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HomeMy WebLinkAbout03-13-17 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin Cty_Council Meeting BARRETT BROTHERS - DAYTON. OHIO "a I nor CALL TO ORDER March 13, 2017 Mayor Peterson called the Monday, March 13, 2017 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Form 6101 Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Lecklider and Ms. Salay. [Mr. Keenan was absent (excused).] Staff members present were Ms. Crandall, Ms. Readler, Mr. Foegler, Ms. Mumma, Ms. Goss, Ms. O'Callaghan, Mr. Rogers, Chief von Eckartsberg, Mr. Haines, Mr. Hammersmith, Mr. Earman, Mr. Somerville, Ms. Richison, Mr. Gracia, Ms. Burness, Ms. Nardecchia, Ms. Rauch and Mr. Plouck. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for the purpose of discussing the purchase of property for public purposes; conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; and preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Salay, yes. The meeting was reconvened at 7:04 p.m. PLEDGE OF ALLEGIANCE Ms. Alutto led the Pledge of Allegiance. SPECIAL PRESENTATIONS/ PROCLAMATIONS Business Appreciation Day: Mr. Gracia introduced Derek Hahn, Market Vice President and Steve Gruetter, Director of Market Strategy. Mr. Hahn thanked Council for the recognition, noting Expedient Data Center has been in central Ohio for five years. In 2015, they relocated their regional headquarters to Dublin. Currently they serve over 1,500 clients. They have added 25 employees in the Dublin office and approximately 100 clients within the last year. Mayor Peterson read and presented a proclamation to them. Recognition of Casey Magyar: Casey Magyar, a wrestler from Sells Middle School relayed the story of a wrestler from Karrer Middle School named Nick Lambert. Nick has Down Syndrome and even though he had practiced very hard, had never experienced a live match. Casey wanted Nick to have the opportunity to wrestle in a live match and was his opponent in the match. Nick competed in this match and won against Casey! Casey explained that he has a younger brother with Down Syndrome and came up with the idea to give Nick this wrestling opportunity in the hope that his brother will also have such opportunities in the future. Mayor Peterson presented Casey with a proclamation recognizing his outstanding sportsmanship and selfless act. The families of Casey and Nick were present and acknowledged by Council. Sunday Supper Update: Ms. Nardecchia introduced volunteers who are students from Dublin Coffman High School: Varun Madan, Kofi Amponsah and William Hetherington. She noted that they will provide an update regarding the first annual Sunday Supper. Mr. Madan reported that over 120 people attended the first Sunday Supper on the Sunday prior to Martin Luther King, Jr. Day. The Sunday Supper event has sparked numerous conversations about cultural understanding. They hope that this will provide a "tool kit" for other communities to begin Sunday Suppers as well. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 13, 2017 Page 2 of 16 Mayor Peterson thanked the students and congratulated them on their success with this event. He also thanked Ms. Nardecchia for her assistance in helping them achieve their goal. Dublin Jerome High School Cheerleaders: Ms. Alutto read and presented a Proclamation to the Dublin Jerome High School Cheerleaders who achieved First Place at the OASSA State Championship Cheerleading Competition. Dublin Jerome was the only school to have three qualifiers in the state championship. Council congratulated the members of the Cheerleading team and their coaches on their success. CITIZEN COMMENTS Valoria Hoover, 5972 Dunheath Loop, Dublin, noted that she his accompanied by Paul Adams of 7721 Glanmore Court, Dublin. Ms. Hoover stated that their group was before Council on February 13 to address the issue of outsourcing of the community swim team. At that time, there were questions asked about the feelings of the team, parents and boosters and how they would move forward. Ms. Hoover read a letter into the record that was signed by 84 families with 111 swimmers in the program for the purposes of communicating their position on the future of the Dublin Community Swim Team. Parents of the swimmers on the team stated in the letter: • Concern that the City is only pursuing the option of outsourcing the team, without filling the current coaching vacancy; • A job posting for the Head Coach /Swim Team Coordinator does not exist and will only be posted if the request for proposal (RFP) does not provide a solution; • Asked for outsourcing to be halted; and • Asked that the City to continue to own and manage the swim team, which would include filling the vacant coaching position. Ms. Hoover stated that they had state competitions this past weekend and the Dublin Community Sea Dragons Swim Team placed 7t" out of 40 teams and the girls placed 5t ". She added that they want their children to swim in the community in which they live and attend school. She added the following comments: • To be transparent, there were five families representing eight swimmers who do not agree with her position; • The group she represents wants the program to remain as it is today; • They are not afraid of change, but they do feel there was a leap between surveying team needs, hiring a coach and outsourcing the team; • Scheduled hearings in April appear to restrict parent input by design; • The team provides a sense of community and they fear this community asset will be lost altogether. Ms. Hoover concluded by stating that a Dublin internal staff memo dated March 23, 2015 recommends that a coach be hired as quickly as possible. She stated that this is the request of the parents and was the staff recommendation two years ago. Mr. Adams added that coming to Council meetings reminds him of what a wonderful community they live in. Mayor Peterson agreed that it is important to keep the problems Dublin has in perspective. Tori Garascia, 5972 Dunheath Loop, Dublin, was joined by Emma Bowman and Gretchen Schneider and read a letter to Council. The letter reiterated the importance of swimming to each of them on a personal level. Nathan Cicak, 5780 Clearfield Lane, Dublin, stated that his daughter was adversely affected by the mismanagement of the swim team. The temporary coach was lost on November 1. His daughter qualified in two events. There is an exception rule that indicates that if she qualifies for an event, she will be given an exemption and will be able to swim against the older kids and compete. No one followed through on the exceptions, so his daughter was not able to compete in the two events she qualified in. RECORD OF PROCEEDINGS Minutes of Dublin .City. council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 13, 2017 Page 3 of 16 Form 6101 Melissa Andrews, 5752 Rings Road, Dublin, stated that four City staff members attended a recent booster meeting to discuss options being pursued. Only outsourcing is being pursued at this time despite many suggestions being given by the boosters. There has been no response from the City regarding the options other than outsourcing. Mayor Peterson invited staff to respond. Mr. Earman stated that he recognizes how passionate people are about the programming at the Recreation Center. Following the last Council meeting on this topic, staff has had the opportunity to speak many times with the boosters and parents in an attempt to be as transparent as possible. He is hearing assumptions made about outsourcing the team. However, staff conducts a series of evaluations each year in the cycle that the programming is delivered, so that can occur more than once