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HomeMy WebLinkAbout03-20-17 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held_ CALL TO ORDER March 20, 2017 Mayor Peterson called the Monday, March 20, 2017 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Keenan, Mr. Lecklider and Ms. Salay. Staff members present were Mr. McDaniel, Ms. Crandall, Mr. Smith, Ms. Mumma, Mr. Earman, Ms. Goss, Mr. Foegler, Nis. O'Callaghan, Chief von Eckartsberg, Mr. Hammersmith, Ms. Richison, Ms. Gibson, Ms. Burness and Mr. Plouck. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for the purpose of discussing the purchase of property for public purposes; conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; and preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Salay, yes. The meeting was reconvened at 7:09 p.m. PLEDGE OF ALLEGIANCE Ms. Salay led the Pledge of Allegiance. SPECIAL PRESENTATIONS/ PROCLAMATIONS Fa rth Mnnth Mayor Peterson read and presentee a proclamation to Mr. Earman for April 201-'/ as 1��arth Month in the City of Dublin. Mr. Earman stated that there are a number of programs taking place during Earth Month, including: the Domestication of Amphibians, Walking Your Dog in Nature, Household Hazardous Waste Collection Day, Earth Day Project on April 22, and Arbor Day activities. CITIZEN COMMENTS Kevin Cooper, 5404 Tara Hill Drive, Dublin commented regarding the proposed library project. He supports the project as proposed. However, in listening to public comment, he noted that the primary question is the element of tension. The first time he saw the rendering on social media it was one perspective of the building that was not put into context, so he can understand the shock to some residents. He encouraged residents to look at all different perspectives of the project. His favorite was the picture illustrating the height difference in the buildings. He believes it will add a lot of features to Historic Dublin, especially to the Veterans Memorial. The new plan opens up an opportunity and builds a little more reverence for the Grounds of Remembrance. The larger issue is the tension of those who want to preserve the history of Dublin and the small town feel versus those who want the City to build and grow. He referenced the State of the City and comments about respecting history, but always thinking about tomorrow. This tension will always exist in Dublin unless it is resolved. He urged Council to keep the process moving forward and trust in the process. The renderings never do justice to the final product. His concern is that the focus will be on resolving the two sides of the tension issue. He appreciates the opportunity for public input and encouraged Council to continue moving forward with the project. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Feld CONSENT AGENDA Dubliner Council March 20, 2017 Page 2 of 12 Mayor Peterson moved approval of the one item on the Consent Agenda. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. • Approval of Minutes of Council meeting of March 13, 2017 Meeting Form 6101 SECOND READING / PUBLIC HEARING — ORDINANCES Mayor Peterson moved that the Council Rules of Order be waived in order to address Ordinances 0717, 08 -17, 09 -17 and 10 -17 together. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; and Vice Mayor Reiner, yes. (The Clerk read the names and addresses of the property owner into the record.) Ordinance 07 -17 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.002 -Acre, More orr Less, Permanent Easement from Cynth "Hc, A. Sours- Morehart, from the Property Located at 98 Grandview Drive for the Public Purpose of Constructing Storm Water and Drainage Improvements. Ordinance 08 -17 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.002 -Acre, More or Less, Permanent Easement from Shirley A. Taylor, from the Property Located at 59 Grandview Dave for the Public Purpose of Constructing Storm Water and Drainage Improvements. Ordinance 09 -17 Auithorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.002 -Acre, More op Less, Permanent Easement from Roslyn Jane Turner and Laurence K. Watkins, from the Property Located at 15 Longview Drive for the Public Purpose of Constructing Storm Water and Drainage Improvements. Ordinance 10 -17 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.002 -Acre, More or Less, Permanent Easement from Emily D. Ferguson and Kevin T. Snelling, from the Property Located at 160 Grandview Drive, for the Public Purpose of Constructing Storm Water and Drainage Improvements. Ms. Salay introduced the ordinances. Mr. McDaniel stated that the City is preparing to construct street improvements in the Mid- Century neighborhood, including storm water and drainage. This project requires that the City obtain permanent easements from the property owners listed in Ordinances 07 - -17 through 10 -1-7. The City has been in good faith discussions with the property owners and the property owners have agreed to donate the easements to the city. In response to Vice Mayor Reiner, Mr. McDaniel stated that all aforementioned property owners have agreed to 100% donation of the easements to the City. Ms. Amorose Groomes asked why these easements are all square when easements are typically linear. Mr, McDaniel responded that these are storm