HomeMy WebLinkAbout07-31-17 Council MinutesRECORD OF PROCEEDINGS
Minutes of Duhlin Cibl Co nail Meeting
BARRETT BROTHERS - DAYTON, OHIO i Form 6101
Held
CALL TO ORDER
July 31, 2017
Mayor Peterson called the Monday, July 31, 2017 Regular Meeting of Dublin City Council
to order at 6:30 p.m, in Council Chambers at Dublin City Hall.
ROLL CALL
Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Mr. Keenan, Ms. Amorose
Groomes and Mr. Lecklider. (Ms. Salay arrived later and joined the executive session in
progress.)
Staff members present were Mr. McDaniel, Ms. Crandall, Ms. Readier, Ms. Mumma, Ms.
O'Callaghan, Ms. Goss, Mr. Earman, Chief von Eckartsberg, Mr. Rogers, Ms. Willis, Ms.
Burness, Ms. Richison and Mr. Plouck.
ADJOURNMENT TO EXECUTIVE SESSION
Mayor Peterson moved to adjourn to executive session for the purpose of discussing land
acquisition matters and for conferences with an attorney for the public body concerning
disputes involving the public body that are the subject of pending or imminent court
action.
Vice Mayor Reiner seconded the motion.
Vote on the motion: Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes;
Mr. Keenan, yes; Ms. Alutto, yes. Ms. Salay arrived and joined the executive session in
progress.
The meeting was reconvened at 7:04 p.m.
PLEDGE OF ALLEGIANCE
Vice Mayor Reiner led the Pledge of Allegiance.
SPECIAL PRESENTATIONS
Cricket Championship
Madhukar Marahari, representing the Dublin Cricket Club thanked the City for allowing
them to use the Dublin field and build upon this sport in Ohio. Currently, there are 40
teams who compete in the Midwest Cricket Championship. This year, the team from
Dublin won the Championship.
Mayor Peterson read a proclamation in support of the sport of Cricket in Dublin and
presented it to the team. [A photo was taken of City Council members and the team.]
Transition Element (Library) Design Presentation
Mr. Papsidero stated that there are three options proposed for this design element.
Council established an Advisory Committee to engage with the library, staff, the design
team and the public to determine what would be the most appropriate transitional
element for the library. The Committee has met six times, and two of those meetings
have been opportunities for public input. The Committee is bringing three options to
Council for feedback so that a final recommendation can be prepared. Mr. Papsidero
introduced Tony Murry, Landscape Architect with NBBJ to present the options.
Mr. Murry provided a brief overview of what has taken place in the process since the
design team first began its work on May 12. The team has settled on a theme and would
like to show Council three variations of that theme, including: relics as transition, public
artifact as transition and trace as transition.
In current design, not much has changed in that the library is still pushed to the north,
open space to the south and the plaza generates a lot of circulation from the garage to
the library. The plaza is a crossroads with a good deal of pedestrian circulation in a large
flexible open space. The committee believes that this is the best place for the
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transitional element to live. It is the best location in terms of the most visibility from
many different audiences walking the site. The plaza is an open space, but there is a lot
going on in terms of ADA access that must be maintained, the grade change managed,
signage needs, transformer elements and the tree canopy contributing to the urban
fabric. The Committee explored this space in terms of three themes: chronology,
perspective and mapping. The idea that resonated with everyone the most was the idea
of mapping. The feedback consisted of the following priority principles:
• Strong interest in natural elements;
> Appeal for the ages;
Visual buffer to the library;
Others stated it should not be a buffer;
• Stories through time;
• Geographic space — it should be open ended;
• Less abstract — directly about history; and
• A great deal of interest in the historic school building that was on the site.
The historic school building was a recurring theme that the Committee wanted to explore
as an authentic connection to a real historic asset.
Mr. Murry provided a presentation illustrating the thinking on the variations of transition
as follows:
• Relics as transition: this thought centers around bringing back the actual walls
from the historic school where they formerly existed. Using arches and windows
as you walk up a ramp or stairs, you would walk through the historic school.
• Public artifact as transition: this thought questions whether public art can be a
transition. The Committee believes it can.
• Trace as transition: the idea of discovery and learning, but in a subtle way such
as tracing the outline of the old school in the plaza. The idea is knowledge and
learning is about discovery and curiosity.
Mr. Murry summarized the next steps. They will take Council's feedback tonight,
incorporate it into the information and submit their recommendation for final approval at
the August 28 City Council Meeting.
Rick Gerber, Committee member, 109 S. High Street, stated that they do not have the
final design yet, but have these final concepts for which they are seeking Council's
feedback.
Ms. Alutto asked how the outline of the old school would be marked at the site.
Mr. Murry responded that there would be some type of signage to tell the story.
Ms. Arnorose Groomes thanked the Committee for their work and stated that these are
all good concepts.