a year. This program in particular has a job vacancy and there was a series of understandings that staff wasn't delivering the exact product that the public was seeking. Staff took the opportunity to evaluate and engage outside entities to understand what the City is doing with this program. There is an RFP out to collect information and proposals to determine if the City is delivering the best service with the best cost efficiencies. It is very rare to have a municipality run a program such as this. These are typically club- oriented and operated programs. There are many different levels of recreational versus competitive programming and there are differing opinions among the community about where this swimming program should fall. When a program is operated by the City, the goal is to achieve the most recreational and developmental program first and foremost. Anything above and beyond that at the competitive level is only offered when the City determines that it has the resources to do so. If there are participants in this program who want to take it to a higher elite level, then the City needs to evaluate the philosophy of the program, the philosophy of the City and what the City is willing and able to provide. The purpose of the RFP was to learn how someone else might run the program compared to the City. The hiring of the coach remains an option and the possibility of the booster organization running the program is still an option, as well. Staff is in an exploratory phase regarding this program and no decisions have been made. He encouraged interested parties to continue conversations with staff and stay informed. Mayor Peterson clarified that the City has not sought bids for services, but has sought information via a Request for Proposal process to obtain information regarding how other programs are operated. In response to Mayor Peterson, Mr. Earman stated that the responses to the RFP have been analyzed. There is no intent to change the program, the price structure or the tiered structure in which swimmers compete. It is the City's intent to determine if another entity is providing this program in a better, more efficient way. Staff has evaluated the proposals and worked with the booster president and the board to establish a committee to evaluate. In response to Mayor Peterson, Ms. Crandall stated that it seems there are options and steps for input to occur going forward. Mr. Earman stated that the goal is to share all the information gathered with the entire parent group and have a forum for input. He has no intention of making any changes without the consensus of the program participants. In response to Mayor Peterson's question about the timeframe, Mr. Earman stated that within the next three months, all the information should be compiled and shared with the parents. Mayor Peterson added that this is not a decision just for this summer, but for the future. Ms. Amorose Groomes clarified and reiterated that no changes will be made now and that Mr. Earman will have a permanent plan in place to present to all the families represented. RECORD OF PROCEEDINGS Minutes of Dublin City. Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 13, 2017 Page 4 of 16 Form 6101 Ms. Hoover stated that the issue for the group is that the opportune time to hire a head coach is now, based on swim season timeframes. Mayor Peterson asked how the timing factor can be addressed. Mr. Earman clarified that what is being discussed at this point is not consistent. A head coach for a swim team is not Olympian level, but one with experience coaching who can also demonstrate the ability to manage a team. Recruiting a head swim coach is for a management level position, not just a swim coach. It is important to have a dialogue about where that match is. He feels confident that evaluating the program is time well spent. He shared that he has received calls from residents who want this program taken to a higher level than the current recreational level. Ms. Alutto stated that she understands the timeline and how critical the evaluation process is, but asked if there would be a compromise. Is it possible to work on the evaluation while concurrently preparing a position description? Ms. Hoover stated that she disputes the statement that there are those who want an elite level program. Every swimmer starts out as a recreational swimmer. She reiterated that there is no better time to secure a coach than now. Ms. Alutto suggested that perhaps the Community Services Advisory Commission could be assigned this review. Ms. Crandall asked Mr. Earman to explain how coaching services are provided through the City's program. Mr. Earman stated that the coaches on staff for this program are excellent. He has confidence in the current programming and the coaching staff in place to continue to run the program. Ms. Hoover stated that Mr. Earman is focusing on the administrative side of this. Their concern is with making sure the City maintains control. Mr. Lecklider suggested that the process be allowed to run its course. Staff should work together with the swim group to find a solution. Ms. Hoover stated that USA Swimming does have consultants available to advise, but that involves a much longer process. Mayor Peterson suggested focusing on going forward with the process already underway. Mr. Earman stated that his recommendation would be to continue to reach out to the swim community and have a dialogue to determine the best process. Ms. Salay stated that she agrees with Mr. Earman's recommendation. The City caters to the recreational level for all sports. As athletes progress and desire an elite level of competition, they outgrow the City programming. Mr. Earman added that there are other options aside from the Dublin programming. The biggest challenge is that this team is run under USA Swimming, a competitive league because it is the only option. Once the term "competitive" is used, it is hard to reel it back in and only offer the recreational component. He concluded by stating that he will commit all resources available to keep the program intact, pending the long -term solution. He is committed to meeting with the group of parents who would like to discuss options further. Steve Rudy, 129 South Riverview Street, Dublin stated that he has lived in the Historic District for 20 years. The homes and businesses in the District have coexisted for 100 years. He has the following concerns: • Urbanization is encroaching on the Historic District. He does not want to lose the historic character, charm, open space, site lines, tree canopies, and topography. RECORD OF PROCEEDINGS Minutes of _Dublin- City CCauncil Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 13, 2017 Page 5 of 16 Form 6101 • Under the Code rewrite underway, the Code lists a 60 -foot separation between the office park and neighborhood; he is hoping the District residents receive the same consideration. The distance from his house to Historic District businesses is about 150 -200 feet. • Finally, he is concerned about the reference to outside philosophy regarding how to do infill development. He welcomes a conversation with Mr. Papsidero and the consultants for the Code rewrite and wants to make certain that the aspects that make the District unique stay intact. CONSENT AGENDA Mayor Peterson moved approval of the eight items on the Consent Agenda. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. • Approval of Minutes of Council meeting of February 27, 2017 • Ordinance 07 -17 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.002 -Acre, More or Less, Permanent Easement from Cynthia A. Sours - Morehart, from the Property Located at 98 Grandview Drive for the Public Purpose of Constructing Storm Water and Drainage Improvements. (Second reading /public hearing March 20 Council meeting) • Ordinance 08 -17 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.002 -Acre, More or Less, Permanent Easement from Shirley A. Taylor, from the Property Located at 59 Grandview Drive for the Public Purpose of Constructing Storm Water and Drainage Improvements. (Second reading /public hearing March 20 Council meeting) • Ordinance 09 -17 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.002 -Acre, More or Less, Permanent Easement from Roslyn Jane Turner and Laurence K. Watkins, from the Property Located at 15 Longview Drive for the Public Purpose of Constructing Storm Water and Drainage Improvements. (Second reading /public hearing March 20 Council meeting) • Ordinance 10 -17 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.002 -Acre, More or Less, Permanent Easement from Emily D. Ferguson and Kevin T. Snelling, from the Property Located at 160 Grandview Drive, for the Public Purpose of Constructing Storm Water and Drainage Improvements. (Second reading /public hearing March 20 Council meeting) • Resolution 11 -17 (Introduction/ public hearing /vote) Authorizing the City Manager to Enter into Memorandums of Understanding with the Franklin County Board of Elections for Use of Municipal Property in the Administration of Public Elections. • Resolution 13 -17 (Introduction /public hearing /vote) Accepting the Lowest and Best Bid for the 2017 Long Line Pavement Marking Services Project. • Resolution 15 -17 (Introduction /public hearing /vote) Accepting the Lowest and Best Bid for the Mid - Century Neighborhood Street Improvements Project. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 15 -17 An Ordinance Updating the Non -Union Compensation Plan for the City of Dublin and Repealing Ordinance No. 73 -06 ( "Compensation Plan ") and All Amendments Thereto. RECORD OF PROCEEDINGS Minutes of _ Dublin Citv Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 13, 2017 Page 6 of 16 Ms. Crandall stated that there have been no changes from the first reading. Vote on Ordinance 15 -17: Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. Form 6101 Ordinance 16 -17 Adopting and Enacting a Supplement (S -41) to the Code of Ordinances for the City of Dublin, Ohio, Ms. Readler stated that there have been no changes since the first reading. Vote on Ordinance 16 -17: Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Salay, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 06 -17 Rezoning Approximately 13 Acres from PLR, Planned Low Density Residential District (Perimeter Center, Subarea G1 - Craughwell Village) to PUD, Planned Unit Development District (Perimeter Center, Subarea G1 - Craughwell Village) for an Amendment to the Approved Development Text to Revise Permitted Building Materials and Architectural Elevations to Permit the Replacement of Roofing and Building Materials for an Existing Condominium Development. (Case 16 -084Z/ PDP/ FDP) Mr. Lecklider introduced the ordinance. Ms. Crandall stated that there will be an in depth presentation provided to Council at the second reading /public hearing that is scheduled for Monday, April 10. The Craughwell Village residents have been advised that there will be an opportunity for public input on April 10. Ms. Amorose Groomes stated she has some minor questions, but will postpone them to April 10. INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 14 -17 Authorizing the City Manager to Enter into an Agreement with the City of Upper Arlington to Provide Dispatching Services for the City of Upper Arlington Division of Police and Division of Fire. Mr. Lecklider introduced the resolution. Mr. Somerville stated that in 2010, several of the communities in the northwest area began discussing sharing of services, particularly for public safety dispatching. Hilliard and Norwich Township contracts were renewed this year without any changes to the contracts. He expressed his pride in the telecommunicators and their level of service to the communities they serve. After discussions, the City of Upper Arlington believes that this is the best fit for the high level of service expectations in their community. This agreement is in line with Council's strategic focus of working collaboratively for efficient, responsive and innovative local government services through shared strategic partnerships. The plan is to bring the dispatching services for Upper Arlington onboard in a phased approach beginning in November. The first phase will include answering all 9 -1 -1 calls that are placed in Upper Arlington and begin dispatching for the fire division. In January of 2018, they would begin dispatching for the Upper Arlington Police division. At that point, Upper Arlington would then close their Communications Center. Dan Ralley, Assistant City Manager, City of Upper Arlin g_ton, publicly recognized the efforts of Mr. Somerville, Chief von Eckartsberg and Mr. McDaniel on this process. It has been a long process for Upper Arlington, with discussion dating back to 2007. He is appreciative of the partnership fostered with Dublin. He commented on the extraordinary people working for Dublin. In particular, Mr. Somerville is widely known across the state of Ohio and helped them a great deal in this process. Ms. Alutto asked about the number of Public Safety Answering Points (PSAPs). RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 13, 2017 Page 7 of 16 Mr. Somerville responded that in Franklin County there are 14 PSAPs, only five of which receive state funding. Dublin is one of the five. In response to Ms. Alutto's question regarding the status of the employment of the dispatchers in Upper Arlington, Mr. Somerville stated that Upper Arlington asked that consideration be given to hiring these four full -time staff members. Dublin agreed to schedule an internal process specific to those four employees, should they demonstrate interest. They would undergo Dublin's standard hiring and background testing. Ms. Alutto stated she is pleased that the Upper Arlington employees will receive this opportunity. Vice Mayor Reiner asked if there are any additional costs to Dublin's taxpayers. Mr. Somerville responded that the Northwest Regional Emergency Communications Center operates using a consolidated formula that spreads the costs across all participating entities and partners based upon their impact on the center, namely their call to service statistics. Vice Mayor Reiner expressed that he is pleased that Upper Arlington will be a partner in this collaboration. Vote on Resolution 14 -17: Ms. Salay, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes. Form 6101 Mayor Peterson suggested that the Community Development Committee report be moved up to this point on the agenda prior to the public input opportunity for the library and parking garage. There was no objection from Council to this modification of the agenda. COUNCIL COMMITTEE REPORTS • Beautify Your Neighborhood Grant Recommendations — Community Development Committee Vice Mayor Reiner, Chair, Community Development Committee reported that there were six grant applications for this cycle, for a total of $24,175 requested out of the $32,000 budgeted for grants. The Committee met this evening and recommends the following grants be approved, together with any conditions specified by the Committee: 1. Bishop's Run /Bishop's Crossing - $5,000 2. Dunmere - $2,000 3. The Reserve - $2,175 4. Villas at Ballantrae - $5,000 5. Woods of Indian Run - $5,000 6. Wyandotte Woods - $5,000 Vice Mayor Reiner noted he will abstain on the vote, as his company is assisting