HomeMy WebLinkAbout09/16/2002
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RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
Helrl September 16,2002 19
Mayor McCash called the Dublin City Council meeting of September 16,2002 to order at 7:00
p.m.
Mr. Kranstuber led the Pledge of Allegiance.
r--. Roll Call
i Council members present were: Mayor McCash, Ms. Chinnici-Zuercher, Mr. Lecklider, Ms.
i
,
Salay, Mr. Reiner, Mrs. Boring, and Mr. Kranstuber.
Staff members present were: Ms. Brautigaum, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Mr.
McDaniel, Ms. Hoyle, Mr. Harding, Ms. Puskarcik, Ms. Clarke, Ms. Crandall, Mr.
Hammersmith, Mr. Sova and Mr. Husenitza.
Approval of Minutes of September 3. 2002 Reeular Meetine
Ms. Salay moved a correction to her comment on page 6, last paragraph prior to Mr. Smith's
comments, where it should state, "Ms. Salay added that if the speed hump is functioning as a
raised crosswalk, it needs to be striped in order to be more visible."
Mrs. Boring seconded the motion.
Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Reiner, abstain; Mrs. Boring, yes; Mr.
Kranstuber, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes.
Mr. Kranstuber moved approval of the minutes as corrected.
Ms. Salay seconded the motion.
Vote on the motion: Mr. Reiner, abstain; Mrs. Boring, yes; Mr. Kranstuber, yes; Ms. Salay,
yes; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes.
Correspondence
The Clerk reported that no correspondence requiring Council action had been received.
--
Proclamations/Special Recoenition
Mayor McCash read a proclamation regarding Kids Voting USA and presented it to Betsy
Becker, Program Director of Kids Voting USA, Central Region. Accompanying Ms. Becker
were Debbie Cope, staff member, and Whitney Cope, Mike and Casey Becker, students from
Dublin Coffman and Dublin Scioto High Schools.
Ms. Becker made brief comments in regard to the program, acknowledging all ofthe local
support they have received. This fall they hope to have the Dublin City School students take
information home to register their parents to vote, thereby increasing voter participation for
parents throughout the community.
Ms. Puskarcik announced that the Community Relations Division has recently been notified of
several awards, including the IABC Bronze Quill Award of Excellence for the Irish Festival
logo identity program and the American Marketing Association Award of Distinction for the
same campaign. From the CitylCounty Communications/Marketing Association (3CMA) they
received the Best Technology Services, Internet award for the Irish Festival web site; the Best
Communications Crisis Plan for the City Council Communications Plan; the Best
Publication/Other for the Dublin Irish Festival map and informational brochure; and Award of
Excellence - Best Internal Newsletter for Mulligan Stew. They have partnered with Kelley
Communications - a Dublin-based graphics communications firm for the Irish Festival
campaign. It has been a team effort which has resulted in achievement of these awards. She
noted that the City tied with San Diego in the number of awards from 3CMA.
r--'" Citizen Comments
Larry Peck. Deputy Director of Metro Parks noted that back in 1997, the City of Dublin,
Jerome Township, Union County and Metro Parks partnered on the creation of the new
Glacier Ridge Metro Park. It was envisioned at the time to include about 860 acres with an
opening date of2006-2007. But they are ahead of schedule, as the park will be dedicated on
Sunday, September 22. Substantial components of the northern portion of the park are
completed. In the southern part of the park, they envision a wetland complex being restored,
and bids will be opened Thursday for this item. The southern part of the multi-use trail will be
included in this portion. A wind solar energy center will be housed in the northern part of the
park. This park is truly a partnership, and Metro Parks is thankful to the City for their
accelerated financial participation. They have also received a grant from Honda for $500,000
for the wetland education site. Several representatives of Dublin, including Fred Hahn and Pat
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RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
Held September 16, 2002 Page 2 19
Enright, have served on the advisory group for the master planning. He invited Council to
attend the grand opening of the Glacier Ridge Metro Park on Sunday afternoon.
Mr. Kranstuber asked about the projected acreage at this point.
Mr. Peck responded that, currently, they have 985 acres under contract. They are negotiating
for an additional 100 acres, and have received a Clean Ohio conservation grant for some of the
- purchases. The park is estimated to be 1, 100 acres in total. They are also working with
developers on a trail system to connect the park to Dublin.
Wallace Maurer, 7451 Dublin Road noted that he does make a separation between the
character of the Interim Manager and the new City Manager and the bad ideas they have
"wandered" into. The central issue is secrecy in government. Judge Damon Keith recently
said, "Democracies die behind closed doors ... a government operating in the shadow of
secrecy stands completely opposite to the society envisioned by the framers of the
Constitution." Ms. Grigsby, Interim City Manager, cited as public reasons for the firing ofthe
City Engineer that it was in the best interests of the City. He stopped this argument by
questioning which of his personal best interests were served by the firing. Another reason
cited was a conflict in management style and philosophy. But in a healthy, informed
democratic system, there is no better issue to bring to the surface. As he indicated previously,
there are four clauses in the Revised Charter relevant to this situation. Two clauses indicate
that the Directors could be hired and fired at the pleasure of the City Manager. But there are
two additional clauses which apply - Section 5.04(g) requiring the Manager to submit to
Council and make available to the public complete records of the finances and administrative
activities of the City; and Section 5.04(h) requiring the Manager to make such other reports as
Council may require concerning the operations of City departments, divisions, offices, boards,
commissions, bureaus, and agencies. He asked Ms. Grigsby if she made a complete report of
the administrative activities of the City in regard to the firing of the City Engineer.
Mayor McCash stated that this issue has already been decided.
- Ms. Grigsby stated that there was no formal report submitted to City Council.
Mr. Maurer asked if Council Members required a report from the Interim Manager.
Mayor McCash stated that the Interim Manager reported to Council on the action she took in
this regard. This was all that Council required. This was a personnel matter handled by the
Interim City Manager. Council has control over no other employees other than the City
Manager and the Clerk of Council. Council does not hire or fire anyone other than the City
Manager and the Clerk of Council. This seems to be an exercise in arguing over the
philosophy of the Charter.
Mr. Maurer stated that there was not due process in this case. He has not discussed the
matter with Mr. Kindra. This is a philosophical and moral issue - the issue is one of
secrecy.
Mrs. Boring asked Mr. Harding to respond.
Mr. Harding stated that all records the City may have regarding this matter are a public
record. Upon request for these documents, the City will provide them for inspection
within a reasonable period oftime.
Mr. Smith stated that he has no comment.
Mayor McCash suggested that Mr. Maurer contact Mr. Harding to obtain copies ofthe
records.
Lel!islation
1. Second reading/public hearing of Ordinance 121-02
Accepting the Lowest and Best Bid for the Balgriffin and Sandy Comers Park
-. Development Project, and Declaring an Emergency.
