Loading...
HomeMy WebLinkAbout05-08-17 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held CALL TO ORDER Dublin City Council May 8, 2017 Meeting Mayor Peterson called the Monday, May 8, 2017 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Form 6101 Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Arnorose Groomes, Mr. Keenan and Mr. Lecklider. Ms. Salay arrived at 6:05 p.m. Staff members present were Mr. McDaniel, Ms. Crandall, fps. Readler, Ms. Mumma, Ms. Goss, fir. Foegler, Ms. O'Callaghan, Chief von Eckartsberg, fps. Richison, Mr. Stiffler, Mr. Hammersmith, Mr. Earman, Ms. Nardecchia and Mr. Plouck. ADJOURNMENT TO EXECUTT -VE SESSION Mayor Peterson moved to adjourn to executive session for the purpose of discussing the purchase of property for public purposes; conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; and personnel matters related to the appointment of a public official. Ms. Alutto seconded the motion. Vote on the motion: Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ids. Amorose Groomes, yes. The meeting was reconvened at 6:30 p.m. PUBLIC HEARING Riviera Incentive District Ms. Mumma stated that Ohio Revised Code § 5709.40 C authorizes an incentive district such as the Riviera Incentive District, as the only TIF that can be used to capture incremental value from owner- occupied housing. As with other TIFs, the service payments generated on the incremental value are used to finance public improvements, which are identified in the TIF Ordinance. Ms. Mumma stated that in 2015, Council approved the rezoning of 152 acres of the Riviera development, which was expected to have up to 185 single - family lots, approximately 76 acres of open space and an estimated construction value of $113.8 million. With the approval of Ordinance 36 -15, an infrastructure agreement was authorized with Davidson Phillips. During that discussion, staff indicated that it was the City's intent to create an incentive district to fund specifically the Hyland Croy Connector. The roadway was estimated to cost $2.4 million dollars and was expected to be funded through the TIF. The plan was to exempt 25% of the real property taxes, but the City agreed to make the School Districts whole in the creation of the TIF. I_,ater in tonight's meeting, Council will consider Ordinance No. 29 -17, establishing the Tax Incentive Financing District, also known as the Riviera Incentive District; makes the School Districts whole; identifies the Hyland Croy Connector as the one public improvement; exempts only 25% of the improvements; and establishes that the maximum time this TIF can be in place is ten years or at the time the Hyland Croy Connector is funded, whichever is earlier. The financial impact of this TIF, assuming a $113.8 million value at build -out, includes making the Dublin City Schools and Tolles Technical Center whole (receiving $2.7 million and $159,000 respectively). The counties have some protected levies, so on average they would receive approximately $572,000 and the City of Dublin would receive the remaining funds of approximately $2.7 million. Forgone would be revenue to Washington Township at approximately $97,000 annually. Ms. Mumma noted that the City is not tiffing 75% of the value. All of the tax entities would continue to receive their taxes on $85.3 million worth of new value created. She summarized the various notifications made to residents, the School District and, although not required, notification was also made to Washington Township. RECORD OF PROCEEDINGS Minutes of bl.i.n . C t„ �� nri i Meetin g BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held May 8, 2017 Page 2 of 11 In response to vice Mayor Reiner, Ms. Mumma stated the $2.4 million applies only to the Hyland Croy Connector. This roadway has more of a regional impact and therefore it was appropriate to use TIF funding as a way to fund it. Ms. Amorose Groomes asked for clarification that the roadway being discussed is from the west side of the development that would run adjacent to the high school property that would connect out to Hyland Croy. Ms. Mumma stated that was correct. In response to vice Mayor Reiner regarding how often this type of TIF has been used, Ms. Mumma stated that, except for Bridge Street, this is only the second such TIF the City has done. Mr. Keenan recalled that the schools were very interested in this roadway being built. Mr. McDaniel stated that was correct. He recently spoke with Dr. Hoadley, Dublin City Schools Superintendent, and he had inquired at that time about the status of the roadway. In response to Ms. Salay's question regarding anticipated construction, Ms. Mumma stated that it is programmed for design this year and construction next year as part of the CIP. The public hearing was concluded. Mayor Peterson called for a short recess. The meeting was reconvened at V:00 p.m. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. SPECIAL PRESENTATIONS/ PROCLAMATIONS Mire VI /PPIC Chief von Eckartsberg noted that since 1961, May 15 has been designated as Police Memorial Day. On Friday, May 12, at 1:00 p.m., a memorial ceremony is scheduled at the Justice Center. He added that he hopes that citizens will participate in the "Light Blue Campaign" in observance of Police Week by displaying blue lights in their homes and businesses. Mayor Peterson read a Proclamation for the observance of Police Week and presented it to Chief von Eckartsberg. National Bike Month -- May 2017 Mayor Peterson read a Proclamation for National Bike Month, May 2017. Dublin Bike Ambassadors came forward to accept the proclamation. Warren Fishman as a Bike Ambassador spoke about the extensive bike path system in Dublin and the role of the volunteer bike ambassadors in providing assistance when needed. In response to Mayor Peterson about how to sign up to volunteer for the bike ambassador program, Ms. Nardecchia stated that there is a link on the City's website through the volunteer page. Anyone interested in learning more can e -mail volunteer @dublin.oh.us Municipal Clerks Week — May 7 -13, 2017 Mayor Peterson read a Proclamation for Municipal Clerks Week, May 7 -13, and presented it to Clerk of Council Anne Clarke. CITIZEN COMMENTS John Wells, 324 Stonewall Court, Dublin stated he has been a Waterford village resident since 1978 and has enjoyed the character of Dublin. He shared his experience of walking Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting Form 6101 May 8, 2017 Page 3 of 11 around Indian Run Falls and downtown and the nice open feeling. He expressed his concern that the construction across the river, the Bridge Street development, is creating a high - density area, reminding him of Long Island, NY. He requested that Council consider efforts to maintain the existing character of Dublin. Molly Newberry, 9468 Jerome Road, Jerome Township, informed Council that the Dublin Singers no longer have a location in which to practice since Mary Fran Cassidy retired from St. Brigid of Kildare. The Singers practiced at Wendy's International facilities briefly, until another person retired from the group, leaving them without a facility to practice. She would like Council's assistance in helping to find a new rehearsal /practice location for the Dublin Singers. Mayor Peterson asked Mr. McDaniel if the City would be able to help with this situation. Mr. McDaniel stated that he will see what can be done. CONSENT AGENDA Mayor Peterson asked if any member of Council wished to remove an item from the Consent Agenda. Ms. Amorose Groomes stated that she did not wish to remove an item, but has one correction to the minutes. On page 14, her comments under item number two, "...12 1/2 foot cliff" should read, "...12 1/2 foot plinth." Mayor Peterson moved approval of the two items on the Consent Agenda with that correction to the minutes. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. • Approval of Minutes of Council meeting of April 24, 2017 • Notice to Legislative Authority re. New D5 liquor permit for McCormack & Taylor LLC, dba Green Olive Company, 36 N. High Street, Suite A, Dublin, OH 43017 SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 22 -17 Amending Ordinance 42 -16 Appendix A to Allow for the Collection of Temporary Membrane Structure Fire Inspection Fees and Amend the Fees for Commercial Plumbing Inspections. Mr. Stiffler stated that this Ordinance includes two amendments to the fee ordinance. The first allows the City of Dublin to collect the Washington Township's $50 Fire Safety Inspection Fee with regard to temporary structures — typically tents. This fee would be collected in conjunction with the City's $70 Building Occupancy Inspection of Tents. The second amendment is an increase to the fee for commercial plumbing inspection and plan review from $75 to $200. The City of Dublin has a contract with the Franklin County Public Health, so this fee adjustment matches their fee structure. Ms. Amorose Groomes clarified that there will be no increase in tent fees — that this amendment speaks only to where the fees are collected. Mr. Stiffler stated that is correct. Vote on the Ordinance: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. Ordinance 23 -17 Authorizing the City Manager to