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HomeMy WebLinkAbout11-06-17 Council MinutesRECORD OF PROCEEDINGS Minutes of U i hl i n CO C�, n Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 6, 2017 CALL TO ORDER Mayor Peterson called the Monday, November 6, 2017 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Form 6101 Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Keenan, Mr. Lecklider and Ms. Salay. Staff members present were Mr. McDaniel, Ms. Readler, Ms. Crandall, Ms. Mumma, Ms. Goss, Mr. Earman, Mr. McCollough, Mr. Rogers, Ms. Burness, Ms. Rauch, Ms. Richison, Mr. Gaines, Mr. Hammersmith, Ms. Kennedy, Mr. Stiffler, Mr. O'Brien, Ms. Martin, Ms. Steiner and Mr. Plouck. EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for the purpose of discussing the purchase of property for public purposes; conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; and personnel matters related to the appointment of a public official and the employment of a public employee. Vice Mayor Reiner seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Salay, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes. The meeting was reconvened at 7:00 p.m. PLEDGE OF ALLEGIANCE Lt. Col. Jeff Noble and the Veterans in attendance led the Pledge of Allegiance. PROCLAMATION Mayor Peterson commented that Saturday, November 11 is Veterans Day — a time when we pause as a nation to remember the brave men and women who have answered the call of duty to preserve the freedoms we all enjoy in this country. At the request of the local Veterans, the City will observe Veterans Day on Monday, November 13 at the Grounds of Remembrance in order to have the students from Sells Middle School participate in the ceremonies. Mayor Peterson read and presented a proclamation in honor of Veterans Week to Lt. Col. Noble, commander of the Wesley G. Davids American Legion Post 800. Lt. Col. Noble invited Veterans and their families to attend a complimentary breakfast at La Chatelaine in Historic Dublin and everyone to attend the public ceremonies that will follow at the Grounds of Remembrance on Monday, November 13 at 11 a.m. He thanked Council for the proclamation. Mayor Peterson acknowledged Mayor Monahan of Shawnee Hills who was part of the Veterans group. CITIZEN COMMENTS Steve Rudy, 129 S. Riverview Street, Dublin stated that he wants to comment regarding the Historic District Code amendments, which are scheduled later on tonight's agenda. He has family commitments that prevent him from staying later at the meeting tonight. He urged Council to maintain and enforce the Historic Dublin Design Guidelines in the Historic District. The residents have lived by them for decades, and some of the proposed projects would be "toned down" if the guidelines were enforced. Currently, the area south of Bridge Street is totally a neighborhood — with principle structures, lots of backyard, some of which includes parking and some of which is wide open. If Council does not want to lose the charm of the District, that separation is one of the biggest single parameters that must be kept. He is concerned with seeing allowances for bringing things down the hill or some suggestions that the model of infill is to fill down one side and put parking in a corner. He believes that parking should be located at the RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held I DO • � V T„ , November 6, 2017 Page 2 of 20 Form 6101 back of a property, which will maintain the separation that leaves site lines, topography, etc. that actually do achieve charm in the District. The District as a whole needs those things to remain a charming area. Everyone present believes we should keep the inventory standing and incentivize so these structures are not left to rot. He has done his part — investing lots of money into keeping the Brelsford-Seese House maintained. The residents will benefit as well from separation of uses, but there is a lot of pressure about what time the bars will close. His barometer for success in the District is if his children can sleep with their windows open in the summer. If that is the case, he does not have concerns with what time the bars close. He is aware that Council is under pressure to allow bars to be open late. The large infill model that he believes was optimal was Coratola's second proposal for the Biddie's building — the one prior to the submission that was approved by ARB. It was oriented with lots of rear yard space and left all the topography and site lines intact. Not only was it really good for the residents, but they assume the numbers worked for the applicant who proposed it. Something much worse for the neighbors and much less charming was approved two months later. The small infill project, unfortunately, is still theoretical, but it is in the records — ] Liu's plan for 30-32 S. High Street. In terms of small landfill, he and the other residents supported this proposal. It was completely integrated with scale and character of the historic structures, dramatically improved parking, and did not come down the hill, but kept the separation. In summary, there have been two really good proposals that should be the model for development in this area. CONSENT AGENDA Mayor Peterson moved approval of the two items on the consent agenda. Ms. Alutto seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. • Approval of Minutes of Council meeting of October 23, 201.7 • Notice to Legislative Authority of New D2 and D3 liquor permits for LTF Club Operations Co., Inc., dba Life Time Fitness, 3825 Hard Road, Dublin, OH 43016 SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 69-17 Adopting the Updated West Innovation District Special Area Plan as part of the City of Dubfin Community Plan. (Case 17-091ADM) Ms. Rauch stated that updates are included in the memo provided in the packet for this meeting. The memo is intended to address the issues raised at first reading, as well as a clerical error that has been revised in the ordinance. Mayor Peterson invited public testimony. Tom Holton, 5957 Roundstone Place, Dublin stated that he resides in Ballantrae, which lies in the City of Dublin, Hilliard Schools. He has talked to some neighbors about the West Innovation District Plan update, and they were not aware of it. The Planning division has a good explanation of the West Innovation District on the City's website and a place for readers to comment. However, when an individual submits a comment, they are not certain what happens with the input. If there were a public forum after the community has had the opportunity to read and absorb the information, ideas could be shared, building upon one another's comments and ideas. The West Innovation District appears to be designed and laid out already, particularly the portion which he interprets as a small City portion represented in the "fly through" animation created. There does not seem to be any invitation for public comment any longer. This is unfortunate, considering what appears to be considerable traffic impacts. He asked if there is any consideration of having public input that could change that design. He asked about the projected population increase for this district, and if TIFs will be offered to developers. If they are offered as projected, this will have a negative impact on Washington Township's services budget. The township will either have to request a tax increase, charge more for EMS services or both. He believes that someone must speak up and ask why are we RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council November 6, 2017 Page 3 of 20 Meeting Form 6101 doing this, or someone must say "stop or slow down." "It's Greener in Dublin" once was the slogan for the City. However, Dublin seems to be replacing a lot of green environment with development, putting more buildings, traffic and people into existing outer ring roads and highways. His grandfather owned two farms in Madison County. Even though he lived in town in London, Ohio, his grandfather ensured that his family knew something of farm life, visiting hog farms and corn farms so they would know where their food comes from. He is a small town kid at heart. His attention now is drawn to the west of Dublin within sight of where he lives. He admires the farm industry, and when he sees corn and soybean fields outside of Dublin yield to bulldozers and other heavy equipment, it means one more piece of our past is gone forever. We can't; build more farmland, yet Dublin will remove some of that farmland under the current plans. If it is still "greener in Dublin" in some way, drawing on that slogan again, and considering the West Innovation District, why scrape away plants and trees that clean the air and replace them with roadways, rooftops and untold polluted vehicles. He is not opposed to the Plan; he is not in favor of the scope, size or speed of the Plan. He suggests rethinking this — whose vision is it or was it — that of the Planners or the community? If it was the vision five years ago, could it change under circumstances today? If a question about the planned district arose relative to climate change and its impact, he wonders what the community would say today. Would they desire less pavement, fewer rooftops and cars, and leave more agriculture? Bill Westbrook, representing Shepherd