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HomeMy WebLinkAbout12-04-17 Council Minutes RECORD OF PROCEEDINGS Minutes of __Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 CALL TO ORDER Mayor Peterson called the Monday, December 4, 2017 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Mr. Lecklider, Ms. Salay and Ms. Amorose Groomes. Mr. Keenan was absent (excused). Staff members present were Mr. McDaniel, Ms. Readler, Ms. Crandall, Mr. Gaines, Ms. Goss, Chief von Eckartsberg, Ms. O'Callaghan, Mr. Earman, Mr. Rogers, Mr. Papsidero, Mr. Hammersmith, Ms. Gibson, Ms. Gilger, Ms. Burness, Ms. Husak, Ms. Kennedy, Ms. Noble, Ms. Martin, Mr. O'Brien, Ms. Richison and Mr. Plouck. EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for the purposes of discussion of the purchase of property for public purposes; conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; discussion of collective bargaining matters; and discussion of the discipline of a public employee. Ms. Alutto seconded the motion. Vote on the motion: Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes. Ms. Salay joined the executive session in progress. The meeting was reconvened at 7:00 p.m. PLEDGE OF ALLEGIANCE Council Members Lecklider and Salay led the Pledge of Allegiance. PROCLAMATION • Dublin Jerome Men's Golf Team —State Championship Mayor Peterson congratulated the Dublin Jerome Men's Golf Team for winning the State Championship and invited Ms. Amorose Groomes to conduct the recognition and presentations on behalf of Council. Ms. Amorose Groomes presented a proclamation to the Dublin Jerome Men's Golf Team Coach, Taylor Harle, recognizing the team for their win of the 2017 Division One State Golf Championship, setting a Division I State Championship course record and the record for the lowest single-day team score in Division 1 State Championship history. The members of the state championship Celtics Men's Golf Team are Blake Solomon, Jackson Chandler, Mason Wagner, Ethan Snyder, Davis Root and Nick Karlik. Coach Harle thanked City Council for the recognition. He has enjoyed coaching this team. The team members have done a great job both on and off the course. In addition to the travel demands of the team, the members have excelled in academics. SPECIAL PRESENTATIONS • ROTO - DCRC Interactive Display Mr. Earman stated that the City is participating in a unique public/private partnership project with a Dublin business — ROTO. Erin Duffee, Recreation Administrator, provided the project overview. Ms. Duffee noted that an interactive display station has been placed in the City Hall lobby for viewing tonight. The display station will then be placed at the Recreation Center to allow ongoing interaction between the City and the community. Staff developed the idea after viewing interactive displays at the Columbus Museum of Art. Dublin resident Merilee Mostove, Chief Engagement Officer for the Museum provided ideas, information, and a connection to ROTO, which is located in Dublin. ROTO is also working with the Parks division, making interpretive signage for Holder Wright Earthworks. Several Dublin connections were made that have resulted in this interactive display for community input. She introduced Joseph Wisne, President/CEO of ROTO to provide more information. RECORD OF PROCEEDINGS Minutes of Meeting BARRETT BROTHERS-DAYTON,OH!(; Form 6101 Held December 4, 2017 Page 2 Mr. Wisne, CEO, ROTO Group, 7001 Discovery Blvd., Dublin, stated that ROTO is a 15- year old Dublin company, originally located on Tuller Road and now housed in a 60,000 ..�. square foot facility on Discovery Boulevard. The focus of ROTO is the design and planning of museums and exhibitions. Because many interactive museums have interactive exhibits and require custom technology, ROTO is both a design and build firm. On one side, the facility looks like a typical architectural design and planning firm; on the other side is both an innovative R&D lab for media and electronics and a 40,000 square foot manufacturing center. At this location, ROTO conducts a significant level of national and international museum and exhibition design. They collaborate on many of the projects. Through a partnership with Dublin City Schools, students help with design, building and testing the projects. [He shared slides of several projects located around the world, on many of which Dublin School students have worked.] In the last five years, Dublin students have touched most of those projects in some way. The display created for the DCRC is a prototype that is a flexible, accessible and multisensory/tactile experience, rather than the typical digital experience. The hope is that through this interactive display, DCRC visitors will want to participate and view the contributions of others. Mayor Peterson thanked Mr. Wisne for the presentation. Dublin is fortunate to have this unique company located in this community. Council looks forward to the future interaction on this project. Vice Mayor Reiner stated that the company's design/build work sounds very interesting. Are tours permitted? Mr. Wisne responded that they are proud of what they do. They have done many open houses and tours, often for the parents of the students. Mayor Peterson inquired where/how they recruit employees. Mr. Wisne responded that, in general, the workers must be trained -- they often train at Ohio State. Other workers are imported from outside the community. Because ROTO is now known as a leader in the museum sector, they are more able to attract and import workers. Ms. Alutto inquired how long the display would be in place at the DCRC. Mr. Wisne responded that it is an experiment, and will be in place as long as the City desires. Ms. Alutto inquired how the data is aggregated. Mr. Wisne responded that the tactile, chalkboard informality is attractive, but it is also more difficult to record the data. The best method is to take pictures of the interactions to provide a photographic record. Ms. Salay stated that in working with the Dublin Schools transportation department, she has become aware of the partnership between the Schools and ROTC). She now better understands the excitement of the teachers and students who have been participating. She noted that ROTO pays for the bus transportation of the students to their facility. • "Dublin Bridges" Mayor Peterson introduced Dublin Coffman PTO president, Jill Kranstuber. At a recent school function, Ms. Kranstuber spoke to him about one of her projects, "Dublin Bridges," which is a blending of technology and compassion. He has invited her to share information about this project with Council. Ms. Kranstuber introduced Co-Director, Sarah Savage. She noted that Dublin Bridges is a 501C3 organization. Ms. Savage stated that she is the Eli Pinney Elementary PTO president. She and Ms. Kranstuber learned of the Bridges projects at a recent PTO presidents meeting and launched the Dublin Bridges project just last week. A similar project has been in Westerville for 10 months, and Grove City and Gahanna are launching projects. The Dublin community is a diverse community, and there are significant needs within our community. That is where Dublin Bridges comes in to help. As an act of kindness, they RECORD OF PROCEEDINGS Minutes of Duplin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 December 4, 2017 Page 3 Held_ try to engage community resources to meet the needs, which are identified through an advocacy program. People do not self-refer to the program. The largest advocates for the program are within the school system. Counselors, principals and teachers are involved in identifying the needs within their school population and bringing those needs to them. Other advocates include Welcome Warehouse, Syntero Mental Health and Washington Township Fire Department. It is an anonymous program. When the need is filled, the advocate makes the connection to provide the assistance to the family or individual. Dublin Bridges is simply the bridge between the two. Ms. Kranstuber stated that Washington Township had offered their offices as the drop-off point. This enables the parties to maintain anonymity. Ms. Savage stated that people can go to their website, dublinbridges.org, as an advocate to "post a need." Their offices may research the need further, then they post the need. Anyone subscribing to their website receives the notification. It also goes out on all their social media pages — Facebook, Instagram and Twitter. Community members can access their website to provide the money, service or item to "fill the need." Their group provides the connection for the resource to be provided to the advocate. The current website will soon be replaced with a new website that will enable text messages, as well. Ms. Kranstuber stated that since they launched the website last week, 300 people/advocates have submitted needs to Dublin Bridges. The first two needs were met within 10 minutes. This program has been founded with the goal of Dublin helping Dublin - our own community. Ms. Amorose Groomes inquired if the City of Dublin could provide information regarding philanthropic opportunities through a "News in 90" post to Dublin community organizations. Perhaps the City's Communications department could provide a message focusing on "people in Dublin serving the people in Dublin," and the avenues available for doing so. Ms. Alutto suggested that they also consider avenues of communication used by more diverse areas of the community. For example, the majority of the community's Asian population use WeChat instead of Facebook. She and Ms. Richison have become aware of this through their work with the Friendship Association. Ms. Richison could provide them with more information. Mayor Peterson thanked Ms. Kranstuber and Ms. Savage for sharing the Dublin Bridges information with Council. Mayor Peterson stated that tonight is the last