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HomeMy WebLinkAbout11-07-2016 Council MinutesRECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held_. November 7, 2016 CALL TO ORDER Mayor Peterson called the Monday, November 7, 2016 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Lecklider and Ms. Salay. Mr. Keenan was absent due to out of state travel. Staff members present were Mr. McDaniel, Ms. Mumma, Ms. Readler, Ms. Goss, Mr. Earman, Mr. Rogers, Chief von Eckartsberg, Mr. Gaines, Mr. Hammersmith, Ms. Richison, Mr. Stiffler, Ms. Burness, Ms. Shelley and Ms. Burchett. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; purchase of property for public purposes; and preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. Ms. Alutto seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Ms. Salay, yes. The meeting was reconvened at 7:00 p.m. PLEDGE OF ALLEGIANCE Ms. Alutto led the Pledge of Allegiance. SPECIAL PRESEV91fATIONS /PROCLAMATIONS • Veterans Week Vice Mayor Reiner read and presented a proclamation for Veterans Week to Lt. Col. Jeff- Noble and the Veterans who accompanied him, representing VFW Post 10691 and the Wesley G. Davids American Legion 800. Mayor Peterson noted that LaChatelaine will host a breakfast for Veterans on Friday morning, November 11. After the breakfast, the group will process to Veterans Park at 10:35 a.m. where ceremonies will take place at 11 a.m. He encouraged all to attend. • Recognition of Abby Kiefer, Dublin Jerome High School, 2016 Division I Medalist for Ohio Girls Golf Ms. Amorose Groomes read and presented a proclamation to Abby Kiefer, state girls golf champion, who was joined by Head Coach C.D. Butcher. She thanked Abby for how well she presents herself on the golf course and in the community. She represents all things that are great about high school athletics! Coach Butcher thanked Council for this recognition of the team. • Update from P.E. R.C. - - Kathy Harter, President Ms. Harter, 7825 Holliston Court, Dublin shared information about Parents Encouraging Responsible Choices, a group that was started by Parent Teacher Organizations who all come together to offer programming for parents in the District. She described the various events and programs they offer: 1. Family Night. Takes place twice each year, working with Dublin Schools and A.C.T. They work with area restaurants who offer discounts to families. The library and DCRC also participate in Family Night. 2. In early October, they sponsored a seminar regarding youth activities and sports and the physical and emotional aspect. They worked with Nationwide Children's Hospital and Dr. Michael Patrick, a pediatrician who has a worldwide podcast. Sports medicine physicians, dieticians, a psychologist and a high school trainer Form 6101 RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council November 7, 2016 Page 2 of 12 Meeting Form 6101 participated in this roundtable session. Prior to this event, they sent a survey to school parents regarding their questions. 3. On Thursday, November 10, Dr. Larry Rosen will present two programs — one at 9:30 a.m. and one at 7 p.m. at the Abbey Theater at the DCRC. He is the author of books about children and distracted minds, particularly in relation to technology. 4. In January 2017, they will offer a program about a day in the life of a high school student. An adult will experience a day in high school, and will receive a tote bag full of homework the night before. They will have a helper person assigned to them to find their way around the building. 5. She shared their new logo on the display screen. 6. In April, they will offer the program `Street Smart" once again. 7. She thanked the City for all of the support they provide, including space at the DCRC. Mayor Peterson thanked Ms. barter for her dedication to the community and all of the work the group is doing. ® Dublin Scioto High School Cafe Thrift (the ultimate recycling) — Georgia Hoover, DSHS teacher and students Ms. Hoover noted that two students will address Council regarding this program. Tripp Whiting, 4603 Shropshire Circle, Dublin stated that Cafe Thrift began five years ago in an effort by teachers and PTO representative Ms. Harter focused on helping students in need. Cafe Thrift was created, as all students like to thrift shop. This program also helps the environment by recycling and reusing clothing and other goods. People bring in clothes that are unused -- some are new items with tags. Cafe Thrift has now become the ultimate recycling opportunity. Ishan Patel, 8841 Crampton Drive, Powell stated that clothing is collected twice per year by asking parents and community members to donate gently used clothes. Thanks to Ms. Harter's efforts, they have joined forces with Plato's Closet on Sawmill Road. Plato's donates all the clothes they do not use to DSHS, and they also come on the day of the event to pass out bags for thrift shopping. They have received tremendous support from Plato's Closet. Students, teachers, parents and PTO members sort and prepare clothes for Cafe Thrift, which is held on November 17. Any clothing that remains is donated to the Welcome Warehouse. They look forward to this year's event, which begins at 7:30 a.m. and continues through the school day. Cafe Thrift will help to make this world a greener, cleaner and better place through recycling. Mayor Peterson stated that he is always impressed with