Loading...
HomeMy WebLinkAbout09-12-2016 Council MinutesMinutes RECORD OF PROCEEDINGS 2016 CALL TO ORDER Mayor Peterson called the Monday, September 12, 2016 Regular Meeting of Dublin City Council to order at 6:00 p.m. in Council Chambers at Dublin City Hall. ROLL CALL Present were Mayor Peterson, Vice Mayor Reiner, Ms. Alutto, Ms. Amorose Groomes, Mr. Keenan, Mr. Lecklider and Ms. Salay. Staff members present were Mr. McDaniel, Ms. Mumma, Ms. Crandall, Ms. Readier, Ms. Goss, Ms. O'Callaghan, Mr. Earman, Chief von Eckartsberg, Ms. Puskarcik, Mr. Rogers, Mr. Hammersmith, Ms. Gibson, Mr. Tyler, Ms. Richison, Ms. Kennedy, Mr. Stang and Mr. Plouck. ADIOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for discussion of the purchase of land for public purposes; conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment; and personnel matters related to the appointment of a public official. Ms. Salay seconded the motion. Vote on the motion: Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes. The meeting was reconvened at 7:00 p.m. PLEDGE OF ALLEGIANCE Mr. Lecklider led the Pledge of Allegiance. SPECIAL PRESENTATION • Dublin Convention & Visitors Bureau /Bridge Park/Historic Dublin Strategic Alliance Scott Drina, Executive Director of the Dublin Convention and Visitors Bureau Mr. Dring announced that the DCVB has formed a unique strategic alliance to help ensure the future success of not only Bridge Park, but Historic Dublin, as well. The alliance will work closely together to collaborate and leverage resources for sales and marketing purposes. They all believe it is critical — not only for Dublin residents — to learn more about this great destination that Council has helped create, but also to attract residents from Central Ohio, the state and region as well. The Bureau met with each of the partners to gain support and consensus for this collaboration. He introduced Frank Willson, City Council representative to the DCVB Board; Ted Orr, Marketing Director, Crawford Hoying; Christina Wentz from the HDBA, representing HDBA President Rick Gerber who could not be present tonight; David Guion, Dublin Arts Council; and Tom Holton, Dublin Historical Society. The City will also be part of this alliance. They have already engaged a strategic marketing partner in Dublin — Peebles Creative Group, and Doug Peebles, Laura Calhoon and Libby Montgomery are present tonight. They are working with the alliance to create an aggressive sales and marketing plan through research. It will include tactics, messages, timelines, and metrics about this collaborative effort. The plan will be created and completed in the next two months and the plan will be executed beginning January 1. He thanked Council for their leadership and vision over the years to help ensure the future success of Dublin. They are confident that the new developments on both sides of the Scioto River will enhance the existing vibrancy of downtown Dublin and enrich the future economic development. They want to do their part to support the City and Minutes RECORD OF PROCEEDINGS September 12, 2016 Page 2 of 13 ensure that this new world -class destination is indeed a thriving metropolis and something that will bring economic development, jobs and tourism to the City. He offered to respond to any questions. Mr. Lecklider commented that this is a great idea. Mr. Keenan asked if this will be accomplished within the City funding increase for the Bureau that occurred last year. Mr. Dring responded that is correct. The three deliverables to Council as part of the funding increase was a national sales representative, and a national sales manager was hired; a regional campaign, which was done in markets like Pittsburgh, Detroit, Indianapolis; and to determine a way to help support Bridge Park and Historic Dublin and look at how the new area can be marketed. Mr. Keenan asked for confirmation that the Bureau has the funding to complete these deliverables. Mr. Dring responded affirmatively. Mayor Peterson asked if Council can expect the group to report back at the first of the year to report progress. Mr. Dring responded that they will have a specific plan to share with Council by that time, which will be ready for implementation. The plan will be a 12 -24 month plan with different phases. Therefore, it is important to begin this work as soon as possible. Mayor Peterson thanked Mr. Dring and the group for their work on this collaboration. CITIZEN COMMENTS There were no citizen comments. CONSENTAGENDA Hearing no request to remove any items from the Consent Agenda, Mayor Peterson moved approval of the actions for the six items on the Consent Agenda. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes. • Notice to Legislative Authority from Ohio Division of Liquor Control — New D3 permit McCormack &Taylor LLC, dba Green Olive Company, 36 N. High Street, Suite A, Dublin, OH 43017 • Notice to Legislative Authority from Ohio Division of Liquor Control — Transfer of CI permit from Universal Enterprise of Ohio, Inc., dba Dublin Sunoco to Walker Oil Company, dba Dublin Sunoco, 201 West Bridge Street, Dublin, OH 43017 • Notice to Legislative Authority from Ohio Division of Liquor Control — Transfer of D1 and D2 permits from T &K Group Inc., dba Sushi Com Japanese Restaurant, 7160 Muirfield Drive, Dublin, OH 43017 to T&K Group Inc. dba Sushi Com Japanese Restaurant, 7178 Muirrield Drive, Dublin, OH 43017 • Approval of Minutes of Regular Council Meeting of August 22, 2016 • Resolution 48 -16 (Introduction /public hearing /vote) Accepting the Lowest and Best Bid for Boardwalk Improvements — S.R. 161 at Shawan Falls (Project No. 15- 031.0 -CIP). Deer Run Subarea B — Acceptance of Final Plat SECOND READING /PUBLIC HEARING — ORDINANCES Ordinance 26 -16 Adopting the Five -Year Capital Improvements Program (2017- 2021). Ms. Mumma stated that staff is recommending approval of the Five -Year CIP at this time. After the CIP workshop in August, there was one follow -up question from Ms. Amorose Groomes related to the City's debt. That information was provided in the packet. She offered to respond to any questions. Minutes RECORD OF PROCEEDINGS September 12, 2016 Page 3 of 13 Mr. Keenan noted that on Exhibit A, second page, debt service schedule, it appears that 30 percent of the City's debt will be retired over the next five years. That is a fair amount of that total being retired in a relatively short time. The original debt amount of $19 million comes off in 2018. Ms. Mumma responded that is correct. Mayor Peterson asked if the unvoted bonds listed at the top and the corresponding number then correspond to where it is supported by at the bottom. Ms. Mumma responded that is correct. All of the various bond issues the City has are footnoted against the type of revenue that goes to repay the debt service. Mayor Peterson noted that there is only one source of support from each type of fund. Ms. Mumma responded that is true for most cases. Whenever projects are eligible to be funded through TIF service payments, the payments would be shifted from income tax payback to TIF service payments. However, using a conservative approach, the City relies upon income tax to fund the payments until such time as the TIF service payments materialize. Mayor Peterson stated that some of those listed as number one may therefore shift to a number four at some point. Ms. Mumma responded that is correct. Ms. Amorose Groomes: 1. Thanked staff for providing the information. 2. Noted that as she reviews the original amounts of unvoted bonds issued by the City, it comes up to approximately $250 million. Based on the information provided by staff, it appears that this year, the City is projected to issue in the neighborhood of $55 million in bonds. In 2015, the information indicates that the City issued about $91 million in bonds. This brings the two -year total to $146 million. To her, this represents a lot of fast spending in around 700 days and is a significant percentage of the bonds the City has issued in recent history. That causes her a tremendous amount of concern, as she noted at the workshop. 3. Reported that another item of concern is that approximately 90 percent of those bonds that were issued are for work that has either occurred or will occur in roughly six blocks of the City — in the Bridge Street District -- which represents only six percent of the City land. 4. Noted that in reading through the documents of the proposed CIP related to debt financing, in 2021 the City is left with a debt capacity of $38 million. This CIP includes wonderful projects. Her questions and concerns are not reflective of the projects themselves. But she has tremendous concern about the rate at which the City is spending and this small area of the City that benefits from it. 5. Asked if any Council members have similar concerns. She is very concerned with having a residual debt capacity of just over $38 million in 2021, Dublin has always prided itself on being able to seize an opportunity or resolve a big problem. The ability to do this will be diminished. Again, the projects are wonderful, but she questions whether all need to happen in such short order. She has a great amount of concern about attributing $146 million in 700 days. Mr. Keenan noted that the City has gone through the rating process over and over. The City has a triple Aaa rating, and there is no higher rating available. The rating agencies look carefully at what the City spends, what its capacity is, and its revenues. What project should the City not do — the 270/33 interchange, Bridge Park? He believes the City is blessed to have the opportunity to do these kinds of projects. They are done in a forthright, thoughtful manner. He is very comfortable with what the City is doing and thankful that the City has the ability to do so. RECORD OF PROCEEDINGS Minutes of n,,hiin City rn,,nPJ1 Meeting September 12, 2016 Page 4 of 13 Ms. Salay that, for her, in regard to the City's ability to seize opportunities, that is how she views the spending in this capital budget. This is the big opportunity. It is very thoughtful and is being done conservatively, with the support of the City's bond counsel and municipal finance experts. Ms. Alutto asked Ms. Amorose Groomes how she could feel more comfortable with the way Council is proceeding through this. Would another CIP workshop be needed for discussion? In regard to the new debt, items include the river park, the bridge, the library parking deck, and the Historic District. Does she have proposals for shifting or changing the projects, or is more discussion needed? Ms. Amorose Groomes responded that in the coming year, nearly $55 million in debt is planned. These are all good projects, but it is the culmination of all of them occurring at one point in time that is her concern. She goes back to 