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HomeMy WebLinkAbout06-26-17 Council MinutesMinutes RECORD OF PROCEEDINGS June 26, 2017 CALL TO ORDER Mayor Peterson called the Monday, June 26 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Mr. Keenan and Mr. Lecklider. Ms. Salay arrived at 6:05 p.m. Ms. Amorose Groomes arrived at 6:45 p.m. due to a previous family obligation. Staff members present were Mr. McDaniel, Ms. Crandall, Ms. Readier, Ms. Mumma, Ms. O'Callaghan, Ms. Goss, Mr. Foegler, Mr. Rogers, Ms. Bumess, Mr. Stang, Ms. Flading, Mr. Gaines, Mr. O'Brien, Lt. Paez, Mr. Hammersmith, Ms. Richison and Mr. Plouck. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for the purpose of discussing personnel matters related to the employment of a public employee, land acquisition matters and for conferences with an attorney for the public body concerning disputes Involving the public body that are the subject of pending or imminent court action. Mr. Keenan seconded the motion. Vote on the motion: Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes. Ms. Salay arrived at 6:05 p.m. and Ms. Amorose Groomes arrived at 6:45 p.m. and joined the session in progress. The meeting was reconvened at 7:11 p.m. PLEDGE OF ALLEGIANCE Ms. Salay led the Pledge of Allegiance. SPECIAL PRESENTATIONS Retirement recognition of Jeff Tyler, Chief Building Official Mr. McDaniel stated that Chief Building Official Jeff Tyler has announced his retirement at the end of June. A public reception will be held in Jeffs honor on Wednesday, June 28, 2017 beginning at 3:30 p.m. at the Recreation Center. Mayor Peterson stated that every interaction he has had with Mr. Tyler has been exceptional, noting his professionalism not only individually but with his department as well. He thanked him for the service to this community and as a member of this staff. He wished him the best in his retirement and read the proclamation. Mr. Tyler thanked Council, the City Manager and management staff for their support. He has served with the City of Dublin for 11 years and was attracted to Dublin because of its high standards. He expressed appreciation to Council for supporting staff in continuing the high level of service to the community. He thanked Ms. Goss and his staff whom he believes are the best in Ohio -- dedicated individuals who do their jobs well. He also thanked Washington Township for their partnership and noted how they work well together for the benefit of the community. AEP Electric System Upgrades — West Innovation District Ms. O'Callaghan referenced a memo Council received on May 22 regarding electrical upgrades that AEP is planning for Dublin. Staff has had a series of meetings with AEP regarding this work and AEP is now prepared to present to Council more information regarding the upgrades. She introduced Ron Howard, AEP Transmission Lines Siting Specialist and invited him to address the need for the improvements, the options that were reviewed and the next steps. Mr. Howard introduced Mike Fackler, Project Manager and Brett Schmied, Project Outreach Specialist, AEP Transmission; and Renee Shumate, External Affairs Manager, AEP Ohio. He commented that the first step in this project was determining the primary RECORD OF PROCEEDINGS Minutes of Dublin City Crnmcil Meeting 9•Mk'n'MOI)IFAS- oAY1ON. o,no F. 0101 Held June 26, 2017 Page 2 of 11 stakeholders. AEP Ohio and the City of Dublin were the two primary stakeholders. Mr. Howard explained the difference between AEP Ohio and AEP Transmission. AEP Transmission is like the interstate system of the electrical grid. They are the go- between in major cities. AEP Distribution would be similar to the "side streets" —and is represented by Ms. Shumate. As they began discussions with the two key stakeholders, the first issue brought forward by AEP Ohio was the ability to have a third source into the City of Dublin for the Dublin Road Station, which would provide better stability and reliability if one of the other two stations ever needed work in the future. The project need was determined, based upon needs of existing customers and the anticipated future development of the West Innovation District. Mr. Fackler stated that the project began late in 2016 in looking at rebuilding the following: • Dublin /Sawmill Road line; • Dublin /Brookside line; and • Dublin / Amlin line. The Dublin /Sawmill line was built in the 1970's, is six miles in length and 92% residential, resulting in significant impact to the residents. The Dublin /Brookside line would meet the need and it is 2.5 miles in length. However, it is routed through Historic Dublin, which results in many issues with the river crossing etc. The third option reviewed was the Dublin / Amlin line. It is three miles in length, meets the needs and with a double circuit line from Amlin to Dublin, the six miles of transmission line from the Sawmill /Dublin line could be removed. The challenges with this third option are the Shier Rings Corridor Character Study