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HomeMy WebLinkAboutOrdinance 019-17RECORD OF ORDINANCES Dayton Legal Blank, Inc. Form No. 30043 Ordinance No. 19 -17 Passed 20 AN ORDINANCE AMENDING SECTION 2 (WAGE & SALARY STRUCTURE /ADMINISTRATION) OF ORDINANCE NO. 15 -17 ( "COMPENSATION PLAN FOR NON -UNION PERSONNEL ") WHEREAS, Council has determined, upon the recommendation of the City Manager, that certain sections of the Compensation Plan for non -union personnel should be amended; and WHEREAS, Council has determined, that these amendments are necessary for the administrative and operational effectiveness of the City of Dublin and will enhance the City of Dublin's competitive position in the labor market, thus aiding in the recruitment and retention of a talented, high quality workforce; and WHEREAS, Council desires that the City of Dublin remain an "Employer of Choice" in the Central Ohio region. NOW T EFORE, BE IT ORDAINED By the Council of the City of Dublin, State of Ohio, of the elected members concurring that: Section 1, Section 2 (Wage & Salary Structure /Administration), paragraph A of Ordinance No. 15 -17 be amended by incorporating the following new classification titles and corresponding pay grades under the functional categorical headings: Information Technology Classification Pay Grade Director of Information Technology 3.1 Section 2. Section 14 (Overtime /Compensatory Time), paragraph C of Ordinance No. 15 -17 be amended by adding to the listing of Fair Exempt positions under the Executive category of the Fair Labor Standards Act (FLSA) the position of Director of Information Technology, which shall appear directly under the Chief Information Officer. Section 3. This Ordinance shall take effect and be in force at the earliest point Al ILSI: Clerk of Council 17. Office of the City Manager 1 X200 Emerald Parkway � Dublin, OH 43017.1090 (�t Dublrn Phone; 61010.4400 +Fax; 614 -410 -4490 4J �� ia; Members of Dublin City Council From Dana L. McDaniel, City Mana Date, April 6, 2017 Initiated By, Homer C. Rogers, Jr., Director of Human Resources Rey Ordinance 19 -17 _Amending the Non-Union Compensation Plan (Ordinance 15 -17) as it pertains to the Information Technology Department Background On December 5, 2016 City Council passed Ordinance 51 -16, which amended the Non -Union Compensation Plan (then Ordinance 7306) and which created the position of IT Manager at Pay Grade 3.3, Since that time, discussions have occurred regarding the strategic role of the Chief Information Officer (CIO), Doug McCollough, as it pertains to supporting citywide interests and goals versus the direct management of the Information Technology Department. Through these discussions it has been determined that the creation of a separate Director of Information Technology (Pay Grade 3, 1), which reports directly to the Chief Information Officer is better suited versus an Information Technology Manager (Pay Grade 33) to address the operational and day -to- dayfunctions afthe entire IT Department, which supports Ciry staff and ongoing operations. The strategic role of the CIO in Dublin has rapidly evolved due to the numerous initiatives that are occurring in and around the City. The CIQ has became a critical partner to the Department of Development in working with current and potential new businesses in addressing their IT concerns related to conducting business in Dublin The expansion of the DubLink fiber network, our ties to Smart Columbus, and the future of the developing Route 33 as a "Smart Mobility Corridor" are all examples of initiatives that demand a great deal of time from the CIQ in advancing the interests of the city, This makes Dublin's CIQ unique when compared with the CIQ in the corporate world who is normally focused on making IT decisions related to the support of the corporation itseif, The Dublin CIO's primary focus is mare directed to advancing the overall Dublin community and its businesses and determining how the Ciry government might work to aid this group of stakeholders in being successful, In all, it is estimated that Dublin's CIQ will spend upwards of 80 °l0 of his time working issues and building relationships outside of the internal day�to -day management of the TT Department and servicing the needs of City staff and their operations, Qperationally speaking, elevating the Information Technology Manager position to that of a Director of Information Technology allows this position to assume the daywto -day supervision, operations and management of the IT Department while working to support the goals and initiatives of the CIQ, It will further facilitate the reorganization of the IT Department in order to better serve the City's internal technology and support needs as this new Director of IT would be primarily responsible for the transition and ongoing management