Execute Three Utility Easements Granting American Electric Power Easements on Property Owned by the City of Dublin along John Shields Parkway Just West of Village Parkway for John Shields Parkway — Phase 2. Mr. McDaniel stated that AEP is requesting easements in order to provide this service. In response to Mr. Keenan's question regarding whether or not this is part of the circuit that comes across to the west side of the river and impacts older neighborhoods off of Dublin Road, Mr. McDaniel stated that he believes this is a small connection. RECORD OF PROCEEDINGS Minutes of _Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held May 8, 2017 Page /1Y of 11 Form 6101 Mr. Keenan would like follow up regarding any work that would be done in the area and the impact on that circuit. Vote on the Ordinance: Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; mayor Peterson, yes; Mr. Keenan, yes; fps. Alutto, yes; ids. Salay, yes. Ordinance 24 -17 Amending the DutOn Codified Ordinances to Prohibit the Sale or Other Distribution of Cigarettes, Other Tobacco Products, or Alternative Nicotine Products to Persons Under 21 Years Old. Mr. McDaniel stated that at earlier meetings on this topic, concerned were expressed regarding licensing and potential enforcement. The City has engaged in further discussion with Dr. Crane and others, and staff is requesting that this ordinance be tabled. He has had a discussion with Franklin County Public Health and plans are being made to host a meeting between other Cities that contract with Franklin County Public Health and Dublin to address the issues of both licensing and enforcement. Mayor Peterson moved to table Ordinance 24 -17. Staff will make recommendation to Council when it is ready to be removed from the table for hearing. Ms. Salay seconded the motion. Vote on the Motion: Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 25 -17 Authorizing the City Manager to Execute a First Amendment to a Tax Increment Financing Agreement and an Infrastructure Agreement Each Originafly Entered into by the City of Dublin in Connection with the Tartan West Development via Ordinance 09 -04. Mr. Lecklider introduced the Ordinance. Ms. Mumma stated that the City proposes amending an agreement related to the Tartan West Development. Ms. Mumma reviewed the background of the creation of the TIF and the categorization of projects into categories A. B and C. Category A improvements were estimated to cost $5.5 million at the time the existing agreement was executed. Through December 31, 2016, the cost of those improvements was $7.9 million, with the Avery Road and Brand Road roundabout remaining to be constructed. Category B improvements were estimated to cost $4.4 million. Through December 31, 2016, the actual costs were $6 million. Additionally, one of the projects identified in Category B, the Hyland Croy Pedestrian Tunnel, was not ultimately completed due to an extraordinarily high cost as a result of a gas line that exists in the area. Category C improvements were estimated to cost nearly $5 million dollars in the agreement. Through December 31, 2016, the actual costs are $6.6 million. The service payments were first to be used to repay the City for the expenditures related to categories A and B. Once the City was reimbursed for those costs, the developer would be reimbursed for category C. The costs in all categories have been higher than estimated, which creates a delay in when the City and, ultimately, the developer can be reimbursed. Revenues from the service payments have not materialized as expected. Due to the downturn in the economy and the delayed construction, the service payments received by the City through 20.,6 total $5.2 million, while it was expected to generate $10.4 million® For these reasons, staff has brought forward for Council's consideration Ordinance No. 25 -17. The modifications to the agreement would provide reimbursement based on the following: 1. First, Dublin will be reimbursed for $5,538,133 of the actual costs of the Public Improvements — Category A; RECORD OF PROCEEDINGS Minutes of Diihlin City C'ntinril Meeting BARRETT BROTHERS - DAYTON, OHIO Held May 8, 2017 Page 5 of 11 2. Second, Dublin will be reimbursed for $4,365,745 of the actual costs of the Public Improvements — Category B; 3. Third, Tartan West will be reimbursed for $4,949,357 of the actual costs of the Public Improvements — Category C; 4. Fourth, Dublin will be reimbursed for the actual costs of the Public Improvements — Category A in excess of the amount in First above, provided that any amount to be paid at this stage which relates