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HomeMy WebLinkAboutResolution 012-17RECORD OF RESOLUTIONS Dayton Legal Blank, Inc., Form No. 30045 Resolution No. 12 -17 Passed A RESOLUTION ACCEPTING THE LOWEST AND BEST BID FOR THE COMPREHENSIVE WAYFINDING SYSTEM, PHASE 1A AND 1B, PROJECT ,20 WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the Dublin Code, for the Comprehensive Wayfinding System Phase 1A and 113 Project; and WHEREAS, Council has determined that the bid submitted by Geograph Industries, Inc. constitutes the lowest and best bid. NO , THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section 1. The bid submitted by Geograph Industries, Inc. in the total amount of $710,560.44 is hereby accepted. Section 2. The City Manager is hereby authorized to enter into contracts with Geograph Industries, Inc. for performance and completion of the Comprehensive Wayfinding System Phase 1A and 1B project pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Council further hereby authorizes and directs the City Manager, the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers of the City to prepare and sign all other agreements and instruments and to take any other actions as may be necessary to implement this Ordinance and complete the Project. Section 4. This Resolution s Section 4.04(a) of the Revisl 0,11 , 2017. (a I I take effect upon passage in accordance with Charter. Pis�ed this o )71�v d ayor - Presiding Officer ATTEST: Clerk of Council Office of the City Manager 5200 Emerald Parkway * Dublin, OH 43017-109* Cie of Dublin Phone: 614-410-4400,o Fax: 614-410-4490 Ci Y To,: Members of Dublin City Council From,,, Dana L. McDaniel, City Manager Date,* February 23, 2017 Initiated By,* Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Re: Resolution No,, 12-17 - Comprehensive Wayfinding System Phase 1A and 1B Project - Bid Acceptance On February 7, 2017, four (4) bids were received, publicly opened and read for the Comprehensivd Wayfinding System Phase 1A and 1B project, which involves the fabrication and installation of new signs, including foundations, with installations occurring east of Avery Road as follows: Phase 1A.* Bridge Street District — Riverside Drive and 161/Roundabout, John Shields Parkway (Riverside Drive to Village Parkway) Phase 1B: Bridge Street District — All other areas of the district outside the phase 1A project limits, and including surrounding areas on Riverside Drive North and around City Hall/Coffman Park There are four (4) Historic * Dublin entry signs, twenty-seven (27) street name sign replacements, eighty-six (86) wayfinding signs, and an additional twenty-six (26) wayfinding sign faces for future use. m*a The comprehensive wayfinding strategy was brought to Council at two work sessions in 2015. The first was April 6 2015 and the second was June 15, 2015. The first work session provided background information and a progress report for the implementation of the City-wide wayfinding ;ystem. The second work session provided specific information regarding the sign package details. The wayfinding sign program has three main parts: traffic control signs (e.g. stop signs,, lane control signs) wayfinding signs (identifying major destinations), and signs that have both wayfinding and traffic control elements. Images of the various sign types,, including the Bridge Street District Resolution 12-17 - Comprehensive Wayfinding System Phase 1A and 1B February 23, 2017 Page 2 of 5 wayfinding, street name, and traffic control signs, Historic Dublin wayfinding and entry signs, and the overhead wayfinding and traffic control signs for the SR 161/Riverside Drive roundabout were provided. At the June 2015 work session, Council approved the design of each of the sign types proposed. The staff reports for both work sessions are attached for your reference. The City's approved 2017-2021 Five Year Capital Improvement Program included funding pursuant t* the project phasing and as shown in Table 2 below. �taff has reviewed all bids and a summary is listed below: bummam OT t5las Bl"d as Read Bidder Bl"d as Read Over (+) or Under (-) Corrected Blo'd Engineer's Estimate Geograph Industries, Inc. $709,808.44 -6.6% $710,560.44 11 M. P. Dory Co. $729,501.80 -4.0% n/a Allen Industries, Harmon Sign Division $845,786.88 +11.30/o $839,161.88 Holthaus Lackner Signs $1,085,163.00 +42.8% $1,139,003 4 20 For Council's reference and review, a reduced set of project construction drawings has been placed if the Council Planning Room. I Resolution 12-17 - Comprehensive Wayfinding System Phase 1A and 113 February 23, 2017 Page 3 of 5 