Excavating, Sports Ohio and Steele Land Company stated he has a Plan dated October 23, 2017 and asked if there are any changes included that would affect the property owners he represents. Ms. Rauch stated that the only change made was a numerical error that was corrected; nothing affecting his clients. Mayor Peterson invited any others present to comment. Kathy Butler, 5965 Roundstone Place, Dublin stated she has been unaware of this Plan, but learned about it today. She called the City regarding her concerns about the barn on Shier -Rings Road, but found she is now more concerned with other matters aside from the barn. Living in Ballantrae, she made calls to several people, none of whom were aware of this Plan update. Her understanding is that this is the final West Innovation District Plan proposed for adoption. She talked to N2 Publishing who does all of the publications for Ballantrae, and they were not aware of this proposal. Therefore, no information has been shared via their communication tools with the residents of Ballantrae. She acknowledged that the residents have some responsibility in this, and should have been monitoring the Dublin website more closely. However, at this point, her concern is that any proposals will not have to be reviewed by the Planning and Zoning Commission. This aspect is frightening, if it is true. While the process at PZC is tedious, it maintains the checks and balances. She summarized that Ballantrae residents were not aware of this, and still are not. She does have the resident e-mails and could share information, but she did not have the information needed to share. Mayor Peterson responded that, based on his experience on Council, a failure of communication for any reason just needs to be corrected. Council and staff has always been responsive in trying to correct those types of things. He suggested that Council hear the other testimony before deciding how they want to proceed. Jane Fox, 6193 Dublin Road, Dublin, Ohio stated that she read an article in the Dublin News about the 1,100 acres being reviewed for the West Innovation District Plan update. What she hopes occurs tonight is that the opportunity is made available to take time needed to review this Plan update. Tonight, representatives are present from many neighborhoods — Ballantrae, Tuttle, Lewellyn Farms, Waterford, Historic Dublin — and all are asking for time to consider these visions being laid out as community plans. A community plan should be a shared vision of the community. What Council is hearing tonight is that the citizens are not participating in these visions. For this particular one, there was one public meeting held in October of 2016, which included a presentation. Something this large that is cataclysmically different on the west side of town requires RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON. OHIO Held_ DubIin-Srticf..aun�i Meeting Form 6101 November 6, 2017 Page 4 of 20 roundtable discussions by residents. Ballantrae residents should be at the table; they should be discussing how they aspire this area to look. Whether there is a great plan or not, the residents would like to have the opportunity to help Council understand what would work for their adjacent neighborhood, to ask about future traffic impacts, and whether services are available that will improve or detract from their lives. She asked that they have a few months to allow the residents to meet with Planning staff in roundtable discussions in which they participate. In addition, for plan updates or large rezonings, letters or mailings should be sent to the civic associations or the residents of adjacent neighborhoods to engage them. Citizens who are present tonight from various neighborhoods want to be engaged; they want time; they do not want a mandate. Please include these great citizens in this planning. Mayor Peterson stated that this is a Planning document to establish the vision — this is not a rezoning. What drove the need for this update more recently has been Ohio University's development and the campus they were proposing. The City needed to take that into consideration for the larger area to make sure it was all being done correctly. If the City considered the OU portion without considering the surrounding area, the infrastructure, etc., this would be a failure to plan. He understands that many present tonight have indicated they were not aware of this Plan. However, Council has had at least two workshops on this Plan that were open to the public. However, if additional communication is needed, that will be done. He asked Mr. McDaniel to comment on the process and history. Mr. McDaniel stated that if people believe they were left out of the process, it is important to back up and regroup. The West Innovation District plan is a second generation plan. The first generation of this concept was approved in 2007. The process of addressing this area began in 2003-2004. In an initial Community Plan for the City, this area was designated for research and development. The two major buildings are now the OU campus and Nestle. In 2003-2005, the City began to consider what a research park would look like, hiring O'Brien Atkins architects from the Research Triangle in North Carolina. They returned to assist with this latest update. Back in the early 2000's, it was called the Economic Advancement Zone (EAZ) opposed to the West Innovation District (WID). This is the same land mass, same number of acres. The concept and recommendations to the City were that certain things were necessary for a research park: an anchor tenant, which was sought and ultimately found - Ohio University; the second was a master plan, and aligning zoning to that vision, established in the Community Plan update in 2007; predictability by setting the standards by which the area would be developed, including as much detail as possible in a Plan so that predictability could be expected by someone wanting to develop in this area. The concept of the Administrative Review Team was to allow developers to come forward, requiring them to meet the standards; if they could not meet the standards, there was an option of sending the proposal to the Planning and Zoning Commission. It was not intended to override the PZC, but rather to be a balance between predictability and PZC review. This has been in place since 2007. All of the zoning was put into place in support of the Plan, relative to the uses desired. . This process at this time is the next generation of the Plan, building upon that entire concept. Since the EAZ was approved, Ohio University has developed and they have done a master plan for the university acreage, as required by the City as part of an economic development agreement. That master plan was completed and was brought forward to the public and Council. It was felt it was appropriate to update the area plan because of what OU was proposing, and that was the driver of the next generation of this update/upgrade of the Plan. The City has always done a good job of planning, putting a lot of efforts into planning — particularly for area plans, which are sub plans of the Community Plan. The plans are constantly revisited to ensure they are current. But resident involvement is critical. If citizens feel they were left out, there is need to back up and regroup to involve the citizens. He pointed out that this is a Plan, an update to the Community Plan for this specific area of acreage. It is very detailed, which is intentional; it will be followed by a zoning process through the Planning and Zoning Commission. This is not rezoning the properties, but adopting a comprehensive update to the Plan. RECORD OF PROCEEDINGS Minutes ofihlin__C4 Counril Meeting BARRETT BROTHERS - DAYTON. OHIO Held November 6, 2017 Page 5 of 20 Form 6101 Ms. Rauch stated that in terms of phases, staff has broken this down into: 1. In Phase 1, beginning in April of 2016, workshops were scheduled; Council and staff visited the Research Triangle Park to gather information. 