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HomeMy WebLinkAbout05-22-17 Council MinutesRECORD Or PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held CALL TO ORDER Dublin City—Council May 22, 2017 Meeting Form 6101 Mayor Peterson called the Monday, May 22, 2017 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Keenan and Mr. Lecklider. Ms. Salay arrived at 6:10 p.m. Staff members present were Mr. McDaniel, Ms. Crandall, Ms. Readler, Mr. Foegler, Ms. Goss, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Rogers, Mr. Earman, Mr. Hammersmith, Mr. Gaines, Ms. Gilger, Ms. Richison, Ms. Martin, Ms. Husak, Ms. Kennedy, Mr. Kridler, Mr. Syler, Ms. Burness, Ms. LeRoy, Ms. Nardecchia and Mr. Plouck. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for the purpose of discussing personnel matters related to the appointment of a public official, the purchase of property for public purposes and for conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. Mr. Keenan seconded the motion. Vote on the motion: Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes. The meeting was reconvened at 7:27 p.m. PLEDGE OF ALLEGIANCE Ms. Salay led the Pledge of Allegiance. SPECIAL PRESENTATIONS/ PROCLAMATIONS • Memorial Day — Monday, May 29, 2017 Vice Mayor Reiner stated that next Monday, the City of Dublin and our nation will pause to honor those who made the ultimate sacrifice while serving our country. Council extends an invitation to everyone to join them for this important patriotic event on Memorial Day, Monday, May 29. Attendees will gather at noon at the Grounds of Remembrance in Dublin Veterans Park. Speakers include Dr. Chrisanne Gordon, the medical director of rehabilitation services at Memorial Hospital of Union County and the founder of the Resurrecting Lives Foundation, which coordinates and advocates for the successful transition to a post - military career and life for veterans with traumatic brain injury. Following the ceremony, everyone is invited to a complimentary picnic lunch on the grounds of the Dublin Library. He acknowledged the efforts of Jeff Noble, the commander of the Wesley G. Davids American Legion Post 800 who, each year, helps coordinate the salute to veterans at Veterans Day and Memorial Day services. Unfortunately, Mr. Noble was unable to be present tonight to share the plans for the Memorial Day procession, which will precede the ceremony at Grounds of Remembrance. He invited Ms. LeRoy to share that information. Ms. LeRoy provided information on behalf of Mr. Noble and the Veterans of VFW Post 10691 and American Legion Post 800. The Post conducts a small ceremony that precedes the City's ceremony. Their procession begins at 11 a.m. at the Shoppes at River Ridge; crosses the bridge where participants will toss the commemorative wreath from the bridge; then proceeds to the Dublin Cemetery where a special commemorative ceremony is conducted. Following that ceremony, the bagpiper will lead everyone to the Grounds of Remembrance in Dublin Veterans Park for the City's ceremony. The anticipated Memorial Day weather is 75 degrees and sunny, so everyone is encouraged to attend! RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held__ Dublin City Council May 22, 2017 Page 2 of 19 Meeting Form 6101 • Recognition of Khm � / "Yilson, Superintendent, Tolles Technical Center Mayor Peterson presented a proclamation to Kim Wilson, Superintendent of Tolles Career and Technical Center, who will retire on August 1, 201Y. ids. Wilson has led the Center, which serves students in Dublin, Fairbanks, Jonathan Alder, Hilliard, London, Madison - Plains and Jefferson Local Schools, since 2011. Her leadership has led to improved performance on the state report card, in student performance measures, an increase in interest in programs and enrollment, enhancements in technology and professional development, and the addition of satellite programming. Tolles now offers 37 program areas in addition to rigorous academics and the opportunity to earn dual enrollment credit from local two- and four -year colleges and universities. Under Ms. Wilson's leadership, Tolles' enrollment has grown nearly 23 percent over the last five years. It has expanded its offerings, including an information technology center at Dublin Scioto High School, and using state grant funding, installed a $1.5 million advanced robotics and manufacturing lab known as RAMTEC. On behalf of City Council, Mayor Peterson congratulated Ms. Wilson on her retirement as Tolles superintendent and wished her all the best in the future. Ms. Wilson thanked the City of Dublin, in particular its Economic Development Department, for their efforts to improve workforce development through Tolles, which will provide ongoing benefits to Dublin and the surrounding communities. • Recognition of Jeff Brashares, Co- Chair, Arthritis Foundation Classic Auto Show and Cruise -In Mayor Peterson welcomed Jeff Brashares and invited him to share information about his work with this fundraising event. Mr. Brashares stated that he has been guiding the Arthritis Foundation Classic Auto Show for 34 of its 35 years. He recognized the members of the committee who work with him on this Event. A committee of 75 people has facilitated this fundraising event for 35 years, beginning with 200 cars and now featuring 1,200 cars. They raise $250,000 a year at this show for the Arthritis Foundation. On behalf of City Council, Mayor Peterson presented a proclamation to Mr. Brashares in honor of his retirement as Co- Chairman of the Arthritis Foundation Classic Auto Show & Cruise -In. The Classic: Auto Show event has raised several million dollars to support the Arthritis Foundation's work in the local community as well as nationally, and has brought thousands of cars and people to Dublin filling countless hotel rooms and restaurants. Among his many honors, Mr. Brashares has also received the Lee Iacocca Award for dedication to excellence in perpetuating an American automotive tradition. Most recently, Mr. Brashares and the Auto Show Committee were presented with the Arthritis Foundation's Champion Award for their leadership in fundraising efforts and championing for the Arthritis Foundation within the community. In addition, for more than 20 years, Jeff has graciously provided classic cars for Council members to ride in for the City of Dublin's St. Patrick's Day and Independence Day parades. Mayor Peterson thanked him for his outstanding commitment and dedication to the community. Vice Mayor Reiner, who has previously judged cars for the event, stated that he was very impressed with the event. It is a very well organized, professional event, which included judges invited from around the country. Mr. Brashares responded that Dublin has been a very supportive host community of the Classic Auto Show from the outset. In response to the inquiry of who would serve as his successor, he indicated that one of the event's co- chairmen this year, Kevin Gadd, would be assuming that role next year. Mr. Keenan acknowledged his former neighbor, Jim Finn, who passed away in 2012, but who served on this committee for many years. • Recognition of Outgoing City Board and Commission Members Mayor Peterson stated that one of the strengths of this community and this City Council is the volunteer work of the City's board and commission members, who dedicate their talents and strengths for many hours each year. They provide a significant resource to the City. However, for some, their time of service on these boards or commissions is RECORD OF PHOcFEOwGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting Form 6101 May 22, 2017 Page 3 of 19 ending. Those individuals include the following: from the Community Services Advisory Commission — Warren Fishman, Jason McGarvey and Kelli Lynn; from the Personnel Board of Review — Jim Renard; from the Board of Zoning Appeals — Brian Gunnoe; and from the Architectural Review Board, Tom Munhall. Present tonight to accept recognition is Mr. Fishman. Mayor Peterson stated that anyone who has been involved with the City knows Warren Fishman. His resume of experience with the City is remarkable! There are not many who can boast a similar number of years of serving the community with unwavering dedication. As staff has indicated, Mr. Fishman has dedicated his time, talent, and passion for many years to making Dublin a better place to live, work and play. In fact, his formal board and commission service spans three decades. His past service has included 17 years as a member of the Planning and