Ms. Brautigam stated that at the last meeting, a request was made of staff to ensure that the
low bidder was the most responsible bidder. Staff has done investigation and is satisfied that
the contractor will perform adequately. Staff recommends approval by emergency action.
Ms. Salay moved for emergency passage.
Mr. Kranstuber seconded the motion.
Vote on the motion: Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Ms. Chinnici-
Zuercher, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes.
Vote on the Ordinance: Ms. Salay, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor
McCash, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes.
2. Second reading/public hearing of Ordinance 122-02
Designating Financial Institutions as Public Depositories.
"1
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RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO., FORM NO 10146
Held September 16, 2002 Page 3 19
Ms. Brautigam stated that this is a pro forma ordinance and staff recommends passage.
Wallace Maurer. 7451 Dublin Road asked for clarification of the intent of the ordinance.
Ms. Grigsby responded that the Ohio Revised Code requires that public entities select and
r-- identify the depositories where public funds are held, both active and interim funds.
Vote on the Ordinance: Ms. Salay, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring,
yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes.
3. Introduction/First Reading of Ordinance 123-02
Accepting an Annexation of 2.697+1- Acres from Washington Township to the
City of Dublin.
Ms. Salay introduced the ordinance.
Ms. Brautigam stated that staff is recommending adoption at the second reading on
October 7.
There will be a second readinglpublic hearing on October 7.
4. IntroductionlFirst Reading of Ordinance 124-02
Waiving Competitive Bidding for Refuse, Recycling, and Yard Waste Collection
Services, and Authorizing the City Manager to Extend the Existing Agreement
with Modifications for Said Services for a Period of One Year.
Ms. Salay introduced the ordinance.
Mr. McDaniel provided a report to Council. The ordinance waives competitive bidding
- for the purpose of entering into an agreement with Rumpke for an additional one year with
a rate of$10.29 per household per month. This is a favorable rate for Central Ohio, where
current rates average $12.75 per month. The second component of the ordinance provides
a pilot program for automated collection in ajoint partnership with Rumpke and the Solid
Waste Authority of Central Ohio (SW ACO).
Ms. Chinnici-Zuercher stated that on page 4, Section 3, the report indicates that, "lfthe
program proves to be cost effective and acceptable, the City agrees to pursue
implementation of an automated collection program." She assumes this does not
guarantee that the program will be implemented. What are the advantages outside of cost?
Mr. McDaniel stated that the pilot program is designed so the City can learn what the
advantages will be.
Ms. Chinnici-Zuercher asked how the selection of pilot sites will be made.
Mr. McDaniel stated that this has not been determined. Rumpke's only criteria are that
the neighborhoods where the program is piloted are contiguous. This will help to gauge
the efficiencies of collection.
Ms. Chinnici-Zuercher asked ifthere is updated information on the number of Dublin
households recycling.
Mr. McDaniel stated that he does not have this information. He does know that the
diversion rate from the. solid waste stream is exceeding 40 percent.
Mayor McCash stated that the City of Columbus experienced problems with the 50-60
- gallon containers in terms of storage and moving them to the street. He also has concerns
with the size of the collection vehicles and the potential for damage to the street trees.
Mr. McDaniel responded that until the program is run, it is difficult to understand what
issues will arise. He doesn't believe the truck will be any larger than the recycling truck
currently operating in the City. All ofthese factors will be included in the evaluation.
Mrs. Boring asked if there is any possibility of negotiating an extended year contract with
Rumpke.
Mr. McDaniel responded that he would try to extend the contract an additional year, if this
program is successful. The market rates are currently much higher than what Dublin now
pays. The City does not currently pay the retired facility fee for SW ACO, as do other
cities.
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~ DAYTON LEGAL BLANK CO.. FORM NO 10148
Helrl September 16, 2002 Page 4 19
Mrs. Boring suggested a provision that would allow the City to opt out ofthe program if
the City desires to do so. Is the timeframe flexible?
Mr. McDaniel stated that he will look into including such a provision to protect the City.
Ms. Chinnici-Zuercher asked if SW ACO will assist in funding for the pilot program, given
r- the fact that they have an interest in learning about such programs.
Mr. McDaniel stated that negotiations are not final in regard to their contribution. They
will pay for the collection containers, and will provide the truck at no cost to Rumpke or
the City. Therefore, there will be no capital investment on the City's part; grant funding
will likely be obtained by SW ACO for the trucks.
Mr. Reiner asked if the rationale for this is to keep the long-term costs down.
Mr. McDaniel stated that for the short-term, it will keep the expenses down. In the long
run, it provides an opportunity to assess another collection method. There are pilot
programs underway in cities such as Cincinnati - Rumpke is participating in that.
Automated collection is not a new concept; it is fairly common in many other states.
Mr. Lecklider noted that the report indicated some apprehension about the size of the
containers. Are the containers 96 gallons or 60 gallons? It would not be desirable to store
containers outside, but many garages may not accommodate containers of this size.
Mr. McDaniel stated that the possibility is being explored for two containers - one for
refuse at 96 gallons and one for recycling at 60 gallons. The current recycling bins have
not been adequate for many households. There is some concern about the containers
fitting into garages.
Ms. Salay asked if participation in the pilot program would be optional, or if residents in a
,.--. designated area would be required to participate.
Mr. McDaniel stated that he would prefer to require participation, as it would be hard to
gauge the effectiveness ofthe program without 100 percent participation in a
geographically defined area.
Ms. Chinnici-Zuercher commented that the current Rumpke containers are too light, and
on a windy day can end up in the street after emptied. The new containers should be
strong enough to withstand wind.
Mr. McDaniel stated that the containers will be wheeled and will be strong enough to
withstand wind.
Mrs. Boring summarized that there are some reservations expressed by Council about the
pilot program. She added that perhaps senior citizens would have difficulty with a very
large container. The trucks may have difficulty maneuvering on the cuI de sac streets as
well.
There will be a second reading/public hearing on October 7.
5. Introduction/First Reading of Ordinance 125-02
Appropriating a 0.154 Acre, More or Less, Fee Simple Interest and a
Combined 0.018 Acre, More or Less, Temporary Construction Easement,
from Charles F. and Lisa C. Adams, Located West of Wilcox Road, City of
,-"^ Dublin, County of Franklin, State of Ohio, and Declaring an Emergency.
Ms. Salay introduced the ordinance.
Ms. Brautigam stated that this relates to the Heather Bluff property acquisition.
Mr. Smith will address this matter. When this is concluded, the staff report
regarding Heather Bluff Drive will be presented.
Mr. Smith reported that there are two property owners, Mansberry and Adams,
whose properties were needed. Mr. Mansberry has executed a right of entry. Staff
met with Mr. And Mrs. Adams over the weekend and believes it will be resolved.
The appropriation action will provide the City with the right to enter the property,
in case resolution cannot be obtained.