2015, which was the most aggressive CIP the City had undertaken. This was again true in 2016 and now true for 2017. The string of aggressive CIPs is her concern. She respects everyone's opinions, as this is a democracy and she has just one vote. But to keep that pace going is problematic for her. Mr. Reiner commented that he does not envision this pace being continued unabated. The projects are all important and needed. The concept of creating a new city is important for the demographics of the people coming into the town, which will sustain the tax base. The entire footprint of the City will be changed in the next five years. Having served on Council for 19 years, he is aware of the remaining land and the projects left to be done in the future. It was fortuitous that all of these projects would occur within this short time period — including the 270/33 improvements and the SR161 /Riverside roundabout. These will all keep Dublin as the preeminent suburb. He agrees this is a lot of money in a short term, but it is time to improve this urban core to attract the young work force. Mayor Peterson stated that her point is a valid one, and it is important to stay vigilant in the CIP process. There is a substantial amount of money being spent in a relatively quick period of time. One of the CIP projects that he is pleased this Council has approved is the sewer system extensions. For him, in terms of the financials, if Ms. Mumma, Mr. McDaniel and the bond rating agencies are comfortable with the City's plans, he is supportive as well. Mr. Lecklider echoed his sentiments. He and other Council members have many times asked staff about any impacts to the City's bond ratings. The majority of the Council is the same one that has approved the City's budgets over the last 15 plus years that have resulted in record reserves and placed the City in the position to undertake these projects. An example is the moving up of the 270/33 interchange because the City had the financial reserves to advance the funds. Without that funding, the project would not have moved forward at this time. Ms. Amorose Groomes stated that she appreciates everyone's comments and perspectives. Mr. Lecklider noted the memo included staff seeking direction on a citywide sidewalk condition inspection. To the extent staff is seeking direction, he would support and asked Council to support undertaking this citywide sidewalk condition assessment. Staff has commented over the years that Dublin is the only City they are aware of that undertakes repair of public sidewalks and does not assess the homeowner for the costs. Has the City researched this, and has the City also reviewed the legal liability related to a street tree planted by the City, which results in heaving of the sidewalk due to shallow roots of the street tree? How does that become the homeowner's responsibility to repair? Minutes RECORD OF PROCEEDINGS n hrn City Cm nni l Meeting Held September 12, 2016 Page 5 of 13 Ms. O'Callaghan responded that staff is investigating both of these issues. She has had discussion with some of her counterparts in the region. She has also requested that Legal staff review the street tree root issue. This was part of the reason she suggested that in 2017, staff could take another look at all of the sidewalk conditions throughout the City and take a fresh look at the entire issue. All of this information would be brought back to Council for consideration at the next round of CIP discussions in 2017. Mr. Lecklider asked if that might also include the oversight the City exercises at the point of installation of the sidewalks. He has observed sidewalk heaving within the first 10 years after installation in locations where there are no street trees. This suggests an issue with installation. The City is ultimately paying on the back end of this, although he supports this policy. However, it might be worthwhile to review what, if anything, more can be done at the front end to ensure these failures do not occur. Ms. O'Callaghan responded that this information can be included in the report, as well. Mr. Reiner added that as new developments come in, perhaps underground tree guards could be planted with the street trees to avoid heaving of the sidewalks. Maybe those could be included in the planning process. This would resolve the issues going forward. The reason the tree roots heave up the sidewalks is due to poor soil, and the roots surface to get oxygen. Perhaps, the development specifications could be improved to require topsoil around the street tree planting. Ms. O'Callaghan responded that she is aware that over the years, the Forestry staff has modified the types of trees that can be planted as street trees. Ms. Amorose Groomes added that a third suggestion would be to increase the distance from the street to the sidewalk to provide more room for the root ball of the tree. Ms. O'Callaghan responded that all of these items would be included in the report. Ms. Mumma noted that she is in constant communication with the City's financial advisors. As the City approaches a debt issuance, the 10 -mill limitation is reviewed carefully. If she ever felt the City were in a position where its bond rating could be jeopardized, staff would bring this concern forward to Council for discussion. There are components of the rating that are not within the City's control. When staff presented to Moody's and to Fitch rating