have a sign. They are requesting that the Audi service sign be removed as it does not meet the materials requirement of the text. Subarea C: Permits two wall signs along the fagade, one each for Jaguar and Land Rover. PZC approved the wall signs, which meet the Final Development text in terms of height and size, pending Council's approval of the comprehensive sign plan. None of the other signs for Subarea C were approved, as the details weren't known. The applicant is aware that PZC approval is required. What is included in this comprehensive sign plan does not meet the text, but the applicant has been informed of the need to decrease the size to obtain approval. The Planning and Zoning Commission recommended approval of the Amended Final Development Plan to City Council on March 1, 2018 with the conditions listed below. Rezoning/Preliminary Development Plan Conditions: 1) That the directional signs for Volvo Service, Audi Service, and Customer Parking for Land Rover/Jaguar be revised or removed from the comprehensive sign plan and the site; 2) That the MAG Welcome sign in Subarea A be removed; 3) That the Jaguar and Land Rover brand signs be revised and approved by the Planning and Zoning Commission as part of a future application; 4) That one of the Bentley brand signs be removed from the campus and this comprehensive sign plan; and 5) That the applicant provide updated brand signs for existing brand sign Type B within Subarea A as part of the future redevelopment application for the existing Land Rover building. Planning recommends City Council approval of an Amended Final Development Plan with one additional condition: 6) That one of the Porsche brand signs be removed from the campus and this comprehensive sign plan. Ms. Husak noted that Mr. Parrish, from MAG, is present to respond to questions. Council Discussion: Mr. Reiner stated that she indicated that the service signs will be removed. How will that directional need be met internally? RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 19, 2018 Page 7 Ms. Husak responded that the request is that they remove only the directional service signs that do not meet the quality standards. Staff can work with them to install directional signs for the service area that are of a more permanent nature. Mr. Reiner responded that his concern is that their customers continue to be able to locate the service areas. Form 6101 Ms. De Rosa stated that her understanding was that all of the service signs would not be removed. The intent is only to make the signs consistent. Ms. Claudia confirmed that is correct. Mr. Keenan noted that there was a previous lengthy discussion by Council on this subject. Vice Mayor Amorose Groomes thanked Mr. Parrish for undertaking this effort. There was a lot of signage to inventory. This campus has been in an evolutionary process for 15 years or more. Council appreciates that they have taken the time to make sure that the campus meets the desired appearance standards. Mayor Peterson moved to approve the Midwest Auto Group (MAG) amended final development plan comprehensive sign plan. Ms. Alutto seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. • Naming of Park in Tuller Flats Mr. Earman stated that Dublin's 61st park will soon be open to the public, but is in need of a name. At the October 23, 2017 City Council meeting, Council requested staff to conduct an internally driven process to obtain a recommendation for naming the park. Through the internal process, several nominations were received. The criteria to be considered for a name included: the location within the Bridge Street District, the geographic shape of the park and the relevant history of the Tuller family within the area. The Tuller family was among the early settlers of Dublin in the early to mid -1800s. The first family members owned and farmed land within the area and were business owners, including an ashery in Historic Dublin and a flour mill on the Scioto River. In addition to the Tuller family history, the park is located in the Bridge Street District in close proximity to Tuller Flats, and the shape of its area is square. Hence, the recommendation of Tuller Square Park. The park will be programmed for small events, programs and entertainment. Ms. De Rosa inquired what type of signage would be used for the park. Mr. Earman responded that work continues on the Bridge Street District signage, including both Bridge Street District parks. The Riverside Crossing Park is also in development. In the meantime, the typical City park sign that is used throughout the City will be used for this park, as well. Mayor Peterson stated that may be the best idea. It would make it easier for the public to recognize that this is a public park, not a private park. Ms. De Rosa stated that the City has discussed at length creative signage for the Bridge Street District. Perhaps there is the opportunity to combine the traditional with the newer creative signage. Vice Mayor Amorose Groomes inquired if the intention is not to have internal walkways. The park will consist of turf only. Mr. Earman stated that the current design is for turf only. The future design will include an iconic, educational or interactive feature, perhaps related to stormwater management in that area. That concept is in the discussion stage only. Any suggestion or direction would be welcomed. Vice Mayor Amorose Groomes stated that a traditional street grid network is being used in this district, and this will be a traditional urban park, even though it is surrounded by more contemporary architecture. Looking at those aspects, she believes a traditional, urban grid street network type of signage would be most appropriate. In New York, a RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 19, 2018 Page 8 feature such as a small archway indicates that you are entering a special space. She would like to see something along those lines. Mayor Peterson moved to name the park, "Tuller Square Park." Mr. Keenan seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes. STAFF COMMENTS Ms. Crandall stated that: 1. Ted Orr, Crawford Hoying, is present tonight. She thanked him and his team for bringing back Dublin's Farmers Market. It will begin in June with more than 50 vendors. The public surveys that were taken made it clear that the public's preference was a Saturday market. 