drainage improvements so it encompasses a storm body. Vote on Ordinances 07 -17, 08 -17, 09 -17 and 10 -17: Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor Reiner, yes; Ms. Salay, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held_.. March 20, 2017 Page 3 of 12 Form 6101 INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 17 -17 Authorizing the Provision of Certain Incentives to Ease Logistics Services LLC to Induce it to Retain and Expand an Office and Associated Operations and Workforce withon the City, and Authorizing the Execution of are Economic Development Agreement. (Second reading /public hearing Apr, "l 10 Council meeting) Mr. Lecklider introduced the Ordinance. Mr. Kridler stated that Ease Logistics provides supply chain management services by working with clients, shippers and transportation providers. This relocation and expansion project would result in the retention of 28 existing employees in Dublin and the addition of 27 new employees by the end of 2022. The EDA proposed to Ease Logistics is a five -year, 10% Performance Incentive on withholdings collected for all employees that is capped at $25,300 for the term of the agreement. The City expects to net approximately $211,700 over the five -year term. Representatives from Ease Logistics will be present at the April 10 Council meeting. Mr. Lecklider asked about the term "acquisition" being used in the memo as opposed to leasing. Mr. Kridler responded that the company will be purchasing their building. In response to Ms. Amorose Groomes about what will occur if the acquisition does not take place, Mr. Kridler stated that the agreement is based upon the acquisition of property. If the company instead decides to lease office space, a new agreement would be brought to Council. Mr. McDaniel added that if such a change were to occur, it is possible the City could reconsider the incentive being offered. There will be a second reading /public hearing at the April 10 Council meeting, INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 16 -17 A Resolution in Opposition to Centralized Cofllection of Municipal Taxes. Mayor Peterson introduced the Resolution. Ms. Gibson stated that this municipal tax issue has been ongoing. The proposed State budget includes a provision for the Ohio Department of Taxation to collect the net profit tax only, and charge the City a 1.0 percent fee for doing so. The City's cost of administering all the tax revenue — withholding, individuals, net profits and hotel -motel tax - is .8 percent. She noted that when the revenue is down, but net profit revenue is up, the cost to Dublin would be even higher. In addition, there is no guarantee that the 1.0 percent fee would not increase if more money were needed for the State to balance its budget. She has been working with Representative Scherer and Representative Schuring on making the Ohio Business Gateway available and with the capacity to file through the gateway, with the money flowing to the municipalities as the withholding does now. She is requesting Council's passage of this Resolution. In response to Mr. Lecklider regarding support from local representatives, Ms. Gibson stated that Representative Duffey has expressed his support. Representative Hughes does not always weigh in on municipal tax issues. Mr. McDaniel added that Senator Kunze is also supportive of the City's effort. Mr. McDaniel thanked Ms. Gibson and Ms. Mumma for their work on this issue. The monitoring and the voice of the Mayors and Managers in Central Ohio is much stronger since reorganizing. The Ohio Municipal League has also been supportive with this issue. These Resolutions enable the cities to emphasize the importance of this issue to residents and to state representatives. He thanked the local representatives at the Statehouse who have been supportive of this effort. RECORD OF PROCEEDINGS Minutes of Dublin City- Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 20, 2017 Page 4 of 12 Form 6101 Ms. Gibson stated Representative Schuring has called a meeting for Thursday, March 23 with interested parties (the cities, the Chambers, The National Federation of Independent Business,the Ohio Society of CPAs, the Ohio Department of Taxation and the Ohio Department of Administrative Services) to discuss the cost to fix the Ohio Business Gateway. There is a modernization effort underway for the Gateway now, but it still won't be able to do what the preparers need it to do. Hopefully, Representative Scherer and Speaker Schuring would like to see this pulled from the budget for further consideration. Mr. McDaniel stated that he believes the Board of the Dublin Chamber of Commerce will take a supportive position on this issue as well. Their bylaws require referral to a Committee for review, but the indication he was given by the Chamber Board is that they will take a supportive position with this. He appreciates their willingness to review this. Mr. Lecklider stated that he appreciates Ms. Gibson's leadership and noted she is recognized as a tremendous resource and mentor. His understanding is that there is only a small percentage of business tax filers in the state that file with three or more entities. Ms. Gibson responded that is correct. She believes this information comes from the Regional Income