The URL can be used to link to this page

Home My WebLink AboutResolution 021-18RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No. 30045 Resolution No. 21-18 _ Passed , 20 A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE EMERALD PARKWAY BRIDGE DECK OVERLAY WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 3Y of the Dublin Code, for the Emerald Parkway Bridge Deck Overlay; and WHEREAS, Council has determined that the bid submitted by Bridge Specialists, Inc. constitutes the lowest: and best bid. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section 1. The bid submitted by Bridge Specialists, Inc. in the total amount of $975,351.04 is hereby accepted. Section 2. The City Manager is hereby authorized to enter into contracts with Bridge Specialists, Inc. for performance and completion of the Emerald Parkway Bridge Deck Overlay pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Council further hereby authorizes and directs the City Manager, the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers of the City to prepare and sign all other agreements and instruments and to take any other actions as may be necessary to implement this Ordinance and complete the Project. Section 4. This Resolutiop/s all take effect upon passage in accordance with Section 4.04(x) of the Revised harter. �1 Passed thisay f 2018. _Z F..Z M, yor-"PresiUfng 0 AFEST: Clerk of Council UTT11C.e.- of the City Manager 200 Emerald Parkwayo Dublin, OH 43017-1090 000k ANNE ONES, � Uffyot"ID-ublin Aoft Cit Phone: 614-410-4400 *Fax: 614-410-4490 IVICM0 To: Members of Dublin City Council g�m Fromm. Dana L. McDaniel, City Maria, Date: April 19, 2018 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Barbara Cox, P.E., Engineering Manager John Henderson, P.E., Civil Engineer II Re: Resolution 21-18 — Bid Acceptance for Emerald Parkway Bridge Deck Overlay On April 5, 2018, three (3) bids were received, publicly opened, and read for the Emerald Parkway Bridge Deck Overlay project. The Engineer's estimate is $1,520,,000. This preventive maintenance project will remove and replace the concrete deck of the Emerald Parkway bridge over the Scioto River (between Dublin Road and Riverside Drive.) A copy of the construction drawings has been placed in the Council Planning Room for your reference and review. The budgeted funds for the Emerald Parkway Bridge Deck Overlay in the 2018 Capital Improvemem Program are $2,500,000 from account ET162, Emerald Parkway (Scioto) Deck Overlay. Based on the bids submitted, staff recommends awarding a contract to Bridge Specialists, Inc. for the shorter duration weekend timeframe (Alternate 'B� as a result of their lowest and best bid for Res. 21-18 - Bid Acceptance for Emerald Parkway Bridge Deck Overlay April 19, 2018 Page 2 of 2 Alternate 'B' of $975,351.04. Staff has thoroughly reviewed all bids and a summary of the bids i listed below: i The Communications and Public Information staff has developed the attached communication plan for this project. 7 Staff has thoroughly reviewed the bid submitted by Bridge Specialists, Inc. Staff recommends Council approval of Resolution No. 21-18, accepting as lowest and best the bid of Bridge Specialists, Inc. in the amount of $975,351.04 (Alternate 'B) and authorizing the City Manager to enter into a contract with Bridge Specialists, Inc. for this project. Bid as Bid as Read Read B*Idder Bid as Read Over (+) or Under (-) Corrected Bid Bid as Read Over (+) or Under (-) Corrected B 1i d Engineer's Engineer"s Estimate Estimate Alternate 'A' -1.111.11=-, ..... . ... I. .... Alternate*Bl Bridge Specialists, Inc. $965,351.04 -36.5% $975,351.04 -35.80% Complete General Construction CoTpa__ $1,040,400096 -31.6% $1,089,003.00 -28.40% ------ Shelly & Sands, Inc. 11069,003-00 -29.7% $1,093t247.96 -28.1% The Communications and Public Information staff has developed the attached communication plan for this project. 7 Staff has thoroughly reviewed the bid submitted by Bridge Specialists, Inc. Staff recommends Council approval of Resolution No. 21-18, accepting as lowest and best the bid of Bridge Specialists, Inc. in the amount of $975,351.04 (Alternate 'B) and authorizing the City Manager to enter into a contract with Bridge Specialists, Inc. for this project. Messaging & Communication Strategy Brief Collaborative effort led by Communications & Public Information 3.28.2018 Subject 2018 Emerald Parkway Deck Overlay project Background Engineering will be performing preventive maintenance on the Emerald Road Bridge over the Scioto River between Riverside Drive and Dublin Road. This work will be accomplished using a technique called hydro - demolition, which involves removing the top surface of the pavement with equipment that acts as a large power -washer. Traffic will be maintained in both directions at all times, except for two separate weekend closures when traffic, one direction at a time, will be detoured to Glick Road. In consultation with Community Events and Police, reviewing the dates for special events and considering the overlay has to be done in dry/warm weather, Engineering determined the main deck work and the needed closures would be best done after the tournament and before Irish Festival. Communication Goal(s) • Emphasize the positive aspects, specifically in regards to safety and maintaining the City's high standards for infrastructure • Provide clear, consistent messages about maintenance of traffic • Clearly communicate detour information and emphasize that there is a reasonable detour and many other alternate routes. Key Audiences/Sta K............ • City Council • Dublin residents • Dublin visitors • HDBA • DCVB • Downtown Strategic Alliance • Communications Advisory Committee (email to group only) • Schools (even though this project is summer work, we'll let them know) • USPS • Washington Twp. (specifically Fire/EMS) • Media (Dublin Villager, others) Key Messages • The City of Dublin has high standards for the safety and maintenance of our infrastructure. • This preventive maintenance is necessary to ensure the safety of this bridge for decades to come. • Traffic will be maintained in both directions at all times, except for two separate weekend closures when traffic (one direction at a time) will be detoured to Glick Road. The closures must be weekend closures and must occur between June 7, 2018 and July 24, 2018. The eastbound lanes will be closed the first weekend, followed by the westbound closure. The weekend closures must begin after 7 p.m. on Friday evening and conclude before 6 a.m. on Monday. Exact dates have not yet been determined. Once a schedule is developed, it will be subject to change because the work is weather dependent. Timeline: • Bid Opening Date: 4/5/2018 • Council Meeting Date: 4/23/2018 • Construction Window: Between 6/7/2018 and 7/24/2018 • Completion Date: 8/1/2018 Messengers • Engineering • City of Dublin CPI team Methods • Council memo • Spring HOA meeting • City website • All social media channels • Media — Dublin villager article/column • Video — News in :90 • Electronic message boards a week before closure Measurement • Number of complaints via social media or phone calls, email, etc. to City Staff and/or Council Message Collaborators • Communications & Public Information Lindsay Weisenauer — primary public information contact • Public Works Megan O'Callaghan • Engineering Paul Hammersmith Barb Cox Tim Root