HomeMy WebLinkAbout02-26-2018 Council MinutesRECORD OF PROCEEDINGS
Minutes of Dublin City Council
BARRETT BROTHERS - DAYTON, OHIO
Held
CALL TO ORDER
February 26, 2018
Meeting
Mayor Peterson called the Monday, February 26, 2018 Regular Meeting of Dublin City
Council to order at 7:00 p.m. in Council Chambers at Dublin City Hall.
ROLL CALL
Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Ms. De Rosa,
Ms. Fox, Mr. Keenan and Mr. Reiner.
Staff members present were Mr. McDaniel, Mr. Boggs, Ms. Mumma, Ms. Goss, Ms.
O'Callaghan, Chief von Eckartsberg, Mr. Earman, Mr. Rogers, Mr. Hammersmith, Ms.
Gibson, Mr. Robison, Ms. Gilger, Ms. Burness, Ms. Richison and Mr. Plouck.
PLEDGE OF ALLEGIANCE
Members of UFIT led the Pledge of Allegiance.
SPECIAL RECOGNITION/ PRESENTATIONS
Form 6101
• UFIT — Peg Mills, Director
Ms. Alutto stated that she recently learned of the UFIT organization, and after contacting
and speaking with Ms. Mills about the organization's purpose and focus, she believed it
would be of interest to Council and the community. The organization has key
intersection points with the school volunteerism and, potentially, aging in place, as a
segment of our population is aging and has special needs, as well.
Peg Mills, UFIT director, stated that she had the privilege of working for Dublin Schools
for 25 years as an adaptive physical education teacher and retired in May to start UFIT,
which provides unique fitness and independence training. What she experienced with
Dublin Schools was impressive; Dublin is the innovative leader in many areas. She would
like to see that which is provided in the Dublin schools be continued for people with
disabilities after leaving the school system to enable them to work and be active within
their communities. The purpose of UFIT is to provide citizens with disabilities the same
opportunities for fitness as other citizens. Dublin Schools has the ability to adapt and
customize the learning for individuals and to empower them. UFIT was started to
provide a facility that is also able to cater to, not just accommodate, their fitness needs.
Initially, a few personal trainers provided their services, but in March they will be opening
a facility on Commerce Parkway, providing similar services as those provided in Dublin
schools, using volunteers and peers. Transitioning from the schools into the community
has often meant a loss of fitness opportunities, and that is what UFIT wants to provide.
Their goal is to provide a fitness opportunity that not only Dublin, but also other
communities can access, as well. Dublin Schools' post -secondary program comes to the
UFIT gym once a month, and recently, Olentangy Schools has initiated the same
program. UFIT also has contracts with several adult day care programs and individual
clients, and they are being asked about their plans for expansion beyond the Dublin
community. Parents who are aged will be taking care of children who are also aging.
She compliments the parents who want their children to be productive members in their
community and have the same fitness opportunities as others. Volunteers, such as
retired teachers, are a significant component of their program. She thanked Council for
the opportunity to share in -formation about the UFIT program.
Mayor Peterson thanked Ms. Mills for the presentation. Information about opportunities
for volunteerism can be obtained at the IJFIT website.
CITIZEN COMMENTS
There were no citizen comments.
CONSENT AGENDA
Mayor Peterson moved approval of the two items on the consent agenda.
Ms. Alutto seconded the motion.
RECORD OF PROCEEDINGS
Minutes of
BARRETT BROTHERS - DAYTON, OHIO
Dublin City Council
Held February 26, 2018 Page 2
Meeting
Form 6101
Vote on the motion: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes;
Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes.
• Approval of 2-12-18 Regular Council Meeting Minutes
• Notice to Legislative Authority re. Transfer of Ownership and Location for D5 Liquor
Permit for McCormack & Taylor, LLC dba Terra Gallery & Studio, 36 N. High Street,
Dublin, OH to Range Columbus, 4140 Tuller Road — Suite 131, Dublin, OH 43017.
SECOND READING/PUBLIC HEARING — ORDINANCES
Ordinance 04-18
Amending the City Income Tax Code to Adopt Sections 718.80 through 718.95
of the Ohio Revised Code, and Declaring an Emergency.