Tax Agency, and that 87 percent file with one entity and a very small percentage files with three or more entities. In response to Mr. Keenan's question regarding the involvement of Dublin's lobbyists, Mr. McDaniel stated that they have been working with staff on this as well. Ms. Amorose Groomes stated that the most alarming information is that there is no guarantee that the costs for the collection by the state will not increase in the future. Ms. Gibson stated that another point of concern is that there would, in essence, no longer be an audit for these returns. Further, the working relationships the City has with their businesses could be jeopardized. Mayor Peterson stated that the volume the Dublin tax department processes and the fact that the cost to do it is the lowest of any area suburbs speaks to Dublin Tax Department's efficiency and customer service. In addition, he also believes this proposal further impacts home rule authority. In response to Vice Mayor Reiner's question regarding Dublin's number of businesses, Ms. Gibson stated that there are approximately 4,000 businesses in the City of Dublin. Vote on Resolution 16 -17: Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; and Mayor Peterson, yes. Resolution 17 -17 Appointing Members to the Various Boards and Commissions of the City of Dublin and the Bridge Park New Community Authority, Mr. Keenan introduced the Resolution. Mr. Keenan stated that interviews have been concluded for openings on the various boards and commissions. The following individuals are included in the appointing legislation for terms beginning April 1: • Cathy DeRosa - reappointed to a four -year term on the Planning and Zoning Commission • Robert Miller - reappointed to a four -year term on the Planning and Zoning Commission • Thomas Munhall - reappointed to a three -year term on the Architectural Review Board • Satya Goyal - appointed to a three -year term on the Board of Zoning Appeals • Bob Bowers - appointed to a three -year term on the Personnel Board of Review RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held Form 6101 March 20, 2017 Page 5 of 12 • Marilyn Baker, Ann Bohman and Stephanie Hall - reappointed to three -year terms on the Community Services Advisory Commission • Laura Colwell - reappointed to a three -year term on the Records Commission • Sheri Tackett - reappointed to a two -year term as Citizen Member on the Bridge Park New Community Authority • Rick Schwieterman and Lynn Readey — reappointed to one -year terms as Citizen Members on the Bridge Park New Community Authority • A.C. Strip — reappointed to a two -year term as Local Government Representative to the Bridge Park New Community Authority Vote on Resolution 17 -17: Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Leckl ider, yes; and Ms. AI utto, yes. OTHER • Application for Placement of Farmland in an Agricultural District - 6.066 acres located at 3910 Summit View Road, Dublin, OH 43016 — Owner, Paul Tobias, 3074 Strathaven Court, Dublin, OH 43017 Mr. Smith stated that Mr. Tobias has submitted an application for placement of farmland in an Agricultural District, pursuant to ORC § 929.02, for his property located at 3910 Summit View Road. The statute requires City Council's review and a decision to approve, modify or deny the application. City Council may take up to 30 days to make a decision. Legal staff is still reviewing cases in their research. An agricultural district designation provides the landowner: protection against civil nuisance suits over farm operations; deferment of special assessments on land for purposes of sewer, water, or electrical services; and requires additional review by the Department of Agriculture prior to taking agricultural district land by eminent domain for public purpose. He recommended that Council proceed to hear Mr. Tobias' presentation and consider the information in order to make an informed decision within the timeframe allowed. He noted that there is a dual process with this application in that Mr. Tobias also must file with the county auditor, which he has done. The auditor makes an independent decision. Mr. Tobias must secure approval from the City as well as the county auditor. Paul Tobias, 3910 Summit View Road, Dublin stated that this property is not a typical Dublin property. It consists of six acres in the northeast corner of the City. They purchased the property in December 2016 with the intent to continue its use as a commercial horse boarding and riding facility, as it has been for the last 40 or so years. Given the presence of large vacant lots around this property, their primary concern is nuisance claims. With a riding facility there is the potential for dust and noise, and therefore it seemed reasonable to secure protection against nuisance claims. In response to Vice Mayor Reiner, Mr. Tobias stated that he and his wife do have experience with horses and this type of facility. In response to Mayor Peterson, Mr. Tobias stated that the facility is currently under renovation, so the horses that they currently have are boarded elsewhere. He added that the renovations should take a few more months. His understanding was the previous owners had 40 horses on the property. Mr. Tobias stated he would consider that close to capacity. Mayor Peterson asked if they plan to board horses only or have riding lessons offered on the property, as well. Mr. Tobias responded that it would be a combination of those two. In response to Mayor Peterson, Mr. Tobias stated that if all goes well, he will be hiring some employees to work at the facility. Mayor Peterson noted there is a house on the property. Are there any living facilities included in the building where the horses are kept? Mr. Tobias responded that there are no living facilities for people in the structure where the horses are kept. The only residents on the property currently are in the house. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held. March 20, 2017 Page 6 of 12 Mayor Peterson asked whether there were ever any nuisance problems with the property under the previous ownership. Mr. Tobias responded he is not aware of any, and they never applied for any agricultural district use as far as he knows. Ms. Amorose Groomes inquired whether Mr. Tobias anticipates other construction projects planned for the site outside of the renovation of the barn. Mr. Tobias responded that the renovation of the current facilities is the only project currently under discussion. In response to Mr. Lecklider's question regarding notice requirements for adjacent landowners, Mr. Smith stated that staff has complied with the statutory requirements of notification. He is not certain if that would have provided notice to the abutting landowners per se. Mayor Peterson thanked Mr. Tobias for his presentation and stated that this issue will be scheduled on the April 10 Council meeting agenda for a decision. Mr. McDaniel clarified that notice was given to the applicant and was published in the newspaper on March 13, in accordance with the ORC requirements. Following brief discussion, Mr. Smith stated that staff will notify other residents beyond what is required in the statute, if that is Council's desire. Mr. Lecklider asked if the residents on Glencree were made aware of this application. Mr. McDaniel responded that they were not notified. Mayor Peterson stated that he would like a list of reasonable interested parties assembled and a notice sent to them. Mr. McDaniel stated that staff will do so. Mr. Lecklider stated he believes it is important to notify the residents as they have observed the previous use on the property discontinued and may be under the assumption it will not be used for the same use going forward. Mr. Smith stated that the property currently has a non - conforming use that is still in effect. Provided they operate this within a two -year period as the same operation, they retain their rights to this non - conforming use. However, if the owner wants to expand what exists on the site, the property owner would need to undergo the City's process for that change. Ms. Amorose Groomes clarified that their current zoning is R -1, and expansion would impact that, likely requiring a rezoning. Mr. Smith stated that expansion of a non - conforming use would need to be approved by the City. Ms. Amorose Groomes stated for purposes of clarification that the residents on Glencree, the north side of Summit View and the west side of Sawmill Road north of Summit View should receive notification plus the church at the corner of Summit View and Sawmill. Mr. McDaniel stated that they will notify residents in the same manner as is done for other City notifications. Mr. Lecklider stated that the applicant has indicated that, previously, 40 horses were boarded on the property. What type of review process is triggered if that were expanded to 80 horses? Mr. Smith stated that his understanding is that when they received their waiver it was to operate a horse farm. If they want to, for example, double the size of the stable and activities, which would increase the intensity of the non - conforming use, this would require review by the City. Mr. Keenan stated that it is not only Council who needs that information, but Mr. Tobias as well so lie understands his future rights. Mr. Smith agreed to share this information with Council as well as the applicant. Mayor Peterson emphasized that Council is not trying to close his business, but just to understand the process going forward. RECORD OF PROCEEDINGS Minutes of Dublin Council Meeting BARRETT BROTHERS . DAYTON, OHIO Held_ March 20, 2017 Page Y of 12 • Basic Plan Review - Columbus Metropolitan Library, Dublin Branch (Case 17- 002ARB -BPR) and the Basic Plan Review - Library Parking Garage (Case 17- 003ARB -BPR) Form 6101 Mr. McDaniel stated that the City of Dublin and the Columbus Metropolitan Library are requesting City Council table the basic plan review that was scheduled for this meeting. Both parties believe the extra time is necessary to assess and consider the various input that has been received. The parties remain committed to return to Council in the very near future with a basic design plan, but he does not have a definitive date. Ms. Salay stated she has some questions. Council saw this design through renderings presented in January. The public began to weigh in, and then ARB had the opportunity to weigh in. However, Council has not had the opportunity to provide concrete feedback on what they would like to see. She doesn't want the Library and development team to respond to