Staff anticipates the construction to commence in March 2017. Roadways will remain open to traffic, with short term lane closures, for the duration of the construction. The scheduled completion date for: the project is September 29, 2017. Staff has thoroughly reviewed the bid from Geograph Industries, Inc. The City of Dublin has not contracted with Geograph Industries, Inc. in the past. Previous experience with other public and private agencies has been favorable, including these recent projects: • Asheville, North Carolina Wayfinding Signage • City of Wichita Falls, Texas Wayfinding Signage Butler County Visitors Bureau Wayfinding Signage MERIE Design Group - Various urban wayfinding projects Resolution 12 -17 - Comprehensive Wayfinding System Phase 1A and 1B February 23, 2017 Page 4 of 5 Future Phases of Comprehensive Wayfindin 9 System stem There are an additional four phases of the Comprehensive Wa findin p Way finding System to be completed, Phases 2A, 213, 2C, and 2D. These additional phases will extend the wa yfinding system throughout Dublin, as shown in Exhibit 1 (attached). _ - - _. -- -. - - - - - - .- - - - - - - 1- - - - - - - - - - - -- - - - -- - � 1 1 � 1 1 1 1 1 a 1 1 1 1 'til a 1 PHASE 20- DESTINATIONS` 1 TIER 04E 1. Ohio University 1 TIER ONE 1 G:acier Ridge Park 1 Co:runbusZoo 1 1 Ifospitals 1 TIER I W O ! Glarinr Ridgr Park ; tof'man Park 1 1 Jerome High S <hool 1 TIER Trip 1 Arr vy Park 2 ; 2C Coffman Pa*k Amu-ne of eyh Schoo, 1 TIER 'rHREE I Avet-r Park 1 North Pod 1 1 _ - - - - - _ _ TIER THREE _ _ _ _ 1 Nnrth Pcdnl 1 1 1 Muirfiold ViiUge Golf Cluh I I I 1 . r 1 � I 1 � 1 -- — — — — — — — — — — — — — — — — `i TIER ONE Ohio Uri rversity � ..,.. .._ ...._ .. _..,....,.._.. �_ . - �+` --. _ `'`ti TIER ONE 1 ( 1 HuLpitals `'" '' -- ---- ; .» .w Ohio University Ilosprtals 1 I 1 i 1 1 TIER TWO i 1 , ? 33 1 Coffman Park I ` f .�s TIER Two 1 I :. ,,,.?.. �.. 1 Dalree Fields '�'� � Coffman Pa-k 1 I 1 Dartee fields 1 I .�.,.�,,,, 1 Jerome IKigh School I Avery Park 1 .._._ ••- 1 � TIER THREE . _ 1 TIER THREE 1 1 Sorth Pool 1 \ 1 North Pool 1 Nnrth Pool Rec Ctr i Abbey Theater 1 Rer Ctrl AbbrV Theatrr ' 1 Miracle Fetid 1 Development Dept 1 CrtyHall 2B - - - -1 - .- MiracleFied --- _•.-- ..- - -�.- t - - TIER FOUR TIER FOUR - -a Trabue Natury Prewrw j Sam and Fu'alia rrant.r Park Ballantrac Park 1 w r � e.r ... .. . •, 'i; r ' + } .... ..v .,, , of Resolution 12-17 - Comprehensi finding System Phase 1A and 1B February 23, 2017 Page 5 of 5 Exhibit 1's Comprehensive Wayfinding Phasing Plan Table 2 below shows the project phasing and funding schedule included in the 2017-2021 CIP. This phasing plan will be reviewed and adjusted during the CIP process this year. Table 21: Future Phases of Comprehensive Wayfinding Plan Phase 2017 2018 2019 2020 ($000) ($000) ($000) ($000) Phase 2A 10 Design Construction 120 Phase 2B 8 Design Construction 117 Phase 2C 5 Design Construction 90 Phase 2D Design 5 Construction 60 Total Capital Costs 130 125 95 65 Recommendation to recommends Council approval of Resolution 12-17 accepting as lowest and best the bid of Geograph Industries, Inc. In the amount of $710,560.44 and authorizing the City Manager to enter into a contract with Geograph Industries, Inc. for this project. CRCs of Me City Manager C��Ol � �jp� llllll 5200 Emerald Parkway • Dublin, off 9301 -1090 Phone', 519 -010 -9900. Fax 519410 -0990 To: Members of Dublin City Council From: Data L NkDaniel, City Manager Date: June 12, 2015 Initiated By: Stave LangwonDry, Planning Director Terry Powder, Director of Str ategic lnifiaJ /Special Projects Jeannie WD ig,, PE, Engineering ivbnager Re: Wayfindng Background Memo At the City Council Work Sesson hdd on April 6, 2015, the oafs wayfinding consultant, Kolar Design, promded an update for the work that had been completed at that June. Before any I mplementafion actions can occur, City Council has requested to recess De sign packages applicable to tlris effort .Once approved, staff can begin promding adds and I mplementafion steps and costs. The watanding sign program has Three man pats '. traffic control signs (e .a stop signs, lane control signs) watanding signs (idenfifying mator de par ons), and signs Drat have both watanding and tr affic coned element. Traffic Control Signs (Bridge Street District only) Kolar Design has suggested a unique look for traffic control signs In the Bridge Street District. The proposed changes add a thicker black border fitting around the exisfing signs and uses a round post instead of a square post witlr a new break assay foundation connection . Thlsdesgn does not proper