Thad Boggs, Assistant Law Director, stated that this ordinance is based on actions taken
by the State in its last biennial budget bill, which included a rider on the appropriations
bill to authorize the centralized collection of net profit taxes on an opt -in basis. The City
of Dublin has joined 160 other municipalities represented by Frost, Brown Todd to
challenge that action on a home rule basis. They moved for a preliminary injunction and
a hearing on that issue occurred February 12-13. A decision was received last
Wednesday from the trial court that was adverse to their claims. An appeal will be
considered. This ordinance is a result of the requirement found in that State law stating
that municipalities must adopt legislation to give the State authority to collect the net
profit taxes upon the municipalities' behalf. Adoption of the ordinance by emergency is
requested due to that requirement that failure to comply would divest the City of taxing
authority for income taxes. They want to avoid opportunity for frivolous actions to be
taken. Ms. Gibson was instrumental in preparation of the case.
Mayor Peterson moved to treat the legislation as an emergency.
Mr. Reiner seconded the motion.
Vote on the motion: Ms. Alutto, yes; Mr.. Reiner, Ms. De Rosa, yes; Mayor Peterson, yes;
Vice Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keenan, yes.
Vote on the Ordinance: Ms. Fox, yes; Mr. Keenan, yes; Vice Mayor Amorose Groomes,
yes; Mayor Peterson, yes; Ms. De Rosa, yes; Mr. Reiner, yes; Ms. Alutto, yes.
Mayor Peterson stated that the next 16 ordinances are for acquisition of easements for
the sanitary sewer extension to areas 11a and 11b [Dublin Estates and Lancashire
subdivisions and several properties on Dublin Road], and moved to waive the Council
Rules of Order to discuss ordinances 05-18 through 20-18 together, requesting the Clerk
to read the names of the property owners into the record.
Ms. Alutto seconded the motion.
Vote on the motion: Ms. De Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes;
Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes.
The Clerk read the names of the owners of the following properties into the record.
Ordinance 05-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.058 -acre, more or less, permanent utility easement, from William T, and Joan C.
Bownas, from the property located at 7365 Bellaire Avenue, for the public purpose of
constructing sanitary sewer infrastructure.
Ordinance 06-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.020 -acre, more or less, permanent utility easement, from Scott E. and Renee M. Kasun,
from the property located at 4395 Bellaire Court, for the public purpose of constructing
sanitary sewer infrastructure.
Ordinance 07-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.006 -acre, more or less, permanent utility easement, from Mark D. and Jennifer R.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held
February 26, 2018 Page 3
Crabtree, from the property located at 4410 Bellaire Court, for the public purpose of
constructing sanitary sewer infrastructure.
Form 6101
Ordinance 08-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.024 -acre, more or less, permanent utility easement, from Jason T. Overbey, from the
property located at 4370 Limerick Lane, for the public purpose of constructing sanitary
sewer infrastructure.
Ordinance 09-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.026 -acre, more or less, permanent utility easement, from Wolfgang and Karin M.
Doerschlag, from the property located at 4400 Limerick Lane, for the public purpose of
constructing sanitary sewer infrastructure.
Ordinance 10-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.027 -acre, more or less, permanent utility easement, from Hassan and Bridgette L.
Ayoub, from the property located at 4428 Limerick Lane, for the public purpose of
constructing sanitary sewer infrastructure.
Ordinance 11-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.022 -acre, more or less, permanent utility easement, from Patrick McMonigle, from the
property located at 4444 Limerick Lane, for the public purpose of constructing sanitary
sewer infrastructure.
Ordinance 12-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.013 -acre, more or less, permanent utility easement, and a 0.010 -acre, more or less,
temporary easement from Dorothy M, Manns, Trustee, from the property located at 7570
Dublin Road, for the public purpose of constructing sanitary sewer infrastructure.
Ordinance 13-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.070 -acre, more or less, permanent utility easement, a 0.057 -acre, more or less,
temporary easement, and a 0.066 -acre, more or less, temporary easement from Amy R.
Laurence, from the property located at 7578 Dublin Road, for the public purpose of
constructing sanitary sewer infrastructure.
Ordinance 14-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.075 -acre, more or less, permanent utility easement, and a 0.075 -acre, more or less,
temporary easement from Jacob R. and Denise M. Wahlenmaier, from the property
located at 7586 Dublin Road, for the public purpose of constructing sanitary sewer
infrastructure.
