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HomeMy WebLinkAbout02-12-2018 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held CALL TO ORDER Dublin City Council February 12, 2018 Mayor Peterson called the Monday, February 12, 2018 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Meeting Present were Mayor Peterson, Vice Mayor Amorose Groomes, Ms. Alutto, Nis. De Rosa, Ms. Fox, Mr. Keenan and Mr. Reiner. Staff members present were Mr. McDaniel, Ms. Readler, Ms. Mumma, Nis. Goss, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Farman, Mr. Rogers, Mr. Hammersmith, Ms. Gibson, Mr. Robison, Ms. Gilger, Ms. Burness, Ms. Richison and Mr. Nouck. EXECUTIVE SESSION Form 6101 Mayor Peterson moved to adjourn to executive session for the purposes of discussion of the purchase of property for public purposes and for conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Ms. Alutto seconded the motion. Vote on the motion: Ms. Alutto, yes; iris,, De Rosa, yes; Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Fox, yes. The meeting was reconvened at/ -.00 p. rn . PLEDGE OF ALLEGIANCE Ms. Alutto led the Pledge of Allegiance. On behalf of Council and the Dublin community, Mayor Peterson expressed deepest condolences to the City of Westerville, the Westerville Police Department, and most especially to the families and friends of Officers Eric Joering and Anthony Morelli. These two fine officers were purposely and sen:3elessly gunned down while performing their duties on Saturday morning. This is a tragedy that extends across all of our borders, because these two officers, like our Dublin Police officers, serve and protect all of us. Their sense of duty and honor doesn't end at the City limits. As we travel around Central Ohio during our daily lives, we are kept safe by police officers serving multiple jurisdictions. We owe them our lives, and Officers Joering and Morelli gave us theirs. We need to appreciate the danger these two fine officers and our Police Officers face daily on behalf of their communities. We! need to take the time to thank our police officers, our Washington Township EMS -- all of our first responders, whenever we have a chance. Chief von Eckartsberg and City (tanager Dana McDaniel have offered our help and support to the City of Westerville, and we will do whatever we can. We want them all to know that we stand with them. Our thoughts and prayers go out to the City of Westerville. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA Mayor Peterson asked if any Council member requests removal of an item proposed for the Consent Agenda. Ms. Amorose Groomes stated that she does not want to remove Resolution 06-18, but has one question regarding that item. The quote is for $1,757 for per unit hour. Typically, there are three-four workers involved. Is that a cost per worker? Mr. Hammersmith responded that is how the bid is structured. Several items, including the labor and equipment items, are all covered by the per unit hour. The contractors look at the proposed project and provide an estimate using those hourly rates, identifying the equipment and labor they would use. Staff reviews and approves before any work is completed. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held February 12, 2018 Page 2 Ms. Amorose Groomes inquired if the $1,757 is the cost for an average crew, but could this increase if an additional item, such as a bulldozer, were to be needed? Mr. Hammersmith responded that it is not just the cost for an average crew; it is actually the sum cost of the crew and all equipment items used on a one-hour basis. The per hour cost provides a means to compare -the bids, if multiple bids are received. Mr. Keenan asked for a correction in the second paragraph, page three of the January 221 2018 Council minutes to his statement that, '"It is due to Mr. Sullivan that this event runs so smoothly." He believes that he stated it is due in large part to Mr. Sullivan's efforts." He doesn't want to ascribe all the success to Mr. Sullivan alone. Ms. Fox stated that the D53 Liquor Permit reflects a monetary savings versus a D5 permit. Has the City informed the existing businesses in these subareas about this opportunity? Ms. Readier responded that they have been informed and Economic Development markets that incentive. Mayor Peterson moved approval of the four items on the consent agenda. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Fox, yes. • Approval of 01-22-18 Regular Council Meeting Minutes • Notice to Legislative Authority re. New D53 Liquor Permit for Jordan Restaurant Group HQ dba Hen Quarter, 6628 Riverside Drive, Dublin, OH 43017 • Notice to Legislative Authority re. Change of Corporate Stock Ownership for D5 and D6 Liquor Permits for LaScala Ristorante Inc. dba LaScala Ristorante & Patio, 4199 W. Dublin Granville Road, Dublin, OH 43017 • Resolution 06-18 Accepting the Lowest and Best Bid for the 2018 Stormwater Maintenance Program. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 02-18(Amended) Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2018s Ms. Mumma stated that she was not present at the first reading of this ordinance, but is aware of the questions that were raised. A detailed memo of responses to those questions was provided in this meeting packet. Vice Mayor Amorose Groomes: 1. Stated that the Community Development Committee (CDC) recently discussed the reforestation of Avery-Muirfield Drive. As Mr. Reiner inquired at the previous meeting, has a determination been made regarding reforestation of those areas? Mr. McDaniel responded that where the City has the ability, it will have a plan to do so. However, in some areas the City cannot proceed without the cooperation of the landowner. Use of the Tree Fund for areas other than public property would require approval b Council. Staff is developing a reforestation plan and will continue to work pp y with the residents to address the need. Mr. Reiner stated that most of the buffers along those roads are 20 years old. After comprehensive evaluation of the situation, the City needs to begin sequential replacement of the buffers. This is good topic of discussion for the Council Goal -Setting Retreat. Mr. McDaniel stated that the current street tree program provides for planting approximately 1,000 street trees per year, and any areas in the public right-of-way are pp y included in thatro ram. The only issue is with those areas that lie on private property. p 9 Staff is continuing to evaluate the issue. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council February 12, 2018 Page 3 Meeting Ms. Amorose Groomes stated that the CDC discussed the possibility of addressing those areas through BYN grants. 2. In Section 3 of the Transfers, there is $605,200 for "additional costs associated with the North High Street Widening Project." Is that for additional costs that were over budget? Ms. Mumma responded that it is for a Change Order on the project related to utility location. Form 6101 3. Previously, Council removed the 25% that would have gone to Parkland Acquisition to make the entire amount available for Capital Improvement Projects. Council changed that legislation approximately a year ago. She wants to make sure that we continue to look at possible parkland acquisition. Previously, the Parkland Fund grew sufficiently to encourage consideration of additional park projects for this community. Maybe that is the reason the City has completed so many great park projects. It is more difficult to do that now, because it would be necessary to move the money for that purpose. She wants Council to remain cognizant of the need to set aside, significant dollars for parkland, because that is how the City has accomplished what it has. Ms. Mumma provided clarification regarding that change. Prior to the General Fund Policy being approved by Council, there was no formal mechanism to transfer money when the Fund balance exceeded a certain amount. According to the Policy that Council approved, of the amount that exceeded '1501o, 25% would be designated to the Capital Improvements Tax Fund. No other change was made. The inside millage allocation is still split between Parkland Acquisition and the Capital Fund. Nothing with the General Fund Balance Policy changed that. Vice Mayor Amorose Groomes stated that she is referring to the Transfer portion, of which a portion would go to Parkland Acquisition and a portion for other projects. Ms. Mumma inquired if she is referring to the General Fund Transfer or the Capital Fund. Vice Mayor Amorose Groomes stated that she believes so, but perhaps it was the Capital Fund. Ms. Mumma responded that is the Inside Millage distribution, which has been modified in past years. ft has been as it is currently for the past ten years or so. Mr. McDaniel stated that within the Capital Budget, there is a Parkland Acquisition Fund, and staff continues to fund it the same. Ms. Mumma clarified that it is a separate fund. As part of the annual Capital Budget, $600,000 is taken from the Capital Improvements Tax Fund and transferred to the Parkland Acquisition Fund. The Parkland Acquisition Fund itself receives $600,000 from the Capital Improvements Tax Fund as well as the Inside Millage allocation that Council has determined should be credited to thE.1 Parkland Acquisition Fund. Mr. McDaniel stated that, traditionally, parkland acquisitions have been made from that Fund. There will soon be additional opportunities for use of that Fund. The Metro Parks debt will soon be paid off, and that repayment has come from this Fund. Vice Mayor Amorose Groomes stated that she wanted to ensure that when those transfers are made, we remain cognizant: of that need. Ms. De Rosa stated that the staff memo states that "included in the C P is a $1 million Transfer in the first year." Is that a mathematical calculation and why is that only in the f rst yea r? Ms. Mumma responded that when the CIP is developed, staff is estimating the resources that are going to be available to fund each year of the projects. When staff conducts this exercise again in the next couple of months, an estimate will be made of what revenues will be available next year to pay for the capital projects. Knowing our General Fund balance, staff estimated that we would have $1 million that we would be able to transfer. That is consistent with the General Fund Balance Policy. We will always estimate conservatively. Consistent with the City's conservative planning, we do not assume that in years 2 — 5, there will be anything available in the General Fund. If it should not be available, the City could potentially be in a deficit position if everything else remained the same in the capital budget. In the summer, a reasonable estimate is made of the anticipated amount that will be available to transfer from the General Fund to the Capital RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Held February 12, 2018 Page 4 Meeting Form 6101 Fund, should Council decide to do so. we included language in the General Fund Balance Policy that should Council decidE! to deviate or not do that transfer, it could transfer it to another fund. That conversation would occur as part of the Capital Budget discussion, because if Council eliminates the $1 million -- or whatever the amount is at year-end -- it changes the funding level of the Capital Projects program. Ms. Ike Rosa noted that it appears that at the end of the five years there will be a surplus of approximately $108,000® Is this an appropriation, but there is no actual movement of those funds? Ms. Mumma responded that this is actually the movement of the 25% above VS%, so $13 million will be transferred. The $1 million number in the slides was just an estimate at that time. In terms of the budgetary process, when Council approves the Capital Budget, there really are not any dollars appropriated at that time. That occurs in December with the annual appropriations ordinance. That actually appropriates the money — to move it from one place to another. In this case, however, because the actual ending fund balance is not known until after December 31, in January or February Council is asked to authorize the Transfer. Mr. Keenan inquired if, once that money is in the Parkland Acquisition Fund, there is a mechanism to move it back out. Is it encumbered? Nis. Mumma responded that it is not encumbered, but it is earmarked in the Capital Fund for any of the projects that Council approved as part of the CIP. Mr. Keenan inquired if a surplus builds up in the Parkland Acquisition Fund, can it moved back to the General Fund. Ms. Mumma responded that if Council were to make a