Zoning Commission, six years as a member of the Board of Zoning Appeals and two years as a member of the Bicycle Advisory Task Force (BAT Force). Most recently, and what he is being recognized for tonight, is his service on the Community Services Advisory Commission (CSAC). During this time, he helped move forward several initiatives including "pianos in the parks," little free libraries, dog park improvement and continued progress with the City's Bicycle Friendly Community status. As the City Manager has said, it is important always to lean forward; Mr. Fishman is always leaning forward. He knows of no other person in this community with a deeper depth of commitment to what is good for this community than Mr. Fishman. We are very blessed to have had him here and very grateful for what he has done for this community. Vice Chairman Reiner stated that he could not think of another person who has done more for this community than Mr. Fishman. On his years on the Planning and Zoning Commission, fir. Fishman was instrumental in creating wealth for this community through creative land use. As a result, this City is financially sound. He minimized or improved the projects that could have been a tax drain for the City and encouraged development that was beautiful and beneficial. He is the apex of citizen involvement. All citizens of Dublin — past, present and future, owe Mr. Fishman thanks. Mr. Lecklider stated that he served with Mr. Fishman for five years on the Planning and Zoning t�ommission. If people appreciate the water features in the town, they should thank Mr. Fishman! There was not an application that PZC reviewed where Mr. Fishman did not suggest there should be a water feature included. Ms. Salay stated that the City is in great debt to Mr. Fishman for the many hours of service he has provided the City. We thank his family for sharing him with us. However, Council is referring to his many contributions as though they are in the past, but she hopes that he does not retire from City service. Mr. Fishman indicated that is not likely. Mr. Keenan stated that he does not know of another person in the City that has as much passion, drive and energy as Mr. Fishman. He appreciates his service, but even more than that, he appreciates his friendship. Ms. Amorose Groomes stated that she served on. Planning and Zoning Commission with Mr. Fishman for eight years. His participation always added value to the discussion, and she appreciates his patience with her when she assumed the position as Chair. Ms. Alutto stated that she probably has known him a shorter length of time than her colleagues, but probably has a greater reason to appreciate him and his wife Bea. She would not be serving on Council today without their wise guidance. He was instrumental in her having the honor and opportunity to serve the community that she loves. The more she learns about him, the more in awe she is of his level of civic engagement. Mr. Fishman responded that he appreciates the accolades. This is a great City, but there are many great people in it whose efforts have made it such. He is only a small part of that. Earlier in his career, he had the opportunity with a promotion to relocate to one of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Held May 22, 2017 Page 4 of 19 Form 6101 five cities. Thankfully, his wife Bea encouraged him to return to Columbus, and they discovered Dublin. He has received much more from Dublin than he has given, and wants to continue to give. Mayor Peterson presented him with a recognition gift from Council as a small token of their appreciation. He noted that as the saying goes, "behind every great man is a great woman," and Bea Fishman is an important pillar of this community, as well. He extends Council's thanks to Ms. Fishman for her many contributions, as well. • Recognition of Citizen U Graduates Mayor Peterson stated that for the past eight weeks, 17 citizens have spent many hours with City staff participating in "Citizen University," known as "Citizen U." This is the third year of this academy, which is designed to increase the community's understanding of Dublin's form of government, its financial structure, its innovative strategies and, most importantly, the people who serve the City on a day -to -day basis. It provides a learning experience through an exchange among the citizens and staff. Council thanks each citizen who participated for their commitment through this engagement, and looks forward to their continued involvement and service with the City. One of the graduates was chosen by her fellow citizen classmates to comment. Bobbi Jo Allan, 6331 Cragie Hill Ct, Dublin, stated she has been a member of the community for three years. Her eight weeks with Citizen U brings to mind her favorite podcast, "99% Invisible." The idea behind that is — outside of the actual built environment -- most of what we experience in a city is a result of what occurs unnoticed behind the scenes. This class impressed the truth of that on them. A few things that she and her classmates learned were: Dublin is a great destination for businesses, and Council and staff work collectively to attract that business. - Dublin reflects the power of planning. Over the last 25 years, Dublin has grown from 16,000 to 45,000 residents, an annual growth rate of 4 %. For the same time period, Ohio's overall growth rate was flat; that of Columbus was one percent. That growth creates stress on the infrastructure, yet Dublin residents do not feel that stress. Everything seems to work seamlessly. That shows the power of master planning and infrastructure planning conducted by the City. Dublin is a city in service to its residents. The organizational structure of the City provided to them in their first class shows citizens at the top of that organizational structure. It is clear that Council and City staff collectively work to provide services to the City residents. The employees they met in their classes clearly reflected a sense of pride in the work they do and accountability to the residents. In summary, they learned much about all the work it takes to run a city and about its cornerstone of fiscal responsibility. Much of what the City does is, in fact, invisible. The Citizen U graduates want to share their appreciation for what Council does to make the City of Dublin a great place in which to live. Mayor Peterson stated that as he has had an opportunity to talk to Citizen U graduates over the years, he is impressed that almost 100% of the graduates come away with a sense of pride toward the City. • Economic Development Week Mayor Peterson presented a proclamation to the Economic Development team in recognition of Economic Development Week, May 8 — 13, 2017. Ms. Gilger and Mr. Kridler accepted the proclamation on behalf of their team. • Public Works Week Mayor Peterson presented a proclamation to the Public Works team in recognition of Public Works Week, May 21 — 27, 2017. Ms. O'Callaghan, Director of Public Works introduced the team: Paul Hammersmith, Director of Engineering /City Engineer; Rob James, Director of Streets and Utilities Operations; and Daryl Syler, Fleet Manager. Brian Ashford, Facilities Manager, was unable to be present this evening. These individuals lead 104 team members, who are RECORD OF PROCEEDINGS Minutes of BARRETT BROTHFRS - DAYTON. 0"10 Held May 22, 2017 Page 5 of 19 Meeting Form 6101 currently involved in efforts to prepare the City for the Annual Memorial Tournament. It is also the beginning of construction season, so it is a busy time for them. The recognition is much appreciated, and they thank Council and the public for their support. Mr. Lecklider noted that, coincidentally, in Council's packet this week was an article indicating the City of Dublin fleet has been ranked as the 21St best fleet on the continent — a recognition administered by the 100 Best Fleets in North America. This program recognizes and rewards peak performing fleet operations and encourages ever - increasing standards within the fleet industry. Dublin is the only Ohio city to have made the list. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA Mayor Peterson asked if there is any request to remove an item proposed on the Consent Agenda. Hearing none, Mayor Peterson moved approval of the eight items on the Consent Agenda. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Arnorose Groomes, yes. • Approval of Minutes of Council meeting of May 8, 2017 • Notice to Legislative Authority — New D5J liquor permit — Cameron Mitchell Restaurants LLC dba Exchange, 6520 Riverside Drive, Dublin, OH 43017 • Notice to Legislative Authority — New D5I liquor permit — Cameron Mitchell Restaurants LLC dba Cap City Dublin, 6644 Riverside Drive, Dublin, OH 43017 • Notice to Legislative Authority — New D5J liquor permit — Bridge Park Hotel LLC dba Dublin Bridge Park AC, 6540 Riverside Drive, Dublin, OH 43017 • Notice to Legislative Authority — New D5A liquor permit — Noble Park Properties LLC dba Home2Suites, 5000 Upper Metro Place, Dublin, OH 43017 • Ordinance 34 -17 Adopting the Proposed Tax Budget for Fiscal Yep it 2018. (Second reading/ public hearing June 12 Council meeting) • Ordinance 35 -17 Prohibiting Medical Marijuana Cultivation, Processing, and Retail Distribution within the City of Dublin. (Second reading /public hearing June 12 Council meeting) • Resod ution 41 -17 Authorizing the City Manager to Enter Into an Agreement with Dublin City Schools for the Provision of School Resource Officers. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 25 -17 Authorizing the City Manager to Execute a First Amendment to a Tax Increment F "Hnancing Agreement and an Infrastructure Agreement Each Originally Entered into by the City of Dublin in Connectiou with the Tartan West Development via Ordinance 09 -04. Mr. McDaniel stated that there are no changes since the first reading. Council had no questions. Vote on the Ordinance: Ms. Alutto, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Ms. Salay, yes. Mayor Peterson indicated that staff's presentation would cover the next three ordinances, Ordinances 26 -17, 27 -17 and 28 -1.7. All titles will be read prior to the presentation, and the votes taken separately following Council discussion. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held _ _.__ Qub4n CibW Co i nri l Meeting Form 6101 May 22, 2017 Page 6 of 19 The Clerk read the titles of Ordinances 26 -17, 27 -17 and 28 -17 into the record: Ordinance 26 -17 Accepting the Annexation of 47.366 Acres from Jerome Township, Union County to the City of Dublin. (Agent: Tom Hart, Attorney /Agent for Petitioners, Johnston H. Means, R. Oliver Griffith and Deborah L. Griffith) Ordinance 27 -17 Rezoning Approximately 47 Acres from R, Rural District to PU D, Planned Unit Development District for the Development of the Site with 73 Single- family Lots and Approximately 21 Acres of Open Space on the East Side of Hyland - Croy Road, North of the Intersection with Park Mill Drive Under the Provisions of Zoning Code Section 153.050; and a Preliminary Plat for 73 Single -family lots, Rights -of -way, and Open Space "Hn Accordance with Chapter 152, the Subdivision Regulations. (Case #16- 086Z /PDP /PP) Ordonance 28 -17 Authorizing the City Manager to Enter into an Infrastructure Agreement with Pulte Homes of Ohio LLC for the Autumn Rose Woods Development, Ms. Martin stated that Council has before them three ordinances related to the proposed Autumn Rose Woods development. This presentation will be provided jointly by the Law Director's office, the City Engineer and the Planning division. She will present the first two ordinances, and Mr. Hammersmith, City Engineer, will present the Infrastructure Agreement. Ordinance 26 -17 - Annexation: This site is located on the east side of Hyland -Croy Road with approximately 1,000 feet of frontage. It is comprised of two parcels, both currently located within Jerome Township in Union County. The southern parcel is the existing Autumn Rose horse farm with single - family residences as well as paddocks. The site to the north contains a single - family residence, which is proposed to remain with this development. The annexation request is for 47.366 acres. This includes no public rights -of -way. The City entered into a pre- annexation agreement with Pulte 1-tomes with Ordinance 28 -16, which provided for the concurrent review of the annexation as well as the rezoning and preliminary development plan, which are before Council for review tonight. The infrastructure component has been included with these, as well. Ordinance 27 -17 — Rezoning and Preliminary Development Plan: The Community Plan identifies land use recommendations for sites within the City. This site is designated Mixed Residential Rural Transition and recommends single - family homes on smaller lots at a density of 1.5 dwelling units (DU) per acre. The proposal is consistent with that at 1.54 DU /acre, and that is with the intent of preserving the natural areas on the site. Additionally, the Thoroughfare Plan identifies recommended right -of- way widths. The City Engineer has worked with the Union County Engineer, as Hyland - Croy Road is not currently within the municipal boundaries of the City of Dublin, and the pplicant has provided adequate right -of -way dedication to fulfill the future vision for the Hyland -Croy Road corridor. Mr. Lecklider asked for confirmation that no right -of -way is included with this annexation request. Ms. Martin responded that is correct. The annexation is only for the two parcels that compromise the 47.366 acre site. Mr. Lecklider requestEld additional information. Ms. Readler stated that the improvements to the Hyland -Croy Road that are required as part of the development are addressed in the Infrastructure Agreement, which provides for Union County, the City of Dublin and the developer to provide the turn -ins that are required and some of the offsite contributions, which Pulte Homes will be required to make. The annexation petition itself is only for the parcel up to the right -of -way line. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held May 22, 2017 Page 7 of 19 Meeting Form 6101 Mr. Lecklider asked if it is through another mechanism that the needed right -of -way will be obtained to widen the road to four lanes in the future. Ms. Readier confirmed that is correct. The agreement includes provisions for right -of- way dedication, either the City of Dublin or Union County, as applicable when the rights - of -way are needed. Mr. Keenan inquired if the rights -of -way would be provided at no cost. Ms. Readier responded that is correct. Vice Mayor Reiner inquired if it would also include the corridor setback that has already been established on that roadway. Ms. Readier responded that is correct. Vice Mayor Reiner inquired if there is sufficient allowance for four lanes, the center median and the desired setback. Ms. Martin responded that is correct. The development text requirements fulfill the rural roadway character designation that the Community Plan identifies for Hyland -Croy Road, which is a variable setback of 100 — 200 feet. In this development, it will be 150 feet. The Community Plan also identifies Special Area Plans for sensitive sites within the City. These are simply conceptual depictions of how development could occur. The proposal before Council is fairly consistent with the Area Plan's vision for this site in that it does preserve a significant amount of woods, provides the required setback along Hyland -Croy Road, and also provides single - family residences adjacent to existing single - family residences. Proposed Preliminary Development Plan: • This plan provides for 73 single - family lots, including 72 new lots as well as the preservation of one existing home on the 73rd lot. • The site will develop in two sections, with 37 lots in Phase 1 and 36 lots in Phase 2. Additionally, stub streets will be connected to the north and south, as well as five public streets created. • There will be 21 acres of open space across six reserves; 16 of those acres will be contiguous with Reserve C and the woods. • The proposed uses and development standards are consistent with recently approved single - family subdivisions throughout Dublin, which permit parks, open spaces, homes and also the uses within the R -1 section of the Zoning Code. • The applicant has also provided 21.3 acres of open space, all to be dedicated to the City of Dublin. • Reserves A. B and F will be maintained by the homeowners association and will contain landscaping features, entry features, as well as bikepaths. Reserves C, D and E will be maintained by the City. These will contain natural features, wetlands and stormwater management facilities. Proposed Preliminary Plat.