Ordinance 15-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.069 -acre, more or less, permanent utility easement, and a 0.069 -acre, more or less,
temporary easement from Rochelle vennari (a.k.a. Rochelle Rogers), from the property
located at 7594 Dublin Road, for the public purpose of constructing sanitary sewer
infrastructure.
Ordinance 16-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.059 -acre, more or less, permanent utility easement, and a 0.069 -acre, more or less,
temporary easement from Dorothy M, Manns, Trustee, from the property located at 7600
Dublin Road, for the public purpose of constructing sanitary sewer infrastructure.
Ordinance 17-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.065 -acre, more or less, temporary easement from Mitzi Walters, from the property
located at 7652 Dublin Road, for the public purpose of constructing sanitary sewer
infrastructure.
Ordinance 18-18
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO Form 6101
Held
February 26, 2018 Page 4
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.024 -acre, more or less, temporary easement from Shirley M. Walters, Trustee from the
property located on Dublin Road, for the public purpose of constructing sanitary sewer
infrastructure.
Ordinance 19-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.278 -acre, more or less, permanent utility easement, and a 0.171 -acre, more or less,
temporary easement from Shirley M. Walters, Trustee, from the property located on
Bellaire Avenue, for the public purpose of constructing sanitary sewer infrastructure.
Ordinance 20-18
Authorizing the City Manager to execute necessary conveyance documents to acquire a
0.011 -acre, more or less, permanent utility easement from Todd E. and Elizabeth J.
Brewster, from the property located at 4455 Bellaire Avenue, for the public purpose of
constructing sanitary sewer infrastructure.
Mayor Peterson introduced the ordinances.
Mr. Hammersmith provided background on the project. These ordinances will provide
acquisition of 16 easements from 14 property owners for utility extensions in Areas 11A
and 11B.
Vice Mayor Amorose Groomes inquired when start of construction is anticipated.
Mr. Hammersmith responded that the bid package is being prepared. After review of the
bids, a resolution for bid acceptance will be scheduled on an upcoming Council agenda.
Vice Mayor Amorose Groomes inquired what the approximate timeframe for construction
would be.
Mr. Hammersmith responded that the project would continue through the summer and
potentially into the fall. The sanitary sewer project will be partnered with a storm sewer
improvement project.
Vote on Ordinances 05-18 through 20-18: Ms. Alutto, yes; Mayor Peterson, yes; Ms. De
Rosa, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Amorose
Groomes, yes.
INTRODUCTION/ FIRST READING — ORDINANCES
Ordinance 21-18
Authorizing the City Manager to Execute Necessary Conveyance Documents to
Acquire a 1.015 -Acre, More or Less, Temporary Easement from OCLC, Inc.
Located at 6565 Kilgour Place, for the Public Purpose of Constructing the
City's Sanitary Sewer Infrastructure Project,
Ms. Alutto introduced the ordinance.
Ms. O'Callaghan stated that the North Forth Sanitary Sewer Capacity Improvements
Project involves the construction of a parallel relief sanitary sewer pipe. This sewer runs
through the eastern property of OCLC, Inc., and requires that the City obtain a
temporary construction easement to construct the project. After extensive good faith
discussions between the City and OCLC, mutually agreement terms have been reached
for the sum of $60,000. Staff recommends approval of Ordinance 21-18, authorizing the
City Manager to execute the necessary conveyance documents.
There will be a second reading/public hearing at the March 12 Council meeting.
Ordinance 22-18
Authorizing the Provision of Certain Incentives to Xcelerate Media, Inc. to
Induce It to Lease a Facility to Retain an Office and Its Associated Operations
and Workforce, All Within the City, and Authorizing the Execution of an
Economic Development Agreement.
Mr. Keenan introduced the ordinance.
Mr. Kridler stated that this ordinance would approve an incentive agreement with Xcelerate
Media, Inc. for the retention and expansion of their corporate headquarters in Dublin.