decision to transfer money to the Parkland Acquisition Fund, transferring it back might not be the best action. Mr. Keenan stated that it is not something Council has ever done or would want to do. Ms. Fox referred to the transfer of the 25% above the 75% surplus into the Capital Improvement Tax Fund. Although money is designated for Capital Improvements, is there an increased amount for maintenance, including the needed manpower? Mr. McDaniel responded that from an operational perspective, consideration is always given to the necessary staffing to support any new projects coming on, looking at the balance between full-time staff vs. seasonal staff and contract services. we look forward at the anticipated cost of the maintenance responsibilities that will transfer to the City after construction. Significant dollars were added to this year's budget for anticipated maintenance costs for the interchange, much of which will be for contractual services. Vote on the Ordinance: Ms. Fox, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Nis. Alutto, yes; Vice Mayor Amorose Groomes, yes; Mr. Keenan, yes; Mr. Reiner, yes. Ordinance 03-18 Authorizing the City Manager to Enter into an Infrastructure Agreement with Gage Crossing II, LLC, for the Gage Crossing Development. Mr. Hammersmith responded that there have been no changes since the first reading of this ordinance. Staff recommends approval. Vote on the Ordinance: Mr. Keenan, yes; Ms. De Rosa, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mayor Pe1cerson, yes; Ms. Alutto, yes; Ms. Fox, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 04-18 Amending the City Income Tax Code; to Adopt Sections 718.80 through 718.95 of the Ohio Revised Code, and Declaring an Emergency. Ms. Alutto introduced the ordinance. Ms. Readier stated that H.B 49, the State's biennial appropriations bill, included a rider that creates a scheme of centralized municipal net profit tax collection to be administered by the State Department of Taxation. H.B.49 allows any payor of net profit tax to opt -in to centralized collection. This results in a State takeover of all administrative functions related to the net profit tax for these bu§inesses, including collection of the tax payments RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 February 12, 2018 Page 5 Held and requests for refund. The State also takes a fee of 0.5% of net profit tax revenue it collects for administrative costs and rations the disbursement of tax revenues to cities. In addition, H.B. 49 also included the elimination of the throwback rule, which apportions income from sales of goods to the place from which the goods shipped, if the seller does not have an address in the place where delivery is made. Recognizing that it cannot directly impose this system upon municipalities, the State instead adopted a requirement for cities to pass ordinances adopting the centralized collection provisions or risk losing their income tax authority. Originally, the deadline to adopt these provisions was January 311 2018. However, the City of Dublin has joined over 150 other municipalities, represented by Frost Brown Todd (FBT), to challenge H.B 49 municipal net profit tax provisions by filing lawsuit with Franklin County Common Pleas Court. A hearing on the City's preliminary injunction request was held today and is continuing into tomorrow. This legislation before Council tonight is introduced for a second reading and passage by emergency on February 26. The reason for emergency is that it is imperative that Council adopt the legislation immediately if the preliminary injunction request is not granted. Otherwise, the City risks claims from taxpayers for refunds along with potential arguments from the State that the City does not have the authority to tax without legislation in place. The legislation before Council tonight is based on a recommended draft from FBT that other cities are adopting throughout the State with the emergency language included. If the preliminary injunction is granted, the legislation will be pulled from the February 26 agenda. Additionally, if the judge provides a longer period of time for adopting legislation, the request for emergency adoption will be removed. The ordinance expressly reserves the City's right to continue to challenge the constitutionality of H. B. 49. Vice Mayor Amorose Groomes stated that she appreciates the emergency nature, which meets the benchmark that the City cannot do what is needed to keep our community safe if we can't fund those activities. This legislation meets the threshold for definition as an emergency. There will be a second reading/public hearing on February 26. Mayor Peterson stated that the next 16 ordinances are for acquisition of easements for the sanitary sewer extension to areas 1.1a and 11b [Dublin Estates and Lancashire subdivisions and several properties on Dublin Road]. He moved to waive the Council Rules of Order to discuss ordinances 05-18 through 20-18 together, requesting the Clerk to read the names of the property owners into the record. Ms. Alutto seconded the motion. Vote on the motion: Ms. De Rosa, yes, Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Autto, yes; Vice Mayor Amorose Groomes; Mayor Peterson, yes. The Clerk read names of the owners of the following properties into the record. Mayor Peterson introduced the ordinances. Ordinance 05-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.058 -acre, more or less, permanent utility easement, from William T. and Joan C, Bownas, from the property located at 7365 Bellaire Avenue, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 06-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.020 -acre, more or less, permanent utility easement, from Scott E, and Renee M, Kasun, from the property located at 4395 Bellaire Court, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 07-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.006 -acre, more or less, permanent utility easement, from Mark D. and Jennifer R. Crabtree, from the property located at 4410 Bellaire Court, for the public purpose of constructing sanitary sewer infrastructure. _aq_410 Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held Ordinance 08-18 February 12, 2018 Page 6 Meeting Form 6101 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.024 -acre, more or less, permanent utility easement, from .Jason T. Overbey, from the property located at 4370 Limerick Lane, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 09-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.026 -acre, more or less, permanent utility easement, from Wolfgang and Karin M. Doersch/ag, from the property located at 4400 Limerick Lane, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 10-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.027 -acre, more or less, permanent utility easement, from Hassan and Bridgette L. Ayoub, from the property located at 4428 Limerick Lane, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 11-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.022 -acre, more or less, permanent utility easement, from Patrick McMonigle, from the property located at 4444 Limerick Lane, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 12-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.013 -acre, more or less, permanent utility easement, and a 0.010 - acre, more or less, temporary easement from Dorothy M, Manns, Trustee, from the property located at 7570 Dublin Road, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 13-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.070 -acre, more or less, permanent utility easement, a 0.057 -acre, more or less, temporary easement, and a 0.066 -acre, more or less, temporary easement from Amy R, Laurence, from the 'property located at 7578 Dublin Road, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 14-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.075 -acre, more or less, permanent utility easement, and a 0.075 - acre, more or less, temporary easement from .Jacob R. and Denise M. Wah/enmaier, from the property located at 7586 Dublin Road, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 15-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.069 -acre, more or less, permanent utility easement, and a 0.069 - acre, more or less, temporary easement from Rochelle Vennari (a.k.a. Rochelle Rogers), from the property located at 7594 Dublin Road, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 16-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.059 -acre, more or less, permanent utility easement, and a 0.069 - acre, more or less, temporary easement from Dorothy M, Manns, Trustee, from the property located at 7600 Dublin Road, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 17-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.065 -acre, more or less, temporary easement from Mitzi Walters, from the property located at 7652 Dublin Road, for the public purpose of constructing sanitary sewer infrastructure. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City. Council Meeting Form 6101 February 12, 2018 Page 7 Ordinance 18-18 Authorizing the City Manager to execute necessary conveyance documents to acquire a 0.024 -acre, more or less, temporary easement from Shirley M. YValters, Trustee from the property oocated on Dublin Road, for the pubic purpose of constructing sanitary sewer infrastructure. Ordinance 19-18 Authorizing the City Manager to e.,Kecute necessary conveyance documents to acquire a 0.278 -acre, more or less, permanent utility easement, and a 0.171 - acre, more or less, temporary easement from Shirley M. Walters, Trustee, from the property located on Bellaire Aven"e, for the public purpose of constructing sanitary sewer infrastructure. Ordinance 20-18 Authorizing the City Manager to e,.Kecute necessary conveyance documents to acquire a 0.011 -acre, more or less, permanent utility easement from Todd E, and Elizabeth .1, Brewster, from the property located at 4455 Bellaire Avenue, for the public purpose of construciting sanitary sewer infrastructure. Mr. Hammersmith provided background on the project. On December 7, 2015, Dublin City Council adoptee a policy regarding public water and sanitary sewer utility extensions to areas that do not currently havE! access to these public services. The City has developed a conceptual 15 -year plan for extending water and sewer lines to developed properties within City limits. The Sanitary Sewer Extension for Areas 11A and 11B Project (the "Project's is the first project moving forward from the conceptual 15 -year implementation plan. This is an area north of Brand Road, east of Dublin Road and extends along Bellaire Avenue, Bellaire Court, Limerick Lane and some parcels along Dublin Road. The sewer extension will be an 8 -inch sanitary sewer extension along those streets. The project has the potential to serve 29 existing parcels of which 26 parcels have existing home sewage treatment systems (HSTS). The construction of this project will allow three existing undeveloped parcels the potential to connect to the public sanitary sewer system. The Project requires the City to acquire easements from various property owners on Dublin Road, Bellaire Court, Limerick Lane, and Bellaire Avenue. The City participated in good faith discussions with all property owners and has come to mutually agreeable terms with all owners to donate the easements to the City at no cost. There are 14 different property owners for 16 different parcels. Two individuals own two different parcels. Those parcels are identified in the staff report. Ms. Fox inquired if more parcels would be connecting than just these properties. Can homeowners decide to connect or not? What is the policy? Mr. Hammersmith responded that the City is not forcing connection at this time, but at the time their on-site system would fail, we would work with the Franklin County Board of Health to ensure connection to our system. There are several homeowners who want an immediate connection, once the extension is completed. Ms. Fox inquired if, once the extension is completed, would some homeowners not connect to the system. Mr. Hammersmith responded affirmatively. Ms. Fox inquired if the property owner pays for the connection from the street to their home. Mr. Hammersmith responded affirmatively. Ms. Fox inquired if the City shares any portion of that expense. Mr. Hammersmith responded that the City does not share that expense. The City provides only the tap into the line. The property owner has three different costs: the service line installation, the tap fees and the ongoing maintenance. Ms. Fox inquired if there is an average cost, or does it depend on the distance from the street to the house. Mr. Hammersmith responded that, typically, it is a same-day connection, once the service line is installed. The property owner would hire a contractor or plumber to provide that service line on their property. The service line is installed close to their existing system, so that there is a relatively seamless connection. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council February 12, 2018 Page 8 Meeting Form 6101 Ms. O'Callaghan stated that the City's policy does provide an incentive forro e p p rty owners who connect within two years of the service being available to them. The incentive is to waive 50% of the Dublin portion of tap fee charges. Ms. Fox inquired what are the tap fee charges. Mr. Hammersmith responded that the Dublin portion is a little less than $2,000. Ms. O Callaghan responded that there are Dublin and Columbus tap fees. Ourolio p y would waive 50% of Dublin's tap fee; Dublin does not the ability to waive the Columbus fee - Ms. Fox stated that the property owner would therefore save $1,000 if they p to in within two years of receiving notice that the utility is available for connection. Mr. Keenan stated that his recollection is that when the homeowner's system fails or no longer �• y g meets the County's requirement., they must connect if the line is available. Mr. Hammersmith responded that is correct. Mr. Keenan noted that the City did not want to force connection if the homeowner had Just installed a new system or had a system with a five to ten-year life remaining. It is also noteworthy that no other municipality provides the sewer line extension at no cost to the landowner; however, Council determined that this service was important for the health, safety and welfare of its residents and waterways. The Indian Run connection to 27 homeowners was the first such connection; the City spent over $1 to 1.5 million for that extension. He believes the cost for connection from the street to the house was estimated at $5,000 to $15,000. Having City sewer services improves property values for those homeowners. p Mayor Peterson encouraged residents to read the City's sanitary sewer extensionolicyl which is provided at the City's website. p Mr. McDaniel stated that there is a prioritization plan for deployment over a 15 -year timeframe. Council will review this timeframe annually with the CIP budget and can alter that timeframe, if desired. There is also a mechanism for residents toetition the City ty to advance their position in that timeframe. The City is actively engaged in communications with the residents. The City also continues to work with the Health Department for ongoing inspections of the onsite treatment systems for the homes, and prioritization can shift over the 15 -year period. Mr. Keenan noted that flexibility was also built into this program for synchronization with road or shared use path projects. The downside is that there were a number of areas in which the property owners were adamantly opposed to connection. Is aercenta e of p 9 the neighborhood residents necessary to move up the prioritization of their area? Mr. Hammersmith responded affirmativelly. Mr. Keenan stated that Council has had ongoing discussions about sewer line extensions for many years. Mayor Peterson noted that it was an ongoing discussion for severalears but when, , ultimately, Council developed and adopted this sewer extensionolic not one resident objected. � p y' J cted. It is impressive this policy accommodated everyone"s concerns. He encourages residents to visit the City's website to view the City's prioritization plan, identify where their neighborhood falls in that plan, and learn how they request uest re- q prioritization. There is no assessment to the residents for the cost of the main line. Mr. Keenan noted that the target area is south of the Amberleigh neighborhood. He presumes that the previous actions necessary to address sewer line issues in that neighborhood will not be necessary with 'this project. Mr. Hammersmith responded that the 36 --inch line was lined as a result of that incident so everything is in good order. Mr. McDaniel noted that there might be some areas where re -prioritization of a neighborhood is not possible due to sequencing of the extension. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held February 12, 2018 Page 9 Mr. Hammersmith stated that this project is being married with the storm sewer improvement project along Limerick Lane, taking advantage of the economy of having both construction projects at one time. They will be bid as one project. He recognized Todd Garwick, senior civil engineer, who worked with the 14 property owners individually to address logistics, issues and concerns. He handled that process very patiently, which probably resulted in the donation of the easements. There will be a second reading/public hearing on February 26, 2018. INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 07-18 Authorizing the City Manager to Execute a Contract with the Franklin County Public Defender Commission for the Defense of Indigent Defendants. Ms. Alutto introduced the resolution. Mr. McDaniel stated that it is the City's duty to provide indigent defendants with court- appointed counsel. Franklin County Public Defender's Office is willing to provide these services. The City has worked with their office in the past to provide this service. The 2018 contract cost reflects a decrease in cost of 7.6% per case from the 2017 contract. Last year, the City spent $2,573 for this service. This year, $2,800 was budgeted. Staff recommends approval of this Resolution authorizing this contract. Vote on the Resolution: Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Peterson, yes; Ms. Alutto, yes; Vice Mayor Amorose Groomes; yes; Mr. Keenan, yes. Resolution 08-18 Authorizing the City Manager to Enter into an Agreement with Revi Ventures. Ms. Alutto introduced the resolution. Ms. Gilger stated that this agreement represents a continuation of services provided by Rev1 focused on new company, technology and job creation in exchange for the City providing matching funds for the Third Frontier grant -funding program. This is the 12th year of the City's participation in this program. The State of Ohio's Third