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HomeMy WebLinkAbout11/04/2002 I.: :.rt~~~1L!Gtit.ttt::1.tjl:Uit~IJ:1{::.tff1t!l;:iJ.\ :)U;:lj1,tr f.Jt~~'i;::II,:')t~:M'+'I~::'~l'l ,,'tj~lt~f.l' .I I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO. 10148 November 4, 2002 Held 20 Mayor McCash called the Dublin City Council meeting of November 4, 2002 to order at 7:00 p.m. Scouts from Den 4 of Pack 210, Scottish Corners - Galen Bartlett, Brian Skoglund, and Matthew Titterington led the Pledge of Allegiance. ~ Roll Call Council members present were: Mayor McCash, Vice Mayor Boring, Ms. Chinnici- Zuercher, Mr. Lecklider, Mr. Reiner, and Ms. Salay. Mr. Kranstuber was absent due to illness (excused.) Staff members present were: Ms. Brautigaum, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Mr. McDaniel, Mr. Harding, Mr. Gunderman, Ms. Puskarcik, Mr. Stevens, Ms. Crandall, Mr. Hammersmith, Mr. Price, Mr. Hahn and Ms. Kennedy Approval of Minutes of October 21. 2002 Reaular Meetina Ms. Salay moved approval. Mr. Lecklider seconded the motion. Vote on the motion: Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes. Correspondence The Clerk reported that no correspondence requiring Council action has been received. Citizen Comments Wallace Maurer, 7451 Dublin Road stated that he has several items for discussion tonight, including Developers Diversified, Inc., civic secession, twin city histories, blemish management, demagoguery and litigation. This is all prompted by remarks made to him -"l at the last meeting. He was particularly saddened when Mrs. Boring suggested he was intent upon degrading members of staff. He was disturbed at the comment that he has been "carrying on" long and intolerably about the Balbir Kindra firing. He is working under a handicap of five minutes of time at each meeting and cannot give Council a critique of the significance of the firing in that time period. In terms of degrading staff, that is not his intent. He has enormous respect for the staff - he is merely pointing out potentially dangerous lapses. He emphasized that he does not have any desire for litigation with anyone - this is a "familial" matter. Tonight's topics are a digression from the Kindra matter. Mayor McCash pointed out that his five:-minute time al.lotment has now expired. He should consider meeting with the City Manager about his issues in order to narrow down some of his concerns to be brought forth to Council. Brief discussion followed. SPECIAL PRESENTATION Ms. Chinnici-Zuercher, City representative to the Central Ohio Transit Authority (COTA) Legacy Council introduced COTA Pre$ident/CEO, Ronald Barnes. Margery Amorose, a COT A Board Member, is also present tonight. A packet has been distributed to Council with information regarding tonight's presentation. Transportation continues to be a high priority in community surveys, and public transportation is one of the many forms of transportation which needs to be available to all citizens. Ron Barnes, President/CEO, COTA addressed Council. He noted that the Legacy /,.J,,,.....-, Council was initiated two years ago to provide more opportunity for involvement with representatives from counties, townships and cities. They meet each month regarding various community issues. COTA is requesting that communities engage in long-range transportation planning within their community planning processes. Tonight's focus is to provide an update on the Vision 2020 and connecting communities. Transit should be viewed as any other line - similar to phone, gas, power, and water. There are four areas of focus: a needs analysis based on th.e 2000 census; transportation alternatives, i.e., bikeways, sidewalks, street lights; integrity - everyone should have access to this quality of life related service; and quality of life - ensuring this into the future. COT A's vision is that they aspire to be the "mobility manager" for Central Ohio - providing convenient, affordable, user-friendly mobility for every resident and every visitor. Alternatives must be explored for the 21 sl century, if Central Ohio communities are to grow and prosper. COT A wants to create a partnership with each community in Central Ohio - participating in community meetings, Chambers of Commerce, engaging with the businesses and becoming a part of the planning processes. The materials "'f~">''jVI'I'~iH~".''ttnrjiJl.",:i't~lhttt;IIl'J 11"'~Himl'JfJr;MiHi:!*H'14'v~;k*"i,9~ Ii ,I: " I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting November 4, Page 2 Held 20 provided outline the current services provided to Dublin and what is being proposed. They want to ensure that the plan developed three years ago will meet the community's needs into the future. COT A wants to provide mobility management solutions to Central Ohio through strategic partnering, innovative planning andCllternCltiveoptions: Integrating r-'"': all services - including those not provided by COT A - into the COT A network will ensure quality of mobility. The Vision 20/20 Q'utlinedfive perspectives: . Expansion of existinQ services- to serve those who need a transit system which operates beyond the 8-5 workday; tailoring the services to meet the community's needs . Use of technoloQY - installing new radio systems with automated vehicular locator systems. This