to the Avery Road /Brand Road intersection improvements will be capped at $2,235,000; Form 6101 5. Fifth, Dublin will be reimbursed for the actual costs of the Public Improvements — Category B in excess of the amount in Second above; 6. Sixth, Tartan West will be reimbursed for the actual costs of the Public Improvements — Category C in excess of the amount in Third above; 7. Seventh, Dublin will be reimbursed for the actual costs of the Avery Road /Brand Road intersection improvements which exceed $2,235,000; and 8. Eighth, Tartan West will be reimbursed for the interest that has accrued on the actual costs of the Public Improvements — Category C, provided that interest will stop accruing once payments commence under Thirdabove. There was no further discussion. There will be a second reading /public hearing at the May 22 Council meeting. Ordinance 29 -17 Creating a Tax Increment Financing Incentive District; Declaring Improvements to the Parcels within the Incentive District to be a Public Purpose and Exempt from Real Property Taxation; Requiring the Owners of Those Parcels to Make Service Payments in Lieu of Taxes; Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of Those Service Payments; Specifying the Public Infrastructure Improvements that Benefit or Serve Parcels in the Incentive District; and Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center. (Riviera Incentive District) Mr. Lecklider introduced the ordinance. Mr. McDaniel noted that Council conducted a public hearing on the Incentive District at 6:30 p.m. tonight. Council had no additional questions. There will be a second reading /public hearing at the June 26 Council meeting. Mr. Keenan moved to waive the Council Rules of Order in order that Ordinances 30 -171 31 -17 and 32 -17 could be considered together. Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Reiner, yes; Ms. Salay, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes. Ordinance 30 -17 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $1,395,000 for the Purpose of Paying the Costs of Improving the Municipal Sewer System, Ordinance 31 -17 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $ for the Purpose of Paying the Costs of Improving the City's Facilities. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council May 8, 2017 Page 6 of 11 Meeting Form 6101 Ordinance 32 -17 Provoding for the Issuance and Sale of Bonds in the Maximum Principal Amount of $27,375,000 for the Purpose of Paying the Costs of Improving the City's VeGAcular and Pedestrian Transportation System within and Serving the Bridge Street District. Mr. Lecklider introduced Ordinances 30 -17, 31 -17, and 32 -17. Ms. Mumma reminded Council that she recently provided an overview of the City's debt profile to Council at a Finance Committee of the Whole meeting. She stated that before Council for consideration tonight are the following: • Ordinance No. 30 -17, which would provide funding of up to $1,395,000 for the purpose of improving the sewer system through sewer lining and manhole rehabilitation as well as extending sewer lines to unserved areas, the Deer Run Sanitary Sewer Upsizing Project, and sewer extensions to Area 11A, 116 and 13. Repayment of this debt will be from Sewer Fund revenues. • Ordinance No. 31 -17, which would provide funding of up to $6,800,000 for the purpose of improving the City's facilities -- specifically, the Service Center expansion and renovation and the renovation of the 5800 Building. The construction of two salt barns will be added to the items listed for the second reading of the ordinance, but this does not change the dollar amount. Repayment of this debt will be from income tax revenues. • Ordinance No. 32 -17, which will provide funding of up to $27,375,000 for improving the City's vehicular and pedestrian transportation system. The two specific projects that are expected to be funded through these bonds are the North High Street widening and construction of the Scioto River Pedestrian Bridge. Repayment of this debt is expected from income tax revenues as well as service payments received in the various Bridge Street District TIFs. Ms. Mumma stated that she will not be in attendance at the May 22 Council meeting. If Council has any follow -up questions, she can provide whatever information is needed. She added that Brian Cooper and Jim Hargrove of Umbaugh and Associates, together with Chris Franzmann of Squire, Patton, Boggs are present to respond to any questions. Ms. Amorose Groomes thanked Ms. Mumma for the information she provided to her regarding the history of bond sales back to 1974. She hopes