one of the applicants with their project. Ms. Alutto moved approval of the grant recommendations. Ms. Amorose Groomes seconded the motion. Vote on the motion: Ms. Alutto, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, abstain. Mayor Peterson noted that, unless Council objects, he will vacate the remainder of the Regular meeting agenda — Staff Comments, Committee Reports and Council Round Table — in the interest of focusing on the additional opportunity for library input. Those regular reports will take place at the March 20 meeting. Council agreed with this modification. OTHER • Public Input Opportunity re. Library and Parking Garage Design (in follow up to March 6 work session) Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 13, 2017 Page 8 of 16 Mayor Peterson stated that as scheduled, Council will now invite public input regarding the library and parking garage design. There will be an additional opportunity for public input at the March 20 Council meeting. Dave Kirkley, 6025 Holywell Drivel Dublin stated he has been a resident for 20 years. He echoed Ms. Amorose Groomes' statement from last week that the City is unnecessarily creating problems. Rock Cress Parkway is proposed to relieve traffic congestion, but will run over and through the beautiful Indian Run ravine. There is discussion of the creation of an elaborate buffer to help protect the Grounds of Remembrance. And there is considerable discussion of softening the contemporary design of the library and garage to better fit with Historic Dublin. However, there is a simple solution — simply relocate the new library. Its "wow" design would better fit on the east side of the river, with the Bridge Park development. The infrastructure is in place in Bridge Park to support easy access in and out of a new library. In addition, there would be no down time if the new library is constructed on a different location. While the new library is constructed, the old library could remain open. Under the proposal, he believes the community will be without a library for a year or more. Unlike landlocked communities like Upper Arlington or Bexley, Dublin is fortunate in having options. He is dumbfounded about why the City feels the need to "shoehorn" this new 42,000 square -foot library onto the old library site. All of the pictures of the proposed new library have been viewed. This three -story contemporary "behemoth" will dwarf the Grounds of Remembrance on the north and Oscar's to the east. When the current library was constructed in 1980, Dublin had a population of 4,000. Today, the population of Dublin approaches 50,000 and there are 45,000 library cardholders. There are now serious traffic issues at certain times of day, especially at Bridge and High Streets. With the opening of Bridge Park, traffic will only increase. The Bridge and High intersection is as big as it will get, unless there is the desire to level Mezzo or ]eni's. There is a golden opportunity to relieve some of the traffic by finding an alternative location for the new library. Why is this common sense option been dismissed by Council to date? The old library site could be a green space for residents to use. This space could showcase the Grounds of Remembrance and the gorgeous Indian Run ravine. The land could also serve as a site for future farm markets and festivals, eliminating the need to close downtown streets for these events. Green space in the Historic District is sorely lacking. He urged Council to take this unique opportunity to address this deficiency. There is no need to develop creative solutions to a problem that we have created, but simply find a more appropriate location for the new library. The promotional website created by the State tourism department spotlights Historic Dublin, with language that describes the charming area of historic buildings and quaint shops. The proposed massive contemporary library, the four -story parking garage, and paralyzing vehicle traffic is not consistent with the State tourism characterization of Historic Dublin. Mayor Peterson clarified that Council had begged the Library to consider other locations for the new library. The land on which the library sits is owned by the Dublin Schools and is leased at a minimal fee to the Library for as long as it remains a library. The Library decided they wanted to maintain this as a library and it was their decision to locate the new library on that same site. Ms. Crandall added that the library did review several other locations and thoroughly vetted them. They chose to remain on the current site. Mr. Kirkley asked for confirmation that the Columbus Library makes the decision about the location of their libraries. Mayor Peterson confirmed that is correct. It is their asset and they are able to use this land as long as it remains used for a library. Ms. Amorose Groomes added that what is built on this property, however, is subject to the City of Dublin's development standards. Mayor Peterson noted that moving to another site would likely involve purchasing land, and land in Dublin is very expensive. Council agrees with him, in large measure, about the location decision. Mr. Kirkley stated it is unfortunate that the library "controls our destiny and can tell us where the new library has to go." RECORD OF PROCEEDINGS Minutes of _ Dublin City Council Meeting BARRET"T BROTHERS • DAYTON, OHIO Held March 13, 2017 Page 9 of 16 Form 6101 Ms. Alutto clarified that the land the library sits on reverts to the Schools, if no longer used as a library. The City would therefore not receive this land as green space if the library opted not to use it. Council is trying to make as good a solution as possible, given the library's desire to remain in this location. Mayor Peterson noted that staff is present and available to respond as needed. Mr. Foegler clarified in regard to the real estate matters that ownership of the land was an important factor. Part of the due diligence that the Library entered into as they did their title work found the old reversionary interest of the Dublin Schools on that property. As the Library would consider other sites, they would therefore receive no proceeds from the sale of the current site to apply to land acquisition. This meant that much less money could go toward the facility. In effect, the Library would have to reduce their available capital by the cost of acquiring new land. That was one of the factors considered. The land essentially reverts to the Schools under those scenarios. Matthew Yuan, 6073 Dublinshire Drive, Dublin stated that he is a freshman at Dublin Coffman High School and speaks on behalf of Dubliners who like Old Dublin, but also want to witness the City grow and become the 21St century community they have envisioned. All around Dublin there is construction. With the Dublin branch being the fourth busiest library in the Columbus Metropolitan Library system, it is only logical to approve this new design for the library, which will be beneficial to this growing city. Its current position in the heart of Dublin should be taken advantage of. Currently, it is somewhat hidden from the public. With the new design, this landmark will be more attractive and more appealing to the public. Not only does it provide a greater amount of space, but there will be more books and resources and it will be an essential and key space for people to meet. The library will bring more fantastic programs as well as volunteer opportunities. He and his friends attend and volunteer for programs at the library on a regular basis and find it a great experience. With the new design and more space and rooms, there can be more programs, such as interactive