that the City depart bom the standard traffic control signs required In the Chlo ivbnual of Uniform Traffic Control Demces (CoUTCD), as Grown In Figure 1. The traffic control sign system used In the remainder of the City would remain unchanged bom the current standard. f �R�iiii iIT Figure 1 '. Proposed BED Taflle control Sign Package Update re Wayfnding June 12, 2015 Page 2 At fine same Work Season, Council requested Inforrta ton regarding he color scheme change to tlhe Street Name Signs In Historic Dublin. ThTe changes are necessary due to a 2012 update to fine CMJTCIJ. In order to comply with new Federal requirements, this change excludes fine current cola scheme used on tlhe street name gang In Historic Dublin. Accordingly, Staff Is presenting a new pan design. The evstng signs are Town In Figure 2. There are three elements thatchange under tlhe new requirefrents. background color, lettering height, and lettering care. 1. The background color of fine evstng signs is black. The new requirements slow green , blue, brown or white backgrounds. When fine background Is white, the lettering and border must be black. 2. The lettering heght on fine evsbng gang is four inches. For streets like Judge Street and High Street with Teed hurt between 25 and 40 mph, lettering frost be six Inches. Four inch lettering Issml allowed on street with Teed Muria of 25 mph or lower. 3. The lettering case on fine evsbng signs is dl upper- care. New signs are required to use mixed case letter, or a combina0on of lower cere with Ini tal uppers letters. W Bridge St Figure 2. Ex 14mg 4reet N x me sign Figure . Proposed 4reet Name sign in Bridge in Hls4dc Dublin Street Dist Pit A pan layout meeting tlhewe new requirements Is Town In Figure 3. The proposed pan uses black text on a white background and six cinch lettering using nixed cases. The find sign layout, pout and rap will be consistent with desgn elements devdoped by Kola during fine Wayfinding project. There Is no June fame to change due evsbng Stree frame Signs to he new color scheme. The evsfing signs are allowed to refrain In place unfit fine end of their useful life. Staff will Incorporate tlhe Wayfnding design through devdopmentand Capital Irtprovementprojetls and as Street Nacre Signs need to be replace]. The City's standard street nacre signs outgde of Historic Dublin comply with fine new color requirements The lettering height and case will be updated on fine brown street nacre signs as they are replaced through routine maintenance Weyfinding Signs The net category of gang is for wayfinding purpose. As noted In tlhe Kola presentabon, tlhe wayfnding gang provide bread crumbs" to thou desona0ons deemed to have fine largest pofenaal audiences, or a high level of I frportance to fine community There are to be three desgn formats for thesigns'. Historic Dublin Entry, Historic Dublin Wayfinding, and Standard Waylinding. Update re. Wayfinding June 12, 2015 Page 3 Historic Dublin Entry The entries to Historic Dublin are currently identified by a series of eight concrete obelisks (Figure 4), one on each side of the streets entering the District. In past reviews of these entry signs, comments included thoughts that the markers looked too much like cemetery monuments, and that they "gave the impression of a'dead town'." Markers of a similar but smaller design were historically used as street signs which may make them reminiscent of past use, but as historic districts became more of a unique attraction different marker styles evolved. Figure 4: Existing Historic Dublin ID Figure 5: Proposed Historic Dublin ID As a replacement to the obelisks, Kolar has provided a sign design that highlights the entry into Historic Dublin using a version of the standard wayfinding sign. The proposed sign will only have the text "Historic Dublin" and will have a unique finial at the top of the supporting post that is consistent for all wayfinding signs in Historic Dublin (Figure 5). These would be placed in the approximate locations as the current obelisks. Some slight shifting of location may be needed due to site locations and road improvements being made. Historic Dublin Waydnding The next sign type will be used only within the boundaries of Historic Dublin. This sign design is the same as those used for all wayfinding, with the exception of a small finial post cap. It will include the "Dublin" identification at the top of the sign, with the appropriate wayfinding destinations. Each panel of the destinations can be changed out to other messages as needed. The supporting pole is the same as is being used for the current lighting posts