Founded in 2002, Xcelerate Media provides customized training solutions to Global 1000
organizations. They work with 20 of the Fortune 50 organizations, providing the most
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO Form 6101
Held February 26, 2018 Page 5
dynamic training solutions available anywhere. They have enjoyed their location in Historic
Dublin due to its walkability; their connection to the area and Historic Dublin remains an
attractive quality to their workforce. The project would result in the retention of 50
employees in Dublin, with the potential to grow as they expand their client base and
offerings. The company would be required to sign at minimum a five-year lease within the
City of Dublin for the agreement to take effect. The Economic Development Agreement
proposed by the City of Dublin to Xcelerate Media is a three year, 8% Performance
Incentive on withholdings collected for all employees (2019-2021), that is capped at
$18,600 for the term of the agreement. :In consideration, Xcelerate Media agrees to retain
their 50 employees in Dublin through 2023. The City expects to net approximately
$353,040 over the five-year term.
Ms. Amorose Groomes inquired if the incentive is based on their entire payroll, not just the
payroll of the potential expansion.
Mr. Kridler responded affirmatively.
There will be a second reading/public hearing at the March 12 Council meeting.
Ordinance 23-18
Authorizing the Provision of Certain Incentives to VEEVA Systems Inc. to
Induce it to lease a Facility to Relocate and Expand an Office and Its
Associated Operations and Workforce, All Within the City, and Authorizing the
Execution of an Economic Development Agreement.
Mr. Keenan introduced the ordinance.
Ms. Ray stated that Economic Development staff has been in discussions with VEEVA
Systems, Inc., a Silicon Valley -based company that is a leader in cloud -based software for
the global life sciences industry. The company is currently located in Hilliard. They have
exhausted their search for expansion space in Hilliard, and they have chosen to relocate
to Dublin. The company has plans to significantly expand their existing product support
office in the Columbus Region to a second U.S. hub office. The project would result in the
relocation of 39 employees from Hilliard, with the addition of 90 new employees by the
end of 2023. The company would be required to sign a minimum eight-year lease within
the City of Dublin for the agreement to take effect. The Economic Development Agreement
proposed to VEEVA Systems, Inc. is a six-year, 15% Performance Incentive on
withholdings collected for all employees (2019-2024), capped at $135,000 for the term of
the agreement. The City is also proposing a $10,000 relocation grant to offset moving and
fit -up costs. The City expects to net approximately $1,,070,646 over the eight-year lease
term.
Ms. De Rosa inquired if there are any other requirements other than the signing of an
eight-year lease or payback: provisions to, obtain the grant.
Ms. Ray responded that they are only required to obtain the occupancy permit to
demonstrate that they have signed the lease and have occupied the space to obtain the
grant to make improvements to the new facility.
Ms. Fox inquired if a company is required to have a certain number of employees within
a certain period of time and they leave before that period of time is reached, are all the
payments that the City has made to them forfeited or just the payments following their
departure. Do the incentive agreements provide for any repercussions?
Ms. Ray responded that the incentive is performance based. They have predetermined
targets that they are required to meet with their ,payroll withholdings of two percent
income tax. If they reach it, they receive the performance incentive. If they do not reach
it in any given year, they do not receive the performance incentive. There are no
repercussions beyond that.
Ms. Fox inquired if they should leave the City, are there any repercussions.
Ms. Ray responded that if they leave, they do not receive the performance incentive
thereafter, but they do not owe anything back to the City.
Ms. Amorose Groomes inquired if the relocation grant is not pro -rated but sone -time
grant from the City.
RECORD 0Fm PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO Form 6101
Held
February 26, 2018 Page 6
Ms. Ray responded that it is not pro -rated.
There will be a second reading/public hearing at the March 12 Council meeting.
Ordinance 24-18
Amending Sections 2 and 14 of Ordinance 15-17 (Compensation Plan for Non -
Union Personnel) Pertaining to the Division of Recreation Services.
Mr. Keenan introduced the ordinance.
Mr. Rogers stated that this ordinance amends Ordinance 15-17, the non-union
compensation plan, reclassifying the Member Services Supervisor (5.1) position to a
lower Member Services Coordinator (5.2) position. This reclassification is needed to
facilitate a minor reorganization of the Division of Recreation Services, consolidating
Member Services under the Recreation Operations Supervisor, which will enhance
customer service and better synchronize operations within the Division.
There will be a second reading/public hearing at the March 12 Council meeting.
Ordinance 25-18
Adopting and Enacting a Supplement (S-43) to the Code of Ordinances for the
City of Dublin, Ohio.
Ms. Alutto introduced the ordinance.
Mr. McDaniel stated that this legislation is a housekeeping action that will codify
legislation approved by Council.
