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HomeMy WebLinkAbout01-23-17 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held CALL TO ORDER Dublin City Council Meeting January 23, 2017 Mayor Peterson called the Monday, January 23, 2017 Regular Meeting of Dublin City Council to order at 6:30 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Form 6101 Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Lecklider and Ms. Salay. [Mr. Keenan was absent (excused).] Staff members present were Mr. McDaniel, Ms. Crandall, Ms. Mumma, Ms. Readier, Ms. Goss, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Rogers, Mr. Earman, Mr. Foegler, Mr. Hammersmith, Ms. Gilger, Ms. Ray, Ms. Richison, Ms. Burness, Mr. Sylers and Mr. Plouck. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for: 1) conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; and 2) to consider the appointment of a public official. Ms. Salay seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Ms. Alutto, yes. The meeting was reconvened at 7:09 p.m. PLEDGE OF ALLEGIANCE Mayor Peterson invited members of the Webelos Pack 200 from Olde Sawmill Elementary to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS Ohio Wildlife Center Adam Turpen, Ohio Wildlife Center, stated that the Center has had a great working relationship with Dublin for the past 16 years. Mr. Turpen shared a PowerPoint Presentation about the organization. The following was highlighted: • The staff at the Ohio Wildlife Center are the region's experts regarding wildlife concerns or questions. There is a free hospital off Sawmill Road on Billingsley Road where they provided care in 2016 for approximately 4,500 animals, representing 145 different species. • They also offer a free information hotline and are Ohio's only non - lethal nuisance control agency. He gave credit for the Center's successes to the dedicated staff and many volunteers from the community. • In addition to the hospital, there is also a 20 -acre educational facility just north of Shawnee Hills on Dublin Road. The animals that have been rehabilitated, but cannot be released become the ambassadors of this education facility. The Bonner Family Learning Center offers programs to children in a day camp type setting for daily hands on nature adventures. • Five hundred hours were logged in 2016 within the City parks and streets addressing wildlife and goose mitigation issues. The Center utilizes Border Collies for geese control. The geese population has increased due to the beautiful water and park areas creating great nesting areas. The geese no longer have incentive to move south. The purpose of training the geese is to decrease the amount of aggressive behavior and encourage the geese to nest away from the general public. Sixteen years ago, the number of geese was very high, but there is now a more manageable number. • The City of Dublin has 36 ponds that are addressed by Ohio Wildlife. A quarterly report is generated to provide the City any information regarding what they have encountered and services that have been provided. Training is provided to Dublin staff so they can appropriately handle inquiries or concerns from the public. Mr. Turpen thanked the City for support and the ongoing partnership. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City CQlincil Meeting January 23, 2017 Page 2 of 11 Form 6101 In response to Mayor Peterson, Mr. Turpen stated that the education and learning center just opened within the last month. Mr. Reiner stated that he visited recently and found it very interesting to see the animals take off after undergoing rehabilitation. He was also very impressed with the Bonner Family Learning Center. Mayor Peterson stated that he, too, walked around the facility and was very impressed by it. He also found it somewhat heartbreaking to see what happens when people interact with these wild animals in the wrong way. He asked if the staff from the Center would be interested in educating homeowners associations if asked to attend one of their meetings. Mr. Turpen responded that they would definitely welcome the opportunity to visit any of these groups. In response to Mayor Peterson's questions regarding hours, Mr. Turpen advised checking the website for hours and the programming schedule. They are open to the general public on the second Sunday of every month beginning in March. Volunteer opportunities are listed on their website. Downtown Alliance Marketing Plan Scott Dring, Executive Director, Dublin Convention and Visitors Bureau provided Council with a 50 -page Downtown Alliance Marketing Plan. This Plan reflects a group interested in the greater good of the City and includes Alison LeRoy, representing the City of Dublin; Tom Holton, Dublin Historical Society; David Guion, Dublin Arts Council; Ted Orr, Crawford Hoying; and himself. The Historic Dublin Business Association is also very involved. Mr. Dring also acknowledged Peeble's Creative Group, a marketing firm on Tuller Road in Dublin that has helped navigate through this process. Some of the benefits of this group is in combining resources, sharing information and communication. A 24 -month plan is what is brought before Council at this meeting, but he envisions this as more of a long -term plan. The objective is to create a marketing and sales plan to benefit