Mr. Keenan mentioned a similar project at Homestead Park where the area was marked
as it looked in 1900 at the back end of the park. He commented that all of the concepts
are very impressive.
Mr. Lecklider thanked everyone for their contribution on this. There is a great cross
section of individuals on this committee with great perspective, and he trusts in their
wisdom. The overarching element is the outline of the school. He is pleased with the
options presented.
Vice Mayor Reiner stated that because he knows those serving on this committee, the
project is in good hands. He thanked them for bringing the history element into the
project.
Mayor Peterson agreed that this is a fantastic place from which to draw inspiration and
imagination of community and its history.
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Ms. Salay thanked the committee members for their contribution. She stated that the
design in the floor -- if that is the only remembrance -- may be too subtle. She likes all
of the design concepts.
AEP Follow up re. Electric System Upgrades for West Innovation District
Form 6101
Ms. O'Callaghan stated that during the June 26 City Council meeting, AEP representatives
provided an overview of their plans to improve the electrical system in Dublin's West
Innovation District. AEP representatives held an open house on July 11 and are present
tonight to share the public input that was received at that meeting. Ms. O'Callaghan
attended the July 11 open house as well and felt it was well done in terms of
communication outreach and the information provided. Ms. O'Callaghan introduced Ron
Howard, Transmission Line Siting Specialist with AEP and Mike Fackler, Project Manager.
Mr. Fackler provided a recap of what was presented at the June 26 City Council meeting.
[-he increasing need for more power in Dublin requires electrical transmission
infrastructure improvements. The benefits to this project would be increase of reliability
to customers by adding an additional source in the Dublin station and meeting the needs
to facilitate future economic development. There were four options evaluated. The best
solution is to build steel, single pole structures of 90 feet tall and 100 -foot right -of -way
and upgrade two substations. Mr. Fackler illustrated the proposed line segments on a
presentation to Council. A request City Council had at their June 26 meeting was to be
able to visualize the proposal. Mr. Fackler provided a visual illustration of the proposed
poles.
Mr. Howard summarized the public participation process. There was a meeting on July
11 and 600 people were invited. There were approximately 40 in attendance and
feedback was received at the open house, via phone call and through e- mails. There
were 25 comments received. They can be summarized as:
• Concern with visual impacts of steel poles;
• Suggestion to keep the line as far north as possible;
• Consideration be given to underground line placement;
• Concern with number of and spacing of power poles;
• Potential impacts to other development projects in the City; and
• Questions about property value impacts.
He noted that the next steps consist of right -of -way agents engaging landowners for
permission to survey properties along the proposed area; ecological (wetland) and
cultural surveys are in process. AEP Ohio will evaluate proposed line routes based on
survey results and comments and continue coordination with stakeholders. The goal is
to submit regulatory filing to the Ohio Power Siting Board by the end of August. He
provided contact information for Erin Miller, the outreach representative.
Ms. Salay asked if the public comment influenced changes to what was previously
reviewed by Council.
Mr. Brett Schmied (AEP Outreach Specialist) stated that there were no significant
changes.
In response to Ms. Salay, Mr. Schmied stated that the line route will be completed by the
end of August and notifications will take place; at that point, notifications to landowners
and the City leadership will occur.
In response to Ms. Salay's question regarding when construction of the structures will
begin, Mr. Fackler stated that the fall of 2018 is a fair estimate of when structures will
begin to be replaced.
Mr. Lecklider asked if AEP engaged Traditions of America in this process.
Mr. Schmied responded that they have met with Traditions of America and are taking
their comments and requests into account.
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Form 6101
Ms. Amorose Groomes stated that AEP Ohio has heard significant feedback about the
desire to relocate or bury the lines. She asked if AEP's assessment would include the
feasibility of burying the lines, what route they would take and at what cost.
Mr. Schmied stated that as a part of their siting study they will look at all alternatives.
Mr. Howard stated that they did explore underground lines before bringing the preferred
option to the public meeting. It was determined to be cost prohibitive, as it is nearly
double the cost of above ground.
Ms. Amorose Groomes asked for information about the costs for underground lines.
Mr. Schmied responded that the costs were double. With the project estimated cost at
$12 million, the underground lines would cost $24 million.
Mr. McDaniel added that the impact of a rebuild of the existing line going north would
affect more than 200 homes.
Mr. Howard stated that the Dublin Sawmill line is 6 miles in length, whereas the
proposed line is 3 miles. Therefore, it has much less impact on residents.
Ms. Amorose Groomes asked who the end users of this line will be.
Mr. Schmied responded that all customers in the area, including industrial, business and
residential will be served from the line.
In response to Mayor Peterson's question about whether or not the bottom half of the
poles will be reconstructed for the north line referenced that impacts 200 residential
homes, Mr. Howard stated that just the top of the pole will be cut off.