- • The proposed preliminary plat is included and delineates lines that are described within the development text. The Planning and Zoning Commission reviewed this application on March 2 and recommended Council approval with seven conditions, as listed. The applicant has worked with staff to fulfill all the conditions. They have fulfilled the conditions of the preliminary plat as well. Ordinance 28 -17 - Infrastructure Agreement: Mr. Hammersmith stated that the execution of an infrastructure agreement is a Condition of Approval recommended by the Planning and Zoning Commission for the rezoning and the preliminary development plan. The most critical component of the infrastructure agreement is the traffic impact study, which establishes and determines the impacts to the associated transportation network adjacent to the site. It also determines the mitigating measures for those impacts. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held May 22, 2017 Page 8 of 19 Traffic study The developer, Pulte Homes, commissioned the traffic impact study, which was completed in May 2016 and recently updated in February 2017. The study looked at the impacts over a 10 -year period, 2016 to 2026 -- the horizon years -- and determined that: • The developer would be required to construct at 100% of the cost a southbound, left -turn lane into the site on Hyland Croy Road and a northbound, right -turn lane on Hyland -Croy into the site. • Further offsite contributions would be necessary at three critical intersections: Hyland -Croy and Brand Road, where there is an existing roundabout; Hyland -Croy Road and Park Mill Drive, where future intersection control will be needed; and further to the south, Hyland -Croy Road and Post Road. That traffic impact study looked at the contributing traffic to those intersections, then an estimate was made of the future improvements that would be necessary to mitigate the traffic impact at those intersections. • The cost estimates for the three intersection improvements, the amount of anticipated traffic contribution to that site and the developer's corresponding contribution are: Hyland -Croy Road and Park Mill Drive - $1,000,000; contributed traffic — 3% - $30,,000 (prior to recording of final plat for second phase or 12/31/25, whichever is earlier) Hyland -Croy Road and Post Road - $2,500,000; contributed traffic — 1.7% - $42,500 (prior to recording of final plat for first phase) Hyland -Croy Road and Brand Road /Mitchell- DeWitt Road - $500,000; contributed traffic — 1.7% - $8,500 (prior to recording of final plat for second phase or 12/31/25, whichever is earlier) Total costs = $4,000,000; total developer contributions —X81 000 (approximately 2.13 %) He noted that the Hyland -Croy, Brand and Mitchell - DeWitt roundabout was constructed several years ago to be expandable, should it become necessary. The improvements will be made in two phases as the project develops. The first phase will be 37 homes; the second phase will be 36 homes. Jurisdictional Boundaries: Another important component of the infrastructure agreement addresses the jurisdictional boundaries and who presently controls the intersections. The intersections at Hyland -Croy, Park Mill Drive and Post Road are currently controlled by the Union County Engineer's Office. Therefore, those contributions will be paid to Union County. If those intersections should be annexed into the City in the future, those contributions would then be paid to Dublin. The infrastructure agreement is consistent with the findings of the traffic impact study and has been mutually agreed upon by the City of Dublin and Union County Engineer. Staff recommends approval of the infrastructure .agreement. Vice Mayor Reiner inquired if the developer would pay for the shared -use path. Mr. Hammersmith responded that any of the shared -use paths, along both the frontage of Hyland -Croy Road and the connector to Park Place, would be the responsibility of the developer. Mr. Lecklider inquired about the homeowners association's responsibility to maintain Reserve A, the cul -de -sac and a third reserve. He believes the City has a formula that determines whether the maintenance responsibility would create too great a burden for the homeowners. In the past, some neighborhoods have been unable to sustain the open space at a reasonable cost. Was that formula applied in this case? Ms. Martin responded that the burden on the homeowners association (HOA) was taken into consideration. In the past, this land has always been dedicated to the City, so the RECORD OF PROCEEDINGS Minutes of —Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held May 22, 2017 Page 9 of 19 City will cover the tax burden of that property. Typically, the frontage where a private landscape feature or entry feature would be located is maintained by the HOA. Since the stormwater management is not in that area, staff believes the HOA will be financially able to maintain that area. Mr. Lecklider inquired if staff believes it is a reasonable burden, although shared by only 72 units. It is a signiflicant open space in this location. Ms. Martin acknowledged that is true. Mr. Lecklider stated that to the south of this site, the Post Preserve and Park Place original landscaping plan included many trees. A significant number have needed to be replaced, which the City has subsidized through its Beautify Your Neighborhood grant program. The City does not want to make that mistake again. Ms. Martin responded that staff has spoken with the developer about that. Actually, there has been a change in the thinking. Many of the treatments along Hyland -Croy Road were a product of thE.1 "Road to Wow" plan. They were formalized bosque treatments. Unfortunately, they did not thrive in that more naturalized rural corridor, so the neighborhoods to the north and south have transitioned or are transitioning toward a more rural character. That is the direction that staff has given the applicant, which will be finalized with the Final Development Plan. Mr. Lecklider stated that with respect to that particular reserve, he hopes that a fence will not be included. In his experience, fences never are a long -term solution. One example is the fence along Brand Road, which had slats missing for a considerable amount of time. They have been replaced but remain unpainted. Even fences made of synthetic material do not hold up well over time. Ms. Martin responded that, with respect to the entry feature, she would defer to the applicant. The only fences that are proposed as part of this application are fences that already exist, and those will only be maintained between abutting single - family residential lots. Mr. Lecklider inquired if language is included to address when the maintenance responsibility shifts to the HOA. In the early years, the HOA cannot bear that burden, so there should be language specifying that the responsibility does not transfer to the HOA until a certain number of the units are sold. He requested the applicant to address that point in his presentation. Ms. Martin noted that prior to Mr. Hart's presentation, she will summarize the recommended Council actions. Staff recommends approval of the three ordinances before Council. As staff has worked through the infrastructure agreement with the applicant, it has become apparent that the discussion about tree preservation and a waiver of some of the requirements should occur concurrent with the requests for annexation, rezoning and infrastructure agreement. Because Ms. Husak is currently working on an update of the City's tree waiver policy, she will address that recommendation. Ms. Husak stated that staff has been working on an update to the tree waiver policy, but the timing of this project precedes completion of that policy. At their last meeting, PZC reviewed a draft of the revised policy, and staff hopes to have a final draft of that policy prepared for consideration at the June 12 Council meeting. In the meantime, the applicant has requested a waiver from the current policy's tree replacement fees. Therefore, staff requests that Council also include this consideration in their review of the preliminary development plan. This would be included in the development text. The shaded area [slide shown] depicts the wooded area that the applicant proposes to preserve. Approximately 10 percent of the wooded area is being removed to accommodate the cul de sac and the lots that are proposed within that roadway. The trees designated within the darker shaded area are landmark trees proposed for removal. Landmark trees are trees that are healthy or in fair condition and 24 inches or greater in diameter. Non - landmark trees are any healthy or fair condition trees that are six to 24 inches in diameter. RECORD OF PROCEEDINGS Minutes of ��blin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held May 22, 