this as a new destination area. There are two main goals for the effort -- collaboration and visitation to Historic Dublin and Bridge Park. These two goals represent what the alliance members stated as success measures for this project. The core of this plan has nine key areas: o Communication audit; o Branding /creative campaign; o Events (three- tiered system); o Infrastructure planning; o Website /social media; o Public Relations; o Comprehensive Area Maps; o Dublin Visitors Center; and o Promotions. Mr. Dring thanked City Council for their support. Mayor Peterson thanked the group for all of their efforts. CITIZEN COMMENTS Steve Rudy, 129 S. Riverview Drivel Dublin stated that he listened to the City Council meeting of January 10, 2017, and has questions. He agreed with Mr. Reiner's comment at that meeting that the plans for the new library were "ambitious." When will the City stop identifying large projects to see if they fit in Historic Dublin? The architect who spoke at the meeting stated his intentions were to transform, for the building to be iconic, etc. Mr. Rudy stated that he has abided by the laws of ARB and everyone else is expected to do so. They are now waiting for Council to "take their foot off the gas-." He RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held January 23, 2017 Page 3 of 11 Meeting Form 6101 believes that the Historic District "rolled with" the vision of the Bridge Street Corridor because it is so big that the vision can be achieved without crushing the Historic District. He discussed some of the early renderings he viewed with beautiful park areas by the river. He would like the City to consider putting the beautiful library building as proposed elsewhere -- such as the park areas by the river. He also noted his concern about the natural resources that would be threatened by the road that will be built. Mayor Peterson stated that Council takes this planning process very seriously. He stated that it is true the project has been referred to ARB, but there is a lot of the process that is yet to come. The January 10 meeting was the first opportunity for Council to see the renderings of the library and garage. There will be plenty of opportunities to be heard and be part of the process, and Council will make the decisions through the process that they believe are best. The library has a substantial role in determining their facility location. Ms. Alutto stated that it is difficult to react to a proposal without first absorbing the information. Subsequent to the January 10 presentation, she has had the opportunity to speak with citizens about the building. She agrees it is a beautiful building, but she asked the same question - is it in the right place. She agrees there are questions that need to be answered. She has a lot of faith and trust in the public process. She also has faith in the residents who will take the time to provide their feedback and be part of the public process. Mr. Rudy stated that in listening to the January 10 meeting, he felt that when questions were asked, the response was that the planning process has been underway for a long time and is "way downstream" and not to "rock the boat." Ms. Alutto stated that she and Ms. Amorose Groomes have only served on Council for a year, so they have not been involved in the process for the previous years. Mayor Peterson asked for clarification about whether Mr. Rudy is referring to the location of the library or the design of the library building. Mr. Rudy responded that he thought it was a package deal. He also noticed that the co- location with the community function was not in any representation. Twenty years ago when he first moved to Dublin, Larry Frimerman spearheaded a big effort to save the ravine behind the library and it was successfully preserved. Ms. Amorose Groomes thanked Mr. Rudy for his comments and stated that his community needs him. In her eight years of service on PZC, she has heard more about this library than any other issue. This process for the library development is very good because it will bring reflection and debate. She encouraged him to stay engaged. Mr. Rudy stated that he would stay engaged and that he is supportive of the BSC vision. Ms. Salay stated that the library chose their location. While it may not be where some may have chosen, the library, who is building the building, strongly desired to stay in the Historic District. She heard from many residents who wanted the library to remain in that location. Mr. Rudy stated that he understands the library wanting to stay in that location. The library is one of three major components along with the garage and community space. Ms. Salay stated that it has been a goal for the library to serve more people, so it would naturally be a larger building. The parking is for the library, but it is also for the businesses that are in need of parking spaces for their visitors. Mr. Lecklider pointed out that the Indian Run Falls Park project was supported by Ms. Salay, Mr. Reiner and himself — as they all served on Council at the time it occurred. The RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON. OHIO Held January 23, 2017 Page 4 of 11 Meeting Form 6101 other current members of Council did not serve at that time — but that is not to say that they would not have supported