provides data to create greater efficiency. They are exploring various other technologies to improve the system and provide real time information out in the service area. . Rail system - they submitted an application to the Federal Transit Administration, and the first rail line for the north corridor has been approved for up to $500 million, and the federal government is committed to supporting 50 percent of that cost; ODOT has committed to 25 percent; and they are now looking at 25 percent from a local perspective. Currently, they are entering the preliminary engineering phase for design. Their objective is to open the first rail line by December 24, 2008. . Transit centers - the Plan callsfor 17 centers, and one or two will be in Dublin. These hubs will use small, specialized vehicles to connect people to jobs in the community. . Neighborhood circulators - this is an important aspect in each community - moving people within their communities. They are in the process of updating th€3 Vision 2020 Plan and 'Nant to work with staff and the community leaders to determine th~f the Plan meets the needs of the community. He ~ thanked the staff for working with COTA. They look forward to working with the new City Manager. He provided planning guides to the City Manager - these are to assure that transmit and transportation needs are taken into consideration in planning. He also thanked Ms. Chinnici-Zuercher for her commitment to service on the Legacy Board. Mr. Reiner asked for more information about the proposed north central rail connector. Mr. Barnes responded that it is a 13-mile rail line which runs from Lazelle Road, using the existing rail corridor, down to 1 ih Street. It then would move to High or to Third and Summit in route to Mound Street. This line will serve the downtown 100,000 workers, the university area with 70,000, and the Polaris area which will eventually house 40,000 people. Special circulator buses will connect from Hilliard and Easton to feed into this line. They estimate 17 million passengers per year. The line will relieve congestion on 1_ 71 and S.R. 315 and will provide options for transportation to people in the community. Mayor McCash stated that currently, Dublin has a Park and Ride on the east side of the river, but there is no such facility in the area north of 1-270 and north of Post Road. Many who live in these areas work downtown. Is there a plan to use an existing shopping center or to construct a Park and Ride to serve this area? Mr. Barnes stated that they hope to hc:we a park and ride available in the transit center area. They would like to work with Oublin's staff to identify details. They are asking communities to review potential Park a'rid Ride locations that could be preserved for this use. They would also be interested in pursuing opportunities to secure land for a park and ride within development plans brought to a City. -- LEGISLATION Second Reading/Public Hearing of Ordinance 89-02 Providing for a Change in Zoning for, 8.387 .6.cres,~o<:Clte~ ?rl"t~,7"E,astSi~7 of Avery Road, Approximately 120 Feet 'North of HolyWellDrive, from: R-1, Restricted Suburban Residential District, to:pqO,PlannedUhifOevelopment District. (Case No. 02-030Z - St. Brigid of.Kildare Chwch - Overflovv Parking and Auxiliary Facilities - 7210 and 7240 Avery Road) (ApplicantJallle~ A Griffin, Bishop of the Diocese of Columbus, c/o Monsignor JO'seph Hendricks, 7179 Avery Road, Dublin, OH 43017; represented by Michael L. Close, 115 W. MainStreet, Columbus, OH 43215) Mr. Gunderman stated that the proposal is for a PUD. The text and site plan are included in the packet. He noted that the southern edge of the property has been the focus of most of the discussion at Planning Commission. The change of zoning permits the expansion and development of the athletic fields. The parking facilities are located at the southern and northern edges. Much discussion took place regarding the impact on RECORD OF PROCEEOINGS Minutes of Duplin City Council Meeting .. .... . "'f"' 1 NO 1014" ... November 4, 2002 Page 3 Held 20 surrounding residents, particularly at the southern end. There is an extraordinary amount of landscaping - both existing and additional - to be planted along the south side. Lighting has been another item of discussion - seeking a balance between meeting safety needs in the parking lot versus the appropriate level for an area adjacent to a - residential neighborhood. The applicant has agreed to work out the lighting issues with staff - working toward a light level of a residential nature. The height of the light poles has been limited to 20 feet with cut-off light fixtures. Another issue was the pathway to be - used by church patrons. The text calls for an additional painted crosswalk on Avery in the area of this pathway. There is an ~xisting raised crosswalk on Avery to the south. The engineering division will review this to determine whether a painted crosswalk is appropriate in this location. If not, the existing sidewalk can be used to access the raised crosswalk. In addition, sidewalks are required to be constructed along the entire length of the road. Planning Commission recommended approval with 15 conditions on September 5, 2002. Mr. Reiner asked about the remainder of the site behind the existing house - will it be maintained as an open or common area? Mr. Gunderman responded that there is a text provision for a fence around this area to separate the single-family area. Mr. Lecklider noted that in the summary, it indicates that the applicant's representative agreed to all of the conditions. It also indicates that much of the neighborhood's opposition was addressed prior to or during the Commission meeting. Does this indicate that all of the concerns were addressed? Mr. Gunderman stated that there are ohe or two residents who are not totally satisfied with the project, compared to the number at the outset of the project. Most of the concerns remained with one or two property owners on the south who are not supportive ~ of this level of activity on the site. The overall benefit of the plan is that the overflow parking will be on this site and not on the public streets in the neighborhoods adjacent to the church. --- Mr. Lecklider asked about the outstanding issues specifically. Mr. Gunderman stated that they relate to the general parking lot, noise, light and activity, and they could not be completely resolved. Mr. Lecklider noted that a condition was that light poles not exceed 20 feet. The fixture shown on the pole is at 12 feet. Does this reflect what was agreed upon? There was also a suggestion regarding bollard lighting. Mr. Gunderman stated that bollard lighting was discussed. In the final analysis, it was determined that the lighting level would not be intense, but rather a minimal level of security lighting for the parking lot. Mr. Lecklider asked if Condition 6 regarding the restrictive covenants for future commercial use of the site has been addressed. Mr. Gunderman stated it has not been addressed at this stage. Mr. Lecklider stated that he would feel more comfortable if there was more resolution of the lighting issue. Several residents are present tonight, and they may wish to testify. He pointed out that the applicant was satisfied with not lighting this site. Mr. Gunderman concurred. He added that the final development plan will be reviewed by Planning & Zoning Commission, and some of the remaining details will be worked out at that stage. ~ Mr. Lecklider asked if screening would be provided from the ballfield at the northeast corner of the site. Was it discussed? Mr. Gunderman responded that screening is not planned for that corner of the site, and he does not recall a specific discussion of this issue. Ms. Chinnici-Zuercher asked for clarification of Condition #12 - use of the ballfields being restricted to church-related activities. Does this include school activities as well? Mr. Gunderman stated that he assumes this includes the church and school activities. The intent was to guard against outside league activity on the site. Mayor McCash asked about the basis for the lighting requirement by P&Z if the applicant did not strongly agree or disagree. i I II li:!II!liF "." .", "I ! " .".".".,'. \.....,.,'.":.11 /' ""'.'K' "C' ""~':~~~'\~':'.'..1',l"n:;" l' 1'" . I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 November 4, 2002 Page 4 Held 20 Mr. Gunderman stated that the Commission's concern wa$ with safety and visibility at night balancing the disruption to the neighborhood. For this reason, they advocated a low level of lighting. Mayor McCash stated that this would be private property, and therefore the Police - division would not likely patrol this lot. Mr. Reiner asked about the purpose of the additional landscaping - was it an enhancement? The natural screening seems adequate. Mr. Gunderman stated that some trees were removed, and there was a desire to fill any gaps and to screen this from the neighborhood. The double row of trees is designed to provide a more immediate buffer. Paul Ghidotti. representing the applica~t stated that the project is the first phase of a multi-phased project for the church to address several needs. There are 8.5 acres on the site, and the coverage constitutes only 18 percent of the overall site. They have minimized tree removal, taking 96 inches of protected trees. Replacement will be done per the ordinance. Initially, the setback afthe southern end was 35 feet; it is now at 70 feet. The setback was doubled to address the residents' concerns, and the parking along the southern boundary has been minimized by relocating a portion of it to the north. They have dramatically increased the landscaping with a double row of trees in the walkway area at the southwest corner. This lot will generally be used on Saturday evenings, Sunday morning, and potentially for major church feasts. The critical element was the walkway and its location on the southwest corner of the site. The most important reason for thi~i~,t~c:lt ,itlineslJP with the \Na I k""ay to the church and maintains the line of site to the steeple on Enke Hall. From a lighting standpoint, the church is ambivalent. The 12- foot, residential fixtures are an acceptable alternative, if that is the desire of the City. Present also tonight is Chris Brown who has worked on this project from the outset. - He can respond to any questions. Mayor McCash invited public testimony. Kvla Frith. 