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HomeMy WebLinkAbout01-10-17 Council MinutesRECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS • DAYTON, OHIO Held_ CALL TO ORDER Dublin City Council Meeting Form 6101 January 10, 2017 Mayor Peterson called the Tuesday, January 10, 2017 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Keenan, Mr. Lecklider and Ms. Salay. Staff members present were Mr. McDaniel, Ms. Crandall, Ms. Mumma, Ms. Readler, Ms. Goss, Ms. O'Callaghan, Chief von Eckartsberg, Mr. Rogers, Mr. Farman, Mr. Foegler, Ms. Burness, Mr. Hammersmith, Ms. Gilger, Ms. Ray, Ms. Richison, Ms. Rauch, Mr. O'Brien, Ms. Howard, Ms. Delgado and Mr. Plouck. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action and for discussion of the purchase of property for public purposes. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Ms. Alutto, yes; Mr. Keenan, yes. The meeting was reconvened at 7:10 p.m. PLEDGE OF ALLEGIANCE Mr. Lecklider led the Pledge of Allegiance. SPECIAL PRESENTATIONS/ PROCLAMATIONS • Certificate of Achievement for Excellence in Financial Reporting for 2015 Comprehensive Annual Financial Report (CAFR), Government Finance Officers Association - Presented by James Nicholson, Ohio GFOA James Nicholson, Finance Director, City of Pataskala, Ohio stated that he currently serves on the Board of Trustees for the Ohio Government Finance Officers Association (GFOA). On behalf of the GFOA, he presented a Certificate of Achievement for Excellence in Financial Reporting for the City of Dublin. Tonight's presentation marks the 27th consecutive year that the City of Dublin has received this certificate of achievement. Its receipt reflects the professionalism and commitment of numerous individuals and is indicative of the high degree of dedication and leadership of the City's Finance Director, Ms. Mumma, and its elected officials. Ms. Mumma thanked the Finance Department staff and, in particular, Chief Accountant Jerry O'Brien and Accountant Robyn Howard, who spend countless hours throughout the year not only reconciling the daily financial activity but compiling the financial reports that are included with the CAFR. Those reports are audited by an independent auditor, which have resulted in clean audits, year after year. She also thanked the City Manager and City Council for their continued support of the Finance Department's operations. CITIZEN COMMENTS Gary Yancer, 6984 Brodie Boulevard, Concord Township stated that he is present to speak about the ongoing procurement for the Scioto Pedestrian Bridge. He is the managing partner of CJ Mahan Construction Company. They are one of the four firms that submitted qualifications during the contractor selection process. Their company is based in Columbus and has built many large, complex bridge structures through central Ohio and the surrounding region, including the Lane Avenue Bridge, the O'Shaughnessy Dam Bridge, the Broad Street bridge downtown, two cable bridges and two large truss bridges over the Ohio River. The iconic bridge that will be built in Dublin is a similar type of project. They were disappointed when they were not selected for even an interview for this project. Since then, they have been trying to gather information and submitted two public records requests, one of which is still pending. Their goal is to understand the process and the reason that a company with their credentials was not considered. RECORD OF PROCEEDINGS Minutes of Dublin City Council BARRETT BROTHERS - DAYTON, OHIO Held January 10, 2017 Page 2 of 22 _ Meeting Form 6101 Because he is a long -time resident of the Dublin area, he has a personal interest, as well. There is a very limited timeframe in which they can file a formal protest, which would take the form of litigation. If they do not receive the responses to their public records requests, they may need to file litigation. Unfortunately, that is their only course of action, if they wish to intercede in the process. They have offered to delay that litigation under an agreement that would allow them time to review the documents, however, that offer has been rejected by the City. Recently, a memo dated January 5, 2017 was sent to Council from the City Manager explaining the procurement process being used for the construction manager and general contractor selection. According to this memo, the timetable for the construction contract negotiation and award would occur in March 2017. However, based on this, the process may begin as soon as January 23 -- only two weeks out. That is contrary to the process they understood when the proposal was issued. They are concerned that the accelerated timeframe will compromise their ability to protest or take any action to which they are entitled. If that schedule remains as it is, they may have to file litigation much sooner. He wanted to make Council aware that could happen and to encourage Council and staff to review this process fully, because the City could be rushing into essentially a sole - source procurement. It is not market tested or competitively bid, and they believe it should be reviewed another time. CONSENT AGENDA Mayor Peterson stated that Mr. Parkhill has signed up to speak on an item on the Consent Agenda — Resolution 01 -17. Therefore, he will remove that item in order to address it immediately following the Consent Agenda. Does any Council member desire to remove any of the remaining four items on the Consent Agenda? Ms. Amorose Groomes stated that she has comments about the 12 -05 -16 meeting minutes: On page 11, her remarks begin about the materials to be used on the structure within the Bridge Park park on the east side of the river begin, and in paragraph two of page 12, comments are attributed to Mr. McDaniel that do not accurately reflect her recollection of that discussion. She asked if Council also recalls that discussion differently. As written, the discussion seems to close the door on further discussion of the materials for that structure. The minutes state: "Mr. McDaniel concluded by noting he is seeking clarification regarding some comments made tonight about finishes, etc. He wants to ensure that the majority is on board with what has been presented to Council tonight. If there is a desire for material changes, it would be important to know that now in terms of efficiency in the process. At this point, not hearing other support for material changes, he assumes what was presented tonight is acceptable moving forward." Mr. McDaniel stated the intent of that comment is that, given what was presented that night, no change was specified by the majority of Council. However, the review process will continue through ARB or PZC and, ultimately, back to Council. Ms. Amorose Groomes stated that was her understanding, which is not reflected in the minutes. She thanked him for that clarification. Mr. Keenan moved approval of the remaining four items on the Consent Agenda. Vice Mayor Reiner seconded the motion. Dote on the motion: Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes. • Approval of Minutes of Council meeting of 12 -5 -16 Ordinance 01 -17 (Introduction /first reading) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.198 Acre, More or Less, Permanent Easement from Vincent P. and Cynthia B. Lombardo, from the Property Located at 7100 Avery Road for the Public Purpose of Constructing a Sanitary Sewer. (Second reading /public hearing January 23 Council meeting) RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Held. January 10, 2017 Page 3 of 22 Meeting • Ordonance 02 -17 (Introduction /First read"Hng) Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.038 -Acre, More or Less, Permanent Easement from Ashland LLC for Constructing a Shared -Use Path. (Second reading /public hearing January 23 Council meeting) Form 6101 • Ordinance 03 -17 (Introduction /first reading) Amending Section 2 (Wage &Salary structure /Administration) of Ordinance No. 73- 06 ("Compensation Plan for Non -Union Personnel'. (Second reading /public hearing January 23 Council meeting) INTRODUCTION /PUBLIC HEARING /VOTE - RESOLUTION Resolution 01 -17 Accepting the Lowest and Best Bid for the North High Street Widening Project, (Project No. 16- 016.0 -CIP) Mr. Lecklider introduced the resolution. Mayor Peterson invited public comment. Mack Parkhill, 7879 Riverside Drive, Dublin stated that he appreciates the opportunity to speak about something dear to his heart as it is to all the veterans in Dublin. For the past 40 years, he has been privileged to serve on a number of committees that have focused on the evolvement of Dublin. One committee worked on developing the Grounds of Remembrance or Veterans Park, which lies north of and adjacent to the Library. The committee spent time in choosing that site. They wanted something different from the typical statue and cannon site -- a site with serenity, a place for veterans and a site to reflect on events that have occurred, dating back to the Revolutionary War. The site was perfect then and still is. To the north of the park is the Indian Run, and a loggia has been added to the park. Many community events for veterans occur in this location, and students from the adjacent schools often come up to them and thank them for their service. He understands that the plans for the new Library will be presented tonight, and that it will be a very large, two -story building. There has also been a plan in place for a surrounding road to handle the traffic within that area. He estimates it is 65 -70 feet from the edge of the Library to the trees at the edge of the Veterans Park. Within that wide space will be the flow of traffic. Perhaps there is no other alternative, if the concept is to reduce the amount of traffic that is flowing through that area. If that is the case, then Option 2 should be considered — the opportunities to conceal it. On the south side of Emerald Parkway -- before reaching Coffman High School -- there is a large glen of spruce trees running from the edge of the old Verizon parking lot to the corner. They provide a perfect "mask," as it is not possible to view what lies behind those trees. If there is no alternative to Rock Cress, he suggests that Council spend time and effort identifying ways to maintain the serenity that was built into the Grounds of Remembrance project. Mr. Keenan assured him that Council has discussed the fact that screening will be a very important factor in this project. Mayor Peterson stated that it was important to Council that this point be clarified. He appreciates Mr. Parkhill's comments on this matter, as Council is sensitive to this issue. There may be some value in bringing the Veterans Committee back together for a time to share their opinions and thoughts on the best way to accomplish the screening. This Council is very committed to making sure that it is done correctly. Mr. McDaniel stated that he does not want to implicate the Library as being the cause of the roadway. The road is a City initiative. The road network would be added around the combination of a new library and a new parking garage so that the desired circulation can occur. This past week, staff discussed reconvening the Veterans Committee to include them in the discussion of the screening for that road. How that would be preliminarily addressed will be discussed later tonight as part of the Library presentation. If Mr. Parkhill is unable to stay for that discussion, he would be happy to meet with him another time to share that information. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Held_ January 10, 2017 Page 4 of 22 Meeting Form 6101 Ms. Amorose Groomes stated that if the Library will be two stories in height, it is important to realize that the parking deck will be four stories. That will be a significant impact on Rock Cress Parkway. As she understands, a number of things will occur between the City and the Library before that comes to fruition. She would ask that Council not vote on the construction related to Rock Cress until the City is more certain about the need for block lengths. On virtually every block that has been built in the Bridge Street District, there was a need to adjust the block length according to the use that would be occurring on each particular block. There have been a number of blocks that needed to be longer or shorter for various reasons. Until there is a more comprehensive design for the Library, the City does not know exactly where the appropriate place is for the road. She thanked Mr. Parkhill for sharing with Council his concerns about the proximity of the road to the Grounds of Remembrance. The soil conditions in this location will be significantly different from those along Coffman Road, which would affect the ability to have large stands of trees in this area. There is not the depth of soil that exists in other places. In terms of the road's proximity to where the Veterans Day activities occur, where would the tents be placed and lunch occur? Significant portions of where those celebrations have occurred will be under asphalt. She asked that Council table action on this project until there is the opportunity to proceed further with the Library, so that Council knows exactly what the block length will be in the event changes in that building occur as part of the public review process. Mr. McDaniel stated that there have been numerous conversations about Rock Cress and the formation of this block relative to this project. It has been extensively discussed in work sessions, Council goal - setting retreats, and, more recently, during a regular Council session. It has been voted on and approved, and information was presented to Council in July 2016 regarding this road configuration. Certainly, until the road is built, Council can revisit the subject. The direction staff has received was the result of many meetings over a period of time. The City has worked with the Library and the Schools on the acquisition of the right -of -way, and Council has been briefed on that many times. If Council is considering tabling or postponing action, he would suggest that Council hold this item over until after tonight's Library presentation. Council has asked to see the road design relative to the Grounds of Remembrance site. That information will be provided in tonight's discussion so that Council can see that, in fact, more buffer is being added to the Veterans Park to accommodate the addition of Rock Cress Parkway. Mr. Keenan stated that this is the result of many discussions over a period of time, not just in the last six months or year. Rock Cress is critical to the traffic flow in that area. He is certain that Engineering has completed all the right -of -way calculations, though there may be some minor adjustments. He is very comfortable with proceeding with this action. Ms. Alutto inquired about the margin of error — could the road shift north or south in any significant amount? Mr. Foegler responded that with the Library presentation, there will be some accompanying graphics. However, there were parameters that drove the road location, beginning with previous Parks Director Hahn's direction as to the necessary distance from the park to ensure there was no negative impact. That required the road to be located to the south as much as possible and still leave a developable site. In addition to Rock Cress, an additional one -third acre of land north of Rock Cress comprises a new strip that now will contain buffer in addition to the right -of -way. The Library site began with 3.5 acres. With what the City desires for parking structures, these roads and the new green along the edge, the Library site is reduced to 1.15 acres. The Library site has been significantly reduced, and the Library has expended much effort to try to make the much more compact site work. From a spacing perspective, the road has been pushed south as far as possible. All the real estate - related transactions and exhibits are based upon that. Council will see a graphic tonight, but in one of Council's next two meetings, there will be a full discussion about the MKSK design concepts. As Council requested, those graphics are not just of Rock Cress, but also of the edge of North High Street. After reviewing those, he believes that Council will be much less concerned with the impacts. The design RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held January 10, 2017 Page 5 of 22 concepts proposed for the purpose of access and circulation do not work without Rock Cress. Ms. Alutto stated that there seems to be little margin for change in the roadway location. Mr. Foegler stated that is correct. Ms. Alutto stated the roadway appears to be landlocked. Mr. Foegler responded that with the roadway pushed south, the Library lost one -third of an acre. That strip of land is now located between the Library and the Grounds of Remembrance. The edge of the Grounds of Remembrance is formed by the scenic easement boundary. That is all that protects it; the City does not own that land. Added now is the additional one -third acre that the City owns. Ms. Alutto inquired how much preparation for Rock Cress is included with the North High Street widening. Mr. Foegler responded that the intersection for that is part of what is included in the construction drawings. Mr. Keenan stated that the issue is more than just road circulation in this area. For many years, Council has discussed the school property and additional land between this site and Shawan Falls. Council has seen other iterations that show possibilities for development in that area. In his view, there will be other significant development in some future timeframe. Rock Cress is part of that vision, as well. Ms. Amorose Groomes stated that North Street is to the south of Rock Cress. The block length there is relatively short when contrasted with the mixed -use development building that is currently under construction on Dublin Road — Bridge Park Building Z. She requested that Council delay action on this resolution until there is more certainty of what will occur on this property. North Street could be eliminated altogether, and perhaps, Rock Cress could be shifted further to the south, thereby providing additional buffer to the Grounds of Remembrance. Mr. Keenan recommended that Council delay action on this resolution until after the Library presentation. Mayor Peterson responded that the item has already been removed from the Consent Agenda, and the remaining discussion and action on Resolution 01 -17 will occur immediately following the Library presentation. POSTPONED ITEM Ordinance 57 -16 Authorizing the City Manager to Execute a Development Agreement and Other Necessary Documents with the Columbus Metropolitan Library ( "CML ") to Facilitate the Building of a Parking Garage, Library and Adjacent Streets on the Current Library Site in the Historic District. Mr. McDaniel thanked CML Executive Director Pat Losinski for the ongoing negotiation on this development agreement. Staff requests that the ordinance be postponed to the meeting of January 23, 2017. Staff believes a final form of the agreement can be ready for that meeting. Mayor Peterson moved to postpone Ordinance 57 -16 to the January 23, 2017 Council meeting. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes. SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 59 -16 Authorizing the City Manager to Enter into a Cooperative Development Agreement with the City of Marysville and Union County. Mr. McDaniel stated that a very productive dialogue continues between Dublin and the City of Marysville and Union County. He requests that Ordinance 59 -16 be tabled until further notice. Mayor Peterson moved to table Ordinance 59 -16. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS • DAYTON, OHIO Held.. Dublin City Council Meeting Form 6101 January 10, 2017 Page 6 of 22 Ms. Alutto seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, Vice Mayor Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 04 -17 Authorizing the Provision of Certain Incentives to Sarnova Inc. to Induce it to Retain ots Existing Facility, Lease an Addotional Facility and Retain and Expand its Associated Operations ar d Workforce, all within the City; and Authorizing] the Execution of an Econom oc Development Agreement. Mr. Lecklider introduced the ordinance. Ms. Ray stated that staff has been in discussions with Sarnova, a Dublin -based distributor of specialty medical products. The company is currently located in a 35,000 square -foot building located at 5000 Tuttle Crossing Boulevard, but they are at capacity. The City is interested in incentivizing the company to locate up to 44 additional employees in Dublin. The proposed economic development agreement includes a five -year, 22 percent performance incentive on withholdings collected on its employees, capped at a total of $13,000 for the term of the agreement. In consideration, Sarnova agrees to add 44 employees by the end of 2021 and execute a minimum seven -year lease on that expansion facility within the City in order to qualify for those performance incentives. Based on the company's payroll projections, it is estimated that the City will net approximately $770,400 in additional income tax withholdings over the life of the agreement. A representative of the company will attend the second reading of this ordinance on January 23, 2017. There will be a second reading /public hearing at the January 23, 2017 Council meeting. Ordinance 05 -17 Authorizing the Provision of Certain Incentives to Denso International America, Inc. to Induce it to Lease a Facility to Retain and Expand an Office and its Associated Operations and Workforce, all within the City, and Authorizing the Execution of an Economic Development Agreement, Mr. Lecklider introduced the resolution. Ms. Ray stated that staff has also been in discussions with DENSO International, a global supplier of advanced automotive technology, systems, and components, regarding a retention and expansion project. The company currently leases a 10,100 square -foot office space located at 260 Cramer Creek Court. The North American headquarters of this Japanese company is based in Southfield, Michigan, where most of their customers- - major automobile manufacturers -- are served. The Dublin facility serves their major customer, which is Honda. DENSO anticipates additional expansion and development with Honda; therefore, they are interested in increasing their investment in Dublin. The proposed economic development agreement is a five -year, 12% performance incentive on withholdings collected on its employees that is capped at $53,000 for the term of the agreement. The company is also offered a $10,000 location grant to defray the costs of renovating the expansion office facility. In consideration, DENSO agrees to add 13 new employees in Dublin and execute a minimum seven -year lease for both the existing office and an expansion facility located within Dublin corporate limits. The company must reach predetermined annual withholdings targets to qualify for these performance incentives. Based on the company's payroll projections, it is estimated that the City will net approximately $547,640 in income tax withholding revenue over the term of this project. A company representative will be present at the second reading on January 23. There will be a second reading /public hearing at the January 23, 2017 Council meeting. INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 02 -17 Accepting the Lowest and Best Bid for the 100- Gigabit — Dublink Ignite Fiber Optic Project. (Project No. 16 -DCSD Fiber Build Phase 1) Mr. Lecklider introduced the resolution. Mr. McDaniel stated that House Bill 497, passed by the Ohio General Assembly in 2014, appropriated $300,000 to the Ohio Board of Regents to be used toward the City of RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO 11 Held Dublin City Council January 10, 2017 Page 7 of 22 Meeting Form 6101 Dublin's efforts to make a 100 - gigabit capable fiber optic backbone available for research and education. The City of Dublin, through its own efforts, as part of its ongoing Five - Year Capital Improvements Program, has funded portions of the 100 - gigabit fiber optic backbone to be used by both the public and private sectors. The funds to be provided by the General Assembly, via the Chancellor of the Ohio Board of Regents, will be focused on building out infrastructure to support those parts of the 100- gigabit system to support municipal needs, connect schools and other public institutions that can benefit from the system. Resolution 02 -17 would enable certain portions of this system to be built specifically to connect several Dublin City School locations to the existing fiber optic backbone. Five bids were received for the 100 Gigabit — Dublink Ignite Fiber Optic Project. The Engineer's estimate was $300,000. Staff has reviewed the bids and determined the Team Fishel bid to be the lowest and best bid at $190,168.32. Staff recommends approval of this bid acceptance. Vice Mayor Reiner stated that the bids were low, which is unusual at this time, when bid amounts across the nation are rising. Was that due to the uncertainty of the estimated costs for this project? Mr. McDaniel responded this is an unusual project -- the City is building many laterals off an existing backbone. The two bids in the $250,000 range appeared to be skewed due to labor and materials. The other three bids were in the $190,000 range. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes. OTHER • Naming of the New Park along the Scioto River — CSAC Recommendations Mr. Earman stated that the new park that will be constructed along the Scioto River by the Bridge Park development and Historic Dublin requires a name. At the May 19, 2016 City Council meeting, Council passed Resolution 32 -16 adopting the Master Plan for the new park along the Scioto River within the Bridge Street District. As part of the discussion, Council directed the Community Services Advisory Commission (CSAC) to conduct a public naming process and submit its preferred list to Council for consideration. CSAC solicited nominations from the community for a 30 -day period in July 2016 and received over 200 submissions. CSAC reviewed the list of names and finalized the top three votes from each commissioner at their October 11 meeting. CSAC believed it was important that the name be unique; not duplicate other names already used in the City or surrounding areas; not be difficult to pronounce; and not be directly associated to Dublin, Ireland. Throughout the process, CSAC focused consideration primarily on the names that are marketable, historical, cultural, of geographical significance, portraying of a destination, and would contribute to a positive impression of the community. From the submissions from the public, CSAC developed a list of preferred names. Per Council's direction, park names were also solicited from City staff members. Ann Bohman, CSAC Chair, will present the recommendations. Ms. Bohman, CSAC Chair stated that CSAC appreciated the opportunity to work on park name recommendations and offers the following six recommendations, including the nominee's commentary and /or definitions associated with each name: • Dublin Commons: Commons definition - Land or resources belonging to or affecting the whole of a community. Commons imp lies a place for all no matter one s race, economics status, religion, or sexual orientation. • Bridge Park Commons: A space that bridges nature, community and activities; it has several bridges and is near Bridge Street. • Riverside Commons • Dublin Legacy Park: Legacy definition - Something handed down by a predecessor. • Riverside Crossing: Crossing definition - The action of moving across or over something, or a place at which one may safely cross something. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council Meeting Form 6101 January 10, 2017 Page 8 of 22 Crossings represents the beautiful pedestrian bridge that will be a new iconic symbol of Dublin linking both sides of the Scioto River. • Meadows Park: Meadow definition - A piece of low ground near a river. The most popular names submitted by staff were: • Dublin Commons ® riverside Park ® Riverside Crossing • Riverside Plaza • Riverview Park Ms. Bohman stated that CSAC recognizes that Council has the discretion to consider other names in addition to the recommended list submitted by the Commission. Mayor Peterson thanked CSAC for all their time and efforts on this process. Mr. McDaniel stated that Council can select a name tonight or, if not comfortable making a decision at this time, they can defer a decision until later. Mr. Keenan stated that both CSAC and staff recommended Dublin Commons, which is a good name. What are other Council members' thoughts on this? Ms. Amorose Groomes stated that believes this will actually be two parks, each with a different feel. She would prefer that, whatever name Council chooses, an "east" and "west" distinction be added. Many people will use this park, and it would provide a point of clarity, i.e. Dublin Commons Bast or Dublin Commons West. Vice Mayor Reiner stated that Riverside Park and Dublin Commons received the most votes. However, Riverside Park is not very specific to this area; Dublin Commons is site specific. Could the names be combined, i.e., Dublin Riverside Park — the park along the river in Dublin? That combines the two top winning names. Ms. Bohman stated that "Commons" also means belonging to the whole community. Mr. Lecklider noted that the name reminded him of Columbus Commons. Obviously, this is a reference that is commonly used! The underlying meaning does achieve a purpose, but he likes Riverside Crossing. He likes the "activeness" suggested by "crossing," and that is what Council is trying to achieve with the pedestrian bridge and the SR161 Bridge, as well. Vice Mayor Reiner stated that perhaps all three names could be used — Dublin Riverside Crossing. Mr. Lecklider noted that staff might object to the wordiness. Ms. Amorose Groomes stated that she likes the idea of incorporating the word "crossing." The park project is occurring because of the bridge. Why a bridge? To have a crossing. That name is appropriate. Ms. Salay stated that she likes the idea of incorporating the river and a crossing, so Riverside Crossing would probably be her choice. Mayor Peterson inquired if Council would prefer to defer action at this time. Mr. Lecklider stated that there is a marketing aspect of the selected name, so perhaps CSAC could consider Council's input tonight in view of that marketing aspect. Mr. McDaniel responded that CSAC would consider Council's input, including the preferred name of "Riverside Crossing." The east and west designations could be on the signage rather than part of the official name; the Dublin logo is on the signage, as well. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin City Council Meeting Form 6101 Held January 10, 2017 Page 9 of 22 Council consensus was to defer to CSAC the input provided by Council tonight regarding the proposed names, and to have Community Relations and DCVB review the marketing aspects of the names, as well. Mr. Lecklider stated that Council appreciates the community's input on the park- naming process. • Mosquito ControQ and Management - CSAC Recommendations Ms. O'Callaghan stated that at the September 26 Council meeting, there was discussion about the contract that Dublin has with the Franklin County Board of Health for the provision of health services, specifically the subject of mosquito adulticiding, commonly referred to as spraying or fogging. The City's three -year contract with the Franklin County Public Health Department to perform mosquito prevention services for Dublin expired at the end of 2016. Following discussion of the proposed 2017 contract, Council referred consideration of the mosquito control and management program to CSAC. As a reminder, the integrated mosquito program in Dublin is geared toward disease prevention, as opposed to nuisance control. Fogging is just one part of the comprehensive program; there are many components of that program. That information has been shared with Council and discussed by CSAC over the last three months. During that time, Franklin County Public Health representative Charlie Brushard shared detailed information, programs from other cities were benchmarked, and City residents were engaged in the process, providing their research, as well. Mindy, Carr, CSAC member noted that the Commission was satisfied with all the information provided by City staff and Franklin County Public Health (FCPH) representatives. They were impressed with the comprehensiveness of the mosquito management program. During the meeting discussions, there was significant focus on the use of pesticides and potential alternatives for mosquito control. Two Dublin residents expressed concerns about the pesticide spraying and offered information they have obtained on mosquito management practices in other cities across the country, including Shaker Heights, Ohio. The Shaker Heights representative shared that their policy is to spray only after two humans test positive for West Nile Virus. Until that point, their program focuses on the larvicide stage. Franklin County Public Health's approach is more proactive with the aim of reducing the risk of disease transmission prior to human infection. CSAC reviewed the research provided by the residents. However, the Public Health experts provided reassurance that the pesticides used in Dublin's program are EPA registered and applied by licensed, trained personnel. The level of pesticides and timing of use was clarified, as well. After review, CSAC offers the following recommendations: • That Dublin's existing contract with FCPH for the IMCMP be extended for 2017. • That Dublin staff increase communication efforts to educate the public about all components of the IMCMP as outlined in the report. • That FCPH maintains an exemption or "Do Not Spray" registry of residents who do not want to have their property treated for adult mosquitoes with spraying. FCPH will make a good faith effort to shut off truck - mounted equipment within 150 feet of a registered property. The CSAC recommends this option be communicated more broadly and frequently to the public prior to and during mosquito season. Currently, there are only 16 Dublin residents who are utilizing the exemption option. She is one of those, as she has beehives on her property, but there are some residents with health concerns who might want to take advantage of this option. CSAC appreciates the time, effort and input of the community, the City and the Franklin County Public Health Department in this review and the opportunity to conduct this in- depth review and provide recommendations for Council's consideration. Mr. Lecklider thanked CSAC for their exhaustive review of this issue, and the citizens and staff for their input. He was interested in learning that Ms. Carr is a beekeeper, as the RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council Meeting Form 6101 January 10, 2017 Page 10 of 22 impact on bees is one of his concerns. The report provided information that some of the chemicals are toxic to bees. Ms. Carr responded that CSAC was advised by Franklin County that the chemical that is sprayed is not as harmful to bees. In addition, bees go into their hives at night, which is when the spraying is conducted. The other chemical is applied in a different way, and their instructions prohibit application to flowering plants and to areas where there are known aviaries. Mr. Brushard can provide more information. Mr. Lecklider stated that homeowners install plants that attract butterflies, bees, bird, etc. Ms. Carr stated that she is involved in the City's beehive program at Darree Fields, and that was her concern, as well. She is reassured by the information shared. Ms. Amorose Groomes inquired if her hives are in good health. Ms. Carr stated that an earlier set of bees absconded; it had nothing to do with the pesticide program. They have a new set, which are in good health. However, there was no spraying in their neighborhood this year, which might have been helpful. Mr. Brushard stated that the concern with beekeeping and other non - target insects are always a concern of mosquito control. The products that they used for the adulticiding program is a synthetic pyrethroid, which are natural- occuring pesticides that are from chrysanthemums. Those do have warning labels that they are toxic to bees and aquatic life, so application is prohibited near bodies of water or areas of active bees. Their spray periods — dusk to midnight, are times when there is inactivity with the bees; they are typically in their hives at night. When the pesticides are applied in the daytime, the application is restricted to areas with which pollinators would have no contact. Daytime application occurs only under restricted times or conditions, when a barrier to daytime mosquitos is desired. As pest control applicators, they are aware of their responsibility not to mis -apply the pesticides. Mayor Peterson moved to approve the CSAC mosquito management program recommendations, as outlined. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Salay, no; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Mr. Lecklider, yes. [Mr. Keenan was absent from the room.] ® Columbus Metropolitan Library Dublin Branch and Garage Preview Mr. Foegler stated that, after many years of effort, staff is pleased to share with Council the first design concepts for the new library as well as the new garage facility. This is a preview only; it is not scheduled for any formal Council action. As Council is aware, many elements of complexity have gone hand -in -hand with this process between the Dublin City Schools, the Columbus Metropolitan Library and Dublin city staff. In previous discussions with Council, feedback was received that this new library had to be iconic and special. The team was encouraged to consider contemporary concepts. Staff has worked closely with members of the library staff, as well as architectural consultants NBBJ and Moody Nolan, to bring forward this concept to Council. Although it is not part of the formal review process, feedback from Council is critical to determine schedule and design efforts moving forward. Mr. Foegler introduced Mr. Losinski, CEO of the Columbus Metropolitan Library (CML), to introduce the library concept. Mr. Losinski expressed his excitement for the project and stated that two of the seven members of the Library Board of Trustees have strong ties to the City of Dublin. He thanked the City Manager and staff who have been great partners through this process. It is a library project, but it is also a civic project. Mr. Losinski proceeded with a slide presentation. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council January 10, 2017 Page 11 of 22 Meeting • Currently there are 43,000 library cardholders in the Dublin area. It is also a destination place for many people outside of Dublin. • An information session will be held Wednesday, January 11, 2017 at the current Dublin Library so the public can come and view the concepts for the new library and offer feedback. He added that there will be a fundraising component to the project as well. Form 6101 He introduced A.J. Montero, Architect, NBBJ to present. Mr. Montero: • Reiterated that this project is not only a library project, but a civic project. As a civic building, it has special considerations -- not only to the library program, but also to the community it inhabits. • Offered a comparison between the currently library site and where the new library wi I I be situated on that property. • Noted that this concept not only houses the library building, but also gathering areas. • Provided a graph depicting the height of the building in comparison to other buildings within Historic Dublin. He stated that the goal is to have it fit into the area aesthetically, but at the same time be an iconic structure that provides views of the area from inside as well. The new library will not be a skyscraper, but it will take advantage of the elevational changes on the property. There are three areas of focus on the site in addition to the building: • The civic stair arrival; • The Plaza gathering; and • The garden respite, which is the space between the garage and library. All these areas need to be considered holistically because they all play a part in the total library experience. He offered an illustration showing the civic plaza area. This area will be a gathering area for events, activity zones and serves as one of the main entrances to the library. Not only does it properly align the garage entries with the library, but it gives the opportunity to create views, hold events and creates a territory in front of the library. Illustrations were provided to show multipe potential uses of the plaza area. Two considerations in this area: within the budget is a green space, landscaped and well