science sessions for children or art or drawing related activities. Overall, the new modern design is very appealing and will be a place that is more interactive, where thoughts can be shared, bringing the community together. He acknowledged that the design is a big leap from what currently exists. A manager at the Dublin Branch library has indicated they have never had construction such as this. Those who have concerns should not be worried. They will be able to adapt to this wonderful new library, which will meet the needs of all ages. Quiet places to read, places to work on a group project, anything can be accommodated. It is bound to happen, the question is only when will it happen. There is no better time than now. The library will help bring the City and community of diverse people together. Jada Kleinholz, 7191 Achill Drive, Dublin stated she, too, is a freshman at Dublin Coffman High School and is present to show her support for the new library design. The world is growing and technology is taking over, making libraries less and less necessary. However, the population is also rapidly increasing and libraries need not only to attract more people, but also expand in size. That is exactly what the new library design will provide. Her generation is all about new "cool"' places where they can meet with their friends. She volunteers each week for the Reading Buddies program at the Dublin library. This is a very positive experience. The existing library programs offer help and entertainment to many, but are expanding beyond what the current building can accommodate. At the rate Dublin is growing, the library cannot accommodate what is planned. The new library will provide more room and access for these and programs to come. It will also help publicize them as well as other resources. Some believe the library is not meant for socialization, but that is no longer true. The library is used as a resource to work on projects and a general place to be productive outside of the home. Those who are at the library just to read will still have plenty of access to the same room and resources they have at the current library, but they will have more — including the new cafe. The new design also includes a plaza for the sole purpose of socialization. People can host events and activities in this location. Some argue the design does not fit with the architecture of surrounding buildings. However, everything else is being RECORD OF PROCEEDINGS Minutes of Dublin City Counc BARRETT BROTHERS - DAYTON, OHIO Held March 13, 2017 Page 10 of 16 Meeting remodeled and rebuilt as well. Even if the library is not rebuilt at this time, in 10 -20 years when the structure is failing and not large enough to serve Dublin's population, it will be the only building not renovated. She believes the City should move forward with the library design and she is looking forward to the final outcome and how it betters Dublin. Form 6101 Kristin Anderson, 63 S. Riverview Street, Dublin stated that she is present to speak as a 13 -year resident of the Historic Core. She has also been an employee of the Columbus Metropolitan Library for over 10 years. After much consideration, she is supporting the library building design. She is aware that this action may alienate some neighbors who have been her friends for years. She has great sympathy for many of the arguments presented. She is in complete agreement with other residents of the Historic Core concerning issues with development south of Bridge Street, including the proposed development on the site of the former Biddie's Coach House. As the Youth Services Manager at the Northern Lights library branch, which is one of the branches that has recently reopened as part of the Library's 2020 vision program, she was able to see firsthand how the services they were able to provide to their customers have been transformed, simply by updating the building to have more space, features and amenities. As a resident, she desires a new library building for her own community. As a resident, her interpretation of the publicly available documentation she has read is that the Library has delivered a building in keeping with the instructions they received from the City. She also believes that the design the Library has presented is in keeping with the architecture already under development north of Bridge Street — the pedestrian bridge and the current construction to the east and west of the river. It is a beautiful structure. Her understanding is that the main objection to it is with its modern look and its size, and that some believe it is not in keeping with the architecture of the Historic Core. There is no rebuttal to this argument — this is a large, modern building as was requested by the City and that fits in with other structures currently being built north of Bridge Street. The "horse is already out of the barn" so to speak. As a resident who understands library funding, she wants the funds allocated to this project to go into creating a beautiful building on beautiful grounds with all the amazing amenities inside as promised. This is a public entity without deep pockets to draw from for lengthy redesign cycles. As a resident, she wants all of the remaining budget to go into the building versus value engineered to cover the cost of a major redesign. She supports moving forward with the building as proposed. Candy Princehorn, 8384 Gallop Drive, Powell, Manager of the Dublin Branch of the Columbus Metropolitan Library acknowledged the engagement of the Dublin community throughout this entire process and, regardless of their opinion about the proposed building, for the consistent support of the work the Library staff does. Since the proposal was shared in January, there has been lots of discussion about various elements of the design — including the location, appropriateness of size, and materials. Regarding scale, the proposed structure would be located adjacent to, but not within the Historic Core of the Bridge Street District. The height would be commensurate with the height of the entirety of the buildings nearby. They view this as a transition, turning the corner from the development in Bridge Park and making its way south into Historic Dublin. The reasons for the location have already been addressed and this is not her area of expertise. Looking ahead to the next phase of design, they hope to move into design development, which includes a deep dive into the materials of the building. She is aware that some of the exterior materials, such as the expanse of glass and brick, have been a point of some concern. She noted that not only budgetary implications are taken into account, but there is a broader impact about how material selection impacts the work they do at the library. Above the main library downtown is a phrase that indicates, "Open to All." This is an invitation to come inside to view the library treasures. For those from other countries or cultures, they may not be familiar with a library that is open to all. Glass enables those inside to look out upon all of the City and those outside to look in at what activities take place in this building. What has traditionally been four solid walls and is now glass reflects a thriving community where wisdom prevails, where RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City_Cound Meeting March 13, 2017 Page 11 of 16 curiosity is inspired, and where we as a City continue to grow smarter together. She expressed her continued support for the proposed design of the Dublin branch library. Form 6101 Bridgette Mariea, 6676 Harriott Road, Powell stated that she has three children who have attended Dublin Schools, and she