young people who volunteer for these programs, which benefits those in need. [pis. Hoover stated that this program has grown tremendously through the years and generates a lot of excitement among the students. It is truly a community event, and could not happen without Ms. Harter and the support she has secured from Plato's Closet and from Kohl's. Ms. Salay asked where the proceeds go from Cafe Thrift. Ms. Hoover stated there are no proceeds — this is strictly a free event and people are welcome to take whatever clothing they can use. Update from Dublin Convention and Visitors Bureau — Scott Dring, Executive Director Mr. Dring noted he is accompanied by Phil Smith, City Council representative to the DCVB Board. Mr. Dring stated that last November, City Council increased the bed tax revenue provided to the DCVB to be directed toward sales and marketing purposes. He will focus tonight on the results and return on investment for these additional bed tax monies provided to the DCVB. In January of 2016, they outlined three deliverables for the additional financial commitment to the Bureau: 1) generate new business; 2) raise awareness of the City and profile; 3) figure out ways to unify Historic Dublin and Bridge Park. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 7, 2016 Page 3 of 12 Form 6101 • They hired their first national sales manager — the first staff increase since 2001. Pat King was hired in May and has generated 27 new leads, secured 10 new conferences and trade shows to the City, which equates to $500,000 of new hotel revenue. • They have attended new trade shows, which have already produced 25 new leads. • They launched a regional awareness campaign, promoting Dublin and its amenities to key feeder markets — Pittsburgh, Detroit, Indianapolis, Charleston, and Fort Wayne. They focused on these efforts during the May -June -July timeframe with a two -fold goal: fill weekends during the times of need; and simply raise awareness. One of the greatest metrics available is occupancy. He reviewed the increases in occupancy rates for May, June and July 2016 and prior to the time the campaign was launched. In comparison to Columbus for the same time period, Dublin substantially outpaced Columbus occupancy rates. • Overall, they have increased occupancy by seven percent, which results in 5,600 additional room nights and $750,000 in room revenue. On weekends, people are more likely to bring their families, which increases the economic impact to the area. Their research shows that for a family visiting Dublin, only 29 percent of their travel budget is spent on hotel rooms; 71 percent is on restaurant, shopping, attractions, etc. Therefore, every dollar invested in the DCVB by the City brought back a return of investment of $15. • Above and beyond revenue, awareness is a large part of their mission. In the regional markets, they reach out to not only tourists, but to potential future residents and businesses. There are almost two million impressions and hundreds of thousands of views on their videos, etc. • In terms of unifying Historic Dublin and Bridge Park, they are planning to report to Council in January regarding results of that alliance. • Finally, based on "dreaming big," and generating business during times of need, they have been working with local sports organizations over the past eight to nine months to initiate a good dialogue to explore options that will benefit not only visitors, but residents as well. This is ongoing, and they are keeping Dublin staff in the loop about their progress. They will report back to Council on this as well. • He shared information about the Fairy Door trail in Historic Dublin designed to enhance the visitor experience. The doors are located in businesses throughout the District, with passports to fill in and return to the DCVB for a t- shirt. (He provided a Fairy Door kit to each Council member.) Since it began, almost 1,000 have completed the trail, with people from 26 states and three countries participating. This is an activity for people who visit Dublin, and helps to draw visitors and dollars to Dublin, impacting the local economy and merchants. Mr. Reiner asked if the Fairy Door trail is continuing. Mr. Dring responded that the initial launch in the U.S. was in Dublin, Ohio on St. Patrick's Day weekend. The program is continuing to grow, and the merchants are very supportive of it. Ms. Amorose Groomes asked if there is a Fairy Door inventory of everything in the City. Are we encouraging people to take photos of their Fairy Doors and build up an inventory? Mr. Dring responded that they invite people to use social media to promote the Fairy Doors. They are looking to expand this program beyond Historic Dublin and Bridge Park — perhaps through the alliance in process. There are seniors, children and adults who participate in this program! Currently, six businesses in Historic Dublin have fairy doors. AGENDA MODIFICATION Mayor Peterson stated that there is an item on the agenda under "Other" that relates to Charles Penzone and the Bridge Street development Code. He has heard feedback from many residents who are interested in this item. Given the length of the agenda, he proposed that this item be heard at this point, and moved to modify the agenda accordingly. RECORD OF PROCEEDINGS Minutes of ni,hlin Ci cg inril - Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 7, 2016 Page 4 of 12 Ms. Amorose