6120 Holvwell Drive stated that in previous meetings, most of the review Board agreed that they would allow the adjoining properties to build fences. Currently, there are no-build zones at the back of the property lines. However, this is not addressed in any of the conditions. She is concerned that there is no separation between her property and the parking lot, and strangers could access her property. For this reason, she would prefer to install fencing. Mayor McCash responded that Council is tonight addressing the rezoning issue - not a fencing issue on a particular property. Ms. Chinnici-Zuercher stated that the fencing issue is a separate matter and would be considered as part of a separate application. Mayor McCash stated that an application to amend the plat for the subdivision to allow fences in a no build zone must be submitted in order to be considered by P&Z. If the individual property owner desires a fence, a variance application would have to be submitted to the Board of Zoning Appeals. Discussion continued. Mr. Reiner noted that the plan before Council tonight includes an extensive double row of trees, and the screening provided will be more than adequate. In fact, the plan calls for a 3-4 foot mound with spruce trees planted on top of that. There will be 8-15 feet of ---~ coverage within a few years. He suggests she wait to consider any fencing application. Ms. Frith asked how she should proceed with obtaining a fence permit. Mayor McCash suggested she contact staff tomorrow to obtain this information. Mr. Gunderman asked for clarification - is she interested in fencing for her lot only? Ms. Frith responded that she is focusing on only her lot. The no-build zone does extend across 6 lots. Mr. Gunderman stated that his recollection at the hearing is that a comment was made that a fence across more than one lot would be more functional. However, there was no consensus on this issue. Ms. Chinnici-Zuercher asked Mrs. Boring about her recollection. Mrs. Boring responded that her recollection is that Ms. Frith was hot satisfied with the outcome of the meeting, and Mr. Close had indicated that the issue was to be resolved with the buffering/screening. I '1'1 .r',!'''''''''''' "i'i.;11 I , i I'" I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting , . ','~ ",', ..-. .-", '".'-, '.'- "". .,' . ":" '., ", Q' , < November 4, 2002 Page 5 Held 20 Ms. Chinnici-Zuercher clarified that it is important to understand that Mr. Gunderman can provide details on the process for such an application, but the variance still may not be granted. She suggested that more serious consideration would likely be given to an application for such a fence from a group of residents. r--- John Carusillo, 6112 Holvwell Drive noted that the area along the Bear Run has long been used as a dumping ground for yard waste. As part of this development, will the debris be removed? Mr. Ghidotti responded that they obviously don't envision this to be a dumping ground. If they are permitted to clean out the brush - there is honeysuckle and miscellaneous plant growth along the stream - there may be an issue of more visibility of the site. They are willing to follow the City's direction in tnis regard. Mr. Carusillo continued, noting that the back property has been used as a dumping ground for tree limbs, etc. He would prefer to deal with the visibility issue versus the condition that currently exists. Mayor McCash clarified that Mr. Carusillo is referring to the yard waste and materials dumped there, not the existing plant gl'Owfh ontne site. Tnose can remain. Mr. Carusillo noted concern that in the future, the church could decide to sell this property to someone who desires a commercial use. The neighbors want to ensure that covenants prohibit this. Mr. Lecklider asked about the neighbors' preference for lighting of the site. Mr. Carusillo responded that the low leyellighting proposed for safety reasons is acceptable to the neighborhood. Theywould not want this to become a congregating place for youth at night. Mr. Reiner stated that he has concern about removing much of the growth on the site, as ~. suggested by Mr. Carusillo. Mr. Carusillo clarified that the indigenous shrubs and trees on the site should remain _ what should be removed is the yard waste material dumped on the site. He suggested that this be done by hand, not by machine, in order not to disturb the existing trees. Mr. Ghidotti stated that if the site needs to be cleaned up as described, the applicant will address this. This is the first time he has heard about this issue, but it will be taken care of. Mayor McCash asked for further clarification about the lighting. Mr. Gunderman stated that what is being considered, is, ~..li~ht level less than that of commercial parking lots. He is not certain there is a standard in place at this time. Mayor McCash stated that in a commercial lot, the goal is to obtain a uniform level of light. In this development, perhaps a small number of fixtures would be adequate to meet the goal. Mayor McCash noted that there is an existing four-foot fence along the southern property line. Will that remain in place? Mr. Gunderman stated that this will remain, but it does not extend the whole length of the property line. Mr. Lecklider stated that his only comment relates to the lighting and what is included in their plan. It may not be fair to obligate the applicant to this fixture, but it is the type of pole he would support if lighting were included. ~ Mrs. Boring stated that P&Z addressed this by adding language that it would be subject to staff approval and reviewed at the time of the final development plan. Ms. Chinnici-Zuercher stated that her concern is with nighttime safety in the parking lot. The safety concerns must be balanced with that of the adjacent residents. Perhaps a timer could be employed to address the neighbors' concerns. She would not want to endorse a particular fixture of a certain height at this point. Parking near a light fixture at night gives added security to those using the lot. Mrs. Boring commented that all of these concerns were discussed at P&Z, and she supports lighting the lot for safety reasons. I I II i Ij:!'