City Council meeting for two Council colleagues — Amy Salay and Tim Lecklider. With their Council, board and commission services combined, they have provided over 40 years of service to the Dublin community. There will a reception at The Exchange at Bridge Park on Monday, December 18, where the City will more extensively and appropriately thank them for their contributions to the community. CITIZEN COMMENTS Tom Holton, 5957 Roundstone Place, stated that the Tree Lighting Ceremony last Thursday evening was a fantastic event with a great turnout. Kudos to the staff who were responsible. Speaking for the Dublin Historical Society, they believe it was an effective partnership. The collaboration, cooperation and coordination between their organization and the City was fantastic. They were amazed with the number of people who stopped by the barn, due to configuration of all the activities. It met his goal of increasing the visibility of the Coffman Homestead. The Christmas at Coffman Homestead open house occurred the following Saturday, and that turnout far exceeded their expectations. Thanks to everyone who enabled the collaboration and increased visibility. They look forward to another great event next year and to having the Coffman House open more frequently between now and then. RECORD OF PROc,PPrIN S Minutes of Dublin City Council_ Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 December 4, 2017 Page 4 Held Mayor Peterson thanked Mr. Holton for all his work with the Coffman Homestead, which has enabled it to be in a condition for all to enjoy. Many people who were previously unaware are now aware of the Homestead. Mr. Holton noted that the Muirfield Garden Club members were the primary holiday decorators of the house. CONSENT AGENDA Mayor Peterson moved approval of the four items on the consent agenda. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes. • Approval of Minutes of Council meeting of November 20, 2017 • Notice to Legislative Authority of New D53 liquor permit for Local Cantina Dublin LLC dba Local Cantina, 4537 Bridge Park Avenue, Dublin, OH 43017 • Notice to Legislative Authority of New D5J liquor permit for Dublin Irish Pub LLC dba FADO, 6652 Riverside Drive, Dublin OH 43017 • Resolution 85-17 Accepting the Lowest and Best Bid for the North Fork Sanitary Sewer Capacity Improvements. POSTPONED ORDINANCE Ordinance 69-17 Adopting an Update to the West Innovation District Special Area Plan. (Case 17-091ADM) Ms. Noble stated that this is an update to the area plan for the West Innovation District. It was first presented to the Planning and Zoning Commission on September 21, 2017, and they recommended approval to City Council. The legislation was introduced by Council on October 23. At the second reading on November 6, Council postponed action to allow additional public meetings with the intent that the second reading before City Council occur before 2018. The public process has included the following: - The public process began in September 2016; - A variety of methods were provided to the public to comment on this project, and a number of avenues for the public to express their opinions: two open houses; online surveys; several web postings; three public meetings; and two additional meetings were held, as requested by City Council. - The two additional meetings occurred on Wednesday evening, November 15 and Saturday morning, November 18, 2017 at The Golf Club of Dublin. Extensive public notification occurred in advance, electronic and via mail, to all Ballantrae residents, as well as to property owners within the West Innovation District and within a 300 feet radius of the District; a total of 60 people attended the meetings. - An educational presentation was provided to the public, followed by a roundtable discussion. [She summarized the public meeting information provided.] Staff believes that the concerns of Council have been addressed, and they continue to recommend approval of the ordinance. Ms. Arnorose Groomes: 1. Thanked staff for hosting the additional public meetings. 2. Referred to page 26 of the plan -- Development and Design Policies. This section refers to many of the materials that will be used in the District and how they should be applied. There are six materials listed — glass, stone, wood, metal, clay and concrete. She believes the following sentences should be eliminated: a. Glass: The last two sentences that state: "It works in a range of scales and, due to its versatility and function is encouraged to be a predominant material. Designers are encouraged to maximize glass in the design of their elevations." RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 December 4, 2017 Page 5 Held_ b. Stone: he last sentence that states, "The use of stone is encouraged, but should he limited to foundations and at the ground level of an elevation." c. Wood: he statement: "The use of wood is encouraged. Used in contrast with more weighty, colder materials of brick, stone, metal, concrete to create a pleasant balance." Those are three very prescriptive uses of those materials. 3. On page 27, under"Architectural Style,"it states that, "buildings in the District are encouraged to be modern in character. This is not to be confused with modernistic styles." It also refers to the use of glass. It is important to remember that this District encompasses 1,100 acres. Encouraging one architectural style in 1,100 acres will produce a very homogenous development. Council does not necessarily want buildings to look like one another. The desire is to encourage creativity. These statements are prescriptive, and creativity cannot be prescribed. In this District, the designers should be allowed to design and be creative, which would be subject to all the review processes that are in place. Having 1,100 acres of a homogenous architectural style will be problematic. Some of the most dated buildings that she can recall are ones that are largely made of glass. It is not desirable to replicate that. Therefore, she suggests eliminating the "Architectural Style" statements, as they are too prescriptive. The remainder of the text works well. Council wants the best materials and the most creative architectural work possible. 4. In the sentences regarding "Scale, Variation and Transparency,"there is a typo under Variation. Eliminate the unneeded word "are" so that it reads, "Architects should try to..." The planning component of this is very good, including the bubble diagrams. However, an architect reading this would conclude that they must have a glass building with a stone foundation and a highlight of wood or clay trim. Vice Mayor Reiner stated that he agreed with her observations about the statements concerning glass and stone. It is best not to over-direct the architects, although, in his experience, an architect's tendency is usually to do what they want. However, an architect may want to design an all-stone building, and that could be beautiful. Other than the over-prescriptive sentences, the material list is typical. The rest of the statements should be fine. Ms. Amorose Groomes responded that the "Architectural Style" paragraph is also too prescriptive. That element is already addressed in the "Architectural Composition" paragraph on page 27 regarding the composition, massing, scale, variation, transparency and landscaping. Those statements are well written and make sense. He may be correct -- architects may disregard what they are asked to do, but she is not willing to take the risk of leaving in that statement. Vice Mayor Reiner stated that was not his suggestion. His point is that with 1,100 acres, the architects will try to achieve a cohesive architectural style. Ms. Amorose Groomes stated that without the prescriptive sentences, the remaining text is fine, and to have her support, those sentences must be eliminated. Ms. Alutto concurred with Ms. Amorose Groomes and Vice Mayor Reiner. It is better to speak about the character than to be prescriptive, and she agrees with the elimination of the sentences on page 26. She has less objection to the"Architectural Style"statement. Mayor Peterson stated that there appears to be Council support for removing some of the language, because the document's goal would still be accomplished. Mr. Lecklider stated that he agrees that, with respect to where the materials are specified, i.e. the last statement under stone, it is very prescriptive. In the glass narrative, however, that states, "Designers are encouraged to maximize glass in the design of their elevations" — that is open to interpretation. It does not suggest that there should be an all glass building. We all agree that there is no desire to see 1,100 acres of the same design. However, there are clarifying statements: on page 27 of Architectural Style, "...more organic and unique design...is encouraged in the District;" under Architectural Composition, "....should not be overly restrictive in the District relative to composition of the architectural character of the buildings that would limit RECORD OF PROCEEDINGS Minutes of Dublin_City_Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 6 creativity;" under Variation, `architectural variety is encouraged..." With respect to the stone, however, the statement that limits it to ground level is overly prescriptive. Ms. Amorose Groomes moved to make the following changes to the text: 1. Under"Glass": The last sentence states, "It works in a range of scales and due to its versatility and function is encouraged to be a predominant material. Designers are encouraged to maximize glass in the design of their elevations."Eliminate the first"and"and end the sentence after the word "function." 2. Under"Stone": The last sentence states, "The use of stone is encouraged but should be limited to foundations and at the ground level of an elevation." End the sentence after the word "encouraged." 