and numerous utility easements. Mr. Howard provided an illustration of the various options of routes from the Dublin station off Shier Rings Road over to Amlin while avoiding residential impacts. Although the City desires not to have overhead utilities, due to the inflated cost of underground, AEP Transmission worked with staff and came up with an option that will avoid the Ballantrae residential area as well as two historic areas, thereby minimizing the impact to the residents. Mr. Howard provided a copy of a letter that was sent to residents regarding an open house that will be held on Tuesday, July 11. A reminder postcard will be mailed prior to the open house and a news release will be shared on June 26 advising residents. At the open house, residents will be able to comment and provide feedback. He stated that they will return to Council at the July 31 meeting and provide an update to Council. Mr. Howard stated that at this stage, they are looking for a corridor to build in, and are continuing to review options for structure types and aesthetics. After the public meeting on July 11, fieldwork will begin on ecological and cultural resources. Information will then be submitted to the Ohio Power Siting Board for review and approval. The contact person is Erin Miller who can be contacted at 614 -552 -1929 or by e-mail at ecmil lerl Cdtaep.com. In response to Mayor Peterson's question regarding whether or not wires will remain on the Dublin /Sawmill line, Mr. Howard stated that they will. Mr. Fackler added that the top three lines, which are the transmission portion, would be removed, but the rest of the wires would remain. Mayor Peterson stated that is important to clarify with the residents so that they understand what is being proposed. Mr. Keenan agreed, noting that the affected residents may believe all of the wires are being removed, but in essence, it is just a portion. Mr. Howard used Wilcox Road as an example of what this project will look like at completion. Mr. Keenan requested that staff provide photos of the Wilcox Road utility poles to Council members prior to the next review. Minutes RECORD OF PROCEEDINGS June 26, 2017 3 of 11 Mr. Keenan asked if the preferred route was AEP's preferred route, staffs preference, or a collaboration. Mr. McDaniel responded the preferred route is definitely a collaboration. He thanked AEP for being proactive and communicating with staff about the options. This is an opportunity to reduce the transmission lines in 225 residential backyards from a visual standpoint. This Is also an opportunity to place a transmission on an existing line in advance of development while providing increased reliability of power to the entire City. Staff reviewed budgets, considered trade -offs for burial, and in the case of Wilcox Road, some of the land was donated which reduced the cost. This is double circuitry on poles, which will be much taller. In response to Mr. Keenan's question regarding whether or not a portion of the line could be buried if near a residential area, Mr. McDaniel stated that the preferred route will avert the residential area and go north, essentially pushing this line to commercial areas. The hearing process will be very beneficial to the residents. Other options will be reviewed including types of poles and aesthetic issues. There are also Siting Board processes with regulatory requirements. Mr. Keenan asked if staff could gather information regarding this preferred route from the City's GIS so that Council will know which properties will be impacted. Mr. McDaniel stated that can be provided. Ms. Amorose Groomes stated that the information provided reads, "AEP Ohio will build new steel single -pole structures that will be 90 feet tall. The structures will be placed in the center of an approximate 100 foot right -of -way corridor..." She inquired about what limitations there will be on the 100 feet right -of -way that is needed going forward. Since some of this land is currently vacant, it may compromise the value of the land as a portion will become unusable for some purposes. She would like information regarding what impact that will have. Mr. McDaniel stated that staff can provide more information. He added that, while the City of Dublin can certainly have some influence, AEP is its own entity and they certainly have rights as to what they can do. In response to Ms. Salay's question regarding the preferred route shown by AEP and the extra "zig zags" of the route through property, Mr. Howard stated that they worked with City Planning staff to identify the needs of the property owners along the route. Based upon impacts relative to Nestle Quality Assurance and a few others it would be beneficial to take the route as it is presented tonight. Mr. Keenan inquired about the poles proposed to front on US33 -- the only prime development land remaining in Dublin with freeway visibility. He expressed concern that having the poles in this location could affect a larger development project in the future. Mr. McDaniel responded that staff was focused on the impacts to the residential areas. In response to Ms. Salay's question regarding burying a portion of the project, Mr. McDaniel stated that it is a matter of the costs for burial. Mr. Fackler stated that for this project, it is not possible to bury just a portion of it. Mr. Howard stated that all of this information is preliminary and begins the public process. Mr. Lecklider clarified that when Mr. Howard referenced Dublin Road, he was referring to the Dublin Station on Shier Rings. He also suggested to Planning staff that they notify the Traditions of America group about this route and this project. CITIZEN COMMENTS Molly Newberry. 