with the decorative base. (See Attachment 1.) Standard Waydnding The standard wayfinding sign will be used throughout the Bridge Street District, and ultimately, throughout designated areas of the city. As with the other wayfinding signs, each will have the "Dublin" identifier at the top with the appropriate destinations on the interchangeable panel below. The supporting post is a standard pole. Note that the top does not have the distinctive finial that is only used in Historic Dublin. (See Attachment 1.) Update re. Wayfinding June 12, 2015 Page 4 Wayfinding /Traffic Control Signs Another category of wayfinding signs takes place at the SR 161 /Riverside Drive roundabout where an overhead sign combines the traffic control function of organizing traffic into appropriate lanes with wayfinding to designated locations. This is an ODOT standard -style sign that will be used to direct drivers into the lanes necessary to find their desired roadway, with an additional wayfinding sign attached on the side of the support post that will direct drivers to major destinations (the Columbus Zoo, Historic Dublin, and Bridge Park are currently identified). (Figure 6) There are four overhead signs anticipated, one on each leg of the roundabout. These signs are placed at the decision making points so that drivers can choose the appropriate lane to reach their destination. They will be illuminated with specially designed lights that are incorporated into the sign design. The overhead signs were designed to maximize clarity for drivers and combine the wayfinding element. Lack of space for additional signs for wayfinding on the approaches to the roundabout was the primary reason for the combination signs. The overhead traffic control signs are necessary as providing this information on a ground mounted sign to the driver's right would require a sign about 20 -feet wide. Figures 7 and 8 show the general location in relationship to the roundabout and the design of the sign. Figure 6: Overhead Sign Design Example Figure 7: Locations of Overhead Signs Update re. Wayfinding June 12, 2015 Page 5 Figure 8: Overhead Sign Location on Approach Next Steps Wayfinding Sign Po /icy Staff, with Kolar's assistance, will be drafting a proposed sign policy that will provide the guidance necessary to evaluate what destinations should be permitted within the City's wayfinding system. Generally, this policy will be related to three principal concepts: 1. Wayfinding priorities will concentrate on Historical, Ecological, Cultural, Social, and Civic Institutions based on the traffic generated by those locations /features /activities. 2. Locations of signs and the distance from the wayfinding destinations will determine the frequency of the wayfinding messages (i.e. the greater the wayfinding need, the farther out the messaging will start). 3. The purpose of wayfinding will be to connect users from highways to major access routes, and then to secondary roads as necessary to reach the intended destination. An important purpose of developing a policy is to have proper guidance when faced with requests from individuals, groups, agencies, and others to be part of the wayfinding system. Gateways Another wayfinding feature is the establishment of gateway locations into the city and a suitable identification feature at those locations. A variety of design selections and proposed locations will be presented for Council's consideration. Update re. Wayfinding June 12, 2015 Page 6 Secondary Waydnding Kolar is also proposing a system of signs related to the City's multi -use pathways, trails and other similar facilities. These will be reviewed by the Parks and Recreation Department for future consideration. Implementation This effort is intended to be implemented in phases; some in planned phases and others as roadway or other related improvements are made. The first phase will be concentrated in Historic Dublin, the area involved in the SR 161 /Riverside Drive improvements, and Bridge Park, including areas that lead to these attractions. More details and costs will be presented with the CIP process. Recommendation Staff recommends Council consideration of the following proposed actions. 