and her husband own a business in Dublin. She found the architectural design very welcoming. She believes the modern aesthetic with the glass and open, expansive, welcoming area to be something inspiring and iconic. She lends her support for the current proposal. Kathryn Wisne, 5264 Aryshire Drive, Dublin stated she is a 20 -year resident of Dublin. She pointed out that the discussion is not about having or not having a new library. The amenities to be included in the new library will happen. Her concern is with the design and curb appeal. She is opposed to the proposed design and believes it should be revisited to make it more traditional to better fit in Dublin. When she reviewed the renderings on the website, it reflects a glass building with lots of tall trees. However, the trees will have to grow — and what will result will be a large glass building for many years. She does not believe the design is appropriate for Dublin. Tom Holton, 5957 Roundstone Place, Dublin stated that he appreciates Ms. Princehorn's comments, but wants to add some perspective. At last week's work session, a word came up a few times — V %evolution" — that perhaps the design of the library building might be one that reflected evolution versus iconic. He supports the concept of that approach. Regarding the garage, it is hard to disguise a garage. The architect last week spoke about wanting the garage to be a calm and quiet building. He did not provide further details, but noted that precast concrete was removed, leaving metal fins. Mr. Lecklider indicated he was not comfortable with the metal fins. Mr. Holton stated that metal fins do not seem to be a calming or quiet feature. He was not certain if the fins were fixed in place or if they move. He asked that Council consider this and suggest an alternative material for the garage rather than metal fins. Regarding the library, one person used an interesting term in the evolution idea — that in a transition evolution, the library should be sympathetic, reflective or complementary to the Historic District. One cannot obviously build something historic — but moving away from contemporary toward more something that is sympathetic, reflective or complementary to the Historic District would be something he would support. Nancy Byron, 7056 Fitzgerald_, Dublin noted she is a 15 -year Dublin resident. She loves downtown Dublin, and when her children were young, they often biked to the library. At middle school age, they could ride or walk to the library with their friends. She is concerned with the proposed design on two levels. First is with the congestion that the additional roads will bring to the area. Those will bring extra road crossings for students coming from Sells Middle School or Indian Run to access the Library. That will create inherent danger for kids who are not always mindful of drivers and vehicles. Her concern is with the additional traffic that will impact the area. Secondly, she is concerned with the design and does not feel it reflects the history of Dublin. Dublin is great at planning and nothing is built in Dublin without lots of thoughtful consideration. However, this design is jarringly different from everything around it. It will look unplanned and will not fit. She agrees that the inside will be fabulous, and she has no concerns with the size. However, the design needs to be more transitional — something that can blend the old with the new. She agrees that more parking is needed and a larger children's area is needed in the library, more modern technology and more reading spaces. There are not adequate meeting rooms to reserve at the existing library. The improvements that are planned for the interior of the library are fabulous. But if there is a way to massage the exterior design to make it look like it belongs in Dublin, that is her suggestion. She thanked Council for listening to all of the input. She knows that whatever Council decides will be well thought out, but wants to ensure Council considers how the library will be reflective outside the community for people who visit Dublin. Cathy DeRosa, 7269 Golden Place, Dublin stated that it is fantastic that for the one building that will likely have the most impact on citizens for today and tomorrow, there is RECORD OF PROCEEDINGS Minutes of Dublin CitCouncil BARRETT BROTHERS - DAYTON, OHIO Held March -1, 3, Page 12 of 16 Meeting Form 6101 this level of dialogue. In the United States, more people have library cards than credit cards. She believes it is an interesting time in the library world in that times are good as reflected in construction of new libraries. The perspectives she would like to bring, aside from being a 20 plus year resident is from her professional career. She spent over a def�ade working for 00-C, a nonprofit that helps libraries with technology to share costs and to do research to share insights. She has visited hundreds of libraries around the world and has conducted research with citizens and residents around the world regarding their desires for libraries and what they are willing to invest. What they found over the years is there are three characteristics that make for a fantastic library, which is Dublin's goal as well: it attracts, it engages, and it empowers. If the library can do those three things, it will meet an incredible goal. In listening to the students from Dublin Coffman, Council heard that they like the library because it attracts them; that they want to feel welcome and engaged; that they like the library that engages them with discussion and reading rooms; and that they like the library that empowers them to learn things. Those arE' the essential criteria that at the end of the day will make this a fantastic library. While there will be disagreements on building materials and a variety of things, Dublin has a wonderful library — part of a system often rated the best in the country. There is a good group of people coming together to make this work. She asked Council and the public to consider whether the design attracts, engages and empowers. If one adds these things together, it is hard to include the word "blend" in that mix. It probably isn't going to blend, but in fact will broaden our perspectives. We will have to do some things that feel somewhat uncomfortable. Based on her experiences and what she has heard tonight, the bulk of what is seen in this proposal does in fact do those three things. If we are successful in building this beautiful library, we will not only blend together as a community, but broaden our perspectives. She encouraged Council to think about those characteristics as they deliberate one of the most important decisions this Council and group will make. Naura Fayyazi, 420 Caldy Court, Dublin, stated that she is a sophomore at Dublin Coffman High School. She represents the younger generation when she shares her opinion on the new library plans. As Bob Dylan so eloquently put it, "the times, they are changing." There is a lot of concern over the contemporary design of the library. She personally has concerns, as well. The avant -garde style was striking. When she spoke to the architects, they assured her that they had looked at the plans for the penthouses that are being built across from the library, including the materials being used. They indicated they would try to achieve a balance with what the City has planned. In terms of it blending with all the other renovations occurring, the community should be able to adapt, as the citizens have adapted to many things. The City hires some of the most experienced people to ensure that the plans are those to which the community can adapt. This building could also bring