Adam Axcell, 6642 Traquair Place, Dublin stated he moved into Ballantrae about a year
ago. The subdivision is adjacent to the new line. He attended the public meeting and is
before Council tonight to ask for their support to explore further the burial of the lines.
He moved to Dublin a year ago from Westlake. He loves the community and believes
you pay for what you get. Power lines are ugly and permanent. Council should be
looking for the best solution -- not the cheapest solution. As a new resident, he has
driven around areas of Dublin and noted that utility lines are buried in Muirfield. Would
these same poles be installed in Muirfield? He asked Council to slow down and review all
options. He asked for more time and study to find the best aesthetic solution.
In response to Mayer Peterson's question regarding the City's ability to influence this
decision, Mr. McDaniel stated that AEP has a requirement to undergo a power siting
process. As a separate utility working with the community, AEP works with staff to
understand routes, costs, tradeoffs, etc., and brainstorm about how to make as minimal
impact as possible. Staff wanted to pull these lines away from Ballantrae from the outset
because of the impact they would have. There has been some success in the community
regarding burial of lines, but burial with this line is different than with previous lines.
This 1,100 -acre area is in need of reliable service for future development. Staff will
continue to work with AEP on minimizing negative impacts.
Mr. Keenan clarified that AEP cannot place dual phase underground.
Mr. McDaniel stated that is correct.
Mr. Fackler stated that the biggest issue would be having three underground circuits in
the Dublin Station, which is unacceptable for reliability reasons. One line must be
located above ground.
Ms. Amorose Groomes asked whether one of the lines could be buried and a smaller
above ground line used so the poles would look more like what is seen along Sawmill.
Mr. Fackler stated that is an option, but the economics of it are a challenge.
Mr. Schmied added that it is very constrained along the Shier Rings corridor between the
corridor and the Dublin Station. There are many existing underground utilities, and
therefore the right -of -way would have to be extended.
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Ms. Amorose Groomes stated that she would like to have all of that information and have
all options on the table with the costs involved so they can make more informed
decisions.
Mr. McDaniel stated that the City has a history of providing comments at the Power
Siting Board hearings.
Mayor Peterson clarified that Council doesn't really have a vote on this issue.
Ms. Amorose Groomes responded that Council would need to vote on this if they decided
to participate financially.
Mr. McDaniel stated that it is difficult for the Power Siting Board to justify the rate back
to the ratepayers for Dublin having lines buried when other communities do not have
lines buried.
Ms. Alutto stated that it would be helpful for Council to have the information to be able
to speak to their constituents about; the project.
Ms. Salay stated that when the power line along Emerald Parkway was buried, Council
was originally told the cost to the City would be a million dollars, but it ended rap to be
much less.
Ms. Salay also asked for clarification regarding the preferred route, shown as yellow on
the slide, and why it is considered the preferred route when it is closer to the
neighborhood, up the middle of a community park and up against US33, which is an
economic development corridor. She asked that the colors be corrected on the various
slides on the website to eliminate confusion about preferred routes. The other route
appears to be much more direct and crosses undeveloped land.
Mr. Howard stated that the other route reviewed, as delineated in black on the map, has
several drawbacks they chose to avoid, including:
• the proximity of Nestle's new diesel generator for back -up power — they would
either have to go over top of that or would have to impact the church property to
come around it;
• the Citgo facility: squeezing through there without a taking of businesses to the
north would require that AEP obtain an overhanging easement onto Citgo's
property; Cit:go may not allow this, and in addition there are concerns with
grounding of both of these facilities; this would require further study;
• AEP would have to go underneath an existing 345 transmission line there and the
height of the existing transmission line may preclude two circuits going
underneath; they would need to determine a way to take that line out of service
and raise the towers higher to accommodate this;
• if they could continue with the line underneath the existing 345 transmission,
they would be approaching the Amazon property where they are building a large
pond; any poles would be in the middle of this pond.
They are working with the various property owners to come to resolution. These issues
do not exist on the route marked in yellow. They can cross under just south of the water
tanks, north of the Traditions of America proposed development area. They could then
run parallel to the existing 345 and come directly into the station. For these reasons, it
became the preferred route. They tried to push away from Shier -Rings to avoid close
proximity to the residential areas as well as the historic barn and house.
They have not limited their options at this point. They are doing fieldwork to explore the
viability of the various options.
CITIZEN COMMENTS
Cathy De Rosa, 7269 Golden Place, Dublin thanked Council for their service to the City,
their leadership, hard work, and commitment to excellence in governance. There is no
doubt that robust, broad citizen involvement is the secret "sauce" to building pride in
community. It is with this spirit of robust citizen engagement that she is excited to
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announce that she has filed to run for election to Dublin City Council — Ward 4
representative. Dublin is a special place and this is a unique time to serve. She shared
that she, her husband and two children have lived in Dublin, in Ward 4 since 1994. At
the time she moved to Dublin, there was one high school, no Starbucks, cornfields and
no roundabouts. Today's Dublin is vibrant, economically strong, always learning city,
made up of many wonderful neighborhoods. Soon our once village, now city, will be a
community of 50,000 residents, 16,000 K -12 learners, 16,000 plus homes, and more
than 4,000 businesses. She stated that the milestones celebrated by Dublin should be
viewed as stepping stones and that this is a unique time for many opportunities.