There will be a second reading/public hearing at the March 12 Council meeting.
INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS
Resolution 11-18
Authorizing the City Manager to Enter into a Reimbursement and Maintenance
Agreement with Union County for the Hyland Croy Road/Post Road Traffic
Signal Improvement Project.
Mr. Reiner introduced the resolution.
Mr. Hammersmith stated that the Capital Improvements Program includes construction
of the Hyland Croy at Post Road intersection improvement project, which provides for
the installation of a traffic signal and a southbound right -turn lane. Dublin staff was
asked to prepare the detailed construction drawings for this improvement last fall as
development north of the intersection has occurred. The project will be funded by
service payments from the Perimeter West Tax Increment Financing District and debt
issuance for Dublin's portion of the project. Dublin is the lead agency for the design
and construction of the project, and Union County has agreed to participate in funding
this project. The bid received for the project is $201,671.56. Union County has agreed
to contribute fifty per cent (50%) of the total cost, or $100,835.78 towards the project.
This project will construct a single mast arm design with the base in the northeast
quadrant of the intersection, as this is the most cost effective solution and functional
design that minimizes utility conflicts and constructability issues. In addition to the
traffic signal, a short 70 -foot southbound right -turn lane that fits inside the existing
right-of-way will also be constructed to ease turning movements at the intersection. No
right-of-way acquisition is needed for this project. Furthermore, Dublin agrees to
maintain the traffic signal and all appurtenances associated with the signal while in
service. In addition, Dublin agrees to maintain all pavement and roadway elements
currently located in Dublin. Union County agrees to maintain the new southbound
right -turn lane and all associated roadway elements and pavements located in their
jurisdiction.
Ms. Alutto requested to view the jurisdiction lines of the project.
Mr. Hammersmith described the corporation lines. [Slide depicting jurisdiction lines
shown.] The area north of the intersection and north of Post Road is outside Dublin's
corporate limits. South of the intersection -- the east leg, is within Dublin's corporate
limits. The remaining portion is outside -the City.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held
February 26, 2018 Page 7
Form 6101
Ms. Alutto inquired if the cost-sharing includes the design or just the construction of the
project.
Mr. Hammersmith responded that it pertains only to the construction.
Ms. Alutto inquired if Dublin paid for the design of the project.
Mr. Hammersmith responded affirmatively.
Mr. Keenan stated that Union County would maintain the right-hand turn movement.
What assurances will be in place for adequate snowplowing to occur?
Mr. Hammersmith responded that, typically, those arrangements are worked out with our
jurisdictional partners.
Mr. Keenan requested that there be a clear understanding of that responsibility to avoid
having one side cleared and the other not.
Mr. Keenan commented that there has been a fatality at that intersection. He is pleased
to see this project occurring, as it is long overdue.
Vice Mayor Amorose Groomes inquired if, in addition to the design component, Dublin
would also be covering the expenses of the management and oversight of the
construction.
Mr. Hammersmith responded that the City has managed the project design in-house and
will do the same with the construction administration and inspection.
Mr. McDaniel stated that this intersection improvement may be overdue, but the
intersection is technically out of Dublin's jurisdiction. The City is stepping in to help make
that intersection safer.
Mr. Keenan inquired if the roundabout being constructed at the Cosgray Road, SR 161
and Post Road intersection is also a multi -jurisdictional project.
Mr. McDaniel responded that is another such example.
Mr. Hammersmith noted that debt will not be issued for the project. It will be cash -
funded.
Ms. Fox stated that it is important to point out for our residents who have requested
safety be provided for this area that the City has stepped up and paid for improvements
in an area that is not in our jurisdiction. That is a clear statement that the City cares
about the safety and well-being of the people who live in this area, regardless of whether
they are Dublin residents.
Ms. De Rosa stated that it also is a good demonstration of partnership with our neighbors
and other jurisdictions. She understands that this is an interim solution pending a
longer-term plan to improve the traffic flow and continued safety. What is the status of
the Interchange Project?
Mr. McDaniel responded that the status of the Interchange Project is that the City has led
and paid for the design process. The CIP budget provides for an update to the
environmentals for the Interchange, and the City has purchased the necessary right-of-
way, with the exception of a very small piece — a cost of approximately $16 million. At
this time, the remainder of that Interchange is not scheduled in the Five -Year CIP
budget. They have been working in partnership with Union County. Union County has
advanced $1 million in addition to obtaining $7 million from the Ohio Department of
Transportation for the project. However, a gap of $18 million remains to be funded.