in revenue. It is a huge project, and there will probably be significant investment. Cincinnati recently built a new public library, and they received nearly four times return on their investment. In addition to cash revenue, it could also provide a revenue of knowledge. The Library will accommodate the new population coring into the City, such as the people coming in to work at Cardinal Health. Dublin is an ever - growing community. It is natural for a growing community with an exemplary education system to invest in a larger, more modern library. The new library will be more than a place to sit, read the classics and leave. She has been assured that the library will consider all the factors, including a buffer zone to ensure the building does not impede on the neighboring properties. In addition, the pedestrian bridge may relieve some of the congestion about which people are concerned. In summary, this library will not only create a place for learning and discovery, but also a place where the community can come together. Laura Mego, 6309 Kendall Ridge Boulevard, Dublin stated that 28 of her 30 years have been spent in Dublin, and she plans to continue to live in Dublin. She is also a life -long reader. She grew up with the current library. It sparked her love of literature and led her to obtain a degree in English Literature. The new library design took her breath away -- it is beautiful! That is what it is all about — libraries need to spark interest, light and RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council March 13, 2017 Page 13 of 16 Meeting Form 6101 inspire you to dream. The n(_�w design does that; it calls you to come and see what is inside. She wholeheartedly supports the new design. Tracie Bourquin, 5569 Fawnbrook Lane, Dublin stated that she is a huge supporter of the library. She has been following the library's decision to build from the beginning. She has attended all the meetings in which there was discussion about the desired location. Her boys love the library, visiting it several times a week and checking out hundreds of books a year. She supports the library, but she also wants the City to make good use of its tax dollars. It saddens her that she does not support this design, because it would cost more money to re -visit it. However, she is also a Dublin resident, and what drew people to Dublin is the beauty of the downtown district. When one thinks of Dublin, Ohio — the Historic District has a certain image, certain feel. The Dublin Convention and visitors Bureau does not market a strip mall; it markets the downtown area, because that is what draws people. Their theme is "Irish is an Attitude." Awards are given out based on an Irish theme. This new building does not look Irish at all. She supports having great resources inside, but the outside does not have to look anything like the inside. There is no reason for that. It is possible to keep the beautiful, historic look of downtown and have modern conveniences. Her biggest hope for the new library, aside from how it looks on the outside, is that it will continue to have books. Many new libraries often let technology take over. She does not want her children using tablets at the library; she wants them to be able to get boobs. When she went to the library meeting where the new design was introduced, she was shocked. She could not believe that is what they are proposing. Her biggest concern is the community never seemed to have an opportunity to give any input:. She went to the meeting to view what was proposed, but learned that this was already final — and this is what the community will get. She was very disappointed that the public was not involved, and it did not fit in with the Historic District. others attending the meeting had a similar reaction, but they believed that the Architectural Review Board would be involved and would censor the plans before they progressed. However, she understands that the scenario was different. She believes that there is a need to re -visit the design with the realization that the reason people love Dublin is partly because of its Historic District. It is great to have a modern side, across the river, but the people still want the historic area. In Upper Arlington, the edges of the community are comprised of 1940s ranch -style homes. The owners are investing thousands of dollars to modernize the inside, but they are still "stuck" with an outside that they can't do much with. That is her fear for this building. nifty years from now, Dublin will still be "stuck" with this building. In Boston, the huge Justice Building looks like a spaceship landed on it. At one time, it was probably considered attractive. This library building may look cool and modern to some today, but the problem with super - modern, ultra- creative buildings is that in a few years Dublin will be stuck with something that says, "This was built in 2018!" She urges Council to build something that is timeless and classic, so that ten years out, Council is not wishing it had built something less extreme, that they had built something more traditional. Traditional buildings look nice forever, and that is true throughout the country. We do not look at the historic buildings in Washington, DC and think that they look "dated ". They remain attractive, while buildings from the 60s, 70s, or 80s look like a mistake. She urges Council to give the community a building that will outlast the current phase. She appreciates Council allowing the community to give their input. Audrey Kirkley, 6386 Wyler Drive, stated that in Dublin, there are strip malls, commercial areas, residential areas and attractive bikepaths — all separate entities. In Historic Dublin, those all come together with gorgeous buildings, shops, the library, Shawan Falls and the Grounds of Remembrance. At a nearby intersection, she enjoyed working on a mosaic that was created inside the bicycle tunnel. Non - commercial spaces are key in Historic Dublin -- there are shops and the library. She has spent a significant portion of her time there in the summers and after school. Dublin does need a larger library, more public rooms and spaces. There are also outdoor public spaces, slich as Shawan Falls and the Grounds of Remembrance. Beyond that, the only other outdoor public space is in BriHi plaza with the water fountain and the sound of passing cars. Her main concern with the Library proposal is with the parking garage and the road that will be built next RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held March 13, 2017 Page 14 of 16 Form 6101 to the library. When the road is built, it will separate Shawan Falls from Historic Dublin. In Historic Dublin, there will be a new library and commercial spaces. In the summer, Shawan Falls is packed with families, who travel from there to the library. The entrance to Shawan Falls is primarily from the library site. The only other entrance is from the Post Office location, and that is more isolated. The proposed road will cut off access to Historic Dublin for all those people. The library will not entice many people, if it is made less accessible and more unsafe for kids to ride their bikes to after school. The pedestrian bridge connects two commercial spaces; it does not connect to Shawan Falls. In summary, her main concern is with the road. Having the greenspace and access to the Falls is very beneficial to Historic Dublin. Mary Rockelman, 6772 Fallen Timbers Drive Dublin, freshman at Dublin Coffman High School, stated that she supports the new library design. Her immediate reaction to the design was excitement. It is somewhere she and her friends would enjoy spending time. The proposed