2017 Page 10 of 19 Form 6101 For this proposal: 173 non - landmark trees equaling 1,910 inches in diameter are proposed for removal; and Six landmark trees equaling 169 inches are proposed for removal; The Code requires that these be replaced inch for inch. Therefore, the applicant would be required to replace a total of 2,079 inches, which means 832 21/2 -inch diameter trees. The cost would be $207,900. Due to the open spaces being provided, and recognizing Council's concern about the maintenance of open spaces by HOAs, it is not reasonable to require the applicant to replace 832 trees on the site. If the applicant were to choose to pay a fee in lieu of the replacement of those inches, the fee would be $207,900. ® Typically, Council has allowed non - landmark trees to be replaced tree for tree, as opposed to inch for inch. In this case, the applicant would be allowed to replace 241 trees of 2.5 inches in diameter each. - The project has not reached the final development plan stage, but at the current stage, the applicant is proposing to replace half of the required inches with trees, which would be 301 inches or 121 trees across all the reserves within the development. - They would pay a fee in lieu of for the remainder of the trees or $30,000. without the waiver, the required fee in lieu of would be $177,750. - A significant amount of the woodlands on the site will be preserved, saving 95 percent of the landmark trees, removing only five percent. Significant efforts have been made for preservation. It also is not wise to replant the site so heavily that it cannot be maintained by the City or the HOA. - Therefore, staff recommends that two conditions be added to the existing seven recommended conditions: 8. That the development text be modified to permit tree - for -tree replacement non - landmark trees with a minimum of 301.5 inches to be replaced on -site; 9. That the applicant work with staff to ensure that any additional inches provided are appropriately located on the site to ensure the long -term survival of replacement trees. Staff and the applicant are available to respond to any questions. Mayor Peterson noted that this rezoning is being considered concurrently with the annexation acceptance. Given the land is still within Jerome Township, is there anything that would prevent the applicant from cutting down whatever trees desired at this point? Ms. Claudia responded that there is not, aside from political will. Mr. Lecklider stated that six landmark trees in the cul de sac are proposed for removal. In general, where are the 173 non - landmark trees located? Ms. Husak responded that those are in the woods where the stormwater management pond has to be accommodated; the others would be in the cul de sac. These trees are of substantial size, but are not of landmark size. Mr. Lecklider asked for confirmation that no trees would be removed along the fencerow, but only to the north or south. Ms. Husak responded that area is intended to be preserved. The applicant has been requested to move utilities south toward the lots to ensure the survival of the fencerow trees. Mr. Lecklider noted that the existing homeowners will likely be concerned with the preservation of the trees along the fencerow. He inquired if the developer has met with the neighborhood residents. Isis. Husak responded affirmatively. Planning, Engineering, and Parks and Rec staff walked -the site with the applicant, as well, to verify the survey and where trees should be preserved. Mr. Keenan asked about the timing of Council's consideration of a revised tree waiver policy. Ms. Husak responded that the intent is to provide this to Council for consideration at their next meeting on June 12. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting Form 6101 May 22, 201'/ Page 11 of 19 Ms. Alutto noted that the developer is dedicating more than 35 percent of the property to open space, which is significantly greater than what is provided in other developments. Ms. HUSak responded that it is more than the Code requirement, but there have been a few recent developments with dedications of 40 plus percent. Ms. Amorose Groomes stated that this is a woods with many large, beautiful trees, and it is worth preserving to the greatest extent possible due to the quality of the plant material contained therein. Mayor Peterson invited the applicant's representative to present. Thomas L. Hart, Isaac Wiles, 2 Miranova Place, Columbus stated that with him tonight are Matt Callahan of Pulte Homes and Greg Chillog, landscape architect with The Edge Group. • There were two neighborhood meetings and two Planning and Zoning Commission hearings, one of which was an early concept plan hearing. They also received Council member input, which was incorporated into this plan. • i -hey believe the proposed plan balances the surging market demand for empty nester housing in Dublin along with Dublin's high development standards. The plan meets the Code; Dublin's architectural standards; and complies with the Community Plan in terms of density, woods preservation, multi -use path connections, open space requirements, and the required large setbacks along Hyland -Croy Road. They endeavored to respect the Community Plan and Future Viand Use Plan with the significant preservation on the site. • They listened to the neighborhood's concerns and came up with the least impactful plan. A key moment in this process was when they made the decision to try to structure the site as an empty nester product, which the neighborhood strongly supported. • They will be providing 72 single - family, primarily first -floor living homes — large, ranch patio -style homes. They will have master bedrooms on the first floor; many with a second bedroom downstairs; the units are designed to have some flexible finished space on the second floor, but limited to only 50% of the first floor area. • The site will actually have 45 percent open space — 21 acres. • In regard to the tree waiver request: they will be preserving 90 percent of the woods overall — 16.6 of the 18.5 acres. They will be providing a significant public benefit in protecting 16+ acres of very mature woods and also allowing access to those woods for the first time. Through their meetings, the neighbors recognized that their plan is essentially guaranteeing the preservation of the woods for their use for the first time. They do not have that use and that guarantee today, and this helped to garner their support. The bottom line, though, is that when that much acreage is set aside on a development site and given the amount of setback off Hyland-Croy Road, the development envelope on this site is very compact. Application of the Code requirements as they read would result in a situation where, due to the amount of fee in lieu of, they could not create this quality development in addition to the desired regional road improvements. • He appreciates that Engineering staff worked with them on the infrastructure agreement to provide them some flexibility in terms of when the regional improvement fees are due and when they must make their improvements. This site will not have the same traffic impact as a traditional, single - family housing development with many trips per household. However, the traffic along this corridor will increase and they will be contributing per the findings of their traffic study. • The combination of those factors led them to request the tree waiver at the time of the rezoning. They are unable to determine the feasibility of this development without knowing what level of waiver would be supported. Mayor Peterson asked if approval of those additional conditions would be part of the Ordinance 27 -17 approval. Ms. Readler responded affirmatively. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS • DAYTON, OHIO Held Qlihlin Ci�.