!HtL: .Hi I . ".,,~. ,."'1'itntr','W,....'!i 1;W.'~ ~'1t?H)Jl1Hf H "HH4H~!~+%:!i, W"ii+fii":;~ltY ~~F; lj;HIr-;111 . k. I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting L).'", DAYTON LEGAL BLANK INC FORM NO 10148 November 4, 2002 Page 6 Held 20 Mr. Reiner stated that the fixture shown is fine - a shoebox fixture or cut off light fixture would work as well. The appropriate number of fixtures should be a decision made by the applicant and staff. .......... Mayor McCash stated that his concern is not with the number of fixtures, but what kind of standard will be developed for this field in a residential area. From the residents' standpoint, the parking lot is screened with landscaping; however, the lighting may be a bigger nuisance for the residents. The important thing is that the residents, Planning staff and the applicant all understand what is trying to be achieved with the lighting. Mayor McCash moved to approve the rezoning with the additional condition that in conjunction with this development, the applicant clean up the accumulated vegetation and yard waste materials on the site. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. Herman Suarez. 6152 Holvwell Drive stated that his lot lies closest to the church lot. He requested that the City review the existing raised crosswalk on Avery - it was poorly executed by the City. The traffic over the raised crosswalk generates excessive noise at all hours of the day and it does not discourage the construction traffic from speeding. Another solution should be identified and implemented. The execution of the project is another concern. The design is impressive, but the actuality may be quite different. The landscaping renderings are also very nice, but they would like to see them executed. Mayor McCash suggested that staff provide him with a list of areas in the City where similar screening has been implemented. ~ Second Reading/Public Hearing of Ordinance 129-02 (Amended) Revising the Fee and Service Charg~~evenue/Cost Comparison System and Establishing a Schedule of Fees and Service Charges for City of Dublin Services. Ms. Grigsby stated that the fees reviewed and recommended by the Finance Committee have been incorporated into the document. Following adoption of the ordinance tonight, the revised fees will be effective January 1, 2003. Ms. Chinnici-Zuercher, Finance Chair c1arified.that: 1) In regard to the proposed military recognition event, the Finance Committee indicated that it would be more appropriate for a military service group to provide that formal recognition. She asked that this be communicated to the 2) Parks and Recreation Advisory Commission. Under S-1 09, the narrative should indicate that it was brought to the Committee's attention by special event groups that the police officer staffing requirements of the City were excessive - the issue was not related to staff meetings with the event sponsors. Ms. Chinnici-Zuercher stated that the Committee is recommending adoption at this time. Mayor McCash asked for clarification about the gas line inspection issue. Is staff indicating that Columbia Gas had previously inspected the line inside the building and they have now discontinued this practice? In any case, his understanding was that these inspections were part of the plumbing code inspection. Mr. Price responded that Columbia Gas has discontinued their inspections. Ms. Grigsby stated that legal staff would review the code changes regarding this ~ inspection. Ms. Chinnici-Zuercher moved approval of the ordinance as amended. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes. Second Reading/Public Hearing of Ordinance 13()-02(Amended) Authorizing the City Manager to Execute and Grant an Easement and Lease Agreement with Tom Bassett for the Development of Property Located at 35 S. High Street in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Mr. Hammersmith stated that Council provided direction at the October 21 sl meeting for staff to pursue a market rate basis for this easement and lease agreement. Staff recommends approval as an emergency. I . i j 'I : I II .1 .,:.11:"I"itH, "'''''",,,.,.,,,,,,,,,,,,,,,.0 .iC:ill.'!,1 : I'" I"C-nl'l"'i'fl". ""l~TIW''''IP1I:-SHi,lll\! \1:': lWffll'tV'lhh IIJ;:it/il':l,fdii,@Y'J,:t;,fJibikk: I RECORD OF PROCEEOrNGS Minutes of Dublin City Council Meeting .... .... 