They are looking for outside resources to fill that gap.
Mr. Keenan stated the potential developers of that undeveloped land should be able to
assist with that gap.
Mr. McDaniel concurred.
Vote on the Resolution: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms.
De Rosa, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Alutto, yes.
RECORD OF'PROCEEDINGS
Minutes of Dublin Citv Council _ _ _ Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held
February 26, 2018 Page 8
Form 6101
Resolution 12-18
Accepting the Lowest and Best Bid for the Hyland Croy/SR161 Intersection
Improvement Project.
Mr. Keenan introduced the resolution.
Mr. Hammersmith stated that this is the companion to the previous resolution. This
resolution will approve acceptance of the bid for the intersection improvement. The
Engineer's estimate for the project was $225,000. The CIP budget provides for $300,000
for the project. Complete General Construction submitted the lowest and best bid of
$201,671.56. Staff has previously worked with Complete General Construction on many
projects and has complete confidence in that company. The anticipated start date for the
project is April 1, 2018 and the contract provides for a July 27, 2018 completion date,
with a cautionary note about the mast arm delivery.
Mayor Peterson inquired about the anticipated traffic disruption.
Mr. Hammersmith responded that none is anticipated. There may be some short
interruptions, but traffic will be maintained through the intersection.
Vice Mayor Amorose Groomes stated that she would like this to be monitored during
special activities in this area and possibly provide traffic management assistance if
needed. When the traffic backs up, people become impatient and take greater risks.
Ms. De Rosa inquired if the mast arm takes additional time to be developed, will the
construction of the turn lane be completed regardless of the delay.
Mr. Hammersmith responded that he anticipates everything else will be completed, so
that when the mast arm does arrive, it can be set very quickly, wired and the signal
made operational.
Ms. De Rosa requested explanation of a video vehicle detection system.
Mr. Hammersmith responded that instead of using loop detectors embedded in the
pavement, vehicles would be detected within the view of a video camera. Adjustments
in the signal timing will be based on the volume at the intersection. A similar vehicle
detection system is in place at other intersections, such as Hard Road/Emerald Parkway
and Hard Road/Sawmill Road.
Vote on the Resolution: Ms. Alutto, yes; Ms. Fox, yes; Mr. Keenan, yes; Ms. De Rosa,
yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes; Mayor Peterson, yes.
STAFF COMMENTS
Mr. McDaniel:
1. Stated that the State of the Community will be held on Thursday, March 8 at The
Exchange in Bridge Park. Typically, an annual State of the City is provided by the
City Manager; however, this year,, he has invited Dr. Todd Hoadley, Dublin City
Schools superintendent to join him in a State of the Community report. A
reception at 6:00 p.m. will be followed by a 7:00 p.m. presentation and
networking at 8:00 p.m. The event will be live -streamed, as well.
2. There were three follow-up reports in the Info Only packet and an update on the
Columbus Metropolitan Library Dublin Branch project. The update refers to the
Signature Transitional Element funding, on which staff will provide more
information and recommendations for the March 12 Council meeting.
COUNCIL COMMITTEE REPORTS
Planning and Zoning Commission -Council Liaison Ms. Fox stated that a joint PZC and ARB
workshop was held on February 15. The members were disappointed that the
presentations, although good, allowed very little time for discussion. Consequently, she
is recommending that a second meeting be scheduled to provide opportunity for
discussion of this very important topic — changes to the Bridge Street District zoning
code. One recommendation did result from the joint workshop, which was that the
Historic District be removed from the Bridge Street Code. The concern is that the Code
and the preservation of the District are like oil and water — they cannot be combined
because they have different objectives and goals. She would suggest that the process
allow adequate opportunity for discussions.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO Form 6101
Held
February 26, 2018 Page 9
Mr. Keenan inquired if their recommendation related to the entire Historic District, or the
southern portion only.
Ms. Fox responded that the City funded a Historic and Cultural Assessment that defined
historic inventory. Perhaps a workshop and focus groups of citizens and stakeholders
could review the Historic and Cultural Assessment and make a decision based on that.
Mr. Keenan stated that might present some difficulties when considering the western
area of the District approaching the center housing the Kroger store.