�.uncil May 22, 2017 Page 12 of 19 Mayor Peterson inquired if the developer is agreeable to the addition of those two conditions to the rezoning. Mr. Hart indicated that he would be agreeable. Meeting Form 6101 Mr. Lecklider stated that he would prefer not to have fencing included in the entryway. He would prefer stone or brick, something other than a fence that would become a burden on the H ®A to maintain. He would like something that is more sustainable long term. Mr. Hart stated that he assumes he is referencing the entry along Hyland -Croy. Mr. Lecklider responded affirmatively. Mr. Hart stated that they had not planned for that, but will definitely consider it with the final details. Mr. Lecklider stated that he has made this comment a number of times previously, although he is not certain of the extent to which that has been supported by staff. Mr. Hart responded that staff has informed them that traditional landscaping used by other developments in their entryways in this area was unable to stand up to the wind and weather. They will attempt to provide something that is more natural to the prairie environment, which will be low impact and low maintenance. Mr. Lecklider stated that he was a member of the Planning and Zoning Commission at the time the 'Road to Wow" attempt was made. Everyone's intentions were good, but he believes the City learned from this experience. Mr. Lecklider asked if any elevations have been presented to staff. Ms. Martin responded that elevations were provided to staff as a concept of their product type; however, elevations are not required with a rezoning or preliminary development plan. Only the materials were designated in the text. Mr. Lecklider asked at what point staff or PZC would see elevations. Ms. Martin responded that elevations would be reviewed at building permitting. They are not required in a planned unit development for single - family residential. They would be required for a condominium product. Mr. Lecklider asked if there would therefore not be any review of the elevations. Ms. Martin responded that elevations would be reviewed against the development text at permitting and must meet the Appearance Code as well as the additional standards that are provided in the text. There will be no individual review of each elevation. Mr. Lecklider stated that he, and likely all of Council, would have a fairly high expectation for these elevations. What was shown at the conceptual level did not meet his expectations, although there may have been other iterations since that time. Mr. Hart stated that he believes that what they showed is what the company is building for the first time in this market. Mr. Lecklider stated that he recalls seeing an example of something built in Indiana and other markets. Matt Callahan, Pulte Homes, 4900 Tuttle Crossing Boulevard, Dublin, stated that the elevations would be very consistent with the character and design of other newer communities. He has a sample set of elevations with him that he will share this evening. Mr. Lecklider inquired if this is a new design, unique to Dublin. Mr. Callahan responded that it is a new series of homes for the company. They are offering something similar in Indianapolis, in the Carmel and Westfield communities. What will be offered in Dublin will be a style very similar to the renderings and photos in the packet that he has shared. Vice Mayor Reiner inquired if their past projects with this style of homes became senior - dominated projects. Mr. Callahan responded affirmatively. These homes are designed primarily for seniors who are ready to downsize, but not yet ready for condominium living. These homes cater to buyers seeking first -floor living options. Vice Mayor Reiner inquired what percentage of these homes would have three -car garages. Mr. Callahan responded that three -car garages are available for all the homes; it is the buyer's choice. There is space for a three -car garage on every lot. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting Form 6101 May 22, 2017 Page 13 of 19 Vice Mayor Reiner stated that he and Mr. Lecklider may respectfully disagree on the fencing issue, particularly if The Edge Group considers a fence to be a defining feature for this subdivision. His HOA has been installing more fences — probably about two or three miles of fencing. They are an interesting way to demark a special area. If it is considered an important aesthetic element for this project, he does not object. He does not have an issue with fencing, provided the homeowners maintain it. Mr. Keenan inquired about the price point of these homes. Mr. Callahan responded that they anticipate the homes to average around $500,000. Mr. Lecklider inquired if the three -car garages would be subject to regulations, as Only a certain percentage of the front elevation can be comprised of garage. Ms. Martin responded that is correct, as the Appearance Code does regulate front - loaded or side- loaded garages. Mr. Keenan noted that he is surprised that with this $400 - $500,000 price range, the elevations are finished as such. Is this process different? It was his impression that PZC has always reviewed the elevations from an architectural and finishing perspective. Ms. Martin responded that applicants often volunteer to share their elevations, but this is not required. Any required architectural details are prescribed in the development text, as that will regulate the zoning. Mr. Keenan stated that when the materials are discussed for the development text, it is necessary to have examples of elevations to demonstrate what is intended; for instance, whether it be stone or brick. Further in the process, they should share some elevations. Ms. Martin responded that is an option. Staff has certainly seen development texts that have character images, but the text is the regulating component. This development text, in particular, does place additional regulations on homes fronting Hyland -Croy Road due to the increased visibility of those lots. Some architectural details are required to be added or restricted. Ms. Amorose Groomes stated that in the development standards, it speaks of the cladding materials and percentages that are a little higher than what is found in the general Appearance Code. It also addresses the concern about the garage frontages and percentages. It is not unusual to have the development standards in text form versus pictorial form. Ms. Salay asked for confirmation that there will be a final development plan stage at PZC, where there are renderings and discussions regarding building materials and percentages, and where fine- tuning occurs. Ms. Husak responded that does not occur for single - family platted lots. There were many images in the Riviera text for architectural purposes. However, as the final development plans were finalized, PZC approved landscaping, street sections and the final plats, but did not review or approve elevations for any of the individual homes. The Celtic Crossing text has no images. The image -heavy plans are for the newer developments — Tartan West, Tartan Ridge, and Riviera. However, it is not a requirement in Dublin's Zoning Code to have elevations approved for single - family platted lots. The percentage perspective is considered with condominiums. Mayor Peterson invited public testimony on Ordinances 26 -17, 27 -17 or 28 -1-Y. There was no public testimony. Mayor Peterson called for the vote on Ordinance 26 -17. Vate_on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Ms. Amorose- Groomes, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; fps. Alutto, yes. Mayor Peterson moved to amend Ordinance 27 -17 to include the two additional conditions, as recommended by staff: 8) That the development text be modified to permit tree - for -tree replacement non- landmark trees with a minimum of 301.5 inches to be replaced on -site; RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held May 22, 2017 Page 14 of 19 9) That the applicant work with staff to ensure that any additional inches provided are appropriately located on the site to ensure the long -term survival of replacement trees. Mr. Keenan seconded the motion. Vote on the motion: Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes. Vote on Ordinance 27 -17 as amended: Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. Mayor Peterson moved to approve the Preliminary Plat. Mr. Lecklider seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Salay, yes; Mayor Peterson, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes. Vote on Ordinance 28 -17: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes. Mayor Peterson moved to dispense with Council Rules of Order to address Ordinances 30 -17, 31- 17(Amended) and 32 -17 together. Vice Mayor Reiner seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Salay, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. The Clerk read the titles of Ordinances 30 -17, 31 -17 and 32 -17 into the record. Ordinance 30 -17 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $1,395,000 for the Purpose of Paying the Costs of Improving the Municipal Sewer System, Ordinance 31 -17 (Amended) Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $6,,800,,000 for the Purpose of Paying the Costs of Improving the City's