both sides of the public comment and then return to Council, without having the opportunity for Council to provide feedback. There was never a charrette scheduled where discussion could have taken place about whether a contemporary building is appropriate. The architects proposed a spectacular design, but she would like the opportunity for Council to provide its feedback, as the ultimate decision maker for the community. She has heard the passionate responses from the community, but believes it is also important for the Library and staff team to hear Council's feedback. Mr. McDaniel stated that staff is more than happy to take any feedback from Council on this ratter. It is Council's process and their decision about how they want to proceed. Ms. Amorose Groomes stated that the form -based Code was designed to provide opportunity for input on projects early and often. Whether or not this project had opportunity for input early in the process is up to each Council member to decide. However, whatever direction is given, she would prefer to keep the design very conceptual and have some variations of the concepts made available. If variations are provided, feedback can be given about what is attractive with each variation. She would encourage the team to pursue that direction. Mayor Peterson stated that it seems there is much frustration on every side. There have been feedback opportunities for citizens, but it does not feel like the public review is really engrained in the product in a substantive way. He is aware that the Library is trying very hard to address the concerns that have been expressed. He wants to ensure that the City is effectively helping them respond to those concerns. What is the best next step to meet that goal? Mr. McDaniel stated that he would welcome all feedback tonight and any guidance — whether Council wants to reconvene on April 10 or set up another workshop. He emphasized that staff is not in a huge rush for decisions and is not pushing any timeframe. Whatever Council believes will work in terms of garnering adequate input from the community as well as their own input is Council's decision. Staff will accommodate and support this decision process. Ms. Alutto stated that Council was introduced to the first renderings of the library along with the public in January and the process has felt a bit rushed. Council has not had an opportunity to provide feedback. What would be the appropriate venue in which to provide that feedback? She would like to have an avenue available for that as well as an opportunity for whatever additional citizen input is desired. Mr. McDaniel suggested there are two avenues for such input — a City Council meeting or a Council work session. Council can suggest whatever way they would like to provide their feedback and direction. Ms. Arnorose Groomes stated the e -mails received through the 'Contact City Council" venue reflected a feeling that not adequate opportunity to weigh in on the design of the library was provided prior to the design being revealed. She would like to see a design charrette held prior to it coming back to City Council in order that the public can participate. The design was "fully baked" when it was brought to Council, which was not the intent of the review process. The form -based Code intends to provide the opportunity for feedback early and often. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held March 20, 2017 Page 8 of 12 Meeting Form 6101 Mr. McDaniel stated that he believes in opportunities for feedback throughout the process. He reminded Council that the library is not the City's project -- it is the Columbus Metropolitan Library's project. The City can suggest these approaches to the Library, but this is no different than any applicant who brings forward a proposal for development. The City has no input until the proposal is submitted. It was not clear what might be brought forward at what point, and that is somewhat typical of the review process. M�>. Amorose Groomes recalled what Ohio University did in hosting a design charrette. Mr. McDaniel responded that OU was working on their Master Plan and the City required that of them. Ms. Amorose Groomes stated that she understands that this is the Library's building, but to the extent that the City is contributing financially in terms of the parking garage, etc. and that libraries are funded with public dollars, she believes it is in their best interest to consider that. Ms. Salay asked about the Library's impression of the public reaction to the proposed building. Mr. McDaniel responded he could not speak on the Library's behalf. Ms. Salay stated that she is confident in the City's partnership with the Library. She wants to be fair to them, and sending them back to start over with the public does not seem fair. She would be interested in having a workshop with the Library team for review. The internal workings of the building as they describe it make sense and it is exciting to have this in the community. Some minor adjustments to the exterior would be nice, but she never anticipated having a faux historical building. That would not make sense. Ms. Amorose Groomes clarified that she is not seeking a faux historic building either; she is looking for a fantastic building. Mr. Lecklider stated