Groomes seconded the motion. Vote on the motion: Mayor Peterson, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms. Amorose Groomes, yes; lice Mayor Reiner, yes; Ms. Alutto, yes. OTHER • Request for Appeal to Council — Charles Penzone Grand Salon Mayor Peterson commented on the status of this item, procedurally. A decision was made regarding the application of the Bridge Street District Code. In that Code, there is the ability for an appeal to City Council. The first step is for Council to determine if they will entertain the request to hear the appeal and that is the decision before Council tonight. Should a majority of Council decide to entertain this request for a waiver from the Code requirements, the hearing would be scheduled at the next Council meeting — November 21, 2016. This is similar to the process for the appeal filed regarding the parking structure in Bridge Park. Mayor Peterson invited the applicant or their representative to address the issue. Rob Rishel, Rinehart, Rishel and Cuckler, 300 East Broad Street, Columbus thanked Council for moving this matter up on tonight's agenda. In view of the length of the agenda, they have no set presentation. Accompanying him tonight is Matt Dunlop of Charles Penzone and Chris Meyers of Meyers Architecture. He offered to respond to any questions, and thanked Council for consideration. Mayor Peterson invited Council members' questions for staff or the applicant. Form 6101 Ms. Amorose Groomes stated that in reviewing the materials, this appeal is significantly different from the parking garage case. Planning & Zoning Commission did not vote on the aspect that is the subject of the appeal — the location or necessity of the street. They excluded that, and asked that the decision be made by City Council. Ms. Readler clarified that PZC did not actually exclude it — it is one of the conditions. However, they felt that only Council had the jurisdiction to modify it, as it is a Code requirement. They encouraged the applicant to pursue an appeal to Council. Ms. Amorose Groomes stated that her term "excluding" means that PZC was not going to address it, but forwarded that issue to be determined by Council. Therefore, Council is not hearing an appeal to a decision made by the PZC. Ms. Readler stated that there is one condition that requires the applicant to dedicate the right -of -way for the neighborhood street. If Council does not believe that street is necessary, Council would eliminate the condition and the Code would then be modified, separate from this process, to remove that road from the Thoroughfare Plan. Ms. Amorose Groomes stated she felt it was important to point out that PZC did not make a decision on what is being appealed to Council and is forwarding this to Council for a decision. Mayor Peterson invited Ms. Salay to comment. Ms. Salay stated that there is a substantial amount of community interest in this matter, based on the e -mails of those expressing their concern. There was a lot of concern about introducing this street into their neighborhood, which would change their environment. They are not opposed to connectivity to the Bridge Street District, but they already have 3 -4 entry points into their neighborhood. The other matter relates to Penzone -- and that development of their property needs to be done without the threat of this road right -of -way at some point in the future becoming a street that essentially would bisect their property. The residents and developer are on the same side of this issue related to the Thoroughfare Plan. The Commission was uncomfortable with making a decision that would in essence be in conflict with the Thoroughfare Plan. Because amending the Thoroughfare Plan is a Council decision, the Commission felt that this piece of the development should be reviewed by Council. Mayor Peterson stated that as Ms. Amorose Groomes has pointed oat, this is more of a waiver of a condition as opposed to an appeal of a PZC decision. RECORD OF PROCEEDINGS Minutes of Dubl n. Ciiy, Cou.nr_il Meeting; BARRETT BROTHERS - DAYTON, OHIO Held November 7, 2016 Page 5 of 12 Ms. Readier stated that the method provided in the Code is the appeal process. What Council would be doing would modify the decision of PZC by eliminating that condition. Form 6101 Mayor Peterson moved to schedule this matter for hearing on November 21, 2016. Mr. Rishel requested that this matter be delayed until a later date, if possible, due to the Thanksgiving holiday. After consultation, it was determined that the preferred date would be Monday, December 5. Mayor Peterson amended his motion to reflect the December 5 hearing date. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Ms. Alutto, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Salay, yes. CITIZEN COMMENTS There were no comments from citizens regarding items not on the agenda. CONSENT AGENDA Ms. Amorose Groomes requested that Ordinance 44 -16, Adoption of the Operating Budget for 2017 be removed from the Consent Agenda and scheduled under the regular portion of the agenda. Mayor Peterson moved approval of the remaining six items on the Consent Agenda. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. • Approval of Minutes of Council meeting of 10 -24 -16 • Notice to Legislative Authority — New D5 liquor permit for George T IV Inc., dba Aladdin's Eatery, 6804 Perimeter Loop Road, Dublin, OH 43017 • Ordinance 48 -16 (Introduction /first reading) Appropriating a 0.002 -Acre, More or Less, Temporary Easement for Two Years from 72 High Company, LTD., Located along N. High Street, for the Public Purpose of Widening N. High Street. (Second reading /public hearing November 21 Council meeting) • Ordinance 49 -16 (Introduction /first reading) Appropriating a 0.004 -Acre, More or Less, Fee Simple Interest; and a 0.032 -Acre Temporary Easement for Two Years from 84 High Company, LTD., Located along N. High Street, for the Public Purpose of Widening N. High Street. (Second reading /public hearing November 21 Council meeting) • Resolution 54 -16 (Introduction /first reading /vote) Authorizing the City Manager to Enter into an Agreement with the Delaware City Prosecutor in the Delaware Municipal Court. • Resolution 55 -16 (Introduction /public hearing /vote) Accepting the Lowest and Best Bid for the Deer Run Sanitary Sewer Upsizing Project. (Project No. 16- 018.0 -CIP). Ms. Salay asked for clarification about a procedural issue. If she has a simple question about a Consent Agenda item, can that be considered without removing it? Her question is about the liquor permit for Aladdin's, as she had understood that the Aladdin's at this location was out of business. Are they returning in another location? Ms. Readler responded that the location is currently operated as Pizza Fire. There are some registration issues with this location, as outlined in the packet memo. Council is only considering whether to request a hearing on issuance of a permit. Ms. Salay thanked staff for this clarification. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON_ OHIO Held November 7, 2016 Page 6 of 12 SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 41 -16 Accepting the Updated Estimated Average Per Acre Value of Land for Park Fees in Lieu of Land Dedication. Mr. McDaniel stated that the Code requires that the land value for this purpose is updated every two years. The estimated land value, based on the appraisal, is $60,000 per acre. In 2013 -2014, the land value was $45,000 per acre. This value, once approved, will be used by the City when it is determined that money in lieu of land for parkland donation is in the best interest of the City. Due to the transition in staff, this update was not done last year. Staff recommends approval of this ordinance. Ms. Amorose Groomes thanked staff for all of the information in the report, which she found very helpful. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Alutto, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes. Ordinance 42 -16 Amending Chapter 35 of the Codified Ordinances to Revise the Schedule of Fees and Service Charges for City of Dublin Services, Mr. Stiffler stated this is the 2016 update for the Cost of Services Study. This is a comprehensive update. Next year, the inflationary update will be done, per the policy established in 2013. The cost study is intended to implement both direct and indirect costs for a specific service so that service revenues can be matched with service costs. The Ordinance was presented at the Finance Committee meeting in October for their review. He summarized the fee increases in the various City divisions. • There are a few moving between a $5 and $15 increase • There are no changes in Parks and Planning fees. • Recreation is proposing a $200 deposit on the Kaltenbach Park facility to ensure the equipment improvements made there are maintained and secure. • The biggest change in the cost study is to Events Administration, where a tiered fee structure is proposed. The $125 application fee for an event has been replaced with a tiered fee structure ranging from $25 in 2017 up to $1,100 in 2018 across the different types of external events in the City. He offered to respond to questions, and stated that staff recommends approval of Ordinance 42 -16. Mayor Peterson asked about the Washington Township fleet maintenance. Is this cost increasing due to the City's costs increasing, as well? Mr. Stiffler responded that, based on the 2013 Memorandum of Understanding, the City's cost to the township is to be based on the fully burdened hourly rate for auto mechanics. As health insurance and salaries have increased since 2013, those costs have increased by about $4 per hour to $89 per hour. The City is simply charging the Township the fully burdened hourly rate, as has been done since the Memorandum was executed. Ms. Amorose Groomes asked about the salt surcharge at $1.65 per ton. Is that due to loading expenses? What is the primary driver of the surcharge? Mr. Stiffler responded that there are Service workers involved for about 100 hours per year; the Fleet Administrator and Fleet Assistant do the billing for this service. Mr. Lecklider asked how the fees for the Events compare with the other communities in Central Ohio. Mr. Stiffler responded that at the Finance Committee, Ms. LeRoy mentioned that Columbus had raised their fees and that Dublin's fees remain lower than those of Columbus. He has not done personal research on this item. Vote on the Ordinance: Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes. Form 6101 RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held- _Duhlin City Council November Y, 2016 Meeting Form 6101 Page 7 of .1-2 Ordinance 43 -16 Declaring the Improvement to Certain Parcels of Real Property in the City's Bridge Street District to be a Public Purpose and Exempt from Taxation; Providing for the Collection and Deposit of Service Payments and Specifying the Purposes for Which Those Service Payments May be Expended; Specifying the Public Infrastructure Improvements Directly Benefiting the Parcels; and Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center. Ms. Mumma noted there are no changes since the first reading, which was conducted on October 24. There were questions regarding demolition and the possibility of a future lot split, and a follow -up memo was provided in response. She offered to respond to any questions. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Ms. Arrlorose Groomes, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Alutto, yes. INTRODUCTION /FIRST READING — ORDINANCES Ordinance 44 -16 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31, 2017, and Declaring an Emergency. Mayor Peterson introduced the ordinance. Ms. Amorose Groomes noted she has questions regarding the emergency nature of this legislation. Council has talked extensively about the need for emergency legislation, and there are some items on tonight's agenda as emergency items that speak to the true intent of an emergency. She asked why this is being proposed as emergency legislation, and what could be done to prevent the request for emergency passage in the future. Ms. Mumma responded that there will be corresponding legislation to the budget that actually appropriates the funds. The budget document and its approval is actually secondary to the annual appropriations ordinance that Council approves. Traditionally, after the budget workshops are concluded in November, staff has brought the annual appropriations ordinance forward at the one meeting of Council scheduled in December, with a request to dispense with the public hearing and approve it. Appropriation ordinances are effective upon passage and need to be in place by January 1, 2017. The operating budget, in part, is driven by the annual budget calendar. The workshops are scheduled on November 9 and November 14. Typically, two workshops are scheduled to allow time for the review of the entire budget. i -ollowing the workshops, staff incorporates any changes made by Council and the second reading /public hearing is scheduled for the December meeting. In the context of both the operating budget and the capital budget schedule, staff brings forward the capital budget for adoption in early September. At the same time, staff is working on the operating budget. In the future, moving up the workshops for the operating budget could be scheduled earlier in the year. However, to the extent the workshops are scheduled earlier in the year, Council does not have as much historical data for the budget year. There is significant work for staff and Council in reviewing the capital budget and moving the operating budget to an earlier timeframe is a logistics issue. Certainly, the most governing document is the annual appropriations ordinance that will be brought forward, once staff is aware of Council's intent with the operating budget timing. Mr. McDaniel added that for the operating budget, there is the introduction plus two workshops, followed by a second reading. This provides four opportunities for discussion and input. He is hopeful that the budget review could be accomplished in one workshop, which would enable the second reading /public hearing of the budget ordinance to be considered at the November 21 meeting. If this is the case, there will not be need for emergency action on November 21. Ms. Amorose Groomes noted that the budget is often amended throughout the year through amendments to the appropriations. She would like to move in the direction of not adopting the budget by emergency. She would support budget amendments in the case where new information is shared or things change. The emergency nature of the budget adoption is problematic for her. She appreciates that staff has outlined the options. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 7, 2016 Page 8 of 12 Mayor Peterson stated that the second reading /public hearing of the Ordinance is scheduled for the December 5 Council meeting at this point. Mr. Reiner added that Ms. Mumma provided an excellent explanation of how the budget is prepared and the process of review. He understands the sequence of the budget development, based on her comments. Form 6101 Mayor Peterson noted there is a lot of due process that occurs at the end of the year, considering both the capital and operating budgets. Mr. Reiner pointed out that he is not concerned with the emergency language of the adopting legislation, as he understands how the budget process works. Ms. Amorose Groomes noted that eliminating the emergency clause provides that all of the faculties are available to the public, should they choose to disagree with the budget. Mr. Reiner stated that the public certainly has adequate time and opportunity to disagree with what is being proposed in the budget. Ordinance 45 -16 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.357 Acre, More or Less, Permanent Sanitary Sewer Easement; a 0.212 Acre, More or Less, Temporary Construction Easement; a 0.018 Acre, More or Less, Temporary Construction Easement; and a 0.158 Acre, More or Less, Temporary Construction Easement from Muirfield Village Golf Club, from the Property Located Adjacent to Kilbannan Court for the Public Purpose of Constructing a Sanitary Sewer, and