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DAYTON LEGAL BLANK CO., FORM NO 10148
Helil September 16, 2002 Page 5 19
Mayor McCash noted that several residents have signed in to testify on Item #5 on
the agenda - he is not certain if they want to testify on the ordinance or the report
on Heather Bluff.
Ms. Brautigam suggested that Council delay voting on the ordinance until after the
presentation by staff.
/"'"""'"
Report Regarding Meetings with Heather Bluff Drive Residents Relating to
Southwest Area Traffic Calming Plan - Phase 3.
Mr. Ciarochi stated that per Council's direction on September 3, staff met with the
residents of Heather Bluff Drive at the Givens residence. He reported that the
following information was provided to the residents:
. The Heather Glen connection to Wilcox is not a matter of an engineering
standard on a certain project; it is part of a City comprehensive plan
adopted in 1997 and in the traffic calming plan of 1999.
. Staff provided the history of the Southwest Traffic Calming Task Force and
the efforts to garner consensus of the overall area, and not just specific
neighborhoods.
. Staff outlined timing concerns, noting that a construction contract has been
entered into by the City.
. Council provided direction to explore Alternate 2 for items which could be
added to make the project more acceptable to the neighborhood.
. After lengthy discussion, the residents expressed support for the following:
Plan A - including everything according to the design except the
connection of Heather Bluff Drive to Wilcox. They recognize it would
require Council action to amend or to justify deviating from the adopted
plans. In the event Plan A is not possible, Plan B would be to use the
....- existing design connection - including a three-way stop at the intersection,
speed humps or elevated crosswalks strategically located to allow for
logical vehicular transitions, or an elevated speed table in the entire
intersection; more mature landscaping, specifically at the entry feature at
Wilcox and Woerner-Temple; directional signage as noted in the 8/22/02
letter; and future consideration to an entry feature with mature landscaping
on the north side ofNorn and Woerner-Temple.
Mr. Ciarochi noted for Council that:
. Per Council's request, the preliminary traffic report and traffic counts from
the spring have been included in the packet.
. Information has been provided to show the trees and the size caliper of
those to be eliminated as part of this project.
. Staff does not recommend Plan A. Staff is confident that they could work
with the residents to accommodate Plan B in a timely fashion without
impeding the project. The project completion date for the contractor is
mid-November.
. He pointed out that on Friday, after the packet was sent out, he received a
letter from an attorney representing Rockford Homes. Mr. Cline's letter
disputes the verbal representation given to residents that they paid a
premium for lots on a no-outlet street.
. Late today, staff received communication from Heather Bluff residents
ro-. endorsing the project per the design, but adding an element that would not
connect Heather Bluff Drive with Wilcox. Signatures have been provided
from area residents who are not opposed to this plan.
. From a staff perspective, they believe they can work with the
neighborhood. Consideration should be given to: (1) speed humps similar
to the Monterey Drive area, possibly mid-block on Heather Bluff and mid-
block south on Wilcox; and (2) maintaining the elevated crosswalk on the
north side of Wilcox. He noted that if the transitions are separated for
vehicles, there is no issue with a three way stop. Staff also supports, with
Council's concurrence, more mature landscaping and the directional
signage. In terms of the entry feature at Norn and Woerner-Temple, this
would require Council action for an addition to the plan in year five.
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
Held September 16,2002 Page 6 19
Mrs. Boring moved for a short recess to allow Council to review the
documents distributed tonight.
The motion died for lack of a second.
Mayor McCash invited public testimony.
r--
Seno Ramaswamy, 6040 Heather Bluff Drive stated that the neighborhood's
concern from the beginning has been with a continuous turn into their street.
This will create an unsafe condition for the residents and the children on the
street. In July of 1999, when the Plan was adopted, they had already purchased
their lots from Rockford Homes. However, no attempt was made to include
them in the Task Force. They had no input into the process, and issues which
they relayed to the Task Force were not addressed. The traffic study data from
the City indicates that the traffic counts on Wilcox have been reduced to
negligible numbers. The traffic is already calmed. The residents in the area
agree with their proposed changes. They are not in support of any plan that
will increase traffic on Wilcox; they are instead looking for a win/win solution.
They were told the jog of the chicane on Wilcox was to prevent drivers from
seeing a straight vista. This is not a logical argument. The engineering
consultants indicate there are no engineering standards driving this plan.
The criteria for the success of the traffic calming plan has changed since the
Plan was adopted, so it is reasonable to have a mid-course evaluation. They
learned that there are limiting factors: the City has contractual and financial
constraints working against the neighborhood's wishes. Working within the
confines ofthe plan, they have brainstormed on a probable alternative: to
implement the plan in its entirety; dead-end their street into the continuous turn
- with a medianlbarrier/island; and include signage and appropriate landscaping.
This alternative will not affect Wilcox, but will meet the needs ofthe
neighborhood. He requested Council's support in implementing this as a
viable alternative. Council must represent the residents in this - the task force
is viewed as some type of machine, and 8 neighbors cannot effectively
negotiate with them.
Dona Givens, 6057 Heather Bluff Drive distributed pictures to Council
showing the street as it currently exists; the trees which will be cut down if the
road is put through; and a visual of dead-ending the street with a hammerhead
design as the residents have requested. She asked Council about the caliper
inches of trees which will be removed. Will this caliper number be replaced?
How is the tree preservation ordinance being followed in relation to this
proj ect?
Mr. Ciarochi stated that the caliper oftrees is illustrated on the construction
drawing in the Council report. There are several 24-inch caliper trees, quite a
few 8-inch pine trees, and two I5-inch trees near the intersection. With regard
to the tree replacement, it is not included in the budget for Phase 3 of the traffic
calming plan.
,..-.. Mr. Kranstuber asked if the tree preservation ordinance applies to City
projects.
Ms. Clarke responded that, as written, it applies to the City, to utilities, to
residents and to developers.
Mr. Kranstuber stated that he had believed that the City would be exempt from
the tree preservation ordinance for road projects.
Ms. Givens asked if follow-up can Be done on this matter. lfnot in Phase 3,
when could it be addressed?
Mayor McCash stated that as part of the overall landscaping in all of the
phases, tree replacement is being done.
Ms. Salay added that this could easily be calculated.
Ms. Givens asked what isthe engineering standard for a continuous turn on a
residential street with houses on both sides. At the north end of Wilcox where
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DAYTON LEGAL BLANK CO., FORM NO. 10148
HeIrI September 16, 2002 Page 7 19
there is a continuous turn, the purpose is to route through business traffic. The
question remains about the purpose of a continuous turn into a residential
street.
Will Givens. 6057 Heather Bluff Drive echoed comments made by Mr.
r-- Ramaswamy about the history of the plan and the lack of interaction with the
residents who had purchased lots on Heather Bluff. Their concernslproposals
for modification were never addressed at the Task Force. He had asked to be a
part of the Task Force, but was turned down. The decision making power for
the southwest rests in just a few hands, and there are no checks or balances.