that he is supportive of a workshop on this topic. Having the benefit of public feedback received and recognizing that Dublin is a community of 44,000, he is not certain if anyone can analyze the feedback to determine a true majority. He would welcome an opportunity to offer feedback to the Library. If there were a revision to the design proposed, that would be an opportunity for weigh in by the public. He acknowledged that he is certain that they cannot satisfy everyone. Ms. Alutto agreed that this is a situation where not everyone will be happy, but the City can work with the Library to create a project that most people will support. She is searching for the input of the City Manager and other Council Members to determine the best venue to hear each other's input and ensure the public process. She acknowledged that it is the Library's building, but because it is such a public - public partnership and this building is for the public it is a bit different from other buildings. She has been doing research on bringing modern architecture into historic areas. She thanked staff for the compiled listing of comments regarding the library and has found that helpful. Vice Mayor Reiner reiterated that City Council is not the client of the architects, the Library is their client. He added that he has spoken with the architects and the library design is a laudable design. It is a contemporary building in a historic area. He believes that the architects could devise a transitory feature that allows the library to exist in that area without being a glaringly modern building through architecture or landscaping features. It could be resolved for both parties. He shared that he does not want this project to be pushed back and then have disagreement about which party pays for a redesign, resulting in delay of the project. Ms. Amorose Groomes stated that there is nothing in the Code to preclude it from being a contemporary building. There are height restrictions, however, that this building as designed does not conform to, but she believes there is room in the Code for a contemporary building. However, it does need to conform more to the Code that exists in terms of mass, scale, height and materials. Vice Mayor Reiner agreed and stated that a buffer could be created that allows passage through Historic Dublin into a contemporary new Dublin. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council March 20, 2017 Page 9 of 12 Meeting Form 6101 Mayor Peterson stated that there was a Council work session on March 6, and everyone is aware of the issues raised. What is the intention of the Library in terms of the requested tabling of the plan, and are they expecting to revise their proposal prior to returning to Council? Mr. McDaniel responded that his understanding is the Library is trying to be responsive to everything they have heard, as is staff. This is one of the largest public - public partnerships the City has done. If Council is ready to provide direction regarding their expectations, he would welcome their comments. He will meet with the Library representatives tomorrow. Mayor Peterson stated that he cannot articulate the desired appearance of this building, but suggested scheduling a work session where the Library brings forward a revised proposal in response to all of the input; Council could then flesh out issues and work with them; and when ready, the revised proposal could be scheduled on a Council meeting agenda where public input could be provided. Mr. Foegler stated that he, too, does not want to speak on behalf of the Library. However, one of the things the Library has heard and that they will be reviewing relates to materials. The notion of trying to add some definition of how much is on the table for modification or how much refinement is the Library's call. In all cases, the Library has heard that there have to be elements of this design that provide more deference to the Historic District and provide some level of connection. There are a number of ways that could be done, and they would like to explore options in a participatory way. They will be exploring ways to do that when they meet tomorrow and will discuss options. He believes that the Library will want to come back to Council at the next meeting and suggest what some of those approaches are, what kind of things they would be willing to consider to accomplish that, and what kind of things they view that are core to the concept that are less open to revision. He hopes that will be the outcome of some of the discussions taking place this week. Ms. Alutto clarified that the City is therefore waiting to hear from the Library about their willingness to engage and how that can be done. Mr. Foegler responded that the Library needs to weigh in on the notion that there have to be some design elements that accomplish this connection to the past and the process that will follow as they identify options. He believes they are willing to engage in a very participatory process to do that. They want to think through some of those options and how those might work, and then suggest some of those to Council, as well. Ms. Alutto asked if they would be bring some ideas to Council on April 10. Mr. Foegler stated that he doesn't believe that the Library has preconceived ideas of how