Declaring an Emergency. (Request to dispense with public hearing) Mayor Peterson moved to waive the Council Rules of Order in order to address Ordinances 45 -16, 46 -16 and 47 -16 together. Ms. Salay seconded the motion. Vote on the motion: Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes. Ordinance 46 -16 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.016 Acre, More or Less, Permanent Sanitary Sewer Easement and a 0.001 Acre, More or Less, Temporary Construction Easement from James and Susan Harnden, from the Property Located at 5885 Kilbannan Court for the Public Purpose of Constructing a Sanitary Sewer, and Declaring an Emergency. (Request to dispense with public hearing) Ordinance 47 -16 Authorizing the City Manager to Execute Necessary Conveyance Documents to Acquire a 0.033 Acre, More or Less, Permanent Sanitary Sewer Easement from Brian and Amelie Weeks, from the Property Located at 5929 Macewen Court, for the Public Purpose of Constructing a Sanitary Sewer, and Declaring an Emergency. (Request to dispense with public hearing) Ms. Salay introduced the ordinances. Mr. McDaniel stated these relate to constructing and upsizing the Deer Run Sanitary Sewer. The City is in need of permanent sanitary sewer easements and temporary construction easements. Agreement has been reached with the three property owners. He thanked the Muirfield Village Golf Club for their donation of the easement to allow this work to be done, and their cooperation relative to the timing of this construction. The other two easements will be secured for $2,000 and $6,775, respectively, and he thanked the residents for their cooperation. Staff recommends Council dispense with the public hearing and pass these ordinances as emergency legislation. The sanitary sewer improvements are related to the health, safety and welfare of the public and the project must be completed within a short timeframe. Ms. Amorose Groomes asked staff to outline the sewer back -up situation referenced in the memo. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Meld Dublin City CQUncil Meeting Form 6101 November 7, 2016 Page 9 of 12 Mr. McDaniel responded that under heavy rain conditions, certain properties have experienced back -up situations. This has occurred multiple times, and the City has worked with the property owners to install backflow devices. Improvements to manholes in the area will help to divert some of the issue. Manual pumping has been done as needed. Staff believes this construction will significantly improve that situation. Ms. Amorose Groomes stated it is important to outline the emergency nature of this legislation, and preventing sewer back -up in the basement is certainly valid. Mr. Lecklider asked when the last time a back -up occurred for these properties. Mr. McDaniel responded that he believes it has been a year since the occurrence or in that general timeframe. Mr. Lecklider added his appreciation to the Muirfield Village Golf Club for their donation. Mayor Peterson moved to dispense with the public hearing and treat Ordinances 45 -16, 46 -16 and 47 -16 as an emergency. Mr. Reiner seconded the motion. Vote on the motion: Mayor Peterson, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Ms. Alutto, yes; Ms. Amorose Groomes, yes. Vote on the Ordinance: Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Vice Mayor Reiner, yes. Ordinance 50 -16 Amending the 2007 Community Plan to Incorporate the Shier Rings Road Corridor Area Plan. Ms. Salay introduced the ordinance. Ms. Shelly stated that this incorporates the Character Study that was done for the Shier Rings Road Corridor. The memo outlines the process for this update. It was the consensus of Council to have a presentation at the next hearing on November 21. Ms. Amorose Groomes thanked staff for the SWOT analysis, which she found very helpful and a great way to provide that information concisely. Ms. Shelly credited Ms. Ray, who initiated this plan amendment. There will be a second reading /public hearing on November 21. INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 56 -16 Authorizing the City Manager to Enter into a Collective Bargaining Agreement with United Steelworkers of America Regarding Wages, Hours, and Terms and Conditions of Employment for Employees within the Maintenance Worker, Fleet Technician I and Custodial Worker Bargaining Unit, Mr. Lecklider introduced the resolution. Mr. McDaniel stated that this agreement is the result of several months of negotiation between the management and the bargaining unit, United Steelworkers of America. He thanked both the management team as well as the employees and the United Steelworkers for the professionalism and efficiency in conducting this process. Staff is very pleased with the outcome and the agreement has been ratified by the membership. Staff recommends passage of this Resolution. He acknowledged the work of Billy Boyce, who was a Sub - District Director of District 1 of the United Steelworkers Union and who worked with the City over many years in these negotiations. Unfortunately, he died unexpectedly during the timeframe of this process. Mr. McDaniel extended his appreciation to Mr. Boyce and his family for his great work and interaction over the years. The United Steelworkers have dedicated this agreement to him, given his involvement. Mr. Rogers is present to respond to any questions about the agreement. RECORD OF PROCEEDINGS