However, with opportunities come challenges. She feels that as as a growing City,
Dublin must:
Form 6101
• focus on building great new places and innovative spaces, but it must be equally
focused on the large and maturing infrastructure;
• attract talent and foster educational and work opportunities for Dublin's students;
and
• invest adequately to ensure that the 30% of residents who will soon be over 60
have the services they need at a price they can afford.
Ms. De Rosa provided details about her educational and professional background, adding
that she currently serves on the Dublin Planning and Zoning Commission.
She closed her comments by sharing some conversations she has had with residents
about what they want from their leadership. Residents indicate they want to grow trees,
not traffic; balance today with tomorrow; obtain more value without growing taxes; and
they want to be informed and involved.
CONSENT AGENDA
Mayor Peterson moved to approve the actions listed for the eight items on the consent
agenda.
Vice Mayor Reiner seconded the motion.
Vote on the motion Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr.
Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes.
• Approval of Minutes of Council meeting of June 26, 2017
• Notice to Legislative Authority — New D2 and D3 liquor permits for Charles Penzone
Inc., 6675 Village Parkway, Dublin, OH 43017
Ordinance 42 -17 (Introductuon /first reading)
Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December
31, 2017. (Second reading /public hearing August 14 Council meeting)
• Ordinance 45 -17 (Introduction /first reading)
Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire
and Accept all of Franklin County Parcel Numbers 271- 000018 -00 and 272 - 000319 -00,
in Fee Simple, Consisting of Approximately 0.649 Acre, from Pinney 7495, LLC, Located
at 7495 Plain City Road, for the Public Purpose of Constructing Roadway
Improvements. (Second reading /public hearing August 14 Council meeting)
• Ord "Hnance 46 -17 (Introduction /first reading)
Authorizing the City Manager to Execute Necessary Conveyance Documents to
Acquire and Accept 0.2336 -Acre Fee Simple Right -of -Way (0.1913 -Acre of Which is
Present Road Occupied); and a 0.0141 -Acre, More or Less, Temporary Easement
from Brian Cunningham and Corin Cunningham Located at 7515 Plain City Road, for
the Public Purpose of Constructing Roadway Improvements. (Second reading /public
hearing August 14 Council meeting)
• Ordinance 47 -17 (Introduction /first reading)
Authorizing the City Manager to Execute Necessary Conveyance Documents to
Acquire a 0.183 Acre, More or Less, Permanent Easement from Ashland, LLC, from
the Property Located at the Northwest Corner of Rings Road and Blazer Parkway, for
the Public Purpose of Constructing and Maintaining Public Utilities. (Second
reading /public hearing August 14 Council meeting)
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• Ordinance 48 -17 (Introduction /first reading)
Authorizing the City Manager to Execute Necessary Conveyance Documents to
Acquire a 0.428 Acre, More or Less, Permanent Easement from Tuttle Blazer
Development, LLC, from the Property Located at 5185 Blazer Parkway, for the Public
Purpose of Constructing and Maintaining Public Utilities. (Second reading /public
hearing August 14 Council meeting)
• Resolution 58 -17 (Introduction /public hearing /vote)
Reauthorizing an Agreement Between the City of Dublin and the Board of County
Commissioners, Franklin County, Ohio, on Behalf of the City of Dublin in Order to
Participate in the Franklin County, Ohio Department of Housing & Urban
Development (HUD) Entitlement Program and Abide by the Covenants of that
Program as Stated Herein.
SECOND READING /PUBLIC HEARING — ORDINANCES
Ordinance 40 -17 (Amended)
Authorizing the City Manager to Execute Necessary Conveyance Documents to
Acquire a 0.203 -Acre, More or Less, Temporary Easement from James R. Murrin,
Trustee of the James R. M u rri n Revocable Trust Agreement, Located at 6073
Saint Boswells Court, for the Public Purpose of Constructing a Shared-Use Path
Connector.
Ms. O'Callaghan stated that the City is preparing to construct the first phase of the
Concord Road shared -use path (SUP) along the east side of Concord Road between an
existing pedestrian tunnel beneath Concord Road and extending north to St. Boswels
Court. There are no changes from the first reading. Staff recommends approval.
Mayor Peterson asked staff to comment on the public meeting that was held recently.
Ms. O'Callaghan stated that there has been a series of meetings with Delaware County,
Dublin City Schools and Concord Township. A public meeting has been scheduled for
August 8t" at Eli Pinney Elementary. There have been many conversations in the last
month to identify the goals and review options for all stakeholders.