9468 Jerome Road, Jerome Township, addressed Council regarding canoeing on the Scioto River. Last year, the City Manager showed a video of the future RECORD OF PROCEEDINGS Minutes of Dublin (740 n nr'i Meeting Held June 26, 2017 Page 4 of 11 of Dublin, which included canoeing on the Scioto. She is interested in finding a venue for water safety courses at City ponds. Her other suggestion is that Flagpoles be installed along the river to notify people when dangerous conditions occur for canoes or kayaks. Mr. McDaniel stated that staff will look into these matters. Ms. Amorose Groomes commented that water safety classes would be appropriate to offer if the City is going to open a park along the river. She was at the river on Saturday and there were people using kayaks on the river. If the City is going to support engagement with the river, then she would support training being offered by the City. Ms. Newberry added that she is also interested in having docks available along the river for the boaters. Mayor Peterson thanked her for her suggestions and stated that staff will review these issues. CONSENT AGENDA Mayor Peterson moved to approve the five items on the consent agenda. Vice Mayor Reiner seconded the motion. • Approval of Minutes of Council meeting of June 12, 2017 • Notice to Legislative Authority re. New D53 liquor permit for Pins Mechanical Co. Dublin LLC, 6542, 6558 Riverside Drive, Building B1, Dublin, OH 43017 • Notice to Legislative Authority re. New D53 liquor permit for Vine and Tap LLC dba Vine and Tap, 55 S. High Street, Suite 102 and 103, Dublin, OH 43017 • Notice to Legislative Authority re. Stock Transfer for DSI and D6 liquor permits for Matt the Miller LLC dba Matt the Miller, 6725 Avery- Muirfleld Drive & Patio, Dublin, OH 43017 • Notice to Legislative Authority re. New D53 liquor permit for Fukuryu Ramen Dublin Inc. dba Fukuryu Ramen, 4540 Bridge Park Avenue, Dublin, OH 43017 Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 29-17 Creating a Tax Increment Financing Incentive District; Declaring Improvements to the Parcels within the Incentive District to be a Public Purpose and Exempt from Real Property Taxation; Requiring the Owners of Those Parcels to Make Service Payments in Lieu of Taxes; Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of Those Service Payments; Specifying the Public Infrastructure Improvements that Benefit or Serve Parcels in the Incentive District; and Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center. (Riviera Incentive District) Ms. Mumma stated that on May 8, 2017 a public hearing and first reading was held regarding the ordinance to establish the Riviera Incentive District, also known as a residential TIF. Ms. Mumma reminded Council that the Hyland -Croy Connector was identified by staff as the one public infrastructure improvement that the City should fund using revenues generated from the creation of an Incentive District, given the overall benefit it provided to not only the proposed development but to other residents in the area. By statute, the City is able to create an Incentive District for a period not to exceed ten years and exempt up to 75% of the improvements without approval from the Dublin City School District or Tolles Career and Technical Center (the School Districts). However, based on the anticipated cost of the public improvements, staff recommended the Incentive District be established for a period not to exceed ten years, and that 25% of RECORD OF PROCEEDINGS Minutes of Dublin City Counrl Meeting eeaaert eami ®s.oermn.oxo rameim Held June 26, 2017 Page 5 of 11 the improvements be exempted. There are no changes to the documents since the first reading. Ms. Amorose Groomes stated that she believes the use of residential TIFs warrants some discussion. She appreciates that this is a 25% versus a blanket residential TIF. She understands that this will not be as burdensome on the township as a straight TIF or a full value TIR It is significant that it is a 25% TIF and also significant that this connector road is primarily serving the residents who are affected by the TIF. She thanked staff for paring that down to ten years and 25 %. Ms. Alutto stated that she agreed 25% is a reasonable threshold. She asked whether Washington Township responded to the