Minutes of BARRETT BROTHERS - DAYTON, OHIO Held Dublin City Council November 7, 2016 Page 10 of 12 Meeting Vote on the Resolution: Mayor Peterson, yes; Ms. Amorose Groomes, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes. Resolution 57 -16 Resolution of Intent to Appropriate a 0.078 -Acre, More or Less, Permanent Easement from 495 Metro Place LLC, Located on Metro Place South, for the Public Purpose of Constructing a Public Shared -Use Path and Related Improvements. Mr. Lecklider introduced the resolution. Mr. McDaniel stated that this relates to the shared -use path connecting Smiley Park. Staff recommends approval of this Resolution. Vote on the Resolution: Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Ms. Amorose Groomes, yes. Resolution 58 -16 Resolution of Intent to Appropriate a 0.180 -Acre, More or Less, Permanent Easement from Westpointe Metro Lakes SPE, LLC, Located at 485 Metro Place South, for the Public Purpose of Constructing a Public Shared -Use Path and Related Improvements. Mr. Lecklider introduced the resolution. Mr. McDaniel stated that this relates to the shared -use path connecting Smiley Park. Staff is hopeful of an amicable discussion with the Grantor regarding resolution of this matter. Staff recommends approval of this Resolution. Vote on the Resolution: Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Salay, yes. STAFF COMMENTS Mr. McDaniel: 1. Reminded everyone of the Operating Budget workshop scheduled on Wednesday, November 9 at 6:30 p.m. 2. Noted that the CIP project updates and Communication Outlook were included in the packet and continue to provide good updates on the status of projects. 3. Noted that on Tuesday, November 15 from 5:30 p.m. to 8 p.m. is the JASCO Economic Business Seminar. He encouraged the public to attend this annual seminar, which will be held at the Rec Center. The Honorable Japan Consul General Wada will be in attendance. 4. Noted that the Economic Development 411 will be held Friday, December 2 from 8 a.m. to 1:15 p.m. at The Ohio Union at The Ohio State University. This initiative began with Columbus 2020 and was intended primarily for elected officials. It has grown to include many others, and he encouraged Council to attend this great regional economic development update. 5. Noted that a Coffee with the City Manager is scheduled on Thursday, November 10 from 9 -11 a.m. at City Hall and anyone is invited to attend. 6. Congratulated the Citizen Police Academy participants who will graduate on November 17! 7. Reported that the Riverside Drive underpass will open very soon, and the 270/33 interchange project has experienced significant progress, given the excellent weather. 8. Reported that the City was named No. 14 in "Best Small Cities in America" list by WalletHub. This kind of validation and recognition is always appreciated! 9. Noted that Ms. Mumma has distributed on the dais tonight the reports from Moody's and from Fitch, the City's bond rating agencies. The City will issue $9.2 million General Obligation bonds, and staff was pleased that the ratings came back at the highest rating each of the agencies provide. COUNCIL COMMITTEE REPORTS Ms. Salay, Planning & Zoning Commission representative stated that they met in a joint workshop with the Architectural Review Board on November 3. They heard reports Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council I Meeting BARRETT BROTHERS - DAYTON, OHIO Held November 7, 2016 Page 11 of 12 Form 6101 about the Riverside park development. Generally speaking, the bodies were very supportive and very impressed with the presentations. One item to note is that the ice rink has been removed from the plan, as it was found to be not workable from a financial and environmental standpoint. Council will soon be reviewing the Riverside park, and she asked staff about the timeframe. Mr. McDaniel responded that this is scheduled for Monday, December 5. Ms. Salay asked when Council will be reviewing the proposed names for this park. Mr. McDaniel responded that this is also scheduled for December 5. Mr. Lecklider, LUC Reaional Planning Commission representative reminded Council that they are welcome to attend the annual dinner meetin g on Thursday, 17 in Y� Urbana. He will be attending. Ms. Amorose Groomes, Council representative to Dublin Schools (along with Ms. Alutto reported that they met on October 26 and had a good meeting. A large portion of time was focused on discussion of social needs in the community. This was likely fueled by the opiate addiction crisis, but reached into some other mental health issues. She understands that Mr. McDaniel is exploring some additional ways that the City might participate in to address some of the social issues in the community. These would be additional, appropriate ways, outside of the City's relationship with Syntero and Dublin Schools. There are social needs in the community, and as Dublin becomes a larger City, it might be more appropriate for the City to participate in them, such as is seen in the City of Columbus and other growing areas. They look forward to Mr. McDaniel and Superintendent Hoadley exploring what they might entail. Ms. Alutto added that Ms. May, President of the Board had some great ideas about the potential of community churches being involved in this. The issues include alcohol abuse and other social issues that are faced by youth in the community. Alcohol remains as the largest