Facilities, Form 6101 Ordinance 32 -17 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $27,,375,,000 for the Purpose of Paying the Costs of Improving the City's Vehicular and Pedestrian Transportation System within and Serving the Bridge Street District, Mr. McDaniel stated that there have been no changes since the first reading of these ordinances. At the first reading, it was indicated that Ordinance 31 -17 would be amended to add the construction of two salt barns, with no change in the total amount of bonds. Originally, the CIP provided for the reconstruction of one salt barn and a second salt barn a couple years later. Due to a potential for savings in other projects, construction of the second barn could be accelerated. The efficiencies of doing so are currently being studied. The amendment of this ordinance would provide authorization, should the decision be made to do so. Ms. Amorose Groomes stated that, although Ms. Mumma was not able to be present tonight, she is hopeful that the discussion regarding debt initiated at the previous Council meeting will be continued. She requested clarification regarding Ordinance 32 -17 — have contractual commitments already been made for those funds? Mr. McDaniel responded affirmatively. Ms. Amorose Groomes inquired if passage of Ordinance 32 -17 essentially ensures that those financial commitments are fulfilled. Mr. McDaniel responded affirmatively. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO D ubli n City Council- - - _- ---- - - - - -- _ _- Meeting Form 6101 Held May 22, 2017 Page 15 of 19 Vote on Ordinances 30 -17, 31- 17(Amended) and 32 -17: Ms. Alutto, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; fps. Amorose Groomes, yes; Mr. Keenan, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 36 -17 Authorizing the Prevision of Certain Incentives to Brian K. Dorner, M.D., Inc. to Induce it to Purchase a New Facility to Retain and Expand an Office and its Associated Operations and Worftforce, All Within the City, and Authorizing the Execution of an Economic Development Agreement, Mr. Lecklider introduced the ordinance. Mr. Kridler stated that this ordinance relates to a proposed economic development agreement with Brian K. Dorner, M.D., Inc. for the relocation and expansion of their corporate headquarters and medical facility within Dublin. Dorner Plastic Surgery (formerly Capital City Cosmetic Surgery & Skin Health Center) is a local cosmetic plastic surgery practice, which provides surgical and non - surgical procedures and has a fully accredited operating room for surgery. Dr. Dorner is board certified by the American Board of Plastic Surgery and was voted "Best Plastic Surgeon in Columbus" by Readers' Choice Awards and One of "America's Top Plastic Surgeons "' among other honors and distinctions. They were founded in Dublin in 2004 and, due to their success, need new space to accommodate their growing, regional business. The project would result in the retention of 13 existing employees in Dublin and the addition of 23 new employees by the end of 2021. The Economic Development Agreement proposed by the City of Dublin to Dorner Plastic Surgery is a four -year, 12 percent Performance Incentive on withholdings collected for all employees (2018- 2021), that is capped at $21,800. The City expects to net approximately $147,940 over the four -year term. There were no questions from Council. There will be a second reading /public hearing at the June 12 Council meeting. [At this point, Ms. Salay departed meeting.] INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 42 -17 A Resolution Authorizing the City Manager to Enter onto an Agreement with Washington Township to Provide Communication Services for the Washington Township Fire Department. Mr. Lecklider introduced the resolution. Chief von Eckartsberg stated that Resolution No. 42 -17 will authorize the City Manager to renew the City's agreement with the Washington Township Trustees for the purpose of providing communications and dispatching services for the Washington Township Fire Department. This agreement is slightly different from the previous agreement. It includes a 3 -1/2 year contract term from June 1, 2017 through December 31, 2020. This time period coincides with the term of Washington Township's current fire services levy, which expires at the end of 2020. The contract will also provide a five percent reimbursement rate increase each year. This contract will also tie the annual payments made by Washington Township to the same billing formula being used for the City's other dispatch agreements. Vote on the Resolution: Mayor Peterson, yes; Ms. Amorose Groomes; yes; Mr. Keenan, yes; vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes. Resolution 43 -17 Accepting the Lowest and Best Bid for the 100 Gigabit — Dublink Ignite Fiber Optic Project. (Project No. 1.70020.0- CIP -DCSD Fiber Build Phase 2) Mr. Lecklider introduced the resolution. Mr. McDaniel stated that this resolution authorizes the Phase 2 build of the Dublink Fiber Optic System to connect various school facilities. The Phase 2 build is the result of the "Real Estate and Transfer of Property Agreement" between the City and the Dublin City School District in conjunction with the future parking garage and library facilities. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City G4Unril Meeting May 22, 2017 Page 16 of 19 Form 6101 Although the agreement with the Schools did not require the connection of Bailey Elementary School, it was included as an alternate in the bidding package for cost information purposes. That connection may not be performed, however, as it was not required by the agreement. Staff recommends approval of this Resolution. Ms. Amorose Groomes asked if the connection of Bailey Elementary is not being performed because it was cost prohibitive or because the bids were higher than expected . Mr. McDaniel responded that there were three schools that would not be connected as part of this agreement — Bailey Elementary, Wright Elementary and Chapman Elementary. Wright and Chapman were not included due to the distance of their locations. Because Bailey Elementary is located closer to the Dublink system, the costs to make that connection were considered. However, it is a difficult build with a lengthy portion along Dublin Road with substantial rocky terrain. The City will continue to work with the Schools, which could decide to pick up the option. There are other ways in which to accommodate those schools; they will not be overlooked or underserved. Including some of the schools in this Dublink project provided Dublin Schools with an opportunity to save significant dollars. Mayor Peterson noted that this agreement was an excellent example of the City and the School's working together for the greater good. Vote on the Resolution: Mr. Iecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes. Resolution 44 -17 Waiving Competitive Bidding Requirements Pursuant to Section 8.04 ( "Contracting Procedures "), Paragraph CC) (""Waiver of Competitive Bidding "), of the Revised Charter for the Purchase of Beer for the 2017 Dublin Irish Festival, Mr. Lecklider introduced the resolution. Ms. LeRoy stated that Resolution 44 -11 would waive competitive bidding requirements for the procurement of beer for the Dublin Irish Festival. This year, the beer sponsors of the Festival are Guinness and Coors Light. Per state law, only Superior Beverage is allowed to sell these products in this area. Therefore, authorization is necessary to waive competitive bidding in order to purchase those products for the Dublin Irish Festival. Ms. Amorose Groomes stated that last year, Council discussed the competitive bid process. She believes that a determination was made that it would be bid periodically to ensure that the City was remaining market competitive. Ms. LeRoy responded that the City does not use the bidding process for these products, as these are the only sources from which the City can purchase these products. However, staff often hears from other beverage groups interested in sponsorship opportunities. Coors Light has been the event's sponsor for over 20 years, Guinness was added a couple years ago. If another beverage company indicated an interest in sponsorship at a higher level, their proposal would be considered. Mr. Keenan inquired if there had been an interest in acquiring the Guinness and Killian's brands for the festival. Ms. LeRoy confirmed that is correct. Guinness has actually consolidated with Coors Light. Vice Mayor Reiner stated