that would work. They have expressed a willingness and are receptive to that. There are many aspects of the plaza and public realm of this building that can do many things. That could mean having a charrette or a committee that engages stakeholders to come in and generate ideas, then returning to Council. He believes that there will be a proposal from the Library to Council suggesting a method to determine the best process going forward as opposed to presenting a design solution at the next meeting. Mr. McDaniel added that it would be helpful if Council would let staff know their preference as to what the process should be. Mr. Lecklider stated that he would prefer a workshop and an opportunity for dialogue with the Library. He made reference to an e -mail that he sent recently with respect to examples of other libraries across the country. He inquired as to whether or not the garage should be a separate discussion. He has some concern about the size and design of the garage as proposed. Mr. Foegler stated staff is willing to explore options, but cannot come back with meaningful representations of alternatives in a few days. Ms. Salay stated the two projects should go hand -in -hand. Mr. Foegler agreed that the two cannot be done in isolation. Cohesion between the two projects is critical. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS • DAYTON, OHIO Held Dublin gt Council March 20, 2017 Page 10 of 12 Meeting Form 6101 Ms. Amorose Groomes stated that she would be fine with having a workshop. Her immediate direction to the Library would be to try to meet Code. She reiterated that there is nothing in the Code that precludes a contemporary building, but the height and massing are problematic. Vice Mayor Reiner noted that he, too, would like to see their designs in a presentation in some setting. He does not believe this is an insurmountable problem. There is a group who supports the design, and others who believe it is too contemporary in this historic area. What is needed is some type of transitory piece to address both sides of the issue. Mayor Peterson stated there is currently a joint work session with Planning and Zoning scheduled on April 17. Perhaps that could be changed to accommodate a work session between Council and the Library. Ms. Amorose Groomes suggested bringing ARB into the fold instead of PZC since ARB is the more likely reviewing body. Ms. Salay cautioned regarding the idea of bringing a contemporary building into the ARB arena due to their mission and charge. She is in favor of having a work session. She would appreciate having images to review, as it gives everyone a common language to consider and respond to in a workshop setting. Mayor Peterson stated that staff could talk with the Library representatives tomorrow, and this work session could potentially be scheduled for April 17. If there is a need to come to Council for any clarification, that could be done at the April 10 meeting. Ms. Salay stated with regard to feedback for the Library that she is fine with them pushing the limits of the Code. She doesn't want the Code to limit or restrict them in their design. Mr. McDaniel stated that some of the earlier input was contradictory — some advised to be cautious about the Library going down a certain path, some suggested relaxing the Code, others did not support relaxing the Code. There is no clear direction, and input from Council is still needed. Vice Mayor Reiner stated that it would be helpful to have some sketches in response to the issues raised and then Council could provide the feedback. Mr. McDaniel asked whether Council envisions such a workshop to be done similar to the Mcirch 0 workshop -- livestreamed, with Council seated at the dais? Ms. Amorose Groomes responded that the public appreciated the opportunity to view the work session through live streaming. Mayor Peterson agreed and suggested that the work session format be the same as the March 0 meeting. Mayor Peterson moved to table the basic plan review for both the library and the parking garage. Ms. Alutto seconded the motion. Vote on motion: Mr. Keenan, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; and Ms. Salay, yes. Mr. McDaniel noted that staff will meet with the Library representatives tomorrow morning and can discuss the possibility of a work session. Staff will advise Council of their response. STAFF COMMENTS Mr Mrn;;niPl - 1. Thanked staff for their work, Wendy's for hosting and the public for attending the State of the City event. The printed annual report is now available, as well. 2. Reported that the Central Ohio Mayors and Managers Association (COMMA) conducted a press conference today announcing the filing of a lawsuit regarding Senate Bill 331. The City of Dublin is a party to that lawsuit among the other members of COMMA, and was joined by the Southwest Association. There were some separate filings made in Northeast Ohio — Akron, Cleveland and Toledo - RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council March 20, 2017 Page 11 of 12 Meeting Form 6101 and there will be a follow on action by the City of Cincinnati. 