2. Tomorrow is the first day of spring, which will be accompanied by a winter storm. The City is prepared with a full snow crew on duty at midnight tonight. COUNCIL COMMITTEE REPORTS • Community Development Committee - Beautify Your Neighborhood (BYN) Grant Recommendations Mr. Reiner reported that the committee met tonight and reviewed six BYN grant applications. Because these grants will consume the available grant funds for the year, there will not be a second grant process in 2018. The committee recommends the following grant awards: Savona Subdivision (Tartan West) — $4,501.73 Tartan Ridge Master Association — $3,500 - $5,000 as needed Tartan West Master Association — $5,000 The Mews at Muirfield — $2,522 The Villas at Corazon — $5,000 Wedgewood Glen — $5,000 Vice Mayor Amorose Groomes moved to approve the Committee recommendations. Ms. Alutto seconded the motion. Vote on the motion: Ms. De Rosa, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. The Committee also viewed updates on the Emerald Parkway Streetscape design from City Hall south to Tuttle Crossing. They also looked at the West Bridge Street design from I270/US33 east to the Historic Core. That is essentially SR161 east from the freeway to the downtown area. This corridor does not have any cohesive aesthetic treatments. There is $200,000 available in the 2018 CIP for these two projects. The committee recommends that the West Bridge Street area be prioritized and that the full amount be designated for the West Bridge Street Landscape Improvement project. Mr. Keenan moved to approve the Committee's recommendation as stated. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. Planning and Zoning Commission: Ms. Fox stated that due to Council Goal setting Retreat, she did not attend the last PZC meeting. However, she has one request on behalf of both PZC and ARB -- that more photographs be used to provide context to the cases. For example, with signs, it would be helpful to see how they would look on the site and on or next to a building. She was not involved with earlier reviews of the MAG campus signage, and entering the discussion at this point is very difficult without photographs to show how these elements look in that environment. This was requested previously by ARB when she served on that Board; sometimes photographs were provided, other times they were not. Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 19, 2018 Page 9 Form 6101 Administrative Committee: Vice Mayor Amorose Groomes indicated that the Committee will be conducting the City Manager and Clerk of Council reviews. She will be contacting committee members regarding the process. Dublin Friendship Society: Ms. Alutto stated that the group will meet tomorrow morning. Mid -Ohio Regional Planning Commission (MORPC): Vice Mayor Amorose Groomes stated that Mr. Schadek is present this evening and spoke to Council earlier. He is on the nominating committee for the executive committee. She thanks him for the opportunity to serve on that committee. The March 8, 2018 MORK meeting minutes were included in Council's meeting packet. This group is undertaking some very important projects, including the Hyperloop Feasibility Study. If it occurs, the high speed rail would likely pass through Dublin on its way to Chicago. US 33 Innovation Corridor Group: Ms. De Rosa indicated that the group will meet on Friday, April 13, 2018. Dublin Arts Council: Mr. Reiner thanked Mr. Guion for the excellent report he provided earlier this evening. Dublin Arts Council is a great asset to this community, led by an energized, hard-working team. Dublin Board of Education liaison: Ms. Alutto indicated the group did not meet this month. Mayor Peterson stated that Council will be participating in the dodgeball tournament on Friday, April 6, 6:30 p.m., at Dublin Scioto High School. COUNCIL ROUNDTABLE Ms. Fox: 1. Reported that she attended the Marysville Memorial Hospital's groundbreaking event for their $50 million expansion. They had over 300 community members and staff present. 2. Requested that as opportunities arise in the Historic District for projects involving landscaping, artwork and planters, that the City adhere to the same guidelines that its residents and businesses are required to meet, which will involve an Architectural Review Board review. In the past, the projects proposed by City staff for the Historic District have lacked cohesiveness. Review by the ARB will produce a more cohesive and attractive result in the Historic District. Vice Mayor Amorose Groomes indicated that is a good suggestion. Ms. De Rosa: 1. Stated that she and Council members Fox, Alutto and Amorose Groomes joined staff for Business Appreciation Day last Friday, March 16. She visited IGS and Metro V and was impressed with the diversity of the businesses in this community. She appreciates the opportunity to participate; it was a great event. 