For future projects, they recommend that they be phased, with a provision for
ongoing review. They suggest a holistic review, as the dynamics can change.
Plans must be flexible and accommodate changes. Traffic in the residential
streets has been calmed dramatically, as shown in the traffic counts. A
justification for the continuous right turn from Wilcox onto Heather Bluff was
for traffic calming and to prevent a line of sight on Wilcox. Traffic has already
been calmed along Wilcox; secondly, it is nearly impossible to drive along
Woerner-Temple from either direction and view a straight vista up Wilcox
until a motorist is nearly past it. This is not a justification. Continuing the
project is a waste of taxpayer money. However, if Council feels the project
must proceed, the residents of Heather Bluff request that the only alternative is
to proceed with the plan with one modification: to dead-end their street at the
continuous turn with curbing and associated landscaping and signage. The
handout illustrates how this can be done. This alteration does not change
traffic dynamics on Wilcox and will meet their needs. He asked that Council
listen to and implement their suggestions. If what the residents has suggested
--- is still not acceptable, the only alternative somewhat agreeable to the residents
is to proceed with the plan as is, with the addition of a three-way stop at
Heather Bluff Drive and Wilcox, with a speed table and raised crosswalk
further down on Heather Bluff Drive, and with clear directional signals at or
before the intersection. They also hope that the neighborhood entry features at
Wilcox and W oerner- Temple are substantial to identify this as a residential
area, and that in the future, Council consider a neighborhood entry feature at
Norn and Woerner-Temple Road.
Mayor McCash asked for clarification of his attempt to join the Task Force -
was this prior to the public hearings?
Mr. Givens responded that it was made clear to him that he could not join the
Task Force when he met with them in late 1999. He is not certain of the dates
of the public hearings.
Mr. Kranstuber dissented with Mr. Givens regarding the closed group - it was
a large, broad-based citizens group - six citizens plus three Council members.
There was a lot of dialogue, and many residents attended the meetings and
provided input.
Mr. Givens responded that they did not live in Dublin at the time and were not
invited to be part of it.
~ Craig Redinger. Heather Glen representative to the Southwest Traffic Task
Force stated that he had presented Council with over 600 letters in support of
the Plan back in 1999. A number of plans were studied at that time, including
the closure of Wilcox. The Heather Bluff future residents were considered in
the development of the plan. He emphasized that the group worked very hard
over a number of months and sought public input via a survey mailed to all
residents. The survey demonstrated 87 percent in support of the plan. The
final plan does include many items requested by Heather Bluff Drive - a raised
crosswalk west of Wilcox and east ofNorn. As a member of the Task Force,
he does not support adding another speed hump - speed humps identify that
there is an existing speeding problem. If there is a speeding problem here, it
can be considered under the traffic calming policy adopted by the City.
Neighborhood entry features were considered and added to indicate to those
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RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO., FORM NO 10148
Helrl September 16, 2002 Page 8 19
entering from Wilcox that this is a neighborhood. Some of the residents who
have signed the petition submitted tonight have indicated that they support the
previous plan. lfnecessary, the Task Force can reconvene to consider the plan
again. Reducing traffic and calming traffic are separate issues. They have
r-- heard no complaints regarding implementation of the first phase from the
Heather Glen area. The plan was to be implemented over a number of years
for budgetary reasons.
Mrs. Boring stated that this is a "plan." If Council decides not to connect
Heather Bluff at this time, it could be reconsidered at a later date. She does not
believe it would negatively impact the entire plan. She is concerned with the
large trees which will be impacted.
Discussion followed about the many compromises made in the process of
deriving the plan.
Ms. Salay emphasized that the entire southwest community is pleased with the
outcome. Part of the plan was to provide multiple entrances into the
neighborhoods to reduce the impact on specific streets and to eliminate cut-
through traffic from the businesses in the area. The timing of the entire process
was unfortunate for the Heather Bluff residents, as they did not actually own
their properties at the time the Task Force was working on these issues.
Mr. Kranstuber emphasized that this is really a process issue. He cannot recall
another case where a bid was approved and consideration was then given to
changing the plan. Procedurally, this is very late in the process.
-
Brad Haggis, 5907 Heather Glen Court stated that his was one of the original
homes purchased that backs onto Wilcox Road. He visited the Planning
division at the time he was purchasing his lot and learned about the vacation of
Wilcox Road that was anticipated. The traffic has slowed, but drivers still race
down the roadway. He paid a premium for his lot because of the road vacation
that was to take place. However, that did not happen. He understands the
concerns of the Heather Bluff residents. But he compromised over the years
on the plan which leaves the road behind his house. It seems the same issues
are considered time and time again.
Discussion continued.
Ms. Salay stated that in thenext phase, the ditches are to be filled in along
Wilcox Road and the road will be curved. She does not believe that this plan
will increase traffic on Heather Bluff Drive, or she would not support the plan.
The Task Force made a decision that traffic should be put in the front of the
houses, as opposed to along the back yards where families gather.
Ms. Chinnici-Zuercher stated that she also visited the site and shares Mrs.
Boring's opinion about the lack of need for this connection. Norn Street
"......., already provides entry to the neighborhood, so this entry from Wilcox is not
needed.
Ms. Salay stated that multiple entrances reduce the impact on anyone
entryway. Traffic engineers reviewed this plan and determined it made sense
from an engineering standpoint.
Mr. Kranstuber stated that in the process, a number of mid-course corrections
were made. A resident should be able to rely upon decisions made and not
have to continually come back to hear the issue revisited. Norn Street was an
area where there was concern that it could become a crossover. For this
reason, multiple entrances were recommended.
I
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RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO., FORM NO 10148
Held September 16, 2002 Page 9 19
Mrs. Boring stated that she believes that the viewpoints of the Heather Bluff
residents should also be considered, even though they came into the process at
a late date.
Mr. Kranstuber stated that a contract has been executed for the project, and
...-- there is an issue of due process.
Discussion continued.
Mayor McCash stated that all of these issues were discussed at the time of the
Task Force meetings. He agreed that the goal was to provide multiple
entrances to neighborhoods, eliminate cut-through traffic, and not to increase
traffic on Norn Street. Whether a cuI de sac or a curve is installed, trees will
need to be removed for the project. Overall, it is an issue of balancing interests
- everyone made compromises. He has not heard any new testimony which
persuades him to change his support for what was previously approved. The
bid has already been awarded, and changing the road design and layout at this
time is not something he supports.
Mr. Lecklider asked why staff believes that a three-way stop and an elevated
speed table are incompatible at this intersection.
Mr. Ciarochi responded that staff views this combination as "overkill" - that
there is not enough transition space to accommodate these.
Mr. Lecklider asked how staffwould view having an elevated speed table at
this intersection with the already planned stop sign on southbound Wilcox
Road.