agencies last fall in preparation for that bond issue, the 2016 -2020 CIP was provided to them, which included many projects contemplated for debt financing. There may be some tweaks in timing or dollar amounts when estimates are more refined. The bonds are rated on the merits of that bond issue in and of itself. In terms of the investments being made in the City, similar levels of investments were made in the City during the growth in the 1990s. Much of that debt is now rolling off, and now reinvestment is needed in the community. Council has made the decision in recent years to invest in very iconic projects to kick -start some of the development and redevelopment in Bridge Street. She is hopeful that the City can "take a step back" and allow some TIF revenues to be generated to pay the debt service. In relation to the 2015 bond issue, approximately $47 million of that was comprised of two $16 million parking garages and the $11.1 million roadway network — and all were covered by a minimum service payment guarantee. While Exhibit A outlines the City's existing debt, there are a number of issuances that have revenue sources to pay that debt. Mr. Keenan clarified that with a bond issuance, the City is leveraging the ability to borrow the money at interest rates that are at an all -time low. These bonds are being leveraged for repayment over the 20 -year life of the bond. RECORD OF PROCEEDINGS Minutes of n„tir„ City Council Meeting Held September 12, 2016 Page 6 of 13 Ms. Amorose Groomes clarified that her concerns are not related to the thoroughness of the documents or the research. The parking garages are a 30 -year note, the balance of the issuance is generally 20 -year notes. This is a lot of money for a long period of time. That is what gives her pause. Mr. Lecklider stated that there was a reference made to unvoted versus voted bonds. He asked staff to expand on this. He does not believe Dublin is unique in issuing unvoted bonds, and the issuance of these are approved by the Council members elected by the voters. Ms. Mumma responded that for the debt listed under the voted bonds, those projects were identified and taken forward to the voters to be able to assess property tax revenues in order to repay those bonds. Instead, the bonds have been repaid directly from income tax revenues. The ability is there to increase the property tax effective rate to cover the payment for those, but the City has not had to do that. However, whenever the City looks at bond issues, consideration is given to whether they should be general obligation, voted, income tax pledge, or water and sewer. All of those considerations need to be discussed moving forward to determine what is best for the City. These voted bonds were approved by the voters, but the City has never had to repay them through property tax. Ms. Alutto stated that the projects are all excellent. She appreciates the concern about the amount of the debt in a relatively short amount of time. Projects do ebb and Flow, and there has been no cheaper time to issue debt. She also believes it is good to "watchdog ourselves" and to ask questions. This provides the checks and balances the voters expect. The quality of the work produced by Ms. Mumma and staff is second to none, as always. As a new Council member, the information has been very helpful. Vote on the Ordinance: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Peterson, yes; Ms. Amorose Groomes, no; Vice Mayor Reiner, yes; Ms. Alutto, yes. Ordinance 30 -16 Amending Section 153.059 of the City of Dublin Codified Ordinances (Zoning Code) to Amend the Bridge Street District Zoning Regulations to Add "Religious or Public Assembly" as a Conditional /Size Limited Use in the BSD, Office Residential District. (Case 16- 047ADMC) Mr. Stang stated that there have been no changes made since the introduction on August 26. He offered to respond to questions, noting that staff is recommending approval. Vote on the Ordinance: Mr. Keenan, yes; Ms. Alutto, yes; Mayor Peterson, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes. Ordinance 31 -16 Authorizing the Adoption of a Debt Policy. Ms. Mumma stated that the Administration is requesting approval of the debt policy, which was reviewed as part of the August 10 Finance Committee and at the first reading on August 26. Ms. Amorose Groomes noted that when the same waiver language in the Debt policy was added to the General Fund Balance policy after the first reading discussion, she reviewed the waiver language again. The waiver has the requirement that the Administration recommends and Council concurs that it is in the best interest of the City to waive the existing policy. However, she believes that the spirit of the Charter and the spirit of the elected officials does not envision that staff and Council would have to concur on such a waiver. If Council decides to direct a waiver of the policy, it seems that staff would not be required to recommend such a waiver. Minutes RECORD OF PROCEEDINGS September 12, 2016 Page 7 of 13 Mr. McDaniel stated that under Section 5.04(e), the City Manager is required to prepare and submit budgets and capital programs to Council. Council does not propose the budgets. From his perspective, this is reflective of Council having the discretion at all times to make any changes to the budget. Typically, the Administration brings forward the budget or a modification to the