non -legal substance issue faced by the students today. There was discussion of how the City might partner with the Schools in other ways, not simply as related to the opiate addiction. Mayor Peterson added that he is continually impressed with Dr. Hoadley and the Board of Education and the courage they have displayed in addressing these issues. He respects their willingness to be involved in these issues. Ms. Alutto, Friendship Association representative stated that they will meet November 15 and she will report back after that meeting. COUNCIL ROUND TABLE Ms. Amorose Groomes stated that she recently learned that Sunny Street Cafe, a longtime community supporter, has the opportunity to make a dream come true through the Make -a -Wish Foundation. There is a pancake dinner scheduled on Friday, November 11 from 4 to 8 p.m. and all of the proceeds benefit a 10 -year old girl, Zeza's wish to go on a Disney cruise. She will circulate the flyer in some media outlets. This is a great organization, and these corporate citizens are working hard to make this young girl's wish come true! She encouraged everyone to attend. Ms. Salay: 1. Stated that Council has received some questions about panhandling through the website and has responded to those who have inquired. She wants to make sure that information is shared with the public and that she has a clear understanding. What she understands is that under the First Amendment, an individual is allowed to be in the public right -of -way, carrying a sign requesting money or food or other donation. The City cannot infringe on this Constitutional right. Is this correct? Ms. Readler responded that is correct. Legal staff provided a memo including case law that discusses that in more detail. Ms. Salay asked if a link could be provided to the public for this information. Some of the social media contains discussion about why this is being allowed. It is a good topic to address, given the concerns expressed. RECORD OF PRnrFFDIryGS Minutes of Dubl n ifiv Coy inril Meeting BARRETT BROTHERS - DAYTON. OHIO Held November 7, 2016 Page 12 of 12 2. Commended Ms. Mumma and her team on the bond ratings! Congratulations to Council as well for handling the City's finances in such a way that the City has been recognized again. Congratulations to Ms. Mumma and her team! Mr_ I PrklirlPr Form 6101 1. Noted that a schedule for the budget workshops has been distributed on the dais tonight. 2. Encouraged everyone who has not yet voted to vote at the polls tomorrow. This right to vote does not exist in some parts of the world, and it is important to exercise it. Mr. Reiner: 1. Reminded everyone of the Veterans Day ceremonies taking place at 11 a.m. on Friday, November 11 at Dublin Veterans Park. Everyone in the community is welcome! 2. Congratulated everyone on the ranking in the Best Small Cities list. He would also be interested in learning whether or not the City has moved up in ranking in the Bicycle Friendly community status. That would be important in terms of transportation for the residents. Mayor Peterson: 1. Echoed the positive comments about the City's AAA bond ratings! Maintaining this level of rating with the amount of activity taking place is phenomenal! 2. Noted that on Wednesday, he received an e-mail from the office of the Lord Mayor of Dublin, Ireland regarding his plans to visit Dublin, Ohio on Thursday. Staff pulled together a meeting with the Lord Mayor Brendan Carr on Thursday, and the City Manager set aside his schedule to accommodate the Lord Mayor for Thursday and Friday. The Lord Mayor was able to attend the Friday meeting of the Central Ohio Mayors and Managers Association in Columbus. He described the "Chain of Office" worn by the Lord Mayor. It was presented to the City of Dublin, Ireland by King William III (William of Orange) in 1698. Our own City staff, on virtually no notice, did an outstanding job in coordinating this visit. Dublin, Ireland is very interested in pursuing a more formal relationship with Dublin, Ohio. He asked Mr. McDaniel to comment. Mr. McDaniel stated that this visit was very impromptu. The Lord Mayor was interested in the voting process in the United States and it was recommended that he visit the Midwest, and in particular, Ohio as a "battleground" state. Being in Ohio, he felt he could not miss visiting Dublin! After a great discussion, it was agreed that they would explore the concept of building a bigger relationship with the City of Dublin, Ireland. He plans to advance some ideas to Council and to the Friendship Association. Mayor Peterson added that the Lord Mayor indicated that everyone in Ireland has heard of Dublin, Ohio! What staff pulled off with no notice was representative of this City and they did a fantastic job! 3. On Sunday, he had the opportunity to attend a reception for Muirfield resident Pandel Savic, who has published a new book of his memoirs. In addition to his other accomplishments, Pandel was the quarterback for the first OSU team to win the Rose Bowl in 1949. Given Pandel's heritage, one of the attendees at this reception was the Ambassador of Macedonia. The Ambassador commented on the City being very clean! Mayor Peterson noted tha erving in the role of Mayor and having the opportunity to me.e� folks of this caliber nd represent the City is humbling and an honor. URNMFNT meeting was �dj6urne J�b t 8:24 p.m. lei - Mayor — Pre inqLfficer Clerk of Council