Loading...
HomeMy WebLinkAbout04-10-17 Council MinutesRECORD OF PROCEEDINGS Minutes of Dubliner Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held_ CALL TO ORDER April 10, 2017 Form 6101 Mayor Peterson called the Monday, April 10, 20'.1.'/ Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALF, Present were lice Mayor Reiner, fps. Amorose Groomes, Mr. Keenan, Mr. Lecklider and Ms. Salay. (Mayor Peterson and Viso Alutto joined the executive session at 6:05 p.m.) Staff members present were Mr. McDaniel, Ms. Crandall, Ms. Readler, Ms. Mumma, Mr. Farman, Ms. Goss, Mr. Foegler, Mr. Rogers, Ms. O'Callaghan, Chief von Eckartsberg, Mr. McCollough, Mr. Haines, Ms. Richison, Ms. LeRoy, Ms. Burness, Mr. Hammersmith, Ms. Husak and Mr. Plouck. ADJOURNMENT TO EXECUTIVE SESSION Vice Mayor Reiner moved to adjourn to executive session for the purpose of discussing the purchase of property for public purposes; conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment; and discussion of personnel matters related to the appointment of a public official. Mr. Keenan seconded the motion. Vote on the motion: Mr. Lecklider, yes; fps. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Salay, yes; Mr. Keenan, yes. The meeting was reconvened at 7:04 p.m. PLEDGE OF ALLEGIANCE Vice Mayor Reiner led the Pledge of Allegiance. SPECIAL PRESENTATIONS/ PROCLAMATIONS • Dublin Convention and Visitors Bureau (DCVB) Update Frank Willson, Council representative to the DCVB Board noted that Phil Smith, second Council representative to the Board is also present:. Mr. Willson updated Council on the DCVB three -year strategic plan. The DCVB's plan aligns with City Council's strategic focus areas, specifically in the areas of fiscal health, economic vitality and community engagement. fir. Willson referenced the strategic plan scorecard that was provided to Council in their packets illustrating the progress made on each of DCVB's strategic initiatives. He added that the DCVB will begin a new visioning process next year. Scott Dring, Executive Director updated Council on the hotel market and the occupancy rates in Dublin. Last year, the occupancy rate was increased three percentage points to 70 percent;. one percentage point equates to about $1.2 million in hotel revenue. Visitors who come to Dublin spend their money on restaurants and shopping. In 2016, Council increased the bed tax percentage provided to the DCVB. With that increase, one of the goals of DCVB was to increase weekend occupancy in Dublin hotels. Weekend occupancy increased five percentage points, to 64 percent -- the largest increase in .1-8 years. The Bureau will continue to work with area businesses to bring people to the area. Mr. Dring concluded his update by sharing a brief marketing video targeted to meeting planners, trade show organizers etc., that will be used to generate business. • Dublin Soccer League (DSL) Update Doreena Bebee, Board Member spoke on behalf of the Dublin Soccer League. She was accompanied by Dan Friedman, Board Chair and Jon Berniger, Board Member. The Dublin Soccer League is the Dublin community recreational soccer league and has been serving the community and schools for 35 years. DSL's mission is to encourage outdoor exercise and social interaction. Programming begins for age three and a half years and RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council April 10, 2017 Page 2 of 19 Meeting Form 6101 continues up through high school age. DSL has 2,700 participants on more than 200 teams. They also support elite level players on competition teams and have over 300 volunteer coaches. The DSL provides the facility resource management for both Darree Fields and Avery Park. The DSL is proud to raise funds for the community they serve through concession stand revenues. The DSL contributed nearly $400,000 to the construction of the restrooms and concession stands at Avery Park and Darree Fields. For the last 28 years, they have sponsored the Dublin Charity Cup Soccer Tournament over Labor Day weekend. Overall, they have contributed $500,000 to children's charities through this Tournament. She thanked City Council for their continued support and stated that they look forward to another great season. • Senior Star - Mobile Virtual Dementia RV - Dublin Retirement Village (vehicle, was on site prior to meeting) Mayor Peterson met representatives of Senior Star at a community event and was so intrigued that he asked them to come to the Council meeting and share this amazing vehicle. Ron Keller, Executive Director of the Dublin Campus, Christina Goulet, Business Manager and Christoffer Welen, Community Relations Consultant were all present. Mr. Keller stated that Senior Star has been in the Dublin community since 1994. The Mobile Virtual Dementia bus is taken to businesses to educate people about the experience, of having Alzheimer's disease. Their intent is to raise awareness and educate the community at large about Alzheimer's. In response to Mayor Peterson, Mr. Keller stated that if someone is interested in having the bus come to their location for education, they should call 61-4.76402800 to schedule. Mayor Peterson described his experience going through the Mobile Virtual Dementia bus. He stated that Council is supportive of the concept of 'aging in place" and with that comes understanding like this exercise can provide. Ms. Alutto agreed with Mayor Peterson and shared her experience going through the exercises on the bus and learning about what people experience when they have dementia. • Autism Awareness Month Mayor Peterson read and presented a proclamation to the Columbus Speech and Hearing Center representatives, proclaiming the month of April 2017 as Autism Awareness Month. lim Smith, Board Member, Columbus Speech and Hearing Center, spoke of his 30 -year- old son with special needs. The Columbus Speech and Hearing Center has been around since 1923 working to help people improve communication abilities. Autism affects one in 50 children. The diagnosis can take months, so the Columbus Speech and Hearing Center wanted to get involved and help in some way. Safelite Auto gave the organization a funding grant to open an Autism Diagnostic Clinic this summer. Karen Mitchell, Interim CEO stated that their mission is to help all individuals who have communication and vocational issues unlock their potential through all stages of life. She is very excited about the opening of the Autism Diagnostic Clinic. Their goal is provide a comprehensive diagnostic evaluation in a timely manner, using a multi - professional team approach. There are three main components to this program: o The first transdisciplinary assessment will be done in the child's home; A second transdisciplinary assessment will take place in the clinic with a Psychologist; and o The deliver=y of follow Lap and support services. She added that a core care package is individualized and personalized to meet each child's and each family's needs; a social worker will be on hand to answer questions; and they facilitate the connection in the community with the resources that the child needs. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held_ April 10, 2017 Page 3 of 19 The goal is to have the family and the child on a positive path to achieve the best possible outcome. In response to Mayor Peterson, Ms. Mitchell stated that the public can contact the organization now regarding this new Center, which they expect to open mid -June. In response to Nis. Salay, Ms. Mitchell indicated that children are usually diagnosed be,f ®re kindergarten, typically around the age of 3 or 4. Ms. Alutto inquired as to the cost of the assessment. Nis. Mitchell responded that the cost of the assessment will be approximately $2,000. • Matthew Oh - National Finalist for the Prudential Spirit of Community Awards Mayor Peterson read a proclamation recognizing Mr. Oh as a National Finalist for the Prudential Spirit of Community Awards, due to his volunteerism and efforts to help his community. Form 6101 Matthew Oh stated that he is a sophomore at Dublin Jerome High School who founded a non - profit organization called "New Kicks for Kids" that raises funds from private and corporate donations to buy shoes and school supplies for homeless children in the central Ohio area. He has impacted 600 families by providing $3,000 in funding since he founded the organization two years ago. He also works through the organization "Choices" -- donating shoes and school supplies to children of domestic violence. CITIZEN COMMENTS Kathy Lannan, 37 S. Riverview Street, Dublin addressed Council regarding Rock Cress Parkway and Indian Run Falls. She noted that for Earth Month, the City website promotes Dublin's attention to environmental stewardship. She is before Council tonight to ask them to be goad stewards of one of the City's most special natural areas. She watched the March 6 Council work session and it appears that Rock Cress Parkway and another road are projected to extend directly over the Indian Run Falls and ravine area. She is concerned that road salt and debris will impact the ravine. Developers and City planners must view the Falls as an unfortunate obstacle, but she views it as an important part of the City's natural heritage and worth preserving. She asked Council to please save the Falls. CONSENT AGENDA Ms. Am ®rose Groomes noted she has a question regarding the final plat of Wyandotte Woods, Section 9. Her question relates to the conditions, one of which states, "That the applicant remove the tree protection zone from Section 9 prior to City Council submittal." She then referenced page 22 of the Planning and Zoning Commission minutes, which stated that one of the recommended conditions of the Commission was, "That the applicant revise the tree protection zone along Lots 211 to 215 to a no disturb zone prior to City Council submittal." She requested clarification of whether the trees were being removed or was the tree protection zone being revised along those specific lots to "no disturb zones." Jim Lipnos, Homewood Corporation, 2700 East Dublin- Granville Road, Columbus, stated that Engineering staff requested that his company remove this language because it was in conflict with some other element of the development. Therefore, the tree preservation zone was changed to a no disturb zone. Ms. Husak stated that the tree protection was never going to be realized due to the Engineering requirements for the site. The intent was that once the trees would be removed, it would become a no disturb zone and whatever remained would therefore be protected. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April 10,, 2017 Page 4 of 19 Ms. Amorose Groomes noted that the Planning and Zoning minutes state that there will be a no disturb zone, but there is no indication of a no disturb zone as a condition on what is being voted upon by Council this evening. Ms. Husak stated that a clarification needs to be made in tonight's action. Ms. Amorose Groomes stated that she wanted to be certain that if there is an opportunity to protect trees that the City was capitalizing on that opportunity and protecting whatever possible. Ms. Readier stated that the condition could be modified to state that the applicant remove the tree protection zone from section 9 prior to City Council submittal and a no disturb zone be added in its place. Ms. Amorose Groomes moved that the language be revised to reflect what the actual meeting minutes from the Planning and Zoning Commission meeting state. Mayor Peterson seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. Form 6101 Mayor Peterson moved approval of the nine items on the Consent Agenda. Mr. Keenan seconded the motion. • Approval of Minutes of Council meeting of March 20, 2017 • Notice to Legislative Authority from Ohio Division of Liquor Control re. New D5A permit for Hotel 2345 LLC dba Cloverleaf Suites, 4130 Tuller Road, Dublin, OH 43017 • Ordinance 18 -17 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Dedicate a 0.657 -Acre Portion; a 0.224 -Acre Portion; and a 0.397 -Acre Portion of Dublin -Owned Reserve Area Property, Located at the Intersection of Avery Road and Brand Road, to Public Right -of -Way for the Public Purpose of Constructing Roadway Improvements. (Second reading /public hearing April 24 Council meeting) • Ordinance 19 -17 (Introduction /first reading) Amending Section 2 (Wage &Salary Structure /Administration) of Ordinance No. 15 -17 ("Compensation Plan for Non -Union Personnel'. (Second reading /public hearing April 24 Council meeting) • Ordinance 20 -17 (Introduction /first reading) Establishing the Location and Amount of Cash on Hand for Change Funds. (Second reading /public hearing April 24 Council meeting) • Resolution 18 -17 (Introduction /public hearing /vote) Accepting the Lowest and Best Bid for the Sanitary Sewer Maintenance Program. • Avondale Woods, Section 1 -Final Plat (16- 034FDP /FP) • Wyandotte Woods, Section 9 -Final Plat (15- 108FDP /FP) (including the modified condition approved by Council) • Lakeside at Avondale Woods —Final Plat (16- 034FDP /FP) Vote on the motion: Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Ms. Salay, yes. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 17 -17 Authorizing the Provision of Certain Incentives to Ease Logistics Services LLC to Induce it to Retain and Expand an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. RECORD OF PROCEEDINGS Minutes of Dublin Citv Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 10, 201/ Page s of 19 Mr. Kridler stated that there has been a slight change to the EDA on page one. The last sentence in section 1A indicated that the company expects to create 22 positions by the end of 2021. The company actually expects to create 27 positions. Ms. Am ®rose Groomes asked if the target withholdings would change as well. Mr. Kridler responded that it was only the employee number that needed to be revised. The target withholdings remain the same. Peter Coratola Jr., Founder and CEO and Justin Young, Controller were present as representatives of the company. Mr. Coratola thanked City Council for the incentives provided through the EDA. Ease Logistics was founded in March 2014 as a third party logistics provider. In their three years of business to date, they have been named to the top 100 third party logistics companies in the nation and top 20 in the Midwest for freight brokerage. Current payroll is just under a million dollars and he projects by 2022 that the payroll will be $1.3 million. He is a Dublin Schools graduate and is honored to run this locally based company. In response to Ms. Salay, Mr. Coratola stated that he credits their success to the geographical location that has helped to establish his footprint. Vote on the Ordinance: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes, Vice Mayor Reiner, yes; Ms. Alutto, yes. Ordinance 06 -17 Rezoning Approximately 13 Acres from PLR, Planned l,ow Density Residential District (Perimeter Center, Subarea G1 - Craughwefl Village) to PUD, Planned Unit Development District (Perimeter Center, Subarea G1 - CraughweP Village) for an Amendment to the Approved Development Text to ReVoS Permitted Building Materials and Architectural Elevations to Permit the Replacement of Roofing anvil Building Materials for an Existing Condominium Development. (Case 16- 084Z /PDP /FDP) Mr. Keenan advised that he will recuse himself from the discussion and vote due to a conflict. (He departed from Council Chambers.) Ms. Husak stated that this Ordinance was introduced at the March 13 City Council meeting. The area of focus is limited to Subarea G1, which represents 13 acres of development with six buildings, 199 residential units approved as apartments, which were later converted to condominiums. • Approved originally in 1996, in 2006 the Planning and Zoning Commission approved an amended plan that included the addition of three garage buildings and associated parking lot modifications to the rear of the units. • Over the last 18 months, staff has been working with the applicants to determine the best approach to address the ongoing maintenance issues for this complex. Moisture intrusion, mold and insect