it, as well. Tom Holton, 5957 Roundstone Place, Dublin expressed appreciation to the firefighters and first responders who were on the scene today of the tragic tanker truck fire on US 33 at the 270 interchange. He clarified that he is speaking tonight as a resident, not as a representative of the Dublin Historical Society. The Dublin community has enjoyed a history of public participation in community projects and the City is better because of that. He cited many examples where there has been great opportunity for public participation. He does not believe that the public had any input on this highly public library building. There was a period of 18 months between the two meetings at the library regarding the new library building where there could have been input opportunities. He looks forward to the new library building, but believes that public participation should have been a large part of the process. CONSENT AGENDA Ms. Amorose Groomes stated that a minor correction was made to one of her comments in the minutes on page 19, and Council has been provided with the corrected version in the electronic packet. Mayor Peterson moved approval of the five items on the Consent Agenda. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes. • Approval of Minutes of Council meeting of January 10, 2017 • Ordinance 11 -17 (Introduction /first reading) Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2017. (Second reading /public hearing February 13 Council meeting) • Resolution 03 -17 (Introduction /public hearing /vote) Accepting the Lowest and Best Bid for Rings Road Water Line Extension/Tuswell Waterline Relocation Project. • Resolution 04 -17 (Introduction /public hearing /vote) Declaring Certain City -Owned Properly as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.07 of the Dublin Codified Ordinances. • Resolution 05 -17 (Introduction /public hearing /vote) Authorizing the City Manager to Execute a Contract with the Franklin County Public Defender Commission for the Defense of Indigent Defendants. POSTPONED ITEMS Ordinance 57 -16 (Amended) Authorizing the City Manager to Execute a Development Agreement and Other Necessary Documents with the Columbus Metropolitan Library ( "CML ") to Facilitate the Building of a Parking Garage, Library and Adjacent Streets on the Current Library Site in the Historic District. Mr. McDaniel stated that this Ordinance relates to real estate and operational issues for the library; it does not relate to architecture. The architecture piece will follow another process separate from this. Ms. Amorose Groomes asked staff to confirm that the library project will be reviewed by the Architectural Review Board on Wednesday, January 25. Mr. McDaniel responded that the library review process relative to the design will go through the ARB process. Council referred this matter to them at the January 10 meeting. RECORD OF PROCEEDINGS Minutes of Dublin QLCouncil BARRETT BROTHERS - DAYTON, OHIO Held January 23, 2017 Page 5 of 11 Meeting Form 6101 Ms. Amorose Groomes asked if this Ordinance will be back before Council prior to the time that feedback is received from the ARB. Mr. McDaniel responded that this Ordinance relates to real estate matters and how the buildings are accommodated on the site versus the ARB process. Ms. Amorose Groomes stated that her concern is with the City getting too far along in the development agreement in terms of land acquisitions and real estate matters in case changes would be made in the design through the review process. Mr. McDaniel responded that these development agreements are always subject to the final development plan review. This ordinance does not dictate those matters, it is more related to operational and real estate matters. Mayor Peterson moved to postpone Ordinance No. 57 -16 until the February 13, 2017 Council meeting. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner; Ms. Alutto, yes. SECOND READING /PUBLIC HEARING - ORDINANCES Ordinance 01 -17 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.198 Acre, More or Less, Permanent Easement from Vincent P. and Cynthia B. Lombardo, from the Property Located at 7100 Avery Road for the Public Purpose of Constructing a Sanitary Sewer, Mr. McDaniel stated that the City is preparing to construct a sanitary sewer across Avery Road and Mr. and Mrs. Lombardo have agreed to donate the easement to the City at no cost. Vote on the Ordinance: Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes. Ordinance 02 -17 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.038 -Acre, More or Less, Permanent Easement from Ashland LLC for Constructing a Shared-Use Path. Mr. McDaniel stated that the City is preparing to construct the Smiley Park shared -use path project, which will include the construction of a shared -use path and related public improvements connecting to Smiley Park. The City and the Grantor participated in good faith discussions and have come to mutually agreeable terms for the acquisition of the necessary easement for the sum of $2,300.00, which is the appraised value of the easement. Vote on the Ordinance: Ms. Alutto, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Mr. Lecklider, yes. Ordinance 03 -17 Amending Section 2 (Wage & Salary Structure /Administration) of Ordinance No. 73 -06 ( "Compensation Plan for Non -Union Personnel "). Mr. McDaniel stated that with a recent vacancy in the Human Resources Division, the Director of Human Resources has taken the opportunity to review the operations of the Division. As a result of this review, it has been determined that the duties and responsibilities of the vacated position can be dispersed and absorbed by other current positions within the Division. Also, not filling this vacancy allows for cost savings in the HR payroll while creating an opportunity to restore the part -time position of Human Resources Coordinator to its previous full -time Status, which will significantly improve the administration of the City's seasonal and part -time staff recruiting efforts. The cost savings amounts to approximately $63,000 a year. Vice Mayor Reiner asked about the function of the Wellness Coordinator position. RECORD OF PROCEEDINGS Minutes of Duhhn City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held January 23, 2017 Page 6 of 11 Mr. Rogers responded that the Wellness Coordinator will now be a Wellness and Benefits Coordinator, which will help with the open enrollment season and coordinating events for employee benefits, wellness programming and education. Vote on the Ordinance: Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes. Ordinance 04 -17 Authorizing the Provision of Certain Incentives to Sarnova Inc. to Induce it to Retain its Existing Facility, Lease an Additional Facility and Retain and Expand its Associated Operations and Workforce, all within the City; and Authorizing the Execution of an Economic Development Agreement, Ms. Ray introduced Jim McGannon, Vice President of Human Resources for Sarnova Inc., and Shawn Saylor, Corporate Controller. Mr. McGannon stated that Sarnova Inc. is a wholesaler and distributer of medical devices, medical supplies and pharmaceuticals that is headquartered in Dublin, Ohio. They will exceed $500 million in annual revenue. These incentives will assist them in their growth and expansion of the organization. They look forward to being part of Dublin's growth and prosperity and want to have a full relationship with the City and make sure they are doing their part. He is joined by Shawn Saylor, Corporate Controller. Vice Mayor Reiner inquired whether the City has enough facilities to accommodate their expansion in the future. Mr. McGannon stated that they have been touring facilities in Dublin and have found more than adequate space in Dublin for their operation. Mr. Lecklider asked Mr. Saylor to comment. Mr. Saylor thanked the City Council and Ms. Ray who helped them with their application. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. Ordinance 05 -17 Authorizing the Provision of Certain Incentives to Denso International America, Inc. to Induce it to Lease a Facility to Retain and Expand an Office and its Associated Operations and Workforce, all within the City; and Authorizing the Execution of an Economic Development Agreement, Ms. Ray introduced Brian Starr, Senior Manager with Denso International America, Inc. Mr. Starr thanked Council and the City for their support. He began working with Denso in 2003 and was the first employee hired in the Dublin office. In 2011, he rotated to the Southfield, Michigan headquarters and returned to Dublin in 2014 as a Senior Manager in a leadership role and as a Dublin resident. His function at Denso is primarily to lead their bioelectronics business. Bioelectronics are essentially everything a driver experiences in the cockpit. Denso is currently the largest automotive supplier in the world. They rotate this ranking with Bosch or other companies every other fiscal quarter, but currently are the largest. Globally, Denso has over $40 billion in revenue, is located in 32 countries and employs 150,000 people worldwide. In North American, Denso has $10 million in revenue, 23,000 employees, 30 manufacturing plants that for the most part are in the U.S., and 42 employees located in Dublin. Denso is the leading supplier in four different areas of a car: powertrain control systems; fuel rail and fuel systems; thermal systems (temperature control inside the car); and drive and control safety systems. In 2002, Denso established an office in Dublin to maintain daily communication and manage the commercial business with one of their largest customers, Honda. The office began with 14 associates managing $5 million in sales; currently, they have 42 employees in Dublin managing $1.2 billion in sales just in North America. They have RECORD OF PROCEEDINGS Minutes of Dublin -City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 23, 2017 Page 7 of 11 Form 6101 experienced exponential growth -- not just in sales, but in the diversification of their products and the complexity. Their current office space limits capacity, and they will be adding engineers and project managers. They reviewed options, including moving back to Michigan and consolidating at the headquarters. After review, the decision was made to stay in Dublin. With this incentive from the City, they will remodel the facilities at 260 Cramer Creek property and expand to an adjacent property at 280 Cramer Creek, adding 5,000 square feet. Staying in Dublin has many advantages — it is a progressive city, with a mindset of continuous growth and improvement — aligning with Denso's