3. Under"Wood": Remove the last statement: "Used in contrast with more weighty, colder materials of brick, stone, metal, concrete to create a pleasant balance." 4. On page 27, remove "Architectural Style"and the two paragraphs under it, and retain the"Architectural Composition"to stand on its own. Ms. Alutto seconded the motion. Mr. McDaniel inquired if there is any disadvantage in removing the sustainability language that is in the second paragraph under Architectural Style. Ms. Amorose Groomes stated that under"Principles,"the fifth principle states, "sustainability development and construction practices should be a hallmark of all design development and site design approaches and approaches." Mr. McDaniel responded that the change should be acceptable then. Mayor Peterson inquired if there is troublesome language in the second paragraph or only in the first paragraph. Ms. Amorose Groomes indicated that the first paragraph is the most problematic. She has no objection to the fourth part of her motion being revised to eliminate only the first paragraph. Ms. Alutto seconded the revised motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. Vote on the Ordinance: Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Mr. Lecklider, yes; Ms. Salay, yes. SECOND READING/PUBLIC HEARING —ORDINANCES Ordinance 24-17 (Amended) Amending the Dublin Codified Ordinances to Prohibit the Sale or Other Distribution of Cigarettes, Other Tobacco Products, or Alternative Nicotine Products to Persons Under 21 Years Old; to Require Licensure for the Sale of Tobacco and Alternative Nicotine Products within the City of Dublin; and to Authorize the City Manager to Contract with Franklin County Public Health to Act as the City's Agent for Licensing Tobacco and Alternative Nicotine Product Retailers. --- Ms. Readier stated that there have been no changes to the legislation since the first reading. An extensive presentation was provided at the first reading, which can be provided tonight, as well, if desired. A letter of support from the American Lung Association was provided to Council on the dais tonight. Council had no questions. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes. Ordinance 82-17 Establishing Appropriations based on the 2018 Operating Budget of the City of Dublin, State of Ohio, for the Fiscal Year Ending December 31, 2018. Mr. McDaniel stated that there have been no changes since the first reading. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 December 4, 2017 Page 7 Held Council had no questions. --� Vote on the Ordinance: Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes. Ordinance 83-17 Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 2017. Mr. McDaniel stated that there have been no changes since the first reading. Ms. Amorose Groomes stated that in Section 1 there is a reference to unexpected refunds. Last year, refunds were up unexpectedly and, apparently, that will be carrying into the first quarter. Is this an expected trend? Ms. Gibson responded that this was a special refund that was delayed into 2017. A refund of that size is not expected in the future, based on the credits and estimated payments at this time. It was a one-time occurrence. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes. Ordinance 84-17 Amending Chapter 97 of the Codified Ordinances Revising the Sidewalk Maintenance Requirements. Mr. McDaniel stated that there have been no changes since the first reading. Ms. Amorose Groomes stated that she had some questions regarding the possibility of the City taking responsibility for the sidewalk maintenance. 1. What would be the legal implications? Ms. Readier responded that the City would not be taking full responsibility for sidewalk maintenance. The homeowner would remain responsible for the basic maintenance, i.e. ice and other nuisance clearing. Staff has spoken with the City's insurance provider; the adjuster reviewed this information and was comfortable with it. The City will retain its immunity, even though the City will maintain the sidewalk in terms of tree root or City utility damage. 2. Under these modifications, the City would be responsible for potential "trip and fall"situations. The City has a list of all of the sidewalks that are deemed non- conforming or in need of repair, which could constitute a trip and fall hazard. Because our responsibility is the maintenance of those sidewalks, what is the City's exposure? Ms. Readier responded that the City would retain immunity for that. It is confirmed by cases on point. Because the City maintains something, it does not mean it loses its immunity. If a tree root or City utility issue was the source of the fall, a claim could be made against the City; however, Legal staff is confident that sovereign immunity would be a complete defense to that. Even though the maintenance responsibility is being made more explicit in the Code, it will not impact the immunity analysis. The City is also required to maintain its sewers, streets, etc., and the Court would conduct an analysis each time there is an allegation that the City did not adequately maintain those items. That will be similar with a sidewalk issue. Mr. McDaniel stated that public entities have significant immunity under law. The only time an entity would lose on that basis is if there is a proof of negligence -- for instance, if the City were to be made aware of a risk situation and chose not to address it. However, that is not how Dublin operates. The key is to be aware of the issues, encourage City residents to assist by reporting issues, and perform the necessary maintenance. Ms. Alutto inquired if this change would prompt residents to ask for maintenance. Mr. McDaniel responded that is the expectation now. Many believe it is the City's obligation to repair their sidewalks. Ms. Alutto inquired why that responsibility must be codified. Mr. McDaniel responded that it was the direction of City Council some years ago to make that the policy. However, that policy has been somewhat vague and this is an attempt to RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 8 codify the areas of responsibility, and that is the recommended approach. This ordinance in essence clarifies the manner in which the City has been handling the maintenance ..- during this time. Ms. Readier stated that this is not unusual — attributing the City to be responsible for sidewalk repair when it is a tree root or City utility issue. The City of Upper Arlington's legislation has been used as the model in drafting this, so there is another central Ohio community that uses the same type of language. Vice Mayor Reiner stated the sidewalk would be replaced if the funds are available and if it is part of the sidewalk repair program. It is not mandatory. He does not want that to be an issue in the case of another economic downturn, such as occurred in 2008. Mr. McDaniel responded that a number of measures have been implemented to curb the costs of sidewalk maintenance. The shaving program is very effective at leveling uneven sidewalks, thus avoiding the need for a total replacement. That program will be continued in order to defer replacements. Sidewalk replacement is budgeted over time. In the Five-Year CIP, approximately $250,000 is budgeted annually toward a total cost of $3 million for sidewalk repair and replacement. Ms. Alutto suggested that perhaps the language should clarify that the maintenance is also conditioned upon availability of the funds. It is important to avoid the appearance of favoritism or arbitrary decision-making. Ms. O'Callaghan stated the City's sidewalk program is part of the overall City asset management program. Therefore, sidewalk maintenance would be handled the same as the City's street maintenance program, which is based on an annual condition assessment and rating and prioritization of the needed repairs. Mayor Peterson stated that Council has been committed to dealing with this issue for over a decade or longer, and in some of the older areas of the City, the condition of the sidewalks can be problematic. However, in a similar way, the City's sewer extension program is not codified, and if there should be another economic downturn, the City can suspend its sewer extension program. Perhaps it would be better to state that the City shall strive to provide for the repair and replacement of sidewalks, curbs and gutters when practicable and based upon the discretion of the City Manager? Mr. McDaniel stated that staff has conducted research and verified that cities typically do not replace sidewalks except when damaged by street trees, and that is probably the City's biggest problem with sidewalks. Ms. O'Callaghan stated that the estimate that was provided showed that approximately two thirds of the sidewalk issues are due to street trees and utilities. Mr. McDaniel stated that if the City were responsible for the damage due to a City street tree or utility line work, the repair would be the City's responsibility, regardless. If the homeowner's actions or a private service line-- typically behind the curb line, are responsible for damage, it would be the homeowner's responsibility. In most cases, the responsibility can be attributed to the City. Vice Mayor Reiner stated that Council agrees that these areas are the City's --- responsibility. Dublin is the only municipality, however, that replaces all its sidewalks. Ms. Amorose Groomes noted that in the City of Upper Arlington, the City performs all necessary repairs or replacement of sidewalk damaged by tree growth at City expense. That is what the City will cover; all other sidewalk maintenance is the responsibility of the homeowner. Ms. O'Callaghan responded that the vast majority of needed repairs are due to street tree roots. Vice Mayor Reiner responded that there is no disagreement on the responsibility component. The question is if it should be a