Ms. Amorose Groomes thanked Mayor Peterson for talking with residents and pursuing a
solution.
Vote on the Ordinance: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor
Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes.
Ordinance 41 -17
Rezoning Approximately 3.00 Acres on the East Side of Avery Road
Approximately 700 Feet South of the Intersection with Rings Road, from R -1,
Restricted Suburban Residential District, to SO, Suburban Office and
Institutional District. (Case 17 -026Z) (Applicant: Ohio Sinus Institute)
Ms. Husak stated that there have been no changes since the first reading on June 26.
Both staff and the Planning and Zoning Commission recommend approval.
Vote on the Ordinance: Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Vice
Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Lecklider, yes; Ms. Salay, yes.
INTRODUCTION /FIRST READING — ORDINANCES
Ordinance 43 -17
Rezoning 2.33 Acres, More or Less, Located Northwest of the Intersection of
Avery Road and Tuswell Drive from PUD, Planned Unit Development District
(Kendall Ridge Offices and Condos) to PUD, Planned Unit Development District
(Kendall Ridge Daycare) for an Amendment to the Approved Development
Text to Incorporate Additional Land and Increase the Permitted Daycare
Density from 7,500 Square Feet to 10,000 Square Feet (Case 17-
031Z/PDF/FDP), and Authorizing the Transfer of Certain Remnant Acreage to
6055 Avery Road Limited.
Mr. Keenan introduced the ordinance.
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Ms. Husak stated that this ordinance is a request for an amendment to the approved
development text of a Planned District to incorporate additional land due to the
realignment of the Avery Road and Tuswell Drive intersection, and to increase the
permitted daycare density from 7,500 square feet to 10,000 square feet.
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Ms. Salay inquired about the color of the trim of the building as shown on the rendering.
She asked if there is a shadow that impacts and makes it appear green.
Ms. Husak confirmed it will be beige, and that the shadow impacts the rendering.
In response to Ms. Amorose Groomes' question regarding the increase from 7,500 to
10,000 square feet, Ms. Husak stated the additional land helps accommodate the
increased density. This is related to the previous zoning for the property, which allowed
for 7,500 square feet. Daycare facilities now are generally 10,000 square feet.
Ms. Amorose Groomes asked for confirmation that 10,000 square feet does not result in
exceeding the lot coverage restrictions.
Ms. Husak confirmed that was correct.
There will be a second reading /public hearing at the August 14 Council meeting.
Ordinance 44 -17
Rezoning 10.71 Acres, More or Less, Located on the South Side of Emerald
Parkway, Approximately 600 Feet East of the Intersection with Coffman Road
from PU D, Planned U mt Development District (McKitrick,, Subarea 1) to PU D,
Planned Unit Development District (McKitrick, Subarea 1A) for an Amendment
to the Approved Development Text to Permit Additional Office and Educational
Uses. (Case 17-059Z /PDP /FDP) (Applicant: Dublin City Schools)
Mr. Lecklider introduced the ordinance.
Ms. Salay recused herself from this matter due to her employment with Dublin City
Schools.
Ms. Husak noted that the approved development text for the McKitrick PUD permits office
as the only use in Subarea 1. The proposal is to permit a variety of educational uses to
allow for the operation of a non - traditional high school by the Dublin City School District.
The proposed text also permits the office and institutional uses as listed in the SO,
Suburban Office and Institutional District of the Zoning Code. No site changes are
proposed. The proposal is also for the potential, temporary operation of the Columbus
Metropolitan Library on the first floor of the existing office building. The remainder of the
building will accommodate school administration functions and educational use. No
changes to the exterior of the building, the architecture or site are proposed at this time.
The Planning and Zoning Commission reviewed and recommended approval to City
Council of this rezoning at their July 13, 2017 meeting with no conditions.
Ms. Amorose Groomes asked what would need to be done to accommodate this as a
multi -use building.
Ms. Husak responded that the architect for the Schools has been working with the
building department on some building code issues.
In response to Mr. Keenan's question about whether any part of the building will be
leased for a different purpose, Ms. Husak stated that it is strictly for the Schools' use.
Ms. Arnorose Groomes stated that Dr. Hoadley had stated the same. She added that
student instruction is not allowed above the third floor of a building, and for this reason
the students will be on the first three floors and the fourth will be designated for school
administrative uses.
Vice Mayor Reiner stated that this is very exciting. It represents the dawn of our STEM
school system and it will upgrade the entire program.
Mayor Peterson agreed.
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There will be a second reading /public hearing at the August 14 Council meeting.
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Ordinance 49 -17
Authorizing the Provision of Certain Incentives to T- Cetra, LLC to Induce it to
Purchase a Facility to Retain and Expand an Office and its Associated
Operations and Workforce, all within the City; and Authorizing the Execution
of an Economic Development Agreement.
Mr. Lecklider introduced the ordinance.
