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HomeMy WebLinkAbout03-13-17 CDC MinutesCommunity Development Committee Minutes— March 13, 2017 Page 2 of 5 Committee comments: Vice Mayor Reiner thanked Mr. Moeller, representing the Bishop's Run -Bishop's Crossing Association, for their work in improving their community. In response to Ms. Amorose Groomes' question regarding whether or not this will complete their project, Ms. Husak stated that it will not. There are more phases of this project to come in the future. Ms. Alutto moved to approve the Bishop's Run -Bishop's Crossing grant application for $5,000. Ms. Amorose Groomes seconded the motion. The motion was carried unanimously. Dunmere Ms. Husak stated that the area for this grant application is located at Avery and Holywell. There has already been some tree removal that has been completed due to infestation. Michael Hyatt, Landscape Architect, has been working with the neighborhood to develop a conceptual plan to replace and not simply remove. The request is $2,000, and the total project cost is $7,500. Staff recommends approval of this application, anticipating the continued collaboration with staff to implement the plans that have been created. Ms. Julie Orr, 6081 Brigids Close, stated that they learned of the trees being infected during the week of Christmas. The decision was made to have the trees removed. She is not the HOA President, but has been involved in the planning and replacement process. The plan includes a different variety of plants plus perennials to offset the color schemes. Twelve new trees will be planted, but additional plantings will be done to provide layering so that the entrances will match. Vice Mayor Reiner thanked her for her involvement and stated that the goal of this program is to beautify the City one neighborhood at a time. Ms. Alutto moved to approve the Dunmere Homeowners Association's grant request of $2,000. Ms. Amorose Groomes seconded the motion. The motion was carried unanimously. The Reserve Ms. Husak stated that this application was received late as the HOA was unaware of this available grant funding. They only had time to submit for the lighting at their entrances, but staff has encouraged them to continue to work with staff throughout the year to complete a grant application for next year. The lighting that is the basis for the request this year will highlight some deserving structures in the area and provide lighting to a more rural area of Dublin. Mr. Jason Deshler, 8530 Stonechat Loop, stated he is the President of the HOA. He stated there are 22 uplights on each side of the wall. The application was late due to working with the City on the reserve area that abut Muirfield on the back side of the neighborhood. The City had paid for an ecological assessment of the area and the HOA was working with staff to distribute funds Community Development Committee Minutes— March 13, 2017 Page 3 of 5 appropriately in the area. The lighting was in such poor condition, however, that it needed to be done. Committee comments: Ms. Amorose Groomes stated that Dublin Road along this area is really dark at night due to the fact that there is no development across the street, so the lighting will be great. Ms. Amorose Groomes moved to approve the Reserve grant fund request in the amount of $2,175. Ms. Alutto seconded the motion. The motion was carried unanimously. The Villas at Ballantrae Vice Mayor Reiner stated that he will abstain due to a business affiliation with a contractor. Ms. Husak described this as a unique situation. The association is receiving a lot as open space and has agreed to take on the project of creating a pocket park. The Beautify Your Neighborhood grant will cover the cost of landscaping, irrigation, lighting, as well as sidewalk ramps and utility installation. The total cost of the project is $32,000, and the requested amount on the application is the maximum amount of $5,000. Ms. Husak stated that there has been some internal discussion among staff regarding sidewalks. If this lot had been developed as originally intended, there would have been sidewalk along all sides of this lot. These are private streets so sidewalk is not required; however, in the future, staff believes that the neighborhood should consider constructing sidewalks through this pocket park so it can be enjoyed. Mr. Mike Kehoe, 6622 Tantallon Square, stated that this is the last lot in the Villas. The committee of 13 people feel strongly that they want to make it look like green space versus a lot that was not built upon. The neighborhood is setting this area up for the future with topsoil, irrigation system and lighting. Ms. Alutto moved to approve the Villas at Ballantrae grant request of $5,000. Ms. Amorose Groomes seconded the motion. Motion carried. Woods of Indian Run Ms. Husak stated that staff has some concern with this application. There are evergreens along Coffman Road, some of which are sizable, that do have some blight and should be removed. The proposal in the application is to remove all of the evergreens and replace them. Michael Hyatt has met with the residents onsite and has suggested keeping existing healthy