of the department. Under the current construct, the CIQ is directly responsible for the oversight of a Network Operations Section, a Geographic Informations Systems Section, and an Information Technology Manager who oversees the Help Desk and the Project &Applications section Memo re, Ord, 19 -17 - Amending the Compensation Plan - I.T. Director April b, 2017 Page 2 of 4 Chief Information Officer Netwark faea�graphic Operations Inforn�atian IT Manager 5yst�s Help Desk I I IT Project & Applications C RRENT INS RMATION TE HN LOGY DEPARTMENT Once the Director of IT position is approved and failed with a qualified individual, the CIO will then have the Directar of IT as a direct report who will then oversee a newly formed Technology Services and Help Desk, which is responsible far all network and computer systems; a Digital Transformation and Innovation Section, which is responsible for all Geographic Information and Data analysis, and a Business Services Section, which is responsible for all IT related projects and implementations This construct enables the CIO to then shift his primary focus on the mare strategic goals and priorities of the City while the IT Director is primarily focused on operational matters in support of the CIO, Chief Information OFFicer DirectaraF Infarmatian Technology Technology Services>i<Help Digital Transfarmation8� Nusi�aess5ervices fleck Innovation REOR ANIZED INF RMATION TECHN LOGY DEPARTMENT The new Directar of Information Technology wilt also be a key advisor and make recommendations to the CIO and City Manager regarding the needed future stafFng levels for the IT Department as the City moves rota the year 2018 and beyond, We da continue to assess workforce capacity versus demand placed upon the IT Department, We expect to make some additional recammendationsregording staffing levels needed to sustain current and future IT operations Memo re, Ord, 19 -17 -- Amending the Compensation Pian -- I.T. Director April 6, 2017 Page 3 of 4 while capitalizing on multiple opportunities to modernize our technology delivery and advance our internal initiatives. Summary Attached for your consideration is Ordinance No, 19 -17, amending Ordinance No, 15-17 ( "Compensation Plan" for non -union personnelj. Adoption of this ordinance will accomplish the following objectives: A61ow the Chief information Officer to shift his primary focus to the strategic needs of the City of Dublin while still maintaining overall responsibility for the Information Technology Department r Provide a new Director of Information Technology job classification, subordinate to the Chief Information Officer, to better address operational needs and manage the internal business of the Information Technoiogy Department, provide day -to -day supervision and escalation, and coordinate the delivery of traditional IT services while the IT Division roles expand to take advantage of new demands and opportunities Enable the City to continue on a path of improving technology use and innovation The amendments contained within this legislation regarding the creation of a new jab classification title, when combined with other associated personnel changes will result in an annual increase of approximatelI $2,258 to the payroll approved in the 2017 Operating Budget Current vacancies since January 11 2Q17 in both the IT Manager and the Support Service Administrator, which will both remain vacant for the duration of 2011 will result in an overaii net savings to the TT Department payroll, Sectionon 1�New Classifwcation Per the City's current and future demands, it is proposed to create a new Director of Information Technology position, subordinate to the Chief Information Officer, which will enable the City of Dublin to accomplish its future goals and administer and maintain programs and operations, The new c {assifcation title and corresponding pay grade would be grouped within the Department of Information Technoiogy heading The proposed new job classification and corresponding pay grade are; Director of Information Technoiogy Pay Grade 31 Recommendation Staff recommends adoption of Ordinance 19 -17 at the second readingJpublic hearing on Apri 24, 2Q17, Attachmenk� exhibit A - Redline of job classifications and pay grade Memo re. Ord. 19-17 — Amending the Compensation Plan — I.T, Director April 6, 2011 Page 4 of 4 Exhibit A Information Technology iassification iF Pay Grade Chief Information Officer 1 Director of nfo iiiat €on e�cMi 4q �K,I Information Technology Manager 33 Network Operations Manager li Information Technology Project Leader �_...._._ 4,1 _._�_ ...r -_ ------ GIS Administrator 4 I Support Services Administrator ! 4,2 � Network Engineer i 4 2 �Saftware A li pp cation 5pecialcst 4,3 Senior Support Services Analyst 4,3 '' Senior GIS Analyst � � 4,3 GIS Analyst �.I Support Services Analyst S.1