~ Mr. Ciarochi stated that this would be a preferred option.
Mr. Lecklider noted that he is not a big proponent of speed humps - whether
set back from the intersection or not. He would favor a compromise of a raised
or elevated speed table at the intersection with the planned stop sign on
southbound Wilcox.
Mayor McCash stated that this could be done with a change order to the
existing contract.
Mr. Lecklider moved to treat Ordinance 125-02 as an emergency and to
dispense with the public hearing.
Ms. Salay seconded the motion.
Vote on the motion: Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor
McCash, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr.
Kranstuber, yes.
V ote on the Ordinance: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr.
Lecklider, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash,
yes; Ms. Salay, yes.
Mr. Lecklider moved that staff explore the feasibility of a change order to
construct this phase such that the stop sign on southbound Wilcox Road is
- maintained and an elevated speed table is included within the intersection.
Ms. Salay seconded the motion.
Vote on the motion: Mrs. Boring, no; Mayor McCash, yes; Ms. Chinnici-
Zuercher, no; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Mr.
Lecklider, yes.
Ms. Salay stated that she takes exception to Vice Mayor Boring indicating that
other Council Members were taking this issue lightly. Nothing could be
further from the truth - these residents are her neighbors and friends. To say
that anyone is taking this issue lightly or dismissing it because of the sanctity
of the plan is offensive.
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RECORD OF PROCEEDINGS
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DATION LEGAL BLANK CO.. FORM NO 10148
Helrl September 16, 2002 Page 10 19
6. IntroductionlPublic Hearing of Resolution 37-02
Accepting the Amounts and Rates as Determined by the Budget Commission and
Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor.
Mayor McCash introduced the resolution.
Ms. Grigsby stated that the adoption ofthe amounts and rates is required by the Ohio
...-- Revised Code and is part of the City's annual budget process. This document sets the
City's millage that is assessed on the property taxes - both inside millage and outside
millage. The inside millage is the unvoted portion and is limited to 10 mills; the outside
millage are those levies passed by the voters. There was a request from Council in the
past to consider a reduction ofthe inside millage. Council has chosen not to do so because
these monies are dedicated to the parkland acquisition fund for the preservation of open
space. Further, if the City were to reduce or eliminate the inside millage, another entity
within the taxing district could request the inside millage.
Mr. Lecklider stated that Council had discussed the possibility of a public forum to
educate citizens in regard to the collection of the inside millage and why the decision was
made to continue to do so. He asked about the status of this item.
Ms. Grigsby responded that staff has been working on a draft document for presentation.
She is meeting with Community Relations division tomorrow on this matter. Once the
draft is complete, it will be forwarded to the City Manager with a request to Council about
the manner in which Council would like this disseminated to the residents.
Vote on the Resolution: Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes;
Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes.
- Mayor McCash invited Mr. Maurer to testify, as he had signed in for this item.
Wallace Maurer. 7451 Dublin Road asked who serves on the budget
commISSIon.
Ms. Grigsby responded that the county budget commission is comprised of the county
treasurer, the county auditor, and the county prosecuting attorney.
Mr. Maurer noted that his real estate taxes have doubled in recent years.
Ms. Grigsby responded that the majority of property tax increase relates to increased
property value, and to voted increases approved by the voters.
Mr. Maurer asked ifthe information compiled by staff will be forwarded to residents.
Ms. Grigsby responded that the information will be made available to the public in a
format yet to be determined.
7. Introduction/Public Hearing of Resolution 38-02
Consenting to, Approving and Authorizing the Modification of an Existing
Mortgage and the Execution of a Second Mortgage Modification Agreement and
Any Other Necessary and Related Agreements, All in Connection with an
Additional Borrowing by Tartan Golf Company, LLC Relating to The Golf Club
of Dublin.
Mayor McCash introduced the resolution.
Ms. Brautigam noted that this provides further clarification to legislation passed recently
-- relating to modifications of mortgage documents for the golf club.
Wallace Maurer. 7451 Dublin Road asked if this resolution indicates additional money is
necessary for The Golf Club of Dublin than was initially pledged by the City and The
Edwards Company.
Mr. Smith responded that the golf course was not built with City money - it was financed
by Tartan Golf Company. Tartan has a lease for the golf course on the land owned by the
City.
Vote on the Resolution: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms.
Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes.
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RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO.. FORM NO 1Q148
Heln September 16, 2002 Page 11 19
8. Introduction/Public Hearing of Resolution 39-02
Authorizing the City Manager to Submit an Application to the District 3
Integrating Committee ofthe Ohio Public Works Commission and to Enter into
Agreement with the Ohio Public Works Commission for the Purpose of Acquiring
Grant Funds through the State Capital Improvement Program/Local Transportation
r--, Improvement Program for the Aryshire Drive Culvert Replacement Project.
"
Ms. Salay introduced the resolution.
Ms. Brautigam, City Manager reported that this legislation authorizes the City
Manager to enter into a contract upon receipt of the grant funds, if they are
awarded.
Ms. Salay asked about the amount of funding the City is eligible to receive.
Mr. Hammersmith, Interim City Engineer responded that the grant application will
be submitted in two scenarios: one will request a grant in the amount of$378,000
with a total project estimate of$688,000; the second will request a grant in the
amount of $151 ,000 and a 20-year loan at zero percent interest in the amount of
$455,000, with remaining City funds to be allocated of$82,000. Staff believes
that there is a better chance in terms of scoring for obtaining the loan, as few
communities request loans - most request outright grants.
Ms. Chinnici-Zuercher asked for the total estimated cost of the project.
Mr. Hammersmith responded that the number is currently $688,000, which
includes engineering, construction inspection, and bidding costs.
Ms. Salay asked about the likelihood of obtaining the grant.
r-- Mr. Hammersmith responded that staff believes they have a reasonable chance to
obtain funding, after reviewing the scoring criteria.
V ote on the Resolution: Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mr.
Lecklider, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes.
Other Business
9. Revision to Request for Encroachment on City Property to Improve Access to
24 Darby Street Property in Old Dublin.
Mr. Ciarochi reported that in June, Mr. Eggspuehler requested an encroachment on City
property in order to make access and window improvements to the property located at 24
Darby Street. At that time, Council indicated they could support a temporary easement or
lease of three years to accommodate his request. Mr. Eggpuehler's request was reviewed
by BZA and ARB and he was granted variances. In the review of the building permit
recently submitted, staff found that the windows would breach the firewalls within 10 feet
of the property line. After a review of the requirements, staff is recommending granting of
a permanent easement of 7.5 feet along the south and east sides of24 Darby Street into the
parking lot. The staff report includes three options: 1) sell a 7.5 foot strip of land to the
property owner on the south and east sides; 2) grant a permanent easement for the 7.5 foot
strip; or 3) deny this request altogether. Staff is attempting to work with the property
-- owner to make improvements to a structure in Old Dublin. If Council wants to have the
improvements made, staff would then recommend authorizing a 7.5-foot permanent
easement as outlined.