10148 November 4, 2002 Page 7 Held 20 ..... Mrs. Boring asked if the lease agreement is available. Mr. Hammersmith stated that the lease would be drafted after the appraisal is done. Mr. Smith stated that staff has been working with an appraiser for a general fair market value for properties in Old Dublin. If the property owner is unwilling to pay the fair market value, a lease agreement will then be executed with him. Mrs. Boring suggested amending the ordinance to include the language, "based upon fair market value" in Section 1. Ms. Chinnici-Zuerchersecbnded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes. Ms. Chinnici-Zuercher moved for emergency passage. Ms. Salay seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Reiner, yes; Ms. Salay, yes; Ms. Chinnici- Zuercher, yes; Mr. Lecklider, yes; Mayor McCash, yes. Vote on the Ordinance: Mayor McCash, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Introduction/First Reading of Ordinance 132-02 Authorizing the Purchase. of ~.~.~47.~crej:)ClrFeILocated at 5715 Avery Road and a 1.0 Acre Parcel Located at 6274 Shamrock Lane from the Shamrock Lane Development Company for the Purpose of Acquiring AdditionarParkland, and Declaring an Emergency. Ms. Salay introduced the ordinance. Ms. Grigsby stated that staff has been working with the Shamrock Lane Development Company on the acquisition of these parcels, and agreement has been reached on the amount of $1.412 million, as previously reported to Council. Additional information has been provided in regard to potential environmental remediation on this site. - Ms. Chinnici-Zuercher asked if this land cost was included in the project update on the pool given to Council recently. Ms. Grigsby responded that it was not included in the report. Ms. Salay asked how the site assessment and remediation would be handled. Ms. Grigsby stated that it has been determined that there are potential environmental issues on the site. The property owner will retain a firm to determine the extent of the environmental issues and what they are. Based upon those findings and the estimated costs to alleviate or eliminate them, a decision will be made about whether the City will continue to pursue the acquisition of the property. The seller has an out clause, and the City still has the ability to pursue the acquisition if the costs exceed $95,000 - in the event the City chooses to pay the costs in excess of $95,000. Mrs. Boring asked who would be responsible for razing the buildings on the site. Ms. Grigsby responded that the property owner would raze the buildings. The City has the option of completing the demolition or having the owner perform this work. Mrs. Boring stated that the $1.412 million is then notthe total cost for this land. Ms. Grigsby stated that there would be some additional costs, including the demolition. As the businesses are relocated, the sellers are responsible for those demolitions. In cases where a business has not been relocated, the City is responsible for the demolition costs. Ms. Chinnici-Zuercher asked how many businesses have already relocated. Ms. Grigsby stated that staff will follow-up on this; she is not certain of the number. Ms. Chinnici-Zuercher asked about the worst-case scenario in terms of costs for razing. ,....... Ms. Grigsby stated that the City has the option of having staff do the work, and perhaps some materials may be of use. She does not have a cost estimate available at this time. Mr. Reiner asked if consideration has been given to auctioning the buildings. Ms. Grigsby stated that this could be reviewed as an option. There will be a second reading/public hearing at the November 18 meeting. OTHER BUSINESS Final Plat - Llewellyn Farms South (Case No. 02-077FP) (Applicant: Dublin Manor. LLC.. c/o Brad Yates. 15 Clairedan Dri\le. Powell.OH 43b(5) Mr. Gunderman stated that the site is currently under development and is zoned PLR. It is located at the corner of Dublin and TLJttleRoads. The entryways are on Tuttle and Dublin Roads. The fencing for this is somewhat unusual, as it will be placed around the reserve areas that are located generally along the road and on the west side adjacent to .. I. I Iii JHlitl: I. 1 . < "-:",.,, ':I"r"~ 'r:_'1''f1I'tlIK;'lt'~~n~:'}~llrnll~'ttlVIj!m''i'';!I~~U11~;it-R<Il;t;!'IJh'tiIH;4; iI1~i~ t - k - I RECORD OJ="PRoCEEOrNGS Minutes of Du.blin City Council Meeting November 4, 2002 Page 8 Held 20 the school. The reserves are maintained by the is one portion where the fence will be placed on the school property, but the City will maintain the fencing. There is an island area in a cul-de-sac within the development, and landscape trees are planned for this area. P&Z recommended approval with 6 conditions on October 10, ,..-... 2002. Ms. Chinnici-Zuercher asked what the City plans to do with the barn. Mr. Hahn responded that it would be utilized for miscellaneous Grounds & Facilities division storage. Mr. Reiner asked why the City is maintaining the overall landscaping and fence. Mr. Hahn responded that the fence on the school property is a small portion of the fence line, and there is a desire to have a consistent level of maintenance. The majority of the fencing is on the City property. Charles Driscoll. applicant stated that there are 38 homes in this subdivision. He offered to respond to any questions. Ms. Salay stated that she had an inquiry about the number of builders in the subdivision. Mr. Driscoll responded that there will be a minimum of three builders in the subdivision. Ms. Salay asked about the status of any agreement with the Monahan neighbors regarding an access point. Mr. Driscoll responded that no one was willing to provide an easement for such a connection, so this will not be possible. Ms. Salay moved approval. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. Report re Stormwater Improvements 2001 Mr. Hammersmith noted that this is a status report with photos, demonstrating some of ~ the projects completed. Ms. Chinnici-Zuercher asked if a grant was obtained for this project. Mr. Hammersmith responded that the grant application submitted is for the Aryshire Drive project next year. Ms. Chinnici-Zuercher asked if the Aryshire Drive project would be undertaken if the grant were not awarded. Mr. Hammersmith responded that this is the intent, regardless of whether grant funding is secured. Mrs. Boring asked if all of the projects are on schedule. Mr. Hammersmith responded affirmatively. Report re Glick Road/Muirfield Drive Intersection Improvements Mr. Hammersmith stated that the intent bf tonight's presentation is to clarify some of the issues about maintenance of traffic during the project. Staff's goal is to complete the project before the onset of winter weather. He then showed slides of the progress to date at the intersection. He noted that the intent was to maintain traffic on portions of Muirfield Drive and Concord Road throughout the project. However, inclement weather has resulted in the extension of the closure of Concord Road north of Glick Road through November 5th. This was warranted to help expedite the project. Staff met with the contractor on Friday due to concerns about the status of the project. The contractor has indicated that if the traffic is maintained as planned, the project will not be completed by November 22nd. He described the various options available in order to ensure completion of the project by the first week of December, prior to the time the asphalt plants close. Staff recommends closing. of the southern portion of Avery-Muirfield, but -- holding off on the Glick Road closure in case the weather Should change. The late start for the project affected the timeline, and the utility conflicts required more time for relocation than anticipated. In terms of the process, Trucco has put forth a good effort to remain on schedule. Discussion followed about the details of the closures. Mayor McCash asked if there would be Cldditional costs for the project in view of the timing issues. Mr. Hammersmith stated that Trucco has not indicated there will be additional costs. The City is being reasonable regarding the intermediate completion date because of the difficulties encountered. Mr. Reiner asked where traffic would be rerouted during the Glick Road closure. " ;"\; ",..," ""'''':''H'..,,;.!t::n:WP-.''H'fTIn::t'(r:,II!t'1iI1ti:.t'''h~k;I'';H~WH:t;'fli;,W:ll:t",{,;:~lH:~ Ii I. . I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC FORM NO 10148 November 4, 2002 Page 9 Held 20 Mr. Hammersmith responded that Harriott Road would be used as an alternate route _ Dublin Road to Harriott to Avery. Glick Road wouldli~ely require a two-week closure in the last week of Novemberlfirst week of December. There is no way to avoid the Thanksgiving holiday with the phasing of the project. - Ms. Chinnici-Zuercher suggested that notices be sent to the businesses in Shawnee Hills informing them of the traffic changes. Mr. Hammersmith agreed to work with Community Relations on this notification. STAFF COMMENTS Senate Bill 261 and the Municipal Income Tax Ms. Brautigam stated that staff is closely monitoring the issues related to Senate Bill 261 and the Municipal Income Tax proposed changes. They will keep Council apprised of the status. Greater Columbus Chamber of Commerce ColumbusAmerica Campaign Mr. Stevens reported that information was included in the packet regarding the support requested from the Greater Columbus Chamber of Commerce ColumbusAmerica Campaign. This is a 5-year commitment of $16,000 per year, for a total of $80,000. Staff believes it is important for Dublin to continue to playa key role in regional economic development efforts. This funding will be included in the proposed 2003 operating budget. Ms. Chinnici-Zuercher asked about the Dublin Chamber of Commerce's financial commitment to the program. Mr. Stevens stated that there is no financial commitment from the Dublin Chamber of Commerce. He does not believe a request was made to them by the Greater Columbus Chamber. Many entities have been solicited, including businesses in the region. Ms. Chinnici-Zuercher asked about the total budget for the campaign. - Mr. Stevens responded that he does not have this information. The group has asked Columbus and Franklin County for $500,000 each, and has asked for a $.50 per capita contribution from a number of cities in the region. Ms. Chinnici-Zuercher stated that this is a great example of the regional type of participation needed to attract economic development. It is a more cost effective effort than one undertaken by Dublin on its own. Mayor McCash stated that he is surprised that the Dublin Chamber is not participating in this effort. It would make more sense tq fund this through the Chamber. Ms. Chinnici-Zuercher stated that both the City and the