these contracts have proven to be sound, which benefits the taxpayers. Ms. LeRoy noted that to date, this group was the Irish Festival's largest sponsor. Tomorrow, however, the City will be announcing an even larger sponsor, for this year only. Vote on the Resolution: Mr. Keenan, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. AI uUo, yes; Mayor Peterson, yes. OTHER • Request to Serve Alcohol for Dublin Arts Council BREAD Festival RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held nublin City Council Meeting May 22, 2017 Page 1.7 of 1 Ms. LeRoy stated that the BREAD Festival will be returning this fall. The event will be moved to October 21 this year, which is a bye week for Ohio State football. The event will have the same layout as lest year's event, and plans for alcohol service remain the same. Ms. Amorose Groomes indicated that last year's event was very enjoyable, and she is looking forward to this year's festival. Mayor Peterson moved to approve the request. Vice Mayor Reiner seconded the motion. Vote on the motion: Mr. I-eckl ider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes. Form 6101 • Request to Serve Alcohol in Coffman Park for Dublin Irish Festival Ms. LeRoy stated that this year is the 30 -year anniversary of the Dublin Irish Festival and everyone is looking forward to a great celebration. Staff requests approval to serve alcohol in Coffman Park for this event. Mayor Peterson moved to approve the request. Mr. Lecklider secondElld the motion. Vote on the motion: (Mayor Peterson, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Mr. Keenan, yes. ® Acceptance of Tax Incentive Review Council (TIRC) and Housing Council meeting (CRA) minutes Mr. Gaines stated that a Tax Incentive Review Council (TIRC) meeting and a Housing Council (CRA) meeting were held on Tuesday, May 2, 2017. Representatives from the local school district, vocational schools, Franklin County Auditor's Office and Franklin County Commissioners were present. During the meeting, staff reported on the status of TIF Districts, highlighting those that increased or decreased substantially. Within the active TIF Districts, the City has made over $176 million of public improvements, which has generated over $636 million in private investment. With respect to the Bridge Park CRA, since no financial activity occurred in 2016, there was nothing to report. The County Auditor requests that City Council formally accept the minutes and reports of the TIRC and the Housing Council CRA, so there is a public record Council has received the information. Mayor Peterson moved to accept the minutes and reports of the Tax -Tncentive Review Council (TIRC) and Housing Council (CRA) meetings. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Keenan, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes. STAFF COMMENTS Mr. McDaniel stated: 1. The first meeting of the Library Advisory Committee (related to the Signature Transition Element) was held on May 12. *A list of the committee's upcoming meetings was provided in Council's packet. These are public meetings at the Dublin library and will be advertised. The public is welcome. 2. An extensive update was provided in the packet regarding the Council of Governments (COG) and Smart Corridor. He will provide these updates on an ongoing basis. He thanked Ms. Goss for her work on this report. 3. A memo on the AEP Sumac Dublin 138KV line was provided in the packet. Staff has been working with AEP and will continue to work with them regarding options and updates. 4. He thanked the Citizen University participants, and noted that it is equally rewarding for staff to have the opportunity to provide a "behind the curtains" view of City operations. Staff takes great pride in what they do and enjoys telling the story of "how" they do their jobs! RECORD OF PROCEEDINGS Minutes of Dublin City_ Council_ BARRETT BROTHERS - DAYTON, OHIO Meeting Form 6101 Held May 22, 2017 Page 18 of 19 5. He appreciates Mr. Lecklider's mention of the '21st Best Fleet Award," which the City recently received. The City's fleet technicians do a great job. 6. In addition, Police Officer Chuck Collier was recognized by the Ohio School Resource Officers Association as the State of Ohio's "School Resource Officer of the Year." Congratulations to him! 7. The Community Relations team has won several awards, and those achievements are greatly appreciated. 8. There was some concern expressed about the recent Household Hazardous Waste event. Due to the volume of response, citizens did experience a lengthy wait time and logistically, it was challenging. He thanked SWACO and Ashland Chemical, who has allowed the City to use their facility over many years. It has been a successful partnership. Staff regrets the backup experienced, and residents are encouraged to bring their hazardous waste products to other drop - offs. Mr. Keenan noted that the report indicates that staff is reviewing ways to improve the event next year. COMMITTEE REPORTS Administrative Committee: Mr. Keenan, Chair, stated that there was insufficient time to discuss the performance review process this evening; it will be discussed at the next Council meeting. Dublin Friendship Committee: Ms. Alutto stated that due to Ms. Ott's departure for a new job, the Committee no longer has a Chair. The Vice Chair was not interested in assuming the Chair seat, so she has volunteered to serve as Chair. She has reached out to the Washington Township Trustees and inquired if they would like to appoint another representative from the Township. The Township trustees will discuss that at their next meeting and inform the Committee. Ms. Richison is working with a group of OSU students to review the Committee's recommendations, which were distributed to Council in an earlier packet. They will be looking to identify countries where there are potential trade opportunities related to those recommendations. She will provide Council a summary of those efforts when they have been completed. Mid -Ohio Regional Planning Commission (MORPQ: Mr. Lecklider stated that a MORPC Board meeting was held May 11. Eric Phillips, Union County Economic Development, made a presentation regarding the US 33 Smart Corridor. A resolution was proposed for MORPC support of the Midwest Connect Hyperloop corridor, a proposed freight and passenger transportation corridor between Chicago and Pittsburgh via Columbus. This is in essence a technology that will transport a passenger or freight in a "tube" to Chicago in 20 minutes! Mr. McDaniel added that it is an express transportation opportunity for the future, but work is underway to align those efforts. US 33 Innovation Corridor Group: Mr. Lecklider reported that the group met on Friday, May 12. Much of the discussion focused on the US 33 Smart Mobility initiative and the fiber project, which will include a redundant loop portion along Industrial Parkway. Dublin Board of Education: Ms. Amorose Groomes indicated that their next meeting would be on Wednesday, June 7. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council Meeting Form 6101 May 22, 2017 Page 19 of 19 ROUNDTABLE Ms. Amorose Groomes: 1. Attended the Leadership Dublin graduation on May 10; Mr. McDaniel and Ms. Nardecchia al < -o attended. The graduates presented their projects, which were impressive and well thought out. 2. Attended the Crawford Hoying open house on May 11. They have done a fantastic job of building out their interior space. 3. Thanked Chief von Eckartsberg for the invitation to attend the Police Memorial event on May 12. It was exceptionally well done, and a wonderful opportunity to remember our fallen officers. 4. Attended the Business After Hours at the Country Club at Muirfield on May 16. They had an excellent turnout. 5. Reported that she and Ms. Alutto attended the Children's Nationwide Tournament Benefit Concert on Saturday, May 20. The event was successful, raised a lot of money, and the City was well represented. 78M A" nff 0781 1. Thanked Chief von Eckartsberg and staff for hosting the annual Police Memorial event at the Justice Center. 2. 'The Police Memorial also provided an opportunity to meet the Hilliard Chief of Police and their Mayor, as well. 3. wished a happy, belated Mother's Day to Dublin mothers. 4. Noted that the Metro P rks Executive Director recently presented to Council the /plans for Glacier Ridge Metro Park. She requests that an update be provided to Council within the next few weeks. Thp rTfeeti ng wasjadjou rftcl a�A:14 p.m. Mayor — PresicJfng Officer / 1 ) Acting Irk of Council