coffee shop in the design would draw more people to the library. What is the point of having a larger library without also having something to invite people into the space? Historic designs are nice, but they are dated. While attractive on the outside, they are not inviting to her or her peers. The new design will achieve that — it is exciting, and will provide more opportunities to read books. Shahad Salman, 6188 Emberwood Road, Dublin School District noted she is a freshman at Dublin Coffman and this year she had the opportunity to work with the Reading Buddies Program. It has been a gratifying experience. It is the reason that she is present tonight to express her support for the new library design and expansion. Council's decision to expand the library will benefit her and the readers she is working with. Her support for the library stems from the fact that an expansion in resources is needed. Through her work with the Reading Buddies Program, she has seen how young readers develop greater reading skills outside the classroom. The Library Homework Help Center is an aid to students. The library has become more than just a resource of books and information. It also provides guidance and assistance to students. An expansion of the library is inevitable, but now is the prime time for the building to be designed. There are concerns from some about how the building will fit within the Historic District of Dublin. She supports maintaining the historical architecture in Dublin. However, just down the street, a new city is literally being built. Renovation and change is upon Dublin, and the library should not be an exception to this expansion. Aesthetics should not be the focus, rather the benefits of a larger Library that is equipped with more resources for students. The generation that this new library is being constructed for is her generation, and they are the ones that will be looking at this architecture ten years out like this architecture. They like the modern, open feel with all the glass. She encourages Council to approve the proposed design for the new library. Kendra McDonald - Gagne, 7648 Worsley Court, Dublin stated that she has lived in Dublin for 13 years. She loves being in a community that is arguing about a library. As the mother of a Dublin Coffman freshman, she is very impressed with the students who have spoken tonight. She is a power user of the library. Her family has $7,000 worth of books and DVDs out at one time. They would be broke without the resources the library offers. She loves every program and every part of the inside portion of the building but hates the outside. She does not find it the least bit engaging or welcoming. She has been a user of libraries in every community in which she has lived. She agrees with the comment that when we build what looks cool now, in a few years, it looks dated — not cool, and tired. The design renderings indicate this library could be anywhere. She likes the modern style, but even the Wexner Center, one of her favorite buildings on the OSU campus, referenced The Armory that used to be there in its design. If there were a way to reference the rest of Dublin in a modern design, something that would emphasize the City rather being a library that could be in any suburban community in the country, she would support that. She trusts Council will make the right decision. Jennifer McCann, 7763 Wicklow Court, Dublin stated that she has lived in Dublin eleven years. She has a child in middle school and one in elementary. They visit the library RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held March 13, 2017 Page 15 of 16 several times a week, and they love all of the services that the library provides. However, she does not believe that the aesthetics of the proposed design fit the surrounding area. She would like to see something that flows more with what already exists in the Historic District. The proposed design is much too contemporary and modern. Jane Fox, 6193 Dublin Road, Dublin stated that she will not address the library design, as she serves on the Architectural Review Board (ARB). Instead, she will address the process and believes that in the future, it is possible to avoid some of these problems. When Council gave the ARB the opportunity to review the design, it would have been more valuable to Council to have had their input earlier in the process when the library began their designs. For major developments, by the time ARB has an opportunity to review some of the designs, the design is so far down the road and there is little time to review them. They really are not able to provide any help in massaging the proposal into something that would fit within Dublin's Historic District, and that is the only portion over which ARB has any purview. She would suggest that when these development plans are proposed, and with something as important as the library, charrettes with the design group, ARB and ART would provide an opportunity for discussion so that there is a better understanding of what the parameters are in the Historic District. The design group would be on board with those; the library would achieve what they want; the public would have input; and by the time the proposal reaches Council, it would be a very workable plan. She was concerned with the fact that the design group was made available to City Planning staff, but not made available to the ARB. In previous Council meetings, they have always offered ARB the opportunity to use professional architects, if they had questions, concerns or desired design information. That occurred after the ARB review. She would have preferred that happen prior to the ARB review so they could ask questions or during the ARB review. One other item of concern to her was that the design group utilized the Secretary of the Interior's Standards. The ARB does use those, but only as minor guidelines. She believes that the Historic Design Guidelines speak to contemporary architecture, and there is room for it; however, it would have been preferable to have that conversation with the design group regarding what ARB uses for its review. Perhaps those comments about the process could be utilized in the future. She welcomes all the public input, both negative and positive. There was no further public comment. Mayor Peterson stated that this was an additional meeting scheduled for Council to receive public feedback. The library and parking garage proposals also will be scheduled on the March 20 Council meeting agenda. Council will meet consecutive weeks due to Spring Break that occurs at the end of March. Ms. Salay stated that she had asked a Library representative how they operate when an existing library is being replaced with a new building on the same site, and whether a community is without a library for a period of time. She found it interesting that the Library has a company come in, pack up the Library materials, and move them to a temporary location within the City, which will operate as the Dublin branch until the new building is completed. The community will not be without a library during the construction period for the new library. Mr. Lecklider stated that he appreciates all the thoughtful comments this evening. He thanks everyone for taking the time to do so. Ms. Amorose Groomes requested that Council members retain the "Info Only" portion of tonight's packet, as there are some items she would like to discuss at Council's next meeting or the following one. ADJOURNMENT The meeting was adjourned at 9:41 p.m. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON. OHIO _ Form 6101 Held, 11 Mayor — Pre$iAing/Qifficer Clerk of Council March 13, 2017 Page 16 of 16