this is the beginning of a discussion that will be continued into the future. She referenced a list that she prepared to categorize the bonds using a color key: ■ Blue = Water and sewer issues; ■ Orange = Transportation, Roadway construction H Red = Services and Safety issues; ■ Green = Parks and Recreation items; ■ Gray v Bridge Street related; and White = Economic Development related. She stated that it was interesting to review because, prior to the bond ordinances being considered tonight, the following amounts have been issued: • for Parks and Recreation bond issuances, the City has issued $25,382,000, which would be for the North Pool, the South Pool, the Recreation Center, etc. • for Services and Safety, the City has issued $22,500,000 in bonds, largely related to updates to the Service Center, Communications Center, public safety and items of that nature. • Water and sewer bond issues totaled approximately $46,500,000. • Transportation, which includes the construction of some bridges and Emerald Parkway as well as other key elements, amounted to nearly $90,000,000. • The Economic: Development piece totaled approximately $1,500,000. Based on her review, the Bridge Street portion of the bonds, not including what is being considered tonight totals $83 million, representing about 31% of all the bonds that the City has issued throughout its history. The City has fulfilled the commitment on approximately $60 million in bonds issued. After the passage of the proposed legislation on tonight's agenda, the Bridge Street District portion of bonds will increase significantly to over $110,500,000. She is aware that tonight's consideration is only regarding the sale of bonds, and she acknowledged that the City has already agreed to fund the projects — this is simply a means to pay for them. However, she believes it is important RECORD OF PROCEEDINGS Minutes of Dublin C1v Ca il BARRETT BROTHERS - DAYTON, OHIO Held_ May 8, 2017 Page 7 of 1: to make sure that everyone understands that at this point, the Bridge c comprises approximately 45.25 ® /0 of the City's outstanding debt. The BI I uy� District: consists of six percent of the land in the City and construction has not begun in about half of the District. Therefore, over 45% of the City's debt that has ever been issued or that is outstanding is related to about three percent of the City's land mass. She felt it was important to illustrate that and she would like to continue discussions in the future. She wants to make sure that the spending is representative of the entire community's needs. She is concerned that a great deal of equity has been invested in a very small space. She acknowledged that she understands that this bond issuance simply pays for what the City has already agreed to fund. Meeting Form 6101 Mr. McDaniel expressed appreciation for the perspective and analysis. As dialogue continues, he would like to keep in mind that this is a snapshot in time. He cited Frantz Road, the Recreation Center, Emerald Parkway and deep tunnel sewer debt as examples of times when debt for a particular project was significant compared to other areas of the City. Ms. Amorose Groomes agreed. She has not had the opportunity to have a discussion with her Council colleagues about the return on investment, measurables and expenditures in this small portion of the City. She agrees with Mr. McDaniel's example of the deep tunnel sewer as a large expenditure that benefited the community as a whole. Mr. Keenan clarified that a large part of Bridge Street District could be considered in the categories of economic development, transportation and other areas. Mr. McDaniel agreed, noting that would be part of this ongoing discussion. Ms. Alutto added that this is why having the discussion with each other is important. Ms. Amorose Groomes noted that her goal is to have more dialogue and discussion. Mr. McDaniel stated that this would be an appropriate topic for a future Finance Committee meeting. Mr. Lec:klider noted that these are interesting comments and perspectives. There are many ways that this information could be analyzed. Many of the bonds were issued 25- 30 years ago, so factoring inflation into the cost is another consideration. He, too, is supportive of having more conversation on these matters. It appears that a number of these existing bonds, in the range of $30 -40 million, will mature over the next three to five years. Ms. Mumma stated that is correct. Vice Mayor Reiner stated that he believes Council was well aware of the anticipated expense of the Bridge Street project. He agreed with Mr. McDaniel that the City