infestation are among the most pressing issues facing owners, as well as maintenance. Due to the magnitude and extent of damage, the proposal is for a complete overhaul of the exterior of the buildings. • The application before Council seeks to replace requirements in the development text; that require the wood shake as roofing material and to make some minor modifications primarily to interior elevations, not street facing elevations. • The Planning and Zoning Commission has reviewed this application twice this year and late last year. The applicant made some changes based on the Planning and Zoning Commission's review from November, mainly to the street facing elevations. The roofing is proposed to be a heavily dimensioned, high quality asphalt shingle that has been approved in other subareas of Perimeter Center. For the interior elevations, the proposal is to replace the stone with the stucco to match what is existing, but all would be replaced and fixed to current standards. Ms. Husak shared images to illustrate the proposed changes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held_ April 10, 2017 Page 6 of 19 Mr. Lecklider inquired as to whether or not the reference made by Ms. Husak regarding shingles was for the pool structure at Earlington Park. Ms. Husak responded affirmatively, noting it would be the same type of shingle. In response to Mr. Lecklider's question regarding the age of the shingles on the pool structure at Earlington Park, Ms. Husak stated she did not know the exact age, but believes it is not the original roof, but was part of a renovation five to six years ago. Form 6101 Mr. Lecklider asked why the Association would replace stone with stucco and not reapply the stone. Ms. Husak stated that cost is the reason for this. Ms. Am ®rose Groomes read from the memo, "The proposed new roofing material is a lifetime, heavy duty asphalt shingle with dimensions and colorations closely resembling the existing shake." She asked if there was a spec called out to identify a specific shake shingle. Ms. Husak responded affirmatively. Mr. D attorney for applicant, 37 W. Broad Street Columbus, stated there are many people who want to testify on this issue. He stated that they have no disagreement with the recommendations of staff and PZC. He reiterated that there is a health and safety issue involved as well as a financial issue. Mayor Peterson stated that there were eight people signed in to speak regarding this issue. (He took an informal audience poll of those present who were in favor of and opposed to the chancie.) Mayor Peterson invited public testimony. David Glynn, 5307 Laidon Court, Dublin stated that homeowners are very anxious to have this work done. They have concerns about the values of the property. In response to Mr. Lecklider's question regarding a financial hardship precedent, Ms. Readler stated that this revision is more consistent with the rest of the subarea. F- wealth and safety issues were paramount in the review and she believes it was a big influence in the recommendations of staff and PZC. Financial burden alone would not be sufficient to maintain the standard for rezoning. The aesthetics and the health and safety issues were other considerations beyond financial hardship. Vote on the Ordinance: Ms. Salay, yes, Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms). Alutto, yes. (At this point, Mr. Keenan returned to Council Chambers.) INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 21 -17 Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 2017. (Second reading /public hearing April 24 Council meeting) Mr. Lecklider introduced the legislation. Mr. Gaines stated that this Ordinance would amend the annual appropriations. An appropriation takes funding from available fund balance in the respective funds and allocates it to the correct expenditure account. Many of the appropriations listed in this ordinance are related to capital projects approved in the CIP and contractual obligations. There were no questions. There will he a second reading /public hearing at the April 2/1r Council meeting. INTRODUCTION/ PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 19 -17 ResoO ution of Intent to Appropriate 0.009 -Acre, More or Less, of Fee Simple Right -of -Way; and a 0°005 -Acre, More or Less, Temporary Construction Easement from the Indian Run United Methodist Church of Dublin, Located at RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held April 10, 2017 Page 7 of 19 the Intersection of Avery Road and Brand Road for the PulbOac Purpose of Constructing Roadway Improvements. Mr. Lecklider introduced the resolution. Meeting Mr. McDaniel stated that the City is preparing to construct a roundabout at the intersection of Avery Road and Brand Road, and therefore it is necessary to obtain property interests from various landowners to construct the project. Staff continues to negotiate with the property owners and is hopeful that an amicable agreement can be reached. Vice Mayor Reiner thanked staff for bringing this forward as residents in the area have desired a traffic, roundabout at this intersection. Vote on the Resolution: Nis. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Mr. i- ecklider, yes; Nis. Salay, yes. Form 6101 Resolution 20 -17 Providing for the Assumption of Certain Maintenance Responsibifities, inr�luding the Retention Pond and Boardwalk Pathway, by the City of DuWin at the Village of Coffman Park Condominiums and the Contrilmition of Certain Funds. Mr. Lecidider introduced the resolution. Mr. Earman stated that this is a request from the Village at Coffman Park Condominium Association (VCPCA) for the City to provide relief from the public pond maintenance responsibilities within their neighborhood. In mid 2015, the Public Services Committee concurred that the Vc�PCA was in a unique situation singe only a small portion of the homes approved in this development have been built. The cost and level of responsibility for maintenance of public areas was excessive in comparison to other associations in the city. The request to Council in 2015 was for the City to handle turf maintenance through 2016. In May of 2016, staff received a request to continue the turf maintenance. Staff has reexamined the circumstances related to this request and found no significant changes to the VCPCA's financial situation that would enable the association to meet the financial obligations of the turf maintenance. Based on the financial deficits of the VCPCA's annual budget, the VCPCA's net operating budget shortfall is approximately - $37,249 (Appendix B — VCPCA 2017 Operating Budget.) The VCPCA is currently supporting its financial deficits using limited reserve funds, which will be depleted in as soon as two to three years if a solution is not identified. The City's contribution of $6,000 in turf care services alone is not enough to sL-i (,-tain the Association's financial solvency. Staff has met with the leadership of the V(;PCA to develop a more comprehensive program, the end goal of which is to achieve financial solvency of the VCPCA. As a result of these discussions, the proposed program now includes additional financial contributions to be paid by the new owners /builders of the undeveloped land (Paragon and Romanelli and Hughes) to the VCPCA in order to achieve this goal. The total contribution by the City over the next five years would be $31,000. Over five years, the builders will be contributing a total of approximately $57,000. In addition to the above change, the following issues also became apparent: • Retention Pond: According to the City's storm water system, this particular retention pond not only serves the VCPCA development, but several acres of additional development, businesses and a portion of the City's road system. Boardwalk /path. Staff is of the opinion that the maintenance responsibilities of the public boardwalk /path immediately adjacent to and extending out over the storm water retention pond should be the City's. Staff has confirmed this path is actually on City property, is currently included in the City's shared use path inventory and is determined to be a public walkway providing access to all residents of the community. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held April 10, 2017 Page 8 of 19 Meeting Form 6101 Rosalinde Childers, 3675 Paragon Dr., Columbus, offered to respond to any questions of Council regarding the financial aspects. In 2012, when Mr. Ruma purchased and completed 11 homes, he contributed $175,000 of working capital into the Association. He put $75,000 into a reserve fund as required by the ORC for condominiums. The cash balance is now $58,000. The balance has been reduced by $120,000 in a period of four years. Part of the problem was no sales of units and the financial obligations that came with the homes are huge. In forecasting for 2011, $37,000 will be the deficit. Financial institutions do not want to work with Associations that are struggling, so this deficit could affect the sale of homes to potential buyers. In response to dice Mayor Reiner's question, Ms. Childers stated there will be 62 units in total. Thirteen units are dues paying properties. Forty of the units are being developed by Romanelli and Hughes. Vice Mayor Reiner clarified with Ms. Childers that the homeowners association approved the change in architecture for the new units. Ms. Childers responded that the vote was unanimous. In response to Mr. Keenan, Ms. Mumma stated that the funding would come from the operating budget in the Parks Department. Mayor Peterson clarified that the agreement before Council is for the next five years. Mr. Earman stated that was correct. In response to Mayor Peterson's question regarding any potential for reimbursement, Mr. Earman stated he was not certain how that could be done from a legal standpoint. Ms. Salay stated that the Public Services Committee reviewed the issues of storm water detention pond maintenance. There were two compelling reasons for the City to provide for the maintenance. The retention pond is not just for the Association -- it serves a larger neighborhood and area. Secondly, this is a City park that is very busy and includes a big fishing fond. It is hard to justify making it homeowners or even 60 homeowners pay for an amenity that belongs to the City. Ms. Amorose Groomes asked for confirmation that the boardwalk is owned by the City. Mr. Earman confirmed it is. Ms. Amorose Groomes agreed with Ms. Salay that this is a popular park and believes this would be a far better location for the City's 4t" of July fishing derby. Vote on the Resolution: Ms. Alutto, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes. Resolution 21 -17 A Resolution in Support of Ohio House Bill 115 Providing a Voluntary Registry for Persons with Communication Disabilities Mr. Lecklider introduced the resolution. Chief von Eckartsberq stated that this legislation would allow citizens who have a communications disability to register voluntarily in a public safety database that would be accessible to law enforcement officers across the state of Ohio. Ms. Salay stated that this is very important legislation for the affected families. Vote on the Resolution: Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council April 10, 2017 Page 9 of 19 Meeting Form 6101 Resolution 22 -17 Authuv,Wng the City Manager to Enter Into a Guaranteed Maximum Price (GMP) Contract with Kokosing Construction Company, Inc. for Construction of the Scioto River Pedestrian Bridge (Phase 2). Mr. Lecklider introduced the resolution. Ms. O'Callaghan stated that for the past few months, staff has been working closely with the design team and Kokosing Construction Company to finalize the design of the pedestrian and bicycle bridge as well as the construction documents, as the first phase of the pedestrian bridge has been under construction. • Staff was able to reach an agreement with Kokosing on a base price for Phase 2, which is the balance of the bridge project. The agreement is for just under $21,000,000 with two allowances. • The first allowance is for $140,000 for temporary sediment and erosion control. • A second allowance in the amount of $735,000 is for the lighting. • As previously discussed with Council, the design of the lighting has been particularly challenging. The design team worked collaboratively to maintain all the illumination elements that were approved by Council in July 2016, including walkway, pylon -eye of the needle /keyhole, pylon -base uplighting, hanger cable lighting w /color (RGB) ability and bottom of the bridge girder lighting. • In the past few weeks, Kokosing solicited quotes from qualified, specialized subcontractors that perform this custom work and has thus far only received one quote. That one quote is over double the approved budget allotted for the lighting and electrical work. • Staff is thoroughly analyzing the illumination elements, pricing, identifying specialized lighting contractors to increase competition, and will continue working with Kokosing and the design team to identify and possibly refine lighting options to present to Council for consideration. • There are several options being explored, but in the meantime, the bridge construction contract should proceed with the inclusion of an allowance for electrical and lighting work. Staff will continue to work through this and progress has been made during the past week. With more time, staff will be able to refine and develop options to bring back to Council. By including that $735,000 allowance in the construction contract, that allowance can be adjusted up or down during construction, as those decisions are made. • As part of the Alternative Delivery Method, the team completed a comprehensive risk management process, including how to mitigate those risks. Many can be resolved during design, prior to construction. The list has been narrowed to 18 risks to be managed during construction. The risks have been quantified, assigned probability and a Risk Reserve amount of $1.18 million is included in the construction contract. After adding this Risk Reserve to the base contract price, it enabled agreement with Kokosing on a total Guaranteed Maximum Price of just over $22 million. This remains within the approved CIP budgeted amount. • In terms of schedule, she has outlined the construction sequencing in the packet memo. Construction will occur over the next two years, and it is anticipated that construction will be completed in the summer of 2019. Staff recommends approval of Resolution 22 -17. She offered to respond to any questions. Vice Mayor Reiner congratulated Ms. O'Callaghan and staff on navigating all the difficult issues encountered throughout the process for this complex project. In response to Mayor Peterson, Ms. O'Callaghan stated that work will begin relatively soon. This summer, the public will begin to see the construction coming out of the ground. In response to Mr. Keenan's question regarding permits from the Army Corps of Engineers, Ms. O'Callaghan stated that all of the necessary permits for construction have now been obtained. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held_ April 10, 2017 Page 10 of 19 Form 6101 Ms. Amorose Groomes stated that she has a number of questions. She stated that this $22,'150,000 is exclusively for the bridge costs. She is reviewing the documents provided previously about the pedestrian bridge expenses and encumbrances. Based on the documents provided regarding the pedestrian bridge expenses and encumbrances, she highlighted the following items: concept design, design validation, independent design check, the wetlands numbers „the Kokosing pre - construction contract, independent cost estimating services, the west abutment and tree work. For whatever reason, some of the plaza retaining wall costs are listed in the park expense. She believes that the entire retaining wall should be adding to the bridge costs. She concluded that there is a total of $4.775 million dollars in encumbrances and expenses to date for the bridge. M: :. O'Callaghan stated that is correct. Staff provided Council with a comprehensive memo a couple of months ago that outlined the costs incurred thus far. In terms of the costs associated with the bridge and the park, a "line” was drawn at the abutment of the bridge, because the abutment is necessary for the bridge. Without the bridge, the abutment would not be needed. Therefore, staff felt that those costs should be associated with the bridge. Ms). Amorose Groomes inquired about the plazas that are necessary at either end of this bridge. The plaza on the west side of the river is included in the CIP for $6 -7 million, and the plaza on the east side is listed at approximately $1 million. MS). O'Callaghan responded that Mr. Earman can address the plaza portion. Mr. barman stated that it is the west plaza that is $1 million and the east plaza is the one at a higher amount. Ms. Amorose Groomes stated: • This resolution indicates a contract amount of $22.75 million dollars for the bridge. However, the bridge expense is actually about $27 million dollars when considering the $4.3 million in encumbrances to date. • In the CIP, there are two price projections: the riverside park is budgeted at nearly $28 million dollars and the development of the park itself is budgeted at $5.772 million, for a total for the park of $33.722 million. The City has appropriated approximately $27 million dollars related to the bridge project. • Together, the cost of these projects is about $60 million dollars, based on what has been appropriated. • Her question is regarding how the City got to this point. She printed information from the City's website dated early 2015 focused on "fact checks" and "be in the knew." She wants to be certain that everyone is "in the know" and communicating at this point, as well. One of the facts that it checked is whether the taxpayers are paying $18 million for the park and its improvements. The options listed on that printed information are "true" or "false" and the fact sheet says it is "false" — that the riverside park is estimated to cost $16 million. • Funding for the riverside park is programmed from corporate income tax revenue. The total cost is now $33 million dollars, but according to this webpage information it was to cost $16 million. • Further, the City is not using income tax revenue to pay for it, but the City is instead incurring debt. She believes that, at a minimum, this information should be illustrated about where all of this stands at this point. A second fact check from the website in 2015 indicates the pedestrian bridge cost is $18 million, and the website indicates that answer is false. It indicates, "The pedestrian bridge was previously funded for $12 million i n construction for 2015. As part of the 2015 CIP program, the budgeted amount was increased to $15 million." At this point, the cost is at $27 million. • She believes it is important to illustrate this cost history for the projects, and that discussion should take place in a public space about what the City planned to RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin Ci Council Held April 10, 2017 Page 11 of 19 Meeting Form 6101 spend, and what it is now anticipating will be spent. It is close to $61 million at this point, with the passage of tonight's resolution. The park is wonderful, but the question is whether the 2.5 usable acres that the park will provide is worth spending nearly $61 million. She wants to bring the conversation to the public because she feels that the City provided facts, asked the public to check those facts, yet today the City is in a different situation for the projects. Mr. McDaniel pointed out that this has been an evolutionary process and there have been various iterations of the potential bridge costs over the years. At the time this process began, the City was benchmarking against what was known about the costs of other similar bridges reviewed. In the context of the CIP updates, there have been several public meetings involving the costs associated with not only the bridge, but the abutments, the park, the park amenities, and the investment around the bridge and park area. It has been a long -term vision of Council to have a riverside park. He added that staff will check the facts on the website, compare them with the capital budget, and if those are incorrect, they will be corrected. He reiterated that there have been many check -ins with the public and with Council in terms of the fiscal aspects of this project and associated projects. There should be nothing surprising tonight in terms of cost. There have been numerous reviews of the estimates as updated. Generally speaking, the figure of about $22 million has been static once the design was finalized, including type of structure, length, S- curve, etc. Given the complexity of the project, staff proposed the Guaranteed Maximum Price process. He noted that the line drawn at the abutments was done deliberately because the City desired something different, terminating on both sides to plazas that tie into the park, the new development and Historic Dublin. Ms. Alutto asked Ms. Mumma about the funding sources for all of the different portions of this larger project that is comprised of the bridge and the park. Ms. Mumma stated that what is programmed to be paid for from debt is the construction of the pedestrian bridge. Everything that has been expended to date has been cash funded. The park is similarly programmed to be funded from debt. The source of repayment for both of those debt obligations is income tax revenue that is dedicated to debt service. The debt payments are reflected in the available dollar amounts included in the CIP. She added that there was $9.4 million programmed for the park itself this year. As estimates are refined and construction schedules developed, those change. What staff will be proposing is to fund only a certain amount of what is needed to accomplish that is associated with the bridge. As part of any CIP update, and particularly for this project, what Council will see is what can now be realistically programmed for the park development over the course of the next five years. This project's timing has shifted from what was known a year ago. It is an evolving process, and the full amount programmed for 2017 for the park will not be expended this year; it will be pushed out, based on the development of the bridge. Ms. Alutto thanked Ms. Mumma for the information and stated that it helps to understand all the moving parts of this project and its funding. She stated that the contract is not really the total cost of the actual bridge because there have already been expenditures for items related to the bridge. However, it feels like Council is not looking at the picture in totality. Staff has been forthcoming and she understands the evolution of the numbers, but she would like to see the higher level view of the project in its totality. This includes which portions are funded through debt and which are not, and how the debt is repaid. She does not have a solid grasp on this big picture. Mir-. Lecklider stated that perhaps it bears repeating to address one issue, namely what are the financial resources that are used to retire debt? Ms. Mumma stated that 25 percent of the City's income tax revenue goes to the capital fund and per Council's adopted policy, of that 25 percent, 60 percent will be used to retire debt. Outstanding debt is paid through TIF funds, or water and sewer funds; other projects are completely funded through debt. These are two of those projects. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council April 10, 2017 Meeting Form 6101 Page 12 of .1_ In response to Ms. Amorose Groomes' question regarding the term of debt issued for this project, Ms. Mumma stated that the debt has not been issued yet, but it will be a 20- year issuance. Ms. Alutto stated that the City is therefore making a projection on revenue that it anticipates collecting 20 years out to repay the debt for these projects. Ms. Salay responded that is analyzed each year. Vice Mayor Reiner stated that there was some concern about the actual cost of the bridge, but it came in as anticipated. The background of this is that Dublin was the only city in the area that did not claim the riverfront as an amenity. It has long been a vision to have a riverfront park. Bridge Park addresses the changing demographics and draws young professionals to Dublin. This project through the process has become more detailed and more beautiful as a result of community visioning. The City has been focused on and open about acquiring land along the river, very methodically, as the visioning for this downtown greenspace began to take shape. He credited staff and past City Councils on this tremendous investment being made and the impact it will have on the community. Five years ago, it was just a concept and now it is coming to fruition. Mr. Keenan stated he is extremely confident in the plan and the financials that have been assembled. He understands that many Council members have been involved with this for 5 -7 years. He acknowledged that this is a lot to digest for the newer Council members. He is very confident in Ms. Mumma's projections and he is appreciative of all the hard work by staff. Nis. Alutto clarified that she did not imply that staff was not providing information regularly about this, but that it is difficult to pull all of the information together in a comprehensive package. The numbers do make sense to her. Ms. Salay suggested that the newer Council members meet with Ms. Mumma to discuss their questions. It is every Council Member's responsibility to be good stewards of taxpayer money. She believes that the City has been nothing but conservative in projections, spending and the debt policy. Moody's and Fitch ratings are the highest a municipality can receive because of the City's financial policies. Mr. McDaniel stated that a Finance Committee meeting is scheduled on Monday, April 24 prior to the Council meeting and the agenda topics are debt and the debt policy. Mr. Lecklider stated that this Bridge Street vision has not been a Council only initiative. This has been supported by the community and the community has been involved at an in -depth level at every stage. Ms. Amorose Groomes stated that she cannot imagine a community spending the equivalent of its annual revenue on any project without taking a close look at the evolution. When spending this amount of money, it is necessary to step back and compare the anticipated costs to the final costs. She would appreciate a healthy discourse to acknowledge where we have been and make sure we are where we want to be. All Council members were elected by the community and each has a perspective to add, which brings value to the citizens. Ms. Alutto stated that each member has value to add to the conversation regardless of time spent serving on Council. She respects all members of Council and asks the same in return. Vote on the Resolution: Mayor Peterson, yes; Ms. Amorose Groomes, no; Nis. Salay, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Nis. Alutto, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held OTHER April 10, 2017 Page 13 of 19 • Application for Placement of Farmland in an Agricultural District - 6.066 acres located at 3910 Summit View Road, Dublin, OH 43016 — Owner, Paul Tobias, 3074 Strathaven Court, Dublin, OH 43017 M's. Readler stated that at the Council meeting of March 20, 201Y, Council conducted a hearing on an application made by property owners Paul and Audrey Tobias to designate the parcel located at 3910 Summit View Road to an Agricultural District under Chapter 929 of the Ohio Revised Code. During that hearing, two issues arose: 1. The non - conforming use status of the existing horse boarding and riding facility; and 2. Notice to nearby property owners. Regarding the first issue, there are valid non - conforming uses in existence and the consideration of the present application will have no impact on those non - conforming uses. The second issue related to providing additional notice to nearby property owners who would be impacted by the Agricultural District's defenses to nuisance claims. Additional notifications were made prior to this Council meeting, and evidence of that notice was provided to Council in their packet. Ms. Reader stated that the criteria for approval of this application is stated in the memo provided to Council in the packet, and potential modifications have been analyzed. However, even with these potential modifications, the fact remains that: 1. An Agricultural District designation encourages the continuation of the non- conforming use and discourages change to conforming uses consistent with the City's plan for the corridor. 2. The designation of this parcel also has a ripple effect in that it makes it difficult to combine it with other parcels if that opportunity became available. 3. The modifications necessary to make the agricultural district designation consistent with the orderly development of the City are pervasive, but even with modifications, there is a fundamental conflict between the designation and the efficient use of land in the City. Based on these reasons, it is the recommendation of legal staff that the application be denied. Mayor Peterson invited the applicant to testify. Paul Tobias, 3074 Strathaven Court, Dublin, stated that he and his wife own the property at 3910 Summit View Road. He stated that he nothing new to add to his comments made at the prior Council meeting. He reiterated that they acquired this property in December of 2016 and it was their understanding that the property had been used for a horse boarding and riding facility for the last 40 years. They purchased the property with the intent of continuing that use for the foreseeable future. Mr. Reiner stated that he can continue operating with or without this. Mr. Tobias stated that he does understand that he could continue to operate the facility with or without approval of this application and that there would be no interruption to his business. Mr. Tobias reiterated that his concern was with the large vacant tracts of land that border their property and not knowing what the future development of these tracts could be and in what timeframe. Depending on how those vacant tracts are developed, they could encounter problems with nuisance claims, which could impact their ability to operate in the future. Mayor Peterson stated that he has struggled with this application as he reviews the different considerations involved under the law, including attempting to modify the request. He is aware that the property has been used in this manner for 30 or 40 years without this Agricultural District designation. He does not have any desire or intention to change the current use of the property that Mr. Tobias purchased. For him, placing this land in an Agricultural District encourages a non - conforming use. Looking at the land uses around it and applying the standard that is to be applied is where the struggle RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO Form 6101 Held April 10, 201Y _ Page 14 of 19 occurs. He asked about people who move next to a property such as this, where horses have been boarded for many years, and whether the new neighbors can file a nuisance claim for the existing non - conforming use. Ms. Readier stated that denying the Agricultural District application for this land does not mean that Mr. Tobias will have nuisance claims filed against him in the future. Mayor Peterson stated that he is hopeful that the business is very successful into the future. He struggles, however, with the standard that he must consider and apply in this deliberation. Mr. Lecklider agreed with Mayor Peterson's statements. Mayor Peterson moved to reject the application, based on the reasons outlined in the staff recommendation. Vice Mayor Reiner seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes. • "Tobacco 21" Age Prohibition Proposed Legislation Ms. Readier reported that there have been local efforts to increase the age -of -sale for tobacco products from eighteen to 21 years of age. This movement, commonly known as "Tobacco 21" has spread across the country in recent years. over 200 municipalities as well as the