notice that was given regarding this TIF. Ms. Mumma stated that there was some dialogue and Trustee King did request some information, which was provided to her. Mr. Keenan stated that this is a unique situation and he does not foresee more residential TIFs in the future. Vice Mayor Reiner stated that this issue was Intensely debated two years ago. He agreed with Mr. Keenan that this is a unique situation. Vote on the Ordinance: Ms. Alutto, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes. _ Ordinance 33 -17 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire 0.009 -Acre, More or Less, of Fee Simple Right -of -Way; and a 0.005 - Acre, More or Less, Temporary Easement from the Indian Run United Methodist Church of Dublin, Located at the Intersection of Avery Road and Brand Road, for the Public Purpose of Constructing Roadway Improvements. Mr. McDaniel stated that the City is preparing to construct a roundabout at the intersection of Avery Road and Brand Road and is obtaining right -of -way and easements from various landowners for the project. The City and the Indian Run United Methodist Church of Dublin participated in good faith discussions and have come to mutually agreeable terms for the acquisition of the necessary property interests for the sum of $17,225.00, which is the appraised value of the property interests. Vote on the Ordinance: Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes. Ordinance 37 -17 Vacating 0.418 Acres, More or Less, of Public Right -of -Way in the City of Dublin, County of Franklin, State of Ohio. Mr. McDaniel stated that in September of 2008, the City of Dublin entered into an agreement with The Stonehenge Company, which states that the City intends to vacate an approximate 0.42 -acre portion of the originally existing Tuswell Drive ("Vacation Area') as a result of the Avery Road/Tuswell Drive Roundabout project. The Agreement further states the City will convey the Vacation Area to Stonehenge, contingent upon the relocation of an existing water main. The water main has been constructed and therefore the Vacation Area can now be transferred to Stonehenge. Vote on the Ordinance: Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Salay, yes. Ordinance 38 -17 Authorizing the City Manager to Enter into a Real Estate Transfer Agreement and an Infrastructure Agreement Wherein the City Deeds 3.69 Acres, More or Less, of Real Estate to Crawford Hoying Development Partners, LLC in Exchange for the Construction of the Extension of Bridge Park Avenue from Dale Drive to RECORD OF PROCEEDINGS Minutes of Dubl'n rrn, Cniinril Meeting ..o­comnaac.nAv ruin wrm eim Held June 26, 2017 Page 6 of 11 Village Parkway and Authorizing the Execution of Various Related Agreements and Documents. Ordinance 39 -17 Vacating 0.30 Acres, More or Less, of a Portion of a Public Street Located East of Dale Drive and South of SR 161 and 0.39 Acres, More or Less, of a Portion of a Public Street Located North of Tuller Ridge Drive and of New Dale Drive in the City Of Dublin, County of Franklin, State of Ohio. Mr. Foegler stated that there was follow -up information requested after the first reading of these related ordinances. 1. The first question raised related to the valuation of one of the land parcels identified for exchange with the developer as Parcel B. The summary valuation table reflected an estimated value for this two -acre parcel of approximately $262,000 per acre. The appraiser has established a current value range of $250,000 to $275,000 per acre for this parcel, consistent with the value assumption provided to Council. 2. The second issued involved limiting the potential signage. Planning staff has reviewed the applicable regulations and determined that all of the sites are located within the Bridge Street District and therefore are regulated by the BSD sign provisions. Based upon this allowance of temporary signage under Section 153.160 of Dublin's Zoning Code, Planning staff is recommending a provision that would only allow signs on these parcels that are being Implemented in accordance with an approved master Sign Plan. The attached Real Estate Transfer and Infrastructure Agreement has been amended and a new Section 14.2 has been added to address this issue as follows: 14.2 Sianaae Prohibited. All signage (permanent or temporary) on the Transfer Properties shall be prohibited until redevelopment of the respective Transfer Property and approval of Master Sign Plan. Ms. Amorose Groomes noted she has reviewed the report and appraisal and it appeared sound. She also appreciates staff's indulgence regarding her questions about the signage. Ms. Salay encouraged Council to provide strong direction to Planning staff because there are some on Planning Commission who may support larger signage than some Council Members may desire. As part of a master sign plan, an applicant could request an off- premise sign. Mr. Foegler stated that is correct. He pointed out that all signs require consistency with the master