values. Dublin's involvement as a major player in the Smart Corridor project is another reason that Denso would like to stay in Dublin so that they can contribute to that initiative. He again thanked Dublin for their support and expressed appreciation for their partnership. He grew up in West Carrollton, Ohio and is pleased to live in a City with a vision for the future and a refreshing lack of complacency! Vice Mayor Reiner asked if Denso had an exhibit at the Detroit Auto Show. Mr. Starr responded that they did have an exhibit and used the auto show as a recruitment event, displaying their hot rod car that is part of their sponsorship of the Hot Rod Association. They had a much larger exhibition at the Consumer Electronics Show. Ms. Amorose Groomes stated that their plans for expansion sound wonderful! She asked staff for clarification. In the Sarnova EDA, the memo indicated netting $770,408 in additional income tax withholding revenue in addition to the withholding revenue from the existing corporate headquarters. For the Denso EDA, the memo indicates netting $574,640, but does not mention if this is in addition to the current net withholdings. Is this the overall net withholdings, or just the additional net withholdings expected? Ms. Ray stated that for Denso, it is the overall net withholdings since this EDA relates to both the lease at the current facility and the expansion. The Sarnova EDA related only to their expansion. Vote on the Ordinance: Ms. Alutto, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes. INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 06 -17 Authorizing the City Manager to Enter Into a Guaranteed Maximum Price Contract with Kokosing Construction Company, Inc. for Construction of the West Plaza Retaining Wall and Scioto River Pedestrian Bridge West Abutment (Phase 1). Mayor Peterson introduced the Resolution. Mr. McDaniel stated that the City's Five -Year Capital Improvements Program for 2017- 2021 included funding in the amount of $22,750,000 for construction of the Scioto River Pedestrian and Bicycle Bridge and $9,400,000 for construction of the first phase of the riverside park. Due to the size and complexity of this unique suspension bridge, staff pursued a Construction Manager at Risk, also commonly called Construction Manager /General Contractor, delivery method for design and construction of the bridge project. This method provides for the selection of a qualified contractor through a competitive process during the design stage. The City of Dublin selected Kokosing Construction Company, Inc. as the contractor for the project. They are currently providing some anticipated pre- construction services, and staff provided a memorandum about this in the January 10, 2017 Council meeting packet. The funding for this project is in the CIP and is split as a percentage between the pedestrian bridge and the riverside park project. Staff recommends approval of Resolution 06 -17, which authorizes entering into a Guaranteed Maximum Price contract with Kokosing Construction Company, Inc. Ms. O'Callaghan is available to respond to questions from Council. Mayor Peterson invited public testimony. RECORD OF PROCEEDINGS Minutes of DubGn .City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 23, 2017 Page 8 of 11 Form 6101 Vince Nardone, 7118 Wilton Chase, Dublin noted he is a resident and an attorney representing an interested party, C.J. Mahan Construction. Mr. Nardone referenced a memorandum that was distributed to Council via e -mail on Friday, noting extra copies are available regarding his statement this evening. He wanted to ensure that his fellow citizens were fully informed about the process for the pedestrian bridge, especially concerning the no -bid process versus the competitive bid process. • The City is preparing to spend millions of dollars on a project that has not been sent out to bid. As a citizen, he is concerned about this process. It stated in the memorandum that the competitive process is to protect the citizens in terms of prevention of excessive cost and corrupt practices and to ensure open and honest competition in bidding for public contracts. But it also serves to protect the employees so they are not exposed to allegations of favoritism and fraud. To be clear, he is not accusing anyone of any favoritism or fraud. He then cited court cases regarding no bid processes that have found that the appearance of a fair and impartial bid process is as important as the reality of one. Opening the construction phase of this particular project to a competitive bidding process would ensure the project is vetted and that the City is receiving the best price from the best company while avoiding the appearance of impropriety in the process. • Under the Dublin Code, any project over $75,000 is required to be sent out for competitive bid and there are reasons for that. There are certain exceptions to that, such as the Construction Manager at Risk process. The City has availed itself of that particular exception and has made the determination not to bid this project and instead grant it to a certain company without a proper vetting process. • He takes issue with a comment made earlier that this was indeed a competitive selection process. He reiterated the City Code's $75,000 threshold, noting there are questions