permanently binding responsibility for all sidewalks. Is it wise to bind future City Councils with the responsibility of replacing everyone's sidewalk at no cost to the property owners? He does agree that if the damage is the City's responsibility, the City should repair it. RECORD OF PROCEEDINGS Minutes of _Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 9 Mayor Peterson stated that recently, portions of the sidewalks in his neighborhood were replaced intermittently, which created a checkerboard pattern of older concrete versus --_ newer concrete in front of his house. What happens if the residents object to the appearance that is created? Should the entire stretch of sidewalk be replaced instead? He would prefer that the City have some discretion, but it is the discretion that is causing the issue. Mr. Lecklider responded that, after 25 years, his street was re-paved last year. He home is located on a corner lot. Due to ADA requirements, a couple of sections of the sidewalk in both directions were replaced, so there is now new concrete next to concrete that is 25 years old. It may not be aesthetically pleasing, but is a sidewalk that meets ADA requirements, so he is pleased that it was done. His question is whether Dublin's new standard is, "If other communities aren't doing it, than we aren't going to do it."That has never been Council's approach to sidewalks or any other matter. Nor is he aware of an ordinance that cannot be amended or repealed at a later date if there are funding issues or it proves unworkable. Ms. O'Callaghan responded that the proposed language attempts to clarify that the City's sidewalk maintenance responsibility is based on its responsibility for the damage, such as from street tree roots, City utilities, etc. Ms. Amorose Groomes inquired if this has been a significant issue for staff. On a regular basis, do they have difficulty trying to determine what prompts the need for sidewalk maintenance? The backlog of needed sidewalk maintenance seems to be significant. Mr. McDaniel noted that the cost of the needed maintenance is estimated as $2.5-$3 million. Ms. Amorose Groomes inquired if the current policy and Code results in significant difficulty to navigate. Ms. O'Callaghan responded that the lack of clarity is a challenge for staff. The City's website and staff's message has been that the maintenance of sidewalks is the property owner's responsibility. Inevitably, homeowners point out that only the City is permitted to maintain street trees. Although the Code states that the maintenance of sidewalks is the adjacent property owner's responsibility, many property owners are surprised to hear that maintenance is the property owner's responsibility. Staff's primary objective is to ensure that the sidewalks are maintained. Most communities are able to ensure that the property owners maintain their sidewalk through the tool of assessments. That option has been discussed in the past, but it has not been the preference. Without an assessment process, it is difficult for staff to require property owners to maintain their sidewalks. Mayor Peterson stated that Council is in agreement on the responsibility components, but there is concern about tying the City's hands in the future. Perhaps the last sentence provides the needed discretion, as it states, "The City shall determine when such repair or replacement is necessary." Mr. McDaniel stated the approved budget increases the amount for this maintenance program over the next five years. Council always controls the budget and can decide to increase or decrease the allocated funding. Staff has the capacity to do a very proactive inventory and assessment of the sidewalks, similar to the way the pavement program is assessed. Mr. Lecklider stated that the reality is that this is the public's expectation, regardless of what the City's website indicates. Sidewalks are an asset, and he would argue that it is an asset, not unlike the City's bikepaths, that the City needs to maintain. If the City is not going to take responsibility for it and fund it, then Council needs to approve assessments of the property owners. In essence, this ordinance is codifying only what the City is already doing, and we are making a statement that sidewalks are valued assets that we want to ensure are well maintained. Ms. Amorose Groomes expressed concern with the proposed language, "amend section 97.21 for the City to assume responsibility for the repair or replacement of the sidewalk, RECORD of PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 10 curbs or gutters except where the City Manager determines damage.....is caused by the owner or occupant of abutting lands."She believes that sets up a potential conflict in every instance to try to determine the cause. If the intent is to clarify responsibility, then it would be better to state that when the cause of the sidewalk disrepair is due to street tree roots, the repair is the City's responsibility. Clearly, if the street tree, which belongs to the City, is the cause of the damage to the sidewalk, then the repair should be the City's responsibility. As the language currently reads, all the responsibility is the City's, except for a case in which the homeowner damaged it. Mr. Lecklider noted that this "whereas" language is the preamble, not the law being implemented. The law is found under Section 1. Ms. Readler responded that similar language is used in Section 1.B; the first sentence is consistent with that whereas clause. Mr. Lecklider noted that the last language there states, "The City shall determine when such repair or replacement is necessary." Mr. McDaniel stated that at one point, staff attempted to identify a list of possible scenarios for City vs. property owner responsibilities. In the end, it was recognized some gray areas remained. Frequently, the City will require a utility company or insurance company to pay for damages. Some nuances/arguments will remain. Ms. O'Callaghan stated that in the attempt to develop that list, staff reviewed Council records for the history and intent of Council on the subject. Mr. McDaniel stated that this ordinance essentially codifies Council's direction to staff in 2004, which was that the City would take responsibility for the sidewalks. He is uncertain of the reason that direction was not codified earlier. Ms. Amorose noted that the language "shall"and "will" are concerning if, in the future, the City were to be in a position in which it could not spend $3 million/year to replace sidewalks. Discussion continued about language revisions. Mayor Peterson moved to amend the language as proposed by Ms. Readler to state that: "The City to the best of its ability shall be responsible for the repair,"and preface the last statement with "in all cases, the City shall determine when such repair or replacement is necessary." These inclusions will provide two qualifiers. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes. Vote on the Ordinance as amended: Mr. Lecklider, yes; Ms. Salay, yes; Ms. Alutto, yes; Ms. Amorose Groomes; yes; Vice Mayor Reiner, yes; Mayor Peterson, yes. Ordinance 85-17 Repealing Section 115.10 (Permit to Solicit Charitable Contributions on Highway) of the Dublin Codified Ordinances. r--� Ms. Readier stated that there have been no changes since the first reading. Council had no questions. Vote on the Ordinance: Vice Mayor Reiner, yes; Ms. Salay, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes. INTRODUCTION/FIRST READING — ORDINANCES Ordinance 86-17 Rezoning Approximately 5.86 Acres from PCD, Planned Commerce District (Perimeter Center, Subarea I) to PUD, Planned Unit Development District (Crown Campus) for an Amendment to the Approved Development Text to Increase the Permitted Density and to Comprehensively Update Sign Provisions. (Case 17-078Z/PDP/FDP) RECORD OF PROCEEDINGS Minutes of Dublin City Council. Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 December 4, 2017 Page 11 Held_ Mr. Lecklider introduced the ordinance. Ms. Martin provided an overview. This rezoning application was most recently reviewed by the Planning and Zoning Commission (PZC) on November 2, and the Commission voted to recommend approval for the rezoning with a preliminary development plan and for the Final Development Plan. Therefore, the plan before Council tonight contains more detail than is typical with a rezoning application. Site: • The 5.86-acre site is located south of Mercedes Drive and north of Perimeter Loop Road. • The site was originally zoned PCD, Planned Commerce District — Perimeter Center, in 1988 (Ord. 03-88) as a portion of 285 acres of land southeast of the intersection of Post Road and Avery Road, and north of US 33. • The most recent rezoning for this site occurred in 2002 (Ord. 68-02) to permit alternate development standards to accommodate the unique condition of an automotive campus where parkingsetbacks between adjacent lots is not practicable. Following the rezoning, various Final Development Plans and Amended Final Development Plans have been reviewed by the Planning and Zoning Commission for all three automotive dealerships within the Crown Campus. • Perimeter Center is a fairly large and old planned district. Subarea I makes up the Crown Campus. For Council's consideration this evening is the western-most parcel only. • Staff and the applicant have developed a framework that memorializes the existing zoning standards and previously approved conditions. It includes a request to Council this evening for increased density and a comprehensive amendment to the sign provisions. The only subarea for rezoning is Subarea A, which is the Crown Mercedes dealership. • The rezoning proposes three building additions, which would result in a density greater than the existing development text permits. Accumulatively, those additions are approximately 8,000 square feet and contain a showroom, a