budget, understanding that Council always has the right to make modifications. Ms. Amorose Groomes clarified that it is always appropriate for staff to propose budgets to Council. Her issue is with the language of the waiver wherein staff must concur with the waiver. Mayor Peterson suggested that the words "the Administration recommends and" be removed, and the term "concur" be changed to "concludes." Then it will read that the City may deviate from the requirements of the (Debt or General Fund Balance) policy when City Council concludes it is in the best interest of the City to do so. The way the language is currently drafted provides that staff must first recommend the waiver and Council must approve it as opposed to simply City Council approving a waiver. Mr. McDaniel stated that perhaps the language could be that the City may deviate from the requirements of this (Debt or General Fund Balance) policy as determined by City Council. Ms. Amorose Groomes stated she could support either approach. [Staff conferred regarding modifications to the waiver language.] Ms. Mumma stated that her preference would be to have just one sentence that states: "The City may deviate from the requirements of this (Debt or General Fund Balance) policy when City Council concludes that it is in the best interest of the City to do so." There could be a future situation where Council and staff disagree on whether a waiver is warranted. It was the consensus of Council to modify the waiver language in both policies (Ord. 31 -16 and Ord. 32 -16). Vote on the Ordinance (with modification to waiver language in the policy): Mr. Lecklider, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Mayor Peterson, yes; Ms. Salay, yes; Mr. Keenan, yes; Ms. Alutto, yes. Ordinance 32 -16 Authorizing the Adoption of a General Fund Balance Policy. Vote on the Ordinance (with modification to waiver language in the policy (J: Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Ms. Salay, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes. Ordinance 33 -16 Vacating 0.069 Acres, More or Less, of Dale Drive as a Public Road in the City of Dublin, County of Franklin, State of Ohio. Ms. Readier stated that staff is finalizing the transfer to COTA of property that the City currently owns. This was authorized by the previously approved Real Estate Purchase Agreement. The agreement required the City to vacate a small portion of right -of -way that is adjacent to the southwest corner of the parcel. This notch is not encumbered by any roadway or related City improvements. This legislation is required by Franklin County to record the vacation, as well as by the Real Estate Purchase Agreement. It will create a consistent right -of -way line that conforms to current conditions. Staff recommends approval of Ordinance 33 -16. She offered to respond to any questions. Minutes RECORD OF PROCEEDINGS September 12, 2016 Page 8 of 13 Vote on the Ordinance: Mayor Peterson, yes; Ms. Amorose Groomes, Yes; Ms. Alutto, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes. INTRODUCTION/ FIRST READING — ORDINANCES Ordinance 34 -16 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2016. Mayor Peterson introduced the ordinance. Ms. Mumma stated that amendments to appropriations are necessary to take into account unexpected or unbudgeted items, and any contractual obligations that the City has previously entered into, many of which are approved by Council. • Section 1 relates to funding within the General Fund: - additional funding requested for background checks that were implemented for volunteers this year - increased building activity has resulted in additional costs, but the additional costs will be offset by revenue as a result of the increase in activity - funding is needed for income tax refunds • Section 2 appropriates funding within the State Highway Fund for an ordinance approved by Council in July for property acquisition needed for the Dublin Road -Glick Road intersection improvement. • Section 3 appropriates funding for the Frantz Road utility burial project. • Section 4 appropriates funding from the Upper Metro TIF for costs associated with the US33 /SR161 as well as Post Road /Frantz Road intersection improvements. This includes the intersection alternative analysis study. • Section 5 appropriates funding from the Bridge Street District TIF for costs related to the Columbus Metropolitan Library parking structure and advancing those discussions and designs. • Section 6 appropriates funding from the Sewer Construction Funds. These funds are from bonds previously issued for sewer improvements. This appropriations takes money from the fund for which debt was issued and places them in expense accounts in order to make payment for the contracts associated with those projects. • Section 7 appropriates funding in the Agency Fund. These are funds that the City holds or collects for other agencies. The amount requested is for payment of sewer taps and is related to the development activity that generates revenue to offset this payment to the City of Columbus. Staff requests Council approval of the Ordinance at the second reading /public hearing on September 26. She offered to respond to questions. Ms. Amorose Groomes stated that she is aware the City has a cost of services based fee in place for inspections, etc. She asked for clarification regarding the $250,000 being requested for Building Standards. Ms. Mumma