2. Public open houses came in Phase 2 in October of 2016. Residents, developers, community officials were part of this engagement. A survey was provided, with 214 responses regarding a number of topics. These helped guide the Plan in terms of how this area will develop — land uses, traffic, etc. All of the pieces were discussed as part of this. 3. Once all that information was gathered, staff kicked off Phase 3 where the existing plan was reviewed, appropriate changes proposed in alignment with the feedback, culminating in a work session with Council to obtain more feedback and guidance from Council. During this same timeframe, the Dublin Campus Framework Plan for OU was brought forward. An open house was held in August 2017 that included all who had attended meetings previously, as well as those within 300 feet of the exterior limits of this planning area. The goal was to capture as many people as possible who are directly impacted. This plan also went through the public review process at PZC. Mr. McDaniel clarified that while 300 feet is the notification requirement, staff attempts to go beyond that by means of social media, website. There was also communication with the homeowner associations, as they have the ability to notify their neighborhood residents. If there are others who feel they were left out of the process, staff will work to remedy that. Ms. Alutto asked how the survey is distributed. Ms. Rauch responded it was an online survey provided. Ms. Burness added that the survey and notice of public meetings were in social media and other communication vehicles, such as Dublin Direct, which was sent to all HOAs. The information was pushed out by the City with all of its communication tools. Ms. Alutto recalled seeing this information on Next Door, but was not aware of the other distribution channels. Ms. Salay stated that in reviewing minutes from an October 2016 joint workshop with PZC, staff noted that Ballantrae residents were supportive in general, based on public engagement opportunities to date. At some point, it seems the Ballantrae residents were engaged. In terms of traffic and the residents' concerns about traffic and density, Mr. Papsidero indicated at that workshop that the next step was for a Community Plan update to amend the current plan, followed by a rezoning. He stated the Plan update would be on a parallel track, while scheduling additional public workshops and open houses to encourage engagement with the residents who have concerns. When did that piece occur, or will that occur after the Plan update is adopted? Ms. Rauch responded that will be part of this, as the work session was held a year ago. The public input piece would have been integrated as part of this planning process. If this plan update were adopted, the next steps would be revisiting the current zoning regulations to ensure those are in line with this plan and with Council and residents' comments and direction. Ms. Salay asked if staff can share a slide depicting the road network. A positive aspect of this plan is taking Shier -Rings and redirecting it away from Ballantrae. Ms. Rauch responded she does not have that slide in this presentation, but will try to pull that up from the files. Ms. Salay asked if a thoroughfare plan has been shared, including concepts of where roadways in the West Innovation District would be located. She recalls that Shier -Rings was to be redirected northward at some point, and the remaining part of Shier -Rings is de-emphasized. She believes there are some positive aspects of this Plan that the residents will support. Clearly, there is a communication effort needed again. Mr. McDaniel recalls that the intention since 2007 was to pull Shier -Rings Road to the north, pulling traffic away from Ballantrae, de-emphasizing Shier -Rings as it goes west toward Cosgray. That has always been the intent for the future. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council November 6, 2017 Page 6 of 20 Meeting Form 6101 Ms. Salay noted that everyone would like to see the farmland remain. The reality is that property owners who own the land cannot be compelled to farm it or to keep their pastoral landscape. Over the years, lots of development and growth have occurred in Dublin, which is constantly changing and evolving. The hallmark of our community is certainly that Dublin plans very carefully, taking into consideration the economic development aspect, but more importantly, how the neighborhoods feel about the development. Property owners have the right to develop, so development cannot be prevented. However, planning can be done so that when growth occurs, it will be done in the best way possible. She is confident in Dublin's planning, which is orderly and engages the residents — not like some jurisdictions surrounding Dublin. Mr. Keenan expressed concurrence in regard to zoning outside of Dublin's boundaries, such as the Hyland -Croy area. In regard to the West Innovation District update, this is a Plan, and Council will work with residents in this process. Ms. Amorose Groomes stated that she expressed three primary concerns at the first reading. One was how the rezoning review in this area plan would navigate through the ART system, and the need to update our system in terms of how things come to fruition. Nothing has changed in this application, as indicated on the first page — that there is no intention of talking about process until the master code rewrite occurs at some point in the future that is not specific. This concern prevents her from supporting this update. Mr. McDaniel commented that the last time the ART review process was brought up, it was not clear that the desire was to remove the ART from the review process. If that is the desire of Council, he is seeking Council's collective direction and staff will proceed accordingly. Staff needs Council as a body to set policy direction on matters such as this. He does not: want this issue to linger, if it is the desire of Council to address it. Mayor Peterson asked for clarification — is the question whether to remove the ART from the review process? Mr. McDaniel responded that is his understanding. Ms. Salay asked what: would take the place of the ART review. Ms. Rauch noted that this plan calls for continuing to administer an expedited review process. It does not specify the ART as the only option. Ms. Amorose Groomes responded that it indicates that the ART will be the reviewing body unless the ART determines to send it elsewhere. This is very clear. Mr. McDaniel noted that the ART was originally designed to mimic a process done at the staff level when the Dublin Methodist Hospital was developed and constructed. The internal staff formed an interdisciplinary process for the review and met often with the architect and owner as a team in order to advance the process quickly and thoroughly. The experience was so positive for the staff and for Ohio Health that it was determined it should be utilized for the Economic Advancement Zone Code. Later, the ART process was included in the Bridge Street District form -based Code, but there has been some concern with the various roles of staff, PZC and ARB in the BSD. He believes the ART is most appropriate for the West Innovation District, if it is to be used anywhere. If Council, however, wants to eliminate the ART completely, that is their decision. As to what would occur in the place of ART, it would be done similar to what is done with PUDs for the rest of the City. A developer brings a project forward, staff meets with and negotiates with the developer, staff reviews the community plan, prepares the case for the public review at PZC and Council. Mayor Peterson stated that when it would come to rewriting the zoning code for the West Innovation District, PZC would be involved in that process, correct? Mr. McDaniel responded that is correct. Mayor Peterson summarized that what is being discussed is basically setting standards and who will check the project against the standards to ensure it meets them. In the PUD process, PZC had that responsibility throughout the process. In this process, the standards are established for the whole area through the zoning code, and the ART then checks to ensure the proposal meets the standards set by PZC. Mr. McDaniel concurred. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Wield Dublin Citv Council November 6, 2017 Page 7 of 20 Meeting Form 6101 Ms. Salay clarified that the PUD process involves review of the zoning code, but then includes different standards for a given property/project. There is a specific text established for the zoned property. The purpose of a PUD is to have customized standards for a particular project, and that is negotiated through the staff and developer, reviewed by PZC, and then to Council. Staff would then ensure that the zoning text is adhered to going forward. If not, staff would instruct the owner that they need to return to PZC for a new approval of a revision to the zoning text. She is not aware of any examples of the ART taking any egregious action for any project or any occasions where staff overstepped the boundaries. This simply formalized what Occurs at the staff level in review of development proposals. Mr. McDaniel stated that there have not been many cases for ART in the West Innovation District. Ms. Amorose Groomes stated that in terms of the role of the hospital development review team, it was unlike anything ever done by the community, as it involved "life and death" issues. Access to the hospital, whether by heliport or other, impacted the patient's life or death. These are very different issues from the West Innovation District ones. These are ones of innovation, of thinking through what tomorrow might hold. Mr. McDaniel reiterated that he will need direction about the future of the ART from Council. Ms. Amorose Groomes noted there are discrepancies between this very prescriptive Plan update and the zoning code. She believes the same problem is being created as exists in the Historic District, where the Historic District Guidelines and the overlay district that converts to the new Bridge Street Code are both in place. There are a number of items that cause her concern. When it talks of materials and stone, it indicates that the use of stone is encouraged, but should be limited to foundations at the ground level of an elevation. That is in conflict with the balance of the architectural standards in the zoning code. It addresses scale, variation and transparency — many of these things, and the percentages and the descriptive nature of this document will be in conflict with the zoning code. We need to decide what document will be the governing one and which will prevail. Some of this may inhibit the very thing we are striving for — the speed to market and a predictable process. In reading minutes from the September 21, 2017 PZC meeting, there were three comments from PZC members: 1. How does this plan relate to the 33 Smart Mobility Plan? 2. The word "innovation" and words such as "leadership" are being overused and meaningless. That was reflective of the nomenclature of the District. 