service reception, and eight (8) new internal service bays, for which there will be no additional overhead doors. Architecture • Located near the intersection of Mercedes Drive (a private drive) and Perimeter Loop Road is the showroom addition. • The existing masonry wing walls will be removed in favor of a black metal wing panel that architecturally connects the existing showroom to the addition. • Located centrally in the building is the service addition. To the east, and most visible from Perimeter Loop Road, is the extension of the service area. This will have a seamless appearance with the existing structure. Sign Plan Amendments • Total signs on the campus today are nine (9). Three additional signs are proposed. The development text created a framework that is intended to be applicable not only to this site but applicable to the other dealership sites, as well, should a rezoning of those sites be required in the future. • The sign breakdown includes: - A campus ID sign that will define the Crown automotive campus as a whole; - The brand ID signs specifically call out the Mercedes brand itself within the context of the greater campus; - Perimeter wayfinding signs will provide direction within the campus and provide brand distinction; - The address numeral defines the address of the campus. • Details - The existing ground sign on Perimeter Loop Road is proposed to be refaced to be a maximum of 50 square feet not to exceed twelve feet in height; the existing code would permit 15 feet at the same overall size at exists today. - One brand ID sign is a combination of a building mounted and ground mounted sign, not permitted to exceed 50 square feet, mounted with a height of 15 feet. RECORD OF PROCEEDINGS Minutes of Dublin_City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 12 - The two brand ID signs are limited to a total of 35 square feet despite being a circle; it is measured as a square, a maximum of 15 feet in height. - Perimeter Wayfinding Signs that exist on the site today are larger than are typically permitted and they include brand names. Staff has worked with the applicant to minimize the size of the signs and to create a cohesive design to provide wayfinding along the edge of the campus. A maximum of three are permitted at eight square feet and a maximum of four feet in height. Brand logos are prohibited, so the name is permitted but no additional imagery. - Four Interior Wayfinding signs are proposed. The signs meet all Code requirements for directional signs, and do not require a sign permit. - The existing ground sign at the intersection of Perimeter Loop Road and Mercedes Drive will be modified to be an address numeral not containing a brand or dealership identifier. Mayor Peterson invited Council discussion. Ms. Amorose Groomes: 1. Requested confirmation that no additional overhead door bays would be added. Ms. Martin affirmed that none would be added. 2. Stated that some existing trees will be removed with the expansion of that service bay, and there are a number of trees on the exterior mounding that are indicated in the tree survey that either dead or dying. Will the removed trees be transplanted into the locations where there are dead trees? The trees appear to be in good health of an appropriate size that can be moved. Ms. Martin responded that is certainly something that can be considered. 3. This signs are tied to this user. If a new user were to come in and the signs would change, those sign plans would have to seek approval related to their logo, text and colors, correct? Ms. Martin responded that the development text is highly prescriptive and descriptive based on the use. Therefore, staff would anticipate a rezoning would be required if the user were to change. 4. Stated that the color palette is subdued, but it would be far more objectionable if different bolder colors were being used. She wants to ensure that if this user departs and a new user were to occupy the site, that the City would have the right to review the signs. Color is important. Ms. Martin responded that color is not addressed in the development text. However, an amended final development plan would be required, because it is a planned district. PZC would have purview over those details at that time. 5. Requested that staff provide a follow-up on the issue related to transplanting the trees at the next meeting. Vice Mayor Reiner stated that this is a significant architectural improvement on an entry feature into the City. Internally to this site, the wayfinding signs are very important. He appreciates that they have now been codified. Overall, this will be a big improvement. There will be a second reading/public hearing on January 9, 2018. Ordinance 87-17 Accepting an Annexation of 44.0 Acres, More or Less, in Jerome Township, Union County, to the City of Dublin. (Petitioners: Roger Warren Gorden, Trustee of the Roger Warren Gorden Living Trust; Denise Ann Gorden, Trustee of the Denise Ann Gorden Living Trust). Mr. Lecklider introduced the ordinance. Ms. Readier stated that the Union County Commissioners approved this annexation on May 25, 2017. Under the Ohio Revised Code, the Clerk of Council is required to hold that record for 60 days before placing it on Council's agenda. That presentation was delayed in this case because the Jerome Township trustees filed an appeal of the annexation approval to the Union County Court of Common Pleas. Jerome Township dismissed that appeal on November 7, 2017. The next step is for Council to consider whether to accept the annexation. If approved at the second reading, Ordinance 87-17 will be effective 30 days later. Once the property is annexed to Dublin, it will automatically be rezoned to the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held_ December 4, 2017 Page 13 R-Rural District. If the property owner wants to do anything different with the property than what is specified in that district, they will have to pursue a rezoning and receive recommendation of PZC and the approval of City Council. Staff recommends approval of this ordinance for multiple reasons: 1. Annexation of this area would provide a clear line of demarcation on Hyland-Croy Road. 2. The subject property is within the proposed annexation area provided in the Dublin Community Plan, and is in the exclusive Dublin service area in both the water and sewer agreements with the City of Columbus. No other entity can provide these services. 3. All procedural requirements under the Ohio Revised Code for annexation have been met. Ms. Amorose Groomes requested confirmation that the petition cannot be withdrawn by the applicant or by the City under the law. Ms. Readier responded affirmatively. Withdrawal of the annexation petition is permitted only before the County Commissioners have their hearing. Ms. Amorose Groomes stated that it is therefore not City Council's discretion. Ms. Readier confirmed that it is not. Ms. Alutto inquired how the annexation affects the City's responsibilities for roadwork and the intersection at Hyland-Croy and Post Road. Ms. Readier responded that this annexation includes no right-of-way, and therefore the City will not be responsible for any additional areas of Hyland-Croy Road. Mr. McDaniel added that should there be development on this property in the future, under a development agreement and infrastructure agreement, the City would probably assess the impact of that development and require the developer to contribute to future improvements of the roadway in a proportionate manner and projected improvements to intersections, turn lanes, etc. Ms. Alutto inquired if that would require Dublin to partner with Union County, as that road is Union County's responsibility. Ms. Readier responded affirmatively. There will be a second reading/public hearing on January 9, 2017. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 86-17 Authorizing the City Manager to Enter into a Service Agreement with Continental Broadband Pennsylvania LLC (dba Expedient Communications) to Expand the Dublink Transport 100 Gigabit Program. Mr. Lecklider introduced the resolution. Ms. Gilger stated that this legislation would authorize the expansion of the Dublink 100 Gigabit Fiber Optic Program. The City has leveraged this program and this infrastructure as a means to save costs, generate revenue, and retain, expand, create and attract new companies and jobs. This recommendation would expand the program beyond Metro Center and would add a second data center as a provider. Currently, the City has 13 buildings that are lit by this fiber optic. An additional two are under construction, and currently, there are 26 companies on the program, which has resulted in the retention and/or the creation of 304 jobs in the Metro Center area. This agreement would provide for an expansion to a second data center in Dublin (Expedient). They would be permitted to add 20 more buildings over three years. By adding another choice of a provider of a data center, it would also be competitive in cost. The City's legacy office buildings are being targeted first, so high vacancies in the older buildings will receive preferential treatment in order to have the laterals installed. Ms. Amorose Groomes inquired if the contract involves an exchange of money. What is the nature of the contract? RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 December 4, 2017 Page 14 Held Ms. Gilger responded that the City would provide them access to the City-owned Dublink fiber in return for them running this program for the City. They would be responsible for building the infrastructure into the office buildings and attaching it to the City's system. Vote on the Resolution: Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Mayor Peterson, yes. Resolution 87-17 Approving a Term Sheet for the Purchase of Property Located at 5555 Perimeter Drive, Dublin, Ohio 43017 for Municipal