plan, but there is a provision in the broader zoning code -- not the Bridge Street Code -- that would allow temporary signs. There is no need or desire on the part of the developer to do that in this case, and therefore staff believes the master sign plan gives total control and approval to the Planning Commission for any sign, which would only occur in a post development condition. Vote on Ordinance 38 -17: Ms. Alutto, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes. Vote on Ordinance 39 -17: Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes. Ordinance 40 -17 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.203 -Acre, More or Less, Temporary Easement from James R. Murrin, Trustee of the James R. Murrin Revocable Trust Agreement, Located at 6073 St. Boswels Court, for the Public Purpose of Constructing a Shared -Use Path Connector, and Declaring an Emergency. (Request to dispense with public hearing) Mr. Reiner introduced the ordinance. Ms. O'Callaghan stated that the City is preparing to construct the first phase of the Concord Road shared -use path (SUP) along the east side of Concord Road between an Minutes RECORD OF PROCEEDINGS _ nuhlin ['fir Cnumrn Meeting mss- wrru+.axio Fa Gln. June 26, 2017 Page 7 of 11 L existing pedestrian tunnel beneath Concord Road and extending north to St. Boswels Court, the City's north corporation limit. This project requires a 0.203 -acre, more or less, —. temporary easement from one property owner. The City and property owner came to agreeable terms for the acquisition of the necessary easement for $4,125.00, which is the appraised value of the easement. Ms. Alutto asked why there is need for passage by emergency. Ms. O'Callaghan stated that with emergency passage, construction could begin earlier and save a couple of months'time for the project. In response to Ms. Alutto's question regarding how long the project will take from start to finish, Ms. O'Callaghan estimated that it would require a few weeks. Ms. Alutto clarified that it could therefore be completed before the school year begins. Ms. O'Callaghan noted that this project cost is estimated to cost $70,000, so staff would be securing quotes for the project rather than the typical competitive bidding process. The completion date will depend on contractor availability as well. Ms. Alutto stated there has been much public comment about this path and it is desired by the residents. She asked staffs opinion regarding Concord Township's reaction to the City proceeding with this project. Ms. O'Callaghan responded that Concord Township is aware of this project. Ms. Alutto commented that she does not want to construct a path to nowhere, if Concord Township has no intention of completing their portion of the path. Ms. O'Callaghan stated that staff will continue to work with Concord Township and Delaware County to secure completion of the path. Mr. McDaniel stated that the emergency request is related to the timing of construction, but also because it is a safety issue. The City has a cooperative landowner who will allow the City to finish this portion. It is a useful path regardless. Mr. Lecklider stated that he can see no reason not to approve this tonight. Ms. Amorose Groomes stated that she is aware there is already an easement at the corner of Concord Road and St. Boswels. She asked if this path will go all the way to the street and include an ADA ramp. Ms. O'Callaghan stated that is correct. In response to Ms. Amorose Groomes' question regarding an additional easement to the north of Boswels Court, Ms. O'Callaghan stated that the City would wait to build that until there is a plan on the part of the other entities to continue the path. Ms. Amorose Groomes stated that her concern is that in the absence of a path in the Concord Township portion, the children using the Dublin portion would go out onto Concord Road, which is unsafe. Vice Mayor Reiner stated that this legislation involves one landowner and an easement. There is no reason not to approve it as an emergency so that the work can begin. Mayor Peterson expressed his concern that passage of this legislation will not solve the problem to the north and the City doesn't control that portion. Ms. Alutto stated that by having this portion constructed, it allows the users safe passage up to that road. The City can continue to encourage Concord Township to build the rest of the path. Vice Mayor Reiner stated that this will also allow the residents on St. Boswels Court access to the Dublin bikepath system without going onto Concord Road. Mayor Peterson moved to dispense with the public hearing and pass Ordinance 40 -17 as an emergency. Mr. Lecklider seconded the motion. Minutes RECORD OF PROCEEDINGS Di hrn City Cni inril Meeting June 26, 2017 Page 8 of 11 Vote on the motion: Mayor Peterson, no; Ms. Amorose Groomes, no; Ms. Salay, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, no. Vote on the Ordinance: Ms. Amorose Groomes, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes. [Note: subsequent to the meeting and upon further review, it was determined that there were insufficient votes to dispense with the public hearing and pass the ordinance as emergency legislation. Therefore, the motion did not pass and the vote for passage on the ordinance is void. A second reading /public hearing and vote on Ordinance No. 40 -17 was subsequently scheduled for July 31, 2017.] Ordinance 41 -17 Rezoning Approximately 3.00 Acres on the East Side of Avery Road Approximately 700 Feet South of the Intersection with Rings Road, from R -1, Restricted Suburban Residential District, to SO, Suburban Office and Institutional District. (Case 17- 0262). (Second reading /public hearing July 31 Council meeting) Mr. Lecklider introduced the ordinance. Mr. Stang stated that this is a standard district rezoning from R -1, Restricted Suburban Residential District to SO, Suburban Office and Institutional District for the Ohio Sinus Institute. The site is located on the east side of Avery Road just south of the intersection with Rings Road. The property is approximately three acres in size and is currently operating as a medical office. The applicant is requesting to rezone the property from R- 1, Restricted Suburban Residential to SO, Suburban Office and Institutional. Upon approval of this rezoning, future development proposals for this site would file directly for building permits and would be subject to the City's zoning requirements. With regard to the Community Plan, Mr. Stang noted that: • Future Land Use: The Community Plan identifies this property as "Standard Office /Institutional," which is intended for sites located along major collectors with secondary visibility. Development will usually not exceed 12,500 square feet per acre. The proposed zoning classification, SO - Suburban Office and Institutional District, allows for a number of commercial land uses that adhere to this classification. • Thoroughfare Plan., Avery Road is classified as a "Major Arterial" with a potential right -of -way of 124 feet for four lanes of travel with a divided median. The City has approved In the five -year CIP the extension of Tuttle Crossing Boulevard to Avery Road with the widening of Avery Road between Rings Road and Tuttle Crossing Boulevard. No right -of -way dedication is required from the applicant with this rezoning, and based on the design of Avery Road, the existing access point will convert to a right- in/right -out. • Southwest Area Plan: The property is located within a special area plan comprising the majority of the rural /agricultural land located along the southwest corporate line. Design recommendations focus on the creation of neighborhood centers containing commercial /retail uses that serve additional residential development. The proposed rezoning meets the envisioned development pattern provided in the special area plan and the associated recommendations. The Planning and Zoning Commission recommended approval of this rezoning at their May 18, 2017 meeting. There will be a second reading /public hearing at the July 31 Council meeting. INTRODUCTION/ PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 49 -17 Appointing a Member to the Architectural Review Board. Mr. Keenan introduced the resolution. He reported that Council has completed interviews of the candidates. Minutes RECORD OF PROCEEDINGS June 26, 2017 Page 9 of 11 He moved approval of the Resolution appointing Jeffrey Leonhard to the unexpired term of Thomas Munhall on the Architectural Review Board. Ms. Salay seconded the motion. Vote on the Resolution: Ms. Amorose Groomes, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes. Resolution 50 -17 Declaration of Friendship and Cooperation Between the City of Dublin, Ireland and the City of Dublin, Ohio USA. Mr. Lecklider introduced the resolution. Ms. Richison stated that this resolution Is before the Council of Dublin, Ireland as well and if approved, a signing ceremony will be held at the 30th Anniversary of the Irish Festival when a delegation from Dublin, Ireland will be in attendance. Ms. Alutto thanked Ms. Richison for her work on this agreement. Vice Mayor Reiner thanked staff for their work on the agreement and noted it is a major accomplishment. Vote on the Resolution: Ms. Salay, yes; Mayor Peterson, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Mr. Keenan, yes. OTHER Historic Dublin Entry Marker Prototype Ms. O'Callaghan stated that at the February 27, 2017 City Council meeting, Council approved Resolution 12 -17, accepting the lowest and best the bid for the implementation of the Comprehensive Wayfinding System Phase 1A and 1B project. Council's approval did not include one sign type, the Historic Dublin entry sign, and Council requested a mock -up or prototype of that particular sign for further review. She noted as background that the citywide wayfinding initiative began in 2014 with Kolar Design taking the lead as consultant in a wayfinding strategy with the primary goal of creating