3. Indicated it would be awkward for the Commission to make recommendation while staff is still taking public comment. They did not feel they had grasped the collective wisdom of the public. Normally, the Commission would be one of the main vehicles used to garner public input. It appears that the Chair did not feel they were garnering public input, that it was happening elsewhere and had not come to fruition yet. She summarized that these are the core of her concerns: the approval process being undertaken before the information is nailed down; this document being in conflict with the general building code; being out of order with the public comment portion, because it came through the Commission without that body being used to garner the public comment. Mayor Peterson stated that he believes it is appropriate to table this ordinance to allow time to address the issues raised tonight. He hopes that the audience present tonight does not believe the intention was to adopt this tonight, given the many concerns expressed about resident input. He moved to table the ordinance to allow staff to meet with the residents to obtain feedback. Perhaps staff could clarify some options for review going forward. Mr. Keenan stated that Council needs to respond to the City Manager's questions about the ART process. RECORD OF PROCEEDINGS Minutes of publ*per Cni in ril Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held November 6, 2017 Page 8 of 20 Mr. McDaniel stated that it would be helpful to staff to have a sense of Council's timeline for this review. Staff can arrange for meetings with the residents as soon as possible. Mayor Peterson stated that the present Council has only two more meetings in 2017. Mr. McDaniel responded that he would like an expectation about the timeframe. Ms. Amorose Groomes stated that the Community Plan process has always been a highly involved process, very transparent, and encouraged participation at every level. This process has always involved the boards and commissions, sometimes in joint sessions. She would prefer that the PZC review this, garner public input, as they have an "eye" for code and for dialogue. Mayor Peterson stated that he believes it is best to bring closure to this before year-end versus scheduling it next year. Mr. McDaniel agreed to have meetings with the residents scheduled in order to bring the ordinance back on December 4. Vice Mayor Reiner suggested that the input from the residents is very important in order to move forward. Mr. McDaniel stated that the management intern will take names of all those present tonight in order to notify them of meetings. Mayor Peterson moved to withdraw his motion to table, and moved to postpone the ordinance until the December 4, 2017 Council meeting. Ms. Alutto seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. Ordinance 70-17 Authorizing the Provision of Certain Incentives to the W.W. Williams Company, LLC to Induce it to Lease a Facility to Relocate and Expand an Office and its Associated Operations and Workforce, all within the City; and Authorizing the Execution of an Economic Development Agreement, Mr. Kridler stated there are no changes to the ordinance, subsequent to its introduction. Two representatives of the W.W. Williams Company are present tonight: Andy Gasser, CFO and Kelly Turley, Senior VP of Operations and Administration. Ms. Turley stated they are excited to be coming to the community and thanked Council for their consideration. Ms. Salay asked where the new offices will be located, if they can share that information. Ms. Turley responded that the lease has not been executed, but the location is near Tuttle Crossing in an existing building. There were no further questions. Vote on the Ordinance: Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Lecklider, yes; Ms. Salay, yes. Ordinance 71-17 Amending Chapter 35 of the Codified Ordinances to Revise the Schedule of Fees and Service Charges for City of Dublin Services. Mr. McDaniel stated there are no changes, subsequent to the first reading. Vote on the Ordinance: Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes. Ordinance 72-17 Amending Chapter 51 Establishing User Fees and Capacity Charges for the Sanitary Sewer System. RECORD OF PROCEEDINGS Minutes of _D1 1 lin—C4—Council BARRETT BROTHERS - DAYTON, OHIO Held November 6, 2017 Page 9 of 20 Ms. Mumma stated there are no changes, subsequent to the first reading. Meeting Form 6101 Ms. Amorose Groomes thanked staff for the information about the programs for low income and seniors. With respect to the Darree Fields and Dublin Road water towers, the 20 -year bonds were issued in 2009 for $1.71 million. The information indicates that as of December 31, 2017, there will be $1.135 million remaining, which would mean we have paid 33 percent of that capital or four percent per year. Are we escalating that payment for the balance of the term so that we are still within the original 20 years, or did we extend the 20 -year program? Ms. Mumma responded that when we refund, we do not extend the life of it. If we refund and there are 15 years remaining, it is a 15 -year period. It does not extend beyond the initial 20 years. Vote on the Ordinance: Mayor Peterson, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes. Ordinance 73-17 Authorizing the Establishment of the Rings Unitrust Special Revenue Fund. Mr. McDaniel stated there are no changes, subsequent to the first reading. Vote on the Ordinance: Ms. Alutto, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes. Ordinance 74-17 Authorizing the Establishment of the Property Assessed Clean Energy (PACE) Agency Fund, Mr. McDaniel stated there are no changes, subsequent to the first reading. Vote on the Ordinance: Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 75-17 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31, 2018. Mr. Lecklider introduced the ordinance. Ms. Mumma stated that the packet included the Administration's proposed 2018 Operating Budget. During the "Other" portion of tonight's meeting, she will provide an overview of the budget. Workshops are scheduled on Wednesday, November 8 and Monday, November 13 at 6 p.m. Ordinance 76-17 Amending Various Sections of Ordinance 15-17 (Compensation Plan for Non- Union on- Union Personnel) and Adding Section 17 (Compensation and Benefits Eligibility Chart), Mr. Lecklider introduced the ordinance. Mr. Rogers stated that this ordinance is a companion to the operating budget. It proposes the incorporation of recommendations for the reclassifications for several positions. These came out of a review of the City's classification plan done earlier this year by Westcott Hunter Compensation and Human Resources Consulting. There were some additional changes recommended by staff. In addition, updates include changes to several sections of the Compensation Plan, including the instant bonus program, sick leave, bereavement leave, short term disability, temporary work assignments, non- exempt and exempt listings of employees, compensatory time, shift differential and on - duty pay. An additional section was added to provide a cross reference chart regarding the eligibility for compensation and benefits among the various workforce segments. Staff will review the position changes at the budget workshop on Wednesday evening. He offered to respond to any questions. Ms. Alutto recalls that it has been approximately 10 years since a study was done, is that correct? Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 6, 2017 Page 10 of 20 Mr. Homer responded that it has been 10 years since the City did a comprehensive classification plan study. Ms. Alutto asked about the plan moving forward, as typical best practices indicate an update every three to five years. Mr. Rogers affirmed that the intent is to do an update every three to five years in the future. Form 6101 Ms. Amorose Groomes stated that in the operating budget, Council will see the net gain or losses associated with these changes, correct? Mr. Rogers responded affirmatively. Ms. Alutto asked the cost of the review by the consultant. Mr. Rogers responded it was approximately $35,000. There will be a second reading/public hearing at the November 20 Council meeting. Ordinance 77-17 An Ordinance, Pursuant to Section 731.231 of the Ohio Revised Code, Adopting a Standard Code Known as the International Fire Code/2015 Pertaining to Fire, Fire Hazards, and Fire Prevention as Prepared and Promulgated by the International Code Council (ICC), a Public or Private Organization Publishing a Model or Standard Code, and Repealing the Ordinance of the Existing Fire Code, Mr. Lecklider introduced the ordinance. Ms. Goss stated that on August 8, 2017, the Washington Township Board of Trustees adopted a standard code known as the International Fire Code/2015 that included some amendments to the existing code. These modifications are generally administrative in nature, with the exception of Section 505.391 relating to false alarms. As written, the Trustees have the ability to assess a charge of up to $300 for each subsequent false alarm occurring after three false alarms by that system within the same calendar year. Staff recommends approval of Ordinance 77-17 at the second reading/public hearing on December 4, 2017. Fire Marshal Mike Altomare is present on behalf of Washington Township Fire Department. There will be a second reading/public hearing on December 4, 2017. Ordinance 78-17 Amending Sections 153.058, 153.059, and 153.062 of the Dublin Codified Ordinances (Zoning Code) to Create the Historic South District and Associated Regulations within the Bridge Street District. (Case 17-052ADMC) Ordinance 79-17 Rezoning 25 Parcels Totaling Approximately 5.04 Acres from BSD -HC, Bridge Street Historic Core District to BSD -HS, Bridge Street Historic South District. (Case 17-074Z) (Second reading/public hearing November 20 Council meeting) Mr. Lecklider introduced the ordinances. Ms. Rauch stated her presentation will address both Ordinance 78-17 and Ordinance 79- 17. Ms. Rauch noted that the amendments to the Zoning Code were reviewed at a work session on October 16. The larger historic district was shown on a map, and the 25 parcels that are the subject of the rezoning in Ordinance 79-17 was shown as well. Staff was directed by Council to address the Bridge Street Code as it relates to development pressures, particularly south of Bridge Street along South High Street. Neighborhood concerns were to be taken into account, based on some development applications and approvals, making sure that the character of that area of the Historic District is maintained as best as can be done. The other goal is to ensure that the Zoning Code regulations align with that. • There has been significant public engagement, including Council meetings, public workshops, meeting with individual groups over the past year and a half. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON. OHIO Held November 6, 2017 Page 11 of 20 Meeting Form 6101 • A new District is being created to accomplish these goals — the Historic South District, which is currently zoned Historic Core. This includes 25 properties totaling about five acres. • In terms of the Code, looking at uses was part of that — ensuring that parking structures are limited due to their incompatibility with the southern portion of the District; limiting the size and hours of operation for eating and drinking establishments as well as commercial deliveries and refuse collection; ensuring sensitivity to the neighbors adjacent to these properties; including exercise and fitness facilities that are size limited. • In terms of building types, looking at increased setbacks, particularly along the rear property line to make sure space and views are provided that are characteristic of the District. • Limiting building height to not more than two stories or at the maximum point of where the roof height is measured of 24 feet, particularly along South high Street. • As one moves down the alleys toward residential, not permitted to have more than 1-1/2 stories or 18 feet in height within 50 feet of that rear property line. • Making sure that the development capabilities and influences are kept to a minimum, being respectful of the residential component behind many of these properties. • Limiting the footprint of any building so that there are smaller buildings as opposed to larger infill buildings that are out of character with the District. Working really hard to make sure these smaller buildings have some smaller connection ways provided to link the buildings together, but not creating a large mass across a site. • Minimizing lot coverage requirements to make sure the extent of every site is not built out. • Have the same parking standards in terms of number as the current Code. • Making sure parking is located to the rear, keeping the pedestrian -oriented feel of the District. She noted that ARB, ART and the Planning & Zoning Commission have all reviewed this, finding it meets the applicable criteria in terms of the Code and the map. Planning Commission recommends approval with no conditions. Staff recommends approval of Ordinances 78-17 and 79-17 at the second reading/public hearing on November 20. She offered to respond to questions. Mayor Peterson invited public testimony. David Galbreath, 4203 Hertford Lane, Dublin stated that recently, he and his wife purchased the property at 75 South High Street, which is located in the new proposed District. They have one retail tenant — the Ha'penny Irish Store — and six office users in the building. This new zoning with the curfews and time restrictions only further limits the area's diversity in terms of the businesses that are there, which will lower the street traffic of people patronizing the restaurants and bars. This will only continue to hurt the diversity of the businesses operating there, and this area will become a very boring place. Their tenant, Ha'penny Irish store has lost about 40 percent of their business since the coffee shop went out of business a few years ago and with Biddie's closing. Foot traffic does affect the retail businesses that operate there, and the more we move to office users, the more the retail presence will be hurt. The City should eliminate any curfew restrictions and should not dictate the type of businesses that should be in the area. He believes this area should return to the National Historic Preservation Guidelines that were enacted in the 1980s and that have served this area very well. He asked that Council either postpone any zoning changes, or amend it to go back and to follow the National Historic Preservation Guidelines. Jay Eggspuehler, 7250 Coffman Road, Dublin stated he is the owner of 14, 18 and 22 South High Street in the Historic District. He joins Mr. Galbreath in concerns with the additional regulations in the area. He does not believe the Historic District is short on regulations. This may be an attempt just to limit the southern portion of the District, but RECORD OF PROCEEDINGS Minutes of DuhUa City Council BARRETT BROTHERS - DAYTON, OHIO Held November 6, 2017 Page 12 of 20 Meeting Form 6101 it is one more area of regulations that are not needed. The system is working fairly well. The project that was of some concern over the past couple of years did not occur. The system worked; the people spoke; this Council and any affiliated boards spoke. All that is being done now is putting another `band-aid" on what is already a wounded area with many band-aids in place. The National Historic Preservation Guidelines would work very well, and have done so for years. The Historic Dublin Design Guidelines from the City were implemented some years ago; then the Bridge Street District Core guidelines; and now yet another set of rules is to be implemented. Imposing a curfew of 10 p.m. is not right. Favoritism would exist for the Dublin Village Tavern, which would effectively rule out competition for entities that may consider restaurants or bars as part of their tenant mix. There is a significant problem with retail versus professional use. Almost all of South High is now going professional. If foot traffic and more retail is desired, this will not help. Other issues have contributed to that over the years and continue to do so that being the parking issues. Many of those who own the buildings are small business operators, owner -occupied businesses/buildings and cannot afford the expense required to repair/replace/maintain some of the parking lots. Any change in use from professional services to retail will not occur, as retail use requires parking. He joins in the request to either postpone this or disapprove it until a unified system can be considered that accomplishes the best for everyone. Jane Fox, 6193 Dublin Road, Dublin stated she helped write the overlay, but agrees with the previous speakers. It is a "band-aid" and an attempt to preserve what can be preserved in the Historic District. The overlay came about because of the residents' concern that the Bridge Street Code was destroying the integrity of the Historic District and their desire to protect the District. The protections in place for the Historic District are weakened by the Bridge Street Code. They override the Historic Dublin Design Guidelines and the ARB is struggling to determine which one takes precedence. The Historic District character is slowly disappearing. The City invested $100,000 in an Historic and Cultural Assessment that indicated the Historic District should be enlarged because it is under threat. Everyone wants progress, but no one wants to see the District disappear. Council needs to make a commitment that it will be protected. She suggested that Council improve the Historic Dublin Design Guidelines, act on the Historic and Cultural Assessment and commit to preserve the Historic District. She also stated that a 10,000 square foot fitness facility needs to be removed from the plan. She urged Council to make the Historic Dublin Design Guidelines the overriding standard of review