'Yhe focus of the lawsuit is about the process, or lack thereof; it is not an anti - technology statement. The City has been recognized globally twice for technology and broadband infrastructure and wants to work proactively with the industry so our residents can have the best services and be active participants in the global broadband economy. COUNCIL COMMITTEE REPORTS Planning and Zoning Commission: Ms. Salay, Council representative shared with Council that the master sign plan for Block A in Bridge Park was recently reviewed by the Commission. Included in the plan were three signs on the Marriott hotel, which were seven stories in the air. One of the signs was 100 square feet on the south facing elevation, the 70 square foot sign was on the nor=th elevation and the applicant also requested a third sign above the roof top bar. The Planning and Zoning Commission, with six members present voted three in favor of the application and three against it. The applicant withdrew from the proposal the three signs that were elevated and then received a favorable vote for the balance of their site. The applicant will likely bring those signs back in the future. Vice Mayor Reiner inquired about the status of signs for the five or six restaurants coming to Bridge Park and whether their signage will have the new three - dimensional appearance. Ms. Salay stated that the Commission has not reviewed any actual signs yet. The Commission has only asked for the locations and sizes. Ms. Amorose Groomes asked about the status of a master sign plan for the entire project. Nis. Salay stated that for Bridge Park, it seems the applicant is bringing the signage in block by block and it is all very similar. Administrative Committee: Mr. Keenan, Chair stated that there is an executive session scheduled for Tuesday, March 21, at 6:00 p.m. for performance reviews. • Finance Committee: Mr. Keenan, Chair stated that there is a quarterly meeting scheduled at 5:30 p.m. on Monday, April 24. • MORPC: Mr. I- ecklider, Council representative stated that at the recent meeting, members made strong comments regarding opposition to SB 331 as well as the centralized collection of taxes. • Dublin Arts Council: Vice Mayor Reiner, Council representative reminded everyone that the Garden Party is on Friday, May 5 at OCLC. He encouraged all to attend and support the arts locally as arts funding may be reduced at the federal level. • Dublin Board of Education: Ms. Amorose Groomes, Council liaison stated that the next meeting is scheduled on April 12, and she and Ms. Alutto will report back to Council. COUNCIL ROUNDTABLE Ms. Amorose Groomes: 1. Thanked Ms. Mumma for the budget information. She found it helpful and anticipates upcoming reports because it appears the City has used 40% of the budget in the first quarter of the year. 2. Thanked everyone for their work on the St. Patrick's Day festivities. It was nice to have the Irish delegation -- including the Dublin, Ireland group, the Consul General from Chicago, and the Irish - American representation from Cleveland join our community for the weekend events. She thanked all of staff and particularly the volunteers for their hard work. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held March 20, 2017 Page 12 of 12 Meeting Form 6101 3. The social media report in the packet was very informative. She was encouraged because it appears that engagement from the community has seen an uptick in recent months. This means there is tremendous interest, and that the City is trying different ways to engage the residents. Ms. Alutto commented: 1. It was a wonderful St. Patrick's Day celebration despite the weather! 2. Thanked staff for the arrangements made to meet the Irish delegation. Ms. Salav thanked everyone for their hard work on the St. Patrick's Day festivities. Mr. Lecklider: 1. Noted that the State of the City was an outstanding event. He cannot imagine a community anywhere else of Dublin's size that does such an excellent presentation. It was very useful information and he appreciated all the hard work by staff. 2. Echoed the positive comments regarding the St. Patrick's Day events. He thanked staff and the City volunteers for all of their efforts. Vice Mayor Reiner: 1. Commented favorably on the State of the City event, which was well executed by staff. 2. Noted in follow -up to the weekend events that the Irish Consul General shared that he greatly enjoyed visiting our community and commented on its overall beauty. Mayor Peterson: 1. Echoed the comments about the outstanding State of the City presentation. 2. Commented that engaging with everyone over the St. Patrick's Day weekend was a wonderful experience. 3. Noted that the crash diagram provided by Engineering for the SR161 /Riverside Drive roundabout was very helpful information, and thanked staff for providing it. Mayor Peterson asked staff whether or not the public has adjusted to the roundabout. Chief von Eckartsberg stated that he believes the accidents have decreased slightly but does not have definitive data with him tonight. Ms. Amorose Groomes stated that had understood that the City has hired a consultant to review those statistics. Vice Mayor Reiner stated that, to be fair, there are many motorists traveling through the roundabout who are not familiar with using a roundabout. This results in confusion about V versing the roundabout. ADJOURNMENT The(rr/eeting was adjo�ned OV.39 p.m. Mayor — Pr4yc9ing Officer Clerk of Council