Ms. Gilger stated that the Economic Development team has been working with T -Cetra
LLC on retaining the company in Dublin as they have outgrown their current leased office
space. The company desires to own its next space and has been evaluating the purchase
of several buildings in Dublin and around Central Ohio. The company currently employs
87 people and plans to grow to 180. T -Cetra is a technology company and fits well with
the industries that Dublin seeks to retain. This agreement proposes a retention and
expansion incentive worth $120,000. The City proposes a lump -sum Retention Grant
payment of $35,,000 upon the acquisition of a minimum 25,000- square -feet facility
located within the Dublin corporation limit and a four -year, 18% Performance
Withholding Incentive of $85,000 from 2018 through 2021 tied to employee and payroll
growth. The City expects to net $1,231,704 over the 10 -year term of the agreement.
There will be a second reading /public hearing at the August 14 Council meeting.
INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS
Resolution 51 -17
Authorizing the City Manager to Enter into a Right -of -Way Agreement �fl`�'(,h
Concord Township, Delaware County, Oh"110 for the Deployment of Conduit and
Associated Fiber Optics.
Mr. Lecklider introduced the resolution.
Mr. McDaniel stated that this resolution authorizes the execution of a right -of -way
agreement that allows the City to extend conduit and associated fiber optics for the
purpose of serving Eli Pinney Elementary School. As Council may recall, extending
conduit and associated fiber optics for the DCSD will enable certain school facilities to
access the City of Dublin's fiber optic backbone /Dublink and its 100- gigabit capability in
exchange for property transferred to the City for right -of -way and the parking garage in
downtown Dublin. The agreement has already been executed by Concord Township
officials. Mr. McDaniel thanked them for their cooperation.
Vote on the Resolution: Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mayor
Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes.
Mayor Peterson moved to waive the Council Rules of Order and consider Resolutions 52-
1.7 through Resolution 57 -17 together.
Vice Mayor Reiner seconded the motion.
Vote on the Motion: Mayor Peterson, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes;
Ms. Salay, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes.
Resolution 52-17
Intent to Appropriate a 0.1270 -Acre Fee Simple Right -of -Way; a 0.9139 -Acre
Fee Simple Right -of -Way; a 0.6520 -Acre Permanent Utility Easement; and a
0.0953 -Acre Temporary Construction Easement from Kevin G. Bennington,
Mark A. Bryant, Larry D. Clarke and Marc A. Palmer, Successor Co- Trustees of
the Duroc Trust, Located at the Southeast Corner of S.R. 161 and Cosgray
Road; a 0.0299 -Acre Temporary Construction Easement from the Same
Property Owner, Located on Plain City Road; and a 0.0232 -Acre Temporary
Construction Easement from the Same Property Owner, Located at 7520 Plain
City Road, for the Public Purpose of Constructing Roadway Improvements.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held
July 31, 2017 Page 10 of 13
Resolution 53 -17
Intent to Appropriate a 0.5877 -Acre Fee Simple Right -of -Way, a 0.1264 -Acre
Fee Simple Right -of -Way, and a 0.0009 -Acre Fee Simple Right -of -Way from
Jeffry Weingarten, Jeffry Weingarten T.O.D., Virginia M. Acosta T.O.D.,
Located at 7453 -7455 Cosgray Road for the Public Purpose of Constructing
Roadway Improvements.
Form 6101
Resolution 54 -17
Intent to Appropriate a 0.0230 -Acre Temporary Construction Easement from
Robert E. Williams, II, Located at 7608 Plain City Road, for the Public Purpose
of Constructing Roadway Improvements.
Resolution 55 -17
Intent to Appropriate a 0.0034 -Acre Temporary Construction Easement from
Jeffrey T. Beckman, Located at 7423 Cosgray Road; a 0.3304 -Acre Fee Simple
Right -of -Way; and a 0.0132 -Acre Temporary Construction Easement, from the
Same Property Owner, Located at 7505 Plain City Road, for the Public Purpose
of Constructing Roadway Improvements.
Resolution 56 -17
Intent to Appropriate a 0.0229 -Acre Temporary Construction Easement from
Ralph E. Smucker, Located at 7500 Plain City Road, for the Public Purpose of
Constructing Roadway Improvements.
Resolution 57 -17
Intent to Appropriate a 0.0121 -Acre Temporary Construction Easement from
The Geitgey Company, Located at 7600 Fishel Drive, for the Public Purpose of
Constructing Roadway Improvements.
Mr. Lecklider introduced the resolutions.
Mr. McDaniel stated that the City is working with the Franklin County Engineer's Office
and the Union County Engineer's Office to construct a roundabout at the intersection of
S.R. 161 /Post Road and Cosgray Road. The parties entered into a cooperative
construction agreement on June 28, 2016 for the intersection improvements. In
accordance with the agreement, the City will be the main point of contact regarding the
property acquisition necessary for the project, but Union County is responsible for costs
of purchasing or acquiring those property interests from the various property owners.