Ms. Fox stated that meetings with citizens and stakeholders may suggest innovative and
shared ways in which to develop that contiguous area next to the Historic District that
are acceptable to the community.
Ms. De Rosa inquired if she is suggesting another PZC workshop.
Ms. Rosa responded that is one suggestion. However, this is a complex issue and
requires reassessment of the Bridge Street District growth and its impact on the Historic
District. A variety of solutions may be needed, including changes in the zoning laws.
Vice Mayor Amorose Groomes inquired what the action steps are. Council is willing to
provide support on any areas of specificity.
Ms. Fox stated that she believes Historic District stakeholder meetings including citizens,
small businesses and large businesses are important. City staff could be involved and a
facilitator to prioritize ideas and formulate recommendations.
Ms. Alutto suggested that she collaborate with Ms. Goss, who has a working relationship
with those groups, to schedule the meetings. Council members are willing to provide
support.
Mr. McDaniel inquired if PZC and ARB have determined that they want to continue joint
workshops on the topic. If so, staff can provide the needed support.
Ms. Fox responded that they did not state so specifically. They expressed disappointment
that the presentations consumed all the time with no opportunity for discussion. As a
Council member, she did not view that as an adequate way to bring any information
forward to Council. Considering the breadth of this topic, a 45 -minute to one-hour
workshop does not provide the input Council desires.
Mayor Peterson suggested that a second joint workshop be held to determine their
interest in participating and to obtain specific direction from the joint group.
Mr. McDaniel concurred. Holding a workshop session 2 to complete that dialogue will be
beneficial in determining the way in which they wish to proceed. Staff will provide
support and receive any direction provided by the group.
Ms. Fox concurred with the suggestion for a second workshop. However, the
conversation must be broader. Making a few changes in the Bridge Street Code will not
provide the answers desired. A review and changes are needed that will effectively
ensure the objective of preserving the Historic District.
Mayor Peterson suggested beginning with the second workshop session. That group
could provide suggestions regarding the stakeholders that should be included in the next
steps. It is important to finish the first conversation before beginning the second
conversation.
Ms. Fox stated that conversation with other stakeholders in important. If PZC and ARB
want to be involved in the larger conversation with a facilitator, that would be helpful.
However, it will be helpful to Council to have the input of stakeholders. Changing some
aspects of the existing Bridge Street Code will not provide the result the community
desires for a commitment to the Historic District.
Mayor Peterson requested that the second workshop be scheduled.
Mr. McDaniel stated that staff would proceed with scheduling the meeting.
Administrative Committee Chair Vice Mayor Amorose Groomes stated that:
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held
Form 6101
February 26, 2018 Page 10
Council's Goal Setting Retreat will be held this Thursday evening, March 1 and
during the day on Friday, March 2 at the Muirfield Village Golf Club. She is
excited to hear Council members' presentations.
Board and Commission candidate interviews will be held Monday, March 5 at 5:30
p.m. A packet containing applicants' information was provided to Council this
evening.
Community Development Committee Chair Mr. Reiner stated:
Staff is currently reviewing the first group of 2018 Beautify Your Neighborhood
grant applications, and a Community Development Committee will be scheduled
in the near future to review those applications.
His goal -setting presentation will consist of 13-15 housekeeping projects related
to the Community Development Committee that he would like to advance with
Council members' support.
Public Services Committee Chair Ms. Alutto stated that a committee meeting will be
scheduled after Council's Goal Setting Retreat.
Mid -Ohio Regional Planning Commission (MORPQ: Vice Mayor Amorose Groomes stated
she had her interview for the Executive Committee last week and is awaiting the
decision.
Dublin Arts Council Liaison Mr. Reiner reported that Dublin Arts Council is currently
hosting an interesting exhibit called, "The Sphere of Magic and Other Visionary Objects/
Extraordinary Images." He encourages Council to visit the exhibit.
COUNCIL ROUNDTABLE
Ms. Fox reported that she and Ms. De Rosa attended the Ohio Municipal League seminar
for new Council members on Saturday. Mr. Steve Smith, speaker, provided fascinating
information. She and Ms. De Rosa enjoyed the seminar and learned a lot.
Mr. Reiner:
1. Congratulated George Bell on the honor of being selected Grand Leprechaun for
the 2018 St. Patrick's Day Parade.