Mr. Lecklider noted that the consensus of Council in June was to approve a temporary
easement. What compensation will be given for this permanent easement? The City
would expect to pay for such an easement ifthe City needed it.
Mr. Ciarochi stated that staff is seeking Council's direction on the appropriate amount of
compensation. In addition, should Council approve an easement, staff would then take an
undisputed variance request to the state adjudication board.
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RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO., FORM NO 10148
Held September 16, 2002 Page 12 19
Mr. Reiner and Ms. Chinnici-Zuercher indicated that they agree in concept with granting
of a permanent easement.
Mayor McCash stated that in reviewing the potential redevelopment options along that
....- site, it would be prudent to have an access drive or parking behind the building, similar to
other locations. To him, the 7.5-foot area will be open under any scenario. The City is
not necessarily losing anything, and this is an inexpensive way to induce revitalization of
the historic area.
Ms. Salay asked about staff's expectations of the business to be developed on this site and
how it will be beneficial to the district versus an empty storefront.
Mr. Ciarochi stated that staff does have concerns about the present state of the site. On the
other hand, staff is not certain what will happen with the City's property. It is identified as
temporary parking, but is being relied upon by the Old Dublin area for parking. From a
design perspective, staff would prefer that this be a two-story building more in keeping
with the area. If something is later built on the corner, obstructing the view of this
building, it will impact its visibility and therefore diminish the value of its retail use.
Mr. Lecklider noted that the City has made a significant investment in Historic Dublin,
and it is in the City's best interest to revitalize this area. But this is a profit-making
enterprise, and the City has purchased land for more parking to accommodate businesses.
He would suggest asking the market value in exchange for granting the easement. It is a
matter of principle.
Mr. Reiner agreed.
Ms. Chinnici-Zuercher asked what business is planned for the site.
~ Mr. Ciarochi stated that it will be a retail business, but the specific details are not known.
Mayor McCash requested a motion from Council.
Mr. Lecklider moved to authorize the City to enter into a permanent easement agreement
with the property owner, assuming the property owner is interested in such an
arrangement, and that in consideration for this permanent easement, the City receives
whatever is determined to be fair market value compensation.
Mr. Reiner seconded the motion.
Vote on the motion: Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Lecklider,
yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes.
Ms. Chinnici-Zuercher asked if there has been prior discussion with Mr. Eggspuehler
about payment for the easement.
Mr. Ciarochi responded that this had been discussed with the applicant.
10. Report re Citywide Traffic Calming - Community Services Advisory
Commission.
Ms. Crandall stated that the Community Services Advisory Commission discussed this
issue on four occasions. At their September meeting, they formulated the
recommendations as outlined in the memo. The first four recommendations are based on
"",..--, the assignment of Council; the fifth recommendation emerged as the Commission
examined the other issues. The Commission asked staff if any modifications are needed to
the existing policy, and the fifth recommendation related to this topic.
Mrs. Boring asked about No.3 regarding pro actively considering traffic calming in the
subdivision design phase. How would they recommend doing this?
Ms. Crandall stated that the Commission was not specific on this. Perhaps staff could
bring a recommendation back to Council.
Ms. Crandall added that the Division of Police is bringing forward information on the
StealthStats which is being implemented in the City. Interim Chief Epperson will provide
a presentation at the next meeting on its capabilities. He will also bring to Council a
comprehensive proposal regarding a residential speed plan from their Division.
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DAYTON LEGAL BLANK CO., FORM NO. 1014~
Helcl September 16, 2002 Page 13 19
Ms. Chinnici-Zuercher noted that there was reference in the report to a Citizen Radar
Program and the need for volunteers. Perhaps this could be suggested to Leadership
Dublin as a project for their class.
,-.-, Ms. Salay stated that the citizens who participated in the Citizen Radar program were
subject to insults and verbal abuse from the motorists. Leadership Dublin participants
would need to be prepared for this possibility.
Mr. Lecklider asked if the traffic calming policy in the document is the current version.
Ms. Crandall responded that it is the current policy.
Mr. Lecklider noted that there was information submitted to Council from the Wellington
Woods residents. He believes that this petition process began over a year ago. Does
anyone share his concern with the timeframe needed for the process? He understands that
the necessity of gathering 90 percent of signatures from affected residents is very
burdensome. He suggested a lower percentage of 75-80 percent. The volume threshold
for collector streets is extremely high. Under the present system, points are not given until
the volume figure of 2, 1 00 cars per day is met for collector streets. There should be more
discretion for staff and Council in order to give consideration to those seeking traffic
calming. In terms of speeds, he would like to see them lowered from 32 to 30 mph, from
28 to 26 mph, and for local streets, 1,000 vehicle requirement should be lowered to 750.
In summary, the threshold levels are too high.
Ms. Crandall responded that these standards are based on policies obtained from other
cities throughout the country.
...-.
Mr. Kranstuber suggested that in view ofthe late hour, perhaps this issue could be referred
to a Council Committee.
Mayor McCash and Ms. Salay agreed that more time needs to be spent by Council in
studying these recommendations.
Mr. Kranstuber stated that No.3, design issues, needs to be studied by Council more
extensively and P&Z should be involved as well.
Mrs. Boring stated that she supports sending it back to Community Services Advisory
Commission. She noted that the Thoroughfare Plan is designed to move traffic through
the community, and some residents are actually opposed to speed bumps. That is why the
point system was devised.
Mayor McCash stated that he believes that some of the policy issues need to be reviewed,
and therefore Council needs to study this before referring it to CSAC or P&Z. There are
issues related to both Community Development and Public Services Committees.
Subdivision design issues could be reviewed by Community Development, while
alternatives to speed humps could be reviewed by Public Services.
Mr. Lecklider stated that on the last page of the report, it indicates that stop signs and
-- traffic lights are not to be used as traffic calming devices. However, in the last year, there
are many areas in the southwest where stop signs have in fact been used for traffic
calming. He is very interested in the capabilities of the StealthStats in providing statistics
regarding speed and volume of traffic.
Mr. Kranstuber moved to refer this report to both Public Services and Community
Development Committees.
Ms. Chinnici-Zuercher seconded the motion.
Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr.
Kranstuber, yes; Mayor McCash, yes; Mrs. Boring, no; Ms. Chinnici-Zuercher, yes.
Ms. Brautigam asked for Council input on the scheduling ofInterim Chief Epperson's
written report regarding StealthStats and the program staffwill be recommending for
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DAYTON LEGAL BLANK CO., FORM NO. 10148
Helrl September 16, 2002 Page 14 19
advising civic associations, particularly in areas where there are school zones. Does
Council want this information presented to a Committee or to Council as a whole? The
intent of staff was to have a report presented at the October 21 st Council meeting.