for the Historic District. Ms. Salay inquired about the impact of the National Historic Preservation Guidelines. Ms. Rauch responded that if the suggestion is that these guidelines would replace the zoning code, then there are ramifications on either side. Dublin's guidelines follow the Secretary of Interior standards and are part of the staff and ARB review. Ms. Alutto asked why Council would move forward with this Code amendment if the governance piece is not worked out and the fact that there is still conflict/competition between the Historic Dublin Design Guidelines and the Code. She also inquired about the fitness facility. Ms. Rauch stated that it is often a struggle in terms of what should come first, but it was Council's direction to address the Code to make sure, in response to resident concerns, that the City is allowing development that will limit the size and height of buildings. There will be a larger Code amendment that will include updates to the Historic Dublin Design Guidelines. The current Historic Core District has this same language allowing a fitness facility at a maximum of 10,000 square feet. ARB held discussion with residents as part of their open house in June. It was determined that residents wanted this included in this new district. Such a facility will have to meet Building requirements. Staff can try to clarify this portion at the second reading, but this was a directive from ARB in response to resident input. Ms. Alutto stated that it seems superfluous to include something that we know is not possible to do. She complimented staff on the work they have done. RECORD OF PROCEEDINGS Minutes of Ali ihlin r,�� Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 6, 2017 Page 13 of 20 Form 6101 Ms. Rauch clarified that the guidelines are more about character and the Code is not. Ms. Alutto agreed that it would not be in the Code in any case, but she wants more discussion about how the City will begin to address potential discrepancies. Ms. Rauch stated that staff is working with a consultant on reviewing the Code, and this review will evolve into a public process that involves ARB, PZC and Council. Ms. Amorose Groomes stated that this is the third attempt to try to protect the Historic District - the area that catapulted the rest of the central city to be urban and walkable. She is not sure why the City moved away from the Historic Dublin Design Guidelines initially and placed the Bridge Street Zoning code over it with an historic designation. Council has ruled against that with the Library and some other development that has occurred in the Historic Core because they felt that this development was located on the edge. The City has sent very mixed messages about what this District should be. The more prescriptive the City tries to become, the bigger the basket of unintended consequences. The first question is, "What will be the controlling guidelines for development in this district?" Will it be the Historic Dublin Design Guidelines, the Bridge Street Code, or this overlay district? Those three options will yield very different results. She suggested starting with the end in mind, asking what Council wants this district to look like. If a post -World War II Germany look is desired, then the Code will be written in that direction; if a suburban downtown is desired with different buildings, built at different times and with different appearances, then this is probably the Code for that; and if the desire is to remain true to its core, then the Historic Dublin Design Guidelines will be the governing documents. Council needs to determine what their vision is for this district. She referenced the Historic and Cultural Assessment that was completed to know what is existing. The question is if what exists is valuable or not valuable. She is in favor of the Historic Dublin Design Guidelines being the governing documents for this district in its entirety. Mr. Keenan stated he has more questions at this point than he did previously, and needs more answers. Ms. Salay stated that she agrees with Ms. Amorose Groomes' comment regarding unintended consequences. She had a sidebar conversation with Mr. Papsidero at a PZC meeting where they discussed that if this is enacted, development will be killed as well as what is already in place. She referenced the condition of the building where Biddie's was housed, and that properties can deteriorate when left vacant. If nothing is happening in the area and there is no economic incentive, the area will stay small, quaint and quiet. Maybe that is what is desired by the residents; however, the unintended consequence is that the very buildings that the City believes are important will be lost because no one will invest in them. She understood that the goal was to preserve everything on the south side of 161, but she believes that may result in a benign neglect issue. Ms. Alutto stated that she feels this is being rushed for no good reason. A more comprehensive look is needed. Vice Mayor Reiner complimented staff on putting this together. He recognizes the balance between having establishments to eat and drink, but also having a residential component. Some tweaking is needed because restaurants will not come into the area with a 10 p.m. time limit. He also agreed with Ms. Salay regarding the state of some of the buildings in the area. He referenced a study and proposal that was done years ago regarding parking in the area behind the buildings on the south side of Bridge Street where the City was willing to pay for improvements to facilitate parking for public use in the evening. The property owners in the area were not forthcoming and it turned into an unfortunate situation, precluding any chance of development. Mayor Peterson agreed with Vice Mayor Reiner, commenting that a 10 p.m. closing time would discourage any restaurant from coming into the area. Ms. Amorose Groomes asked about the direction Council wants to give to staff. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council November 6, 2017 Page 14 of 20 Meeting Form 6101 Mr. Keenan stated that everyone had good intentions with these efforts, but it seems more direction from Council is needed at this point. Ms. Salay inquired about the Biddie's redevelopment proposals. It began with one submission, but the developer went away. Another proposal was made that residents liked. The third proposal was actually approved by ARB. Ms. Rauch stated that the second proposal didn't meet what the Code would require, so another version came forward that was more in line with the Code and ultimately approved by ARB. Ms. Salay's asked if Council adopted the legislation before them tonight, which development proposal done for Biddie's would be approvable. Ms. Rauch stated that none of them would be approvable due to the footprint being limited to 1,800 square feet. Ms. Amorose Groomes stated that it seems they are attempting to codify the character aspect and failing. Ms. Salay stated that they are codifying the character in terms of limiting the new building to 1,800 square feet and then layering historic guidelines on top of it. The question is what will develop, if anything, under these code changes. Ms. Amorose Groomes stated that the larger conversation needed is about the character of the District, the mix of uses, determining what would draw people there, a mix of professional, restaurant, and personal services. Vice Mayor Reiner stated that this code amendment sets a scale to the building and is architectural in nature. It also prevents someone from overdeveloping the lot. This is a reflection of that problem, overdeveloping the parcel, and ensuring that we don't face that again. He agrees that the desire is to keep the Historic District historic and in scale and this code lays that out. He does take issue with the time limit of 10 p.m. as he has indicated. Mr. Lecklider asked how this code change would address the dilemma of the L-shaped building that Ms. Salay referenced. Vice Mayor Reiner stated that the L-shaped building doesn't fit in the District. He is hopeful that in the future, someone will build a fagade for that building on the street with parking behind. In response to a question by Mayor Peterson, Ms. Rauch stated that there is the ability for Council to waive the Code on a case-by-case basis. Ms. Alutto stated that she would advocate taking more time with this. She would rather be patient and do it right than push something through with unintended consequences. Mayor Peterson stated the ordinance is now scheduled for second reading on November 20. Ms. Alutto moved to table the Ordinance, and to schedule another discussion to determine what makes sense from a timeline perspective. (Motion failed for lack of second.) Mr. Keenan stated there have been discussions regarding the time limitations for restaurants and bars. How does the City attract those businesses to that area? Ms. Salay responded that the City does not attract those businesses to that area. They have heard from residents over and over that they want to preserve their neighborhood character. They don't want to have the noise from a bar and restaurant at night. The City has worked to satisfy the residents in the vicinity of South Riverview and some property owners have pushed back. perhaps a