responded that all of the revenue is deposited into the revenue ledger, but that does not automatically translate into an authorized expenditure. The expenditure is based initially on the operating budget approved by Council. Measures must be taken to appropriate additional funds if the revenue increases. Ms. Amorose Groomes noted that she is aware that the City on a regular basis reviews the permit fees to make sure they are in line with the cost of issuing permits. Ms. Mumma responded that the cost of services study is currently underway. This study is done every other year. In the off years, the City applies an Consumer Price Index factor to the costs. So the City reviews the fees every other year, at a minimum to make sure the fees are appropriate. There will be a second reading /public hearing at the September 26 Council meeting. Minutes RECORD OF PROCEEDINGS September 12, 2016 Page 9 of 13 Ordinance 35 -16 Authorizing the Provision of Certain Incentives to O'Brien Robinson Construction Services, Inc. to Induce it to Retain and Expand an Office and Associated Operations and Workforce within the City, and Authorizing the Execution of an Economic Development Agreement. Ms. Salay introduced the ordinance. Ms. Gilger stated that O'Brien Robinson Construction Services has been located in Dublin for just under 16 years and has been leasing space on Wilcox Place. They have outgrown their current space and have been searching throughout Central Ohio for a new location for a headquarters. Economic Development staff has been working with them on selecting a Dublin location. A company representative will be present at the second reading on September 26. The proposal includes a $5,000 retention grant, a four -year 12 percent performance incentive, that is capped at $10,000. The company would agree to construct a new building of at least 10,000 square feet, retain 17 jobs and create seven new jobs by 2020. She offered to respond to questions. There were no questions. There will be a second reading /public hearing at the September 26 Council meeting. INTRODUCTION /PUBLIC HEARING /VOTE — RESOLUTIONS Resolution 50 -16 Authorizing the City Manager to Enter into a Cooperative Contribution Agreement with the City of Columbus for Arterial Street Rehabilitation — Sawmill Corridor. Mr. Lecklider introduced the resolution. Ms. O'Callaghan stated that Dublin previously initiated a study to investigate the intersection improvement alternatives for the Sawmill - Snouffer roads intersection. Columbus has requested that Dublin expand the limits of that study by combining a prior Columbus study that was occurring to the north, from I -270 interchange north to Hard Road, with this study of the Sawmill - Snouffer roads intersection, and also to extend that study south to SR161. The expanded study will include determining a conceptual intersection layout and will study the entire corridor. Staff of both entities agree that combining these independent studies into a comprehensive corridor study will be beneficial to both entities; therefore, staff recommends approval of this resolution. She offered to respond to any questions. Ms. Salay stated that Dublin has often been involved in similar situations with the City of Columbus, and Dublin always ends up spending substantially more money than does Columbus. She would like to understand the reason that the Columbus cost is $98,000 - $150,000 and Dublin's cost is $255,000 when the area of study is substantially within Columbus. Ms. O'Callaghan responded that these costs were determined independent of one another. Dublin already had a contract underway for different work with CH2M Hill to study the Snouffer - Sawmill Road intersection for that set amount. Dublin also had a conversation with the City of Columbus, because they had a previous study looking at the area north of I -270. During that discussion, Columbus indicated that they were not pleased with the alternatives that their consultant had offered, and were trying to determine how to proceed with their project. Although Columbus had federal funding that would have helped fund the construction of that project, they returned those funds. Columbus preferred to start over, because the alternatives that had been identified were not going to achieve a greater level of service. In the discussions with Columbus, Dublin staff indicated Dublin planned to proceed with the Snouffer - Sawmill intersection analysis and Columbus felt it would make the most sense to look at the entire corridor. A fee was obtained from CH2M Hill for the additional work. This was not a negotiated amount, but rather providing a scope of work to the consultants and the consultant providing a fee. Minutes RECORD OF PROCEEDINGS September 12, 2016 Page 10 of 13 Mr. McDaniel stated that Dublin had discussions with the previous Columbus Administration in an attempt to obtain their cooperation on some of the design. Anticipating there would be little interest from Columbus, Dublin decided to proceed with the Snuffer- Sawmill Road intersection analysis. Therefore, he views this as moving from a previous "no assistance" to the level offered at this point. This joint study actually represents great strides forward. Dublin appreciates the fad that Columbus approached staff with the offer to work together. Ms. Salay stated that she appreciates that information. The methodology is solid as doing the study