,--.. Ms. Chinnici-Zuercher stated that she would prefer this be brought to Council on October
21 st in view of the traffic problems in school areas. It will not conflict with any ultimate
recommendations regarding traffic calming policies.
It was the consensus of Council to have this presentation at the October 21 st Council
meeting.
11. 2002 CIP - DCRC Modifications
Mr. McDaniel stated that his memo outlines proposed modifications to the $300,000
budgeted in the CIP for the DCRC babysitting area. Staff has rescheduled programs and
made some modifications to the existing babysitting area, and now believes the
additional square footage is not a critical issue. Staff is proposing to use these funds to
modify some of the HV AC system problems in Phase One of the DCRC and adding
handrails to the theatre. Staff is also bidding out an ozone machine to see what impact
that will have on the water quality in the leisure and lap pools. Unless Council has
objections to this plan of action, staff will proceed.
Mrs. Boring noted that her understanding is that security concerns prompted some of the
changes proposed for the babysitting room.
Mr. Kranstuber clarified that the concern was with capacity of the room, and
~ programming has been adjusted to compensate for this.
Ms. Chinnici-Zuercher asked if additional space was added to the babysitting area.
Mr. McDaniel stated that they have established an overflow area in the former
administrative office space. Reprogramming also reduced the overflows for the room.
At this time, babysitting space is adequate for the short-term.
Ms. Chinnici-Zuercher summarized that staff is requesting that the $303,000 already
programmed in the CIP be used for the items Mr. McDaniel has outlined.
There was no objection from Council to this reallocation.
12. Discussion of Request from Dublin City Schools - Synthetic Stadium Fields
Ms. Brautigam stated that at the last School Board meeting, there was substantial
discussion regarding the synthetic turf issue. The School Board has decided to move
forward with the installation. Following the meeting, Dr. Zimmers contacted both Mayor
McCash and her to clarify the City's position regarding financial participation. At the
CIP, Council discussed this proposal, and Ms. Grigsby had conveyed the City's position
to Mr. Mohr. Based on the CIP discussion, a recommendation has been drafted for
Council's consideration:
1) The City would fund up to 50 percent of the cost of the synthetic turf at Coffman
High School to be paid in four installments beginning in 2006;
2) The City would also pay for the cost, yet undetermined, to reinforce the area
,--. where the stage is placed for the July Fourth Celebration;
3) The City would not participate in the installation of synthetic turf at the other two
high schools.
If Council affirms this recommendation, a letter will be sent to the Dublin School
advising them of the City's participation.
Mayor McCash explained that he requested that Ms. Brautigam draft this letter, based on
Council's discussion at the CIP. He asked for input from Council.
Mr. Kranstuber stated that he spoke to Dr. Zimmers and Mr. Mohr at a City reception
about this issue. They indicated that they were disappointed with Council's focus on one
field. They believe that using all three fields will be necessary to attract tournament-type
events to the City and generate hotellmotel tax revenues.
I
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RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
HeM September 16, 2002 Page 15 19
Mr. Lecklider stated that another option is to pay one sixth of the cost of the fields for the
three schools to be allocated as they see fit.
- Mr. Kranstuber proposed a fixed amount for a number of years toward the project.
Ms. Salay agreed that it may be controversial for the school system to improve only one
stadium with the synthetic turf, and perhaps Mr. Lecklider's proposal makes sense.
Ms. Chinnici-Zuercher stated that she has concern about approving the reinforcement of
the track without knowing the costs.
Ms. Grigsby stated that this was not discussed as part of the synthetic turf project; it was
brought up a few years ago in the context of the potential damage done to the track by the
City stage.
Mr. Kranstuber suggested that the issue is a separate one and should not be combined.
Ms. Chinnici-Zuercher noted that the third bullet point relates to maintenance for the
City's use of the field. She asked for clarification.
Ms. Grigsby stated that several years ago, there was damage to the sod from a City event
and the City paid for replacement of the sod. The City does not pay a maintenance fee
for the field.
Ms. Brautigam stated that this actually refers to costs incurred by the School District
relating to the City's use. It relates to their actual costs for having someone use their
fields - janitorial, custodial, etc.
Mr. Smith suggested changing this language to "direct costs associated with the City's
--- use of the field."
Mr. Lecklider asked if staff is confident that the City's use of the field will not cause
damage?
Ms. Brautigam responded that staff is confident that the City's use will not harm the
fields.
Ms. Brautigam stated that the option of contributing one-sixth of the total cost for three
fields would be to the City's benefit. She explained that installation at the Coffman field
is more expensive than installation at Dublin Jerome being done as part of the
construction process.
Mr. Reiner asked about the life expectancy for a synthetic turf field.
Ms. Brautigam stated that she believes it is approximately 10 years. The cost to repair it
after that time is substantially less than the initial installation.
Ms. Chinnici-Zuercher pointed out that it is important to note that the City is distinct
from the School District. The residents are paying a high level of property taxes to fund
their operations. One reason the Schools want to upgrade their fields is to enhance their
ability to host big athletic events. That will increase usage of the fields, and therefore
will decrease the life expectancy. She would not advocate funding for the synthetic turf
beyond the initial installation.
-
Mr. Kranstuber suggested that the letter state that nothing in the agreement will imply a
future allocation or repair for these fields.
Ms. Brautigam clarified that from a staff perspective, they would not recommend
partnering on this opportunity. Staff is making this recommendation based on Council's
previously indicated desire for a low level of participation in the project.
Ms. Chinnici-Zuercher stated that a commitment was made during the CIP process to
allocate some level of funding. She does believe that schools and school property are a
community asset and should be used by the community as a whole. On this basis, she
can support periodic economic partnerships with the school. She is somewhat
uncomfortable with the Schools desire for funding a higher level of amenities than the
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DAYTON LEGAL BLANK CO., FORM NO 10148
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taxpayers are willing to support and then looking to the City for the additional funds.
Under the current state tax system, school systems have different funding sources than do
cities.
- Mr. Lecklider agreed, noting that public access to the facilities should be available. The
track should be open to City residents and not locked. He has had several calls in this
regard. He would hope that installation of synthetic turf does not preclude public access
to the facilities for citizens.
Mayor McCash noted that the City's efforts to generate economic development with
TIF's has resulted in a loss of some tax revenues to the schools. It is a partnership effort
and both entities must work toward the good of the community. There are many things
that the Schools have partnered in with the City that don't involve financial resources.
Mrs. Boring pointed out that the City's long-term financial commitment to the Metro
Parks development and foregoing residential development for that area has resulted in a
substantial savings to the school district.
Ms. Chinnici-Zuercher moved to allocate one-sixth of the cost of installation of synthetic
turf for the three high schools in the Dublin School District.
Mr. Kranstuber seconded the motion.