Ms. Amorose Groomes asked about the level of partnership between the parties.
Mr. McDaniel responded that the agreement that was executed in June of 2016 addressed
the contributions of the parties to the project. Mr. McDaniel recalled that the City of Dublin
is investing $900,000 in funding towards the project and an additional $300,000 for in -kind
services. City staff is overseeing the design and acquisitions for the project. Union County
is contributing approximately $2 million dollars to the project. The developer is
contributing $900,000 and Franklin County Engineer's Office is contributing around
$300,000 to the project. Mr. McDaniel noted that these amounts may not be exact, as he
does not have that information at hand tonight.
Ms. Amorose Groomes wanted to reiterate that it is a true partnership and that all entities
are contributing who should be contributing.
Vote on the Resolution: Ms. Alutto, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr.
Keenan, yes; Ms. Salay, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes.
OTHER
Financial Overview (Pre -CIP)
Ms. Mumma provided a presentation to Council regarding a financial update and
upcoming CIP discussions including:
• On June 26, staff provided Council with an inventory of all proposed projects that
RECORD OF PROCEEDINGS
Minutes of
BARRETT BROTHERS - DAYTON. OHIO
Held_
Dublin City Council Meeting
July 31, 2017 Page 11 of 13
were submitted by departments;
Form 6101
• At tonight's meeting, an update was provided regarding the CIP revenue
projections;
• In the packet for the August 14 meeting, Council will receive the City Manager's
Proposed CIP;
• On Monday, August 21 the CIP Workshop will take place with more in depth
discussion on proposed projects;
• On August 28, staff will provide an update and /or any follow -up information
requested by Council in the August 21 workshop; and
• On September 11, a second reading /public hearing of the Ordinance is scheduled
to adopt the 2018 -2022 CIP.
Ms. Mumma illustrated the resources to fund the CIP. They are:
• Cash: There is a 2.4% decrease as of July 30 over the same period in 2016,
which was expected. Income tax projections indicate a 1.5% increase each year
2018 through 2022. Based on these projections, between $8.5 million and $9.1
million of income tax revenue will be available to fund cash projects within the
capital fund.
Debt: 60% of income tax revenue is allocated to debt service on capital projects.
In addition to income tax revenues, service payments received within TIF
Districts, Enterprise Funds, Special Assessments, Property Tax Revenues and
Hotel /Motel Tax revenue are also used for Debt Service. On a five -year average,
an additional $78 million additional debt could be supported. She also provided
an update on outstanding debt as of December 31, 2016 by category.
• Property Tax Revenue: Based on County Auditor information, the City projects
the assessed valuation to be in excess of $2.2 billion dollars next year. It is
projected that the City will received approximately $3.9 million dollars annually as
its share of property tax revenue.
• Cash Fund Balances: In 2017, $1.7 million dollars was transferred into the
Capital Improvement Tax Fund, which will be used on capital projects, pursuant
to the adopted General Fund Balance Policy. At the beginning of 2018, staff
projects that $1 million dollars will be transferred to that account. There is also
an amount of cash reserve in the Capital Improvement Tax Fund that is rolled
over year to year as available reserves. Staff projects $2.5 million to be available
as of December 31, 2017 for use in 2018.
• TIF Service Payments: At the end of 2016, the City had 35 active TIF Districts,
with private investment valued at nearly $660 million. The City paid over $176
million for improvements benefiting those TIF areas. In 2017, $7.7 million of the
City's debt service will be paid from TIF revenues.
• Repayment of Advances: Funds advanced from the Capital Improvement Tax
Fund to TIF Funds are repaid as service payments are received. In the five -year
proposed CIP, staff projects between $830,000 and $1.5 million to be available to
invest back into capital improvements.
• Enterprise Funds: The user fees generated from water /sewer funds are used to
fund those water and sewer related capital improvements projects. The 2016-
2017 rates were established by Ordinance 75 -15. Staff is recommending a rate
study to determine the appropriate rates moving forward.
• Other Sources of Revenue: When appropriate, staff looks to other sources of
revenue to fund capital improvements. Some of the other sources include:
Hotel /Motel Fund, Permissive Tax Fund, State Highway Funds, Grant Funding,
Developer contribution and Interest Income.
Mr. Keenan stated that this pre -CIP presentation will allow for more time for discussion
of the various projects at the CIP workshop.
Ms. Mumma agreed.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
BARRETT BROTHERS - DAYTON, 0N10 Form 6101
Held
,July 31, 2017 Page 12 of 13
Ms. Amorose Groomes stated she appreciates receiving all of the CIP information as soon
as it is available.
STAFF COMMENTS
Mr. McDaniel:
• Thanked Council for accommodating the preliminary CIP discussion at the
meeting tonight.