a best -in -class visitor experience. The entries to Historic Dublin are currently identified by a series of eight concrete obelisks, one on each side of the streets entering the District. As a replacement to the obelisks, Kolar recommended and has provided a sign design that highlights the entry into Historic Dublin in a manner consistent with the sign family that was designed as part of the approved Dublin comprehensive wayfinding system. The design of the sign is a 14 -foot tall, banner style, two -tone gray, metal sign with white lettering that indicates, "Historic Dublin." The sign is supported by black channels on the top and bottom, and is mounted along one edge to a black, smooth round pole with a decorative base and unique finial. Four Historic Dublin entry signs are planned, one at each entry to Historic Dublin, along Bridge Street and High Street. A full size prototype of the Historic Dublin entry sign is assembled and supported in the landscape island nearest the front door of City Hall for Council's review. dMs. Amorose Groomes thanked staff for placing the prototype outside for review. She Ms. Amorose Groomes thanked staff for placing the prototype outside for review. She noted some small concerns. First, there are some scratches already present on the prototype, so she is concerned the snowplows and debris from the street will damage them. She suggested a protective glaze or some other means to offer more protection to them. She really likes the f nial — it is a nice, decorative touch. But perhaps it should be a little larger. Mr. Keenan supports the ability to maintain the signs in house and agrees the finial could be a little larger. Vice Mayor Reiner commented on the graphics, which are great. Mr. Lecklider agreed the signs look great and are a great design. He is not certain if the proportion would be correct if the finial is made larger. Ms. Alutto agreed it was a great design and that a larger finial would be nice, if it can be accommodated. She agreed that maintenance is always a concern. Minutes RECORD OF PROCEEDINGS June 26, 2017 Page 10 of 11 Ms. O'Callaghan stated that staff will review the scratches and will discuss with Kolar a larger finial. Ms. Amorose Groomes asked whether the signs would be changed out seasonally. Ms. O'Callaghan stated that there are no plans to change the sign seasonally. It is meant to be a static sign and the materials are such that they can be maintained by the City's sign shop. Ms. Salay stated she, too, likes the prototype sign. STAFF COMMENTS Mr. McDaniel noted the following: • AEP Projects are underway, including circuit upgrades and tree trimming. • Included in the packet was a letter from Crawford Hoying regarding a proposed fieldhouse. Staff was briefed once on this topic and dialogue will continue. • A CIP staff level draft was provided to Council on the dais tonight in preparation for the City Manager's CIP recommendations to Council. He encouraged Council to provide feedback. • Included in the packet was a memo from Dublin Arts Council regarding the artwork that was recently purchased. • Wished everyone a safe and happy Fourth of July. COMMITTEE REPORTS Planning and Zoning Commission Ms. Salay stated that PZC had a light agenda at their recent meeting. The Commission did receive a brief rundown of the historic cultural assessment (provided to Council in the Information Only Packet), and she is looking forward to hearing more about that assessment. Administrative Committee Mr. Keenan, Chair, stated that reviews for the Clerk and City Manager are being finalized. Finance Committee Mr. Keenan, Chair, stated that the first reading for the CIP budget is August 14 and a CIP workshop has been scheduled for August 21. Friendship City Committee Ms. Alutto reiterated that she is excited about the Friendship Agreement in process with Dublin, Ireland. Dublin Arts Council Vice Mayor Reiner reiterated Mr. McDaniel's comments that Mr. Fujiwara is a wonderful artist and gentleman. He hopes that there is an appropriate public space to display some of his artwork where it can be enjoyed and protected. Dublin Board of Education Liaisons Ms. Alutto reported that their meetings for this school year have concluded, and there will be a hiatus until the school year begins. ROUNDTABLE Ms. Amorose Groomes: 1. Thanked Ms. Mumma for the Financial Reports included in the packet. She asked about the year -to -date revenue report under "Miscellaneous" and why all of the amounts are shown as negative. Ms. Mumma responded this is an accounting system issue, as the system requires manual action to shut off the negative on the revenue portion. She will make a note to RECORD OF PROCEEDINGS Minutes of rn,hlip City Coimril Meeting June 26, 2017 Page 11 of 11 make certain this is corrected going forward. All the numbers are positive from a cash flow perspective. 