that should be asked. • He requested that City Council table the vote on this resolution so that more questions can be asked and the facts scrutinized in more detail. • As a citizen and interested party, he asked what contacts have been made between the City officials and the company chosen for this project prior to certain phases of this process. Were any promises made by the parties regarding receiving this contract? Have there been any gifts, incentives, or favors provided? Are the parties related in any particular way? He reiterated that it is about the appearance of impropriety. As a citizen, he questions why the entire bidding process would be skipped. • He wants to know why the City would not interview the most experienced company in the state of Ohio in terms of suspension bridges. C.J. Mahan Construction built the Lane Avenue bridge under budget and before all construction deadlines. • He asked whether Council knew that C.J. Mahan Construction is the only prequalified contractor with ODOT for these types of bridges. None of the other companies the City worked with are prequalified. • C.J. Mahan has erected other suspension bridges similar to this project. C.J. Mahan was the first company in the state of Ohio to erect a bridge using post tension technology. In terms of perception, how is it then that C.J. Mahan was not chosen or even interviewed? What criteria was used? • C.J. Mahan requested via a public records request all the notes regarding the selection process. He received no notes and was told that none existed. • He also questioned the numbers that were provided relative to costs for the project. Could it not be possible to lower the cost through a competitive bid process? • He referred to a comment made by a Council Member during the last meeting, regarding the Construction Manager at Risk process. The Council Member asked for clarification "isn't this a guaranteed project ?" Mr. Nardone believes this was a misleading question to the citizenry. The construction contractor involved has all the inside details of the project, the parties involved, the goals and the cost. Because they have been involved in the early stages of the project, they have RECORD OF PROCEEDINGS Minutes of _ Dublin CitV Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held Form 6101 January 23, 2017 Page 9 of 11 been able to develop and control the cost and somewhat manipulate the process, certainly to the unfair disadvantage of other contractors. • The City staff have provided Council with some pros and cons of the no -bid process. Mr. Nardone pointed out two things about those perceived advantages: 1. They mean nothing to him as a citizen and how they are spending the money -- it is all "puffery and spin" to avoid the competitive bidding process; 2. Perceived advantages are just that -- perceived. • He mentioned a comment made either in a memorandum or in testimony, that there was an advantage in having someone engaged early on in the construction process because of the ability to order steel. That is not true. In the first quarter of each year, the steel cost is at its highest mark; as time passes in the year, the cost goes down. In addition, there has been little movement in the cost of steel for ten years. • The concept of the no -bid process is a slippery one and exposes the City officials and contractors to unwanted scrutiny. • The competitive bid process serves to protect the City employees as much as the contractors. He reiterated that the way he views a Construction Manager at Risk process is that the City officials bring a contract to Council, and it is then very difficult for Council to reject the contract when they are only receiving the facts provided by the City staff. • He respectfully requests that City Council table the vote and investigate further so questions can be asked. J. D. Kaplan, 7373 Christie Chapel Drive, Dublin stated that he has no comments to make at this time. There was no further discussion. Vote on the Resolution: Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes. STAFF COMMENTS Mr. McDaniel thanked Washington Township Fire Department and the Dublin Police Department for their responses to the unfortunate tanker truck fire that occurred today. He acknowledged the assistance of many other agencies who came to the scene, as well. Vice Mayor Reiner asked for information about how the accident occurred. Chief von Eckartsberg stated that it is too early in the investigation to comment on what may have happened. He added that the US33 eastbound ramp to 1270 north is the only closure that remains. It is expected to be closed for four to seven days. Vice Mayor Reiner asked about any structural damage of the roadway. Chief von Eckartsberg responded that ODOT brought investigators out to view damage and make repairs. Mr. McDaniel added that, based upon ODOT's review, the structural integrity of the bridge (overpass) was not impacted, and only surface repairs are needed. Ms. Salay asked Chief O'Connell to comment about the response to the scene. Chief O'Connell, Washington Township Fire Department stated that this was a situation where there was a lot of fire, fuel and a limited water supply. The first ladder company on the scene realized there was likely a driver in the truck, so it was initially a life hazard situation. However, they