1. Approval of Bridge Street District street name signs and traffic control signs. The proposed signs are consistent with Federal requirements for street signs and allow a unique look for streets within the Bridge Street District. TTWMTT, - _ t is �T i 2. Approval of the Historic Dublin wayfinding and entry sign designs. The proposed entry sign presents a unique opportunity to more clearly mark the entry into Historic Dublin, as a replacement for the current obelisks. The wayfinding signs are consistent with the general wayfinding format yet provide a distinctive identifier for Historic Dublin through the use of a finial design at the top. W Bridge St Update re. Wayfinding June 12, 2015 Page 7 3. Approval of the standard wayfinding sign design. The proposed standard wayfinding sign is intended for use throughout the city, outside of Historic Dublin. Sign colors and design are consistent with the City's branding identity and provide a high quality sign to identify key destinations. 4. Approval of the wayfinding sign mounted with the overhead traffic control signs. The ODOT standard -style sign will be used to as the required lane assignment sign to direct drivers into the lanes necessary to find their desired roadway entering the four legs of the SR 161 /Riverside Drive roundabout. The overhead signs were designed to maximize clarity for drivers and combine the wayfinding element. Lack of space for additional signs for wayfinding on the approaches to the roundabout was the primary reason for the combination signs. Update re. Wayfinding June 12, 2015 Page 8 ATTACHMENT 1 DUBLIN �[onman Hart DUBLIN i JUelice Center t come, GnM1 PbheY $ohool ibV m High " ZboyTh ahbev me :mr m Hman< o�m� •xom.�wnanl Eennwerle Office of the City Manager 5200 Parkway* City of Dublin Phone: 614 - 1410 -4 0 • Fax:h6 14 --4 10 -449 0 43017-1090 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: April 3, 2015 Memo Initiated By: Terry Foegler, Director of Strategic Initiatives and Special Projects Steve Langworthy, Director of Land Use & Long -Range Planning Jennifer M. Rauch, AICP, Senior Planner Re: City-wide Dublin Wayfinding System Summary This memo is to provide background and progress information regarding the planning and implementation efforts associated with the city-wide comprehensive Dublin Wayfinding System. An overview and update will be presented and discussed in the upcoming Council work session on the evening of April 6, 2015. Project Background Together with key City of Dublin staff, an integrated consultant team, and numerous external Dublin stakeholders, Kolar Design, Inc. has served as lead consultant in assessing Dublin's existing conditions and then crafting a recommended city-wide wayfinding strategy with the primary goal of creating a best -in -class visitor experience. In addition, this strategic approach will provide the framework for future city planning and further distinguish Dublin as a regional destination in the minds of its stakeholders, the community it serves, and the region as a whole. Recommendations include the design and implementation of a comprehensive wayfinding system to be designed as a modular, cost effective, and maintainable program of signs. The system will welcome and guide visitors from "highway to hallway" with an integrated multimodal system of signs to include gateways, directional signage (vehicular, pedestrian, bike), integrated mapping system, future transit, and parking connectivity. Aesthetically, the system design builds on the Dublin brand, the unique architectural and streetscape character of historic Dublin, and the future Bridge Street District (BSD) streetscape standards. Project Status Kolar Design, Inc. has recently completed and submitted a Recommendations Report to city staff as part of the Conceptual Master Plan Phase to include the wayfinding system strategy and future policy development and criteria. Memo re. City -wide Dublin Wayfinding System April 3, 2015 Page 2 of 2 The consultant's current scope includes the programming and design of a city-wide vehicular directional system and, more recently, the development of new City signage and wayfinding standards for inclusion in the Riverside Drive and 161 /Roundabout roadway projects. In addition, the consultant has been asked to provide recommendations on a variety of regulatory sign types as part of the Bridge Street District signage standards, which would be consistent with the District's new streetscape standards approved by City Council. The consultant has also been engaged by Crawford and Hoying to help ensure that the Bridge Park signage and wayfinding systems are consistent with the emerging citywide approaches. Next Steps The goal for the outcomes of this work session with Council is to seek feedback and endorsement of Kolar Design's proposed Wayfinding System strategy and recommendations, current design development and implementation plan for the directional wayfinding signage, and regulatory system recommendations as part of the BSD roadway projects.