Chamber should participate in this regional venture. Ms. Brautigam stated that the City is promoting economic development to companies outside of Central Ohio. It makes sense to fund this effort, as it is an inexpensive way to market Dublin to businesses outside of Ohio. Perhaps the Greater Columbus Chamber believes the local Chamber groups do not have the resources to contribute to the campaign. Mayor McCash noted that in view of the financial participation requested, Dublin should be invited to have input on the development of the brochures for the campaign. Mrs. Boring commented that the suburbs are dependent upon the central city to attract economic development to the area. She supports this effort. Ms. Brautigam noted that items were forwarded to Council regarding the Hollv Davs in Dublin Celebration and the Sponsorship Report. Ms. Chinnici-Zuercher pointed out that there is a Council response form in the Holly Days information to be returned to the City. -. Mrs. Boring pointed out that she hopes that sponsorships are used to offset expenses and not as an excuse to increase expenditures. Ms. Brautigam stated that the sponsorships are intended to offset expenses. Rumpke Pilot Automated Collection ProQram Ms. Brautigam pointed out that the savings to the City with the new program is estimated at $400,00 over the two-year period. Ms. Chinnici-Zuercher asked when the participating neighborhoods for the pilot program would be identified. Mr. McDaniel stated that the decision has not been made at this time. Shannon Glen Section 6 Final Plat landscapinQ issue Ms. Brautigam stated that this was provided in follow-up to issues raised at the time of the final plat review. .. ..... . I: I II :.1 Iii!' 1I"llIin, . ""., " I . .".' .'C.: :<0'.' ",' ",.::;" "'''<:'UT'''fl' '.'H t'.. nH.111!~'Ml:1:WM",~~WIt'1:"1f! :.~~~r'l ::."{" .:.:.:~;lf'~',- n.1 I RECORD OFPR.OCJ::J::I::HNGS Minutes of Dublin City Council Meeting , > ,', ',' C' " c, 1014. ',,' ",<, ", " November 4, 2002 Page 10 Held 20 , B.J. Wholesale Club Gas Station The date for the demolition was confirmed as November 11 tho - COUNCIL COMMITTEE REP()RtS/COONCI[~OUr,rDtABL.E ' Hotel/Motel Tax Grant Recommendations Ms. Chinnici-Zuercher, Finance Committ~~ghair noted that the Committee met last week and reviewed two applications. the following are the recommendations of the Committee: 1) High School Holiday Basketball Classic - The Committee recommends an award of $6,000 in seed money to the DCVB for marketing and securing partiCipation of teams for the tournament to be launched in 2004. She noted that they plan to have a two-season trial, and if the tournament is not self-supporting after that time, it will not be continued. Brief discussion followed about the composition and number of teams that will participate. Ms. Chinnici-Zuercher moved approval of a grant of $6,000 to the DCVB for the High School Holiday Basketball Tournament. Mr. Lecklider seconded the motion. Vote on the motion: Mayor McCash, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Ms. Chinnici-Z4ercher, yes. 2) Dublin Youth Athletics requestsfunding for the lighting of the fields at Darree Fields and fencing at Avery Park, plus the cost of City services for the CABA Tournament. The Committee is recommending a grant of $62,250 ,in 2003 and $62,250 in 2004 to be disbursed as outlined in the letter to the DYA from Faye Gibson, dated October 29,2002. Ms. Chinnici-Zuercher moved approval of the grant of $62,250 in 2003 and $62,250 in -- 2004 to be dispersed as outlined in the letter to the DY A from Faye Gibson, dated October 29, 2002 Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes. Mr. Reiner commented that he enjoyed the joint Council/P&Z meeting and was heartened to see the Commissioners' creative efforts and interest in making Dublin a better place. Mr. Lecklider, Public Services Committee Chair noted that the Committee will meet on Wednesday, November 6 at 7 p.m. to review the Cara Court water service petition. He asked that Mr. Hammersmith provide any information available prior to the Committee meeting. Ms. Salav: 1) Asked that she be provided with the information being sent to the Public Services Committee for the November 6 meeting. She asked that the residents of the Cara Court area be notified of the meeting as well. 2) Asked if the proposed meeting schedule for 2003 will be discussed tonight. Mayor McCash suggested that this be held over until November 18 when all members are present. Mavor McCash reminded everyone that tomorrow is~lec;tion Day, and encouraged all to -- vote. He thanked Ms. Chinnici-Zuercher' for reminding him to make this announcement. ADJOURNMENT TO EXECUTIVE SESSION Mayor McCash moved to adjourn to executive session at 9:37 p.m. for discussion of pending litigation. He announced that after the conclusion of the executive session, the meeting will be reconvened only to formally adjourn. Ms. Salay seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes. The meeting was reconvened at 10:10 p.m. Mrs. Boring moved to adjourn. " ",' I, I III ",,.,,,, I I RECORD OF PROCEEOfl"JGS Minutes of Dublin City Council Meeting November 4, Held Mr. Lecklider seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes, Ms. Salay, yes. ~ Mayor - Presiding Officer ~(7_~ Clerk of Council -- r--