2. Congratulated the City on its receipt of the Healthy Business Council's silver level
award.
Mr. Keenan:
1. Received a couple of calls from citizens regarding Code violations related to the
Monterey Drive entrance near the duplexes. He requested that Code Enforcement
review that situation.
2. Received calls concerning the traffic light issue and pedestrian crossings at Bridge
and High streets.
Ms. Amorose Groomes:
1. Thanked Ms. Mumma for the Parkland Acquisition Fund information and history
that was provided in Council's packet. Her issue with this process is two -fold,
which she would like Council to be prepared to discuss when the CIP hearings are
held:
(a) If Council desires to obtain parklands, the CIP budget has to be re -visited
because those dollars have been programmed for the next five years. It
makes parkland acquisitions more difficult if it requires reviewing a five-year
budget versus withdrawing money from a fund in which it is already available.
(b) The automatic designation to the CIP budget versus some other budget to be
determined — although flexibility is allowed to change the destination of those
funds, it would require extensive reworking of the CIP budget.
2. Thanked staff for the Rock Cress Parkway memo. She appreciates the
clarification to the design.
3. Has questions about the Columbus Metropolitan Library memo and is looking
forward to staff's report at the next Council meeting.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held
Form 6101
February 26, 2018 Page 11
4. Asked if the token system will be continued this year for the Dublin Irish Festival,
because the automated payment technology will not be operational for the 2018
Festival.
Mr. McDaniel responded that the City would continue use of the token system.
5. Received a notice from the Franklin County Soil and Water Conservation District
with some tree order forms. These trees will be available in short order and
would be a good value. If staff could identify areas within the City in need of
reforestation, perhaps Ms. Nardecchia could suggest volunteer groups that would
be interested in such projects. These trees could be used to start reforestation in
areas where trees have been lost.
6. Thanked Washington Township for allowing the Leadership Dublin group to host
its February 13 event at their facility. She, Ms. Fox and Ms. De Rosa attended the
event and left feeling very positive about the future leaders of this community.
7. Attended the East Dublin Civic Association meeting on February 20, where the
Schools provided a presentation on their expansion plans.
8. Attended the Dublin Women's Philanthropic Club Snowflake Gala on Saturday,
February 24, where they honored KidSMILES Co -Founder Julie Homon.
9. Also received a call about the Bridge and High Streets' pedestrian activity. The
City needs to identify some longer-term solutions that will ensure the safety of
pedestrians who are crossing the street.
Mr. McDaniel stated that he received an email earlier today from Mr. Dring regarding
a Downtown Dublin Alliance meeting on March 21 regarding this issue. He asked Mr.
Dring to include City staff in that discussion, as it is both a traffic engineering and
Police issue. This would enable all parties to have the same understanding of the
history and then collaborate on the issues. Mr. Dring agreed, and certain staff
members will be asked -to attend.
10. The "Coffman Homestead" sign in front of the Coffman House is supported by
sections of chain link on either side that have rusted, and the rust has run down
onto the face of the sign. Many folks have invested efforts and pride in that
facility, and the sign does not do it justice. She would like that to be remedied.
In addition, perhaps Council's Community Development Committee could consider
historically appropriate landscape for the building. A Garden Club or other
organization likely would be interested in participating in such a project.
Mayor Peterson:
1. Reported that he attended the Asian Indian American Business Group dinner on
February 21 in Lewis Center, where the City of Dublin was recognized for its
appreciation of that segment of our community. Mr. McDaniel and Mr. Kridler
presented updates and highlights of initiatives taking place in Dublin. Chief von
Eckartsberg, Ms. Richison and Ms. Puranik also attended. He was reminded of the
importance of that segment of our community and also of how hard our staff
works — at the end of a typical work day investing another four hours on behalf of
the City of Dublin!
2. Echoed congratulations to George Bell. The new Grand Leprechaun selection
procedure was used and it worked very well. Although the tally will remain
secret, it was the largest gap experienced between the top and second vote
getters. Mr. Bell is well deserving of this honor, and Council looks forward to
seeing him at theft. Patrick's Day Parade!
ADJOURNMENT
eeting wasAdjoVrned at 8:00 p.m.
ayor —Presiding Officer
0.
0&&Z4) �Al- � J
Acting 9erk of Council