states of Hawaii and California have passed legislation to limit the sale of tobacco products to individuals over twenty -one. Legal staff has provided Council with a draft ordinance to consider. Vice Mayor Reiner moved to direct staff to prepare this legislation and schedule on an upcoming agenda. Ms. Salay seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Amorose Groomes, yes; Mice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes. • Status of Medical Marijuana Rules and local Legislation in Ohio Ms. Readier reported that on May 25, 2016, the Ohio General Assembly passed Substitute House Bill 523 (HB523). This allows individuals with a qualifying medical condition, on the recommendation of a physician, to apply to the State, and upon approval of their application receive an identification card allowing them to obtain, possess and use medical marijuana for the treatment of the specified condition. HB523 expressly affirms that municipalities may adopt restrictions, including prohibiting or limiting the number of cultivators, processors, or retail dispensaries of medical marijuana within their corporate limits. Ms. Readier stated that it is staff's recommendation that the City enact a ban upon medical marijuana cultivators, dispensaries, and processors within Dublin. Mayor Peterson moved to direct staff to draft legislation to enact a han upon medical marijuana cultivators, dispensaries, and processors. Mr. Lecklider seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Ms. Alutto, yes, Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes. • Tree Preservation /Replacement Fee Waiver Policy Ms. Husak .Mated that staff has researched this issue. A majority of the past waivers have been requested as stand -alone Council actions, and Council has granted a total of 22 waivers (six were approved prior to the adoption of the policy). Several developments, however, have requested relief from the tree replacement requirement through development agreements and through the planned district rezoning process by incorporating waiver language in the development text. Ms. Husak stated that staff provided Council with four options in their packet for review and staff's recommendation is for Council to consider a Code revision as well as updating RECORD OF PROCEEDINGS Minutes of Dublin City Council _ Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 10, 2017 Page 15 of 19 the current policy. Council could also request the input of their boards and commissions as may be appropriate or required. Mayor Peterson noted he supports options two and three -- the policy update and Code revision, respectively. Mr. Keenan stated that his goal is having consistency in this process. Ms. Amorose Groomes stated in regard to the policy update that she would prefer to have criteria that is measurable and calculated. The Code revision is far more difficult because whenever there are changes to the Code, there are unintended consequences. She is supportive of both options, but does not believe they need to be done together. Mayor Peterson moved to direct staff to propose a policy update on the Tree Preservation /Replacement Fee Waiver Policy with proposed Code revisions to follow. Ms. Alutto seconded the motion. Vote on the motion: Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mayor Peterson, yes, Ms. Salay, yes. STAFF CCU M M ENTS • Recommendation to remove Basic Plan Review - Columbus Metropolitan Library, Dublin Branch (Case 17- 002ARB -BPR) and Basic Plan Review - Library Parking Garage (Case 17- 003ARB -BPR) from the table and schedule both items for hearing on the April 24, 2011 Council agenda Mr. McDaniel reviewed the memo from Mr. Losinski, Columbus Metropolitan Library requesting that City Council schedule review of the Basic Plan at the April 24, 2017 meeting. Mr. McDaniel therefore recommends removing both the library and the parking garage items from the table and scheduling them for consideration at the April 24, 2017 Council meeting. Mayor Peterson invited public testimony. Jerry Kosicki, 4313 Wyandotte Woods Boulevard, Dublin stated he is a 30 -year resident of the School District and a 22 -year Dublin resident. The community should say "yes" to the new library project as proposed. Everyone agrees that the current library needs to be replaced. The current building is not historic and it will be replaced with another larger, but non - historic building. The scale is not out of line with what has been built at Bridge and I ligh. Some of the building will be below the existing grade to minimize its height. The design is dramatic and imaginative and it will be great for that location. As people come over the pedestrian bridge from Bridge Park East, past the mixed -use building that is nearing completion on the west side, it will seem like the perfect fit. Cities grow organically, and the most loved factor of old Dublin is its authenticity. It was built by people, building by building, over a long period of time. Those buildings are the records in time of when they were built and the people who built them and the way they lived. The proposed building will be an authentic representation of our time. Charge is sometimes hard for some people to accept; others thrive on change. A major library is all important building in any city, as it stands as a monument to learning and human advancement through knowledge. Libraries throughout the world have been embracing contemporary design, because this has a unique ability to unleash human imagination and encourage creative thinking by young people and adults. Some say the building doesn't fit, but he disagrees. If there ever has been a community built on education and entrepreneurial and unconventional, out of the box thinking, it is Dublin. It is this creative spirit and get things done attitude that has attracted so many to this very remarkable, well -loved city that we proudly call "home." Repurposing the site of Dublin's first three -story school building for human learning helps renew the connection between this prominent historic spot within the community and the intense commitment to public education and maximizing human potential that the City and its people are all about. With a few partners, including Dublin residents Kevin Cooper, Andrew Graham and Kris Aldemir, they have created a petition at the change.org site in support of the proposed contemporary library. He invites the people of Dublin to sign on to this grass roots RECORD OF PROCEEDINGS Minutes of Dublin -Council Ciy Meeting BARRETT BROTHERS - DAYTON, OHIO Held_ April 10, 2017 Page 16 of 19 Form 6101 movement. Their message is strictly a positive one. Too often, divisiveness, anger and resentment are more powerful factors in public life than cooperation, logic and reasonableness. Libraries, though, are ultimately secular temples of learning and logic. Therefore, he believes this is the appropriate way to wage this campaign. In 2.5 weeks, 245 signatures have been gathered through social media and networking. To put the number of signatures in perspective, they already have approximately 750/0 of the signatures compiled by those circulating a petition in opposition to the library over 5 -6 weeks. This demonstrates there is a lot of latent support in the community for the project that has not had a place to be represented. Signing this petition is an endorsement of the desire to improve a tiny corner of the community, and do it in a grass roots way for the benefit of all the community. People power works, especially when directed toward making life better for the whole community. He thanked Council for all they do. Mayor Peterson thanked him for his comments. Mr'. McDaniel stated that at the last Council meeting, Council requested that staff approach the Library team about the possibility of a workshop. Staff did so, but the Library respectfully declined. He wanted to make sure Council was aware that the offer was extended to them. Mayor Peterson stated that it is important that this opportunity was made available to the Library group. Council had a work session already scheduled on April 17, but was willing to dedicate the session to the library topic, if agreeable with the Library team. Mr. McDaniel reminded Council that there remains a joint work session with the Planning and Zoning Commission as scheduled at 6 p.m. on Monday, April 17. A variety of topics are scheduled for discussion. There were no further comments. Mayor Peterson moved to take the two items -- the Basic Plan Review - Columbus Metropolitan Library, Dublin Branch (Case 17- 002ARB -BPR) and Basic Plan Review - Library Parking Garage (Case 17- 003ARB -BPR) from the table and schedule both items for hearing on the April 24, 2017 Council agenda. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Ms. Amorose Groomes, yes; Mr. Lecklider, yes; dice Mayor Reiner, yes; Mayor Peterson, yes; Mr. Keenan, yes; Ms. Alutto, yes. Mr. McDaniel had the following additional comments: • James Clevenger: Mr. McDaniel informed City Council about the death of full -time employee James Clevenger. Mr. Clevenger had worked for the City since October 200:1 and was a dedicated public servant. Mr. McDaniel thanked Mayor Peterson for the proclamation he provided to Mr. Clevenger's family. • Park Naming: CSAC has recommended Riverside Crossing Parkas the name for the new park along the river. He inquired if Council would like to address the issue at this meeting or postpone to a later date. Mr. Keenan stated that CSAC made this recommendation in concert with other entities, so he is comfortable with moving forward on this recommendation. Mr. Keenan moved to adopt CSAC's recommendation and name the new park Riverside Crossing Park. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Salay, yes; Mayor Peterson, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes. Dublin Irish Festival commemorative sculpture and pavers: Mr. McDaniel asked for any concerns of Council regarding this information in their packet. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held April 10, 2017 Page 17 of 19 There were no concerns expressed. Form 6101 • The New American Advisory Council: If any member of Council is interested in serving on that Council or would like to recommend a community member, they can forward their resume directly or Mr. McDaniel will forward it on their behalf. In response to Mr. Keenan, Mr. McDaniel stated that the request came for a community member and asked that Council suggest names. • Council Chambers Renovation: A comprehensive memo was provided to Council about proposed audiovisual and technological improvements for the Council Chambers. Mayor Peterson inquired about the timing of the improvements. Mr. McCollough responded that there is no timeframe established, as staff wanted Council to have the opportunity to provide feedback before scheduling any work. In response to Mr. Keenan, Mr. McCollough stated that the large presentation viewing screen in the middle of Council Chambers would not be viewable from both sides. Council members would have their own monitors for viewing the presentation. Ms. Amorose Groomes inquired about the use of a laser pointer and whether or not Council will be able to illustrate an area on the screen. Mr. McCollough stated his understanding is that Council members will not have the ability to do so under what is proposed. Ms. Amorose Groomes stated that she believes that is an important feature, particularly in the planning and zoning process. She would like staff to investigate what it would require to add that technology to the proposal. COUNCIL COMMITTEE REPORTS Finance Committee: Mr. Keenan stated that the next Finance Committee meeting will be held on Monday, April 24th at 5:30 p.m., immediately prior to the next City Council Meeting. Ms. Amorose Groomes inquired if that was a Committee of the Whole meeting. Mr. Keenan stated that all Council Members are always welcome to attend Committee meetings. Mayor Peterson inquired as to staff's expectation, based on the topics to be covered. Mr. McDaniel stated that most members typically attend the Finance Committee meetings, given the topics are of interest to the entire Council. Mr. Keenan encouraged all members of Council to attend this committee meeting, because of the debt presentation from Finance Department. Ms. Mumma stated that the Finance Department will provide the first quarter financial update, but there will also be a comprehensive discussion of debt in advance of the upcoming bond issues that will be brought forward for Council to consider. Dublin Friendship Association: Ms. Alutto stated that the packet included the International Assessment Recommendations. She encouraged everyone to review the recommendations. MORPC: Mr. Lecklider stated the next meeting is scheduled for Thursday, April 13. US 33 Corridor: Mr. Lecklider stated the next meeting was scheduled to be Friday, April 14, but due to the holiday it has been rescheduled in May. Dublin Arts Council: Vice Mayor Reiner reminded Council of the Garden Party Fundraiser scheduled on Friday, May 5 at OCLC. This is the largest fundraiser for the DAC. Tickets are $100, which includes food and beverages. Dublin Schools Collaboration: Ms. Alutto stated that the next meeting is scheduled on Wednesday, April 12. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO Held April 10, 2017 Page 18 of 19 Washongton Township: Mayor Peterson stated that this is Ms. Ott's last meeting as the Washington Township Administrator. Ms. Ott has accepted an Assistant City Manager position in Aspen, Colorado. He wished her well and thanked her for her service. Mr. McDaniel reminded Council of a farewell reception for Ms. Ott on Wednesday, April 19 from 4 -6 p.m. at the Township Administrative Building. Mr. McDaniel added that he hired Ms. Ott as an intern and is proud of her professional advancement. COUNCIL ROUNDTABLE Ms. Amorose Groomes: Ms. Alutto: Mr_ KPPnan Form 6101 o Thanked staff for the Communication Outlook. She appreciates the information. o Reported that she and Ms. Alutto participated in a panel for the Chamber Leadership Dublin meeting on March 22. There are wonderful people participating in that program with great questions. o Attended the reveal of the documentary about Jack Nicklaus on April 7. It will be shown in three segments beginning on Sunday, April 9. The City is fortunate to have the Muirfield Village Golf Club in Dublin, as the Tournament brings positive attention to Dublin and Muirfield each year. She thanked the Muirflield Village Golf Club for extending the invitation to Council. o Shared that she attended Mr. McDaniel's military retirement ceremonies, which were wonderful. She thanked him for including Council. o Requested that staff obtain some input from local businesses regarding the Tobacco 21 legislation. She is very supportive of the legislation, but it is important to acknowledge the businesses and the impact that this change could have on them. o Requested information on enforcement and penalties for the Tobacco 21. legislation. Ms. Readler responded that in her memo, she provided information about other communities that have adopted similar legislation. Penalties would be consistent with those of other communities . an M4 and M3. Mr. Keenan stated he is interested in input from Chief von Eckartsberg regarding enforcement, as well. Vice Mayor Reiner: o Shared the details of a Friday meeting he was invited to attend with Vice President Pence, who was speaking in Reynoldsburg. The meeting focused on small businesses and how government can improve what support they provide to them, as well as other issues of interest. Senator Portman and Congressman Tiberi were both present. Mr. Reiner thanked City Council Members Alutto and Keenan for their input on immigration and insurance issues, respectfully; Dale Saylor's office for his advice on tax issues; Charles Mifsud, attorney; and Mr. McDaniel for his input regarding infrastructure spending. He found the Vice President to be very personable and sincere and enjoyed meeting hire. He thanked everyone for their input. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS • DAYTON, OHIO .7 Page 19 of 19 Form 6101