Purposes. Mr. Lecklider introduced the resolution. Ms. Goss stated that this resolution would approve a term sheet for the purchase of property located at 5555 Perimeter Drive for municipal purposes. • The property totals 2.58 acres and is improved with a two-story building, which was constructed in 2010 and is comprised of approximately 20,000 square feet in area. • While further study is required to understand the City's programmatic needs fully, the availability of this property provides a unique opportunity to fulfill the City's 1997 and 2007 Community Plan objective wherein Coffman Park and adjacent property would serve as the civic and government center for the City of Dublin. • The City currently owns 108 acres that surrounds and is adjacent to this property that houses the Justice Center, the Recreation Center, City Hall and Coffman Park. This property's 2.58 acres is the only piece within the civic center as defined in the Community Plan that the City does not currently own. • With Council's approval of the term sheet for the purchase of the property for $4 million, the City will begin the due diligence process with the expectation of bringing forth a real estate purchase agreement for review at the January 9, 2018 meeting. Council had no questions. Vote on the Resolution: Ms. Salay, yes; Mayor Peterson, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. OTHER • Final Plat— Riviera, Section 4, Parts 1 and 2 — (Case 17-016FP) Ms. Husak reported the following: • This is a request for review and approval of a Final Plat for the subdivision of 34.4 acres for 48 single-family lots, reserves, and rights-of-way. The site is located on the west side of Avery Road, north of the intersection with Memorial Drive. • The Concept Plan for this area was thoroughly reviewed by Council and PZC in 2014, at which time there was significant neighborhood engagement. In April 2015, PZC recommended approval of the rezoning to Council, and Council approved it in June 2017. As is typical with final development plans in neighborhoods, the developments are approved in sections, so Sections 1 and 2 were approved in April 2016, Sections 3 in May 2016, and Section 4 was approved in April 2017. • Infrastructure has been completed and approved. The platting is the last step to ---� be finalized so that lots can be sold. There are three different subareas, which are different in regard to the size of the lots. • The proposed plat subdivides 34.4 acres of land into 48 lots and two reserves. The plat includes the dedication for three streets (Oddi Place, Corna Court, and Timble Falls Drive). The reserves will be maintained by the City of Dublin. • Section 4, Part 1 includes Lots 138 through 158 and Lots 179 through 185 on both sides of Timble Falls, and Oddi Place, which terminates in a cul-de-sac. It has a very small reserve at the bottom. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page ��5 • Section 4, Part 2 includes Lots 159 through 178 located on both sides of Coma Court, a public right-of-way, which terminates in a cul-de-sac. It has a 15-acre open space reserve, which surrounds all of the lots. It also provides right-of-way for the extension of Cacchio Lane, which will intersect with Hyland-Croy in the future. Mayor Peterson invited Council comments. Ms. Amorose Groomes stated that she reviewed the PZC minutes. There did not seem to be much discussion about lot width. Ms. Husak responded that is part of the development text, which was approved with the ordinance. Ms. Amorose Groomes inquired if it addressed the lot width for this section. Ms. Husak responded that the development text addresses the lot width for all the sections. Ms. Amorose Groomes noted that the lots are very narrow. Vice Mayor Reiner stated that when this development was initially proposed, it included responsibility for the City to maintain the common ground. The intent was to implement a program to try to minimize the maintenance. What is the status of that program? Ms. Husak responded that the plat includes in the notes on each of the second pages the open space maintenance responsibilities for the open spaces in this particular section, as have the previous plats for the other sections. In this area, the 15 acres is a heavily planted, woodland restoration area, which the City is to maintain. Throughout the development phases, the applicant has planted and replaced trees here. Nothing has changed since the approval of the ordinance regarding the maintenance responsibilities or the tree replacement that was part of the original approval. Vice Mayor Reiner stated that his impression was that, rather than mow all those acres, Council determined to implement a tree planting program that, when matured, would create a forest that would not require mowing. The City was going to have the maintenance responsibility for a larger area than was needed for park space, and there was a significant amount of green space on the site. The intent was to minimize the City's expenses for mowing over a long period of time. Ms. Husak responded that there would be very few mowed areas and a variety of trees, which are intended to avoid perpetual maintenance. Mr. Earman stated that the larger reserve in Section 3 was the concern. Over 1,000 trees of a variety of species and diameter were planted. When the area matures, it will be a forest. Vice Mayor Reiner inquired how many years was that plotted out. Will the City need to maintain it for three to five years, as that is the expected time for fill in? Mr. Earman responded that the City would periodically need to remove the invasive and unwanted species. Over the three to five-year timeframe, that need will diminish to infrequent removal of honeysuckle and other more aggressive species. Vice Mayor Reiner inquired how many acres the City would still be responsible for maintaining, after the forested area has developed. Mr. Earman responded that he would obtain more exact information, but it is more than 50 acres. Vice Mayor Reiner inquired if it would need to be mowed. Mr. Earman responded that it would not. The City will be mowing only the space between the forested areas and the rear property lines of the houses, in order to maintain a buffer. Mr. McDaniel responded that he believes it is less than 10 acres, but the area is linear, generally located along roadways and streetscape. Much of the dedicated area has been committed to a future wooded area. Mr. Earman noted that even the mowed areas would be mowed less frequently than many areas. Mr. McDaniel stated the intent was to keep the areas as natural as possible and require minimal mowing. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 16 Ms. Amorose Groomes inquired if the area where the 1,000+ trees were planted was a --- seeded area or left as rough vegetation. Mr. Earman responded that it was left as rough vegetation with the unwanted species removed. He will check the records, but he believes there was also a prescription for including some understory plantings. Ms. Amorose Groomes stated that her interest was related to whether the City would have the ability to apply a broadleaf herbicide and eliminate the need to return to remove invasive species selectively — to blanket treat the areas and keep it cleaner until the woodland growth caught up. Mr. Earman responded that he believes the spacing of the trees will allow that to happen, regardless of the understory plantings. He will review the information and provide an update to Council. Mr. McDaniel noted that the follow-up would also include information on the acreage that will require mowing. Mayor Peterson moved to approve the Final Plat for Riviera, Section 4, Parts 1 and 2. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes. • Preliminary and Final Plats—TownePlace Suites— (Case 17-087PP/FP) Ms. Husak stated that this is a request for approval of a preliminary and final plat for TownePlace Suites. • The site is located on the south of Upper Metro Place, west of the intersection with Frantz Road. Adjacent to the site is the Home2 Hotel to the northeast. • The lot is being re-platted to provide for the subdivision of a 2.398-acre property into Lot 4, a 0.713-acre property for the use of the surface parking lot and future development, and Lot 4a, a 1.685-acre lot for the development of the TownePlace Suites development. The plats include all existing easements in addition to the creation of a cross access/parking easement for the shared use of the eastern access point and parking spaces constructed with the stand-alone parking lot. • The Planning and Zoning Commission reviewed and approved a conditional use for an associated stand-alone parking lot, 13 waivers, the development plan and site plan on November 2, 2017. The Commission also recommended approval of the plats to City Council on the same date. Mayor Peterson invited Council discussion. Vice Mayor Reiner inquired if there is any commitment in regard to the architecture. Ms. Husak responded that the architecture was approved by PZC. It meets the Bridge Street District Code requirements for materials. Ms. Amorose Groomes: • Inquired if the TownePlace Suites project would be using the same brick as the Home2 Hotel, given the difficulties experienced in that project. It is evident today that there was some difficulty. Ms. Husak responded that it is a similar brick product. It was the installation that caused the problems with the Home2 structure. Ms. Salay inquired if there is a solution for those problems. Ms. Husak responded that more oversight may be required. The issue was due to the contractor. The company that built Home2 has been determined the contractor will not be used again. • Stated that in reading the PZC minutes, there were several requests to remove the fifth story sign on the building. She does not see that addressed in the condition. Was that removed from the plan, or was it allowed to remain? RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 17 Ms. Husak responded that it will be reviewed again as part of the master sign plan. Taller signs are permitted for building identification, but will require PZC review. For that reason, -- PZC did not act on that element at the November 2 meeting. Ms. Amorose Groomes stated that it is her hope that Planning would not recommend approval for a fifth-story sign on this building that has no highway frontage. She does not know that this particular unit would meet the criteria for a fifth-story sign and is hopeful that does not receive a positive recommendation. Council has worked very hard to keep the signs to a more human scale in this area. This building will be behind Embassy Suites and the Home2 Hotel. She noted that in the ART meeting, there was parking conflict with the Home2 Hotel and Embassy Suites. There were comments about Home2 Hotel using the Embassy Suites parking. She would like to hear more information about that in the future, and what will be done to avoid putting additional burden on Embassy Suites to monitor their parking. Mayor Peterson moved to approve the Preliminary and Final Plats for TownePlace Suites. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Amorose Groomes, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Alutto, yes; Vice Mayor Reiner, yes. COUNCIL COMMITTEE REPORTS • Tree Replacement Fee Waiver Policy— Community Development Committee Ms. Husak stated that this is the Committee's final recommendation for an update to the Tree Replacement Waiver Policy. • The policy was originally approved by City Council in 2001. Since its adoption, 22 waivers to the tree replacement requirements have been requested. • City Council discussed the Tree Waiver Policy in the Fall of 2016 and requested staff follow up regarding potential modifications to the City's approach to addressing tree replacement waiver requests. Staff has been working on an update since 2016. • The Planning and Zoning Commission reviewed the draft policy at their May 18, 2017 meeting and the draft policy was provided to Council at their June 12 meeting. Council then referred the policy to the Community Development Committee to review. • The Community Development Committee has reviewed the policy and developed a more streamlined policy, which is recommended for approval tonight. • The Code currently requires an inch-for-inch replacement for the protected trees that are healthy and in good condition that are over six inches in diameter; the minimum size is currently 2.5 inches. Council recently approved an increase to the fee in lieu of replacement. This is $150 per caliper inch for the 2018 Fee Schedule, effective January 1, 2018. • Staff has attempted to update the policy to include more stringent criteria for eligibility, submission requirements, and allow replacements with different sized trees as well as a wider variety of species. • The final policy includes an Intent Statement, Criteria for, and Prioritization guidelines for replacement. Ms. Amorose Groomes stated the policy in her packet indicates "draft." Page one is missing, and none of the changes she requested be made to the policy are provided. Brief discussion followed. Mayor Peterson moved to postpone action on the Tree Replacement Waiver Policy to the January 9, 2018 Council meeting so that complete documents can be provided after further staff review. Vice Mayor Reiner seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Salay, yes; Mayor Peterson, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 18 • Hotel-Motel Tax Grant Recommendations— Finance Committee Mr. Lecklider stated that the Finance Committee met on November 27 to consider hotel- motel tax grant applications for 2018. The finalized recommendations of the Committee do not exceed the budget of$250,000. Mr. Lecklider moved to approve the following committee recommendations: - APPROVE Arthritis Foundation Auto Show - Cost of City services not to exceed $10,000 - APPROVE Dublin Kiwanis (Frog Jump) — Cost of City services not to exceed $5,500 - APPROVE Dublin AM Rotary (Blarney Bash) — Cost of City services not to exceed $10,000 - APPROVE Dublin Soccer League — Not to exceed $12,820 as itemized in grant application - APPROVE Club Ohio Soccer— Cost of City services not to exceed $7,000 for the Nike Cup - APPROVE Dublin Jerome High School (Homecoming Parade) — $1,400 - APPROVE Dublin Youth Athletics — Cost of City services not to exceed $23,000 - APPROVE Dublin Scioto Lacrosse Boosters — Cost of City services not to exceed $7,000 - APPROVE Dublin United Soccer Club — Cost of City services not to exceed $4,000 - APPROVE Ohio Premier Soccer— Cost of City services not to exceed $7,000 - APPROVE Historic Dublin Business Association — Community engagement not to exceed $50,000 - APPROVE Dublin Arts Council — $20,000 as seed money for the BREAD! Festival - APPROVE Ohio University — grant not to exceed $20,000 for rental of the Tantrum Theater - APPROVE World Archery of Ohio — Cost of City Services not to exceed $22,280 - DENY - Little Hercules Foundation — event not held in Dublin - DENY - Next Hotels — no response from applicant - DENY - Ohio District Kiwanis Foundation — due to the nature of the application, it was decided Council needs to develop a policy concerning conferences held at Dublin hotels prior to approving any grants. Mayor Peterson seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes. STAFF COMMENTS Mr. McDaniel noted that the following items were in Council's Information Only packet: • Proposed Historic Dublin Facade Improvement Program. Staff has been conducting research and analysis of façade improvement programs throughout central Ohio and nationally. Façade improvement programs are incentive programs established to encourage property owners and businesses to improve the exterior appearance of their buildings and storefronts. The program would operate similarly to the City's Hotel-Motel Tax Grant program whereby qualified applications would be vetted by staff and brought forward to City Council for review and approval. Funds would be set aside every year, which would be used for improvement of properties in the Historic District. Some cities offer these programs for their commercial districts. The City of Worthington has had significant success with their program. Although it is called a façade improvement program, it could be used for parking improvements around the building. Council feedback can be provided tonight or at a later time. RECORD OF PROCEEDINGS Minutes of — _ Dublin City Council_ Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 19 • Library Parking Deck and Street Network Project. This is a significant project, and staff has been working to share as much information as -- possible with the community, and the Historic District in particular. The Library will hold a brief"wall breaking"ceremony at 3 p.m. on Wednesday, December 6 at the recently closed Dublin branch library facility. Bids are currently being solicited for the new library, the parking garage, and the new street system. All bids are due mid-December and will be reviewed and evaluated soon thereafter. After receiving the bids, the project sequencing will be confirmed. The intent is to have minimal impact on North Street with the exception of the time period in which portions of it will be reconstructed; to have no impact on North High Street; and to keep the Darby Street public parking lot operational at all times and have limited impact on the Indian Run public parking lots. • Dr. Martin Luther King, Jr. Sunday Supper The Dr. Martin Luther King, Jr. Sunday Supper will be held on Sunday, January 14, 2018 in the Community Hall at the Dublin Community Recreation Center. Details are provided in the memo in the packet. • National Citizen Survey The National Citizen Survey is conducted every two years and will go out to residents in early January 2018. Most of the survey questions are consistent year to year, as Dublin is measured against other communities, as well. Mr. McDaniel, on behalf of staff, expressed thanks to Council Members Lecklider and Salay for their significant service to this community these many years. The example they have set for what it means to be highly dedicated public servants is greatly appreciated. Their support to staff over all these years has enabled staff to do more for the community. COUNCIL COMMITTEE REPORTS Planning and Zoning Commission: Ms. Salay stated that her last meeting as Council's representative on the Commission will be this Thursday. At the last meeting, Warren Fishman was sworn in, and he will be a great addition to the Commission. Dublin Friendship Association: Ms. Alutto reported that the group met November 21 and reviewed their events of the past year and events planned in 2018. Ms. Richison has provided excellent support. MORPC: Mr. Lecklider reported that their last Board meeting of the year would be held this week. Dublin Arts Council: Mr. Reiner reported that the Wine and Beer Tasting event held on Friday, December 1 was well attended and enjoyed. He thanked Council for their support of the arts! Dublin Board of Education: Ms. Amorose Groomes stated that their final meeting of the year would be December 13. She is unable to attend due to a scheduling conflict. Many items were completed at the last meeting. Washington Township: Washington Township Administrator Eric Richter reported that this Wednesday, December 6 from 6-8 p.m., Santa and Mrs. Claus would be present to celebrate the season with Washington Township. This event will serve as a kick-off for the Firefighters for Kids Charitable Toy Drive. The Township will be accepting new and unwrapped toys and gift cards. He invited Fire Chief O'Connell to offer additional comments. Washington Township Fire Chief O'Connell stated that this annual event is a huge project for the fire department. They appreciate the community's support and donations. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 20 COUNCIL ROUNDTABLE Ms. Amorose Groomes: 1. Reported that she attended the National League of Cities Conference from November 15-18 in Charlotte. She found some of the information affirmative of our City's programs, other information more challenging, and perhaps opportunities the City should consider. After the first of the year, she plans to provide some of those ideas to Council for consideration, perhaps by a committee. She appreciated the opportunity to attend and found the time to be well spent. 2. Attended the Employee Breakfast on November 30, which was a very nice, well- done event. 3. Enjoyed the City Tree Lighting on November 30. There are a couple of ideas that could make it an even better celebration, but for the first time in that location, it was very well done. 4. She appreciates all the work of Tom Holton, the Dublin Women's Philanthropic Club, and the Muirfield Garden Club with the Coffman House open house on Saturday, December 1. It was very well done. She learned that a sample of the old wallpaper in the house had been sent to a wallpaper company, and a replica of the original wallpaper true to the time period was used in the renovation. She has not seen the Coffman House look as good as it does now. Ms. Alutto: 1. Stated that the holiday opening festivities were great. They were impressed with the authentic horse sleigh in the barn. -- 2. Thanked Council members Lecklider and Salay for their many years of service on City Council. She appreciated their willingness to meet with her and bring her "up to speed"when she was newly elected. Those first two years on Council involved a significant learning curve. She hopes to see them about the community frequently. In times of both agreement and disagreement on issues, their passion for the City is very evident to their Council colleagues and to the community. We are all fortunate to have had their service. Ms. Salay: Stated that this is her last Council meeting, and she would like to have had eloquent comments prepared. However, due to a work-related incident at the end of today that delayed her arrival to this meeting, she feels woefully unprepared. Fortunately, there will be a reception on December 18, where she will be better able to share final thoughts. To the staff, however, she wants to express thanks for the level of their work. It is amazing to her the amount of work that they do. A couple of years into her first term on Council, she realized that Council's comments and direction given in these meetings often generate many hours of work for staff. We need to be cognizant of that. Their level of professionalism and dedication to this community is amazing. A passion of service, "all in all the time,"expresses what she believes has been the attitude of City staff over time. When she began her first term on Council many years ago, there was much she did not know and had not experienced. In her first big project, she served on the planning committee for the south pool, a facility which she has now enjoyed for many years. Her experience on Council has been wonderful; she has enjoyed almost every part of the job. It has been a great privilege, and she will miss it very much. However, she is also looking forward to experiencing the community in a different way than she has been able for most of the time she has lived in Dublin -- that is, as a regular citizen. The experience she is most looking forward to is standing on the pedestrian bridge when the completion and dedication occurs — she will be attending! If there is anything that she will be most proud of, it will be that! Mr. Lecklider: Noted that tonight he has shared with Council colleagues some Christmas cookies from Mrs. Lecklider in what has become an annual tradition! His service with the City has been a good run. It was fitting that he began that service as somewhat of a neighborhood activist, not unlike Council Member Salay. He is ending his service on a similar note. Not RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS-DAYTON,OHIO Form 6101 Held December 4, 2017 Page 21 long after serving as one of the founding trustees of the Wyndham Village Homeowners Association in the mid-1990s, an application was submitted to rezone the southeast --, corner of Avery-Muirfield Drive and Post Road to allow for a SuperAmerica gas station and Valvoline oil complex. Not surprisingly, this project was opposed by nearby neighborhoods, including his. The group then petitioned City Council to deny the rezoning. A group of residents and distant, established neighborhoods insulated from development pressures -- except perhaps for the proposed Jack Nicklaus museum then filed an initiative petition seeking a community-wide vote to overturn the denial of the rezoning. It turned out to be his first campaign, and he served as one of the leaders in successfully defeating SuperAmerica's efforts and protecting the integrity of the nearby neighborhoods. Soon thereafter came the effort to build a soccer stadium on property the City had purchased near SR161 and Houchard Road. In his first year as a Planning and Zoning Commission member, and with Lamar Hunt directly seated approximately 10 feet in front of him, he was the one "no"vote against rezoning the property for a stadium. Council, nevertheless, approved the rezoning, and Dublin residents proceeded with a referendum vote. He was active in the successful defeat of that rezoning, where today, thankfully, sits an Amazon web services facility instead of a soon to be empty Crew stadium. As a side note, as far as the Columbus Crew, no one wants to see them leave Columbus or central Ohio at this time. Fast-forward 15-20 years to his more recent efforts to protect the integrity of Dublin neighborhoods and discourage irresponsible development along Hyland Croy. Why did he pursue those efforts? Simple...it was the right thing to do. It was in the best interests of the residents and best for Dublin long- term. Make no mistake; his so-called political career likely would have ended with his lonely "no"vote on the soccer stadium rezoning. He had been appointed to an unexpired term on the Planning and Zoning Commission and, most likely, would not have been reappointed by a City Council that was courting the soccer team, if not for the citizen referendum that ultimately succeeded. He mentions this to encourage his colleagues and future City Councils to exhibit political courage -- certainly not to ignore the will of the people, but when Council Chambers is filled with angry residents demanding a "no"vote on an issue -- be guided by what is in the long-term best interest of the community and not one's personal political fortunes. To the entire City staff, he thanks them for their support all these years. He has appreciated their wise advice, professionalism, and extreme dedication. They have become like a second family to him, and he will forever cherish the memory of working with them and of all that has been accomplished together. It has been a tremendous privilege to serve in this position and he cannot help thinking how lucky he has been to have this experience. His thanks to all. He wished everyone a great holiday and best of luck in 2018! Vice Mayor Reiner: Expressed his thanks to both Ms. Salay and Mr. Lecklider for their deliberations and concise arguments over the past 16 years for each, a total of 32 years. Because of the professional manner in which they have conducted themselves, he holds them in high esteem. Ms. Salay and Mr. Lecklider contact the staff and research the issues beforehand versus asking numerous questions in meetings and extending the meetings unnecessarily. They do their homework, work out the details beforehand, and keep their comments at meetings brief. That is in itself a compliment to their professionalism. He thanks them, as well, for their courage. He recalls when Mr. McDaniel came before Council asking approval for a $1M purchase of fiber optics for the City. That was a significant amount of money, but it has turned out to be a wise investment. These Council members had the courage to build a phenomenal, dynamic city. It is easy for those in government to conform to the status quo. Dublin, to its credit, as always been the adventurous city. We are fortunate; we have been 96% correct with all the risks Council has taken. That took a lot of logic and courage from staff and from these Council members. They brought the City to new heights — 45,000 people are indebted to them, although they may never know all the good things that they have done. Mayor Peterson: Stated that in looking at the timeline of their service — January 2002 to now - it was an extraordinary run. Council members and staff are aware that being in this position in this community is an every-day effort. Every day, Council members are contacted related to RECORD OF PROCEEDINGS Minutes of niihlin City Council Meeting BARRETT BROTHERS-DAYTON min Form 6101 Held_ December 4, 2017 Page 22 issues, and to have done that daily for 16 years is truly extraordinary. To have had two Council members doing this is remarkable, and this community is very indebted to both. Fortunately, one can drive around and every day see the success of the dedication and hard work they have invested in this community for these 16 years and prior. It is truly appreciated by this community, your Council colleagues and everyone that you have served. It has been an overwhelming dedication, and both should be very proud of what they have been able to accomplish. Thank you for your service! With that, he wished everyone a Merry Christmas and Happy Holidays until Council reconvenes on January 9, 2018! ADJOURNMENT he meeting w. adrourned at 9:42 p.m. fN yor— , esidi g Officer Clerk of Council