together is preferable, considering the joint impacts. Is it staffs opinion that this collaboration will achieve a better product in cooperation with Columbus? Ms. O'Callaghan responded affirmatively. Columbus was working with a different consultant on the section of roadway north of I -270, while Dublin was working with CH2M Hill on this section. It did not make sense to have two different consultants evaluating the same roadway. Vice Mayor Reiner asked if the study is limited to the engineering aspect or does it address aesthetics, as well. When Dublin intended to do the project, an aesthetic improvement along Sawmill Road was to be considered. Ms. O'Callaghan responded that, at this point, the contract is strictly for preliminary engineering to evaluate a solution. When the preferred alternative is identified, that type of discussion about aesthetics could then occur. Mr. McDaniel stated that approximately a year ago, he had a discussion with Steve Schoeny, Columbus Director of Development, about working together for a more aesthetically oriented improvement. Mr. Schoeny was agreeable to having his staff discuss options with the businesses on the east side of Sawmill Road. He noted that their challenge would be at what point on Sawmill Road they would begin and end that effort. More dialogue is needed with Columbus, but the initial conversation indicated that they were interested in exploring the opportunity. Mr. Keenan added that there is an asset in this area of Dublin Village Center, and it needs to be utilized. This study and the potential to connect Snouffer Road is a big part of the extension of John Shields Parkway and trying to get something done. This is a lot of land in Dublin, and it is a critical piece. For years, he has complained about Dublin bearing more than its share of costs for joint projects, but this project needs to be done. Ms. O'Callaghan added that the study is very challenging, due to the proximity of Snouffer Road to the interchange. It will require a lot of coordination with ODOT, as well. Mr. Lecklider asked what, if anything, this will do to the northbound condition on Sawmill Road, north of the interchange. Ms. O'Callaghan responded that both northbound and southbound directions are being studied, between SR161 and Hard Road as a part of this comprehensive corridor study. Mr. Lecklider asked if staff believes the study goes far enough to the north. It is positive that the study will be expanded south to 161. However, he has experienced the evening rush northbound on Sawmill condition at times. The conditions are terrible. What will be improved? Ms. Salay responded that there are existing issues related to the proximity of Billingsley and Sawbury to the interchange, and they impact the northbound conditions. There is a solution; it is a question of determining what that will be and having it embraced by Columbus. Minutes RECORD OF PROCEEDINGS September 12, 2016 Page 11 of 13 Vote on the Resolution: Ms. Salay, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes; Mayor Peterson, yes; Ms. Alutto, yes; Mr. Lecklider, yes; Vice Mayor Reiner, yes. OTHER • Permission to serve alcohol in Coffman Park for 2016 RAAM Ohio Cycling Challenge Ms. LeRoy stated that the Race Across America has been in Dublin for six years. They expect around 200 people. Their riders travel between 200 and 400 bicycle miles. They leave Dublin on Friday night and return on Sunday. Their request is to have beer at a small party from 1 -4 p.m. on Sunday afternoon in Coffman Park. There were no questions. Mr. Keenan moved approval of the request. Vice Mayor Reiner seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Alutto, yes; Mayor Peterson, yes; Vice Mayor Reiner, yes; Mr. Keenan, yes; Ms. Amorose Groomes, yes. (Ms. Salay was out of Chambers briefly.) STAFF COMMENTS Mr. McDaniel reported: 1. Noted that information about the Spooktacular event was included in the packet. He asked that Council respond to staff about their participation. 2. Noted that various Outlook reports are provided in the packet, including one now from the Planning division. He is hopeful that these reports are useful to Council. COUNCIL COMMITTEE REPORTS Ms. Salay, Planning & Zoning Commission representative stated that the Commission will meet next on September 15. Mr. Lecklider, MORPC representative reported that the Board met last Thursday. • The Director of the Ohio Department of Health spoke to the group regarding opiate addiction. Dublin has taken a proactive approach to this with its initiatives and discussion of this statewide issue. • A Transportation Review Advisory Council (TRAC) application was submitted by Union County for the SR161 /Post Road interchange project. Mr. Lecklider, US 33 Innovation Corridor Group reported that last week's meeting was cancelled pending the vote of the various jurisdictions on the Crossroads Area Plan, which is in process. Mr. McDaniel added that the Marysville City Manager has texted him to indicate that Marysville City Council unanimously approved the Plan this evening. Mr. Reiner. Dublin Arts Council representative reported: • A new exhibit of river boxes will open soon at the DAC. • Saturday, October 15 is the BREAD Festival in Historic Dublin, as well as the Clerk's birthday! Ms. Alutto, Council representative to Dublin Schools (along with Ms. Amorose Groomes): 1. Reported that they had their first meeting with the School and City representatives. Future discussion items were proposed. The next meeting of the group is Wednesday, October 26. 