manicured, but not the plaza that was shown in previous slides of the presentation. The plaza is part of the design concept, but will require a separate fundraising campaign that Mr. Losinski referenced earlier. Mr. Montero stated that there were some challenges with the elevations and sloping of the property. Entries needed to be created on several sides for both vehicular and pedestrian traffic. More will be discussed later in the presentation. He showed some examples of how the materials in the design will complement the materials used in the Historic Dublin area and keep the iconic feel of the structure. The library will stand out, yet be a part of the community. A base will be of stone or brick - type material while the upper levels are more glassy and open allowing for an expansive program in the space, surrounded by the plaza and gardens. The existing treescape will enhance the space at the pedestrian level. The design concept uses the elevations on the property to be advantageous to the library and their programming, offering three levels, while minimizing the need to carve into the rock. The library will go from 20,000 square feet in size to 41,000 square feet. Parking will be increased from 119 to 200 spaces. The plaza level is the entry level from the parking garage. The High Street level will be used for more conference space and classrooms. In response to a question from Mr. Keenan regarding programmable space, Mr. Montero stated that the first level is 6,000 square feet, each other level is approximately 15,000 RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin Ci r Council Held_ January 10, 2017 Page 12 of 22 square feet. The top floor requires the larger footprint with denser room -by -room programming. It is the glassy area that creates views. It is an expansive area, more open, allowing people to move around and create their own experiences. Meeting Form 6101 Mr. Reiner asked for a brief description of the interior spaces. Mr. Montero responded that there has always been an emphasis on children's spaces. Fhe library wants to establish interest in the library at a young age so programming and children spaces are very important. There are less book stacks. Libraries are evolving into public spaces with innovation and gathering opportunities t0 create one's own experiences. Library design and usage is moving away from the quiet areas, although there will be quiet and respite areas included. Mr. Losinski added that this concept allows them to be flexible and evolve more in the future as needed. Expanded homework area, life skills, computer areas, and offering wireless service throughout the building and plaza, etc. All meeting rooms will have expandable walls to accommodate larger groups. He pointed out the walkout garden area that is close to the pedestrian bridge. The placement of the plaza on the south allows activities to take place without disturbing the serenity of the Grounds of Remembrance. In response to Ms. Amorose Groomes, Mr. Montero stated that there is an alcove on the north side, but the larger plaza is on the south side of the building. In response to Mr. Reiner, Mr. Losinski stated that this size more than doubles the current library space. Mr. Reiner stated that many libraries offer a relaxed area for seating and gathering. Mr. Montero noted that there are seating areas on the first level off High Street as well as smaller, more intimate seating areas cascading off the stair landings. Mr. Losinski added that the glass is a deliberate material to create views out and in. In response to Mr. Peterson, Mr. Montero stated that the height of the building is not incompatible with the other buildings represented in Historic Dublin. • Garage Preview Mr. Foegler stated that $10 million has been programmed in the City's Capital budget for the garage. There is an additional contribution being made toward the garage by Columbus Metropolitan Library, which brings the total to $11 million. Hard and soft costs for the garage concept that Council will view tonight total around $12,5 million, so staff will continue to look for additional cost savings. There are approximately 537 spaces in the parking structure. The library will have a lease for 200 of the spaces, with the balance to be used for Historic Dublin visitors. Mr. Foegler introduced Mr. Miguel Gonzales, Architect and Project Designer with Moody Nolan. Mr. Gonzales stated that there are four stories to the garage. However, there is a considerable change in grade from the southeast fagade to the northwest fagade. It is about 11 -13 feet, which substantially reduces the appearance of the mass of the building. The main vehicular entry is on the south side, off North Street with a book drop lane that exits onto Rock Cress Parkway (right turn only). The first level of the garage is actually on the second level of the library so there is a common level of entry at that elevation. The second floor offers another vehicular entry off Franklin Street on the west side with a pedestrian entry on the north and south sides. The second level also offers a bike hub. Mr. Gonzales illustrated the materials being considered for the garage and stated that they are an interpretation of the materials found in the surrounding area. The garage will complement the library's design in look and materials so the site is a whole incorporated design. For the east and turning the corner to the south facades, the design will take advantage of the green (shown in the plaza area of the library) to create RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held,. Dublin City Council January 10, 2017 Page 13 of 22 a green screen at the ground level. The upper screen will be manmade and composed of fins that essentially twist to create different patterns. A series of benches and planters creating a pedestrian and respite zone are planned. A screen could be incorporated to allow for movies, etc. He shared many different views of the illustrations showing green space and continuity between the buildings. Two types of facades, the screen fagade or otherwise known as the library fagade is more open and transparent. The street fagade is more of a precast panel that has a form liner applied to it with different textures. The pattern itself of the concrete recalls some of the upper facade of the library. Meeting Form 6101 Mr. Reiner inquired about the construction schedule. Mr. Gonzales responded it could begin yet this year in 2017. Mr. Foegler clarified that it will be hand -in -hand with the entire site development. Both parties intend to use Turner Construction to do all of the road systems, as well as both buildings. Development review and design times going forward will have an impact on the timeframe. Turner Construction has stated that they believe they will begin on the western side of the site with the garage and transition to the east. Assuming everything goes smoothly with permitting, reviews and approvals, aspects of the garage could proceed yet this year. Mr. Reiner inquired about the content of the green wall. Mr. Gonzales stated that it will consist of different types of ivy that grow in the area. Mr. Reiner stated that ivy can be purchased already pre- trained in trellises that are six feet tall. Ms. Salay stated that she is very impressed with the library building and is very excited about the project. Mr. Keenan stated that at a past goal setting session, Council discussed a new library and the consensus was that Council desired that it have a 'wow" factor. He believes this concept achieves that. Mr. Lecklider recalled the same goal setting session, adding that this concept makes a statement. Relative to the garage, Mr. Lecklider stated that materials and the effect is important and he appreciates the architects being sensitive to that. He also stated that being able to achieve over 500 spaces in the garage serves the community well. Mr. Reiner complimented the presenters on the garage, the building and its different shapes, angles and forms that make a beautiful piece of work. Mr. Keenan stated that the screening is very important and Council will be paying particular attention to these details. Mr. Lecklider stated that the multiple options for entering and exiting the garage are very beneficial. Ms. Salay stated that she likes the idea of the screen and the opportunity for an art installation. She recalled Millenium Park in Chicago and the concept of having a screen to accommodate a broadcast would be very interesting. Mr. Keenan stated that an Art in Public Places project will be due before this project is done. Perhaps an Art in Public Places installation could be incorporated into the design. Mr. Reiner stated that the Dublin Arts Council is exploring possibilities with a Japanese artist who does tile work. This artist has an exhibit coming up of smaller scale pieces that will be on display. The Arts Council was considering having this artist do a wall or mural of some sort. He is highly skilled in small piece ceramics. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council January 10, 2017 Page 14 of 22 Meeting Form 6101 Ms. Amorose Groomes stated that it is a lovely building. She looks forward to hearing from the City's boards, commissions, and the public on whether or not it fits. She believes that is the key question. Ms. Amorose Groomes asked about the elevation from the northeast corner to the very top of the library building. Mr. Montero responded that it is approximately 43 feet. She noted that what is important is what the public thinks. She looks forward to hearing that feedback and navigating through the board and commission process and collecting community imput. She reiterated that the building is beautiful, but the question is does it fit in Historic Dublin? She looks forward to hearing those answers. Mr. Peterson asked Mr. Losinski for the details surrounding the public meeting that will be held at the library on Wednesday, January 11. Mr. Losinski stated that it will be essentially the same presentation as tonight's. The meeting begins at 5:30 p.m., and will take place in the Dublin branch library. A community session was held 18 months ago and the attendees offered feedback about what they would like to see. This meeting is for the purpose of coming back to the community and letting them see the current status. Ms. Alutto asked if a summary could be provided of the comments from tomorrow evening's meeting. Mr. Losinski responded that he could do so. In response to Ms. Alutto, Mr. Losinski stated that the Historic Dublin businesses were notified of tomorrow evening's meeting. In response to Ms. Amorose Groomes' question about how the meeting notice was communicated by the Library, Mr. Keenan stated that this Council meeting is live streamed and would be one vehicle of communication with the public. Mr. Losinski stated that there is a notice about the meeting at the branch and Business First has mentioned it in their newspaper. In addition, the 43,000 cardholders received an e -mail announcing the meeting as well. Mr. Peterson asked about the fundraising efforts that are planned, and the timing. Mr. Losinski is hopeful that the fundraising will be initiated soon. Since the construction is starting on the garage side, he is hopeful that by the time the plaza is ready to be built the fundraising will be well underway. Mr. Peterson thanked Mr. 1osinski and staff for all the hard work in bringing this forward and the ongoing partnership. Mr. Losinski thanked Council, Mr. McDaniel and staff for the partnership and support. Mr. Foegler provided an illustration showing the elevation to the Grounds of Remembrance and where exactly the scenic easement stops and the end of the park area. The landscaped area on the illustration represents the land that will be attained by virtue of this new agreement. More details will be coming on landscaping options. Ms. Amorose Groomes inquired about the ownership of the property. Mr. Foegler responded that the City doesn't own any of the land except for the cemetery. There is no lease for the Grounds of Remembrance property; it seems to have been done cooperatively with the Schools. Only a scenic easement has been granted at this time on the School property. Ms. Amorose Groomes asked about the portion underlying the future Rock Cress Parkway as it stands today. Mr. McDaniel clarified that the portion under Rock Cress as it stands today is on School /Library property. In the City's transaction with the Schools, the right -of -way and utility easements for Rock Cress will be obtained. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO LHeld- Dublin City Council January 10, 2017 Page 15 of 22 Meeting Form 6101 Mr. Foegler added that there are several real estate transactions necessary for all of this to work. He is pleased that it is near a successful end. Mayor Peterson asked if the City Manager needs any direction from Council to re- engage the Veterans Committee. Mr. McDaniel stated that, unless Council objects, he would like to reconvene that Committee as an informal sounding board and to secure their input regarding the adequacy of screen ing /bufferinb between the Grounds of Remembrance in Veterans Park and the future Rock Cress Parkway. (There was no objection from Council to this course of action.) Mayor Peterson noted that Resolution 01 -17 can now be considered. Resolution 01 -17 Accepting the Lowest and Best Bid for the North High Street Widening Project. (Project No. 16- 016.0 -CIP) Mr. Keenan moved to approve Resolution 01 -17. Ms. Salay seconded the motion. Mr. Reiner noted that the additional green space secured will be adequate barrier needed for privacy in the Grounds of Remembrance for the Veterans programs, so his concerns have been addressed. Ms. Amorose Groomes stated her concern is with the significant amount of public input and public process that this site will be navigating between now and the time when it comes to fruition. If it is built now, it will be difficult to make adjustments if needed. She is concerned that the City will be locked in on the plan. She asked that Council table the Resolution until the framework of this site is complete. Ms. Alutto asked about the delays that would result from tabling this resolution. Mr. McDaniel stated that there has been discussion for a long period of time about the 1- horoughfare Plan and the street grid. That began the framework. The priority was on the road network, and that framework then set forth how the site would be framed. Last July, staff checked in with Council on the pedestrian bridge alignment, the alignment location of North Riverview, the extension of North High Street as well as the general alignment of the roadway system around the new library. These pieces are all coming together at a critical time. Delaying the Resolution adoption at this point would impact the sequencing of the library project and may further impact the City's ability to have North High Street improved in front of the Bridge Park West project. He does not believe that Council has been "boxed into" this plan. There has been a very sequential, thoughtful process over a long period of time. It is always Council's decision, but staff has been building off the platform of these sequenced decisions. His concern is that delaying the North High Street improvements will result in a construction timeframe that pushes into the winter of 2017 and into 2018. Ms. Amorose Groomes stated that she understood, however, that if the City were to adhere to the Code and the ARB review criteria, this building is too tall and some of the materials are not approved in the percentages they appear to be. She is concerned with placing the boards and commissions into a corner by saying that this building has to go on this site and therefore, it must be approved. She would like to have the public process play out and ensure that the public is supportive of the building. If the building is too tall and a bigger footprint is needed, what could be done if the roads are already built? Mr. Reiner agreed with Mr. McDaniel that the road network goes back years and years. There is not a considerable amount of area to work with, and the architects do not have much of a choice in terms of shifting things. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council January 10, 2017 Meeting Form 6101 Page 16 of 22 Ms. Amoraose Groomes stated that there will be less area to work with after the roads are built. Mr. Keenan stated that there is adequate screening available to continue to have a reflective, contemplative space, which is what was desired for the Grounds of Remembrance. There were members of the Veterans Committee that wanted a statue and a cannon in a public area to be viewed everyday. He believes this site captured the reflective, contemplative space that the Committee wanted. The Committee reviewed other spaces and the selection of that space largely related to the Library's desire that they remain in the Historic District on that site. Mr. Foegler reiterated that delaying the North High Street improvement would extend one -way traffic into the next construction season. Mr. McDaniel suggested that Council focus on the North High Street construction portion of this plan. The ingress piece of Rock Cress will be part of this bid. If something needs to be adjusted, Rock Cress would not yet be built. The Thoroughfare Plan process designates that road and dictates the plan. Ms. Salay stated that this is a culmination of all of these pieces coming together after years of work sessions and votes to the positive. This has been a complex public process to bring the Bridge Street District, the library and the road network to fruition. She views this as another step in the process that Council has been engaged in and has affirmed repeatedly. Staff has continued to check in with Council and Council has given feedback. Ms. Salay noted there is a motion and a second on the floor for approval of this Resolution. Mayor Peterson called for the vote. Vote on the Resolution: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Amorose Groomes, no; Ms. Alutto, yes; and Mayor Peterson, yes. • Basic Plan Review - Bridge Park West, Building Z2 Ms. Rauch stated that this process is very similar to the process for the Riverside Park review. The Basic Plan was reviewed informally by the Architectural Review Board (ARB) twice -- on October 26 and November 16, 2016. This project is subject to a development agreement, which allows for an informal review that is then incorporated into the Administrative Review Team's (ART) recommendation to Council. Council then makes a final decision on the Basic Plan. The Basic Plan level of review provides a conceptual analysis of the proposed uses, buildings, open spaces and architectural concepts. The Basic Plan Review is not intended to provide a determination on all project details; further details will be determined at the Final Development Plan Review and Final Site Plan Review. Tonight, Council will make three decisions: (1) the Basic Site Plan review with conditions; (2) the associated waivers; and (3) a determination of the required reviewing body (City Council, Architectural Review Board, or Administrative Review Team) for future Development Plan Review and Site Plan Review applications. Ms. Rauch reviewed the proposed Site Plan for a mixed -use building containing 8,158 square feet of restaurant space on the bottom floors and four residential units on the upper floors. The site is located east of North High Street, 180 feet north of the intersection with North Street. The building comes close to meeting the front property coverage requirement for North High Street. The Code requires that 80% of the building be located within the front property line; the building is at 79 %. The ART reviewed the application on December 22, 2016 and approved an Administrative Departure for Front Property Line Coverage. The building also has frontage along the plaza and North Riverview Street. However, given the change in grade on the site and what is occurring in this area, it does not meet the frontage requirements for North Riverview Street. One of the waiver requests for Council's consideration relates to that required front property line coverage along North Riverview. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin City Council January 10, 2017 Page 17 of 22 Meeting Form 6101 The ARB's review focused significantly on the scale, massing, design and height of the building. The elevations provided in Council's packet took into account all of ARB's input in regard to design and reduction of scale. The original concept was not a true 2.5 -story building, as the Code required. The applicant has reduced the height, and it now meets the Code requirements for buildings located along North High Street and adjacent to the Historic properties to the south. The building is also located adjacent to the West Plaza Landing, and the applicant has revised the design to provide a more cohesive look across the plaza space in terms of design, aesthetics and materials. The elevation along North Riverview Street does not meet the building height requirement of 2.5 stories due to the change in grade on the site. A waiver of that requirement is requested to permit 3.0 stories. As noted, there is a significant grade change from North High Street down to North Riverview Street. The south building elevation is adjacent to the Oscar's restaurant buildings. Much of their service provision is along this elevation. Staff will continue to work on how that fagade is addressed, ensuring that all Code requirements in regard to design aesthetics are met. The ART has reviewed the Basic Plan and recommends City Council take the following actions: • Approve the Basic Site Plan with seven conditions: 1. The plans should be revised to reflect consistent terminology and square footages throughout the set. 2. The applicant continue to work with staff regarding the development plan and plat details, in combination with or prior to the submission of the Site Plan. 3. The applicant work with staff to determine whether the story heights can be adjusted to meet Code through revisions at the Site Plan. 4. The applicant continue to refine the architectural details and Building Type requirements, as part of the Site Plan. 5. The applicant update the required parking information and submit a parking plan with the Site Plan. 6. The open space, gateway and terminal vista details be addressed with the Site Plan. 7. Final details regarding landscaping, lighting, utilities and stormwater will be required with the Site Plan. • Approve the two Waivers: 1. Number of Building Stories 2. Front Property Line Coverage • Determine the required reviewing body determination for future Development Plan Review and Site Plan Review applications (CC, ARB, or ART). Russ Hunter, Crawford Hoying, 555 Metro Place, applicant stated that he has two additional items to point out: • The 8,100 square feet of restaurant space is actually a combination of the first floor and the basement level. There is 5,500 square feet of restaurant space on the ground level at North High Street for one tenant. The remainder of the space is in the basement as the grade falls away at the rear and will accommodate a second tenant. • The design is preliminary and work continues. The building materials of brick, stone and siding have already been used in this area. The materials are used in a more contemporary manner, but are intended to be contextual to Historic Dublin. The remaining level of review will address the windows and details relative to the pedestrian scale. Mr. Hunter added that the informal meetings with ARB were helpful, resulting in a better building. They believe the building is now the right size with the right pieces, and with Council's approval tonight, they will move forward to complete the remaining details. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Dublin Ci�t Council Held_ January 10, 2017 Page 18 of 22 Meeting Mayor Peterson inquired if there is a building that will be removed for this development. Is the first building to the south Oscar's? Mr. Hunter responded that this building will be located where the construction trailer is now located for the Z1 building — the parking lot. The next building to the south is Oscar's. Form 6101 Ms. Alutto stated she supports much of what is happening with Bridge Park. However, she does not like this building. One rendering of the building that was shown looks like the Winchester House (San Jose, California), or a chalet. She understands the challenge of tying in a more contemporary design with Historic Dublin. Mr. Keenan concurred. He had a similar impression of the design shared. Jane Fox, 6193 Dublin Road, ARB member, stated that she and several other ARB members are present tonight. She stated the following: • ARB never saw this building design. Due to the fact that ARB provided an informal level of review at their meetings, perhaps that was the intention. Over some weeks, ARB reviewed the design and provided significant feedback. The applicant then changed the design and it was taken to the ART; ARB never saw the revised design. She believes that ARB's input is essential. ARB's constructive review has moved this building in a desirable direction. • She encourages Council to designate ARB as the future reviewing body; otherwise, there will be a disconnect. ARB's review is essential, providing guidance so that what occurs in the Historic District preserves what is already in place. If ARB is provided the opportunity to make suggestions, but not the opportunity to comment on the next level, that is a waste of their time. None of the ARB members saw the design that Council would see until 5:00 p.m. tonight. The ARB members are dedicated to achieving the best for Council. If the review goes to the ART, and they provide a new design to Council that the ARB has never seen, the Commis.0ion is effectively not very valuable to Council. • The ART is comprised of members primarily from the City staff. No one from the ARB can make comments at the ART review meetings, so how does the ART gain any sense of ARB's input other than from the ARB minutes? One of ARB's primary concerns is with the massing of this building. It is huge in comparison to Oscar's, and although that has been reduced, she believes much "tweaking" remains to be done. She encourages Council to allow ARB to help with this review. There were no further comments. Mayor Peterson moved to approve the Basic Site Plan with the seven conditions as recommended by the ART: 1. The plans should be revised to reflect consistent terminology and square footages throughout the set. 2. The applicant continue to work with staff regarding the development plan and plat details, in combination with or prior to the submission of the Site Plan. 3. The applicant work with staff to determine whether the story heights can be adjusted to meet Code through revisions at the Site Plan. 4. The applicant continue to refine the architectural details and Building Type requirements, as part of the Site Plan. 5. The applicant update the required parking information and submit a parking plan with the Site Plan. 6. The open space, gateway and terminal vista details be addressed with the Site Plan. 7. Final details regarding landscaping, lighting, utilities and stormwater will be required with the Site Plan. Mr. Lecklider seconded the motion. RECORD OF PROCEEDINGS Minutes of D - Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 10, 2017 Page 19 of 22 Form 6101 Vote on the motion: Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes. Mayor Peterson moved to approve the two waivers, as recommended by ART: 1. Number of Building Stories 2. Front Property Line Coverage Ms. Amorose Groomes inquired for which frontage road is the waiver requested — North High Street or North Riverview. Mayor Peterson responded that ART was able to provide the waiver for North High Street due to the fact that it was able to meet the requirement within one percent. Ms. Rauch responded that the staff's memo indicated that the waiver is for the front property line coverage along North Riverview. Ms. Amorose Groomes stated that the other waiver requested is for the number of building stories. It does not clarify the number of stories to which the building is to be limited. As it reads, it simply removes the limit. Ms. Rauch responded that the proposed building is for three stories. The waiver would be to allow that third story on the rear. Mayor Peterson amended his motion to approve the two waivers recommended by the Administrative Review Team, as clarified: 1. Number of Building Stories from a Maximum of 2.5 Stories to a Maximum of 3 Stories along N. Riverview Street. [ Section 153.060(0)(9) ] 2. Front Property Line Coverage from a Minimum of 80% to 0% along N. Riverview Street. [Section 153.062(0)(9)] Mr. Lecklider seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Amorose Groomes requested additional clarification. Are the building stories now considered compliant? The ARB meeting minutes indicate that what they reviewed was not compliant. Ms. Rauch responded that the applicant revised their design so that it was compliant, which was subsequently reviewed by ART. Ms. Amorose Groomes inquired from what point is the centerline being measured. At different points in time, it has been measured from different locations. Ms. Rauch responded that the half story would be the entire upper story from the bottom to the roofline. It relates to the height of the stories and the occupied space within the building. Along North High Street, the building meets that requirement, as that entire story is included. Ms. Amorose Groomes inquired if that is true even though the height of the building exceeds the requirement. Ms. Rauch responded that there are two components. In regard to story height, staff will continue to work with the applicant to make sure that they meet the story height requirements for that building. Vote continued: Ms. Amorose Groomes, yes; Ms. Salay, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes. Mayor Peterson moved to designate the Architectural Review Board as the required reviewing body for future Development Plan Review and Site Plan Review applications for Bridge Park West Building Z2. Vice Mayor Reiner seconded the motion. Vote on the motion: Ms. Amorose Groomes, yes; Mr. Keenan, yes; Vice Mayor Reiner, yes; Ms. Salay, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes. STAFF COMMENTS • Request for fee waivers related to DCVB bid to hold the US National Archery Championship at Darree Fields Mr. McDaniel stated that the Dublin Convention and Visitors Bureau (DCVB) desires to submit a bid to USA Archery to attract the United States National Archery Championship in 2018, 2019 or 2020. As part of this bid submission, they are requesting City support to offset a portion of the event costs. Staff is recommending that City Council provide in- RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held_ Dublin g�y/ Council January 10, 2017 Page 20 of 22 Meeting kind support as proposed by the DCVB, offering a $20,000 waiver of field rental fees at Darree Fields. Mr. Dring is present to respond to any questions. Mr. Keenan moved to approve a partial fee waiver for rental of Darree Fields ($20,000) as in -kind support for the bid. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Amorose Groomes, yes; Dice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; ids. Salay, yes. Mr. McDaniel noted a couple of informational items provided in Council's packet: 1. A reminder of the Martin Luther King, Jr. Sunday Supper taking place on Sunday, January 15 on the eve of the holiday. City offices will be closed on Martin Luther King, Jr. Day on Monday, January 16, and he encourages everyone to attend the community ceremonies that will occur that day. Details are included in Council's packet and are posted at the City's website. 2. An announcement that the City is being awarded a $7 million ODOT TRAC grant for the Route 33 /Post Road Interchange project. The work of staff and the partnership with Union County in submission of the grant application are appreciated. Additional funding opportunities will continue to be pursued. 3. Wished Council a Happy IVew Year! COUNCIL COMMITTEE REPORTS Form 6101 Mr. Keenan, Administrative Committee Chair stated that he distributed information to Council concerning: (1) Council's goal - setting retreat on Thursday, February 2 and Friday, February 3, including the final agenda and strategic focus areas. If Council members have any additional input, please forward that to Mr. McDaniel an(] him as soon as possible. (2) The board and commission recruitment process. Beginning the week of January 16, the Clerk's office will contact the members eligible for reappointment regarding their interest in being reappointed. There are two open positions this year -- one on the Personnel Board of Review and one on the Board of Zoning Appeals. If Council members have any concerns regarding the attendance records of those members eligible for reappointment, please contact him. The tentative schedule provides for an interview of the candidates on Wednesday, March 8 and appointments at the March 20 Council meeting. (3) The performance review for the City Manager includes a 360- degree online evaluation tool, which he presumes Council members have completed. The City Manager and the Clerk of Council will provide their self - assessments to Council by February 1. Executive session discussions will be scheduled with Mr. McDaniel and Ms. Clarke, respectively, for a review of the assessments and an informal discussion. Ms. Alutto, Dublin Friendship Association representative stated that the group will meet next week, and she will report at the next Council meeting. Mr. Lecklider, MORPC representative stated that the Board will meet on Thursday. Mr. Lecklider, NW 33 Innovation Corridor representative stated that he believes there is a meeting on Friday. Mr. McDaniel stated that he will check and confirm the upcoming meeting dates with him. Ms. Amorose Groomes, Dublin Board of Education liaison stated that their last meeting was on December 14, and the next meeting is scheduled on February 8. The Board is engaged in some good dialogue on some interesting items, and she and Ms. Alutto anticipate bringing more information to Council soon. COUNCIL ROUND TABLE Ms. Amorose Groomes: RECORD OF PROCEEDINGS Minutes of _ Dubin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held January 10, 2017 Page 21 of 22 Form 6101 1. Noted that at the SR161 /Riverside roundabout southbound bypass, there is a stark white wall between the bypass and the river. Citizens have commented to her on the unsightliness of that wall. Are there plans to improve the appearance of that wall? The wall is stark white, tall and thick. It is very unsightly. Mayor Peterson noted that it resembles a temporary construction wall. Mr. McDaniel responded that staff would review this and forward some ideas to Council. Mayor Peterson stated that it seems in contrast to the new 33/270 interchange, which now has Celtic knots, etc. designs in the cement. Nis. Amorose Groomes noted that something is needed to provide a better experience as there is more personal engagement with this wall than with the other ones, due to the length of time a driver is traveling in that direction. Mr. McDaniel responded that staff will explore the options, and if Council has any ideas, he asked that they forward those, as well. 2. Stated that she appreciates the updated data on the incidents at the roundabout, but they lack meaning because they are not in context. She would like to have the same data for the SR161 /Frantz Road intersection and the next most comparable roundabout within the City. The numbers would then provide more meaning in the context of similar intersections. 3. Read information that there is a 90% design solution for the pedestrian bridge. When will Council be receiving further information on that? Mr. McDaniel noted that he is aware there is an unresolved lighting issue and asked staff to comment. Ms. O'Callaghan stated that a contractor was recently brought on board, and conversations are beginning between the contractor and the designer. They are working through the contractor's design - related questions. They are also looking at some advance construction packages. Therefore, depending on what occurs during the remainder of this week, that topic may be discussed at the next Council meeting. There will be progressive updates, however. Mr. McDaniel inquired if any changes are anticipated in regard to design guidance, or is that not possible to know until the contractor discussion advances? Ms. O'Callaghan responded that is the case. 4. The ARB /PZC joint meeting minutes for the park review were very interesting. A number of individuals brought up similar issues related to the park. She trusts that those issues are being considered and direction taken accordingly. 5. Attended events for some companies in the City that recently completed significant improvements -- the Everhart Advisors on December 8 and Questline on Decernher 15. It is exciting to watch these companies re- invest in their buildings. What has been done with the interior space of the one -story Questline building at 5500 Frantz Road is fantastic! Many people probably anticipated that building to be destined for removal; instead, it is being re- purposed in a fabulous way. 6. Thanked the Grizzell Middle School team for engaging her for their Career Day. 7. Noted that it was an honor to attend State Representative Duffey's swearing in ceremony, which was held recently at Riverside Elementary. Both she and Ms. AI utto attended that event. Mr. Keenan stated: 1. In regard to roundabout incident statistics, he believes it will be difficult to benchmark with other intersections or roundabouts, given the complexity of the SR161 /Riverside roundabout. The most comparable intersection is likely Frantz Road /SR161, although it is signalized. To do a comparable analysis, the accident statistics from the first five -six months from construction at those intersections should be used. It might be helpful to look at the crash history in the year prior to construction of the roundabout, when it was a signalized intersection. This may provide better context. He requests that information be included as well. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Duhlin Ci r ('ntmcil Meeting January 10, 2017 Page 22 of 22 Form 6101 2. With respect to the bridge contractor selection process, is it true that the figure the construction manager has offered, if agreed upon, is a set number? Mr. McDaniel responded affirmatively. Mr. Keenan stated that he supports this contractor selection process. It appears that other entities are using it, as well. 3. (Voted that he e- mailed the City Manager with photos of signage related to panhandling. It is an interesting perspective regarding how another city has dealt with this issue. Vice Mayor Reiner stated that: 1. The packet includes information on the City's receipt of the Bicycle Friendly Cities bronze level award. For years, Dublin has tried to advance to the silver level. Dublin would be the only city in Ohio and surrounding states to achieve that level. The report in the packet specifies the areas in which the City fell short of achieving that rating. He suggests that Council reactivate the Bicycle Advisory Task Force to study the review process and identify ways in which the City could improve its program and advance its ranking. Ms. Alutto responded that it would be beneficial to evaluate the report in -depth and identify steps the City could take to improve its program. Does he want to take the lead on that? Mr. McDaniel stated that staff could review the previous membership for the Task Force. He asked Planning staff if the recently initiated mobility study would dovetail with this interest, as well. Mr. Papsidero confirmed that the two efforts would tie together. Mr. McDaniel stated that the mobility study could be a way in which to address this issue, as well. Vice Mayor Reiner stated it would be helpful to have a clearer view of where the City is falling short in this effort. 2. The VW settlement regarding diesel engine vehicles will allocate $2 billion for 'zero" emission vehicle technology and infrastructure. This funding opportunity is available to local governments. This might be a good funding opportunity for the US 33 corridor. Mr. McDaniel responded that Mr. Syler, the City's Fleet Manager, has been working with the State association and is closely monitoring this opportunity. There may be an opportunity to secure funding for recharging stations in parking garages or along curbs. Vice Mayor Reiner responded that it would be a great way to obtain some electric recharging stations without using City funds. ADJOURNMENT e meeting was;adjourr)td at 10:15 p.m. 0 M' yor — Presiding dfficer Clerk of Council