2. Presented a resident request for Council members' consideration. Earlier this month, she received a petition signed by residents who live adjacent to the wooded boundaries of the property known as Autumn Rose Farm. A rezoning and development for that property by Pulte Homes was approved by PZC and Council last year. The property totals approximately 47 acres, 21 acres of which will be preserved for park and open space for the community and was dedicated to the City of Dublin. The remaining acreage will be single-family homes. Of the 21 acres of park and open space, 16 acres will be passive parkland. It is mature and densely wooded. Based on her conversations with City staff, there are no plans to change that composition. It will be left as a wooded area, and not thinned or cleared. A shared -use path system will be installed in the open space areas and not part of the wooded area. Most of this property has fencing around it, and in particular, around the perimeter of the heavily wooded area. That fence was installed some time ago by the previous owner. Based on aerial views of the City, it has been in place since approximately 2004. The landscaping section of the approved final development plan indicates that the fencing around the area that is dedicated to the City RECORD OF PROCEEDINGS Minutes of Dublin City. Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 19, 2018 Page 10 Form 6101 will be removed during Phase 1 of the project development plan. All 16 residents along that border area have signed a petition requesting that Council re -consider that plan and allow the fence to remain intact. The residents indicate that the fence was in place when they purchased their homes, and the fence serves an important function. It provides a protective barrier for their children and pets between the backyards of their homes and the wooded area. [She shared several photographs of the property, the woods, and the fence.] The fence is in good condition. Staff has indicated a remaining useful life for the fence of approximately 20 years. Given the residents' request, she believes Council should re -consider the removal of that fence. Staff has shared that the original rationale for the language indicated the purpose of removing the fence was two -fold: (1) To ensure that access to the parklands is created for the residents. However, because it is not likely that this will be an appropriate access to a park path or existing park, that rationale is not valid. (2) Maintenance cost of the fence. No one wants to create a financial burden for the City, but the fence is in good shape and has many good years remaining. It is logical to consider leaving the fence intact, and at the time that it is no longer viable and has reached the end of its useful life, the City could remove it. Staff has confirmed that at that point, the residents in this area would have the ability to install a fence, if they desire to do so. If Council members concur, it would be necessary to send a recommendation to the Planning and Zoning Commission to amend the Final Development Plan. Mr. Reiner stated that it is a logical recommendation. The wire in the fence would also keep the deer out of the residents' backyards and gardens. He sees no need to remove the fence. It is a positive amenity to the neighborhood. Ms. Fox stated that all of the neighbors whose properties this fence borders are in agreement. If retaining access to the woods was desired, one section could be removed. The neighbors would also understand if painting the fence is required — a group of them could undertake that. She agrees that it is a good idea to leave the fence in place. Mr. Reiner noted that once the fence has reached the end of its useful life, the City would not be responsible for maintaining or repairing it; it would be removed. Mayor Peterson stated that either at the end of its natural life, or if a heavy tree were to fall on it and create significant damage to the fence -- if aesthetically it makes sense to do so, the fence would be removed. It is important to note that Council is not making a judgment about a future access point, if one of the neighborhoods should desire access to the woods. He is supportive of leaving the fence in place until circumstances change. Ms. Alutto clarified that Council is not making a decision on the fence today, but sending it back to Planning and Zoning Commission for their recommendation. Mayor Peterson responded that Council would be sending it back to PZC with the direction that is what Council wants them to do. . Mr. Boggs stated that the motion would be to direct staff to prepare an application for Planning and Zoning Commission consistent with the direction and consensus of Council tonight. Mayor Peterson noted that it is important that this provision be tied to the zoning on the property. A future buyer of one of these homes would then be aware of the future potential removal of the fence. Mr. Boggs responded that there would be a public process creating a public record of what has occurred. Vice Mayor Amorose Groomes indicated that she is also in favor of leaving the fence intact. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO T Form 6101 Held March 19, 2018 Page 11 Ms. De Rosa moved to direct staff to prepare an application with the recommendation to amend the Final Development Plan consistent with Council's discussion tonight. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes. Mr® Keenan inquired if therE, is any expectation for a future walkway through the woods. Mr. Earman responded that there is no such expectation. Mr. Reiner noted that there do not appear to be any easements or right-of-way from the street to the woods that would allow the City to build a path back through there. Mayor Peterson inquired if the names of the petitioners could be made part of the record for Planning and Zoning so that their names would remain associated with this action. Mr. Boggs responded that their names could, at minimum, be included with the staff report. Mr. Reiner stated: 1. The Memorial Tournament is rapidly approaching and there has been conversation and concerns about the safety of pedestrians in the 35 mph speed limit along Muirfield Drive. Currently, there is only one lane during the Tournament, which creates a very narrow corridor for drivers. The City also allows parking in the median strip in that location. For pedestrian safety, is it possible for the City to temporarily reduce the speed limit to 25 mph on Muirfield Drive between Brand and Glick Roads during the Tournament hours? Chief von Lc.kartsberg stated that he would discuss this request with Legal and Engineering. Although normally, the speed limit cannot be changed without application to and meeting certain warrants with the Ohio Department of Transportation, the City has temporarily adjusted the speed limits in the Muirfield area during the Tournament. Staff will look at the opportunity specific to the Tournament timeframe, and report back to Council. 