knew immediately it was much larger than what Washington Township could handle alone, prompting a second alarm. At that point, they knew a rescue was not going to be possible, so they focused on the protection of the public and closing the roads. It was necessary to allow some of the fuel to burn off and apply foam to extinguish the rest of the fire. He noted that the fire department trains for this type of emergency and mutual aid agreements are in place. He gave credit to the assistance from the other departments and stated it was a unified command approach. RECORD OF PROCEEDINGS Minutes of Dublin City Ceun it Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 23, 2017 Page 10 of 11 Form 6101 Ms. Salay stated that it was an amazing example of everyone coming together. Mayor Peterson stated that it is clear that they are ready and prepared to respond to something that seldom happens. It was a miracle that no one else was injured or killed. He thanked the Fire Chief and Police Chief for their Departments' response efforts. COUNCIL COMMITTEE REPORTS • Planning & Zoning Commission: Ms. Salay stated that PZC had a relatively light caseload and therefore had the opportunity to spend time with the Planning department reviewing various projects. They were very impressed with the volume and scope of projects underway! • Friendship Association: Ms. Alutto stated that a great meeting was held on January 17, where the Friendship Exploratory Subcommittee (Jenny Amorose, Ms. Alutto and Mr. Dring) met separately to discuss international assessment recommendations. This is a report that highlights recommendations to improve the community's international interactions. They divided the items into short and long -term recommendations. Ms. Richison and she will be working together to compile an update for Council to review. Discussion was also held regarding the Dublin Irish Festival and some of the activities that they will bring forward as part of the 30th Anniversary, including the Gathering of the Dublins. Many great ideas keep coming forward and exciting things are to come regarding partnerships, communication, social media, etc. • MORPC: Mr. Lecklider stated that at the last meeting, Mr. McDaniel received an award for his attendance! Given the City Manager's busy schedule, this is very impressive! • NW 33 Innovation Corridor: Mr. Lecklider stated that a meeting is scheduled for Friday, February 10. • School /City Collaboration: Ms. Amorose Groomes and Ms. Alutto reported that the next meeting is scheduled for Wednesday, February 8. COUNCIL ROUNDTABLE Ms. Amorose Groomes: 1. Expressed appreciation to staff for the pedestrian bridge expenses report attached to Resolution 06 -17. She asked if it would be possible to include an inventory of the costs for landings and anything else germane to that bridge in the next report. She understands that Kokosing has done a significant amount of work to date, but did not see anything reflected in the report. She asked staff to keep this as a running list of items to report to Council on a regular basis. Although the budget has been discussed, she is still not certain there is a full understanding of what is included in the $22,750,000 amount. Mayor Peterson agreed that this information would be helpful. Mr. McDaniel will work on providing a framework to share a breakdown of these costs. 2. Commented that it was very nice to have the scouts visiting City Hall this evening. 3. Commended the Dublin Schools and the students for their work with the Sunday Supper. She was very impressed with this event, which was the first one of its kind. She hopes it becomes a regular event! 4. Noted that she enjoyed the speaker at the community's Martin Luther King, Jr. observance. 5. Commented that the Chamber's "Women in Business Luncheon" was well attended and offered great conversation and dialogue. 6. Noted that the Police Awards ceremony was very nice and she appreciated having the opportunity to attend. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held Mt- AID i++r% - January 23, 2017 Page II of 11 1. Stated that she will be meeting with a scout troop at City Hall in the coming week. 2. Commented that the Ohio Wildlife Center has a fundraiser every year. She encouraged everyone to check the website for details and to attend this great event. It is a wonderful educational opportunity to learn about how to attract desirable wildlife into the area, as well. Mr. Leckl ider: 1. Commented on the Sunday Supper and how much he enjoyed the event. 2. Thanked Mayor Peterson for his comments on behalf of Council at the Martin Luther King, Jr. ceremony at Discover Christian Church. Vice Mayor Reiner: 1. Commented that he had the opportunity to attend the City Manager's quarterly "All in Meeting" this morning at the Abbey Theater. The guest speaker was Mayor Peterson. It was a great meeting and productive in terms of sharing information with employees. 2. Asked about the status of the Bicycle Friendly Community ranking. Ms. Crandall stated that an internal meeting was held. It was determined that the bike ambassadors will be contacted, a mobility public input study will be put together and a team will come together to reviO/ and plan. ADJOURNMENT meeting was adjourVed at 9:04 p.m. ayor — Presidfgfg Ofter J Clerk of CoLfncil Form 6101