evergreens and doing some understory planting and ornamental trees that is more in tune with Dublin neighborhood entrances. There has been some communication with the applicant, but they were not pleased with staffs suggestions. This grant application recommendation from staff is approval, based on the group continuing to work with staff, diversifying the plant species and keeping the healthy trees. Community Development Committee Minutes— March 13, 2017 Page 4 of 5 Committee comments: Ms. Amorose Groomes stated that she has a number of questions and is disappointed that there is not a representative from the Woods of Indian Run present. She visited the area and found many of the shrubs to be in very good health. She suggested dormant pruning instead of tearing it all out. Ms. Husak stated that the dormant pruning could be added as a condition. Ms. Amorose Groomes stated that the Burning Bush and the Viburnum appear to be in good health. She did not see any Austrian Pine as indicated on the application, but mainly Norway Spruce. Ms. Alutto stated that she thought they were referring to Austrian Pine that had been removed and replaced with the Spruce. Ms. Amorose Groomes stated that she would be supportive of supplemental planting, but the existing shrubs only require maintenance. In response to Vice Mayor Reiner's question regarding whether or not the Landscape Architect will continue to work with the residents in the area, Ms. Husak stated that Michael Hyatt will continue to work with them. Pete Nyikes, 7109 Starkeys Court stated that his home is at the front entrance of the subdivision. He stated that he spoke with staff earlier in the day and it was determined that they will not be addressing the north entrance at this time. Staffs determination is that the trees are in good shape and provide adequate screening. The south side entry trees have been heavily pruned by AEP and will not recover. Therefore, they will be taken down. During the replanting, they will address the setback so this doesn't occur again. Additionally, they will address a void where some diseased pines were removed. The final section was a grouping of Blue Spruce that became thin and diseased, so those were removed and that area will be addressed with this grant. He stated that they will work with staff to tie in with the north entrance improvements done a few years ago. Vice Mayor Reiner stated that these grant funds are contingent upon the neighborhood continuing to work with the Landscape Architect to help make some of these decisions. Mr. Nyikes stated that the neighborhood would welcome that. Ms. Amorose Groomes restated her previous question to Mr. Nyikes in regard to the Burning Bush and Viburnum. Mr. Nyikes stated that the area Ms. Amorose Groomes is referring to is the north side of the entrance, which is not in the scope of this application. He explained that part of the issue with that area is the residents are looking for a low maintenance type of screening and landscaping. The pruning on those bushes is long overdue and the only option remaining was to pull them out and start over. They would like to fill the space in with low maintenance plantings so as to not have it become a hodge-podge. Ms. Amorose Groomes encouraged Mr. Nyikes to get a second opinion on the Burning Bushes and the Viburnum as those can be pruned relatively easily and cost effectively. Mr. Nyikes agreed to do so and added that the trees behind those bushes need attention. He agreed to take the comments made by the committee into consideration. Community Development Committee Minutes— March 13, 2017 Page 5 of 5 Vice Mayor Reiner stated that the funds could be used toward additional plantings versus eliminating what exists. Ms. Amorose Groomes stated that they currently have a two-tiered approach and could easily go to a three -tiered approach. Mr. Nyikes stated that all options are on the table, they are looking for simplicity. Ms. Alutto moved to approve the Woods at Indian Run grant application for $5,000. Ms. Amorose Groomes seconded the motion. The motion was carried unanimously. Wyandotte Woods Ms. Husak stated that Wyandotte Woods received a grant previously, which included the entry feature sign. The neighborhood is continuing enhancements and new plantings throughout the neighborhood. Staff comments include refraining from plantings too tall on either side of the wall and to scale back the ground cover so it doesn't overwhelm the area. Ms. Harter, representing the HOA has agreed to make those changes. Staff recommends approval. Ms. Harter, 7825 Holliston Court, stated that the collaboration process for the previous grant process has been great. They have returned to request more grant funding to add more color and features. They are in agreement with staffs suggestions. Ms. Alutto moved to approve the Wyandotte Woods grant application for $5,000. Ms. Amorose Groomes seconded the motion. The motion was carried unanimously. Vice Mayor Reiner summarized that the Committee has approved the grant recommendations and will forward the recommendations to Council for consideration at tonight's meeting. The meeting was adjourned at 5:57 p.m. Clerk of Council