2® At Council's Goal -Setting Retreat, Council members developed a list of suggested goals/projects. Many of them were approved by vote at the Council Goal Setting. Will a complete list of goals/projects be brought back to Council for formal adoption? Ms. Crandall responded that a draft report will be provided in Council's April 9th packet. After Council's review and comment, a list will be provided for the April 23rd meeting for Council adoption. 3. Thanked staff for the information they provided for the Community Development Committee. Council is interested in, as much as possible, not subbing the landscaping improvements but instead having staff perform the work. Mr. Keenan stated that tonight, he has recalled that the bond debt for the Dublin Arts Council facility will be satisfied in 2020, only a coupleears out. What is the expectation y p of both DAC,, staff and this Council in terms of what will happen with the $150,000 - $200,000/year currently designated to satisfying the bond debt? Ms. Mumma responded that staff is tentatively planning to bring to Council, perhaps in a work session or a Finance Committee meeting sometime between the Capital Budget and the Operating Budget workshops, a comprehensive discussion about the hotel -motel tax fund. There are many commitments, and there is a need to understand how all these pieces fit together in the funding. Mr. Keenan stated Council made some significant changes last year in terms of what is provided to the Dublin Convention and Visitors Bureau, as well. Mq_ Ali ittn- 1. Stated that she enjoyed Business Appreciation Day. One of her favorite things to do is hand out gifts! 2. Last week, she and Ms. Crandall attended the Aging in Place summit at Ohio University. Approximately 50 people were in attendance. Ms. Crandall responded that 42 people were invited, and 50 people attended — an overwhelming response. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON. OHIO Held _ Meeting Form 6101 March 19, 2018 Page 12 Ms. Alutto noted that Dr. Lytte, Ms. Nardecchia and Ms. Crandall did an excellent job of hosting, facilitating and presenting. The bulk of the time was focused on visioning for 2025. A summary is being compiled for a future discussion on partnering. She was impressed with the passion of those in attendance to create a community that our most experienced citizens can enjoy living in. Some of the ideas would benefit not only our senior citizens but people of other age groups, as well. Ms. Crandall stated that this summit was focused on health, wellness and social services, so those types of agencies from Dublin and central Ohio and other parts of the state participated in this discussion. Based on Council's direction at their Goal Setting retreat, staff is also considering other potential group and community conversations. As we develop that idea and prepare to reach out the community, Council will be made aware of any meetings that will be taking place. Ms. Alutto stated that much of the conversation focused on how technology could help in this effort. Vice Mayor Amorose Groomes stated that: 1. In reviewing the Planning and Zoning Commission meeting minutes of January 4, on page 7 of 12 is a comment from Mr. Kimbrel that indicates their intent to clear selected views. The reference, she believes, is to clearing some views to the river. Before any such work begins, Council needs to have a conversation on the matter because it would be virtually impossible to grow additional trees into that bedrock. She wants staff's total assurance that not one thing would be coming down until Council has had that conversation. Staff concurred. 2. She also enjoyed Business Appreciation Day — her team had a tremendous amount of fun. They visited OCLC and the 5555 Parkcenter facility. She thanked staff for the opportunity. Mayor Peterson: 1. Stated that tomorrow morning, he will be participating in the Meals for Wheels "March for Meals" outreach to our senior community. It is easy to remember people in need on certain holidays when that is a focus, but people need help year round. 2. Noted that there was one item on the Community Development agenda that the committee did not have time to address, and that was the Commercial Fagade Improvement Program grant update. This is a grant for the businesses in the Historic District to upgrade their facades. Does staff need Council's approval of that grant process to proceed? Ms. Crandall stated staff is looking for Council's direction on what degree they wish to be involved in the grant approval process. That item could be scheduled as an "Other" item on Council's April 9 agenda. Vice Mayor Amorose Groomes staged that she believes that Council's suggestion was to bring that review before the Community Development Committee, and she believes that is the appropriate venue. Ms. Crandall inquired if there is an upcoming meeting date. Committee members indi ted that they would be available to meet as needed. ADJ. U RN M E NT The/giieeting was adj Mayor — Pres ngLPSfficer V �8 Acting: Irk of Council