has many examples of large, expensive projects done over the years that benefitted the entire community. When focusing on a small space such as Bridge Street District, this really relates to having a walkable City and rebuilding an entire center of the City. He believes that the transformation of this land over the past five years from a driving range, shopping center and outdated intersection to an area that will be used by senior citizens, young professionals and bring new economic opportunities is amazing. This will be a monumental improvement to everyone's quality of life. He appreciates the analysis, but believes the Bridge Street District investment was the right move. Mayor Peterson agreed that this is an important conversation. He noted that Ms. Amorose Groomes' analysis will be shared with all Council Members. There will be a second reading /public hearing of Ordinances 30 -17, 31-17 and 32 -17 at the May 22 Council meeting. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dubl Council May 8, 2017 Page 8 of 11 Meeting Form 6101 INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 38 -17 Establishing the Citizens Advisory Committee, Which Shall Provide a Recommendation for a Transitional Design Element at the New DubFn Branch of the Columbus Metropolitan Library. Mr. I-ecklider introduced the resolution. Mr. McDaniel stated that at the April 24, 2017 meeting, Dublin City Council approved the Basic Plan for the proposed Dublin branch of the Columbus Metropolitan Library (CML) with the following condition: "The applicant and the City engage in a collaborative, committee -based process to define a transitional design element that is integrated within the Library's public space, which will be reviewed and approved by City Council with the Site Plan Review application." This condition was a result of various discussions that occurred during the design review process that suggested this project include a transitional element to be incorporated into the civic and /or plaza space to the south of the new library building. The CML and the City desire that an Advisory Committee of civic leaders be established to assist with and help inform the final recommended transitional element for this project. The Advisory Committee will need to work in an expeditious fashion in order to ensure that the recommended transitional element is concurrently reviewed and approvo -d by Council with the final approvals for the overall library and garage projects. The community -based committee will be limited to five persons, who would join with two CML representatives (CF Patrick Losinski and Alison Circle, Chief Customer Experience Officer) in undertaking this task. These five proposed appointees are Dublin individuals with backgrounds in /representatives of public art (Dublin Arts Council), Dublin Historical Society, Historic District Business Association, Architectural Review Board, and Planning and Zoning Commission. The library design team (NBBJ) will lead the design and planning effort, with support from City staff. Based upon these considerations, the preliminarily identified committee members are: • Chair of the Planning and Zoning Commission • Chair of the Architectural Review Board • Dublin Historical Society President Historic District Business Association President • Dublin Arts Council Executive Director NBBJ will serve as the lead design team and facilitator for this project. NBBJ will consult with Moody-Nolan to ensure integration with the parking garage design, as well as MC«6< to ensure the elements) relates appropriately to the planning and design of the adjacent City streetscape and public realm. Vote on the Resolution: Mr. Keenan, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes. Mayor Peterson moved to appoint the following individuals to this Committee° David Guion, Executive Director of the Dublin Arts Council; Victoria Newell, Chair of the Planning and Zoning Commission; David Rinaldi, Chair of the Architectural Review Board; Tom Holton, President of the Dublin Historical Society; and Rick Gerber, President of the Historic District Business Association. Ms. Alui±o seconded the motion. Vote on the motion: Mr. Keenan, yes; Dice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Salay, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes. Mayor Peterson moved to waive the Rules of order and consider Resolutions 39 -17 and 40 -17 together. Mr. Keenan seconded the motion. RECORD OF PROCEEDINGS Minutes of Duba�City Council BARRETT BROTHERS - DAYTON, OHIO Held May 8, 2017 Page 9 of 11 Meeting Form 6101 Vote on the Motion: Mayor