2. Thanked Dr. Hoadley for inviting Council members to the Dublin Schools Convocation. It was wonderful to see all the schools represented at the Dublin Scioto gymnasium. RECORD OF PROCEEDINGS Minutes rt eaomms. onmau,mno pamevov ,Id September 12, 2016 Page 12 of 13 Ms. Alutto, Dublin Friendship Association reported their next meeting is on Tuesday, September 20. COUNCIL ROUNDTABLE Ms. Amorose Groomes: 1. Asked if the Council calendar will be discussed tonight, and if so, is input requested? Mr. Keenan suggested that everyone review the draft for future discussion. He noted that he does not want to have a meeting on the date of the National Championship game! 2. Noted she had an input meeting with Clarion and Associates on August 24, and it was a productive meeting. There was discussion of both near -term and long -term goals, and she hopes to hear back soon on the near -term goals. 3. Reported she attended the COTA luncheon on August 25, which was a very interesting event. 4. Noted that the Historic Dublin Business Association did a nice job with the street bazaar that took place on Saturday, September 3. There was a lot of opportunity for participation. 5. Stated that she attended the West Innovation District meeting at Ohio University on Tuesday, September 6 and viewed some of their plan. She is looking forward to their presentation to Council regarding their master plan. Ms. Alutto stated that she has heard from a couple of residents who have complained about smoking at the skate park. Have there been issues with smoking and litter at this location, and is there monitoring in process? Mr. Earman responded that from what staff has observed, there has been smoking activity at the skate park and there is litter that is picked up daily. Staff is working to address the situation with staff presence and random checks. Ms. Alutto asked if there has been follow -up on the Indian Falls swimming and sign defacing issues. Mr. Earman responded that staff has not increased any type of preventive measures other than signage replacement and random checks. Once school begins, the activity was expected to decrease, and that has happened. Staff has advised people of the Ballantrae spray park as an alternative. Chief von Eckartsberg added that the officers who work that area have been familiarized about the issues and it seems much of the issue has abated with the start of school. Mr. Keenan asked if the skate park is a no smoking zone. Mr. Earman responded affirmatively, as this is a safety issue. From an enforcement standpoint, staff can prohibit smoking for safety reasons at a specific amenity like the skate park. However, smoking cannot be prohibited in general in open air parks without an ordinance prohibiting it. Mr. Keenan noted that an extensive list of names were proposed for the new riverside park, and the names are being considered by the Community Services Advisory Commission for recommendation to Council. Personally, he likes the suggestion of "Skybridge Park." Mayor Peterson: 1. Echoed Mr. Lecklider's comments about the opiate addiction epidemic. Dr. Hoadley is working on plans for another forum to be held in early October with some high profile attendees. Mr. Keenan recalled that at the town hall meeting held on opiate addiction, there was a well done brochure directed to the parents about symptoms of opiate addiction. Perhaps the City and the Schools could jointly send out this brochure through a bed tax grant. It would be important to have this literature in the hands of everyone in the community. Minutes RECORD OF PROCEEDINGS September 12, 2016 Page 13 of 13 Mr. McDaniel stated that staff will follow up to determine how much distribution has taken place for this brochure. Ms. Amorose Groomes noted that she observed panhandling outside of a coffee shop in Dublin. Is there something that can be put together about resources for these citizens? Information about the Dublin Food Pantry, Welcome Warehouse and other volunteer groups that could help them would be very useful. Chief von Eckartsberg responded that this may be the best approach, as there are limited legal remedies to address panhandling. Ms. Amorose Groomes stated that in view of the firefighter who was hit by a car when collecting monies in their annual boot campaign, it would be helpful to provide a list of resources available in the community to panhandlers versus having someone risk injury in the roadway areas. Chief von Eckartsberg noted that another challenge is that panhandling has been lucrative for those who are engaged in it, which makes it difficult to discourage. ADJOURNMENT TO EXECUTIVE SESSION Mayor Peterson moved to adjourn to executive session for the purpose of preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment; and for discussion of personnel matters related to the appointment of a public official. Mr. Keenan seconded the motion. Vote on the motion: Ms. Alutto, yes; Ms. Amorose Groomes, yes; Vice Mayor Reiner, yes; Ms. Salay, yes; Mayor Peterson, yes; Mr. Keenan, yes; Mr. Lecklider, yes. Mayor Peterson announild that Council would take no further action after tonight's executive session. The /meeting will be reconvened only for the purpose of formally meeting was,fec jnveped and formally adjourned at 9:15 p.m. i Clerk of Council