2. Attended the opening of Melt Fitness, a new business in Dublin. She was struck with the way new businesses take an existing, older facility and transform it with a new build out. It is trendy and cool -- they did a fantastic job. 3. Also attended the opening ceremonies for the Corporate Challenge. City staff did a great job in partnering with the Schools and Chamber on this event. 4. She was very moved by the Thomas family parkland dedication and the turnout of family present for the dedication. She is grateful for their generosity. Ms. Alutto: 1. Gave a "shout out" to the LEAD program participants. She donated her piano to the City and had the chance to talk with the students prior to their painting of the piano. 2. Noted she is grateful to Ms. Richison for all of her work on the "Gathering of the Dublins." Seven cities have committed to attend, and they are working on securing two additional ones. Mr. Keenan: Referring to earlier discussion tonight, he noted that there are appropriate cases when passing legislation by emergency is warranted because it reduces the timeframe for initiation of a project. Ms. Salay: Announced that she does not intend to seek re- election to Council after serving for the last 15 and a half years. She commented on the great privilege of serving those in her Ward and of being able to be a part of many projects, developments and new parkland acquisition. She has enjoyed working with excellent public servants in both Council members and Dublin City staff. She has made some changes in her professional life in moving from a part-time position to a full -time position, as a result of a promotion to lead the Department of Transportation for Dublin City Schools. This change means she no longer has the quality time to devote to her Council duties. She believes it is time to give this seat back to Ward 2 citizens to choose another individual to lead them. Mayor Peterson: Noted there will be plenty of opportunities to express thanks to Ms. Salay, but he stated that he has never met anyone more committed to the best interests of this community. Vice Mayor Reiner: 1. Thanked Ms. Salay for 15 plus years of dedicated service. 2. Noted that Dublin was recently ranked fourth in "Best Suburb in America" by real estate website Niche. In April, Niche rated the City of Dublin as number six in the "Best Places to Live in America "! The meeting was adjourned at 8:39 p.m. Mayor — Presiding Officer Clerk of Council RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held DLibl l Ci - GD11t'iCll June 26, 2017 Page 11 of 11 Meeting Form 6101 make certain this is corrected going forward. All the numbers are positive from a cash flow perspective. 2. Attended the opening of Melt Fitness, a new business in Dublin. She was struck with the way new businesses take an existing, older facility and transform it with a new build out. It is trendy and cool -- they did a fantastic job. 3. Also attended the opening ceremonies for the Corporate Challenge. City staff did a great job in partnering with the Schools and Chamber on this event. 4. She was very moved by the Thomas family parkland dedication and the turnout of family present for the dedication. She is grateful for their generosity. Mq_ Aliittn• 1. Gave a "shout out" to the LEAD program participants. She donated her piano to the City and had the chance to talk with the students prior to their painting of the piano. 2. Noted she is grateful to Ms. Richison for all of her work on the "Gathering of the Dublins." Seven cities have committed to attend, and they are working on securing two additional ones. Mr KPPnan - Referring to earlier discussion tonight, he noted that there are appropriate cases when passing legislation by emergency is warranted because it reduces the timeframe for initiation of a project. Ms. Salay: Announced that she does not intend to seek re- election to Council after serving for the last 15 and a half years. She commented on the great privilege of serving those in her Ward and of being able to be a part of many projects, developments and new parkland acquisition. She has enjoyed working with excellent public servants in both Council members and Dublin City staff. She has made some changes in her professional life in moving from a part -time position to a full -time position, as a result of a promotion to lead the Department of Transportation for Dublin City Schools. This change means she no longer has the quality time to devote to her Council duties. She believes it is time to give this seat back to Ward 2 citizens to choose another individual to lead them. Mayor Peterson: Noted there will be plenty of opportunities to express thanks to Ms. Salay, but he stated that he has never met anyone more committed to the best interests of this community. Vice Mayor Reiner: 1. Thanked Ms. Salay for 15 plus years of dedicated service. 2/77Btest ed that Dublin was recently ranked fourth in "Best Suburb in America" by real te website Niche. April, Niche rated the City of Dublin as number six in the Places to Live ipf America ! Thelgheeting was aylJourcy�d at 8:39 p.m. yor — Presid/ng(Officer ( d Clerk of Council