Peterson, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms. Am ®rose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; and Mr. Keenan, yes. Resolution 39 -17 Adopting a Statement of Services for a Proposed Annexation of 2.9 Acres, More or Less, from Washington Township, Franklin County to the City of Dublin. (Aaron L. Underhill, Esq. and /or David Hodge, Esq., Underhill & Hodge LLC, Agent for Petitioners Walter L. Shier, Mary Ann Sorden, Robert E. Shier and Mark A. Shier) Resolution 40 -17 Adopting a Statement Regarding Possible Incompatible Land Uses and Zoning Buffer For a Proposed Annexation of 2.9 Acres, More or Less, from Washington Township, Franklin County to 0e City Of Dublin, Ohio as Required by Section 709.023(C) of the Ohio Revised Code, Mr. Lecklider introduced the Resolutions. Ms. Readier stated that on April 26, 2017, Aaron Underhill and David Hodge, Attorney /Agent for Petitioners, filed an annexation petition with the Franklin County Commissioners. The petition is for 2.9 acres, more or less. This property is part of a larger residential development currently being planned by Kaufman Development. The development proposal has been viewed informally twice by Planning and Zoning Commission and was viewed favorably. The petition was filed as an Expedited Type II annexation petition. Under this process the City must first, within 20 days after the petition is filed, adopt an ordinance or resolution relating to municipal services. Then, the City must adopt an ordinance or resolution relating to land uses and zoning buffers, if the territory proposed to be annexed is currently subject to either county or township zoning. The Franklin County Commissioners will grant the proposed annexation, without; a hearing, if neither the municipality nor the township object to the annexation by ordinance or resolution within 25 days of the petition being filed. If neither the municipality nor the township object, the Commissioners mast; grant the proposed annexation without hearing, if certain criteria in R.C. 709.023 have been established. Staff recommends approval of Resolutions 39 -17 and 40 -17. Vote on Resolutions 39 -17 and 40 -17: Ms. Salay, yes; Mayor Peterson, yes; Ms. Amoro,Se Groomes, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mr. Keenan, yes; Bice Mayor Reiner, yes. OTHER Request for Waivers related to Tantrum Theater — Ohio University Ms. Crandall stated that Tantrum Theater is set to begin their second season in Abbey Theater. Similar to last year, they are requesting two waivers -- one relating to the serving of alcohol and the second related to the extension of Dublin Community Recreation Center (DCRC) rental hours to accommodate evening rehearsals and performances. The first waiver would allow for alcohol to be served in the theater lobby, the lobby area adjacent to the theater and in the second floor open area following the opening night performance of each of the three shows. The second waiver request is for Ohio University to rent the Abbey Theater up to midnight, seven days /week, as needed and communicated with City staff in order to accommodate rehearsal and performance times. Rachel Cornish, Director of External Relations for OU's College of Fine Arts briefed Council on the three different shows in the upcoming Tantrum Theater season. There are 130 members in their company this season and they operate with a budget of about $1.3 million. RECORD OF PROCEEDINGS Minutes of Duhlin City Council cil Meeting BARRET"T BROTHERS - DAYTON, OHIO Held May 8, 2017 Page 10 of 11 Form 6101 In response to Mayor Peterson regarding the dates for upcoming performances, Ms. Cornish stated that Midsummer Nights Dream begins May 31. The final performance of the season will be mid - August. Vice Mayor Reiner stated that last year's performances were extraordinary. He asked Ms. Cornish to expand on how this wonderful program came to Dublin. Ms. Cornish stated that Tantrum Theater is the professional theater company of Ohio University. The goal of the theater company is to provide professional development and relationships for the students, and in doing so, they bring great art into a community. For many years, Ohio University worked with a theater in Cape Cod on the east coast. When the Dublin campus opened for Ohio University, it was determined that Dublin would be a prime candidate for an arts organization of this size. In response to Ms. Alutto regarding the efforts to create a boundary for the area where the alcohol will be served, Ms. Cornish stated that what they did worked well last year and they have the same plan for this year. In response