memo responding to the questions raised RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council November 6, 2017 Page 15 of 20 at this meeting would be helpful and then Council can determine the next steps on November 20. Meeting Form 6101 Mr. McDaniel stated that staff will provide Council with a memo addressing the questions raised at this meeting. Council can then determine their direction at the next hearing on November 20. Ms. Amorose Groomes pointed out that, even though staff will provide Council with great thoughts and ideas in response to questions raised tonight, Council needs to answer some questions for themselves. There will be a second reading/public hearing of Ordinances 7817 and 79-17 at the November 20 Council meeting. Ordinance 80-17 Adapting and Enacting a Supplement (S-42) to the Code of Ordonances for the City of Dublin, Ohio. Mr. Lecklider introduced the ordinance. Ms. Readier stated that this supplement has been prepared by the City's codifier American Legal Publishing and contains local legislation approved by City Council through June 30, 2017 and State legislation current through May 16, 2017. There will be a second reading/public hearing on, November 20, 2017. Ordinance 81-17 Authorizing the Provision of Certain Incentives to Infoverity, LLC to Induce it to Lease a Facility to Retain and Expand an Office and Its Associated Operations and Workforce, All ` H'thin the City; and Authorizing the Execution of an Economic Development Agreement. Mr. Lecklider introduced the legislation. Mr. Kridler stated that before Council is an Economic Development Agreement with Infoverity, LLC for the retention and expansion of their corporate headquarters in Dublin. Founded in 2011, Infoverity is a leading global professional services organization. Infoverity provides Master Data Management (MDM), Product Information Management (PIM) strategy and implementation solutions that help clients in the retail, consumer goods, manufacturing, financial services and healthcare sectors simplify and maximize the value of their information. This project would result in the retention of 27 employees in Dublin, with the addition of 53 new employees by the end of 2024. The company would be required to sign a seven-year lease. The Economic Development Agreement proposed by the City of Dublin to Infoverity is a five-year, 10% Performance Incentive on withholdings collected for all employees (2018-2022) that is capped at $53,000 for the term of the agreement. In consideration, Inf®verity agrees to have a total of 80 employees in Dublin by the end of 2024. The City expects to net approximately $734,336 over the seven-year term. There will be a second reading/public hearing at the November 20 Council meeting. INTRODUCTION/PUBLIC HEARING/VOTE = RESOLUTIONS Resolution 78-17 Authorizing the City Manager to Enter into a Letter of Agreement with the City of Columbus Related to the FRA Tuttle Crossing Extension Project. Mr. Lecklider introduced the resolution. Mr. Hammersmith stated that the City of Dublin is the lead agency for the FRA — Tuttle Crossing Boulevard Extension and Avery Road Widening, Phase 1 project. As such, it is Dublin's responsibility to acquire all necessary right-of-way for the project. This project will require land from the City of Dublin and six other owners of properties located within the City of Columbus. As such, Dublin is required to enter into a Letter Agreement with the City of Columbus to acquire needed acreage within the Columbus jurisdiction. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council November 6, 2017 Page 16 of 20 Meeting Form 6101 Ms. Amorose Groomes stated that this memo talks a great deal about the City of Columbus wanting Dublin to acquire all of the easements and rights-of-way and outlines that the City of Dublin would be the holder of said easements and rights-of-way. She asked whether this would give the City of Dublin as the owner of the easements the opportunity to determine where the curb cuts would be located. Mr. Hammersmith stated that Dublin would hold the easements until such time as the boundary discussions are worked out with the City of Columbus. Those easements that are in their jurisdiction would then be transferred to Columbus. In response to Ms. Amorose Groomes' question regarding whether that was required, Mr. Hammersmith stated ODOT is managing the project and it is usually a requirement that the easement be transferred to the jurisdiction it is within. Ms. Amorose Groomes stated she did not see such language in the agreement. Mr. Hammersmith stated he would follow up and make sure it is included. Mr. Keenan sought clarification on the affected landowners, based on the map that was provided to Council in their packet. Mr. Hammersmith stated that the property boundary extends to the north. Mr. Keenan requested a better map be provided. Ms. Salay asked for clarification about the location of this project. Mr. Hammersmith stated it is on Wilcox, south of Tuttle. Ms. Salay stated that it is important for Council to understand the right-of-way and the access management. For 20 years, there has been discussion about this roadway and the impact to the City of building or not building it. The desire is to prevent another Sawmill Road scenario with unrestricted signage on one side of the road. Mr. McDaniel stated that shifting the route to the north helps Dublin. There will be a curbcut along the south side, he assumes, so that it does not constitute a taking. Staff can follow up and provide more information. Dublin has been holding its neighbors accountable to the Hayden Run Corridor Plan. Because of the development that has been occurring in that corridor, however, Dublin is looking at who is contributing funding and how much for this project. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes. Resolution 79-17 A Resolution of Support to �(he Mid -Ohio Regional Plan vH"Rii cj Commission (MORPQ for the Second Phase of Insight2050. Mr. Lecklider introduced the resolution. Mr. McDaniel stated that MORPC is preparing for the second phase of the Insight2050 plan. Its main focus is on the five corridors linking Downtown Columbus and suburban communities. These corridors offer an opportunity to encourage infill development consistent with Insight2050, as well as support transit investments by COTA that will reduce congestion and air pollution, while better linking neighborhoods and employment centers. The City of Dublin has committed $20,000 and that is included in the proposed 2018 operating budget. Vote on the Resolution: Ms. Amorose Groomes, yes; Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Mr. Keenan, yes; Mayor Peterson, yes. Resolution 80-17 AppoiRAing a Member to an Unexpired Term on the Planning and Zonong Commission. Mr. Keenan, Administrative Committee Chair introduced the resolution and reporting that interviews of candidates were held last week. Mr. Keenan moved to approve Resolution 80-17 with the appointment of Warren Fishman to fi I I the unexpired term on PZC. Ms. Salay seconded the motion. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council November 6, 2017 Page 17 of 20 Meeting Form 6101 Vote on the Resolution: Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Salay, yes, Mayor Peterson, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes. Resolution 81-17 Authorizing the City Manager to Enter onto a Contract with Frost Brown Todd, LLC for the Provision of Legal Services. Mr. Lecklider introduced the resolution. Mayor Peterson moved to refer this Resolution to the Finance Committee. Mr. Keenan seconded the motion. Vote on the motion: Mayor Peterson, yes; Mr. Lecklider, yes; Ms. Salay, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes. OTHER • 2018 Operating Budget Overview Ms. Mumma provided an overview of the Administration's proposed 2018 Operating Budget. Administration is proposing a spending plan of nearly $87 million, which is a 1.8% increase over the 2017 Operating Budget. This budget can be broken down into a few key areas: • Salary and Benefits — increased nearly $2 million dollars, which is a 4.1 % increase over the 2017 Operating Budget. This represents the largest component of the budget. Operating expenditures — increased decreased $633,000 or 1.8% over 2017 Operating Budget. • Capital expenditures — increased slightly less than $174,000 or 7.6% over the 2017 Operating Budget. The 2018 Operating Budget was developed with acknowledgement of the following: there is a reduction in revenue anticipated from Nationwide's move from Dublin; and there is a reduction from Wendy's. While the revenue estimates take into account new revenue from United Healthcare, we also take into consideration the shifting of jobs with Cardinal Health's consolidation and the departure of Ashland from their campus. Staff is also mindful of the loss of revenue from Nokia, which was announced within the last week. The City is in a transitional phase with the shifting of these businesses around the City that will last three to five years. This budget was prepared with the intent to finalize and implement the numerous planning studies that have been underway, including the West Bridge Street Framework Plan, the Bright Road Area Plan, the third phase of the mobility study and completing the Historic District and the Bridge Street District Code updates. Each year the budget is prepared to implement the first year of the Capital Improvement Program. The CIP and the implementation of those projects truly sets forth the conditions for our future growth by investing in our infrastructure and maintaining our assets. We continue to emphasize what Dublin is known for: high quality services, a safe environment for our public; and citizen engagement. In preparation for the budget, staff was asked to analyze their operating expenditures and seek efficiencies so Council could be presented with a budget that was as close to a zero percent increase as possible. The City Manager's direction to the management staff in preparation for the operating budget was centered around the City's five strategic focus areas: fiscal health, economic vitality, smart customer focused government, community engagement and being a safe and resilient community of choice. Fiscal Health and Economic Vitality: setting conditions that ensure the continued fiscal health of the City o Planning studies and implementation of those studies; o Proactive and aggressive engagement with businesses, site consultants, developers and realtors; o Implementation of the first year of the CIP on time and on budget; and o Funding to support Smart Cities Initiatives. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON. OHIO Held Dublin City Council November 6, 2017 Page 18 of 20 Meeting Form 6101 • Smart Customer Focused Government: continue to strive to provide best in class services efficiently and cost effectively o No reduction in services or service levels; U Incorporated $210,000 increase to refuse contract ■ Focus on maintenance of rights-of-way and intersections (public areas of Bridge Park, Riverside Drive and the roundabout, I- 270/US33 Interchange) o Evaluation of programs and services to determine relevance, level of efficiency and areas of improvement; and o Personnel changes ■ Seven new full time employees ■ Implementation of the recommendations from the Classification Plan Review. • Community Engagement: Earn and maintain the trust of our residents and businesses by providing an engaging, accessible and responsive local democracy o Funding incorporated for National Citizens Survey. o Continued engagement of stakeholders early in planning process. • Safe and Resilient Community of Choice: provide a safe environment for our residents, businesses, visitors and employees o Funding for two new police officers. o $75,000 increase for Syntero at Dublin Counseling Center. o Deployment of the K9 and Officer. o Proper equipment and training for employees. o Community engagement. When referring to the Operating Budget, we are looking at the operating funds that provide the day-to-day services. This year, as in past years, staff is proposing a budget in which the operating expenditures will exceed the operating revenues. As the presentation showed a gap between the revenue and expenditures, that is usually not the case. Every appropriated dollar is not spent; in fact, last year in the General Fund alone, there was about $3.5 million left unspent. We are also very conservative in the estimations for revenue. For the 2018 budget, staff projects revenues to be $82 million, which is a 2% increase. The largest component is the income tax revenue. She reviewed income tax revenue the City has experienced in the last few years. In addition to income tax revenue, staff is projecting $17.5 million in revenue to come from other sources such as various charges for services, fines, licenses and permits. Looking at expenditures, salaries make up about $34.5 million, which is a 3.1 % increase over last year. The reason for that increase is threefold: implementation of the classification study, seven new full time employees and wage increases. Benefits costs are $15.5 million, which represents a 6.4% increase over 2017. She explained how the funding for the self-insurance works in the City's budget. Operating Expenditures are budgeted to be $34.3 million, representing a 1.8% decrease. These expenditures represent three key areas: contractual services, supplies and other charges and expenditures. Ms. Mumma outlined the notable changes to the operating expenditures. Mr. McDaniel pointed out the interchange area in Bridge Street will be done through contractual, not new employees. Capital expenditures represent $2.4 million, which is a 7.6% increase over the 2017 budget. These are projects that are approved as part of the 2018-2022 CIP. Ms. Amorose Groomes asked for a column to be added to Ms. Mumma's presentation slide that shows the General Fund Balance. She would like to add a column showing debt. Ms. Mumma asked for clarification of whether to include all debt, special assessments, water and sewer debt, etc. Ms. Amorose Groomes stated that she knows the proposed year-end balance is significantly affected by the bond sale. We advance out of the General Fund monies that are going to be replaced by the bond sale. She would like to see something to account for the amount of money that is in our General Fund balance that is a result of a debt. Ms. Mumma stated that the General Fund doesn't pay any debt service. It is a temporary RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Meeting Held November 6, 2017 Page 19 of 20 advance from the General Fund to either a TIF fund or a Capital fund until the debt is issued. Form 6101 Ms. Amorose Groomes stated that it is a difficult number to attain because it is influenced by so many factors, but she would like to see the contributions to the General Fund that are spent, but then replaced by debt. Mr. McDaniel suggested that Ms. Mumma and Ms. Amorose Groomes work together in providing the information that Ms. Amorose Groomes is requesting. STAFF COMMENTS Mr_ MrnaniPl 1. Thanked Council for allowing staff to give the budget overview tonight, which will allow more time at the workshop for discussion of the operating budget. 2. Noted that the Chamber of Commerce Annual Recognition Luncheon is scheduled on Friday, December 8. The Council of Governments between Dublin, Union County and Marysville will be recognized. COUNCIL COMMITTEE REPORTS PZC: Ms. Salay asked when Mr. Fishman will be sworn in and if he plans to participate in the November 9 meeting. Mayor Peterson stated Mr. Fishman should be able to be present. Community Development Committee: Vice Mayor Reiner shared that the Committee met on October 30 and discussed the redevelopment and treatment of the major road corridors. There was great input from the Committee and staff did a great job sharing their vision for the future. The Committee will hear back from staff after they have digested all the suggestions and feedback. There was also great feedback on the Frantz Road corridor issues. Ms. Amorose Groomes asked whether another meeting date has been scheduled. Vice Mayor Reiner stated that he is waiting until staff has information for the Committee to review. Board of Education Liaisons: Ms. Amorose Groomes stated that a meeting was held on October 25. The City Manager did a great job outlining the remaining work to be done on the fiber network and the balance of the School buildlings that are scheduled to be tied in. COUNCIL ROUNDTABLE Ms. Amorose Groomes shared the following: • Expressed thanks for the parking lot information that was provided in the packet; • Noted her appreciation for the stonewall redesign around the Grounds of Remembrance and stated that she is pleased with the redesign; Commented that reading about the Flex Pass Pilot program was interesting and she will look forward to hearing more about how this works out. Asked if there are any updates to the status of the Dublin Corporate Area Plan. Mr. McDaniel stated that he exchanged information with Mr. Papsidero and knows that Ms. Puranik plans to meet with the residents with an update and follow-up information within the next day or two. Ms. Alutto reminded everyone that tomorrow is Election Day with two statewide issues on the ballot. She encouraged everyone to vote and wished all the candidates luck. Mr. Keenan }wished the candidates luck in the election tomorrow, as well. Mr. Lecklider noted there was another accident this weekend at Hyland Croy and Post Road, and asked if it is within Dublin's authority to restrict left turns at that intersection. Mr. McDaniel will report back with that information. RECORD OF PROCEEDINGS Minutes of Dublin C4--Courlcil BARRETT BROTHERS - DAYTON, OHIO Held November 6, 2017 Page 20 of 20 Meeting Form 6101 Vice Mayor Reiner: • Stated that one of the local Dublin candidates received a communication piece in opposition to his election. Vice Mayor Reiner finds the information on this piece to be a strike 'below the belt." These are made-up, outrageous statements and he is embarrassed that this is occurring in Dublin. This is a '"win -at -any -cost" campaign tactic and it is sad that this kind of fictitious information is being sent to homeowners. • Noted that Dublin scored well in the real estate section in The Columbus Dispatch. It was voted the nation's 17th best small city. Congratulations to all residents, staff and CiZ chievement! • 'couragedo vote tomorrow. AD RNMENT Th Meeting was at 9:48 p.m. ayor —Presiding Officer a Clerk of Council