• Referenced a number of updates, responses and reports that were provided in
the Council packet. He pointed out a report regarding the State Route 161
roundabout operations and review by the consultant. There are a series of
recommendations in the report that staff plans to move forward with unless
Council provides feedback to do otherwise.
Mr. Keenan stated that the recommendations seem logical to him.
Ms. Amorose Groomes asked whether it is normal practice to hire the original designer of
the roundabout to complete this assessment (American Structurepoint, Inc.).
Mr. McDaniel stated that American Structurepoint, Inc. did do the assessment but there
was another third party that reviewed it as well.
Ms. O'Callaghan clarified that American Structurepoint provided this assessment at their
own cost.
Ms. Amorose Groomes noted that Mark Johnson of MTJ Engineering studied the crash
trends, pavement markings and signs.
Ms. O'Callaghan stated that was correct and they reviewed the entire operation of the
roundabout.
Ms. Amorose Groomes asked if their reports were similar.
Ms. O'Callaghan responded that the two reports were very similar and added that this
was an iterative process with many discussion and meetings held.
Mr. Lec:klider asked about the timeline for this work to begin and be completed.
Ms. O'Callaghan responded that work will begin in a couple of months and the scheduling
of work with the contractor is still being finalized.
In response to Mr. Lecklider's question about whether the work will be completed by the
end of the year, Ms. O'Callaghan indicated she believes it will be completed by that time.
Mr. Keenan stated that he hears daily from residents regarding the roundabout. More
recently, he has been hearing about tires and rims being ripped up by the granite curbs.
Ms. O'C:allaghan stated that staff is reviewing that issue as well as speeds on the
roadways in that area.
Ms. Amorose Groomes asked about the material that will be used on the roundabout on
the south side.
Ms. O'C:allaghan stated that the material will be granite, but the roundabout will be
reshaped into more of a circle design like the others in the City.
Ms. Amorose Groomes asked if the curb will be higher in that area than the others.
Ms. O'C;allaghan responded that it will not be higher, it will blend in.
Ms. Amorose Groomes asked for clarification on the use of the new black and white
signage.
Ms. O'C:allaghan stated that those signs will be on all approaches so it is consistent.
Mr. McDaniel continued:
• He reminded Council of the 30th Anniversary Dublin Irish Festival and the
Gathering of the Dublins scheduled for the upcoming weekend.
COMMITTEE REPORTS
Administrative Committee: Mr. Keenan announced that interviews for the vacant ARB
position will take place on Wednesday, August 23 beginning at 6 p.m.
RECORD OF PROCEEDINGS
Minutes of Dublin City Coumil Meeting
BARRETT BROTHERS - DAYTON, OHIO
Held
July 31, 2017 Page 13 of 13
Form 6101
Community Development Committee: Mr. Reiner reported that a meeting is scheduled
for Monday, August 14 at 5:30 p.m. to discuss tree preservation and pending Beautify
your Neighborhood grant applications.
Finance Committee: Mr. Keenan stated that a financial overview was provided by staff
earlier this evening. Financial prospects remain sound for the City. There was also an
overview provided of the state budget impacts on the City's budget.
Friendship Associations: Ms. Alutto stated information regarding the Festival and the
Gathering of the Dublins was provided on the dais. On Saturday, August 5 at 12:45 PM
on the Dublin Stage there will be a Friendship City agreement signing with Dublin,
Ireland. Ms. Alutto thanked Ms. Richison for all of her hard work.
MORPC: Mr. Lecklider was not able to attend the last meeting, but he did forward the
information to Council members.
US 33 Corridor: There has been no meeting held since his last report, but Mr. McDaniel
reported that the Council of Governments has continued to meet. He will provide an
update to Council next quarter.
Board of Education Liaisons: This committee met on June 7 and will meet again on
August 23rd. They are looking forward to the start of school.
ROUNDTABLE
Ms. Amorose Groomes:
• Suggested that a vehicular study on the roundabout be done. There is increased
traffic on the roundabout due to construction on Dublin Road. However, there
are less cars in the roundabout today than there will be at anytime in the future.
Our solutions can't be driven by today's volumes. She cautioned that the City
needs to be mindful of long -term vision.
• Noted that she read through the Solid Waste Agreement and it makes sense. She
does have people ask about the ability to replace recycling containers.
Ms. O'Callaghan responded that residents could call the Service Center and make the
request for a new container.
Mr. Lecklider:
• Thanked staff for all of their work on the July 4 festivities.
• He is looking forward to the Dublin Irish Festival. He had the opportunity to view
the new Harp Sculpture at the Southeast entrance. He encouraged everyone to
view it, as it is very nice.
Mayor Peterson:
• Reported that a framed proclamation was received for the Dublin Irish Festival's
30th Anniversary from Representative Pat Tiberi's office.
• Announced that he will be filing his petitions tomorrow to seek re- election in
-November.
The /m�eting was acjlou/ned at 9:16 p.m.
yor — PresjEling Officer
zt
Clerk of Council