Frontier grant program is the primary funding mechanism to support this effort. Rev1 Ventures is designated as the lead agency in the Central Ohio Region responsible for the administration of the grant program. This program is funded by a combination of the State of Ohio and local (private and public) matching funds. City Council has budgeted $200,000 in the City's 2018 Operating Budget as its local match. The proposed agreement is consistent with previous Agreements approved by Dublin City Council and provides for the continuation of services to include the following: • Facilitate and promote networks among Dublin entrepreneurial/technology start- ups. • Assess the potential and legitimacy of start-up companies/ideas. • Market and communicate to promote services and funding. • Provide assistance to compete for funding/capital. • Identify high potential entrepreneur candidates within the community. • Provide access to entrepreneurial training and mentoring. • Provide and support training programs at the DEC and in Dublin. • Generate deal flow and DEC referrals as a result of the resources and activities listed above. Their 2017 annual report was provided in the meeting packet. For the City's $2.2 million investment provided over the last 11 years, there has been a return of $73 million in investments to Dublin start-up companies. Tom Walker, President and CEO of Revi Venture, stated that they are proud of this program. The deal flow in Dublin continues to grow. There are many great success stories, but he will highlight two. On the raw start-up side, a company called Healthy Roster has 15 employees and their revenues continue to grow. On the other end of the spectrum, a company that they have discussed previously with Council — UpDocs, added over 40 jobs in 2017 and more than $13 million in investment capital. The company is located in Bridge Park. On an annual basis, Rev1 Venture receives 75-80 inquiries from RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council February 12, 2018 Page 10 Meeting Form 6101 the region. Approximately 10% turn into engaged companies. Rev1 Venture invested over $0.5 million last year in Dublin companies, which went on to raise $14 million. There was a 26-1 leverage last year; it is a 60-1 leverage through the life of the program. Currently, there are approximately 166 jobs with an average annual salary of $60,000- $70,000. Ms. De Rosa stated that what Rev1 Ventures has done is fantastic. They cover a large region. How does Dublin compare with other cities, and looking into 2018 — what could Dublin do to increase the deal flow? Mr. Walker stated that they serve a 15 --county region in central Ohio, as designated by the Third Frontier program, but the majority of their deal flow comes from Franklin County. About 90% is Columbus -centric; Dublin is the second most active region. The City's commitment is on par with other communities that fund thea. It is representative of the amount of deal flow from this region. Looking at 2018 -- projects related to Ohio University and the growth of the Innovation District will attract knowledge-based workers. They anticipate opportunities from innovation and high growth businesses. There are also opportunities with Ohio Health, but they have a unique culture and promote innovation within their base of doctors. Those opportunities can potentially generate new information technology innovations in the region. The DEC and other new developments in the region can spur start-ups and be an attraction factor for Dublin. Dublin has some unique features compared to Columbus and other regions. An entrepreneur raising a family wants to be in a community like Dublin, and they focus on attracting those opportunities. However, those opportunities require investment. Ms. De Rosa inquired his input about Smart City and Internet of Things, and those opportunities for Dublin and the region. Mr. Walker stated those things are not the future; they are here today, so we hive to act on those opportunities today. Dublin has a great opportunity in the Corridor and is mobilized to capitalize on that in a unique way. Ms. Alutto stated that there are spaces that start-ups and entrepreneurs are interested in occupying as they begin to grow their businesses. Does Dublin have sufficient useable space within the DEC or other areas in the City? Access to great technology and collaboration exists at the DEC, but is there adequate innovative space? Mr. Walker stated that start-ups love areas like Bridge bark, but they cannot afford that space. They either need to find areas around or easily accessible to areas like that. They are looking for walkability to coffee shops and restaurants; they aren't interested in driving to those areas. There is a future that involves the DEC and other kinds of spaces. Central Ohio is rich in co -working spacE!, and co -working space is not necessarily synonymous with start-ups. Start-ups ineed a different kind of space. They are having ongoing discussions with staff on those types of issues. Vice Mayor Amorose Groomes inquired if he could identify anything that would improve Dublin's position. Mr. Walker stated that there are two areas that all communities compete for and that is talent and investment capital. Whatever can be done to continue to attract and help grow investment funds would beneficial. Communities are attractive if they have investment vehicles, such as incentives for angel investors or a community investment fund. A gap also exists in talent for the work force of the future. College graduates often have not received the type of training needed for those jobs and need to obtain additional skills training to access the b/pe of jobs desired by high growth companies. Providing training camps, boot camps and certificate programs for the future work force are key for a community. Vice Mayor Amorose Groomes responded that Dublin does have the Emerald Campus and STEM programs. The City cannot provide education and talent — schools or educating bodies can do so; nor can we do much in regard to private investment dollars. Is the City doing all that a city can do? Mr. Walker responded that Dublin has many of the right components. Council passes the type of legislation that improve the quality of life in the City, and that is important. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held February 12, 2018 Page 11 Form 6101 Dublin can do things that are attraction based, for example, zonings that attract certain types of companies or training institutes. Mr. Reiner stated Council is contemplating the rehabilitation of an older office area in the City. Earlier, Mr. Walker stated that an area that is not walkable or does not have restaurants is less attractive. Rehabilitation of that older office area in the City should provide the type of interest and synergy that is needed. Ms. Fox stated that area would be a perfect place for the type of training programs and boot camps that were mentioned. The area has available space, will be walkable, will have restaurants, and some affordable housing for young talent. It would be very helpful to be specific about your needs while the City is thinking about the Metro Blazer area, which would be a perfect place -- close to the center of the city. Vote on the Resolution: Ms. Alutto, yes; Mr. Keenan, yes; Ms. De Rosa, yes; Mayor Peterson, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Amorose Groomes, yes. Resolution 09-18 Authorizing the City Manager to Execute an Intergovernmental Agreement with the Franklin County Commissioners for the Administration of Wireless 9- 1-1 Government Assistance Funds. Ms. Alutto introduced the resolution. Chief von Eckartsberg stated that this resolution will authorize the City Manager to enter into a new intergovernmental agreement with the Franklin County Commissioners for the purpose of receiving funds from the Wireless 9-1-1 Governmental Assistance Fund. Since 2006, the City has entered into these agreements. The most recent agreement ended at the end of 2017. The Franklin County 9-1-1 planning committee revised the disbursement five to four as directed by Ohio Revised Code §128.57. Dublin will continue to be one of the four funded answering points. Vice Mayor Amorose Groomes stated that Exhibit 1 indicates the amount of disbursements to the municipalities. Is that a percentage breakdown, or is it based on actual calls? Chief von Eckartsberg responded that it is a percentage breakdown based on the volume of calls received by each PSAP. Vice Mayor Amorose Groomes inquired if that number is evaluated annually, could it change with each contract? Chief von Eckartsberg responded that it could change with a new agreement. Vote on the Resolution: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Mr. Reiner-, yes; Ms. Fox, yes; Ms. Alutto, yes. Resolution 10-18 Appointing a Member to an Unexpired Term on the Planning and Zoning Commission. Ms. Alutto introduced the resolution. Vice Mayor Amorose Groomes stated that Council has interviewed 12 candidates for the Planning and Zoning Commission seat recently vacated by newly elected Council Member De Rosa, and has selected a candidate. Another PZC term is expiring at the end of March, and Council will be making a second appointment at that time. Ms. Amorose Groomes moved to amend the resolution to appoint Kristina Kennedy to the unexpired term on the Planning and Zoning Commission. Mr. Keenan seconded the motion. Vote on the motion: Mayor Peterson, yes; Vice Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Fox, yes. Mr. Keenan moved to approve the amended resolution. Ms. Alutto seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON. OHIO Held Meeting Form 6101 February 12, 2018 Page 12 Vote on the Resolution as amended: Ms. Alutto, yes; Ms. Fox, yes; Mr. Reiner, yes; Mr. Keenan, yes; Nis. De Rosa, yes; Vice Mayor Amorose Groomes, yes- Mayor Peterson, yes. COMMITTEE REPORTS Planning and Zoninq Commission: Ms. Fox stated that this Thursday a workshop will be held to discuss changes to the Bridge Street Code. This topic is of interest to residents of the Historic District. One of the proposed recommendations is to create a committee of stakeholders and individuals. It might be advantageous for Council to give thought as to how these changes will be presented to the public. She recommends that an effort be made to reach out to the public in a broader manner, so that more people will have opportunity to review what will be significant changes. Administrative Committee: Vice Mayor Amorose Groomes stated that Council's Goal Setting Retreat will be held on Thursday evening, March 1 and during the day on Friday, March 2 at the Muirfield Village Golf Club. It is a public meeting. Council members are working on the items they will be presenting for that visioning process. Community Development Committee: Mr. Reiner stated that pending staff's preliminary review of the first group of 2018 Beautify Your Neighborhood grant applications, a Community Development Committee will be scheduled to review those applications. He anticipates that at that time, the Committee will also hear a staff report on the Corridor landscaping projects. Tax Incentive Review Council: Mr. KeEnnan stated that the Tax Incentive Review Council and Dublin Housing Council will be meeting May 1 at 4 p.m. in Council Chambers. [He reviewed the list of representative members.] Public Services Committee: Ms. Alutto stated that a committee meeting will be scheduled after Council's Goal Setting Retreat. Dublin Friendship Committee: Ms. Alutto stated that the Committee recently met with Tim Sword, president of the Greater Columbus Sister Cities International, and discussed collaboration opportunities. As the regional presence for the greater Columbus area, they have 10 Sister City relationships, and Dublin has access to each of those cities for leveraging touch points, cultural and business exchanges. She and Ms. Richison will be meeting with Mr. Sword for strategic planning and will be providing recommendations to Council for consideration. Mid -Ohio Regional Planning Commission (MORPQ: Vice Mayor Amorose Groomes stated that a regional meeting was held recently at the Dublin Recreation Center. It was a meeting of entities in the Northwest Corridor and was well attended. Dublin Engineering staff provided updates on projects occurring in that region. Mr. McDaniel has informed her that Dublin may be eligible for a seat on the MORPC Executive Committee. She is discussing that opportunity for the Cit\ with Mr. Murdock and anticipates providing an update regarding that at the next Council meeting. US 33 Innovation Corridor Group: Ms. De Rosa reported that she and Ms. Fox attended the meeting last Friday in Marysville. Because it had been some time since the group last met, much of the discussion focused on information and updates on the development and planning projects occurring in the Corridor. The group also discussed potential joint projects and cross community activities that might provide the greatest collective impact. They also viewed some planning and technology updates. Dublin Board of Education Liaison: Ms. Alutto reported that the School Board met last Wednesday and discussed the School District's master plan. A meeting regarding the proposed new elementary school will be held at Dublin Scioto High School on February 20 at 6:30 p.m. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held COUNCIL ROUNDTABLE February 12, 2018 Page 13 Form 6101 Ms. Fox: 1. Expressed thanks to the Dublin Police Department. Following a recent call from a citizen in Washington Township, she contacted the Police Department. She was impressed with the comprehensive response of the Dublin Police Department, which included a visit to the citizen's home and Stealth Stat tracking reports. 2. She also learned that 22,000 cars traveled Dublin Road past her house within a three-day period. Mayor Peterson noted that he is always amazed at the Police Department's willingness to meet with the citizens to provide information. The Police Department officers manage a wide variety of challenges in an extraordinary manner. Ms. De Rosa reported that: 1. She and Vice Mayor Amorose Groomes had the pleasure of attending the ribbon cutting of Brick House Blue, a new co-working/meeting space in Bridge Park. It is an interesting example of the type of entrepreneurial and imagination/re- imagination endeavors occurring in the City. 2. She visited the new temporary Library location at Dublin Village Center. The Library staff indicated that traffic to that site is increasing as the community becomes aware of their location. As expected, one of the challenges is that the total number of materials is less in the temporary location; however, residents are taking more advantage of the opportunity to call and request materials be placed on hold. Mr. Reiner reported that the annual exhibit of Student Emerging Artwork is currently on display at the Dublin Arts Center until February 23. March 6 — April 20, DAC will be hosting an interesting exhibit called, "The Sphere of Magic and Other Visionary Objects/Extraordinary Images," by artist Mark Soppeland. Mr. Keenan: 1. Reported that along with the City Manager and Ms. Richison, he and Mayor Peterson met with the new Deputy Consul General of Japan, who recently visited Dublin. The City has enjoyed an excellent relationship with the previous Consul General of Japan, based in Detroit. 2. Inquired if Jerome Township was represented at the US33 Corridor Group meeting. Ms. De Rosa responded that the Township was represented by Ron Rhodes and Mark Spagnuolo. Ms. Alutto: 1. Inquired if the ARB and PZC would be meeting jointly this Thursday to discuss the Bridge Street District Code amendment. Staff confirmed it would be a joint meeting. 2. Inquired if members have been selected for the Historic Dublin Design Guidelines Update Committee. Mr. McDaniel responded that the members have not yet been selected. Vice Mayor Amorose Groomes: 1. Noted that the Items of Interest reported on Sign Code Enforcement efforts. She appreciates those efforts, as Code Enforcement is not an enjoyable task, but it is important, especially as it relates to vacancy rates. 2. Noted that a staff report on the Historic Dublin Guidelines was provided in Council's packet. She would like to see updated information on the topic provided to Council with the opportunity for discussion before the update is completed. 3. Reported that the Marriott Northwest recently had their grand re -opening; they did a fabulous job on this renovation and update. 4. Noted that Mr. McDaniel did an excellent job at the "All In" meeting on January 25. It was a nice opportunity to celebrate what staff has accomplished. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held February 12, 2018 Page 14 5. She and Ms. Ray attended the Ohio Realtor Association Forecast Lunch. They were bullish on the real estate market for this year, which was encouraging. However, that event was followeid a few days later by the Chamber Economic Forecast Breakfast, which had a very different message. Their forecasts were positive as well, but for different reasons. 6. The Brick House Blue ribbon cutting showed the return on investment of the governmental sector on these type of start-ups. Seeing the private industry wanting to capitalize on housing some of those services to benefit from the synergy was nice. 7. A new place opened in the City, called The Range — dear to her heart because it is golf -related. Their grand opening was this past Saturday evening. It is exciting to see older facilities completely transformed with new interiors. 8. Referred to an anonymous phone call received by the Council office and directed to her attention, which expressed concerns about safety along Hyland -Croy Road and with the City Engineering Department. The caller listed several concerns. Because she has no other format in which to communicate with the caller, she would like to state in this meeting that she will need more information to clarify the concerns and attempt to address them. She encouraged the caller to reach out again to her and she will keep their identity confidential, if that is a concern. Mayor Peterson stated: 1. He would like to echo Mr. Keenan's comments. The Deputy Consul General of Japan who visited Dublin was vE1.ry engaging and charming. She is very involved with the JASCO organization and very committed to the Japanese American community residing in Dublin. We invited her to come back as often as she would like. 2. He has learned that Dublin resident Chi Weber is not well. He would like Mr. Weber and his family to know that Council's thoughts and prayers go out for him. Chi is a pillar of this community and one our forefathers. He wishes him a speedy recovery and looks forward to seeing him at the St. Patrick's Day parade on March 10! ADJOURNMENT meeting was a journed at 8:20 p.m. i ayor — Pre$fftg'Officer ;aClerk Council U