Mrs. Boring suggested an amendment of "not to exceed $400,000."
Ms. Chinnici-Zuercher accepted this amendment.
Ms. Salay seconded the amended motion.
V ote on the motion: Mr. Lecklider, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner,
no; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mayor McCash, yes.
,..-..,
13. Meeting with Planning and Zoning ' Commission
Mrs. Boring stated that the Commission had expressed an interest in meeting with
Council members on an informal basis. She also recommends including BZA members,
if Council concurs. A date was not proposed.
Ms. Salay suggested an off-Thursday meeting date.
Mr. Kranstuber suggested a separate event with BZA, as their issues are quite different.
Ms. Brautigam suggested a social time, but that there be an agenda established for the
meeting.
Mayor McCash stated that perhaps P&Z members have some specific agenda items to
propose. He suggested that they propose an agenda and provide that to Council.
Following discussion, Thursday, October 24 was selected as a tentative date. Mrs.
Boring will check the date with P&Z members.
Council Round Table/Committee Reports
Ms. Salay reported:
1) An informal citizen group is in the processing of forming to strategize on
ways to deal with theAEP transmission line routing. There is a public
meeting tomorrow evening at the DCRC, sponsored by AEP for
informational purposes about the various alternatives. She asked about the
---, City's position regarding a utility company's legal right to use the City's
right-of-way. There is excessive visual clutter associated with the power
lines and other installations within the easement.
Mr. Smith responded that utilities have many rights. The City's role is to limit
how the installation of utilities is carried out. He spoke with Mr. McDaniel about
the AEP routing issue today.
Ms. Salay stated that it would be very helpful for the citizens to understand what
rights the City has in this regard.
Mr. Smith noted that Greg Dunn oftheir office is working on this matter. Mr.
Dunn has advised Mr. McDaniel to gather information in order to strategize about
legal options before the Ohio Power Siting Board. If it is the desire of Council,
legal staff can provide a memo in the near future regarding the options available to
the City.
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
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i Ms. Salay noted that the question was raised about how far out from the pole the
items can be placed without being outside of the easement.
2) Two letters have been sent to Council from the Cara Court residents about
the status of their request for City water service. What is the status of this
matter?
r-- Mr. Hammersmith stated that he expects to receive a report from Eagon and
Associates tomorrow on this matter. He will copy this to Council.
3) Ms. Salay requests that staff share with Council information received about
the sphere of influence of the golf course and City park wells.
Mr. Hammersmith stated that each situation is unique, and there are many
parameters involved. Staffis aware of some of these issues and will advise
Council.
Mr. Kranstuber asked that staff report to Council on those cases which are
considered not to be within the sphere of influence.
Ms. Brautigam stated that at some point, staff and the consultants would like to
provide a detailed presentation to Council. The situation is very complicated, and
there are many factors to be understood. Her understanding is that the Public
Services Committee will review the Cara Court petition for water service.
Mr. Lecklider confirmed this.
Ms. Brautigam noted that the overall report on the well situation will be provided
to Council by staff and the consultant.
Ms. Salay requested that staff meet with the affected property owners to explain
the situation. Some misinformation is being communicated to the residents.
Mr. Hammersmith noted that the important thing to consider is that the sphere of
influence is not symmetrical.
4) The 9-11 ceremony was a very moving and appropriate tribute to mark the
- day. Thanks to the Schools, Washington Township and City officials who
F'; worked on this event.
Ms. Chinnici-Zuercher commented:
1) The 9-11 service was well done. The Schools, Township and Police did a
superb job, and the speakers were very impressive. She is very supportive
of these types of partnership efforts with the Schools.
2) Congratulations to Ms. Puskarcik and her division for the many awards.
These are high achievements to attain in their field. Dublin is on the
cutting edge of what cities do in terms of communications and events.
3) She represents Council on the COTA Citizen Advisory Board, and Ron
Barnes has expressed interest in attending an upcoming Council meeting to
present their goals and goals specific to Dublin. He will contact the City
for an available date.
4) Asked about the status of Phase II ofthe Town Center, in view of Mr.
Grabill's recent business change.
Mr. Ciarochi responded that they are "days away" from the final design on mylars
for the parking lot. Mr. Grabill met with stafflast week and he indicated that when
this is completed, he wants to deed the land to the City in order that the
improvement can be completed this year. He has not had any discussion with him
regarding construction of Phase Two.
(:i---r... Mr. Kranstuber commented:
1) There are large, mercury lights at the Municipal Pool which shine into his
windows. Now that the pool is drained, is it necessary that they remain lit
for extended hours?
Mr. McDaniel stated that some level of lighting is needed for security reasons, but
staffwill check on this.
2) The Avery Park parking lot during the soccer games is a gridlock situation,
with people parking everywhere, honking, etc. He asked if complaints
have been received. He assumes that the fields are over programmed,
resulting in parking problems.
Mr. McDaniel stated that parking was overflowing into the Hawk's Nest
subdivision, so signs were installed directing that parking is not permitted on those
streets. Staff has been monitoring the situation in terms of available parking.
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DAYTON LEGAL BLANK CO., FORM NO. 10148
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There is parking available in the north parking lot, but patrons seem unwilling to
utilize this parking area. He agreed to contact DSL to check into the
programming. He will also suggest to DSL that their newsletter contain
information about the parking that is available at the north end lot.
~, Mrs. Boring commented:
1) A notice was sent out regarding the Service Center open house on Monday,
October 7 from 4 to 7 p.m. She asked that staff ensure that civic
associations presidents are sent invitations to this event.
2) She will be attending the National League of Cities meeting in Salt Lake
City in December. Anyone who plans to attend should forward his or her
registration information to the Clerk.
3) In regard to Wellington Place traffic calming, she supports the process.
The citizens take the responsibility for securing the consent ofthe
neighborhood. In this case, the citizens focused first on amending the
community plan density for areas abutting their subdivision. She believes
it makes sense to place the burden on the citizens to secure their neighbors'
support. She asked about the next step in the process.
Ms. Crandall stated that the next step is to implement a traffic study. She will
meet with Mr. Hammersmith on this in the next couple of weeks and report back to
Council.
Mayor McCash echoed the positive comments made by Ms. Salay and Ms.
Chinnici-Zuercher regarding the 9-11 event. He was pleasantly surprised with the
very large turnout for this impressive event. Thanks to all who coordinated and
participated.
-
Mayor McCash moved to adjourn to executive session to discuss legal and land
acquisition matters. The meeting will be reconvened only for the purpose of
formally adjourning the meeting.
Mr. Lecklider seconded the motion.
Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes;
Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber,
yes.
The meeting was adjourned to executive session at 10:55 p.m.
The meeting was reconvened at 11 :20 p.m.
Mayor McCash moved to adjourn the meeting.
Ms. Salay seconded the motion.
Motion i . ously.
~e-~
Clerk of Council
"..- ,