to Ms. Salay, Ms. Crandall confirmed that everything related to the waivers did work well last year. In response to Ms. Amorose Groomes question regarding the first series of shows taking place during the Tournament events and any parking conflicts anticipated, Mr. McDaniel stated that the timing of Tantrum Theater's event and the Tournament parking and shuttling should not cause a conflict. Ms. Amorose Groomes stated that Friday could be the only date that is problematic due to people leaving the course late and it being Tantrum Theater's grand opening event. Ms. Cornish stated that they did not experience any problems last year. Mr. Lecklider inquired about the performance dates for Midsummer Nights Dream. Ms. Cornish stated that this show runs from May 30 through mid -June. Mayor Peterson moved to grant the two requested waivers to the Tantrum Theater. Ms. Alutto seconded the motion. Vote on the motion: Ms. Amorose Groomes, yes; Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes. STAFF COMMENTS Mr. McDaniel: I. Commented that the two co- founders of the Dublin Singers were in Council Chambers as it was being discussed earlier. Mr. Foegler and Ms. Clarke were instrumental in the creation of that group. 2. Suggested to Council that the work session scheduled for Monday, May 15 be cancelled. He would prefer to have more engagement with property owners and follow up research completed prior to the work session. It was the consensus of Council to cancel the June 15 work session as requested. COMMITTEE REPORTS Administrative Committee: Mr. Keenan, Chair: 1. Noted that staff is working on compensation comparables so that Council can complete the performance review process for the Clerk and City Manager. 2. Asked that the Clerk commence with the recruitment process to fill the ARB vacancy. He requested that in the call for applicants, the criteria for ARB members be included. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting May 8, 2017 Page 11 of 11 Dublin Arts Council: Vice Mayor Reiner, Council representative thanked everyone for supporting the Garden Party. He mentioned that a genius quality artist, Ikuzo Fujiwara, is in Dublin and his exhibits runs until June 5. ROUNDTABLE Form 6101 Ms. Amorose Groomes noted: • She met with the Glacier Ridge Leadership Council on April 25, and added this is a great group of students; • She attended the opening reception for the Dublin Arts Council exhibit and commented that it was outstanding; • Met with representatives from Sienna Innovation Labs. She shared that it was fascinating to see all of what is offered to our area businesses in terms of disaster recovery. • Unfortunately, the Arbor Day celebration at Post Preserve was rained out; • The Citizen Police Academy dinner was well attended and it was very appropriate that it was scheduled around the time of Police Week; • The DAC Garden Party was a wonderful event; • The Community Service Day was well attended, with over 300 residents participating and excited to help their neighbors. Ms. Alutto: • Echoed the comments about the many wonderful events taking place in the city. • Expressed gratitude for Dublin's Bicycle Ambassadors and advocates, Warren and Bea Fishman and their willingness to help others. Mr. Lecklider announced his intention to run for re- election this fall. He has been serving his community for a number of years — first as a trustee of the Wyndham Village Homeowners Association, then as a member of the Board of Zoning Appeals, the Planning and Zoning Commission and now City Council. The satisfaction he has experienced in serving his community has far outweighed any sacrifice. He is proud of the City's accomplishments, including projects such as the Bridge Street District, the West Innovation District and expansion of the Ohio University campus and the Smart Mobility Corridor. He looks forward to Dublin's bright future! Vice Mayor Reiner stated that Mr. Hidaka attended the opening reception of the art exhibit, and donated sushi to be served to those who attended the exhibit. Mr. Hidaka and his wife are always supportive and we are proud to have them in this community. Mayor Peterson read into the recor a portion of a very nice letter recently received from Mayor Tomoyuki Otsuka of Mashik , Japan. He acknowledged the positive ongoing g g relationship that Mashiko enjoys ith the City of Dublin, and thanked the City for hosting the Vvironmental artist.1kuzo ujiwara in Dublin. Mayor Otsuka is looking forward to the isit from Dublin e, than e students this summer. Thkoeeting wJs,6djourr*d 4t 8:18 p.m. yor — Pr iding Offer Clerk of Council